Item B2
Revised 2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 13.2001
Division:
County Administrator
Bulk Item: Yes
No -X-
Department: County Administrator
AGENDA ITEM WORDING:
Discussion of issues that will be part of the proposed Fiscal Year 2002 Budget with guidance from the
Board of County Commissioners concerning how they wish to approach these issues,
ITEM BACKGROUND:
In a number of discussions over the past few months, the Board of County Commissioners has
indicated its interest in reviewing certain issues prior to the initiation to the budget process, It is the
Board's intent to give instructions to the Administration concerning how it wishes to proceed in the
forthcoming budget. The four primary issues involved are the history of nonprofit funding, utilization
of performance measures, the capital program, and fund balances.
PREVIOUS RELEVANT BOCC ACTION:
As above. At the February 22,2001 County Commission meeting, the Board postponed this item to
their special meeting on March 13, 2001.
STAFF RECOMMENDATIONS:
Discussion and instructions to the Administration,
TOTAL COST:
-0-
BUDGETED: Yes
No
COST TO COUNTY: -0-
REVENUE PRODUCING: Yes
No
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty_
OMB/Purchasing _Risk Management _
DIVISION DIRECTOR APPROVAL:
~~
James L. Roberts
DOCUMENTATION:
Included
To Follow Not Required X
Agenda Item 2-Hl/H2 from 2/22/01
BOCC meeting. a IJ
AGENDA ITEM #~
DISPOSITION:
-=====,
Monroe County, Florida
Board of County Commissioners
Fiscal Year 2002
Major Budget Issues
Administrative Services Department
5100 College Road
Key West, FL 33040
(305) 292-4537
(--- ---
O~~y ~o~~~E
(305) 294-4641
BOARD OF COUNTY COMMISSIONERS
MAYOR George Neugent, District 2
Dixie M, Spehar, District I
Charles "Sonny" McCoy, District 3
Mayor Pro Tern, Nora WilIiarns, District 4
Murray E, Nelson.. District 5
MEMORANDUM
Date:
February 16,2001
Subject:
James L. Roberts
Sheila A, Bar~\}~
Senior Direc~Administrative Services
Budget Discussion and Presentation - February 22,2001
To:
From:
Attached you will find exhibits that can be used in our presentation next week. You had said
you were going to do the cover message to the Board.
The following items mostly stand on their own, but some additional detail might be useful in
your presentation:
PERFORMANCE MEASURES: The attachment is the presentation originally given to the
Board when we adopted performance measures. The performance measures were included in
the last budget. We feel we are still in the very early stages of setting and budgeting with
performance measures in mind. Where we are in this process is highlighted by an arrow.
During the budget process this year, we will spend more time during the initial kickoff in March
and also schedule time during the departmental roundtables to improve upon what we have now,
Hopefully, by the workshops in July, the performance measures are a major part of the
discussion.
CAPTIAL PLAN: We have attached the pages from the budget book giving the explanation
and charts of the Capital Projects Plan, along with the spreadsheets on Funds 102, 130, 131, 132,
133, 134, 135, and 304. The 304 fund is distributed by project, out through FY 2004. The
balance of the funds project through FY 2006 or 2007 depending on fund.
Also find a one-page spreadsheet on Fund 304 showing the percentage allocation of anticipated
funds for the fiscal years 2005 through 2019.
1
UPPER KEYS HEALTH CARE TAXING DISTRICT: A one-page spreadsheet giving
revenues and expenditures of the district. This was given to you for another item on the
February agenda.
FUND BALANCE GRAPHS: You will see them presented two ways. The ad Valorem funds
show ten years of budgeted and actual fund balances. It also shows an area of recommended
unbudgeted fund balances. As you know, Mr. Kolhage believes we should have an amount
equal to three months of amended budget expenditures, operating transfers and contingency as
unbudgeted fund balance. When OMB started figuring revenues, including fund balances, we
used the practice of budgeting 70 to 80% of what we expected the actual fund balance would be
when the funds were closed out for the fiscal year.
