Resolution 240-1990
Community Services Division
RESOLUTION NO. 240
-1990
A RESOLUTION BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA,
AUTHORIZING THE MAYOR/CHAIRMAN OF THE
BOARD TO APPROVE THE MONROE COUNTY
PUBLIC LIBRARY POLICIES.
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that the Mayor/Chairman of the Board is
hereby authorized to approve the Monroe County Public Library
Policies, a copy of same being attached hereto, concerning the
official policies of the Monroe County Library System as adopted
by the Library Board on March 27, 1990.
PASSED AND ADOPTED by the Board of County Commissioners of
Monroe County, Florida, at a regular meeting of said Board held
on this Iff-It day of --f1rr-i I ,1990, A.D.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By ok;/ihk:kml:
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
.L2I~~,J,~
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY.
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The following policies were revised by the Library Board
on December 12, 1989 and adopted on March 27, 1990. On
~~,J 19 I 1990, the Board of County Commissioners
~esolution No.-'~~-J9t~making these the
official policies of the Monroe County Public Library
System.
t!l-lmQ.!?.!:.
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et.
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_..I.B.~.'=.S..nJ;;!..!::.._n.!; o.!:tIs.N T S
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Legal Establ ishment of Library Board
Location of Library Board Meeting
Library Board Meeting Proceedings
Schedul ing of Agenda Items
Acceptance of Gifts and Donations
Gift Materials Receipt Form
Materials Selection
Complaints About Library Materials
Request for Reconsideration of Library
Rules Governing the Use of the Library
Schedule of Fines/Fees
Display Facil ities
Appl ication for Use of Display Facil ities
Use of Conference and Multi-Purpose Rooms
and AV Equipment
Appl icatlon for Use of Conference Room
Use of Record Player
Audio-Visual Materials
AV RegIstration Forms
Florida History Department Photographs
Unattended Children
Communltv Resource Programs
Fr i ends Gt~oups
Collecting/SellIng Activities
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bFGA~~SYA~t~ISH~ENT OF LI~RARY BOARD
MONROE COUNT Y COPE.
AR T I q.::-.~__LLL~'=JJ::~B.B_F.rL.B [II{ I SQ.R Y E.!QAR_D*
SEC. 10-.38.
Declaration of legislative intent.
It is hereby declared that the purpose and intent of the
board of county commissioners through this article is to
create and establsh a I ibrary advisory board for the purpose
of obtaining the benefits of accurate, comprehensive
information, advice and counsel concerning all matters
relating to publ ic 1 ibraries. This article shall not be
construed as delegatIng to such advisory board or its
members any power or authority of a governmental,
legislative or administrative nature. Ord. No. 6-1981,
s 1) .
Sec. 10-39. Creation.
There is hereby created and established in Monroe County,
Florida, an advisory board to be known as the Monroe County
Library Advisory Board (Ord. No. 6-1981, s2)
*Editor's note-Sections 1-6 of Ord. No. 6-1981, adopted
June 16, 1981, filed with the secretary of state June 26,
1981, have been included as ch. 10, art III, S5 10-38-10-43.
Supp. No. ;
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WNB.PE C.QlJN T Y .ElJ.~.'==.I.!.;:.._.bJ~.fi AF{y'.
F' ';1'==1 C Y
b.QrAT I G.N OF _L !.~B.AFU BOAR};!.....Jj~.!;::T1J:.!~~~
1. An annual meeting of the Monroe County Library Board
will be held each year.
2. Two meetings each year will be held at each of the
branch I ibraries; that is two meetings at the Key Largo
Branch, two meetings at the Islamorada Branch and two
meetings at the Marathon Branch -- and that will be
consistant with thE.' goal of Sec. 10-42, II Organization,
Duorum and 11eet i ngs II o.f art i c I ('2 I I I. .. L i bt~at~y Adv i sory
Board", Monr'oe County Code, wh i ch <,:;t.at. es :
II . . . . . . . Th E.~ i:~d vi sory
Headquartet~s Library, but
branches as appropriate to
uppet~ ke.ys resident.s.......
Board wi I I meet norma I I y ~it thf?
shoul d schedul e meet. ings at the
provide an input for middle and
3. That the dat.es set for these meetings are at the
discretion of the Monroe County Library Board.
'j
,-'
t10NB.9E COUNT Y PUBL I C L IJtRAR Y
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1. Proceedings of the board will be electronically taped,
such recorded tapes to be retained for four (4) years from
date of meeting.
2. Requests for information about 1 ibrary operations
originating from a board member, will be compl ied with by
urnishing such information to the board members as a group
rather than to individual members.
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MONROE COUNII PL!~tbJ C-1- I_BRAR Y
E.Q.L! C ):~
~G.!jJ~;:_Q U L ~._N_G......_Q.f.....___B_y..~.NJ~.A.......IIg.t1.~
A request to appear on the agenda of a 1 ibrary board meeting
must be rece i ved at the headquarter'.:; 1 i br'ary at 1 east one
week prior to the scheduled meeting date.
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MONROE COUJ:lT Y PUBL I C I,... I BRAFi: Y
E~d.b. I C X.
f.i.~ C E E1.8H.!;.t:_._ 0 F__ G I ':':[ S _ (41::1 D DO N A T I [I NS
1. Gift 1 ibrary items will be accepted if there is no
condition imposed on their use, location, rebinding, or
disposal.
2. If a donor wishes to place any restriction on <:1_ gift,
all detai.' s about the gift and the restrictions Ii'Ji 11 be
referred to the Library Board for a decision on acceptance
at the next regularly scheduled board meeting following
knowledge of donation.
6
!::10.!::!RO~ COldNT Y ..f'UBL I C -'=..H~..8AR.r_......~.ISI.f;M
~..!...ET_..M.f.lI.fi:..BJ..B..'==.!2...._R.~(::.~..!..E:L...t::.QBJj_
Materials offered to the System as gifts must meet the
System's selection standards and needs before these
materials will be added to the collections.
Gifts wlll be accepted with the understanding that the
System has the right to dispose of the gifts in any way the
System sees fit.
F<:ECE I VED OF:
Nf~t-1E
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ADDRESS
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PHONE
-.-. ---...--.------.---
books ln condition
ma g a z i n es i n ....................._.........._........._...__.__..___ con d i t i on
pa.perbacks in
condition
..............................................................-......................... ...............-----------..-.........--.
records in condition
other in condition
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Your generosity and thoughtfulness in making this donation
to the community through the Library is greatly appreciated
---.------------
Date
F<:eceived by
..
