FY2005 02/21/2007
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DA TE:
February 21, 2007
TO:
Sheriff Richard D. Roth
Monroe County Sheriffs Office
Pamela G. Hanco~
Deputy Clerk
FROM:
At the February 21, 2007, Board of County Commissioner's meeting the Board granted
approval and authorized execution of an Agreement between Monroe County and the Monroe
County Sheriff's Office to apply for reimbursement of funds from the USA! Grant / Homeland
Security Office of Domestic Preparedness with the City of Miami. The County share
($156,360.00) has been used to purchase communications equipment for the Sheriff's Office.
Enclosed is copy of the above-mentioned for your handling. Should you have any
questions please do not hesitate to contact this office.
Cc: County Attorney
Finane):
File ./
AGREEMENT
THIS AGREEMENT is made and entered into this 21st day of
February ,2007, by and between The Monroe County Board of County
Commissioners, a political subdivision of the State of Florida, whose address is 1100 Simonton
Street, Key West, FL 33040, hereinafter referred to as "COUNTY," and The Monroe County
Sheriff s Office, hereinafter referred to as "SHERIFF."
WITNESSETH
WHEREAS, the U.S. Department of Homeland Security Office for Domestic
Preparedness has awarded a grant the State of Florida Department of Community Affairs through
the FY 2005 Urban Area Security Initiative (UASI), and
WHEREAS, the State of Florida Department of Community Affairs has awarded a
subgrant of these funds to the City of Miami through a federally-funded subgrant agreement, and
WHEREAS, the COUNTY has entered into an agreement with the City of Miami on
March 15,2006, by which the City of Miami has sub-granted the sum of one hundred, fifty-six
thousand, three hundred, and sixty dollars ($156,360.00) to Monroe County for the purchase of
communications equipment, and
WHEREAS, the SHERIFF is the sole provider of county-wide emergency
communications; and
WHEREAS, the SHERIFF has agreed to purchase communications equipment for use by
the SHERIFF in accordance with the COUNTY'S agreement with the City of Miami,
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the SHERIFF agree as follows:
I. TERM - The term of this Agreement is from June 1,2005, through February 28,
2007, the date of the signature by the parties notwithstanding, unless earlier terminated as
provided herein.
2. SERVICES - The SHERIFF will purchase communications equipment as outlined
in the COUNTY'S agreement with the City of Miami, attached and made a part hereof.
3. OWNERSHIP - The SHERIFF will retain ownership of all equipment purchased
under this agreement. The equipment will be maintained on the SHERIFF'S inventory. The
Sheriff will notifY the COUNTY in the event of relocation of any of the equipment purchased by
the COUNTY under this agreement.
4. FUNDS - The total project budget to be expended by the COUNTY in
performance of the services set forth in Section 2 of this agreement shall be the total sum of
$156,360.00. The total sum represents federal grant support in the amount of $156,360.00 and
matching funds in the amount of $0.00. All funds shall be distributed and expended in
accordance with the grant agreement.
5. INCORPORATION BY REFERENCE - The provisions of those certain
documents entitled "Memorandum of Agreement for Participating Miami UASI IV Agencies"
therefore and all laws, rules and regulations relating thereto are incorporated by reference,
(Attachment A).
6. BILUNG AND PAYMENT
(a) The SHERIFF shall render to the COUNTY, after purchase of the equipment, an
itemized invoice properly dated, describing the equipment purchased, the cost of the equipment,
and all other information required by the COUNTY for reimbursement. Upon receipt of the
grant funding, the COUNTY shall reimburse the SHERIFF for the said expenditures.
7. TERMINATION - This Agreement may be terminated by either party at any time,
with or without cause, upon not less than thirty (30) days written notice delivered to the other
party. The COUNTY shall not be obligated to pay for any equipment purchased by the SHERIFF
after the SHERIFF has received notice of termination. In the event there are any unused grant
Funds, the SHERIFF shall promptly refund those funds to the COUNTY or otherwise use such
funds as the COUNTY directs.
8. NOTICES - Whenever either party desires to give notice unto the other, it must be
given by written notice, sent by registered United States mail, with return receipt requested, and
sent to:
FOR COUNTY
Monroe County Grants Administrator
1100 Simonton Street
Key West, FL 33040
FOR PROVIDER
Monroe County Sheriff Richard Roth
5525 College Road
Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or persons
for receipt of notices.
9. UNA V AILABIUTY OF FUNDS - If the COUNTY shall learn that funding from
the City of Miami cannot be obtained or cannot be continued at a level sufficient to allow for the
services specified herein, this Agreement may then be terminated immediately, at the option of
the COUNTY, by written notice of termination delivered in person or by mail to the SHERIFF at
its address specified above. The COUNTY shall not be obligated to pay for any services
provided by the SHERIFF after the SHERIFF has received notice of termination.
10. COMPUANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, the SHERIFF shall abide by all statutes, ordinances, rules, and
regulations pertaining to, or regulating the provision of, such services, including those now in
effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State
effect and hereafter adopted, and particularly Article I, Section 3 of the Constitution of the State
of Florida and Article I of the United States Constitution, which provide that no revenue of the
state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect
or religious denomination or in aid of any sectarian institution. Any violation of said statutes,
ordinances, rules, or regulations shall constitute a material breach of this Agreement immediately
upon delivery of written notice of termination to the SHERIFF. If the SHERIFF receives notice
of material breach, it will have thirty days in order to cure the material breach of the contract. If,
after thirty (30) days, the breach has not been cured, the contract will automatically be
terminated.
II. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement
shall assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of the other.
12. EMPLOYEE STATUS - Persons employed by the SHERIFF in the performance
of services and functions pursuant to this Agreement shall have no claim to pension, worker's
compensation, unemployment compensation, civil service or other employee rights or privileges
granted to the COUNTY'S officers and employees either by operation of law or by the
COUNTY.
13. INDEMNIFICATION - The SHERIFF agrees to hold harmless, indemnify, and
defend the COUNTY, its commissioners, officers, employees, and agents against any and all
claims, losses, damages, or lawsuits for damages, arising from, allegedly arising from, or related
to the provision of services hereunder by the SHERIFF.
14. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as well as any previous agreements presently in effect
between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
affa~proper officers thereoffor the purposes herein expressed at Monroe County,
Fl ~ c ~ year first written above.
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BOARD OF COUNTY COMMISSIONERS
OFMONROECOUN~~ORm~
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Mayor/Chairman
MONROE COUNTY SHERIFF'S OFFICE
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ATTACHMENT A
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, I
MEMORANDUM OF AGREEMENT
FOR PARnCIPATING MIAMI UASIIV AGENCIES
This Agre~ment Is entered into this I~ay of ~ , 2006, by
and between the City of Miami, a municipal corporation of the State of Florida, (the
"Sponsoring Agency") and Monroe County, a political subdivision of the State of Florida,
(the "Participating Agency").
RECITALS
WHEREAS, the U.S. Department of Homeland Security Office for Domestic
Preparedness (ODP), is providing financial assistance to the Miami urban area in the
amount $15,828,322 dollars through the FY 2005 Urban Area Security InitiatIve (UASI);
and
WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI
Grant Project IV; and
WHEREAS, as the ODP requires that the urban areas selected for funding take
a regional metropolitan area approach to the development and implementation of the
UASI Grant Project IV and Involve core cities, core counties, contiguous jurisdiCtions,
mutual aid parltiers, and State agencies; and
WHEREAS, the Urban Area has been defined as the City of Miami, Miami-Dade,
Broward, and Monroe COlmties; and
WHEREAS, the City of Miami anticipates that It will be subgranting a portion of
the funds to Miami-Dade, Broward, and Monroe Counties In accordance willi the FY
2005 UASI Grant Project IV; and
WHEREAS, the City Commission of the City of Miami, by Resolution No. R-05-
0629, adopted on November 3, 2005, has authorized the City Manager to enter into this
Agreement with each participating agency on behalf of the City of Miami; and
Page 1 of 10
, .
. .
WHEREAS, the Sponsoring Agency wis~es to work with the participating
a~ncles through the Urban Area Working Group process to enhance Miami and its
surrounding jurisdictions ability to respond to a terrorist threat or act.
NOW THEREFORE, in consideration of the foregoing, the parties hereto agree
as follow:
I. PURPOSE
A. This Agreement delineates responsibilities of the Sponsoring Agency and the
Participating Agencies for activities under the FY 2005 UASI Grant Project IV which
was made available by ODP and the State of Florida Division of Emergency
Manage~nt (OEM).
B. This Agreement serves as the Scope of Work between the Participating Agency and
the Sponsoring Agency.
II. SCOPE
A. The provisions of this Agreement apply to FY 2005 UASI Grant Project IV activities
to be performed at the request of the federal govemment, provided at the option of
the Sponsc;>ring Agency, and in conjunction with, preparation for, or in anticipation of,
a major disaster or emergency related to terrorism and or weapons of mass
destruction,
B. No provision in this Agreement limits the activities of the Urban Area Working Group
or its Sponsoring Agency in performing local and state functions.
III DEFINITIONS
A. Critical Infrastructure. Any system or asset that if attacked would result in
catastropflJc loss of life and/or catastrophic economic Joss management of
Page 2 of 10
resources (including systems for classifying types of resources); qualifications and
certification; and the collection, tracking, and reporting of incident information and
incident resources.
B. Core County. The county within which the core city Is geographically located. The
core city is the City of Miami.
C. UASi Grant Project IV (FY 2005). The Fiscal Year 2005 UASI Grant Project IV
reflects the intent of Congress and the Administration to enhance and quantify the
preparedness of the nation to combat terrorism.
D. National Incident Management System (NIMS). This system will provide a
consistent nationwide approach for federal, state, and local govemments to work
effectively and efficiently together to prepare, for, respond to, and recover from
domestic incidents, regardless of cause, size, or complexity. To provide for
interoperabillty and compatibility among Federal, State, and local capabilities, the
NIMS will include a core set of concepts, principles, terminology, and technologies
covering the incident command system; multi-agency coordination systems;
unified cOmmand; training; identification and
E. Urban Area Working Group (UAWG). The State Administrating Agency Point of
Contact (SAA POC) must work through the Mayor/CEOs from all other jurisdictions
within the defined urban area to identify poes from these jurisdictions to serve on
the Urban Area Working Group. The Urban Area Working Group will be
responsible for coordinating development and implementation of all program
elementsj including the urban area assessment, strategy development, and any
direct services that are delivered by ODP.
F. UASI Grant Project IV. UASJ Grant Project IV Is being provided to a'cldress the
unique equipment, training, planning, and exercise needs of large high threat
urban areas, and program activities must involve coordination by the identified
core city, core county/counties, and the respective State Administrative Agency.
Page 3 of 10
Funding for the FY 2005 UASI Grant Project IV was appropriated by U.S.
Congress and is authorized by Public Law 108-11, the Emergency Wartime
Supplemental Appropriations Act, 2003. The funding will provide assistance to
build an enhanced and sustainable capacity to prevent, respond to, and recover
from threats or acts of terrorism for the selected urban areas.
G. Urban Area. An urban area is limited to inclusion of jurisdictions contiguous to the
core city and county/counties, or with which the core city, or county/counties have
established formal mutual aid agreements.
IV. SPONSORING AGENCY SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the City of Miami Fire-
Rescue Department, authorized to carry out the herein agreed upon
responsibilities of the Sponsoring Agency.
B. Coordinating with core counties, with the respective State Administrative Agency,
and with the OOP.
C. Conducting a comprehensive Urban Area Assessment, which In turn will guide
development of an Urban Area Homeland Security Strategy.
,
O. Ensuring the participation of the following critical players In the assessment and
strategy development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, healthcare and public
health.
E. Developing a comprehensive Urban Area Homeland Security Strategy and submit
to the 8M POCo
F. Complying with the requirements or statutory objectives of federal law.
Page 4 of 10
G. Ensuring satisfactory progress toward the goals or objectives set forth in the grant
,
application.
H. Following grant agreement requirements and/or special conditions.
I. Submitting required reports.
V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the main Iialson and partner
with the City of Miami Fire-Rescue Department, authorized to carry out the herein
agreed upon responsibilities of the Sponsoring Agency.
'.
B. Developing subgrants for municipalities within each county in accordance with UASI
Grant Project IV requirements. Participating Agencies and subgrantees must abide
by the grant requirements including budget authorizations, required accounting and
reporting on fund usage, use of funds only for the intended purpose, and tracking of
federally funded assets.
C. Submitting budget deteil worksheets for direct purchases of equipment or services.
D. Complying with all FY 2005 UASI Grant Project IV requirements.
E. Participating as a member of the Urban Area Working Group to include coordinating
with and assisting the City of Miami in conducting a comprehensive Urban Area
Assessment, which In turn will guide development of an Urban Area Homeland
Security Strategy.
F. Ensuring the participation of the following critical players in the assessment and
strategy development process: law enforcement, emergency medical services,
emergency . management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, healthcare and public
health.
Page 5 of 10
G. Assisting the sponsoring agency in development of a comprehensive Urban Area
,Homeland Security Strategy.
H. Complying with the requirements or statutory objectives of federal law.
I. Ensuri,ng satisfactory progress toward the goals or objectives set forth in the grant
application.
J. Following UASI Grant Project IV agreement requirements and/or special conditions.
K. Submitting required reports.
VI. THE SPONSORING AGENCY AND THE PARTICIPAnNG AGENCY AGREE:
A. That funding acquired and identified for the Urban Areas Security Initiative will be
administered solely by the Sponsoring Agency.
B. The Participating Agencies will provide financial and performance reports to the
sponsoring agency in a timely fashion. The sponsoring agency will prepare
consolidated reports for submission to the State of Florida.
C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers
compensation or time related issues of the Participating Agency personnel.
D. Sponsoring Agency and Participating Agency are subdivisions as defined in Section
768.28, Florida Statutes, and each party agrees to be fully responsible tor the
respective acts and omissions of its agents or employees to the extent permitted by
law. Nothing herein is intended to serve as a waiver of sovereign immunity by any
party to which sovereign Immunity may be applicable. Nothing herein shall be
construed as consent by a state agency or subdivision of the State of Florida to be
Page 6 of 10
sued by third parties in any manner arising out of this Agreement or any other
contract.
VII. FINANCIAL AGREEMENTS
A. Financial and Compliance Audit Report: Recipients that .expend $300,000 or more
of FederaJ funds during their fiscal year are required to submit an organization-wide
financial and compliance audit report. The audit must be performed in accordance
with the U.S. General Accounting Office Government Auditing Standards and OMB
Circular A~133.
B. The Secretary of Homeland Security and the Comptroller. General of the United
States shall have access to any books, documents, and records of recipients of FY
2005 UASI Grant Project IV assistance for. audit and examination purposes,
provided that, in the opinion of the Secretary of Homeland Security or the
Comptroller General, these documents are related to the receipt or. use of such
assistance. The grantee will also give the sponsoring agency or the Comptroller
General, through any authorized representative, access to and the right to examine
all records, books, papers or documents related to the grant.
C. Financial Status Reports are due within 45 days after the end of each calendar
quarter. A report must be submitted for every quarter that the award is active,
Including partial calendar quarters, as well as for periods where no grant activity
occurs.
D. Submit Categorical Assistance Progress Report to describe progress to date in
implementing the grant and its impact on homeland security in the state.
E. All financial commitments herein are made subject to the availability of' funds and
the continued mutual agreements of the parties.