On all other funds we have only presented budgeted and actual. V/e have given notes where
appropriate. We have not given FY 2000 actual as the funds are not closed and that number is
unavailable. Most of the funds are done individually. In some cases, we have presented fund
balance for a group of funds, i.e., TDC funds, Sheriff grants, and Library with General Fund.
Some funds are not presented, i.e. Land Authority and Translator.
HUMAN SERVICE ISSUES AND NON-PROFITS: Attached find a four-year history of
Non-Profit Organization Funding. It is split into section by type of agency receiving funding,
You will find Human Services Advisory Board Supervised Agencies, Mental Health Providers,
Youth Recreation, Cultural Programs, ARPP and Older Americans Volunteer Program, Other
Agencies and Law Enforcement Grants. Also attached find the minutes from May 24, 1999,
describing the allocation of funds by the Human Services Advisory Board.
OTHER ISSUES: Group Health Insurance and Reorganization are issues that need to be
addressed prior to the budget being prepared, but as this will be done at special meetings, nothing
is included with this package.
2
Performance Measures
Major Issues
.
Performance Measures
......................
Example Department Goal:
. Provide strategic planning, sound financial
budgeting, computer systems support,
telephone & TV services, and competitive
procurement county-wide, while
maintaining the highest standards of ethics,
integrity and prudent expenditure of public
funds.
C8.-..................
Measure
c...""~.",,,
Example Department Objectives:
. Develop annual budget in keeping with
GFOA standards.
. Process County purchase requirements,
administer bids and other contracts for
supplies and services,
~-......-"......
Example Performance f\ieasures Performance Measures
BIDS PO'S CONTRACTS ORDERS . Based on program goals
OPEN REVIEWED PLACED
11 . Measure progress toward goals
787 15 130 . Compare over time
2 752 10 188
1 745 13 149 . Understandable & verifiable
3 611 10 164
8 658 12 164 . Reported externaIly
9 740 22 166
34 4293 82 951
......-.--...... c.....~......
Early Options
. Set goals for service delivery
. Identify measures relevant to goals
. Add, refine perfonnance measures ~
~.~a....
Administration Actions
. Fonnalize perfonnance tracking
. Follow GFOA guidelines
. Add to Budget document
....~........
Later Options
. Survey citizen satisfaction
. Develop multi-year series
. Develop database of statistics
.....,............~
Major Issues
.
Performance Measures
~.....................
Example Department Goal:
. Provide strategic planning, sound financial
budgeting, computer systems support,
telephone & TV services, and competitive
procurement county-wide, while
maintaining the highest standards of ethics,
integrity and prudent expenditure of public
funds.
~...................
Example Department Objectives:
. Develop annual budget in keeping with
GFOA standards.
. Process County purchase requirements,
administer bids and other contracts for
supplies and services,
OII.-..~a"'"
Example Performance f\.ieasures Performance Measures
BIDS PO'S CONTRACTS ORDERS . Based on program goals
OPEN REVIEWED PLACED
. Measure progress toward goals
11 787 1& 130- . Compare over time
2 752 10. 188
1 745 13 149 . Understandable & verifiable
3 &11 10. 164 . Reported externally
8 &&8 12 164
9 740 22 1&&
34 4293 82 9&1
~...........a"", _..___a.....
Early Options
. Set goals for service delivery
. Identify measures relevant to goals
. Add, refine perfonnance measures IiC
~..................
Administration Actions
. Fonnalize perfonnance tracking
. Follow GFOA guidelines
. Add to Budget document
'*-..................
Later Options
. Survey citizen satisfaction
. Develop multi-year series
. Develop database of statistics
c-............ ......
Capital Projects
Capital Projects Plan
Each year, Monroe County devotes a large portion of the budget to capital projects. This large financial
investment is required to maintain and expand public facilities and infrastructure. Ifwe fail to maintain our
capital stock, our facilities and infrastructure will deteriorate until costly maintenance is required and
services are cut. Capital plans are developed in concert with the Monroe County Year 20 I 0
Comprehensive Plan.