Title
"7
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M A I~.B.IAL.l;L!2_t;bJ;:.hT19J~
The Monroe County Publ ic Library System has a general pol icy
based on certain principals, by which it IS gUIded in
selecting materials.
B_~_~~r;'-Q!l~..!JLLL.!..t y.:..... f q.L..:.~)e I ~~:;..:tJO~h
The end responsibil ity for all materials selected rests in
the Director, who operates within the framework of pol icies
determined by the L.ibrary Board. The Director delegates
responsibll ity for selection of books and other materials to
deSIgnated, traIned and qual ified persons.
The staff makes skilled use of selection aIds: 11
pr-'Cj.ff.?c.;;'31ona.1 jour'nz,l s; 2} CUI"T'(;?nt qener-al 11st.o3; and 3)
speCIal blbl iographIes for reference books, subject areas,
and forms of materials. While reviews are a major source of
Information about the new books and materials. the critical
opinions of reviewers are compared against each other and
evaluated in the I ight of publ ic 1 ibrary standards,
professional selection prinCIples, and the holdinqs of the
1 itwat-y systE!ffi.
All staff members, as well as the general publ ie, may
f'-ecommend matet-.U\l::; to be con~.;;idered for pUt-ch.="se. ?~l
recommendations are channeled through regular processes and
considered in the I ight of regular selection pol icies.
1:;;~II era LJ::.9_U. c ~
Within budgetarv and space restrictions the I ibrary is
committed to provide a collection which spans most areas of
knowledge and to gIve fee access to this material to the
total communIty we serve. The collection shall be
characterized by breadth, since it represents most areas of
knowledge; depth, in those areas in which particular
emphasis IS necessary to serve the needs of the communitv.
In selecting materials for the collection, the Library takes
Into account the content at the present collection, special
interest collections, the structure of the I ibrary system,
and the materIals collection of other educational
Institutions. Selection of materials wil I vary according to
the functIon and location of speCific agencies. The pol icy
recognizes the importance of sharing resources. With a
...
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well-developed main collection, a unIon catalog! frequent
del iveries among units, and the use of developIng
technologIeS, dupl ication of less-used and speciollzed
materials will be minimIzed.
The pol icy IS a broad-based one, reflecting the full
spectrum of users served by the Library. The best-seller
devotee, the information seeker, the recreational reader,
the serious researcher, the handicapped patron, the
school-age Child~ and the non-reader should all be
represented in the variety of materials selected. Needs
should be met with materIals as varied in format as audio
tapes, film-strips. video-cassettes, microfiche, comic
books, 16mm films, records, and large print materials.
Newspapers, paperbacks, magazines, pamphlets, and other
developing types of materials are acquired and made
accessible as they are judged suitable, meaningful and
relevant to the community.
To build collections of merit and slgnltlcance, materials
will be conSIdered according to objective guidel ines. All
acquisitions, whether purchased or donated, are considered
in terms of the fol lowing standards:
8.
7.
10,
1 .
Suitabll ity of phYSIcal form for 1 ibrary use.
SuitabilIty of subject and style for intended
aud i o:::'n c: E' .
Present and potential relevance to community needs.
Approprlatness and effectiveness of medium to
contE~rlt .
Insight into human and social conditIons.
Importance as a document of the times.
Relation to existing collection and other material
or s;;ubJE'ct.
Reputation and/or significance of author.
Sk i 11 , competence <JJ1d pUf'POS1? of author'.
Attention of critics, reviewers and publ ic.
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l!p(? .....91_ L i Q.C.i~x:Y.~.tL:\ t er.'_~ a 1 .EL_.~.!l..ctJ?_u t_9_F-l i 1},t?S .
The 1 ibrary recognizes that many matertals are controversial
and that a specifIC item may offend some patrons.
Selections will not be made on the baSIS of any anticipated
approva 1 or d i sapprov21.1 , but so leI y on the mer its of the
work in relation to the building of the collection and to
serving the needs and interest of the community. If a
1 ibrary patron has a complaint about specific 1 ibrary
materials, he/she should request a coPy of the procedures
for reconsideration of 1 ibrarv material.
7:p:3
RS a publ ic institution bound by the Constitutional
provision of freedom of speech and of the press, the library
IS not permitted to represent the bel iefs of one group or
person to the detriment of the bel iefs of any other group or
persons In the community. The Library endeavors to provide
free access to all points of view on issues, within the
I imits of its financial resources and physical space. The
Library subscribes to the Library 8ill of Rights adopted by
the American Library Association on January 23, 1980.
Append: Library 8ill of Rights.
Library materials will not be marked or identified to show
approval or disapproval of the contents, and no material
will be sequestered except for the purpose of protecting it
from injury or theft.
Reaffirming the Librarv's concern for readers' rights of
privacy. the Library will not disclose to anvone the names
of, or other information regarding readers. and will not
identify materials called for or examined bv them.
~-~-~l1_Jj:..~..t._!...::.~r.}_.._.}!.l.__$!:?J_.!.~:.r;_t.t9..r.}...~..
Since the Library is I imited in its selection of materials
bv its financial resources, available space, and community
needs, certain 1 imitations are necessary. Some of the
resources of other community agencies are not dupl icated in
the Library's collection.
In the field of reI igion, a representative collection of the
bel ief and practices of the world's principle faiths and
religions is maintained. Purely devotional material IS
appropriate for church and home I ibraries and is not
selected by the library.
Only very general works of community interest and use are
selected in the fields of law and medicine.
The Library acknowledges a particular interest in local and
state history. It wil I therefore take a broad view 0+ works
by and about Florida authors as well as general works
relating to the state of Florida, whether or not such
materials meet the standards of selection in other respects.
However, the Library is not under any obI igation to add to
ItS collection everything about Florida or produced by
authors, printers or publ ishers with Florida connections, if
It does not seem in the publ ic interest to do so.
7:p4
given time In their development. The Library is deeply
committed to the conviction that a publ ic 1 ibrary should
provide all children with the freedom to select books and
materials without being 1 iimited to an artificial grouping
by age or grade level. Segregation of children's use rests
with their parents or legal guardians. Selection of adult
mdter'ials will not be inhibited by the possibil ity th-::"It
material may come into the possession of children.
S ('2 c.Y.:..t~ e tg_.J~..li..Ld.. e '!_t?-...._
The Library selects materials to serve students but does not
dupl Jcate material which should be provided by school
1 ibraries. Textbooks are purchased only when they provide
the best coverage of a subject and are useful to the general
publ ic. They will not be dupl icated to satisfy the demands
of a specIfic school course. The Library assumes its
responsibil ity to be that of providing books which will
l11'~oaden the student's intel"(.;?st in a particul ,:'\i" ~;ubject that
may stem from the use of a text book, rather than in
providing the textbook itself.