Page 7 of 10
VIII. CONDITIONS, AMENDMENTS, AND TERMINATION
A. The Participating Agency will not illegally discriminate against any employee or
applicant for employment on the grounds of race, color, religion, sex, age, or
national origin in fulfilling any and all obligations under this Agreement.
B. Any provision of this Agreement later found to be In conflict with Federal law or
regulation, or invalidated by a court of competent jurisdiction, shall be considered
inoperable and/or superseded by that law or regulation. Any provision found
inoperable is severable from this Agreement, and the remainder of the Agreement
shall remain in full force and effect.
C. This Agreement may be modified or amended only with the written agreement of
each of the parties.
D. This Agreement may be terminated by either party on thirty (30) days written
notice to the other party.
E. This Agreement shall be considered the full and complete agreement between the
undersigned parties, and shall supersede any prior Memorandum of Agreement
among the parties, written or oral, except for any executory obligations that have
not been fulflJled.
F. This Agreement mElY be executed in several parts, each of which shall be
considered a valid Agreement, provided that each of the parties to the Agreement
has executed at least one (1) original copy of the Agreement and has transmitted
copy of the signature page hereof to the other parties.
G. This Agreement will end on February 28, 2007, unless otherwise extended, at
which time the parties may agree to renew the association. Renewal will be based
Poge 8 of 10
on evaluation of the Sponsoring Agency's ability to conform to procedures, training
and equipment standards as prescribed by the ODP.
ATTEST:
SPONSORING AGENCY
THE CITY OF MIAMI, a municIpal
Corporation of the State of Florida
BY:
APPROVED AS TO FORM AND
CORRE :rN
APPROVED AS TO INSURANCE
REQUIREMENTS:
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Risk Management Division
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Page 9 of 10
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Name: DailayuJ.;, ICcillhage, Cleric
Deputy Clerk
Title:
Page 10 of 10
PARTICIPATING AGENCY
MONROE COUNTY, a political
subdivision of the State of Florida
BY:
NAME:
TITLE:
Mavor/Chairman
APPROVED AS TO FORM AND
~RECTN:
Participating Agency Attorney
Contract Number: 06DS-4H-11-23_02.,:il ~
CFDA Number: 97.067
FEDERALLY-FUNDED SUBGRANT AGREEMENT
THIS AGREEMENT is entered 10.10 by and between the State of Florida. Department of
Community Affairs, with headquarters in Tallahassee, Florida (hereinafter referred to as the
"Department"), and the City of Miami, (hereinafter referred to as the "Recipient").
THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS:
A. WHEREAS, the Recipient represents that it is fully qualified and eligible to receive these grant
funds to provide the services identified herein; and
B. WHEREAS, the Department has received these grant funds from the State of Florida, and has
the authority tEl subgrant these funds to the Re<:ipient upon the terms and conditions hereinafter set forth;
and
C. WHEREAS, the Department has authority pursuant to Florida law to disburse the funds
under this Agreement.
NOW, THEREFORE, the Department and the Recipient do mutually agree as follows:
(1) SCOPE OF WORK.
The Recipient shall fully perform the obligations in accordance with the Budget and
Scope of Work, Attachment A of this Agreement.
(2) INCORPORATION OF LAWS. RULES REGULATIONS AND POLICIES
Boih the Recipient and the Department shall be governed by applicable Stete and
Federal laws, rules and regulations, including but nollimited to those idenfilied in Attachment B.
(3) PERIOD OF AGREEMENT.
This Agreement shall begin June 1,2005, and shall end February 28, 2007, unless
termi~ated earlier in accordance with the provisions of Paragraph (12) of this Agreement.
1
(4) MODIFICATION OF CONTRACT
Either party may request modification of the provisions of this Agreement. Changes
which are mutually agreed upon shall be valid only when reduced to writing, duly signed by each of the
parties hereto, and attached to the original of this Agreement.
(5) RECORD KEEPING
(a) As applicable, Recipient's performance under this Agreement shall be subject to the
federal ACommon Rule: Uniform Administrative Requirements for State and' Local Governments" (53
Federal Register 8034) or OMS Circular No. A-110, "Grants and Agreements with Institutions of High
Education, Hospitals, and Oth~r Nonprofit Organi~ations." and either OMS Circular No. A-S7, "Cost
Principles for State and Local Governments," OMS Circuiar No. A-21, "Cost Principles for Educational
Instilutions." or OMS Circular No. A-122, "Cost Principles for Nonprofit Organizations." If this Agreement
is made with a commerc.ial (f?r-profit) organization on a cost-reimbursement basis, the Recipient shall be
subject to Federal Acquisition Regulations 31.2 and 931.2.
(b) The Recipient shall retain sufficient records demonstrating its compliance with the
terms of this Agreement, and the compliance of all subcontractors or consultants to be paid from funds
provided under this Agreement, for a period of live years from the date the audit report is issued, and
shall allow the Department or its designee, Chief Fin~ncjal Officer, or Auditor General access to such
records upon request. The Recipient shall ensure that audit Working papers are made available to the
Department or its designee, Chief Financial Officer, or Auditor General upon request for a period of five
years from the date the audit report is issued, unless extended in writing by the Department, with the
following exceptions;
1. If any litigation, claim or audit is started before the expiration of the five year
period and extends beyond the five year period, the records will be maintained unlil all litigation, claims or
audit findings involving the records have been resolved.
2. Records for the disposition of non-expendable personal property valued at
$5,000 or mere at the time of acquisition shall be retained for five years after final disposition.
2
3. Records relating to real property acquisition shall be retained for five years
atter closing of tille.
(c) The Recipient shall maintain all records for the Recipient and for all subcontractors or
consultants to be paid from funds provided under this Agreement, including supporting documentation of
all program cosls, in a form sufficient to determine compliance with the requirements and objectives of the
Budget and Scope of Work - Attachment A - and all other applicable laws and regulations.
(d) The Recipient, its employees or agents, including all subcontractors or consultants to
be paid from funds provided under this Agreement, shall allow access to its records at reasonable times
to the Department, its employees, and agents. "Reasonable" shall be construed according lp the
circumstances but ordinarily shall mean during normal business hours of B:OO a.m. to 5:00 p.m., local
lime, on Monday through Friday. "Agents" shall include, but not be limited to, auditors retained by the
Depertment.
(6) AUDIT REQUIREMENTS
(a) The Recipient agrees to maintain financial procedures and support documents, in
accordance with generally accepted accounting principles, to account for the receipt and expenditure of
funds under this Agreement
(b) These records shall be available at all reasonable times for inspection, review, or
audit by state personnel and other personnel duly authorized by the Department. "Reasonable" shall be
construed according to circumslances, but ordinarily shall mean normal business hours of B:OO a.m. to
5:00 p.m., local time, Monday through Friday.
(c) The Recipient shall also provide the Department with the records, reports or financial
statemenls upon request for the purposes of auditing and monitoring the funds awarded under this
Agree(nent.
(d) If the ReCipient is a Slale or local government or a non-profit organization as defined
in OMS Circular A-133, as revised, and in the event that the Recipient expends $500,000 or mQre in
Federal awards in its fiscal year, the ReCipient must have a single or program-specific audit conducled in
accordance wilh the proVisions of OM8 Circular A-133, as revised. EXHI81T 1to this Agreement
3
indicates Federal resources awarded through the Department by this Agreement. In determining the
Federal awards expended in its fiscal year, the Recipient shall consider all sources of Federal awards,
including Federal resources received from the Department. The determination of amounts of Federal
awards expended should be in accordance wfth the guidelines established by OMS Circular A-133, as
revised. An audft of the Recipient conducted by the Auditor General in accordance with the provisions of
OMS CircularA-T33. as revised, will meet the requirements of this paragraph.
In connection with the audit requirements addressed In this Paragraph 6 (d) above, the Recipient
shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMS Circular
A-133, as revised.
If the Recipient expends less than $500,000 in Federal awards In its fiscal year, an audit
conducted In accordance with the provisions of OMS Circular A-133. as revised, is not required. In the
event thall~e Recipieht eXpends less than $500,000 in Federal.awards in its fiscal year and elects to
have an audit conducted in accordance with the provisions of OMS Circular A-133, as revised, the cost of
the audit must be paid from non-Federal resources (i.e., the cost of such ;;Iudit must be paid from
Recipient resources obtained from other than Federal entllles).
(e) Copies of reporting packages for audits conducted in accordance with OMS Circular
A-133, as revised, and required by subparagraph (d) a.bove shall be submitted, when required by Section
.320 (d), OMS Circular A-133, as revised, by or on behalf ofthe Reclpientdlrecuv to each of the following:
The Department of Community Affairs at each of the following addresses:
Department of Community Affairs
Office of Audit Services .
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
and
Department of Community Affairs
Bureau of Preparedness and Response
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
4
The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of copies
required by Sections .320{d){1) and (2), OMB Circular A-133, as revised, should be submitted to the
Federal Audit Clearinghouse), at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 101l> Street
Jeffersonville, IN 47132
Other Federal agencies and pass-through entities In accordance with Sections .320 (e) and {t),OMB
Circular A-133, as revised.
(I) Pursuant to Section .320 (I), OMB Circular A-133, as revised, the Recipient shall
submit a copy of the reporting package described in Section .320 (c), OMB Circular A-133, as revised,
and any management letter issued by the auditor, to the Department at each of the following addresses:
Department of Community Affairs
Office of Audit ServiceI'
2555 Shumard Oak Boulevard.
Tallahassee, Florida 32399-2100
and
Department of Community Affairs
Division of Emergency Management
Granls Administration Unit
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
(g) Any reports, management letter, or other information required to be submitted to the
Department pursuant to this Agreement shall be submitted timely in accordance wilh OMB Circular A-133,
Florida. Statutes, and Chapters 10.550 (local governmental entities) .or 10.650 (nonprofit and for-prom
organizations), Rules oflhe Auditor General, as applicable.
(h) Recipients, when submitting financial reporting packages to the Department for
audits 'lone In accordance with OMB Circular A-133 or Chapters 10.550 {local governmental entities} or
10.650 {nonprofit and for-profit organizations}, Rules of the Auditor General, should indicate the date that
the reporting paCkage was delivered to the Recipient in correspondence accompanying the reporting
package.
5
.'
(i) In the event the audit shows that the entire funds disbursed hereUnder, or any portion
thereof, were not spent in accordance with Ihe conditions of this Agreement, the Recipient shall be held
liable for reimbursement to the Department of all funds not spent in accordance with these applicable
regulations and Agreement provisions within thirty (30) days after th'e Department has notified the
Recipient of such non-compliance.
0> The Recipient shall have all audits completed by an Independent certified public
accountant (lPA) who shall either be a certified public accountant or a public accountant licensed under
Chapter 473, Fla. Stat. The IPA shall state thatthe audit complied with the applicable provisions noted
above. The audit must be submitted to the Department no later than seven (7) months from the end of
the Recipient's fiscal year.
(7) REPORTS
(a) At a minimum, the Recipient shall provide the Department with semi-annual repo~,
and with a close-out report. These reports shall Include the current status and progress by the Recipient
and all subreciplents and subcontractors in completing Ihe work described In the Scope of Work and the
expenditure of funds under this Agreement, in addition to such other information as requested by the
Department.
(b) Semi-annual reports are due to be received by the Department no later than 30 days
after the end of each period of the program year and shall continue to be submitted each period until
submission of the administrative close-out report. The ending date for the periOd of the program year Js
December 31.
(c) The close-out report is due 60 days after termination of this Agreement or upon
completion of Ihe activities contained In this Agreement, whichever first occurs.
(d) If all required reports and copies, prescribed above, are not sent to the Department or
are not completed in a manner acceptable to the Department, the Department may withhold further.
payments until they are completed or may take such other action as s'et forth in Paragraph (11}
REMEDIES. "Acceptable to the Departmenr' means that the work product was completed in accordance
with the Budget and Scope of Work.
6
(e) The Recipient shall provide such additional program updates or Information as may
be required by the Department
(f) The Recipient shall provide additional reports and information as Identified in
Attachment D.
(8) MONITORING.
The Recipient shall monitor its performance under this Agreement, as well as that of its
subcontractors, subrecipients and consultants who are paid from funds proviCled under this Agreement, to
ensure that time schedules are met, the Budget and Scope of Work is accomplished within Ihe specified
lime periods, and other performance goals stated in this Agreement are achieved. Such review shall be
made for each function or activity set forth in Altachment A to this Agreement, and reported in Ihe
quarterly report.
In addition to reviews of audits conducted in accordance with OMB Circular A.1 ~3, as .revised and
Section 215.97, Fla. Stat (see Paragraph (6) AUDIT REQUIREMENTS, above), monitoring procedures
may include, but not be limited to, on-site visits by Department staff, limited SCope audits as defined by
OMB Circular A-133, as revised, and/or other procedures. By entering Into this Agreemen~ the Recipient
agrees to comply and cooperate with all monitoring procedures/processes deemed appropriate by the
Department. In the event that the Department determines thaI a limited scope audit of the Recipient Is
appropriate, the Recipient agrees to comply with any additional Instructions provided by the Department
to the Reciplenl regarding such audit. The Recipient further agrees to comply and COOperate with any
inspections, reviews, Investigations or audits deemed necessary by the ComptroUer or Auditor General.
In addition, the Department will monitor Ihe performance and financial management by the Recipient
throughout the contract term to ensure timely completion of all tasks.
(il) LIABILITY
(a) Unless Recipient is a State agency or subdivision, as defined in Section 768.26, Fla.
Stal., Ihe''Reciplent shall be solely responsible to parties with whom it shall deal in cartying out. the terms
of this agreement, and shall hold the Department harmless against all claims of whatever nature by third
7
parties arising out of the performance of work under this agreement. For purposes of this agreement,
Recipient agrees that it is not an employee or agent of the Department, but is an independent contractor.
(b) Any Recipient who Is a state agency or subdivision, as defined in Section 768.28,
Fla. Stat.. agrees to be fully responsible to the extent provided by Section 768.28 Fla. Stat. for its
negligent acts or omissions or tortious acts which result in claims or suits against the Department, an d
agrees to bl! liable for any damages proximately caused by said acts or omissions. Nothing herein is
intended to serve as a waiver of sovereign immunity by any Recipient to which sovereign immunity
applies. Nothing herein shall be construed as consent by a state agency or subdivision of the State of
Florida to be sued by third parties i.n any matter arising out of any contract.
(10) DEFAULT.
If any of the following events occur ("Events of Defaulr'), all obligations on the part of the
Department to make any further payment of funds hereunder shall, if the Department so elects, terminate
. , . . '
,
and the Department may, at its option, exercise any of its remedies set forth In Paragraph (11), but the
Department may make any payments or parts of payments after the happening of any Events of Default
without thereby waiving the right to exercise such remedies, and without becoming liable to make any
further payment
(a) If any warranty or representation made by the Recipient in this Agreement or any
previous Agreement with the Department shall at any time be false or misleading in any respect, or If the
Recipienl shall fail to keep, observe or perform any of the obligations, terms or covenants contained in
this Agreement or any previous agreement with the Department and has not cured such In timely tashion,
or is unable or unwilling to meet Its obligations thereunder;
(b) If any mate(ial adverse Change shall occur in the financial condition of the Recipient
at any time during the term of this Agreement, and the Recipient tails \0 cure said material adVerse
change within thirty (30) days from the time the date written notice is sent by the Department.
