Item H1,2
Monroe County, Florida
I Board of County Commissioners
Fiscal Year 2002
Major Budget Issues
)/HI ~~
d. I ;) 9-/0 I
Administrative Services Department
5100 College Road
Key West, FL 33040
(305) 292-4537
(----
- O.UNTY o1MONROE
KEY WEST ~ I~ORIDA 33040
(305) 294-4&41
BOARD OF COUNTY COMMISSIONERS
MAYOR George Neugent., District 2
Dixie M. Spehar, District I
Charles "Sonny" McCoy, District 3
Mayor Pro Tern, Nora Williams, District 4
Murray E. Nelson" District 5
MEMORANDUM
Date:
February 16,2001
Subject:
James L. Roberts
Sheila A. Bar~\l j.fr
Senior Direc~Administrative Services
Budget Discussion and Presentation - February 22, 2001
To:
From:
Attached you will find exhibits that can be used in our presentation next week. You had said
you were going to do the cover message to the Board.
The following items mostly stand on their own, but some additional detail might be useful in
your presentation:
PERFORMANCE MEASURES: The attachment is the presentation originally given to the
Board when we adopted performance measures. The performance measures were included in
the last budget. We feel we are still in the very early stages of setting and budgeting with
performance measures in mind. Where we are in this process is highlighted by an arrow.
During the budget process this year, we will spend more time during the initial kickoff in March
and also schedule time during the departmental roundtables to improve upon what we have now.
Hopefully, by the workshops in July, the perfonnance measures are a major part of the
discussion.
CAPTIAL PLAN: We have attached the pages from the budget book giving the explanation
and charts of the Capital Projects Plan, along with the spreadsheets on Funds 102, 130, 131, 132,
133, 134, 135, and 304. The 304 fund is distributed by project, out through FY 2004. The
balance of the funds project through FY 2006 or 2007 depending on fund.
Also find a one-page spreadsheet on Fund 304 showing the percentage allocation of anticipated
funds for the fiscal years 2005 through 2019.
1
UPPER KEYS HEALTH CARE TAXING DISTRICT: A one-page spreadsheet giving
revenues and expenditures of the district. This was given to you for another item on the
February agenda.
FUND BALANCE GRAPHS: You will see them presented two ways. The ad Valorem funds
show ten years of budgeted and actual fund balances. It also shows an area of recommended
unbudgeted fund balances. As you know, Mr. Kolhage believes we should have an amount
equal to three months of amended budget expenditures, operating transfers and contingency as
unbudgeted fund balance. When OMB started figuring revenues, including fund balances, we
used the practice of budgeting 70 to 80% of what we expected the actual fund balance would be
when the funds were closed out for the fiscal year.
On all other funds we have only presented budgeted and actual. 'IN e have given notes where
appropriate. We have not given FY 2000 actual as the funds are not closed and that number is
unavailable. Most of the funds are done individually. In some cases, we have presented fund
balance for a group of funds, i.e., TDC funds, Sheriff grants, and Library with General Fund.
Some funds are not presented, i.e. Land Authority and Translator.
HUMAN SERVICE ISSUES AND NON-PROFITS: Attached find a four-year history of
Non-Profit Organization Funding. It is split into section by type of agency receiving funding.
You will find Human Services Advisory Board Supervised Agencies, Mental Health Providers,
Youth Recreation, Cultural Programs, ARPP and Older Americans Volunteer Program, Other
Agencies and Law Enforcement Grants. Also attached find the minutes from May 24, 1999,
describing the allocation of funds by the Human Services Advisory Board.
OTHER ISSUES: Group Health Insurance and Reorganization are issues that need to be
addressed prior to the budget being prepared, but as this will be done at special meetings, nothing
is included with this package.
2
Performance Measures
--................
Measure
Major Issues
Performance Measures
~.................
.............-.......
Example Department Objectives:
Example Department Goal:
. Provide strategic planning, sound financial
budgeting, computer systems support,
telephone & TV services, and competitive
procurement county-wide, while
maintaining the highest standards of ethics,
integrity and prudent expenditure of public
funds.
. Develop annual budget in keeping with
GFOA standards.
. Process County purchase requirements,
administer bids and other contracts for
supplies and services.
0lI.-"--"'-" ........