G i i..i._f"!i:\ t _~ i..~..L'?~
This 1 ibrary system welcomes the donation of books and other
library materials from individuals, corporations, and other
sources. Such gifts are accepted only with the understand-
ing that they may be retained, relocated, or dIscarded at
the discretion of the Book Selection Committee. Such gifts
cannot be given special housing but will be integrated with
the general 1 ibrary collection. Materials may not be
accepted if the donor insists that it be retained In a
certain outlet or that its use be restricted in any way
until cleared through Headquarters Library.
The same standards of selection are appl ied to gifts as to
materials purchased from Library funds. Replacement and
dupl icate copies are added to the collection if needed. The
costs of processing and the availabil ity of shelving space
are also factors in determining the acceptance of gifts.
Gifts which do not meet the Library's standards will be
placed in the Friends of the Library book sale. Unneeded
dupl icated copies may be placed in the book sale or given to
another 1 ibrary. The Library does not provide evaluations
of gifts for tax deduction or other purposes.
Choice of memorial books or recordings may be left to the
library staff, or the donor may indicate a particular book
or subject desired. Often the Library selects a book which
wi 1 I ref 1 ect the spec i a 1 i ntet~ests of the person be i ng
commemorated.
7 :p~;
Memorial books are sheved with the regular collection,
according to subject classification, so that they will be
available and useful to persons seeking books on a
particular subject. Book plates will be placed in each book
if requested by the donor.
Br:...L..J~.9J.~g~.!: i 0 [L~
Any offering to the Librar'y of nonl ibrary mat€'21-'ial , such as
framed art, sculptures, etc., will be approved by the Art
Selection Committee prior to acceptance. This committee
will consist of a trustee or trustees, the Library Director,
and appointed authorities in the field of art. Both
original works of art and reproductions may be chosen. Care
will be used to select items of special interest to the
community. The fol lowing general criteria will be taken
into account in the selE'ction of a.ll items of this t.yp,?:
1. Artistic merit of the original work of art.
2. Artistic repLltation of tt'8 ar~tist.
3. Importance of the artist historically, or in the
contemporary or local scene.
4. The contribution the item will make to the
institution.
5. The suitabil it.y of the item for general viewing.
Generally only one permanent display of art
in each 1 ibrary. Temporary collections will
the same criteria as permanent collections.
\1', ill be housed
be subject to
Wit h d raw a 1 0 f Mot er:LCLt2L.ir-o ('[1-..J... i. b r~ a.J::'.:Y C cu.~_CJ:i~:!.l~..
Outdated, seldom used, or shabby items remaining in the
collectIon can weaken a 1 ibrary as surely as insufficient
acquisitions. In time such materials characterizes the
world collection, overshadowing newer and more useful
purchases. Weeding the book collectIon and selection of
books for discard is the responsibil ity of the Director, who
may delegate responsibil ity to Department Heads. Continuous
appraisal of the book collection, the pamphlet files, the
periodical files, and audio-visual materials is essentail
and os important as their intiial selection for the 1 ibrary.
systematic and regular attention to keeping the library
collection vital and currently useful will result in
effective service and a high qual ity collection.
Annual withdrawals from I ibrary collections meeting minimum
standards should average at least 5 percent of the total
collection. Periodic weeding will also be necessary to
maintain qual ity in those collections not meeting minimum
standards in quantity.
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In general, the same cr'iteria appl y to weeding as ar"e used
in the selection of new materials and are based on the
following considerations:
1. Materials which contain outdated or inaccurate
information.
2. Superceded editions.
3. Worn or badly marked items.
4. Seldom used titles.
5. {-"lvailabil ity of the mat€c?ria1 in Main library.
Weeding of the Reference Collection is done on a continuing
basis by professional members of the staff. As new editions
are received, old books are either stored or discarded
unless they are useful for circulation. These items are
reviewed by the Director before being put into the
collection.
E':"'@1.~_c;;_~m~nJ..~.
The Library will not automatically replace all materials
withdrawn because of loss, damage, or wear. The same
criteria that apply in original selection will apply to
replacement with particular attention given to the
f 0 1 1 O~J i n g :
1. Continued value of the particular title.
2. Demand for the specific title.
3. Extent of adequate coverage of the field in the
existing collection.
4. Avai 1 abi 1 ity of net'IJer or better iTl<.":1terlal in the
.field.
5. Number of copies held.
6. Availabil ity of the item in another format.
8
MOIiROE COUN.IL P.!) BL I i2-1::.l.E!.f;..AR 1..
POL.l~ y
!~JJ.!::ll::.'=BJJj.I!;LB.~_Q!d.L.J.:.1..~B.AR Y 1'1 A T E~IAL S
1. All complainants will be allowed to voice their opinions
verbally, but before any action concerning the questionable
matet~ial is taken, .;::" written, .specific t~eport must be
prepared by complainant which will be presented to the
Library Board at their next regularly scheduled meeting
following the complaint, for disposition.
2~ All complainants will be notified when the board meeting
will be held to act on his report so that he may attend.
9
ttD.!~BD ~_..~Q.~}J:::!.:L.L....f~.!Jt.::~~I.!;.....J-::..L~B.Ag.:c
f.;.f:;.g1JJ,;Jn~_f.:gE...J:;;_~.G..QJ~.~JJ;;~~ItELIIJJ.t.t...QE_..J"J..f.!.B..8BL_t!.A.I.sBJ._6..b.fi
Tl t., e
Book
Pet"' i od i ca 1
Other
(4uthor
Pub 1 i sher-.
Fi:e que s tin i t i at ed b y ___________..._....._______.__.__.____...__...__._____.___...___._.._._
Address
City
.____.._...__._...... S tat e .................._...__..................l i p ..._..._.._..._..........._._....F' h 0 n e _......_.._.........__......
Do you represent:
__._._....._........._....__.._.......... y oUt~se 1 f
_....._...._............_...An () t"' g ani z at i on ( name) ........_.._...._....._...._..__..... ___.___....
............_............._......._.._..._......Dt h er Grou p ( name) _____..........._......._.__.___..._._._______..__
1. To what in the work do you object? (Please be specific.
C i t e p age s) .._._..........._.....__._...__._._....._.........._...__........_................_.__...._._..........................._.._.........._..............__................_..._.._...__......._....._._......_......_.....