(c) If any reports required by this Agreement have not been submitted to the .Department
or have been submitted with incorrect, Incomplete or insufficient information;
8
(d) If the Recipient has failed to perform and complete in timely fashion any of its
obligations under this Agreement.
(11) REMEDIES.
Upon the happening of an Event of Default, then the Department may, at its option, upon
thirty (30) calendar days prior written notice to the Recipient and upon the Recipient's failure to cure
within said thirty (30) day period, exercise anyone or more of the following remedies, either concurrently
or consecutively:
(a) Terminate this Agreement, provided that the Recipient is given at least thirty (30)
days prior written notice of such tenmlnation. The notice shall be effective when placed in the United
States mail, first class mail, postage prepaid, by registered or certified mail-return receipt requested, to
the address set forth in paragraph (13) herein;
(b) Commence an appropriate legal or equitable action to en.force performance of this
Agreement;
(c) Withhold or suspend payment of all or any part of a request for payment;
(d) Exercise any corrective or remedial actions, to Include but not be limited to:
1. requesting additional information from the Recipient to determine the reasons
for or the extent of non-compliance or lack of performance,
2. issuing a written warning to advise that more serious measures may be taken
if the situation is not corrected,
3. advising the Recipient to suspend, discontinue or refrain from incurring costs
for any activities In question or
4. requiring the Recipient to reimburse the Department for the amount of costs
incurred for any items delenmlned to be ineligible;
(e) Require that the Recipient return to the Department any funds which were used for
ineligible purposes under the program laws, rules and regulations governing the use of funds under this
program.
(f) Exercise any other rights or remedies which may be otherwise available under
law.
(g) The pursuit of anyone of the above remedies shall not preclude the Department from
pursuing any other remedies contained herein or otherwise provided at law or In equity. No waiver by the
9
Department of any rIght or remedy granted hereunder or failure to insist on strict performance by the
Recipient shall affect or extend or act as a waiver of any other right or remedy of the Department
hereuhder, or affect the subsequent exercise of the same right or remedy by the Department for any
further or subsequent default by the Recipient.
(12) TERMINATION.
(a) The Department may terminate this Agreement for cause upon such written notice as
is reasonable under the circumstances. Cause shall include, but not be limited to, misuse of funds; fraUd;
lack of compliance with applicable rules, laws and regulations; failure to perform in a timely manner; and
refusal by the Recipient to permit pU.blic access to any document, paper, lelter, or other material subject
to disclosure under Chapter 119, Fla. Slat., as amended.
(b) The Department may terminate this Agreement when It determines, in its sole
. .
discretion, that the continuation of the Agreement would not procluce, beneficial results commenslJrate
with the further eXpenditure of funds, by providing the Recipient with thirty (30) calendar days prior written
notice.
(c) The parties may agree to terminate this Agreement for their mutual convenience as
evidenced by written amendment of this Agr.eement. The amendment shall establish the effective date of
the termination and the proCedures for proper closeout of the Agreement.
(d) In the event that this Agreement is terminated, the Recipient will not incur new
obligations for the terminated portion of the Agreement after the Recipient has received the notification of
termination.- The Recipient will cancel as many outstanding obllgation~ as possible. Costs incurred after
the date of receipt of notice of the termination will be disallowed. Notwithstanding the above, the
Recipient shall not be relieved of liability to the Department by virtue of any breach of Agreement by the
Recipient. The Department may, to the extent authorized by law, withhold any payments to the Recipient
for purpose of sel.off until such time as the exact amount of damages due the Department from the ,
Recipient is determined.
10
(13) NOTICE AND CONTACT.
(a) All notices provided under or pursuant to this Agreement shall be in writing, either by
hand delivery, or first class, certified mail, retum receipt requested, to the representative identified below
at the address set forth below and said notification attached to the original of this Agreement
(b) The name and address of the Department contract manager for this Agreement is:
Dianne Smith, Financial Specialist
Department of Community Affairs
Division of Emergency Management
2555 Shumard Oak BOUlevard
Tallahassee, Florida 32399-2100
Telephone: (850) 413-9966
Fax: (850) 488-7842
(c) The name and address of the Representative of the Recipient responsible for the
administration of this Agreement is:
Joseph Fernandez
City of Miami
1151 NW 7'" Street .
Miami, Florida 33136
Telephone: 305-416-5414
Fax; 305-400-5031
Email: Jrfernandez@ci.miami.fl.us
(d) In the event that different representatives or addresses are designated by either party
after execution of this Agreement, notice of the name, title and address of the new representative
will be rendered as provided in (13)(a) above.
(14) SUBCONTRACTS
If the Recipient subcontracts any or all of the work required under this Agreemen~ a copy of the
unsigned subcontract must be forwarded to the Department for review and approval prior to execution of
the subcontract by the Recipient. The Recipient 8grees to include in the subcontract that (i) the
subcontractor is bound by the terms of this Agreement, (iI) the subcontractor Is bound by all applicable
state and federal laws and regulations, and (Iii) the subcontractor shall hold the Department and Recipient
harmless a~alnsl all claims of whatever nature arising out of the subcontractor's performance of work
under this Agreement, to the extent allowed and requIred by law. Each subcontractor's progress in
performing its work under this Agreement shall be documented in the quarterly report submitted by the
Recipient.
II
For each subcontract, the Recipient shall provide a written statement 10 the Department as to
whether that subcontractor is a minority vendor.
(15) TERMS AND CONDITIONS
This Agreement contains all the terms and conditions agreed upon by the parties.
(16) ATTACHMENTS
(a) All attachments to this Agreement are incorporated as if set out fully herein.
(b) In the event of any inconSistencies or conflict between the language of this
Agreement and the allachmenls hereto, the language of such allachmenls shall be controlling, but only to
the extent of such conflict or inconsistency.
(c) This Agreement has the fallowing attachments:
Exhibit 1 - Funding Sources
Attachment A:- Budget and Scope of Work
Allachment B - Program Statutes and Regulations
Attachment C - Justificalion of Advance
Attachment 0 - Warranties and Representations
Allachment E - Certificatidn Regarding Debarment
Attachment F - Assurances
(17) FUNDING/CONSIDERATION
(a) This Is a cost-reimbursement Agreement. The Recipient shall be reimbursed for
costs incurred In the satisfactory performance of work hereunder In en amount not to exceed $15,828,322
subject to the availability of funds.
(b) Any advance payment under tf1ls Agreement is subject to Section 216.181(16),
Fla.Slal.. and is contingent upon the Recipient's acceptance of the rights. of the Department under
Paragraph (12)(b) of this Agreement. The amount which may be advanced may not exceed the
expected cash needs of the Recipient within the first three (3) months of ihe contract term. For a
federally funded contract, any advance payment is also subject to federal OMB Circulars A.a7, A-11D, A.
122 and the Cash Management Improvement Act of 1980. If an advance payment is requested, the
12
budget data on whIch the request is based and a justification statement shall be included in this
Agreement as Attachment E. Attachment E will specify the amount .of advance payment needed and
provide an explanation of the necessity tor and proposed use of these funds.
1.
><
Na advance payment Is requested.
An advance payment of $
Is requested.
2.
(c) After the initial advance, If any, payment shall be made an a reimbursemenl basis as
needed. The Recipient agrees ta expend funds in accardance with the Budget and Scape afWark,
Attachment A .of this Agreement.
If the necessary funds are nat available ta fund this Agreement as a'resull .of actian by Cangress,
the state Legislature, the Office of Ihe Comptroller .or the Office .of Management and Budgeting, all
abllgatians an the part .of the Department ta make any further payment of funds hereunder shall
terminate, and the Recipient shall submit its claseaut repart within thirty (30) days .of recelpt.of notice from
the Department.
(18) REPAYMENTS
All refunds .or repayments to be made to the Department under this Agreement are 1.0 be made
payable to the .order at "Department .of Cammunlty Affairs", and mailed directly ta the Department at the
fallawing address:
Department of Cammunity Affairs
Cashier
Finance and Accounting
2555 Shumard Oak Baulevard
Tallahassee FL 32399-2100
In accordance with SeCtian215.34(2), Fla. Stal.. if a check .or ather draft is returned to the Department far
calleclian, the Department must -add 1.0 the amaunt .of the check .or draft a service fee .of Fifte'en Dollars
($15.00) .or Five Percent (5%) .of the face amaunt .of the check .or draft, whichever is greater.
(19) VENDOR PAYMENTS.
Pursuant to Sectlan 215.422, Fia. Stat.. the Department shall Issue payments to vendars
wilhjn 40 days after receipt .of an acceptable invaice and receipt, inspectian, and acceptance .of gaads
and/ar services provided In accordance with the terms and candltlons .of the Agreement Failure ta issue
13
the warrant within 40 days shall result in the Department paying interest at a rate as established pursuant
to Section 55.03(1) Fla. Stat. The interest penalty shall be paid within 15 days after issuing the-warrant.
Vendors experiencing pro Diems obtaining timely payment(s) from a stale agency may
receive assistance by contacting the Vendor Ombudsman at (850) 488-2924 or by calling the Stale
Comptroller's Hotline at 1-800-848-3792.
(20) STANDARD CONDITIONS
(a) The validity of this Agreement is subject to the truth and accuracy of all the
information, representations, and materials submitted or provided by the Recipient in this Agreement, in
any subsequent submission or respon~e to Department request, or in any submission or response 10 fulfill
the requirements of this Agreement, and such information, representations, and materials are
incorporated by reference. The lack of accuracy thereof or any material changes shall, at the option of
the Department and with thirty (30) days written notice to the Recipient, cause the termination of this.
Agreement and the release of the Department from all its obligations to the Recipient.
(b) This Agreement.shall be construed under the laws of the State of Florida, and venue
for any actions arising out of this Agreement shall lie in Leon County. If any provision hereof Is in conflict
with any applicable statute or rule, or is otherwise unenforceable, then such provision shall be deemed
null and void to the extent of such conflict, and shall be dee":,ed severable, but shall not Invalidate any
other provision of this Agreement.
(c) Any power of approval or disapproval granted to the Department under the terms of
this Agreement shall survive the terms and life of this Agreement as a whole.
(d) The Agreement may be executed In any number of counterparts, anyone of which
may be taken as an original.
, (e) The Recipient ~grees to comply with the Americafls With Disabilities Act (Public
Law 101-336, 42 U.S.C. Section 12101 et sea.), If applicable, which prohibits discrimination by public and
private entities on the basis of disability In the areas of employment, public accommodations,
transportation, Stale and local government services, and In telecommunications.
14
(I) A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime or on the discriminatory vendor list may not submit a bid on a contract
to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity
for the construction or repair of a public building or pUblic work, may not submit bids on leases of real
property to a public entily, may not be awarded or perform work as a contractor, supplier, subcontractor,
or consultant under a contract with a public entity, and may not transact business with any public entity in
excess of Category Two for a period of 36 months from the date of being placed on the convicted vendor
list or on the discriminatory vendor list. .
(g) An entity or affiliate who has been placed on the discriminatory vendor list may
not submit a bid on a contract to provide goods or services to a pUblic entity, may not submit a bid on a
contract with a public entity for the construction or repair of a public building or publio work, may not
submit bids on leases of real property to a public entity, may 00\ award or perform work as a contractor,
., I
supplier, subcontractor, or consultant under contract with any public entity, and may not transact business
with any pUblic entity.
(h) With respect to any Recipient which is not a local government or state agency, and
which receives funds under this Agreement from the federal government, by signing this Agreement, the
Recipient certifies, to the best of its knowledge and belief, that It and its principals;
1. are not presently debarred, suspended, proposed for debarment, declared
Ineligible, or voluntarily excluded from covered transactions by a federal department or agency; .
2. have not, within a five-year period preceding this proposal been convicted of
or had a civil jUdgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtllin, or performing a public (federal, state or local) transaction or contract
under public transaction; violation of federal or state antitrust statutes or commission of embezzlement
. ,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen
property;
15
3. are not presently indicted or otherwise cnmlnally or civilly charged by a
governmental entity (federal, state or local) with commission of any offenses enumerated in paragraph
20{h)2. of this certification; and
4. have not within a five-year penod preceding this Agreement had one or more
public transactions (federal, state or local) terminated for cause or default.
Where the Recipient is unable to certify to any of the statements in this certification, such
Recipient shall attach an explanation to this Agreement.
In addition, the Recipient shall submit to the Oepartment (by email or by facsimile transmission)
the completed "Certification Regarding Qebarmen~ Suspension, Ineligibility And Voluntary Exclusion"
(Attachment H) for each prospective subcontractor which Recipient intends to fund under this Agreement.
Such form must be received by the Oepartment prior to the Recipient entering Into a contract with any
prospective subcontractor.
(i) The State of Florida's performance and obligation to pay under this Agreement Is
contingent upon an a.nnual appropriation by the Legislature, and subject to any modification in
accordance with Chapter 216, Fla. Stat. or the Florida Constitution.
OJ All bills for fees or other compensation for services or expenses shall be submitted in
detail sufficient for a proper preaudit and postaudlt thereof.
(k) If otherwise allowed under this Agreement, all bills for any travel expenses shall be
submitted in accordance with Section 112.061, Fla. Stat.
(I) The Department of Community Affairs reserves the right to unilaterally cancel this
Agreement for refusal by the Recipient to allow public access to all documents, papers, letters or
other matenal subject to.the provisions of Chapter 119, Fla. Stat., and made or received by the
Recipient in conjunction with this Agreement.
(m) If the Recipient Is allowed to temporarily invest any advances of funds under th,is
Agreement, any interest income shall either be returned to the Department br be applied against the
Department's obligation to pay the contract amount.
16
(n) The State of Florida will not intentionally award publicly-funded contracts to any
contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment
provlsi~ns contained In 8 V.S.C. Section 1324a(e) [Section 274A{e) of the Immigration and Nationality Act
("INA")J. The Department shall consider the employment by any contractor of unauthorized aliens a
violation of Section 274A{e) of the INA. Such violation by the Recipient iJf the employment provisions
contained in Section 274A{e) of the INA shall be grounds for unilateral cancellation of tIlis Agreement by
the Department.
(21) LOBBYING PROHIBITION
(a) No funds or other resources received from the Department in con nection with thi~
Agreement may be used directly or indirectly to influence legislation or any other officIal action by
the Florida Legislature or any state agency.
(b) The Recipient certifies, by its signature to this Agreemen!, that 10 the best of his or
her knowledge and beliet
1. No Federal appropriated funds have been paid or will be paid, by or on behalf
of the undersigned, to any person for influenCing or attempting to Influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering Into of any cooperative agreement, and the extension,
continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative
agreemenl
2. If any funds other than Federal appropriated funds have been paid or will be
paid to any petson for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall ,
complete and Submit Standard Form-LLL, "Disclosure Form to Report Lobbying," In accordance with its
instructions.
17
3. The undersigned shall require that the language of this certification be
included in the award documents for all sub awards at all tiers (including subcontracts, subgrants, and
contracts under grants, Joans, and cooperative agreements) and that all subrecipienls shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this. transaclion was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by Section 1352, Tille 31, lJ.S. Code. Any person who
fails to file the required certification shall be subject to a civil penally 01 not less than $10,000 and not
more than $100,000 for each such tailure..
(22) COPYRIGHT. PATENT AND TRADEMARK
ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE
PERFORMANCE OF THIS AGR~EMENT ARE HEREBY RESERV!=D TO THE STATE OF FLORIDA.