The Capital Projects Plan is designed to maintain existing infrastructure and accommodate future growth.
Each capital project is undertaken to acquire capital assets, defmed as new or rehabilitated physical assets
that are nonrecurring, have useful lives of more than five years, and are expensive to purchase. Examples
of capital projects include constnlction and rehabilitation of public buildings, major street improvements,
parks and recreation projects and acquisition of fire trucks.
Monroe County's Capital Projects Plan is a multiyear plan that identifies each proposed capital project to
be undertaken, the year in which it will be started, and the proposed method of fmancing the expenditures.
This infonnation is presented in summary fonn, by year, and disaggregated by funding source.
The Capital Projects Plan should not be confused with the capital budget. The capital budget represents
the first year of the capital projects plan and is legally adopted by the Board of County Commissioners
annually each fall. Projects and fmancing sources listed in the Capital Projects Plan beyond the current
year are not authorized until the annual budgets for those "out years" are legally adopted.
The basic functions of the Capital Projects Plan are described as follows:
Formal mechanism for decision making. The Capital Projects Plan provides Monroe County
with an orderly process for planning and budgeting for capital needs. Answers to questions about
what to build, when to build, and how much to spend are provided.
Link to long-range planning. The Capital Projects Plan is developed in concert with the
comprehensive land use plan and other long-range, strategic plans. New demands due to changes
in population, employment patterns, demographics and land use plans require changes to the
community's planning process.
Financial management tool. Decisions must be made about not only what the community needs,
but what it can afford. By providing estimates of revenue sources and possible fmancing
mechanisms, projects can be prioritized to ensure that the best use is made of fmancially
constrained capital dollars.
Reporting .document. The Capital Projects Plan describes proposed projects and communicates
to citizens, businesses, and other interested parties Monroe County's capital priorities and
expected sources of funds for the projects.
In summary, the Capital Projects Plan is designed to guide Monroe County's capital planning process in
order to promote fmancial stability and limit the need for dramatic tax increases or diversions of resources
from other programs to make unanticipated capital expenditures.
163
Current Year Major Capital Projects Summary
Funding for major capital projects comes primarily from Gasoline tax, Sales tax and Permit fees. The
following major projects are in the County's Long Range Capital Plan:
General Government
New Judicial Complex (courthouse)
Courthouse Annex
Gato Building Renovation
Old Courthouse
Plantation Key Courtrooms
Marathon Courthouse Renovation
Public Works New Stock Island Facility
Thomas Street
$9,150,000
5,300,140
4,978,000
3,385,457
1,497,000
1,465,000
1,000,000
. 100,000
Public Safety
Big Pine Key Volunteer Fire Department
Marathon Emergency Operations Center
Conch Key Fire Facility
Tavernier Fire Facility
Cudjoe Key Fire Facility
1,287,500
1,049,964
815,000
500,000
175,000
Physical Environment
Hurricane Georges Canal Cleanup
Cesspit Replacement
Wastewater Treatment
1,010,000
1,000,000
1,000,000
Human Services
Tavernier HRS
400,000
Culture & Recreation
Marathon Community Park
Key Largo Community Park
East Martello Towers
3,538,065
2,018,000
280,000
164
Capital Projects Overview
General
Government
17% Public Safety
5%
Physical
Environment
3%
Culture &
Recreation
7%
Transportation
40%
5,000,000
C FY99
m FYoo
. FY01
. FY02
. FY03
25,000,000
20,000,000
15,000,000
10,000,000'
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Fund Balance Uses
. The majority of Fund Balance is budgeted to support existing budget. *
. Reserve for Hurricane's or other major disaster.
. Fund part of the Group Insurance liability.
. Fund major capital expenses (Fire Trucks, Wastewater, Stonnwater)
. Fund aspects ofGASB 34 changes (changes made by the Governmental Accounting Standards Board
will have a dramatic impact on Monroe County's Financial Statements in the near future, some aspects
will take years to implement, while others will have to be a part of the Fiscal Year 2002 budget
process. Finance and Administrative Services are working together to identify and quantify all
changes proposed by GASB 34).
