Item O4
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 18, 2006
Division: County Administrator
Bulk Item: Yes _X_ No
Department: County Administrator
Staff Contact: Mark Rosch
AGENDA ITEM WORDING: Approval of a contract amendment to the Agreement for
Consulting Services with Muller and Associates, Inc. regarding the Monroe County Land
Acquisition and Management Master Plan.
ITEM BACKGROUND: Muller and Associates, Inc. has prepared the Monroe County Land
Acquisition and Management Master Plan as required by the work program in the County
Comprehensive Plan. The plan preparation proved more time consuming than anticipated
and consumed the entire $25,000 total allowed by the County's existing contract. The
proposed amendment will increase contract amount to allow the consultant to be paid for
$4,284.83 in preparation, time, and expenses associated with presenting the plan to the
BOCC and public at the August 16, 2006 BOCC meeting.
PREVIOUS RELEVANT BOCC ACTION: On February 15, 2006 the BOCC approved the
original contract with Muller and Associates, Inc. to prepare the plan in the amount not to
exceed $25,000.
CONTRACT I AGREEMENT CHANGES: Increase contract amount to cover $4,284.83 in
preparation, travel, and time associated with presenting the plan to the BOCC.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $4,284.83
BUDGETED: Yes ~ No
COST TO COUNTY: $4284.83 SOURCE OF FUNDS: BOCC Administrative
Cost Center 00101 Line Item 530340
REVENUE PRODUCING: Yes No _ AMOUNT PER MONTH YR
'Y1u \G
APPROVED BY: County Atty ~ijJ OMS/Purchasing -1L Risk Management _X_
DOCUMENTATION:
Included
x
To Follow
Not Required
DISPOSITION:
Revised 2/27/0 I
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
. >!!;.' I. fi'" Cont~ac&t #
Contract wIth: rif\tpLll~l" tfri'^'if fi. ') S1/Cltt+e:4:., t x'Vv~': &
Effective Date: / /
--.- --- ~-
Expiration Date:_/ _/_
Contract Purpose/Description:
(Name)
(Ext.)
(Department)
Contract Manager: f\J\t>
for BOCC meeting on
/
/
Agenda Deadline:
/
I
Total Donar Value of Contract: $
Budgeted? Yes X No
Grant: $ N I ~-:-- -
County Match: $ N ! A
CONTRACT COSTS .~
1"1 ! 7ell. f:>3 Current Year Portion: $' j
A t C d J'.~' r' 1 D f c':z h -" , $ /,
ccoun 0 es:~- . . -,.1 (JU - ..:::>'1(," -
Estimated Ongoing Costs: $
(Not included in dollar value above)
ADDITIONAL COSTS
/yr For:
(eg. maintenance, utilities, janitorial, salaries, etc.)
Division Director
CONTRACT REVIEW
Changes
Needed
Yes No
It; jRI! ifb ( (\/)
~ ^
Date In
Risk Management
(
Rener
/ 1-
I4
/ .1
Date Out
County Attorney
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Comments :
OMS Fonn Revised 8(30/95 Mer #l.
AMENDMENT TO AGREEMENT FOR CONSULTING SERVICES
FOR MONROE COUNTY LAND ACQUISITION AND MANAGEMENT
MASTER PLAN DATED FEBRUARY 15,2006
THIS AMENDMENT ("Amendment") to the Agreement for Consulting Services for Monroe
County Land Acquisition and Management Master Plan ("Agreement") is made and entered into this
_ day of , 2006, by and between Monroe County Board of County Commissioners
("County"), a political subdivision of the State of Florida and Muller & Associates, Inc.
("CONSULT ANT").
WHEREAS, on February 15,2006, the parties entered into a Agreement for the creation and
development of a land acquisition master plan; and
WHEREAS, the plan has been completed and presented to the Monroe County Board of County
Commissioners; and
WHEREAS, the Agreement called for a total contract amount of Twenty-Five Thousand Dollars
($25,000) as payment to the consultant; and
WHEREAS, the County Administrator requested that the CONSULTANT come to Monroe
County to address the Monroe County Board of County Commissioners to present the plan and to answer
board questions regarding the plan, and presentation to the Board was anticipated in the Plan at Section
2AC; and
WHEREAS, the CONSULTANT did expend time in preparation, as well as time and expenses
for the trip to present the plan to the Monroe County Board of County Commissioners, which exceeded
the contract amount by Four Thousand Two Hundred and Eighty Four Dollars and 83/00 ($4,284.83), and
CONSULTANT has submitted an invoice for reimbursement.
NOW THEREFORE the parties hereby agree as follows:
1. Article VII, Compensation, of tile Agreement, shall be amended to read as follows:
7 .1.1 CONSULTANT shall be reimbursed for the preparation, time and expenses for
CONSULTANT to present the plan at the Board meeting held on August 16,2006 in an amount
acceptable to the Clerk of Courts after providing the documentation to the Clerk to support said
additional sum. Said amount shall be in addition to the contract amount of Twenty-Five ThoLlsand
Dollars and shall be the only amounts paid over the contract amount
[The reminder of this page is intentionally blank,]
::;;, 'fhe r-elnaining te-rnl'S of the _i\greenlent entered into on :February 15~ 2006~ not inconsistent
herewith shall remal!1 in fhll force and effect.
IN WlTNESSWHEREOF, the parties have caused these presents to be executed in
their names.
Attest: DANNY L. KOUIAGE, CLERK
By:
BOARD OF COUNTY COMMISSIONERS OF
MONROE
COUNTY, FLORIDA
Deputy Clerk
By:
Mayor Charles "Sonny" McCoy
Witnesses For:
Print Nmne
NAT1LEENE W< CASSEL
ASSISTANT C TY ATTORNEY
Date