~ . Did you read the en t ire ~mt"'k? ...._..................._..._.....J!J h 8. t. par t s? _...................................
3. What do you feel might be the result of reading this
W Cl r ~:: "} ...................__......................_.._..._.............__.._.........................._........_............._.................._..........._............._.......__......_......._........._.........._................._............._.._._...._
4. FClr what age group would you recClmmend this work?
c::-
.._1 .
What do you bel ieve is the theme of this work?
6. Are you aware of judgments of this work by 1 iterary
c t~ i tic s? _.._...._...._..._....__..__._...._...__.._____..___._.___.__.___..._____.._.___________.__._._...
7. What would you 1 ike your 1 ibrary/school to do about this
wor'k .?
___..._._Do not assign/lend it to my child.
..._........._._........__...........Retur-.n it to the staf f .5e 1 ect ion comm i t teet
department for reevaluation.
_..............._._............._...........D the r . E ~{ p 1 a i n ........._..._..._..._........_........._..............................._.........................................._........................_........._._...._......_..._.......__........
In its place, what wClrk wCluld you recommend that would
convey as valuable a picture and perspective of the subject
treateclr:.,
S i gnc\ture
Date
10
MONROE COUNTY PUBLIC LIBRARY
E.Q.bl C Y
fi.'l~.::.f.~.~~... /:;LQ.Y..sB.t!.Ir~L..It!E _i-:l.~_QE.._I...HE L ~.~!.tt:l..~l.
While in the bUilding, please do not:
--ENTER WITHOUT SHIRT AND SHOES OR
IN BATHING ATTIRE
........SMOKE
--BRING FOOD OR BEVERAGE
-.'-SLEEP
--LOITER OR SOLICIT
.--BRING PETf3
--HARASS PATRONS OR LIBRARY
PERSONNEL
--BE DRUNK OR DISORDERLY
--LEAVE PRE-SCHOOL CHILDREN
UN{:iTTENDED
--PLACE FEET ON TABLES OR
CHA I F:~3
--BRING BED ROLLS, BACK PACKS
OR PARCELS
The violation of anyone of these rules
may subject the individu.i:3.1 (s) invol \led
to exclusion from the I ibrary premises.
1 1
ijQNE:.q.s._J~;_O UN T Y f..:.~:d!~!-. I C _bJJH=\;t,B_t
E:P~JJLt
~ C H EJ.!.!J'-=:_~_J.J. F J:::..l.t3-F: ~if:l:L__f..It':!.~~~i.Lf.~t.J::';~~.
OVERDUE F I t.,jES :
CHILDREN
?:lDUL TS
. ()~; per da.y with mc:-l.:.:: i mum fine of
$-'.) .00
.....}
. 10 per.' day with ma:-: i mum f ine of
$:5 .00
Fine appl ies to books, magazines, records and cassettes.
The FEE charged when you loose or damage I ibrary materials
to the e:-:tent that they can no I onget~ be used is a "repl ac:e-.-
ment" fee. Th is fee cover-.s not on I y the curr~ent purchase
price of the same or similar items, but also our library
pt~ocessing cost.
REPLACEMENT FEES:
The following fees will be charged for lost or damaged
materials in addition to a $3.00 processing fee.
CHILDREN'S BOOKS. ...... ......... .13.50
ADULT F I CT I ON . . . . . . . . . . . . . . . . . . . . . 18 .00
ADULT NONFICTION.. ............... .25.00
AUDIO CASSETTES...................12.95
In DED Cf~SSET.lES................... 29 .9!'5
ALL RECORDS....... ................11.00
Other material at FAIR MARKET VALUE
MISCELLANEOUS FEES:
Material returned withoLlt a DATE-[IUE CARD...... .... .25
REPLACEMENT FEE FOR A LOST OR STOLEN LIBRARY CARD.Sl.00
.]LJlJ . . . ::;0
F--EE .for-" t~eqLle'5t to RESER\.jE a bOf.Jk......... a . . .. .. . .. . . . . . .. . . . .. .2!:=5
FEE for obtaining book through Interl ibrary Loan.......
'"-,1::'
. "'::'._1
One FREE "look --up" f or~ a FORGOTTEN CAF:D, thereaf ter . . . .
.2:5
FEE CARDS for NON-RESIDENTS.......$15.00 annually
1 :'?
tjQNE.:.Q.~~_._~::.(J..I.).r:!.~r:.!....._E.I;:-l.Pl:::.I.I~.:......L:.L1~E:flf.~: Y
L:.Q1:1Lt
...J;t I ~f::.L.0._L..Fh~~l.LI.J:1... E S
The Monroe County Library provides display facil ities
whenever possIble. These facl1 itles consIst of locked glass
display cases, I imited bulletin board space, and limited
wall space. The Library provides disolay space as a means
of attractIng communit attention and promoting the Library,
its materials, collectIons and services. Groups,
organizations, assemblIes, col lectors, special ists,
institutIons, industrIes and Individuals may use these
f<.':\ell iti(es few dlSpl ays of educatiollal . cuI tur.al , Ot-
rec rea. t ion coil in t t~r'E'S t . f.kH-JE."vet-', u ~;f.~ of t h t~~"e f 2l.C i 1 it i E-'S
does not Implv lIbrary endorsement of the display or the
aims, pol icies or activIties of the sponsoring agent. All
Inhibitors must complete an Appl iC2l.tion for the use of
Library Display Facil ities for approval by Branch Managers.
FIRST PRIORITY FOR USE OF MONROE COUNTY LIBRARY FACILITIES
IS RESERVED FOR THUSE DISPLAYS SPONSORED OR CO-SPONSORED BY
THE LIBf':ARY.
1. DISPLAY POLICY. Displays are required to be previewed
by the Branch Manager or a designated representative before
acceptance of display. Artwork and collections must reflect
original ity, a finished, professional qual ity and be In verv
good condition. Items suitable for hangIng must be
outfitted WIth the proper hardware and weIght les5 than 3u
pounds. (i .E'., t\'JO dimen~~IOni:;i.1 ar't shoul d be c:.tLwdll y
framed with hooks and wires attached.
_. PRICES. NO SALE PRICES MAY BE VISIBLE WITH THE OBJECTS
DISPLAYED. f-1i i::;;1: of pF~t".::;;Dn:::: p.':<.r-.ticip<~.tin9 ill thE" di<.:;pl.::.~.v,
and their loc2l.1 phone numbers, may be made available to
inquiring patrons. PrIces are not quoted verbally, and
under no cIrcumstances is monev to be accepted bv the staff
for the sale ot anv dISplay Item.