. Can be used to pay down debt related to each fund.
* It should be noted estimates of fund balance are prepared many months before the end of the fiscal year.
These estimates are used in the budget process to support the next year's budget.
Ratio of Budgeted Fund Balance to Actual Fund Balance
Ad Valorem Funds
1999 1998 1997 1996 1995 1994 1993 1992 1991 1990
001 & 002 61% 60% 57% 41% 39% 67% 62% 54% 81% 68%
101 59% 60% 60% 43% 51% 63% 69% 74% 73% 35%
141 71% 95% 85% 76% 76% 523% 633% 97% 86% 74%
146 52% 55% 56% 51% 66% 32% 83% 91% 87% 72%
147 56% 53% 27% 54% 52% 17% 94% 59% 65% 72%
148 58% 61% 53% 51% 71% 77% 14% 85% 80% 122%
Funds 001 & 002- General Revenue Funds
$25,000,000
$20,000,000
$15,000,000 ~~~
$10,000,000 ~,
$5,000,000
$0 -------,- - -- .. .......... r-------r-- - -------1 ....... -- -T---
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Funds 101- Fine & Forfeiture
$20,000,000
r"~
$15,000,000
$10,000,000
/
$5,000,000
$0
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-+- Actual
_ Budgeted
..~ Finance
Recommendation
-.-OMB
Recommendation
-+- Actual
_ Budgeted
'--A-- Finance
Recommendation
-.-OMB
Recommendation
Funds 141- Fire & Ambulance District 1
$4,000,000 J
$3,500,000 I
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
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-+- Actual
_ Budgeted
~ Finance
Recommendation
~OMB
Recommendation
Funds 146- Fire & Ambulance District 6
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
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-+- Actual
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~........ Finance
Recommendation
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Recommendation
Non-Ad Valorem Funds
Ratio of Budgeted Fund Balance to Actual Fund Balance
Non Ad Valorem Funds
99 98 97 96
100 80% 85% 77% 81%
102 65% 76% 76% 99%
103 0% 48% 62% 85%
115-121 60% 55% 65% 43%
125 25% 29% 33% 29%
130 100% 75% 99% 97%
131 74% 76% 125% 103%
132 47% 116% 29% 101%
133 88% 75% 62% 102%
134 99% 50% 87% 69%
135 82% 73% 63% 96%
144 69% 71% 83% 89%
150 75% 79% 85% 97%
152 52% 61% 75% 85%
153 70% 51% 46% 78%
157 74% 83% 0% 0%
158 56% 0% 0% 0%
202 0% 101% 90% 93%
203 72% 76% 94% 98%
205 -81% 93% 8432% 40%
206 0% 22% 0% 0%
304 66% 90% 68% 59%
305 97% 95% 98% 129%
306 0% 26% 0% 0%
401 67% 80% 92% 94%
403 73% 50% 56% 55%
404 66% 85% 91% 86%
414 & 415 77% 84% 86% 87%
501 41% 35% 30% 70%
502 70% 66% 64% 71%
503 88% 105% 104% 93%
504 22% 0% 5% 0%
602 69% 80% 92% 94%
603 11% 82% 68% 92%
Fund 100- Affordable Housing Programs
$250,000
$200,000 ~=---:
$150,000 I ~.
$100,000 l'
$50,000
$0 !
-+- Actual
__ Budgeted
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
: . ..._-.
-+- Actual
__ Budgeted
Fund balance is affected by timing of capital projects.
1996 1997 1998 1999 2000
September 30
Fund 102- Roads and Bridges
1996
1997
2000
1998
1999
September 30
$35,000
$30,000
$25,000
$20,000
$15,000
$10,000
$5,000
$0
Fund 103- Law Library
1996 1997 1998 1999 2000
September 30
Partially funded by Ad Valorem taxes
-+- Actual
__ Budgeted
Funds 115, 116, 117, 118, 120 and 121- TDC
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000 I
I
$2,000,000 _
$0
T
/
.....
