Item J2BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
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CONTRACT/AGREEMENT CHANGES:
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STAFF RECOMMENDATIONS:
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DISPOSITION:AGENDA ITEM #
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Engineering Division
MEMORANDUM
To:
Dave Koppel, County Engineer
From:
Elizabeth Wood, Sr. Administrator –
Sewer Projects
Date:
12/15/2006
Re:
Update on Big Coppitt Wastewater Project
AGENDA ITEM WORDING:
Update on Big Coppitt Wastewater System project.
ITEM BACKGROUND:
The FKAA developed the bid documents and invitation to bid as provided in
the Interlocal Agreement (ILA) dated September 6, 2005. The Monroe County Engineering Division
participated in design review meetings and the pre-bid meeting. The engineering estimate for Contract
1 was $2.5M. The bids were received by FKAA and summarized for review by the County
Administrator. A meeting was held on November 29, 2006 to confirm FKAA and Monroe County staff
recommendations to award the forcemain contract for $2.138M to Higgins. This will be paid for from
the $5M advance to FKAA in FY06.
PREVIOUS RELEVANT BOCC ACTION:
Section 2 of the September 6, 2005 ILA describes the
responsibilities of the County. Under 2.03, “The County Administrator shall review all procurement
documents drafted by, or on behalf of, FKAA for wastewater systems in unincorporated Monroe
County. The County Administrator shall make suggestions for changes as he deems in the best
interest of the general public.”
Section 3 of the September 6, 2005 ILA describes the responsibilities of FKAA. Under 3.01 – 3.04,
“The FKAA shall administer the procurement processes for the design and construction of wastewater
systems in unincorporated Monroe County. The FKAA shall develop requests for proposals (RFP) and
requests for qualifications (RFQ) for the procurement of wastewater systems in unincorporated Monroe
County, consistent with the procurement policies of the FKAA and applicable State statute(s). FKAA
shall submit the drafts of RFP/RFQ to the County Administrator for review and input, give due
consideration to any suggestions for changes, and shall advertise RFP/RFQs. The FKAA shall accept
the RFP/RFQ submissions. It is intended that contracts be awarded to the most responsive submitter,
which shall not be required to be the lowest responsive bid, the most qualified responder, or other. The
parties recognize that the lowest bid may not be the most effective bid. Accordingly, an evaluation
committee which will comply with Sec. 286.01 1, F.S., may be established on an ad hoc basis for each
procurement process. Should an evaluation committee be established, the Executive Director of the
FKAA and the County Administrator shall each appoint two members. The FKAA shall give due
consideration to recommendations of the committee, if any, and the County Administrator. The FKAA
shall award the contract.”
A cooperative work dynamic exists between County and FKAA staff and has not required the
establishment of an evaluation committee.
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
Formal concurrence with FKAA and Monroe County staff
recommendations.