Example Performance !vieasures Performance Measures
BIDS PO'S CONTRACTS ORDERS . Based on program goals
OPEN REVIEWED PLACED
. Measure progress toward goals
11 787 16 130 . Compare over time
2 7&2 10 188
1 746 13 149 . Understandable & verifiable
3 611 10 164 . Reported externally
8 6&8 12 164
9 740 22 166
34 4293 82 9&1
--........-",. ..... ...... -.............
Early Options
. Set goals for service delivery
. Identify measures relevant to goals
. Add, refine performance measures IIC
~...............
Administration Actions
. Formalize performance tracking
. Follow GFOA guidelines
. Add to Budget document
~...............
Later Options
. Survey citizen satisfaction
. Develop multi-year series
. Develop database of statistics
c-.......-.......
Capital Projects
Capital Projects Plan
Each year, Monroe County devotes a large portion of the budget to capital projects. This large financial
investment is required to maintain and expand public facilities and infrastructure. Ifwe fail to maintain OlD'
capital stock, OlD' facilities and infrastructure will deteriorate until costly maintenance is required and
services are cut. Capital plans are developed in concert with the Monroe County Year 2010
Comprehensive Plan.
The Capital Projects Plan is designed to maintain existing infrastructure and accommodate future growth.
Each capital project is undertaken to acquire capital assets, defined as new or rehabilitated physical assets
that are nonrecurring, have useful lives of more than five years, and are expensive to purchase. Examples
of capital projects include construction and rehabilitation of public buildings, major street improvements,
parks and recreation projects and acquisition of fire trucks.
Monroe County's Capital Projects Plan is a multiyear plan that identifies each proposed capital project to
be undertaken, the year in which it will be started. and the proposed method of fmancing the expenditures.
This information is presented in summary form, by year, and disaggregated by funding SOlD'ce.
The Capital Projects Plan should not be confused with the capital budget. The capital budget represents
the first year of the capital projects plan and is legally adopted by the Board of County Commissioners
annually each fall. Projects and financing sources listed in the Capital Projects Plan beyond the current
year are not authorized until the annual budgets for those "out years" are legally adopted.
The basic functions of the Capital Projects Plan are described as follows:
Formal mechanism for decision making. The Capital Projects Plan provides Monroe County
with an orderly process for planning and budgeting for capital needs. Answers to questions about
what to build, when to build. and how much to spend are provided.
Link to long-range planning. The Capital Projects Plan is developed in concert with the
comprehensive land use plan and other long-range, strategic plans. New demands due to changes
in population, employment patterns, demographics and land use plans require changes to the
community's planning process.
Financial management tool. Decisions must be made about not only what the community needs,
but what it can afford. By providing estimates of revenue sources and possible fmancing
mechanisms, projects can be prioritized to ensure that the best use is made of fmancially
constrained capital dollars.
Reporting .document. The Capital Projects Plan describes proposed projects and communicates
to citizens, businesses, and other interested parties Monroe County's capital priorities and
expected sources of funds for the projects.
In summary, the Capital Projects Plan is designed to guide Monroe County's capital planning process in
order to promote fmancial stability and limit the need for dramatic tax increases or diversions of resources
from other programs to make unanticipated capital expenditures.
163
Current Year Major Capital Projects Summary
Funding for major capital projects comes primarily from Gasoline tax, Sales tax and Permit fees. The
following major projects are in the County's Long Range Capital Plan:
General Government
New Judicial Complex (courthouse)
Courthouse Annex
Gato Building Renovation
Old Courthouse
Plantation Key Courtrooms
Marathon Courthouse Renovation
Public Works New Stock Island Facility
Thomas Street
$9,150,000
5,300,140
4,978,000
3,385,457
1,497,000
1,465,000
1,000,000
. 100,000
Public Safety
Big Pine Key Volunteer Fire Department
Marathon Emergency Operations Center
Conch Key Fire Facility
Tavernier Fire Facility
Cudjoe Key Fire Facility
1,287,500
1,049,964
815,000
500,000
175,000
Physical Environment
Hurricane Georges Canal Cleanup
Cesspit Replacement
Wastewater Treannent
1,010,000
1,000,000
1,000,000
Human Services
Tavernier HRS
400,000
Culture & Recreation
Marathon Community Park
Key Largo Community Park
East Martello Towers
3,538,065
2,018,000
280,000
164
Capital Projects Overview
General
Government
17%
Public Safety
5%
Physical
Environment
3%
Culture &
Recreation
7%
Transportation
40%
5.000.000
C FY99
m FYOO
. FY01
. FY02
. FY03
25.000.000
20,000,000
15,000,000
10,000,000'
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Fund Balance Uses
· The majority of Fund Balance is budgeted to support existing budget. *
· Reserve for Hurricane's or other major disaster.