:3 . I hISL.lh:{.\NI.:;C . 1+ in <.:;ur'an c:: E! is d f:.~S i r"E-!d, It: mu <; t bE'
obtained bv the indIvidual or group responsible for a given
display. The LIbrary will not provide 1 iabil ity coverage of
anv kInd --- Including fire, theft, or vandal ism except in
those rare Instances where the Library may itself sol icit Dr
sponsor a di::;;play.
12:p2
4. TRANSPORTATION. Individuals or the official
representatives of the displaying groups are responsible for
transporting the dIsplay, arranging it, and removing it at
the end of its alloted schedule. IndIvidual items within a
dlsplay may not be withdrawn prior to the conclusion and
removal of the entire display without permissIon of the
Branch Manager.
S. RESPONSIBILITY. The Library shall not be held
responsible for loss or damage to exhibits, special
equipment, or any other materials owned by an individual or
group and dlsplaved in the Library.
6, GLASS CASES. Materials are dIsplayed in the glass cases
for one month. The glass cases must be reserved in advance
and the exact dates assigned adhered to without exception.
7. AGREEMENf. Individuals Oi~ the official representatives
of the dIsplaying group will sign a statement indicating
theIr understanding of the above and their concurrence with
it. The Branch Manager will sign the agreement for approval
of the display on behalf of the Library.
8. TIME LIMIT. Without authorization from the Library
Director, the ordinary display will not be accepted for less
than thirty calendar days nor more than ninety calendar
days.
9. AUTHORITY. The Branch Manager or a dlslgnated
representativE has the authority to accept or reject a
display based on the stated pol icy. Appeals to the decision
must be made in wr1ting to the Library D1rector.
POSTERS AND FLIERS
Those I ibraries where there is space available are
encouraged to have a I ibrary bulletin board and a community
bulletin board where anything of community interest may be
displayed for a period not to exceed one month. If space 1S
not available for a community bulletin board, 1 ibrary
material wi] I have first priority. Commercial
advertisements are not accepted for the bulletin boards.
The Library does understand that for some community
actIvities such as recreational programs or adult
educational programs a fee is reqUIred. The Library will
post these Items if they meet the other requirements. All
ltems for the bulletin board must be approved by the Branch
~
12:p3
Manager. Items posted for other than 1 ibrary events will be
of a maximum size, usually no larger than
8" :-: 14" (1 egal size sheet) .
Fliers and/or posters from recognized educational facilIties
will be accepted and displayed as space is available.
Display of fl iers or posters on the Community Bulletin Board
does not imply 1 ibrary endorsement of the aims, policies, or
activities of the display or the sponsoring .agent. The
Library Bulletin Board will only be used to display or
advertise those items sponsored or co-sponsored by the
Library.
II. DISPLAY PROCEDURES
1. Branch Manager or designee provides appl ication for
items items fall ing within the Monroe County display pol ICY.
2. Appl ication should be filed one month in advance of
installation of display or as early as schedul ing requires,
not exzceeding one year in advance.
3. Appl icant fills out form completely. Branch staff
approves and files. The Branch Manager or designee will
keep the file of appl ication forms for two years on display,
SIX months on posters. A calendar will be maintained
showing advance bookings of displays at a glance.
1"
....}
t!.ONB_Q_~~_ C!.J1!.r~LL.E!L~~b.J.J;:;___'=JJU3.B.BI.
Appl ication for the Use of Display Facil ities
This certifies that I have read and understand the
EXHIBIT AND DISPLAY POLICY for the Monroe County Library
System. In signing this agreement I consent to honor all
sections of the pol icy.
EXHIBITOR/ORGANIZATION
FOR INDIVIDUr::~L:
ADD R E SS _____.__.__._...__..._____._.__...._.._.__.__.__.______.._____._.._.p HON E
FOR
SPONSORING GROUP:
PRESIDENT OF ORGANIZATION
CONTf-)CT PEI::::SDN
~:jDDRESS
PHONE
-_._...._------_._-_...~.._..._._.._._.....-..........._.._--.......-..-.................-.............
I NSTALLAT I DI\I D{~TE_......______T I i"1E.____.....__D I Si"1ANTL I NG DATE
D I SPI....{.) Y r'::f:jSE
I N ______..__...__._..._.__..._____..______..____ DE PA R T ME N T
WALL SPACE (SQUARE FODTAGE)
NUMBEFt: OF PIECES
OTHER INFORMATION
In consideration of the opportunity afforded to participate
in the display exhibit function of the Monroe County Library
System; and in recognition of the possible damage or loss
which may occur to any exhibit which I may display in the
library~ I hereby knowingly, freely, and voluntarily waive
any right or cause of action, of any kind whatsoever,
arising as a result of damage or theft from which any
1 iabil ity mayor could accrue to the Monroe County library
System or their agents individually.
S I GNf-HURE
[----.------..---.-. ----------_......._....._----~
~ONROE COUNTY LIBRARY SYSTEM USE ONLY
Hp proved b ~..f ._....._....._____.____..__....___..._._______
Dat e _...____ ______..._......_.._.___
Dep a r' t mt:"?n t .______._._....______._...._.___.___._.__.__._..___
--..-.---.------..------.------...---.---..---
1.4
MONROE CQ!,JNTY PUBLIC LIBRARY
POL!CY
USE OF CONFERENCE AND MULTI-PURPOSE ROOMS AND AV EQUIPMENT
Use of Library facil ities is 1 imited to programs sponsored
or co-sponsored by the Library, with the exception of public
meetings held by groups headquartered in Monroe County for
meetings ~-Jhich ar'e civic, cul tur'al , and/or. educat.ional in
nature. Such use does not imply Library endorsement of t.he
aims, pol icies or activities of any group. Appl ications for
the use of all meeting rooms will be made with the Branch
or Headquarters Library concerned. However, final authority
for use of space will rest with the Library Director.
The following regulat.ions apply to all programs scheduled in
L i t.Jrary f ac i 1 it i as:
1. All programs must be open to the publ ic as space
permits. No admission fee may be charged and no collections
may be taken or sales made. Library facil ities shall not be
used for personal or private profit, aggrandizement, or
advertising.
2. In case of exhibits, the Library shall not be held
responsible for loss or damage, and any insurance
arrangements will be THE RESPONSIBILITY OF THE EXHIBITOR.
Exhibitors will be required to sign waiver forms and follow
Display Pol icy.
