1st Amendment 11/15/2006
ClIItl 01 De
CircUlCDun
Danny L. Kolhage
To:
Deb Harsell, Director
Community Services Director
Attn:
Datti Albury
Isabel C. DeSantis,. .Y
Deputy Clerk ~
From:
Date:
Tuesday, December 05, 2006
At the Board of County Commissioners Meeting held onNovember 15, 2006, the
Board granted approval and authorized execution of Amendment #000 I to the
Community Care for Disabled Adults (CCDA) Contract #KG058 between the Department
of Children & Families and the Monroe County Board of County Commissioners (Social
ServiceslIn-Home Services Program).
Enclosed please find six (6) duplicate originals of the above document executed
by Monroe County for your handling. Please be sure that the sets marked Monroe
Countv Clerk's Office Orillinal and Monroe Countv Finance Deoortment's Orillinal
are returned to this office as quickly as possible. Should you have any questions, please
do not hesitate to contact this office.
Should you have any questions. please do not hesitate to contact this office.
Cc: Finance
County Attorney, wlo doc.
File ,,/
01(~~Y .i'~~~~E
(305) 294-4641
BOARD OF COUNTY COMMISSIONERS
Mayor Mario Di Gennaro, District 4
Mayor Pro Tern Dixie M. Spehar, District 1
George Neugent, District 2
Charles "Sonny" McCoy, District 3
Sylvia J. Murphy, District S
MEMORANDUM
DATE:
Pamela Hancock and/or Belle DeSantis, County Clerk(s), County Clerk's Office
Dotti Albury, Administrative Assistant, Monroe County In-Home Services progr~
I I/20/2006
TO:
FROM:
RE:
Amendment #001 for CCDA Contract #KG058
-"
f.I':>
On November 15, 2006 The Monroe County Board of County Commissioner's granted approval and authorized
execution of Amendment #001 for the Community Care for Disabled Adults (CCDA) Contract #KG058, between
Monroe County and the Department of Children & Families.
Enclosed are six (6) duplicate originals of the above mentioned item. Please have the Mayor sign these
documents with his original signature and then return them back to In-Home Services. I will send them on for
final execution. Once I receive back the "Monroe County Clerk's Office Original" and the Monroe County
Finance Departments Original" fully executed, I will get them back to the Clerk's office.
Thanks again for all your help. It is greatly appreciated.
Cc: Deloris Simpson, Senior Administrator, In-Home Services Program
Enclosures
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CONTRACT #KG058
AMENDMENT #0001
THIS AMENDMENT, entered into between the Florida Department of Children and
Families, hereinafter referred to as the "department", and Monroe County (In Home Services),
hereinafter referred to as the "provider", amends contract KG058.
1. Attachment I, Section D, Paragraph 3 is hereby amended to read:
3. Property
a. Nonexpendable property is defined as tangible personal property of a
nonconsumable nature that has an acquisition value or cost of $1 ,000 or more per
unit and an expected useful1ife of at least one year, and hardback covered bound
books that are not circulated to students or the general public, the value or cost of
which is $250 or more. Hardback books with a value or cost of $1 00 or more
should be classified as nonexpendable property only if they are circulated to
students or to the general public. All computers, including all desktop and laptop
computers, regardless of the acquisition cost or value are classified as
nonexpendable property. Motor vehicles include any automobile, truck, airplane,
boat, or other mobile equipment used for transporting persons or cargo.
b. When state property will be assigned to a provider for use in performance of a
contract, the title for that property or vehicle shall be immediately transferred to
the provider where it shall remain until this contract is terminated or until other
disposition instructions are furnished by the contract manager. When property is
transferred to the provider, the department shall pay for the title transfer. The
provider's responsibility starts when the fully accounted for property or vehicle is
assigned to and accepted by the provider. Business arrangements made between
the provider and its subcontractors shall not permit the transfer of title of state
property to subcontractors. While such business arrangements may provide for
subcontractor participation in the use and maintenance of the property under their
control, the department shall hold the provider solely responsible for the use and
condition of said property. Provider inventories shall be conducted in accordance
with CFOP 80-2.
c. If any property is purchased by the provider with funds provided by this
contract, the provider shall inventory all nonexpendable property including
all computers. A copy of which shall be submitted to the department along
with the expenditure report for the period in which it was purchased. At
least annually the provider shall submit a complete inventory report
(Exhibit B) of all such property to the department whether new purchases
have bcen made or not.
d. The inventory shall include, at a minimum, the identification number; year
and/or model,: a description of the property, its use and condition; current
location; the name of the property custodian; class code (use state standard
codes for capital assets); if a group, record the number and description of
the components making up the group; name, make, or manufacturer; serial
number(s), if any, and if an automobile, the VIN and certificate number;
acquisition date; original acquisition cost; funding source; and,
information needed to calculate the federal and/or state share of its cost.
e. The contract manager must provide disposition instructions to the provider
prior to the end of the contract period. The provider cannot dispose of any
property that reverts to the department without the contract manager's
approval. The provider shall furnish a closeout inventory no later than 30
days before the completion or termination of this contract. The closeout
inventory shall include all nonexpendable property including all computers
purchased by the provider. The closeout inventory shall contain, at a
minimum, the same information required by the annual inventory.
f. The provider hereby agrees that all inventories required by this contract
shall be current and accurate and reflect the date of the inventory. If the
original acquisition cost of a property item is not available at the time of
inventory, an estimated value shall be agreed upon by both the provider
and the department and shall be used in place of the original acquisition
cost.
g. Title (ownership) to and possession of all property purchased by the
provider pursuant to this contract shall be vested in the department upon
completion or termination of this contract. During the term of this
contract, the provider is responsible for insuring all property purchased by
or transferred to the provider is in good working order. The provider
hereby agrees to pay the cost of transferring title to and possession of any
property for which ownership is evidenced by a certificate of title. The
provider shall be responsible for repaying to the department the
replacement cost of any property inventoried and not transferred to the
department upon completion or termination of this contract. When
property transfers from the provider to the department, the provider shall
be responsible for paying for the title transfer.
h. If the provider replaces or disposes of property purchased by the provider
pursuant to this contract, the provider is required to provide accurate and
complete information pertaining to replacement or disposition of the
property as required on the provider's annual inventory.
1. The provider hereby agrees to indemnifY the department against any claim
or loss arising out of the operation of any motor vehicle purchased by or
transferred to the provider pursuant to this contract.
J. A formal contract amendment is required prior to the purchase of any
property item not specifically listed in the approved budget.
2. This amendment shall begin on October I, 2006, or the date on which the amendment has
been signed by both parties, whichever is later.
'3, All provisions in the contract and any attachments thereto in conflict with this
amendment shall be and are hereby changed to conform with the amendment.
4, All provisions not in conflict with this amendment are still in effect and are to be
performed at the level specified in the contract
5, This amendment and all its attachments are hereby made a part of this contract
IN WITNESS WHEREOF, the parties hereto have caused this 3 page amendment to be executed
by their officials thereunto duly authorized,
PROVIDER: Monroe County
(In Ho rvices)
FLORIDA DEPARTMENT
OF CHILDREN AND FAMILIES
SIGNED
BY:
SIGNE~ /7 //:::;--;;JJ
BY: .-vA/ V' f::;L.vl::-c:s-
NAME: Gilda p, Ferradaz
NAME: Charles McCov
TITLE:
Mavor
TITLE:
District Administrator
DATE
NOV 1 5 lDDS
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ATILEENE W. CASSEL
ASSISTANT COUNTY ATTORNEY
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