1996 1997 1998 1999 2000
September 30
-+- Actual
__ Budgeted
Fund 125- Governmental Fund Type Grants
~ Actual
_ Budgeted
.
, ------l
2000
September 30
Grants are set up during the year with resolutions for unanticipated funds
Fund 130- Impact Fees Fund- Roadway
$8,000,000 ]
$6,000,000 _
$4,000,000
$2,000,000 :
$0 ~
III
~~
~ Actual
_ Budgeted
1996 1997 1998 1999 2000
September 30
Fund balance is affected by timing of capital projects.
Fund 131- Impact Fees Fund- Parks
$900,000
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
1---------------
1996
1997
1999
2000
~ Actual
_ Budgeted
Fund balance is affected by timing of capital projects.
$450,000
$400,000
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$0
1998
September 30
Fund 132- Impact Fees Fund- Library
1996
1997
1998
~ Actual
_ Budgeted
Fund balance is affected by timing of capital projects.
1999
2000
September 30
$250,000 I
$200,000 t--
$150,000 ~
J
$100,000 I
I
$50,000 I
I
I
I
I
$0 :
Fund 133- Impact Fees Fund- Solid Waste
1996
1997 1998 1999
September 30
2000
-+- Actual
_ Budgeted
Fund balance is affected by timing of capital projects.
$900,000
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
Fund 134- Impact Fees- Police
1996
1997
2000
-+- Actual
_ Budgeted
Fund balance is affected by timing of capital projects.
1998
1999
September 30
Fund 135- Impact Fees- Fire Facility
$250,000
$50,000
~ Actual
~ Budgeted
$200,000
$150,000
$100,000
$0
1996
1997
1998
1999
2000
September 30
Fund balance is affected by timing of capital projects.
Fund 144- Upper Keys Trauma Care District
$4,000,000 . . . ~ Actual
$3,500,000 .
.. ~ Budgeted
$3,000,000 --
---
$2,500,000 --
$2,000,000
$1,500,000
$1,000,000
$500,000
$0 ,
1996 1997 1998 1999 2000
September 30
Previously supported by Ad Valorem. Fund uses fund balance and interest to
support operations.
$800,000 I
$700,000
$600,000
$500,000
$400,000
$300,000 I
$200,000 l
$100,000 I
I
$0 i
Fund 150- 911 Enhancement Fund
1996
1997
2000
-+- Actual
_ Budgeted
Fund 152- Duck Key Special Security District
$120,000
$100,000
$80,000
$60,000
$40,000
$20,0:1
1998
1999
September 30
.
1996
1997 1998 1999
September 30
2000
-+- Actual
_ Budgeted
Fund 153- Local Housing Assistance Trust Fund
$1,200,000 j
$1,000,000
$800,000 !
$600,000
$400,000
$200,000
$0
1996 1997 1998 1999 2000
September 30
~ Actual
__ Budgeted
Fund 157- Boating Improvement Fund
$500,000
$400,000
$300,000
$200,000
$100,000
$0
1996 1997 1998 1999 2000
September 30
Fund created in '98
~ Actual
__ Budgeted
Fund 158- Misc Special Revenue Fund
$1,000,000 I
$800,000 I
$600,000
$400,000
$200,000
$0
~ Actual
__ Budgeted
1996 1997 1998 1999 2000
September 30
Fund created in '99
Fund 202-1993 Refunding Improvement Bonds (83)
$500,000
$400,000
$300,000
$200,000
$100,000
$0
--+- Actual
__ Budgeted
1996
1997
1998
1999
2000
September 30
Bonds have been paid off. We are in the process of closing this fund.
Fund 203- 1993 Refunding Improvement Bonds (88)
$600,000 l .~ -:
$500,0001 --~_.
.
.