3. Sponsor may be required to execute a hold-harmless
agreement and/or furnish appropriate insurance naming Monroe
County as addit.ional insur'ed for cert.ain t.ypes of progr'ams,
in comp'l iance with the "Use of County Proper'ty" pol icy and
procedures.
4. Library meet.ing rooms shall not be used for meetings
which involve or advance partisan pol itics or sectarian/
denominational reI igion.
5. Refreshments may be served only by permission and
special arrangement.
6. The Library reserves the right to cancel or reschedule
any program or exhibit when necessary.
7. All materials to be distributed during programs must be
cleared through the Library.
,~
14:p2
8. Library meeting rooms shall be vacated five (5) minutes
prior to Library closing unless prior arrangements have been
made with the Branch Manager. A Library staff member or
registered volunteer must be present at meetings held when
the Library is closed.
9. Maintenace employees are not available to organizations
at any time. After consultation with the Library employee
in charge of meeting room arrangements, organizations using
the meeting room are responsible for arrangement of all
furniture before their meeting. Special equipment such as
extension cords, etc. are to be furnished by the
Qt~ganization .
10. Meeting rooms may be booked for one calendar year only.
Booking for the following year may be made on or after
October 15th. Rooms are booked on a first come/first served
basis.
11. The audio-visual equipment owned by the Monroe County
Publ ic Library may be used within the 1 ibrary facil ities for
Library sponsored programs, but may not be loaned to leave
the facil ities.
THIS ORGANIZATION AGREES TO ABIDE BY THE ABOVE REGULATIONS
GOVERNING USE OF LIBRARY MEETING ROOMS.
Signature
Phone: Home
Title
Business
Organization name and address
'..
15
APPLICATION/REQUEST FOR USE OF
MULTI-PURPOSE OR CONFERENCE ROOMS
OF THE
MONROE COUNTY PUBLIC LIBRARY SYSTEM
Appl ication form must be completed before any program will
be scheduled. Please print or type.
Room Requested
Location
Name of Organization
Dates requested
Hours
Topic, Purpose & Type of Program or Exhibit
Approximate Length
Equipment Needed: (please describe physical set-up for room
In space provided below)
Film Projector
Lectern
Microphone
Table(s)
ChaIrs (number)
81 ide Projector
Other
Organization Representative
Address
Phones (AM)
(PM)
THIS ORGANIZATION AGREES TO ABIDE BY THE ATTACHED
REGULATIONS GOVERNING USE OF THE FACILITY.
Signature
Title
Date
PHYSICAL SET-UP DESCRIPTION:
16
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eOL,.lC,[
~S~_Qf... R!;COF~!L....E:Uj YEF.:
1. A 45 minute time 1 imit is set for anyone patron in a
given day.
~. A patron having used the record player for the
specified time may not return later to again use the
mc:\ch i ne .
3 This pol icy will permit more patrons to enjoy the fine
musical recordings offered by the Library.
17
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E:JJ.bJJ~.r
BlLI;~J.QYJ:(~~WBJ=-...tI.fU::J; H .LB.!::. S
t:j...U!L ,~r::,-~;L..I::_LLI!l5.?_:tr.::j.fL~
The collection of 16mm films and 35mm filmstrips is open to
al I groups except publ ic schools. Materials are loaned free
of charge to non-profit organizations in Monroe County
holding a val id Monroe County PubliC Library System Adult
bOf"'f"'owef"" s c21.rd.
To help in the selection of 16mm films, the Audiovisual
Department has copies of an annotated film catalog
containing all the films in the Headquarters Library
collection. Your approved library card also permits you to
use the large State of Florida Film Collection. Catalogs
are available at the Audiovisual desk. We recommend State
film orders be placed three months in advance of your
program date. The Audiovisual Department also maintains a
collection of catalogs from several rental companies.
To check out films or filmstrips. borrowers must first read
the Audiovisual Pol icy and complete a registration form. At
least 24 hours must be allowed for the processing of the
form. When approved, the borrower's c2rd will be stamped
AV-O indicating organization el igibil ity. ThiS card
accompanied by one additional form of identification showing
borrower's name and address must be presented when borrowing
AudiOVisual materials.
Films will be circulated a maximum of 24 hours. Three films
or one hour of Viewing material may be borrowed at a time.
Films must be borrowed from and returned to the Audiovisual
desk at the Headquarters Library or to the Library Branch
from which they were borrowed. These items must not be
deposited in the book drop as the borrower will be
responsible for any damage which may occur.
Reservations on films are required. They may be reserved as
far in advance as one program season, the season running
from October through September. Films wi1 1 be reserved for
the pick-up and show date and returned the following day
before closing. In case of Saturday, films wil I be returned
by noon the follOWing Monday. Reservations may be taken
over the telephone at the Headquarters Library for those
With approved Audiovisual library cards. Please notify the
Audiovisual Department of cancellations as soon as possible.
17:p2
Admission fees
video showing,
purposes. All
are not permitted at any film, filmstrip or
nor may they be used for fundraising
copyrIght laws must be strictly observed.
The 1 ibrary's materials must be shown on a machine that is
clean and In good repair. The machine must be operated by a
trained person. The AudIovisual Department staff is
available to instruct you or your staff in the proper use of
Audiovisual equipment.
Audiovisual materials will not be loaned to borrowers who
have outstandIng overdue materials and/or damage fees.
The Audiovisual Department reserves the right to suspend
borrower's privileges at any time.
The Audiovisual Department will handle all repairs to
materIals. At no time should the borrower attempt to repair
damage to materials. Do not apply tape, pins, paper cl ips,
Jlue or staples to materials.
2. Damage to 16mm films WIll be assessed according to
replacement costs.
b. Damage to 35mm fIlmstrips IS assessed according to
replacement costs.
c. Replacement of leader, .50
Should a film be lost or destroyed, the replacement cost
will be charged.
To insure the widest possible use o~ materials by our
patrons, fines wi! 1 be enforced at .50 per hour per item.
Branch 1 ibraries abide by the same pol icy.
A film report form accompanYing the film or films must be
fIlled out by the borrower. lhe report indicates the number
of times a film was shown, the number of Viewers, the
general reaction to the film, and any damage.
Previewing of the films and fIlmstrips may be done by making
an apPoIntment through the Headquarters Library AudiOVisual
Department.
In addItion to the materIals above, the Audiovisual
Department has a 16mm film projector, 35 mm 51 ide/film-
strip projector, and an opaque projector. This Audiovisual
equipment does not circulate. However, it may be used
WIthin the facil ities for 1 ibrarv sponsored programs.
