Revised 10/18/2006
Cle" of 1IIe
Circul COUll
Danny L. Kolhage
Olftce (305) 295-3130 Fax (305) 295-3553
Menwrandum
To:
Dent Pierce, Director
Public Works Department
From:
Beth Leto ~
Isabel C. DeSantis, Deputy Clerk}. U.
Friday, January 19, 2007
Attn:
Date:
At the BOCC meeting on October 18, 2006, the Board granted approval of the
following item:
Rescind Interlocal Agreement between Monroe County and the City of Marathon
for the Use of the Meeting Room at the Marathon Government Center, and the televising
of Marathon City Council Meetings approved September 20,2006, in the amount of
$26,881.92, and granted approval and authorized execution ofa revised Interlocal
Agreement between Monroe County and the City of Marathon for the Use of the Meeting
Room at the Marathon Government Center, and the televising of Marathon City Council
Meetings, to revise the agreement to reflect an annual fee of $20,000_
Enclosed please find a fully executed duplicate original for your handling_ Should
you have any questions concerning this matter, please do not hesitate to contact this
officle.
Copies: Finance
County Attorney
File ./
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CITY OF MARATHON, FLORIDA
1 0045-55 Overseas Highway, Marathon, Florida 33050
PllOne: (305) 743-0033 Fax: (305) 743-3667
www.ci.marathon.f1.us
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DEe - 4 2006
November 28, 2006
Monroe County
1100 Simonton Street
Key West, FL 33040
Re: Interlocal Agreement
To Whom It May Concern:
Enclosed please find four (4) orginial agreements, along with a copy of Resolution number 2006-173,
that the City of Marathon, City Council passed on November 14, 2006,
Please return one executed orginial to the City Clerks office at the address provided below,
Please feel free to ,;311 me with any questions.
Thank You,
Hillary Harrison
City Clerk Administrative Assistant
10045-55 Overseas Hwy.
Marathon, FL 33050
305-289-5005
Enclosures
CC: File
REVISED
INTERLOCAL AGREEMENT FOR THE USE OF THE MEETING ROOM
- AT THE MARATHON GOVERNMENT CENTER
THIS INTERLOCAL AGREEMENT is entered into pursuant to Sec. 163.oI, FS, by
and between MONROE COUNTY, a political subdivision of the State of Florida, whose
address is 1100 Simonton Street, Key West, FL 33040, hereafter County, and the CITY OF
MARATHON, a municipal corporation, whose address is 10045-55 Overseas Highway,
Marathon, FL 33050, hereafter City.
WHEREAS, the County has a meeting room at the Marathon Government Center with
the technical facilities to enable meetings to be cablecast;
WHEREAS, the County desires to permit the City to use the County meeting room;
now therefore
IN CONSIDERATION of the mutual promises and covenants set forth below, the
parties agree as follows:
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Section 1.
a) The County authorizes the City to hold 26 City Council meetings per year
(October 1 - September 30) at the Marathon Government Center meeting room
with each meeting approximately two weeks apart. The City must coordinate
meeting dates with the Facilities Maintenance office so that no County/City
schedule overlap occurs. The City will provide a full year's meeting schedule
prior to October 1, each year. If a schedule conflict between a City Council
meeting and a meeting of the County Commission, County Planning
Commission or County Code Enforcement hearing does occur, then the County
meeting or hearing will take precedence.
b) The County will televise live the City Council meetings, unless there is a
meeting of the County Commission, County Planning Commission, County
Code Enforcement hearing or similar organization going on at the same time,
~d will videotape all City Council meetings. If there is a County meeting or
t~ jlearing going on, then the City Council meeting will be televised live on
~~r-'~hannel 76 as soon as the County meeting or hearing is concluded. If the City
;,~U~ouncil meeting ends before the County meeting or hearing concludes, then
,:~::':the tape of the City Council meeting will be shown on Channel 76 twice on
.Uc':)
_J,.: ulater dates.
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ci~d~xcept as provided in Sec. 1 (b), the County will replay each City Council
~; 5meeting tape one time before the next City Council meeting. The City may
Lrequest a specific time and date for each replay through the Technical Services
office which shall accommodate the City's request unless the time requested
by the City would conflict with a live telecast of a County meeting or hearing.
d) The County will furnish the City one video tape copy of each City Council
meeting.