$400,000 ~ Actual
$300,000 I _ Budgeted
$200,000 l .,-----
$100,000 i
$0 ~
1996 1997 1998 1999 2000
September 30
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
-$2,000,000
Fund 205- 1991 Sales Tax Revenue Bonds
~ Actual
_ Budgeted
----"-"-1
-----,
1996
1997
1998
1999
2000
September 30
Bonds refinanced in '98. Bonds no longer require sinking funds.
$40,000
$35,000
$30,000
$25,000
$20,000
$15,000
$10,000
$5,000
$0
Fund 206- Clerk's Rev Note, Debt
~ Actual
_ Budgeted
~
1996 1997 1998 1999 2000
September 30
Fund created in '97 to pay for the debt associated with the Clerk's computer equipment.
$35,000,000 j
$30,000,000
$25,000,000
,
I
$20,000,000 I
$15,000,000
$10,000,000
$5,000,000
$0
Fund 304- One Cent Infrastructure Sales Tax Capital PR
~ Actual
_ Budgeted
1996 1997 1998 1999 2000
September 30
Fund balance is affected by timing of capital projects
Fund 305- 1991 Sales Tax Revenue Bonds, Capital Project
$1,600,000 a......
$1,400,000
~ .... --
$1,200,000 .- -+- Actual
$1,000,000 _ Budgeted
$800,000
$600,000
$400,000
$200 ,O~~ ] , , , I -----------,
1996 1997 1998 1999 2000
September 30
Residual funds construction of Stock Island Detention Center
Fund 306- Clerk's Rev Note, Capital
$500,000
$400,000
$300,000
$200,000
$100,000
$0
-+- Actual
_ Budgeted
1996 1997 1998 1999 2000
September 30
Fund created in '97
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000 I
$1,000,0~~ j
$1,800,000
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
Fund 401- Card Sound Bridge
T
1996 1997 1998 1999 2000
September 30
Fund 403- Marathon Airport 0 & M
1996 1997 1998 1999 2000
September 30
--+- Actual
_ Budgeted
--+- Actual
_ Budgeted
Fund 404- Key West Airport 0 & M
$5,000,000 .
$4,000,000 :-
$3,000,000
$2,000,000 ~
J
$1,000,000 I
$0 :
~--
:
. -------
--II
~ Actual
_ Budgeted
--,
1996 1997 1998 1999 2000
September 30
Fund 414 & 415- Solid Waste Funds
$12,000,000 ~
$10,000,000 ·
.
$8,000,000
$6,000,000 I
$4,000,000 :
$2,000,000
$0
:
.
~
-----.
.
~ Actual
_ Budgeted
1996 1997 1998 1999 2000
September 30
Fund 501- Worker's Compensation
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000 ~
$0
1996 1997 1998 1999 2000
September 30
Fund 502- Group Insurance
1996 1997 1998 1999 2000
September 30
-+- Actual
_ Budgeted
-+- Actual
_ Budgeted
Fund 503- Risk Management
$40,000
$35,000
$30,000
$25,000
$20,000
$15,000
$10,000
$5,000
$0
1996 1997 1998 1999 2000
September 30
~ Actual
_ Budgeted
Catastrophic reserves of $1,000,000 were built up over a period of many
years under the recommendation of our consultant, lnterisk.
Fund 504- Fleet Management Fund
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
1996 1997 1998 1999 2000
September 30
~ Actual
_ Budgeted
Fund 602- Court Facilities Fees Trust Fund
$600,000
$500,000 i
$400,000
$300,000
$200,OOO.~
$100,000
I
$0 ~
$40,000
$35,000
$30,000
$25,000
$20,000
$15,000
$10,000
$5,000
$0
1996 1997 1998 1999 2000
September 30
Fund 603- Clerk's Drug Abuse Trust Fund
1996
1997
1998
1999
2000
September 30
~ Actual
_ Budgeted
~ Actual
_ Budgeted
Sheriff Grants
30000000 I
25000000
o ,
-+- Actual
_ Budgeted
20000000
15000000
10000000
5000000
1996
1997
1998
1999
2000
September 30
This is most made up of the 25 million dollar Sheriff's Federal Asset
Sharing Program
Non-Profit Funding
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99/184 ~ ·
questions raised today concerninq various personnel benefits that
they could consider in conj1l!lction with the merit proqram.