· Fund part of the Group Insurance liability.
· Fund major capital expenses (Fire Trucks, Wastewater, Stonnwater)
· Fund aspects of GASB 34 changes (changes made by the Governmental Accounting Standards Board
will have a dramatic impact on Monroe County's Financial Statements in the near future, some aspects
will take years to implement, while others will have to be a part of the Fiscal Year 2002 budget
process. Finance and Administrative Services are working together to identify and quantify all
changes proposed by GASB 34).
· Can be used to pay down debt related to each fund.
* It should be noted estimates of fund balance are prepared many months before the end of the fiscal year.
These estimates are used in the budget process to support the next year's budget.
Ad Valorem Funds
Ratio of Budgeted Fund Balance to Actual Fund Balance
Ad Valorem Funds
1999 1998 1997 1996 1995 1994 1993 1992 1991 1990
001 & 002 61% 60% 57% 41% 39% 67% 62% 54% 81% 68%
101 59% 60% 60% 43% 51% 63% 69% 74% 73% 35%
141 71% 95% 85% 76% 76% 523% 633% 97% 86% 74%
146 52% 55% 56% 51% 66% 32% 83% 91% 87% 72%
147 56% 53% 27% 54% 52% 17% 94% 59% 65% 72%
148 58% 61% 53% 51% 71% 77% 74% 85% 80% 122%
Funds 001 & 002- General Revenue Funds
$25,000,000 I
$20,000,000
J .&-'-'
$15,000,000 I ~/A-... ~_
$10,000,000
I
$5,000,000
$0
$20,000,000
$15,000,000
$10,000,000
$5,000,000
p,~
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September 30
-+- Actual
_ Budgeted
_w:J..mu Finance
Recommendation
___OMB
Recommendation
Funds 101- Fine & Forfeiture
"
x
$0
p,~ n.o,"'v p,~ p,'c p,'t> ~~
~ ~} ~ ~ ~ ~
September 30
-+- Actual
_ Budgeted
~m*."""" Finance
Recommendation
___OMB
Recommendation
Funds 141- Fire & Ambulance District 1
$4,000,000 J----~------~--- ....
$3,500,000 I
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
p,\::) ",0)1')., p,~ p,'" p,'b ~\::)
~~J~~~~
September 30
-+- Actual
__ Budgeted
~ Finance
Recommendation
-.-OMB
Recommendation
Funds 146- Fire & Ambulance District 6
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000 ~---------
$O~
p,\::) ",0)1')., p,~ p,'" p,'b ~\::)
~~J~~~~
September 30
-+- Actual
__ Budgeted
..m>illm.. Finance
Recommendation
-.-OMB
Recommendation
Funds 147- Unincorporated Area Service District, Parks
and Recreation
$1,000,000 I
$800,000
$600,000
$400,000
$200,000
$0
p.,~
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~ Actual
_ Budgeted
...-....~ Finance
Recommendation
-ilE- OMB
Recommendation
Funds 148- Unincorporated Area Service District,
Planning, Building & Zoning
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
p.,'1:>
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September 30
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_ Budgeted
............ Finance
Recommendation
-ilE- OMB
Recommendation
Non-Ad Valorem Funds
Ratio of Budgeted Fund Balance to Actual Fund Balance
Non Ad Valorem Funds
99 98 97 96
100 80% 85% 77% 81%
102 65% 76% 76% 99%
103 0% 48% 62% 85%
115-121 60% 55% 65% 43%
125 25% 29% 33% 29%
130 100% 75% 99% 97%
131 74% 76% 125% 103%
132 47% 116% 29% 101%
133 88% 75% 62% 102%
134 99% 50% 87% 69%
135 82% 73% 63% 96%
144 69% 71% 83% 89%
150 75% 79% 85% 97%
152 52% 61% 75% 85%
153 70% 51% 46% 78%
157 74% 83% 0% 0%
158 56% 0% 0% 0%
202 0% 101% 90% 93%
203 72% 76% 94% 98%
205 -81% 93% 8432 % 40%
206 0% 22% 0% 0%
304 66% 90% 68% 59%
305 97% 95% 98% 129%
306 0% 26% 0% 0%
401 67% 80% 92% 94%
403 73% 50% 56% 55%
404 66% 85% 91% 86%
414 & 415 77% 84% 86% 87%
501 41% 35% 30% 70%
502 70% 66% 64% 71%
503 88% 105% 104% 93%
504 22% 0% 5% 0%
602 69% 80% 92% 94%
603 11% 82% 68% 92%
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
Fund 100- Affordable Housing Programs
$250,000
$200,000
$150,000
$100,000
$50,000
~ Actual
_ Budgeted
~ Actual
_ Budgeted
Fund balance is affected by timing of capital projects.