17:p3
~J_g.~Q.-":'L~\!::~g_...."!)!-:!.t
R video borrower must be at least 18 years old, a resident
of Monroe County, and holder of a current, val id, Monroe
County Library card in good standing for three (3) months.
The borrower must also have a signed borrower's agreement on
file. Fee card holders are not e1 igible for AV cards.
Apply for video privileges at the library's Audiovisual
Desk, presenting your library card and a positive
identificaation. There is a 2 day waiting period for
pt-ivi1eges.
Video cassettes may not be reserved in advance. These
circulate only on a first come, first served hasIs. A
maximum of two (2) video cassettes may be checked out on any
one 1 ibrarv card.
Cassettes circulate on the following schedule:
E:_i."~~l.:.::.:_\)j::i...._h'EcY_
Monday
Tuesd::<y
Wec.1ne':::.c!<,. y
Thut~s(1.av
Fridav
~~Jc.iturda,!
[-i.@.tY.r.::.Q_...P.<?.-2~
Wednesday bv 4:30 PM
Thursday by 4:30 PM
Friday by 4:30 PM
Saturday bv 4:30 PM
Monday by 4:30 PM
Mondav by 4:30 PM
lhe 1 oan.-per i od may not be ex tended ~.nd no ma ter' i ~J s may be
renewed.
One (1) video cassette of an instructional
checked out for the extended period of one
flcit:.ure mc'y be
( 1) ,'\lF~f.?k.
The person picking up the VIdeo materials must present his
or her own 1 Ibrary card and have a signed video borrower's
agreement on file. No one mav present someone else's card
for borrOWing privi1edges.
All video materials must be borrowed from and returned to
the LIbrary Branch from which they were borrowed. Do not
r-'et.LWTt v.ideo'.::; throuh th€.? bc'okdF'Op~S. Doinc.J -':0-;0 vd 11 F'8sul t In
the forfeiture of borrowing privileges.
FInes are assessed for overdue video materials as follows:
:L?~5~\Q_p..f: r dAY..._(2!::::.-~~nY__ni~.ct_g..L_.~__~__jl..t~:_.._i;~~~."! S 1::1 t.ts?_
IndiVIduals refusing to pay fines forfeit audiovisual
borrowing privileges. Individuals with repeatod overdues
\'J i 1.1 Z~ 1 '=,0 f IJr'f E' i t Llorr'ow i n9 pF'i vi.' E~ge<:;:, .
17:p4
BF.'::LjL~Q
All video cassettes must be rewound and in their original
containers on return. There will be a $1.00 Charge for each
returned cassette that has net been rewound.
P.B..l:':tf}J2g_~
Borrowers are held responsible for the safe return of video
materials and for the cost of repair or replacement, should
the cassette be lost or damaged. No cassette may be copied.
Each cassette will be checked on return for evidence of
tampering. Evidence of tampering will result in the
forfeiture of VIdeo borrowing priviledges.
CQPY)UGf::!.I LAl'J
All of the video cassettes in the 1 ibrary's circulating
collection are protected by the copyrIght laws of the United
States and must be strictly observed. The cassettes are
3vailable for private home use only unless otherwise noted.
!;J:~nf~
Tempet~c~tLtr'0:;: Opt imum is 6<5 to f30 dE"~cJr"C7!e5: F.
can reach more than 100 degrees when closed
heat can warp the case and shrink the tape.
h'E1mC-?mbet-' car's
up . E:-: cess i ve
Humiditv: Moisture can affect the cassette's oxide and form
o grease-l ike coating, which may stop the tape and possibly
damage your machine.
Dust and Static Electricity: Both are found in carpets.
keep cassettes off the floor to avoid getting dust and dirt
i. n your m'::'Ich i ne.
Magnetic Fields: These are found in stereo speakers,
television sets and vacum cleaners and can erase tapes.
Don't store them near these areas.
Storage: Cassettes should always be stored upright,
vertically, never horizontally, to avoid distortion of the
c a :.:s.e .
1. El
8'::1-. F(l;.n.I.~.:i:r..fi.8.r.I.QIJ.__..I::.Qetl.~2
iW-.U
BOI.~row(=,r'.:::; n,;lmp
F:'holfp No.
Dr..gClfi i z at 1 em
F'f:!t-.~:.CHI .\. n Ch€:l.rq("
Organization address
f'r..ClJ E'C t ion 1 s;; t
;, I h,,~ve r"('?:'~cj tht:> j'1onr'ClE! County {:ludiovisUCl.l Po: iev. and ,;''1.gt-'pe
to accept the resPolfsibil itv for films borrowed and/or
equ i pm€::nt t.('3E!c.i."
...-..-....-----.......,.,..-......-...-..-.-..".-....."-..,,...-..-.-.....--.-...-.-.-......-....-..----.-..--...-....--.....
Signature of Borrower
VIDED
iW
NC:J .
DATE OF APPLICATION_
I have read and agree
to thE- t-.ul E'S S€:>t
forth in the Audio-
vi <:,;u€:l.l Fol icy
Ni:.ime
bi:t-eet .",dcJr'i2ss
Mail1ng addre Signature
bus 1. ness €~dd
F~EFEF:ENCES
Home phonE'..._......_.
Bu::.:;.
ldenti-f ication
tvpe3nd
numb
1. the underSigned, agree to return
tne Audiovisual materials promptly, to
pay any fines or damage fees incurred,
,,'nd undet'-st2.nd that I c.~.m t~E.~sponsjtjl e
for any items checked out under mv name.
~.:31gni:.'\ture
._..,-.__._'.~-_.,..__.._.._~....... -.--..-..-_._._..__.._.... ..... ...........__m....__.__..___._~_..._._
19
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f:.9L I.s;:C
FLOR I Df.i H I STORY J'EPARTl"t~NT PHOT.Ql;LRAF'HS
A basic purpose of the use of the Monroe County Library
Florida History Department's holdings must be to promote
an appreciation of our heritage. Such use must be in good
taf5te and in the manner wh ich wi 11 incI""'ease r<.,,-ther than
lessen the publ ic's respect for the Library.
The following are conditions for reproductIon and
pub! ications of photographs from the Library's collection,
which also covers visual arts materials in the archival
collection.
1. Patrons are not permitted to borrow originals from the
collectIon.:::;.
.....'
..:.. ..