Commissioner Freeman asked staff to research other
public entities with successful performance evaluatto~/merit
proqrams.
Commissioner Reich wanted to know how much the county
is payinq for the Employee Assistance Program.
Commissioner Williams asked for a report on how
benefits such as vacation, sick leave and holidays fit into the
merit program with no possibility of increasinq benefits for
vacation, sick leave and holidays.
Commissioner Williams discussed performance
measurements in relation to the proposed merit program.
The Board also discussed. employee retirement benefits
and the unfunded liability.
COUNTY ATmRBBY
County Attorney James '1'. Hendrick addressed the Board.
Motion was made by Commissioner Freeman and seconded by
Commissioner Neuqent qrantinq approval and authorizinq execution
of an Interlocal Agreement between lIonroe County and the City of
Key West to continue the present distribution formula for the
local option qas tax'for one additional year. Roll call vote was
unanimous.
COUR'lY .nvDl%STRATOll
Mr. Roberts and Mr. carter discussed wi 1:11 the Board
utilization of cost allocation in the forthcominq County budqet.
Charles BrOOks, John Rolli, representinq the Monroe County Fire
Chiefs' Association;. 'Councilman Ron. Levy, representinq
Islamorada, Villaqe of' Islands; Public Safety Director Reqqie
paros; and Clerk of Court Danny L. Itolhaqe addressed the Board. .
After discussion, motion was made by commissioner Williams and
. seconded by Commissioner Reich to fully. implement the full cost
allocation. Roll call vote was unanimous.
~
Mr. Roberts and Mr. Cartm: discussed with the Board a
proposed p~oqram for fundinq of nonprofits through the Human
Service Advisory Board. After discussion, motion was made by
Commissioner Neuqent and seconded by COmmissioner Williams to
remove the Mental Health budgets from the Human Service Advisory
Ccn-H/Jued ~
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99/185
Board process and have recD1lDllendations came direc1:1y from staff
1:0 the Board of coun1:y commi,sioners; allow movement of lot
within the ramaininq budqet 1:0 be a110catad at the discretion of
the Human Services Advisory Board; and that fundinq used to
generate other fund1nq sources to the County be used ,as a
criteria tor grantinq Human Service Advisory Board funding.
John Roll.i addressed the Board. Roll. call. vote was taken with
the foll.owinq results:
CD1IDIlissioner Freeman
Commissioner Heugent
Commissioner Reich
Commissioner Will.iama
Mayor Harvey
Yes
Yes
Ho
Yes
Yes
Motion carried.
,.
Mr. Robert:s addressed the:. Board ccmcerning funding for
ather nonprofit entities. Motion was made by Commissioner
Freeman and seconded by Commissioner Heuqant 1:0 approve Staff
recommenda:tion, in concept, to continue to handle Ruman Service
Advisory Board fundinq, as in the past, tor inclusion in the
clraft budget to be submitted in Jul.y. Roll cal.l. vote was taken
with the tollowinq results:
CammissionerFreeman Yes
Commissioner Neugent Yes
Commissioner Reich. No
Commissioner Williams Ho
Mayor Harvey Yes
Motion carried.
Mr. Carter discussed with the Board potential impacts
concerninq the.COunty's obliqation to fund the expenses
associated with Hurricane GeQrqes and Tropical Storm Mitch. The
Board took no ofticial action.
...- .
. ~ :.:..:.~_._--:. Mr; -ROberts disCUssed with the Board the need to review
the Fleet Maintenance proqram and the Social Services
Transportation proqram to determine whether they are beinq
operated in the mast efficient and economical way possible.