$0 I
1996 1997 1998 1999 2000
September 30
Fund 102- Roads and Bridges
1996
1998
1999
2000
1997
September 30
$35,000
$30,000
$25,000
$20,000
$15,000
$10,000
$5,000
$0
Fund 103- Law Library
1996 1997 1998 1999 2000
September 30
Partially funded by Ad Valorem taxes
-+- Actual
_ Budgeted
Funds 115, 116, 117, 118, 120 and 121- TDC
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
1996 1997 1998 1999 2000
September 30
-+- Actual
_ Budgeted
Fund 125- Governmental Fund Type Grants
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
~ Actual
_ Budgeted
1996 1997 1998 1999 2000
September 30
Grants are set up during the year with resolutions for unanticipated funds
Fund 130- Impact Fees Fund- Roadway
$8,000,000
$6,000,000
$4,000,000
$2,000,0: ..
~ Actual
_ Budgeted
1996 1997 1998 1999 2000
September 30
Fund balance is affected by timing of capital projects.
Fund 131- Impact Fees Fund- Parks
$900,000
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000 I
$200,000 ~
$100,000 i
$0 ~
1996
1997
1998
1999
2000
September 30
-+- Actual
_ Budgeted
Fund balance is affected by timing of capital projects.
Fund 132- Impact Fees Fund- Library
$450,000
$400,000
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000 1
$50,000
$0
1996
1997
1998
1999
2000
September 30
-+- Actual
_ Budgeted
Fund balance is affected by timing of capital projects.
$250,000 I
I
$200,000 I
i
$150,000 I
$100,000 1
$50,000
$0 J
Fund 133- Impact Fees Fund- Solid Waste
1996
1997 1998
1999 2000
~ Actual
_ Budgeted
Fund balance is affected by timing of capital projects.
$900,000
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
September 30
Fund 134- Impact Fees- Police
1996
1997
2000
~ Actual
_ Budgeted
Fund balance is affected by timing of capital projects.
1998
1999
September 30
Fund 135- Impact Fees- Fire Facility
$250,000
$50,000
-+- Actual
___ Budgeted
$200,000
$150,000
$100,000
$0
1996
1997
1998
1999
2000
September 30
Fund balance is affected by timing of capital projects.
Fund 144- Upper Keys Trauma Care District
$4,000,000 . . . -+- Actual
$3,500,000 .
- ___ Budgeted
$3,000,000 ---
----
$2,500,000 ..
$2,000,000
$1,500,000
$1,000,000
$500,000
$0 ~ I I I ,
1996 1997 1998 1999 2000
September 30
Previously supported by Ad Valorem. Fund uses fund balance and interest to
support operations.
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
Fund 150- 911 Enhancement Fund
-------'--;
1996
1997
1998
2000
-+- Actual
_ Budgeted
Fund 152- Duck Key Special Security District
$120,000 l
$100,000 l
$80,000
$60,000
$40,000
I
$20,000 i
$0 ~
1999
September 30
.