Section 2.
From the effective date of this agreement, until September 30, 2007, City shall pay the
COlmty $20,000.00 in advance for 26 City Council meetings to be held at the
Marathon Government Center, televised live (if there is no conflict with a county
me(:ting or hearing), meeting video tapes, and one replay on Channel 76 of each
meeting. The City may add three additional meetings to the 26 authorized above
without additional charge. If the City Council holds meetings in excess of 29 during
the period of October 1, 2006 through September 30, 2007, and desires that the extra
meetings be held at the Marathon Government Center pursuant to this agreement, then
the City must pay the County an additional $1,033.92 for each meeting held. If the
City holds less than 23 meetings using the Marathon Government Center, pursuant to
this agreement, during the period of October I, 2006 through September 30, 2007,
then the County must refund or credit $1,033.92 to the City for each meeting less than
23. If this agreement is extended for subsequent years after September 30 2007, then
for each year thereafter the fee will be adjusted to reflect changes in County costs.
Section 3.
The term of the Agreement is from October 1,2006 through September 30, 2007.
Section 4.
The parties to this agreement stipulate that each is a state governmental agency as
defined by Florida Statutes and represents to the other that it has purchases suitable
Public Liability, Vehicle Liability, and Workers' Compensation insurance, or is self-
insured, in amounts adequate to respond to any and all claims within the limitations of
Florida Statute 768.28 and 440, arising out of the activities governed by thj.s
agreement. ~ :i
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Each party shall be responsible for any acts of negligence on the part of its employe~ u;
agents, contractors, and subcontractors and shall defend, indemnify and hold the othlit 0
party harmless from all claims arising out of such actions. 1: ~
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Section 5. 8 ~
This agreement will take effect when executed certified copies are filed in the Offi~ ~
of the Clerk of the Sixteenth Judicial Circuit and in the Office of the Clerk of the Ci~ It '
of Marathon, Florida. ::E <( I
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IN WITNESS WHEREOF, the parties hereto have set their hands and seals on the date set
forth below.
ATTEST:
BOARD OF COUN~Y.COMMISSIONERn
OF MON~9f CO \ FLOF,lPA I /
BI __
"/ Mayor/Chairpers'<fn
c:. ha..rles I/S'on"y //)4l.Cj
CITY OF MARATHON, FLORIDA
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
By~.w(l.~~
D(:}Uty Clerk
Date~!;C fb - 10,1 8 -C)C?
By .;ywNLdMivu
Date -.1b/4-0eity Clerk
BY~~~
Sponsored by: Puto
CITY OF MARATHON, FLORIDA
RESOLUTION 2006-173
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MARATHON, FLORIDA, GRANTING THE APPROVAL AND
AUTHORIZING EXECUTION OF AN INTERLOCAL AGREEMENT WITH
MONROE COUNTY FOR THE UTILIZATION OF THE COUNTY
MEETING ROOM IN AN AMOUNT NOT TO EXCEED $20,000.00
WHEREAS, The City of Marathon utilizes the County Meeting Room for 26 televised
Council meetings per year at the Marathon Government Center; and
WHEREAS, The City Manager has negotiated a reduction in the annual fee, reflecting the
annual cost of $20,000 for October 1,2006 through September 30, 2007; and
WHEREAS, The City desires to utilize Monroe County's meeting room due to the fact that
the technical facilities to enable the meetings to be broadcast are not available elsewhere in the City
at this time.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MARATHON, FLORIDA, THAT:
Section 1.
The above recitals are true and correct and incorporated herein.
Section 2. The City Council hereby approves the execution of the interlocal agreement,
attached as Exhibit "A", between The City of Marathon and Monroe County for the utilization of the
County meeting room at the Marathon Government Center in an amount not to exceed $20,000.
Section 3.
This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Marathon, Florida, this 14th
day of November, 2006.
THE CITY OF MARATHON, FLORIDA
~~~
C ristoph . Bull, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
Mearns, Pinkus, Tempest, Worthington, Bull
None
None
None
ATTEST:
li CWU ~ cJ ()U/~ /
Diane Clavier
City Clerk
(City Seal)
APPROVED AS TO FORM AND LEGALITY FOR THE USE AND RELIANCE OF THE
CITY OF MARATHON, FLORIDA ONLY:
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City Attorney