.' Motion was made by Commissioner Williams and seconded' by
Commissioner Freeman authorizing the COunty Administrator to seek
proposals for consultants to study the Fleet Maintenance proqram
and the Social Services Transportation Proqram. Roll call vote
was taken with the fol.lowinq results:
Commissioner Freeman Yes
Commissioner Neuqent Yes
March 13,200 I
To the Mayor and my Fellow Commissioners on the su~ject of Retiree Benefits:
I'm really trouhled on this issue.~Here arc some of the reasons why:
"
1) Let me start ofT by saying that I am absolutely committed to stepping up to the plate
and making necessary changes to be fiscally responsible. I don"t question that
changes need to be made. I do question that they need to be these changes and made
in this way.
2) I don't think we have prestnted to us adequate information to have a clear idea of the
impacts of some of these proposed changes. How big an impact will raising the
deductible have on our retirees? Do we have a clue as to their retirement income?
Jumping from 400-1000 dollars for a deductible could be a significant quality oflife
impact for a retiree on a low/fixed income, but we don't have any information about
that or any indication of how that kind of issue was considered. I'm not saying, by
the way" that we necessary SHOULD have that information, but it's one of the
reasons that the point below about participation/information is crucial.
3) There are several aspects of the proposal that really worry me specifically, in addition
to the general concerns I will also express. To name a few:
I am horrified by the idea of raising the "out of network" doctor costs to 50%. If
we have retirees who have a doctor who has cared for them for years - and who
makes their lives better - I'm damned ifI'll see them forced to say good-bye
becausc wc'vc made it financially unwise to sec thc doctor of their choicc. I'm
really troubled by this one.
I've already mentioned that I don"t feel we have adequate impact on the issue of
raising the deductible...
I'm concerned about the increased costs for non-preferred drugs. Are there always
equivalent preferred alternatives? Thcse increased pharmacy costs could have
some pretty big impacts as well that I don't see the information we've been
provided adequately expressing.
4) Whcrc's thc cafcteria plan? When last this issue came up, the Commission gave
direction for staff to present us with a cafcteria plan alternative, in which participants
could select options they wanted, even perhaps there would be a basic coverage
package and additional add-ons that the retiree could "choose" to add and pay for. We
asked for that, as a Commission, and that request seems to have just been blown ofT.
lt isn't impossible to do no matter what we get told today, and we should considcr
that option as we already requested. I really hate to see that kind of non-
responsiveness on an issue this crucial.
5) I think thcsc issues arc too crucial for the little information that has becn
disseminatcd. I don"t likc that rctirces weren"t notified til a week before the mecting
and in ex1raordinarily little detail about what the issues on the table would be. I called
t'd~e L 01 .j
the offices of the constitutionals to find out when they received these information
packets, and I don't think. they've been adequately kept as participants in this process.
. THIS IS TOO BIG AND TOO IMPORTANT to be handled in the manner in which it
is being handled.
I'd like to see Commissioner Sp~har, who. I believe, as a former Commissioner's Aide,
has a unique wisdom and experience to bring to this issue, work to design a survey for
our retirees and our employees with more than five years experience with the County.
That survey should outline a range of alternati ves that more than address the fiscal issues,
allow those impacted people who express which of those alternatives they can most bear,
and then we embrace those. I hope that it would be Dixie who would lead the way, but, of
course, whomever takes that lead, the survey should gain input from both the
Administrator AND the constitutional officers who have their own staff and concerns and
need to be a more crucial part of the shaping of this process than they have been.
There will be a lot of work in taking on this task. The list we have today isn't a good
enough starting place, a broad enough selection of alternatives, or even a list that
adequately represents the feelings and needs of our retired workers. I also think. it leaves
out crucial alternatives and that it doesn't allow for individual options to offset costs in
ways that can be borne. WE NEED THE INPUT OF EVERY RETIREE before we make
this decision on the quality of the lives of people who devoted years of service to this
county and I can't SUPPOlt what appears before us today.
I am ready and willing to make the commitment to fiscal responsibility - I just don't
think. what I've been presented is the responsible thing to do.
Sincerely,
Nora Williams
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