ANY AND ALL COPYRIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE
OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY THE RECIPIENT TO THE STATE OF
FLORIDA.
(a) If the Recipient brings.to the performance of this Agreement a pre-exisllng patent or
copyright, the Recipient shall retain all rights and entitlements to that pre-existing patent or copyright
unless the Agreement provides otherwise.
(b) If any discovery or Invention arlses?r is developed in the course of or as a result of
work or services performed under this Agreement. or In any way connected herewith, the Recipient shall
refer the discovery or Invention to the Department for a determination whether patent protection will be
sought In the name of the State of Florida. Any and all patent rights accruing under or in connection with
the performance of this Agreement are hereby reserved to the State of Florida. In the event that any
books, manuals, films. or other copyrightable material are produced, the Recipient shall notify the ,
Department. Any and all copyrights accruing under or In connection with the' performance under this
Agreement are hereby transferred by the Recipient to the State of Florida.
18
:
(c) Within thirty (30) days of execution of this Agreement, the Recipient shall disclose all
intellectual properties relevant to the performance of this Agreement which he or she knows or should
know could give rise to a patent or copyright. The Recipient shall retain all rights and entitlements to any
pre-existing intellectual property which is so disclosed. Failure to disclose will indicate that no such
I
property exists. The Department shall then, under Paragraph (b), have the right to all patents and
copyrights which accrue during performance of the Agreement.
(23) LEGAL AUTHORIZATION.
The Recipient certifies with respect to this Agreement that it possesses the legal authority
to receive the funds to be provided under this Agreement and that, if applicable, its governing body ha~
authorized, by resolution or otherwise, the execution and acceptance of this Agreement with all covenants
and assurances contained herein. The Recipient also certifies that the undersigned possesses the
authority to legally execute a~d bind Recipient to the terms of this Agreement.
(24) ASSURANCES.
The Recipient shall comply with any Statement of Assurances incorporated as
Attachment F.
FID#
59-6000375
STATE OF FLOZ:t DEPARTMENT OF COMMUNITY AFFAIRS
BY: ^~~
'- '-' '-""'" '-J
Name and Tille:'.
Mana e ent
Date:
19
A TrEST:
t~
APPROVED AS TO FORM AND
CORRECTNESS:
APPROVED AS TO INSURANCE
REQUIREMENTS;
~~-~
Danla F. Carrillo
Administrator
Risk Management
19(a)
EXHIBIT -1
FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
NOTE:: If the resources awarded to the recipient represent more than one Federal program, provide the
same information shown below for each Federal program and show total Federal resources awerded.
Federal Program Department of Homeland Security, Office ot Domestic Preparedness
CFDA # 97.067
$15,828,322
NOTEE: /fthe resources awerded to the reGipient represent more than one Federal program, list appliaable
complianGe requirements for eaGh Federal program In the same manner as shown below.
Federal Program:
List applicabla compl/anGe requirements as follows: NlA
1. Re!=iplent is. to perform eligible activities as Identified In the Office for Domestic Preparedness
Fiscal Year 2005 Urban. Area Security Initletive (UASI) Grant Program, consistent with the
Department of Homeland Security State Strategy and the Urban Area Strategy.
2. RecIpient is subjeGt to all administrative and financial requirements or will be In violatfon with the
terms ofthe agreement.
NOTE: Instead of listfng the specific compliance requirements as shown above, the State awarding
agency mey elect to use language that requires the recipient to comply wIth the requirements of
applicable provisions of speciffc laws, rules, regulations, etc. For exemple, for Federal Program 1, the
lenguage may state that the recipient must comply with a specific law(s), rule(s), or regulatlon(s) that
pertains to how the awarded resources must be used or how 9/igibility determinelions ere to be made.
The Sfate awarding agency, if prectica/, may want to ettach a Gap y of the specific law, rule, or regulation
referred to.
NOTE: Section :400(d) of OMS Circular A-133, as revised, and Section 215.97(5)(13), Florida Statutes,
require that the Information about Federal Programs and State Projects Included In Exhibit 1 be provided
to the recipient
20
c. ~ ~t'lM..t-
\I A. .,
Budget Detail Worksheet #048 - Eligible Activities
"" U tt
0) Quanti!
-", E
- 2 I'll
'" " Allowable Planning Costs y Umt Cost Total Cost
UI1.~ :::
Public Education/Outreach
, Broad-based community education, information ,& awareness
290 program 10 compllmenl olher established Area.wide programs 1 $95,748 $95,748
Establish, enhance, or evaluate Citizen Corps.related volunteer oroor.~s
353 CERT - continuallon of Miami Program for two years 1 $175,000 $175,000
445 Medical Reserve Carps 1 $124,826 $124,826
Hiring of full or part.time staff or contr;octorslconsultants to assist with plannina activities
Emergency Management qoordinator- to coordinate UASI Core
City Inlegral;"n and EOC Ops, 2 year. @ 70Klyear + 37% $144,00(
360 benenl cosl: at $aOOOlmonlh; prorate f0118 months 1 $144,000
Inelude. continued ROSTF Support 10 work 9roups, planning 10
support urban area strategy Implementation I comprehensive'
emergel)cy m_"ISement planning, assessments, and support
to regional JurJsdlcUons with wolksnops and lemplates for $1,271,000
300 varlous ptans. 1 $1.271.000
422 COOP P eot residual 1 $16.22~ $16.224
'It u 'tt
" '"
-" E Allowable Organ,,,atlonal ActiVities (limited to Quan!,!
'" e '" (lJ 25% of the total UASI award) Un.t Cost Total Cost
UI1.~ ~ Y
<OJ
Hiring or centractorslconsultants fer participation in InformationnnteJligence analysis and sharing
rou s or Intolli ance fusion center actiVIties
T $ 000
'" 0 ,.
" '"
-0) " Quanl,t
ro e", ~ Allowable Training Costs Unit Cast fotal Cost
UCl._ y
Overtime and backfill funding for emergency preparedness and response perSonnel attending OOp.
sponsored and approved trainlnQ classes. .
I>.j 351 Training I backfill Overtiml to train 1.60Q in NIMS 1,600 $ 189 $270,000
Backfill Overtime lo uain Law Enforcement Officers on School
b.8 350 responH 1 $ 250,000 $250,000
new 424 O\Iertlme and BackfiQ and Training 1 $ 395,04O . $395.0~O
Training: Instruclor overtime and personnel backfih salaries to
365 moot lhe requirements of NIMS training 1 $'1,034,000 $1,034,000
346 Overtlme far Lralning and back-Fill personnel 1 $ '01,250 $101,250
Trainina Workshops and Conferences ,
b.6 3.2 Training ClOsls for HLS CAM 1 $ 54.750 $54,750
md,4 473 Apple/MAC Forensic Training (2) 2 $ 4,000 $8,000
md.4 477 EncaK Intermediate Training (Ineludes Travel) (4) 4 $ 3,000 $12.000
b.6 339 BlOoks. material, for training 1 $ 50,000 $50,000
md.' 480 IntrusiOJ1 Oetection TraJnlng (JI) . $ 3.500 $14,000
$pflciaJi%ed Forensic Netwolk Sniffer Training (Includes Travel)
md.4 48' (5) 5 $ ~3,000 $15,000
md.4 486 Cyber fncldenl Response TraIning (5) 5 $ 3.500 $17 ,500
Budget Detail Worksheet #048 . Eligible Activities
AV eCloipment f<?r !Jnit training (laptops and PowerPoinl
projector.) (25 Un;).)
..~ \.. "X'~;"
'. .
......... .
Mi::lrrli (Jrh~n .ll,..e>~ InU.j=ofohn:. iAne:
$80.000
Budget Detail Worksheet #048 - Eligible Activities
Full or Part.Time Staff or Contractors/Consultants. Full or part-time staff may be hired to ~u!,port training
relaled aclivities.
..
Cost tor speeialited lrainfng 10 enhance current operational
response capabilitiu (ttavel, materials....) to maintaIn LevelA
b.4.1 337 op.ralions 1 $ 40,000 $40,000
b.6 340 Contractor to assist in project etfon 1 $ 50,000 $50,000
ConUnuation ollhe University of Miami Emelllency Response
_ Training progrem classes for hands-on CBRNE response skHI 1 $ 350,000 $350,000
295. develo ment $350
-
'It u '"
'" QIJilnllt
..; -" E
'" ~ " '" Allowable ExerCIse Costs Umt Cost fotal Cost
un.:,:: y
p K)
11111
Full or Part.Tlme Staff Dr CDntractDrs/Consultants. Full or part.time staff may be hired tD SUPPDrt
exercise-related 8elMties.
Conlractor .support fo~ R8glonal eXlreise program, includes
$50K for suppOtllO Slale Exercise Progrem.
-..-
$874,620
:;t g u
~ '2 t ...~
u a. ><: _
Allowable Maintain &~_ustain Equipment
Quantll
y Unit Cost Total Cost
364
MalnJenanCB.and sustainment of OOP approved eqLllpmen\ and
InleroperebUky IlSms
Annual equipment malnlenance afld calIbration llXpenses for
WMD monllors
$
$
60,000
$60,000
330
10,000
$10,000
lnc::ludes sustainment of OOP.funded equipment for first
responder" In lhe Miami Urban Atea to mainlaln equipment,
c::alibt.tlon, ,eplacement of consumables Ind to al'Sure
operational readiness for allleams; Slate Lab equipment to
enhance !he: capabilities of the Mlami.Oade PubJlc Health
Labotalory for CBRNE incidents; and contractor suppo.rt ror
equipment seraclion.
296
$ 430,000
$430,000
-
u U >t
'"
oj e~ E Quanti!
CJ UnIt Cost
ua.>:: "" Eligible Equipment AcquiSition Costs y Total Cost
Personal protective equipment
I b.4.3 346 ISI Viking Sleallh SCBA (Bre.thing Units) (15'unlts) 15 $ 5,478 $ 82,163
j b.5 310 PPE Tyvek BR level C Proleclive Suites (18) 18 $ 80 $ 1,440
1 b.5 311 Portable Global Posillonlng Salellile (GPS) Syslem (3) 3 $ 500 $ .1.500
1 b.5 312 35mm Camera Prolecllve HousIng (6) 6 $ 275 $ . 1.650
1 b.5 315 Label Maker and Supplle$ (3) 3 $ 840 $ 2.520
1 b.5 320 10 x 20 FI Pop Up Enclosed Tenls (command posls) (3) 3 $ 1,000 $ 3,000
1 b.5 321 Oigi1al35mm camera. 8 Megapixel (3 units) 3 $ 1,000 $ 3,000
1 b.5 323 Mini.OV Camcorder (~) 3 $ 1,200 $ 3.600
495 Hardwlle/Softwar. MainlSnancelUpgrades (Recurring Cost) (1)
$ 25,000
$25,000
Budget Detail Worksheet #048 . Eligible Activities
1 b.5 328 SCBA Enca~laled Levol B Tyvo~ BR Suits (18 units) X lWO 2 S 3,240 S 6,480
1 b;5 332 Floxlble Fiberscope with Video Recorder (3) 3 $ 6,100 $ 18,300
1 b.~ 338 SC8AAirPac~ Units (12 unUs) 12 S 4,000 S 48.000
t m.4 372 A~ bag es""pe device; Re'POIl$O ....t, Est. with Ir.,or 7~K 1 S 75,000 S 75,000
1 m.4 377 High VI.ibj!ity Reilocllve Vo.ts;160 @ S2~ 160 S ~ $ 4,000
1 m,4 379 Standanl Shoulder Spill Lealher Palm Glove.: 200 @ $3 200 $ 3 $ 600
new to .
1 '05 352 Esape mask for salf.rescue for GA n/a nla $ 40,000
Explosive device mitigation and remediation equipment
2 md.3 479 LV8 (Largo Vohiclo Bomb) System (2@$61<) 2 S 6,000 S 12,000
2 md.3 482 Fibor Oplic Scopes for MOPO Bomb Squad (2 @ $7,500) 2 $ 7,500 S 15,000
2 md.3 483 Gandor SYOlom (2@ $7500) 2 $ 7.500 $ 15.000
La'lle Vehicle, /'foo~ and Line KlI. for MOPO Bomb Squed (2 @
2- md,3 487 $101<).' . ,." "", . 2 S ,tO,OOo $ 20.000
,
2 , md.3 491 EPIC LOGOS X-R.y System (1) . 1 S 24,000 S
24.000
"
2 md.3 492 Hezardous Material Meter5 2 @ $6K) 2 S 12,000 $ 24,000
2 md.3 4!l:l R.dlologlcal Oeteellon Equipment (2@ $6K) 2 S 12,000 S 24,000
2 md.3 499 Bomb Suits (2@ $20K) 2 $ 20,000 S 40,000
2 md.3 501 Explosives OOlecllon Meters (2@$12,OOO) 2 S 30,000 S 60,000
ind,3 ForkbOl- a 18~e .remote~conlrolled forklift that 15 capable of
2 505 loWing and lifting large vehicles, .,(15se15, and containers (1) 1 S 437,000 $ 437.000
opera lana searc and rescue equIpment
3 m.4 375 L1ght'Tower. pull behlndlse" conlalned power 1 $ 15,000 II 15,000
3. mA 376 Trailer for Front El'ld Loader 1 $ 8.000 $ 8,000
3 md.~ 450 TransportaUnn CartlOolly (2) 2 $ 200 S 400
3 md.4 451 Serial-AT A OriveLock Klt (2) , 2 $ 350 $ 700
3 md.4 452 SMART lor Linux (1) 1 S 700 S 700
3 md.4 453 USB/Firewire. Write BlcdUIt.5 (4) 4 s 200 $ ,800
'.
3 md.4 456, Equipment FDght Cases (5) 5 S 300 $ 1,500
3 md.4 4~7 Firony 800 Wrile blockers (10) \0 S 150 S 1,500
3 md.4 45B High Res Olgll.' Camera (1) 1 $ 1,500 S 1,5QO
3 rnd.4 460 Cell Seizure Kit (2) 2 S 1,000 $ 2,000
3 md,4 461 Slego Suite (1) 1 $ 2,000 $ 2,000
CBRNE
t'
h
Mi::lmi "rh;:>Jn ArF';I Tniri;:t,tiv,o ?nnc:
Budget Detail Worksheet #048 - Eligible Activities
.
3 md.4 462 Prlnlers . (2) miniature (4) 1'11010 (6) 6 $ 350 $ 2.100
3 m,i4 463 Exlernal Oata Slolage (4) 4 $ 600 $ 2,400
3 mdA 464 VoomTec:h Shadow Orive (Slave Conng) (2) 2 $ 1,300 $ 2;600
3 md.4 465 Acc:..s 0010 Ullimata Took Kits (2) 2 $ 1,500 $ 3,000
"
3 mdA 468 Mobil. Laboralorj Vehicle Maintenance (Reoccurring Cosls) (1) 1 $ 3,000 $ 3,000
3 mdA 467 Welstone Network Forensic Sensor (1) 1 $ 3,500 $ 3.500
3 md.4 468 Gargoyle Forensic 1'10 (5) 5 $ 800 $. 4,000
3 md.4 '489 1 Apple MAC GS (Appla/MAC Forensic APplications) 1 $ 6,000 $ 6,000
3 md4 0470 Image MASSier Sora 2 Portable Faren5i~ Kil (2) 2 $ 3,000 $ 6,000
3 mdA 471 FIM Module Trainln9 (2) 2 $ 3.500 $ 7,000
3 md.4 472 Laptop computers :. On~sc.n. admlnistraliv. dati-base, (20 20 $ 360 $ 7,000
Inlernal ~erver Storage Space (for dala analysis) 4 Terabytei
3 md.4 474 (4) . 4 $ 2;000 $ 8,000
.