The Library reserves the following
a. to receive at no charge a copy
WhICh the reproduction appears.
b. to 1 imit or restrict the use
thought to be rare, unpub! ished,
or under restrictions Imposed by
1""' i g h t 5 :
of the pub] ication
in
of photographs known or
protected by copyright,
a donol".
:]. The L i brar'y does not. all 0\.'1 copy negat j ves to be made 01""'
sold from the collection.
4. Exclusive rights for the use of photographs are not
given. Per'm i S5 i on i 5 grc.inted .f 01" <3 one...t i me use on 1 y. If
photographs are to be used subsequently for any purpose
other that that originally designated, written permission is
reqUIred for additional usage.
5. The Monroe County Publ ic Library is not responsible for
the Improper or illegal use of photographs provided to the
u~:;.er .
6. Proper credit to the Monroe County Publ ic Library and
photographer must accompany the pub! ished photograph.
Accurate captions are also essential.
7. Reproductions made by a lab to fill an order for a
patron cannot be returned for credit except when the
reproduction was of poor qual ity due to lab error. Then
the lab is responsible for producing a make-over.
19:p2
8. Each order must specify how the photograph is to be
used: e.g., in newspaper articles, books, etc.
Payment will be made by the patron to the lab for
reproductions of the Library's file negatives. If new
negative or sl ide is to be made, that charge will be added
to the patron's cost, and the negative will be retained by
the Monroe County Public Library. Out of town requests will
be prepaid including postage and handl ing fees.
Out of town requests for information requiring photocopies
will be prepaid at the rate of .25 per copy plus postage.
..;::()
MO N.t3 o~;..._.GQ.l.JN.I.L E~w.n_l",J..~ _lJJ~E.t~Fi1
t.Q'- L~~J_
lJ..1::! A TIJiL~nJ;j:L_.~_t1Jl:::_Q.B-E;;H
In order to prevent undue disruption of normal 1 ibrary
activities, and in order to also provide for the general
welfare of all persons using the lIbrary, and in order to
provide for the general safety of children using the Monroe
County Publ Ie Library, the following rules and regulations
shall be and are made a matter of pol icy at the Monroe
County Publ ic Library.
1. {-)ll chi 1 dr.'en ag€.~ five or" voun<:';H2r" shall, c1t <:<11 timE's, be
attended and adequately supervised bv a responsIble person,
e.g. 3n adult or a mature adolescent. Ii <:< ChIld is left
unattended, the Children's Room staff oerson should try to
Identify and locate the parents or responsible adults.
a. When the parent IS located, explain FIrmly the
LIbrarv pol icy on unattended children.
b. If the par'f:?nt I~:;:. not found In the bU.i 1 dIng, 2.
Children's Room staff member should stay WIth the
child until the parent can be located.
r If the parents have not been located within an hour,
or l'~ t.r-,el i tJr'c:wv I <S c 1 0::, i nq, the el11 I CI'.'f2rl 's r':;:oom
members shall call the pol ice.
d. Under no CIrcumstance sha1 I a staff member take the
ChIld out of the building.
~. Children who exceed -five years in age, bt..lt who are less
than eIght years In age may be left unattended for up to
onE'--hc:l.'1 + hour' irl thE:"" 1 ibr'ar'y, p~-:cept durin'.] sch(?dul ed
I ibrary programs, at which time, that person responsible for
the supervision of said child or children may elect to be
absent for the duration of the program. If that person who
is respon~ible for the superviSIon of saId child or children
intends to leave the bUIlding while their child remains at
the I ibrary, then that person shall leave word at the
Clr'culatio!i desk ar-"E?a c:l.S to thE'lt". \^./hereabouts. However,
persons responsible for children who have special problems,
related to physlcal or mental abil ity, disruptive behaVior,
emotIonal problems. lack of adequate attention span,
Incomplete social skills, etc., shall remain WIth their
children at all tImes, and the above mentioned exception or
absence during supervised lIbrary programs shall not apply
to these chIldren.
2():p2
3. Children from the age of eight and older may use the
library unattended, subject, of course to other rules and
regulations promulgated by the Monroe County Publ ic Library
concerning behavior, conduct and demeanor.
DISRUPTIVE BEHAVIOR
1. Children who are being disruptive will be asked by staff
to correct their behavior.
,. If the parents refuse or are unable to control the
chile, the family will be asked to leave.
3. If the child is unattended and parent cannot be located
within the building the staff member will attempt to contact
the parent.
4. An older unattended child will be told he/she is causing
a dIsturbance and thIS is a warning. The neyt time he/she
will be asked to leave.
5. If the disruptive behavior continues, tell the youngster
to leave. Follow through to insure that he/she does leave
the building.
The Monroe County Publ ic Library assumes no responsibil ity
for children left unattended on 1 ibrary premises.
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1. Community Resource Programs, individual or group, must
be presented in writing to the Director, When plans, mode
ot implementation and publ icity ideas are final ized, the
Director will then submit the program for Board approval.
Board of Trustee approval connotes a Library sponsored
pr'o'=Ir~am .
2. CoolmLlnity Resources wishing to generate LIbrarv of\iented
programs shal] be solely responsible for providing all funds
and suppl ies necessary to the programs satisfactory
completIon.
3. The Director shall be responsible to the Board of
Trustees for Community Resource programs or events to be
sponsored by the Library, only after above approval, In
writing, has been presented to the concerned Community
F<esoLwc e .
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Concerned cItizens who are members of the Friends of the
LIbrary System provide invaluable assistance with public
relations, fundraising, advocacy, and cultural programs.
Their interest. volunteer tIme and support contrIbute
SIgnificantly to responsive public service and lIbrary
development for the people of Monroe County.
Friends of the Library System are non-profit groups
organized on the local I ibrarv level and governed according
to specific organIzational by-laws. Local Friends groups
represent their communities and the entire Monroe County
Library System by serving as support groups to the Library
Trustees, Library DIrector, and Branch Managers.
As representatIves of the Monroe County Library System, all
Friends actiVIties should be in accordance with the pol icies
and procedures of the llbrarv system, and follow local,
state, and national publIc I ibrary laws. Activities should
also conform to any state regulations administered through
the DIvision of Library and Information Services, Florida
Department of State. The Library Director or deSIgnee
should be Informed in advance of plans and activities of
local Friends groups.
In order to coordinate Friends activities, assist and advise
individual Friends organizations, promote cooperation and
maintai~ communication, at least one joint meetIng of
trustees and local Friends groups shall be held annually.
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No employee of the Monroe County Pub] ic Library while on
official duty or 1 ibrary premises shall engage in collectIng
or sell ing activities for non-l ibrary related organizations.