3 md.4 476 Alrcard. wilh Se",lce. Onsltelnternef capability (4) 4 $ 2,020 $ 8,080
3 md.4 478 Laptop Compuler (Fa' 001. 5nl"ors)"(2) 2 $ 6.000 $ 12.000
Encase Flold 'nlelllgonce ModUle (F1M) Wladdillon.1 Enlerprlse
3 md.4 481 Certificates) (1) 1 $ 18,000 $ 15,000
.
3 mdA 488 Loglcube Portable Forensic Kits (5) 5 $ 4,000 $ 20,QOO
3 mdA 489' RoadMASSter II POr1ablo Forensic L.b (2) 2 $ 10,000 $ 20,000
3 'nid.4 490 Wlrel...lnlrusion Detection System (1) 1 $ 20,000 $ 20,000
3 md.4 498 Response and Identlflcatlan Equipment 1 $ 27,960 $ 27,980
3 mdA 497 Dlgil81lnlelligence Mabile Forer'lsicWorkstatlon {4} 4 $ 8,000 $ 32,000
3 mdA 500 Intrusion Deler;tion Oeviee.s (2) 3 $ 16,667 $ 50,000
3 md.4 503 NelwOlIC Dala Sniffers/Monitors (2) , 3 $ 33,333 $ 100,000
CU5tDmizo Van IBus Mclbil8 Laboratory {Capable of housing (4)
3 md.4 504 mobile examinilion stalions) (1) 2 $ 75.000 $ 150,000
Information tachnology
HazM'l Tier II Oata Response &. Management System to
integrale & provide access to Tier II dala on infrastructure In the
Region; eompllmenls other data source information for CBRNE
4 0.3 294 intelligence and response 1 $ 310.400 $310,401
Cvbers.curi~enhancem.nleQulpm.nl
newlo Improve Network security/encryption and defection on intrusion
5 '05 367 for city network inr/a5!ruelu/e. 1 $ 248,230 $ 248,.230
..,
Budget Detail Worksheet #048 ~ Eligible Activities
It
bl
, ,
f
t
n eropera e commumca Ions equ'F men
Eoe & lnteroperabl. Communications Enhancement. between
EOe and Airport and Port Everglade..
,.
S b.3 348 1 $ 169,000 $ , 69,000
AM Radio enhancement, additional lransmilter.pllase In and
add finaltransmiUer for aaturatlon & for maintain and sustain
6 m.l 357 exlsUng: $JOK 1 $ 30,000 $ 30,000
High volume tredenllaling system with portabilJly and photo
capabiHly; 3 or 4 setups and also pre print some credentials far
6 m,4 363 impromplu Icenes. 1 $ 30,000 $ 30,000
E~MO; EV-2oo0AF Visual Pre.enier wi SWivel Head Camera
12. Opdca' Zoom, Buill-In ~ightlng & Wlrele.. Remote Control; ,
6 m.5 354 Mlr #9430 B7H #ElEII2()OOAF; WWW.bhpholovlde..com 1 $ 1,500 $ 1,500
Blackberry Miami EM and City .continued and expanded io 20
6 m.5 355 more unll. @ $200 20 $ 200 $ 4,000
EOC we.ther system. (Investigate CapricornIPegasus Wealher
S~ste:m- www,columbiaweather.CDm, vehlc:Je mount. stalion
6 m.5 358 mount and portable syslems or any beller soluUon. 1 $ 5,000 $ 5,000
Maintain & Sustain Blackberries @$600/yr lor 100 units lor 2
6 m.5 369 years; w.'ain curren' ($80K); new above '($12K) , 2 $ ~6,OOO $ 92,0.00
EOC security, video surveillance, access card system, cyber
6 m.6 361 Hcurllyl'n(taslructure protectlon 1 $ 150,000 $ 150,000
EOC audIo. video and inlarop-com, video conf, equip
S m.5 362 enhancements 1 $ 260,000 $ 250,000
6 md,l 433 Emergency Salellit~ Communications Telephones (4 unUs) 4 $ 975 $ 3,900
Emeroenc.y Management SlIppart and Efficiency Program (20
6 md.l 43' two-way wireless eommunicatrons devices such as blackbatlles) 20 $ 350 $ 7,000
6. mo.t 509 Accessortes & Parts 1 $ MaD $ 6,360
8 mo.1 510 Shelter Site Generator 1 $ 50,000 $ 50,000
6 mO.1 511 Tea T8ble lhrea channell.R. Sit. Equipment 1 $ 100,000 $ 100,000
Transportable Radio Interconnacl System (10 Channel back.up
6 new 425 radio Sf.slem) 1 $ 77~,576 $ 774,576
Ilewto
6 '05 366 Automalic:Vehicle Localor mappin9 equrpmenl. 1 $ 392,526 $ 392,526
Oelection Eauipment
f\I1ultl Rae CaBbration Kit requlred for equipment sustainment (4
7 b.4.1 308 units} 4 $ 248 $ 992
LUdlom Survey Meters, Model 48-1611 for dfrty bomb/rad scene
7 b.4,1 322 monitoring (4 units) 4 $ 750 $ 3,000
Multi Rae Ga. Monitoring (02,C02,H2S,lEL) PlD Lamp, Pump,
7 b.4.1 331 Da'a La'g (4 unll.) 4 $ 2,839 $ 11,356
,
7 b.4.1 335 APO 2000 Monllor (FID Monilor lorWMD Evenl.) (4 unil.) 4 $ 9,750 $ 39.000
7 b.4.1 343 AF2C Monllor (PiC Monllor lor WMD Evenls) (4 units) 4 $ 17,000 $ 68;000
7 m.' 378 Rain Gear PVC Polyester 3 pieces; 80@ $15 80 $ 15 $ 1.200
]
Miami Urban Area Initiative 200S
Budget Detail Worksheet #048 - Eligible Activities
CBRNE incident reSDonse vehicles ,
JIC TraRer (S55K) 10 provide a public inlormalion command posl
12 i:~ 259 10 compliment incident comrnand and provide public:; infotn1i1tion 1 S 88,000 S88,OOO
Fold-Up Sloel Work Table. BFSWT
12 bA.2 302 1 $ 248 .$248
Chassis Pal1s & Service Manual ~ BFlMAN
12 b.4.2 303 1 S 446 $446
Instanalion I prop or cuslomer supplied Iighl bar. BILB
12 b.4.2 304 1 $ 496 $496
lnsta"ation f prep of cuslomer supplied radio and antenna -
12 bA.2 305 81M 1 S 496 $496
Sel 01 (2) Aluminum Rescue Ramp. . BRR2
12 bA.2 306 2 S 298 $595
Roof Mounted Flemol. Control Spollighl . BRCS ,
12 bA.2 307 1 $ 987 $987
S.ot BoU. for Rear 8enoll Seals (11). B1lBSB
12 b.'.2. . 309 11 $ 122 S1,339
Whelen Edge Light Bar ~nslalled) . BWELB
12 b.4.2. . 313 1 $ 2.247 $2.247
Back Up Cam.,a Slid Monitor. BBU
12 b.4.2. 314 1 $ 2,250 $2.250
. Se' 01 (2) Balli.tic Skip Round Shields - BBSRS2
12 b.4.2. 316 . 2 $ 1.390 $2.779
Intercom System; outsIde to' Inslda - Sf NT
12 bA.2. 317 1 $ 2,800 $2. BOO
Ludlum Sciolillators, Model 44-ga for stand off radiation
12 bA.2. 318 monitoring (4 unll.) 4 $ 700 $2.800
12 bA.2. 319 Custom Paint Job (2 lone) - BP J 1 $ 21990 $2,990
12 b.4.2. 324 Explosive Gas Dell!!cltQn Syttem - e O~G 1 $ 4,962 $4,962
12 b.4.2. 325 Radiation Oet.ectfon Package. BRAD 1 ~ 4,962 $4,962
12 bA.2. 326 Rotating Root Hatch wlGun po~ . BrUR 1 $ 4,975 $4,975
12 b.4.2. 327 Run Flal Tires (sel of 6) - BRF6 6 $ 993 $5,955
12 b.4.2. 336 4 WO, four wheel drive option. B4WD70 1 $ '39.600 $39,600
12 b.4.2. 349 Vehlcl. - Lento B.Il.A.Fl. to 'nclude Kodiak Pkg 1 $ 207,075 $207.075
12 m.' 368 HazMat WMO Decon Trailer Packages 1 S 210.000 $210,000
12 m.4 370 Flonl End Loader Model John Deer JFlB 624H: 1 @ $95,000 1 $ 95,000 $95.011!
erronsm nc ent preven Ion Iqujpment
Contribution tow.llds Data Fusion, lnlelligence and data mining
program to previa. high level data collection Area-wJde);
13 0.6 299 housed allhe Region 7 FOLE offices 1 S 1,200,000 $1,200.000
Continue the support and operaUon of the Terrorism Early
13 301 Warning PJogNlm (Counter TeJJori.sm Unit) 1 $614.429
T
Id
t'
M,,,,,......l ll..h........ 11.._... T....:.d_..:.._ ...."""",...
Budget Detail Worksheet #048 ~ Eligible Activities
; Physic.1 s.curity .nhancem.nt .quipment
14 b.2 329 Garmln GPS (40 unils) 40 $ 200 S8,OOO
14 b,2 333 Sony Digital C.m..... (40 unils) . 40 $ 500 $20,000
Notebook Compulers 'ncl\Jding docking stations. OVD butnets
14 b.2 347 and Cas.. (40 unlls) 40 $ 2,900 $116,000
Secure perimeter of Training Center (hard 'ence with electric
14 m.2 371 gate! card controlled) 1 $ 15,000 $ 75.000
14 m.2 373' Video $urvelll8lnu .system exterior/interior 1 $ 30,000 $ 30,000
14 m.2 314 Install Key/Card entry $ec:urity !System at Tra,inlng Center 1 $ 21,950 $ 21,950
14 m.2 426 .00 Not Ente'" signs 3O"X30.: 20 @ $88 20 $ 88 $ 1,760
14 m.2 421 Tr.ffic cones: 200 @ $18 200 $ 18 $ 3,600
'4 m.2 428 "Stop. signs 3O"x30": 50 @ $88 50 $ 88 $ 4,400
14 m,2 429 Concrele oign bases: 70 @ $125 70 $ 125 $ 8,750
U m,2 430 Install new Emergency Generators 1 $ 50,000 S 50,000
md.5 Seaport: wireless hand hetd devices to provide for chec:Jdng of 15,000
\4 436 security Ids anywh.re on th. POIt 24/7 (1) t $ $ 15,000
Seaport undercarriage mirlo~ fOl inspec:tlng ears and IfuCk$
14 md.5 454 (12) 12 S 95 S 1,140
14 me.5 455 Seaport: Metal d~t.etor hand wands (12) 12 $ 115 $ 1,380
Seaport: ProtectiVe gloves rated to prQtecf i1ga,insl hazardous
H md.5 <59 malerial. (100) 100 $ 15 $ 1,500
,
14 md.5 475 Se:aport: Traffic cones (50) 50 $ 160 $ 8,000
14 md.5 485 5. aport Barricade. (38) 38 S 450 $ 17,100
Seaport: GEM carts. $ufficlentJy small and maneuverable" to
move securlly officers quickly along the slringpiace wharf"area
14 md.5 494 (3) 3 $ 8,000 $ 24,000
md.5 Seaport;- wfr,leS$ hl1lr\d held devices to prOVide for checking of $37,500
seourity Ids anywher. on (h. Port 2417 (15)
14 498 15 S 2,500
Seaport: MobUe devices with Imbedded wifeless mechanism for
U$e in vehldes or In buildings to allow for national back9round
14 Ind.S 502 chocks (20) 20 S 4,500 $90,OQl
Mosq. Cantrol: Barrier security gj\lte~ timper resistam.e
faslenats. maximum corrosion resistant; 1/2 hydraolie powered
automatio motor. Card reader In metal housing wilh Intercom for
14 md.6 gate operation 1 $ 45,500 $45,500
Mosq. Copteol: Survelllance eofor camera with tramimitler on
board to De Installed out$lde the building and proper1y entrance: .
waler resrstantl surrounding lens (or darkness, range of 1,000
14 md.6 506 metef$; inc.lude receiver 1 S 7,500 $7,50(
Mosq. CGntrol: Wireless security system (O( hangar and main
building: buill in <:oolrol panel, keypad, graphic LCD display;
siren alarm; back-up ballery tor a minimum o( 4 hours: message
14 md.6 507 to privale phones 1 $ 13,000 $13,000
Budget Detail Worksheet #048 - .Eligible Activities
Mosq. Control: Security perimeter fence: 2,100 ft. iron material
spear tipped pale 'ence: maximum corrosion l'esistant; pointed
14 mil.6 508 rail security spikes between pillles tcJ prevent climbing $ 27,300 $27,300
Winson Wate, Pl.llt: InslallaUon of sensors/delecfors
14 md.7 432 Ihroughoullhe (acillly 1 $ 3.000 $3,000
14 md:7 435 Winson Waler Plant: In5\allalion of six (6) secunly cameras 6 $ 2,000 $12,000
Norwood Water Plant: purchas.ng of laboratory analytiCil
14 md.7 436 equipment for waler toxicity.testlng $ 30,000 $30,000
Winson Waler Plant: Well area protection: FencJng at S remote
14 mo.7 442 IOcaUOM for well prolection wi remole sensing equipment 6 $ 14,167 $85,000
Norwood Water Plant: In.stall:;rlion of remote water quality
equipment ror instantaneous monflorlng of pH. chlorine residual,
14 md.7. 447 and conducllvlly ..lIhin the waler distribution syslem $ 200,000 $200.000
Winson WIler Plant ProlecUve covecings for the
14 mo.? 448 accelator/flllers/Aerator $ 200,000 $200,000
new to Survei1l~nce. prolecllon, ;nd monitoring systems for elUieal
14 '05 369 tacllllies (fire slations and WMO equfpment stDrage faC:iUty) 1 $ 112.000 $112.000
14 b.6 341 Video.Equipmerlt for pfojacl $50,000
CBRNE 10 istical sup ort e ul ment
Thermal Image & ColQr Camen with Aal Screen Color Monitor
16 b.4.2 334 aT! .$ 28,500 $28.$00
16 mA 380 alack Lal.. Over beots: 200 @ $3 200 $ 3 $600
16 m.8 423 Skywa~ch Obseorviltion Platform 1 $ 98,000 $98,000
16 md.1 437 Telephone Equipment $ 19,600 $19,600
16 md.l 439 Satellite Equipment $ 50,000 $50,000
16 mO.1 440 Audio-visual Equipml!lnt $ 72,000 $72.000
16 md.l 441 Radios $ 15,000 $75,000
16 md.l 443 Dala Equipment $ 69,000 $69.000
16 md.1 444 FurnlttJre. cablnelry $ 119,300 $119,300
16 md.1 446 Misc. (generators, UPS, antennas, wiring, parts and supplies $ 196,400 $196,400
'.' ;11
-." ;1.
""
'"
3::
.. U
'"
.- e-
m
U 0..
"
E Quantit
:';! Eligible Management and Administration Costs y Unit Cost Total Cost
Hirin of fuJl-tlme or part-time staff or contractors/consultants
Provide overall management of the Miami UASI grant, project
planning ana monitoring, Area-wide management &
administrative items, and City of MIami Indirecl Cost peree:nt
293 applied 10 ichmtlfred fulf-lime employee salaries 1 $ 192.300
$192,300
Budget Detail Worksheet #048 - Eligible Activities
Total Miami Area UASI Grant 2005
M....,......" r ....""-...... "....._ Y_:..,_...,... ..............
$15,828,322
B. Scope of Work
Fundirlg is provided to petfonn eligible activities as Idenfified in the OffICe for OomesUc Preparedness FIs.:a1 Year 2005 Urban Area
Security Initiative (lIASI) Grant Program. con.l.lent with the Oepartment of Homeland Security State SltalOllY and theUrt>an Area
Stratiay. ElIgible activities are oUUined In the Scope of Work for each category below:
I. Categories and Eligitlle Activities
048. Urban Area Security Initiative
FY2005 lIASI allowable costs are divided inlolhe foilowlng categorle.: planning, organization, equipment, training
and e.x.rc:ises. In addition, management and administration costs are also anow.ble, as are certain operational
costs. Each category's allowable cosls have been listed In more detail in the -BUdget 08taU Worksbeer abave.
A. Planning
Developing and Implementing homel8nd security support programs and adopting DHS national
initlallves including but nolllmUed to the following:
. eosts a..oclated with implementing and adopting HSPO-S inltiallv..
. Costs as.ocliled with implementing and adopllng NIMS
, Costs ..soclated wllh modifying e>dstlng incident management and EOP. 10 ensure proper alignmenl with lhe
NRP coordinaUng sbuctures, process.., and
. ESlabJishing or lnhancing mutual aid agreements
. Developing communications and Interoperability protocols and solutions
. Conducting focal, regional, and trIbal program Implementation meetings
. Oeveloping or updating resource inventory assets In accordance to typed' resource definitions issued by the
NIC .
. Designing state and local geospaUal dala systems ,
. Ceveloping refaled critical inrrestructure tertOrism prevention activitfes including;
o PlannIng tb enhance security during heIghtened alerts. during terrorist incidents, anclfor durIng
mlligation and llcovery .
o PubUc inrormaUonJeducalktn: printed and electronic materials, pubffc service announcemenls,
semJnars/lown hall meetings, web poslings coordinated through local Citizen Corps Councils
o Chlzen Corps activrUes in communities surrounding critical infrastructule sites, including
Neighborhood W,;lch, VIPS. and other opporluniUes for citizen participation
o Evaluating CIP secullty equipment and/or personnel requirements to protect Ind seCUre sites
o CIP oost assessment., including (esources (financial. pel'$onnel, etc.) required for sec;urf!y
enhancements/deploymenls.
Developing and enhancing planli and prOtocol$" Including but not limiled to:
. Developing Dr enhancing EOPs and operating Pl'Ocsdure.s
. Developing terrorism preventlon/deferrence plans
.. Developtng plans, procedures, and requirements tor the management 'of Inlraslructure and resources related
10 HSGP and imprementatfDJi of State Or Urban Area Homeland SecU;lly Stralegies .
. Oev.loplng or enhancing border security plans
. Oeveloping or enhancin.g cyber security pJans
. DevelDping or Bnhancmg cyber rIsk mItigation plans
. Developing or enh.ncing agrtcullureJrood security riak mitigation, response, and recovery plans
, Developing pUblic/private sector partnership emergency respon:se, assessment, and-resource shating plans
. Developing Dr updating Jocalor reglonaJ communications plans.
. Developing pllns to support and assist special needs Jurisdictions. such as port authorlUe.s and rail and mas,.
transit agencies
. Developing or enh!lnclng conUnul1y or operallons and continuity orgovemmenl plans.
. DevelopIng or enhancing e:dsting calastrophlc Incldent response and recovery plans 10 include and integrate
rederal Bssets proVided under the NRP.
Developing or conducting assessments, 'nc:luding bul not Irmited to:
. Conducling point vurnerablUty assessments at critical infrastructure .site$/J(ey asset$ and develop
letnediation/seculily p'ans
. Conducling cybe! risk and vulnerability asseiSsments
. Conducting Bssessments and exercises of existing C8t~$!rophic Incident response and recovery'P';n$ and
capabiUtles to Identify eritreal gap.! that cannol be met by existing tocaf and .slate resources
. Adlvilles which directly support the identification of specific catastrophic incident poorlly response and
recovefY projected needs
. Activities which directly support the Idenlillcallon and advance preparation of pre..c:leslgnaled lemporary
hOlJsing sifes; for eXlmple;
o Conducting aSHssments and studies 10 iden!ify quala'led candidate sites
o Obtaining accurate stte surveys and e)(lsting utility information
26
o CoordinaUng zontng requirements and necelsary permits and/or waivers
o Coordinating envlranmentallmpact requlremenls rel.ted to . :selected sIte
o CoO<<Jinallng histortc preserva'ion requirements (eta.tad to ~ selected slle.
Other efigible planning activ~ies are listed In the "Budget Delail Wotksheer above.
B. Operational Activities
No more th.n 2"~ of ,he gross amount of the UASI award may be used foroperatlonal expenses and overtime
costs for lI1e operational aclivllles noted below. These funds may be u.ed for the fonowlng three (3) operation.1
activities:
1. 51.1.. and Iooal jurisdictions may use up to 2m of FY05 UASI funds to support.elect operational
overtime costs uscl/:lated with inaeased security measures at critical infrastructure sites in UASJ
jurlsdlclions during periods of heightened alert.
"" Of this ","ounl up to 10" of FY05 UASI funds may be USed to support operaU..al
overtime costs Incurred at COde Yellow 0I'0ra"9. that Ire associated with increased
security rtlIuures at e/iUcalinfras~ructure aites in VASI jurisdictions.
4. The remillning 15" of FV05 UASI runds may be used to support operational overtime
eo$ts incurred only 8t Code Orange that are BSSClciited with increaSed security measures
at critical infrastructure sites in UASI ]urisdicNons.
Grant.es and sub-graf'tees may use UASJ funds felr sel.ct operaUonal expenses ..oelated with
increased securily measures at criticallnfrl$lructure sifes, fnamed during tv'ne periods of OHS-
declared Code Orange orVellow. Fund. may only be used In the following authorlzlKl cllegorles:
~ Blokfilland overtime e""en.e, for staffing stote Dr local eocs
-- Hiring at conlracted security for critkallnfrastructure sites
<1. Publlo safety overtime
(4. National Guard deployments to protect crrUcaillnrrastrl.ldure sltes,lncluding all reSDurces
that are part of the .loodard Nlnonal C:;uard deployment package (consumable costs, such
as fuel expenses. 8fl!!1 nolallo-wed except as part of the standard NaUonal Guard
deployment package)
v'L Increased border security acllvaies in coordination with CSP.
2. Overtime costs are also allowable for personnel to partfclpate In Information, Investigative. 8pd
lnlelligonoe sharing ac1iv1t1e. specifically ralaled to homeland ,ecurity. This inolud.s acllvlties such a,
anU.terrorism task forces, JTrF. Area
Maritime Security Committees (as required by the Ma,lIlme Transportallon Security Act of 2D02), and
TEW groups.
3. Hiring of c:onlraclorslc:onsultants 1.or participatIon in lnformanonnnlel~geflce sharing groups or lntelltgence
fusiDn centers.
4. CtiUcal tnfrastructure Sttes
l.ocal governments should g.nerally consider criUgl infrastructure to Indude any system or ISset that if
aUacked would restJlt In catastrophIc loss dUfe and/or catastrophic economic loss. In addition, protection
for the follOWing spaclfic types of facllllles .should also be considered:
-4t .Protective securtly enhancements for large publlcgaCherlngslareas, such as New Year's Eve
celeb,alions, aportlng events end olJldoor concerts
~ Public watet sys~ema serving large popuJallon centers
;j; 'PrimaJ)' dala sto,ag. and p'o....Slng fac:lllUes, major 'lock exchanges and majo, banl<lng _Iers
,a. Chemical facilities located in close proximity to large populallon centers
4< M.Jo, powe, genoraUon focllllles th.t exoeed 2000MW and W succ.ssfully atlacked would di'ru~tthe
regional electric grid
... HydroeleClric r.cilili.s and dams lI1el produo. powe, In exeoss of 2000MW 0' could result in
catast,ophlc 10" of IWe If breached
..:t. Nuclear Power plants
... eleclrlc SUbstation, 500KV or larger, and substations 345KV 0' large' Ihat are part of a criUcal
system supporting populations In excess of one million people
.,Q. Rail and highway bridges over major waterways that, (f destroyed, would cause catastrophic
economic loss '
4.- Major highway tunnal$ under waterways Ihat If attacked would cause catastrophIc loss of nfe or
calastro~hio economic impact '
"" Ml!IJor natural glslrsnsmission pipelines in excess 0(3000 bcfthroughput
4 Nalural gas and liquid natural gas (LNG) storage faollilles
-4;. Major pelroleum handling facUitles such as pipelines. ports, refineries and terminals
-4. Major mass 'ransit subway systems and the supporting ventilation systems
.,j. Telecommunications, internet, and cyber faamUes
27
5. ApI'roval Process:
In order for grantees to dlawdown funds (or operational activities, the grantee must provide the
Division with:
4. The critical infrastructure site requiring additional security;
lII. If an event will be laking pla~. the JlUe of the e.enl and Ihe time periOd of the ovent;
OJ, A detailed budget and a total dollar amounl..soclaled wllh Ih. additiona' security;
Emiilll the above information 10 lhe contract manager Ii$ted in this contract for review and approval.
Note: Written approval must be provided by the State prior to the use of any FY 2005
UASI funds for operational activities.
C. Equipment Aoqulsltlon
A'"J equlpm.nt purchased. under this contract. must be In aocorelance with the Authorized EqUipment Ust
(AEL). 'oealed al httD:J/WWW1.rkb.mlolomJ.el M!OOS.cfm.
O. TraIning
Allowable tralnlng-relat.d costs inolude: 1) establishm.nt of CBRNE terrorism and cyber ..ourity training
programs within e.lsllng'lralnlng acad.ml.... universities or junior colleg..; and 2) Dvertlm. and backftU CQsts
assoclal.d with aU.ndance al OOP..ponSQr.d and OOP approv.d CBRNE and cyber socurily training COUrses.
The target audIence for Ir81nln9 course. include emergency preparedness. pl1!lvenHon and response personnel.
emergency managers and public/elected officials within the folfowrng diSciplines: fire service, law enforcement,
emergency management, emergency medical services, hazardous materials. public warles. pubRc health, heallh
eare. public .safety communIcations, governmental admlnIslraCive, cyber seclJrily, and private security providers.
In order to deliver thNI couran, slate and local instructors must be certified to daJiver the COUI'II by
,uccessrully compl.lIno OOP'lrlIln-the.lrainer course dellv.ry. O.hilled de,cripllon, of DOP COurs.. are
. included In Ih. DDP CBRNE TraIning Cou,.. ColeJog al ht/P:/Iwww.oIP.USdOi'9DVIOdpldOCSlccu~calaIQg.Pdf.
E. Ex.rei...
E..rels.s COnduct.d wilh DOP support (granl lunds Qr dlreclsUPpQrt) must be managed and execuled In
accordance with the Homeland S.curllf E.ercisa and Evaluaflon prcgram (HSEI:P). HSEEP VQlume, 1_1/1
contain gUidance Rnd recommendalians (or desIgnIng, developing, conductIng, and evaluating exercises.
HSI:I:P Volume, I-III can b. rQund at OOP', web.it. at hUp:llwww.ojp.Usdoj.gov/OdP/_rcioe..htm. VOlume IV.
which contains sample exercise m.tltials al1d documlllnts, can be round on OOP's Secure Portal al
httPS:l/cdp.esportal..com Qr hItP:/Iwww.nl..gDV.
Exercisl Scenarios. The scenarios used In UASI.(unded exercises must be terrorism-related and based on fhe
Slale or Urban Area Homeland Security Stralegy.and pJan&. Acceptable scenarios for exercises Include:
chemical, biologIcal, fldiologiCIII~ nuclear. explosive, cyber and agrk:ultural. Grantees Ihat need further
clarification on scenarios shourd consuft with their State Exercise Manager (or assistance Ind/or' approvliIl.
Fift..n Hll-hazarda Nalionaf PlannIng Scenarios, IncludFng 12 terrorism scenarios, have been developed, and
wiIJ be mlde availlbte ror use In naUonal, fecleral. state, and loca' homeland security preparedness actMties
(See HSPD.8: NoUenal Preporodne"" on pege 49). Cillzen partldpatlon In ...rcl...,s .ncouraged to Include
backflUlng nDn-proressional llIsk. rQr r",,1 responders deployed Qn ..ercls., adminlslratlve aod IQglslical
as.lslance with exercise impl.m.ntallon. and proViding simulated victim.. ptess. and member. Qf Ihe public.
Citizen partlolpallon In ex.rci... .hould be coordinated with local Citizen Corps Council(s). If a stata or ulban
area will be hosllng an upcoming special event (e.g" Superb owl. ~8 Summit, ele.). Or they anllcipate that they
will apply to be a venue for a Mur.Top Officials (TOPOFF) .xercise.they should plsn to U.e SHSPQrllASI
funding to rund 'ralnlng and exercise aolivlU.. In properallQn fQr that .vent.
Alllabtetop exercls.. (TTXs), drifts. funcllonal ...rcise. (FEs). and ruu..cole ..ercis.. (FSEs) will b. evaluat.d
and perfQrmanoe ba~ed. An Aller Acllon R.port (AAR) and Improvemenl Plan will be pr,pared and submitted 10
Ihe Slate ronowing o..ry TTX, drill, It, and FSE. AAR/lPa mu.t be provld.d IQ the Slele wilhln 30 da~
following cQmpletlon of each e..rcl.. (..e HSI:EP Volume IJ, Appandix A). A 10001 jUr/:s<llcUolf fhat
conducts an exercise us;ng VASt funds must foJ/ow the HSEEP doctrine and Proto.col COfltBl/ted in
Volume II.
F. Management and Administration.. no mote than 2.5% o( each liiub.reclplent's total award may be expended
on Manag.ment and AdmlnlstratiQn costs by the sub-reclpi.nls
Hiring offull.Ume or part-Urn. statt or contractors/consultants:
,~ TQ ..slot wilh Ih. manooemenl 01 the FY200S UASi
~1. To assisl wIth desIgn, requirements and the implementation of the FY2005 UASI
.,z-. To assist with the Implementation and administration of the Urban Area Homer.nd Security Strategy, as it
mey relate tQ 111. FY2005 UASI
Hiring of rull.time or part~t'rn. staff or' contractorsfcon:!l1...rtants and eJCpenses related to:
28
.... Meeting compliance reportfng(datil eolleclion requrrements, including data calls
Oevelopment of operating plans for infonnatlon collection and processing necessary to respond to
DHS/ODP data calls
Overtime and backfill co.ts - Payment of overtime expen.e. will be lor work p.rfo"""d by aWald (SPA) or
.ub-award .mploye.. 111 OXcess of !he est.blished work week (u.uany 40 hour.) related to the M&A activiti..
for the d.velopment.nd Implementallon of the program. under HSGP. These co.ts are allowed only 10 the
exlent the payment for .uc/1 .""'lee. IS in .ecordanee with the palci.. of the .Iale or local unit(.) of
government and has the approval of the stale Dr the awarding agency, whichever ts applicable. In no ease Is
dual compensation allowable. That Is, an employee 0' a unit 0' g01/ernrnent may not receive compensation from
th.lr unit or agency 0' government AND kern an award for a single period olllme (e.g., 1:00 pm to S:OO pm),
BV4n though such work may l::IeneM both actlvilfes. Fringe benefits: an overtime hours are limited to Federal
In.urance Conlrlbutlon. Act (FlCA), Wor1<ers' Compen.ation and Unemploymenl Compensation.
Travel expenses
M..llng.,..lat.d expens.. (For a comPlete 11.1 of allowabl. m..tln!l'relat.d expenses, pt.ase revl.w the OJP
FinancIal Guide at hfto:fM'N'w.oiD usdof.ao\lIFlnGuldel.
Acquisition of authorized olfJce equJpment, Including;
. Personal computers
4. Laptop comput.rs
.. Prtnl.rs
'* LCD proJ.ctor., .nd
..t: Olher equipment or software which may be required to support the implementation af the homeland
security .Iralegy
The following ar:e illJowabl. only within the period of performance of the contract:
r'.b. Recurring feesfcharges associated wilh certain equipment, such as cell phones, faxesl etc.
Leasing lind/or renting of space tor newly hired personnel to administer programs within the FY2()D5 UASI
G. Construction and Renovation
Project construClion and renovation nol exceedlng $1,000,000 Is also slrowabre, as'deemed nacesS81Y by the
Offlce for Dom..Uo Prepar.dn.... under the FY 2005 UASI. Th.sa proS",m funds may b. used for
conslrucUon and renovation projecls only when those projects $peclfically addren.nhanced security at critical
In(ra8~Ute facl1ltles. The (ollowlng actions and Improvements are considered 10 consUtute conslructlan or
renovaUon:
r$ Con$truction and(or renovation to guard facllilies;
lQl Communlc.tions antennas; and,
~ Any olherconslructlon Dr renovaJion efforts Chat chaqge or expand the footprint o( a facility or structure,
Induding,.securlty enhancements to Improve perimeter security. .
Approval Process;
In ord8t for grantee. to drawdawn funds for constlucUon and renovation costs. the grantee musl provide lhe
DivisIon With:
~ A d..o[ipllon of the ....1 or I.cillly, a..et 10caUon, whether Ih. infrastructure I. publicly or privately
owned, and the conslruclion or renovation project:
40 C.rtlOcatlon th.1 a facimy VUlnerability ......sm.nl has been conducted for the facirrly;
~ A description of how the construction or renovation project will addre.ss the k1enlified vulnerabilltY(ies) from
the asstssmen.~
4: A statement on the consequences of nol Implementing Ihe f;Qnstruction or renovallon project; and,
OJ, Compl.ted Nationsl environmenlal Policy Act (NePA) Compliance Checklist.
Note: Written approval must be provided by OOP prior to the use of any FY 2.005 UASI
funds for construction or renovation.
H.
Overtlm. and Backfill Guldanc.
Overtime. Expenses Incurred by those parson"el who, as a result ofOOP.approved activllies, ilre performlng
over and above their nOlmal, scheduled wortc haurs or work week.
Backfill (also called Overtime as B'IckfIlQ. Expenses incurred by those personnel who are working over and
above Iheir normal, scheduJed work hours, or work week, in order to perform the duties of other personnel who
are temporalily assigned to OOP~approved actlvJties outside their cor. responsibilities. The OJP OC does not
dlstinguisb between Overtime and Ovel1fme as Backfill- they are both viewed as overtine regardfe" of
whether the individual has performed mare hours in their normally itssIgned place or duly or If the overtime
~
29
accrued as , result of being re.assigned te a different place of duty. Overtime and backfill do not result in an
increase (If fulf..fime employees (FT
Es).
G. NaUoniilf Preparedness InitiatiVls
Urban Are.. are slrongly encouraged to pay close attonlion to the langu.ge In the.. .odlon. In Older to slay
.bro..t 01 Initi.tives being highlighted by DHS and to comply with .ssoclated program requlremenC..
H. Nallonallncldenl Management System (NIMS)
NIMS provides It consistent natiorrwide approach for federal, state, territorial, tribal, and local govemments to
wor!< effedlvely and efficlenlly togelher to prepare for, prevenl, re.pond la, .nd IOcover from domesUe
lncldenlsj /egardless Qf cause, size or complexity. Slnee FY20051& a critlwal year fat Initial NIMS adoption. the
Recipient should start now by prioritizing FY2005 preparedness ...i.lance (In acccrdance With th. eligibility
and ii1Uowab/e uses af the grant) to facilitate Its ImplementiUon.
1. Minimum FY2005 NIMS Compliance Requirements
-t IncQrponlling NIMS into existing training programs and exercises:
.. En.urlng that reder.1 preparedn... lundlng support. NIMS Impl.mont.tlon (In .ccordance
with the ellglblHty and allowable uses 01 the grants);
.,. Incorporating NIMS Inlo emergency operstiortS plannIng:
~ Promotion of mutual aid agreements: and,
... In.muUonolizlng the u.. 01 the Incident Command Systom (ICS).
2. UASI. should support NIMS Implementol!on by:
Ill! Having relevant plr50nnel complete the NIMS Awarenes.s Course: .
UNationallncldent Management System (NIMS). An Introductlonll IS 700. ThIs
jndependent study course 1s available on-Ilna and will lake between forty..rlVe minutes 10
three hours to complete. The coul'8e is available on the Emergency Management Institute
web page at: htto:/IftBinlnaJema oov/E:MJWeb/ISIls700.35D
.. Formally recogniZlng NIMS and adopting NIMS prlnclplee end policies. The NIC will
provide .ampl. longuage and t"",)>late. to assist In. formally adopting NIMS through
leglslaUve and/or eXBcutlveladmJrllstrative mean$.
'" EstabUsh ,. NIMS bas.Une by determfnfng whJch NIMS reqtdrem.nts .re already
satisfied. The NIC is developing a web-tJ..ed ..II.....ssmenl.ystem, the NIMS
Capability Assessment Support Teal (NIMCAST) to evaluate Ihelr Incident r.sponse and
man.gemant capabllitl... The NIC i. currenUy ploUng Ihe NIMCASTwlth a Dmlted number
of states. Upon completion of the pilol, the NrC wiU provide all potential fulu,. users with
voluntary access to the system. Addltionallnfcmnatfah about Ihe NIMCAST tool wJn be
provided' later this year.
~ Esblblishlng a tim.frame and developtng a strategy fQt full NJMS implementation.
Tranoil systoms are encouraged to .chleve lull NIMS mplem.nloUon during FY 2005. To
the extent that full implementaHon i15 not possIbkt during FY 2005, fe.cleral preparedness
assl.lanee mu.t belovoraged to complete NIMS Irnplemenlollon In FY 2006. By FY 2007,
federal prepared",ss assistaoce will be conditioned upon full campn.ance with N'MS.
i/\ InstitutionaliZIng the use of thelCS. Transll.ystems that are not already using ICS, musl
Instllutlonallze Ihe use 01 ICS (consistent wilh the concepts .nd prlndpla.leught by DHS)
across Ihe enUre response system. .
3. FY 2006 and FY 2007 Requlramonts
In order fer the Division to receive FY200G preparednesli funding, the mln!rnum moos compliance
requirements descrIbed above must be met. Additional informalion about NIMS compliance and
resource; for achieving compliance will be forthcomfng from lhe NIC. The NIC web page,
I1UD:Jlwww.fema.oDv/nims. wUI be updafed regularly with NIMS Information and lmplemenlatiop
guidance.
I. Unauthori~ed expenditures
1. Expenditures ror items such as gensral.us6 software (wo,d proll;essing. spreadSheet, graphlC4, etc.)
2. General-use computers. and related equipment
3. General-use vehicles
4. Licensing fee.
5. Weapons systems and ammunition
30
6. ConstrucUon Or renovation 01 fac:ilitJes that would have been reasonably necessary due to non-
terrorist threats
7. Aclivitle. unr.I.I.d 10 Ih. compl.lion and Impl.menl.Uon of th. UASI
8. Other items not In accordance with the Authorized EqUipment List ot ,ueviously listed as allowable
costs
9. R.ecurring COlts
10. Funding may not b. u.ed 10 supplant ongoing, rouUne public ..fely aetiviles of slate and local
emergency respond.us, iilnd may not be used to hire slaff for oper.oonal activities (If baddill.
II, Reporting Requirements
iiI. Semi"Annual Proarammatlc Reoortlna:
Th. Samt-Annual Programmalic Report i$ due w!lhln 15 d.ys .fter the end oflhe r.porting p.rlods (June 30
and Decomber 31) for lhe life of lhl. conlr.ct. If. r.porlC') r. de1lnqu.n~ tulure financi.1 r'lmburs.m.nt. wID be
withh.ld unlll Ih. R.clpl.nt'. r.porting i. cun.nt.
P r mmall R rtin Sc edul
Re ortln P.rlod
Re orldu.to OEM no later than
JanuI 1 thro h Jun. 3D
Jul 15
Ju 1 Ihro h December 31
Janua 15
Proorammatic Reeoltina: InfoRTliiltlon to Reoolt On
After the end ol.ach '.porting period, for the Ufe of th. conlr.cl, the Division will provide a Bilnnull Slral.gy
and Implementalion Report wotk.h..t to Ih. R.cipi.nl Point of Conlact lisl.d in thl. conlract. This workshe.1
will contain an of Ih.lnform.tlon lh.t Ihe Recipi.nl n.edo 10 report on. Th. Recipl.nll.lo complelelhlo
worksh..tln ~o .ntlrely and emaUlh. finlshed'product 10 Ih. programm.tic conl.clllsted below. Th. firot
worksheet will b. av..ab1. afterlhe July 1 - O.comber 31, 2005 reporting period.
b. Re.irnbUtsement Reaue5ts.
An invoice or purchase order must accompany each request for reimtlursemellt. A request for relmbursemenl
may ~e sent to your contract m;miilger for review and approval at anytme during the conlract period.
c. ClosewDul Proarammatic ReDortina:
The Close-out Report I. duo to the Flortd. Division of Emergency M.nagem.nt no laler than 60 day. aner the
contracl ill- either completed or thu contract has explred.
III Points of Contact
Contractual Polnt of Contact Programmatic Point of Oontact
oranne Smith Farrah Gosford
FCEM. Qrants Administration Unit FCEM
2555 Shumard o.k Blvd. 2555 Shum.rd Oak BlveI.
Tall.h....., Fl3239!l.2100 TO".hO"ee, FL 32399-2100
(850) 413-9966 (850) 413-9974
OJanna smilh;';'dca."'tale.n.us Fanah.no.'o.:ct:.._- ....- fl n.
31
Attachment 8
Program Statutes and Regulations
1) 53 Federal Register 8034
2) Federal Acquisition Regulations 31.2 and 031.2
3) Section 1352, Title 31, US Code
32
Attachment C
JUSTIFICATION OF ADVANCE PAYMENT
RECIPIENT:
Indicate by checking one of the boxes below, if you are requesting an advance. If an advance payment
is requested, budget data on which the request is based must be submitted. Any advance payment
under this Agreement Is subject to s. 216.181(16){a)(b), Florida Statutes. The amount Which may be
advanced shall not exceed the expected cash needs of the recipient within the !nitial three months.
[X'] NO ADY ANCE REQUESTED
[ ] ADVANCE REQUESTED
No advance payment is requested. Payment
will be solely on a reimbursement basis. No
additional information is required.
Advance payment of $ is requested. Balance cf
payments will be made on a reimbursement basis. These funds
are needed to pay staff, award benefits to clients, duplicate
forms and purchase start-up supplies and equipment We
would not be able to operate the program. without this advance.
ADVANCE REQUEST WORKSHEET .
It you are requesllng an advance, complete the following worksheet
(A) (B) (C) (0)
FFY 2002 FFY 2003 FFY 2004 Total
DESCRIPTION
1 INITIAL CONTRACT ALLOCATION
2 FIRST THREE MONTHS CONTRACT
EXPENDITURES'
3 AVERAGE PERCENT EXPENDED IN FIRST
THREE MONTHS
l!Divide line 2 bv line 1.\
FITSt tnree monthS ex enallures neea only De provlaea Tor tr e years In WhlC 1 you requeste an
advance. If you do not ~ave this information, call your consultant and they will assist you.
MAXIMUM ADVANCE ALLOWED CALULATION:
X $
=
Cell 03
DCA Aware
o not include any match)
MAXIMUM
ADVANCE
REQUEST FOR WAIVER OF CALCULATED MAXIMUM
[ J Reclpi~nt has no previous DCA contract history. Complete Estimated Expenses chart and
!:xplanabon of
Circumstances below. . .
[ ) Recipient has exceptional tircumstances that require an advance greater than the Maxlmu[11 Advance
calculated above.
Complete estimated expenses chart and Explanation of Circumstances below. Attach additional
pages if needed.
33
ESTIMATED EXPENSES
BUDGET CATEGORY 2004-2005 Anticipated expenditures for First Three Months of
Con tract
ADMINISTRATiVe COSTS
/Include SecondaTV Administration.}
PROGRAM EXPENSeS
TOTAL EXPENses
EXl1lanation of CIrcumstances.
34
Attachment 0
Warranties and Representations
Financial Manaaement
Recipient's financial management system shall provide far the following:
(1) Accurate, current and complete disclosure of the financial results of this project or program
(2) Records that identify adequately the source and application of funds for all acllvities. These
records shall contain Information pertaining to grant awards, authorizations, obligations,
unobligated balances, assets, outlays, income and interest.
(3) Effective control over and accountability for all funds, property and other assets. Recipient
shall adequately safeguard all such assets and assure that they are used solely for
authorized purposes.
(4) Comparison of expenditures with budget amounts for each Request For Payment. Whenever
appropriate, financial Informatfon should be related to performance and unit cost data.
(5) Written procedures for determining the reasonableness, allocability and allowability of costs
In accordance with the provisions of the applicable Cost principles and the terms and
conditions of this grant.
(6) Accounting records, including cost accounting records that are supported by source
documentation.
ComDetition.
All proCUrement transactions shall be conducted In a manner to provide, to the maximum extent practical,
open and free competition. The Recipient shall be alert to conflicts of Interest as well as noncompetitive
practices among contractors that may restrict or eliminate competition or otherwise restrain trade. In order
to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that
develop or draft specifications, requirements, statements of work, invitations for bids and/or requests for
proposals shall be excluded from competing for such procurements. Awards shall be made to the bidder
or offeror whose bid or offer Is. responsive to the solicitation and is most advantageous to the Recipient,
price, quality and other factors considered. Solicitations shall clearly set forth all requirements that the
bidder or offeror shall fulfill in order for the bid or offer to be evaluated by the Recipient. Any and all bids
or offers may be rejected when It Is in the Reclplenrs interest to do so.
Codes of conduct.
The Recipient shall maintain written standards of conduct governing the performance of its employees
engaged In the award and admlnistralion of contracts. No employee, officer, or agent shall participate in
the selection, award, or admini~tralion of a contract supported by public grant funds if a real or apparent
conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent,
any member of his or her immediate family, his or her partner, or an organization which employs or is
about to employ any of the parties indicated herein, has a financial or other Interest in the firm selected for
an award. The officers, employees, and agents of the Recipient shall neIther solicit nor accept gratuities,
favors, or anything of monetary value from contractors, or parties to subcontracts. The standards of
conduct shall provide for disciplinary acllons to be applied for violations of such standards by officers.
employees. or agents of the recipient.
35
8 usiness Hours
The Recipient shall have its offices open for business, with the entrance door open to the public, and at
leastone employee on sile, from Bam to 4pm. Monday through Friday.
Licensinq and Permitlina
All subcontractors or employees hired by the Recipient shall have all current licenses and permits
required for all of the particular work for which they are hired by the Recipient.
36
Attachment E
Contractor Covered Transactions
(1) The prospective contractor of thE! Recipient, , certifies, by
submission of this document, that neither it nor its principals is presenUy debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any Federal department or agency.
(2) Where the Recipient's contractor is unable to certify to the above statement, the prospective
contractor shall attach an explanation to this form.
,
CONTRACTOR:
By:
Signature
Recipient's Name
Name and Title
DCA Contract Number
Street Address
City. state, Zip
Date
37
Attachment F
Statement of Assurances
The Fi'eclplent hereby assures and certifies compliance with all Federal statutes, regulations, policies,
guidelines and requirements, including OMS Circulars No. A-21 , A-11 0, A-122, A-128, A-87; E.O. 12372
and Uniform Administrative Requirements for Grants and Cooperative Agreements 28 CFR, Part 66,
Common rule, that govern the application, acceptance and use of Federal funds for this federaily-assisted
project. Also the Applicant assures and certifies that:
1, It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real
Property Acquismons Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons
displaced as a result of Federal and federally-assisted programs.
2. It will comply with provisions of Federal law which limit certain political activities of employees of a
State or local unit of government whose principal employment is In connection with an activity financed
In whole or in part by Fed~ral grants. (5 USC 1501, et seqJ
3. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor
Standards Act.
4. It will establish safeguards to prohibit employees from using their posilions for a purpose that Is or
gives the appearance of being motivated by a desire for private gain for Ihemselves or others, particularly
those with whom they have family, business, or other ties. '
5. It will give the sponsoring agency or the Comptroller General, through any authorized representative,
access to and the right to examine all records, books, papers, or documents related tl} the grant
6. II will comply with all requirements imposed by the Federal sponsoring agency concerning special
requirements of law, program requirements, and other administrative requirements.
7. It will insure that the facilities under Its ownership, lease or supervision which shall be utilized In the
accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of
Violating Facilities and that it will notify the Federal grantor agency of the recelptof any communication
from the Director of the EPA Office of Federal Activitie~ indicating that a faclli\y to be used in the project is
under consideration for listing by the EPA. '
8. It will comply with the flood Insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973,~ublic Law 93-234,87 Stat. 975, approved December 31, 1976, Seclion 102(a)
requires, on and after March 2, 1975, the purchase of flood insurance in communities where such
insurance Is available as a condition for the receipt of any Federal financial assistance for construction or
acquisition purposes for use In any area that has been Identified by the Secretary of the Department of
Housing and Urban Development as an area having specialliood hazards. The phrase "Federal financial
assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster
assistance loan or grant, or any other form of direct or indirect Federal assistance.
9. II will assist the Federal grantor agency in its compliance with Section 106 of the National Historic
Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeojoglcal and
Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic
Preservation Officer on the conduct of Investigations, as necessary, to identify properties listed In or
eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36
CFR Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such
properties and by (b) complying with all requirements established by the Federal grantor agency to avoid
or mitigate adverse effects upon such properties.
38
10. It will comply. and assure the compliance of all its subgrantees and contractors, with the applicable
provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the
Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the
provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for
Gra'nts, M7100. 1; and all other applicable Federal laws, orders, circulars, or regulations.
11. It will comply with the proviSions of 28 CFR applicable to grants and cooperative agreements
including Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part
22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence
Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and
Activities; P;art 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures; Part 61,
Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management
and Wetiand Protection Procedures; and Federal laws or regUlations applicable to Federal Assistance
Programs.
12. it will comply, and all its contractors wili comply, with the non-discrimination requirements of the
Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of Crime
Act (as appropriate); Title VI of the Civil Ri9hts Act of 1964, as amended; Seclion 504 of the
Rehabilitation Act of 1973, as amended; Subtitle A, Titie II of the Americans with Disabilities Act (ADA)
(1990); Tille IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of
Juslice Non-Discriminatlon Regulations, 28 CFR Part 42, Subparts C,D, E, and G; and Department of
Justice regulations on disability discrimination, 28 CFR Part 35 and Part ~9.
13. In the event a Federal or State court or Federal or Stale administrative agency makes a finding of
discrimination after a due process hearing on the Grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil
Ri9~ts, Office of Justice Programs.
14. It will provide an Equal Employment Opportunity Program if required to maintain one, where the
application is for $500,000 or more.
15. It wili comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19,
1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of
the Coastal Barrier Resources System.
16. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-
Free Workpiece Act of 1988, and implemented al28 CFR Part 67, Subpart F, for grantees, as defined at
28 CFR Part 67 Sections 67.615' and 67.620.
39
/
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City of Miami
Legislation
Resolution R-05-0629
CllyHal1
3500 Po. American
Drive
Miami, FL 33133
WYIW.cl.mlaml.n.u.
Fil. Number! 05-01057
JlIll.lAollon Date: 11 /3/ 0 5
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ESTABLISHING A NEW SPECIAL REVENUE FUND ENTITLED: "URBAN AREAS
SECURITY INITIATIVE ("UASI") GRANT PROGRAM IV (FISCAL YEAR 2005),'
AND APPROPRIATING FUNDS FOR THE OPERATION OF SAME, IN THE
AMOUNT OF $15,828.322. CONSISTING OF A GRANT FROM TH'E UNITED
STATES DEPARTMENT OF HOMELAND SECURITY PASSED THROUGH THE
OFFICE FOR DOMESTIC PREPAREDNESS ("ODP'~. DIRECTLY TO, THE STATE
OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT ("OEM"); ,
AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT AWARD AND TO
EXECUTE THE NECESSARY DOCUMENTS, TO IMPLEMENT ACCEPTANCE OF
SAtD GRANT AWARD; AUTHORIZING THE EXPENDITURE OF FUNOS TO
VARIOUS GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELP.ND
SECURITY EXPENSE PURSUANT TO THE UASI GRANT GUIDELINES;
AUTHORIZING THE CITY MANAGER TO EXECUTE MEMORANDUM OF
AGREEMENTS, IN SUBSTANTIALLY THE ATTACHED FORM, WITH ITS
CONTIGUOUS COUNTIES, MIAMI-DADE, BROWARD AND MONROE,iSETTING
FORTH THE PARTIES' RESPONSIBILITIES IN CONNECTION WITH TillE
DEVELOPMENT AND SUPPORT OF THE UASI PROJECT ADMINISTERED BY
THE CITY OF MIAMI'S DEPARTMENT OF FIRE-RESCUE, AS AN UASI,
SPONSORING AGENCY; CONTINGENT UPON FUNDING OF SAID PROJECT
BEING SECURED IN THE FORM OF GRANTS FROM THE ODP THROQGH THE
OEM. " .
,
WHEREAS, most states and munlclpalllfes have strengthened their overall ca*Ully to respond to
acts of terrorlem Involving chemical, biological, radiological, nuclear or el<ploslVe we4lpons, there
continues to be room for Improvement In meeting our national prlorllles In preventing and responding to
terrorist attacks; and
WHEREAS, the United States Department of Homeland Seourity, Office for Domestic ".
Preparedness ("OOP"), Is authorized by the Emergency Wartime Supplemental Appropriatlo~s Act
2003. to provide funds to states for subsequent distributIon to selected urben areas to addre~ the
unique equipment, training, planning, exercise and operational needs for large urben areas .arid to
assist them In building an enhanced and sustainable capacity to prevent, respond to and recov~r from
threats of acts or terrorism; and \
WHEREAS, the OOP, through the State of Florida Division of Emergency Management ("OEM"),
has subgranted an Urban Areas Security Initiative ("UASI") Grant Project IV (Fiscal Year 2005) tdlhe
City of Miami ("City") and lis conllguous counlfes, Miami-Dade, Browarcl and Monroe ("Cootlguou,
Counties"), In the amount of $15,828,322, for Fiscal Year 2005; and \.
WHEREAS. as slfpulatad In the grant award, the City's Department of Fire-Rescue will use said \
funds to address the unique equipment, training, planning, exercise and operational needs of the Cit~.
City 0/ MI.,nl
PUIO ./ J
,
,
,
p'lnttd Ou: 9116/1ooi
\
File Numbs" 05-01057
and the Contiguous Counties and to assist the City In building an enhanced and sustaInable capacity
to prevent, respond to and recover from threats or acts of terrorism; and
WHEREAS, In accordance with the UASIIV Project Grant, the attached Memorandum 01
Agreements with the City's Contiguous Counlles, will provide the necessary guidelines to coordinate
the UASIIV Project Grant between the aforemenlloned counties to enhance the City and Its
surrounding jurisdictions' ability to respond to terrorIst threats or acts and Will permit tile City to
reimburse Its Contiguous Counties, for its expenditures that are compliant with said project; and
WHEREAS, it Is now appropriate for the City Manager to accept said grant and to establish a '
special revenue fund for the appropriation of said grant award;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and Incorporated as if fully set forth in this Seelion.
Section 2. The follOWing new Special Revenue Fund is established and resources are appropriated
as described below:
FUND TITLE: Urban Area Security Initiative ("UASI")
Grant Program IV (Flscel Year 2005)
RESOURCES: Department of Homeland Security, $15.828,322
Pass through the OffIce lor Domestic
Prepsredness, directly to'the Slale
Of Florida Division of Emargency Management
APPROPRIATIONS:
$15,828.322
Section 3. The City Manager Is authorized {1} to acoept said grant award and to execute the
necessary documents to Implement acceptenoe of said grant award.
Section 4. The CIty Menager is authorized {1} to exeoute Memorandum of Agreements, with Its
Contiguous Counties, for the purpose of seltlng forth the parties' responsibilities In connection with the
development and support of the UASIIV ProJeel administered by the CIty's Dapartment of Fire-Rescue,
an UASI sponsoring agency. contingent upon funding of said project being secured In the form of the
grants from the ODP through the OEM.
Section 5. This Resolullon shall become affective Immediately upon Its adoption and signature of
the Mayor.{2}
APPROVE AS TO FORM AND CORRECTNESS:'C-
I<IlJ..\
CIO'DJMiaml
Pall,'.!J
Prill/ad Om 9n6n005
File Number. 05-fJl057
Footnotes:
(1) Tl\e herein authorization Is further subject to compliance with all requirements that may be imposed
by the City Attorney, Including but not limited to those prescribed by applicable City Charter and Code
provIsions.
{2} If the mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date It was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
Immediately upon override of the veto by the City Commission.
City of ~lo",1
Po,.. ofJ
Prlnrod Om 9/2611005
---~-
,'I '
City of Miami
Ci!)'HalI
3S00 Pan American Drive
Miami.FL 33133
www.ci.miami.fl.u$
Master Report
R.soluUon R.OS.{)629
FIle ID II: 05.{)IOS7
Enactm.nt Date: I 113105
Version:
Controllln9 Office of the Ci!)'
Body: Clerk
Status: P amd
Titl.: A RESOLUTION OF TIlE MIAMI CITY COMMISSION. WITII ATTACIIMENT(S), ESTABUSIllNG A
NEW SPECIAL REVENUE PUND ENTITLED: "URBAN AREAS SECURITY INITIATIVE ("UASI")
GRANT PROGRAM lV (FISCAL YEAR 2OGS)." AND APPROPRlATINGFONDS FOR TIlE OPBRATION
OF SAME, lNTIIE AMOUNT OF $15,828,322. CONSISTING OF A GRANT FROM TIlE UNITED
STATES DEPARTMENT OF HOMELAND SECURITY PASSED THROUGH TIlE OFFICE FOR
DOMESTIC PREPAREDNESS C'ODP'1. DIRECTLY TO THE STATE OF FLORJDADMSION OF
EMERGENCY MANAGEMENT ("DEM'1, AUTIlORlZING THE CITY MANAGER TO ACCEPT SAID
GRANT AWARD AND TO EXECUTE THE NECESSARY DOCUMENTS. TO IMPLEMliNI'
ACCEPTANCE OF SAID GRANT AWARD, AUTIlORlZINGTIIE EXPENDITURE OF FUNDS TO
VARIOUS GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECUlUTY EXPENSE
PURSUANrTO THE UASI GRANT OUIDELINES; AumOlUZING THE CITY MANAGER. TO
EXECUTE MEMORANDUM OF AGREEMENTS, IN SUBSTANTIALL YTIIE ATTACHED FORM,
WITIlITS CONTIGUOUS COUNTIES. MIAMI-DADE. BROWARD AND MONROE, SETrlNG FORTH
THE PARTIBS' RESPONSlBll.JTIES IN CONNECTION WITH THE DEVELOPMENT AND SUPPORT OF
TIlE VAS! PROJECT ADMINISTERED BYTIIE CITY OF MlAM\'S DEPARTMENT OF FIRE.RESCUE.
AS AN UASI SPONSORING AGENCY, CONTlNOENTUPON FUNDING OF SAID PROJECTBBING
SECURED IN TIlE FORM OF GRANTS FROM TIlE OOP THROUGH TIlEDEM.
Ref....nc.: Introduc.d: 9(19/05
N.ma: EstabUshing Speclel Revooue Fund - Urban Are.. Seauri!)' Initiative Grant Program IV
R.qU..t.r: Depar1lIlent of
Fire-Rescue
Cost:
Final ActIon: 1113105
Notes:
Sections:
Indoxes:
Attachm.nts: OS-olOS7Le8isl.lion.pd~ 05.{)1057Exhibitl.pdf, 05-01057 ExhbiI2.pd~ 05.{)IOS7 :ed1iblt 3.pdf, OS-0IDS7
Exhibit 4'1'df, OS.{)I 057 il><hibil S.pd~ 05.0 lDS7 Exhibit6.pd~ 05.01057 Exhibi 7.pdf, 05-01057 ExhibitS.pdf,
05-01057 Summary Form.pdf, 05-01057 Email.pdf
Action History
Ver. Acting Body
0...
Action
SliIntTo
Cue Date Returmld
R.sult
CityorMI~tlll
Paacl
PMlcd IlQ 111151201)5
om.. of the City
Attomly
1 City Commission
10/1110' Reviewed and
Approved
10/21/03 CONTINUED
City Ccmmission 1113/0' ADOPTED
A moUon W05 m.de by Ieffety L. Allen, seco.dcd by Ango! Gonziloz, thallhis m_r be ADOPTED. The motion
canied by the following vole:
Aye: 4 - Angol GooUl.., JohMy L. Winton,Ioe Sanch.. and Jeffery L. AUen
Abs<nt: I - Tomas Rcgaiado
omce of the Mayor 11110/0' Signed by the Mayor om.. of the elty
Clerk
om.. of the City Cieri< lIllOIGS
,
Signed and Alle.stod by
City Clerk
Ci'YotMilnti
PIIJe2
Prillllldonll/15lZ0D$