1996
1997 1998 1999
September 30
2000
-+- Actual
_ Budgeted
Fund 153- Local Housing Assistance Trust Fund
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
1996 1997 1998 1999 2000
September 30
-+- Actual
_ Budgeted
Fund 157- Boating Improvement Fund
$500,000
$400,000
$300,000
$200,000
$100,000
$0
1996 1997 1998 1999 2000
September 30
Fund created in '98
-+- Actual
_ Budgeted
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
Fund 158- Misc Special Revenue Fund
~ Actual
_ Budgeted
-,
1996 1997 1998 1999 2000
September 30
Fund created in '99
Fund 202- 1993 Refunding Improvement Bonds (83)
$500,000 J
$400,000
$300,000
$200,000
$100,000
$0
~ Actual
_ Budgeted
----,
1996
1997
1998
2000
1999
September 30
Bonds have been paid off. We are in the process of closing this fund.
Fund 203- 1993 Refunding Improvement Bonds (88)
$600,000 ~ . < ~.
$500,000
$400,000 .
$300,000 _ --+- Actual
_ Budgeted
$200,000 I
$100,000 I
$0 -~
1996 1997 1998 1999 2000
September 30
-..I
Fund 205-1991 Sales Tax Revenue Bonds
$8,000,000
$6,000,000
--+- Actual
_ Budgeted
$4,000,000
$2,000,000
$0
1996
1997
1998
1999
2000
-$2,000,000
September 30
Bonds refinanced in '98. Bonds no longer require sinking funds.
Fund 206- Clerk's Rev Note, Debt
$40,000
$35,000
$30,000
$25,000
$20,000
$15,000
$10,000
$5,000
$0
---.- Actual
_ Budgeted
1996 1997 1998 1999 2000
September 30
Fund created in 197 to pay for the debt associated with the Clerk's computer equipment.
Fund 304- One Cent Infrastructure Sales Tax Capital PR
$35,000,000
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$0
---.- Actual
_ Budgeted
1996 1997 1998 1999 2000
September 30
Fund balance is affected by timing of capital projects
Fund 305- 1991 Sales Tax Revenue Bonds, Capital Project
$1,600,000 ---
$1,400,000 ......... ._-~..,--
~ -""' --
$1,200,000 .- - -+- Actual
$1,000,000 _ Budgeted
$800,000
$600,000 i --
$400,000 j --
$200,0~~ I I I ------y---.~I
1996 1997 1998 1999 2000
September 30
Residual funds construction of Stock Island Detention Center
Fund 306- Clerk's Rev Note, Capital
$500,000
$400,000
$300,000
$200,000
$100,000
$0
-+- Actual
_ Budgeted
--,
1996 1997 1998 1999 2000
September 30
Fund created in '97
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000 J
$2,000,000 I
$1,000,0~~ ~I
$1,800,000
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
Fund 401- Card Sound Bridge
1996 1997 1998 1999 2000
September 30
Fund 403- Marathon Airport 0 & M
1996 1997 1998 1999 2000
September 30
-+- Actual
_ Budgeted
-+- Actual
_ Budgeted
Fund 404- Key West Airport 0 & M
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
-+- Actual
_ Budgeted
---,
1996 1997 1998 1999 2000
September 30
Fund 414 & 415- Solid Waste Funds
$12,000,000 .
$10,000,000 . . .. -+- Actual
- -
-- ~---- -- _ Budgeted
$8,000,000 -
-
$6,000,000
$4,000,000
$2,000,000
$0 I
1996 1997 1998 1999 2000
September 30
Fund 501- Worker's Compensation
1
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
1996 1997 1998 1999 2000
September 30
Fund 502- Group Insurance
1996 1997 1998 1999 2000
September 30
-+- Actual
_ Budgeted
-+- Actual
_ Budgeted
$40,000 + ~
$35,000
$30,000
$25,000
$20,000
$15,000
$10,000
$5,000
$0
Fund 503- Risk Management
1996 1997 1998 1999 2000
September 30
-+- Actual
_ Budgeted
Catastrophic reserves of $1,000,000 were built up over a period of many
years under the recommendation of our consultant, Interisk.
Fund 504- Fleet Management Fund
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
1996 1997 1998 1999 2000
September 30
-+- Actual
_ Budgeted
Fund 602- Court Facilities Fees Trust Fund
$600,000
I
$500,000 -i
$400,000 -1-
I
$300,000 !
i
$200,000
$100,000
$0
~
--
-+- Actual
_ Budgeted
1996
1997
1998
1999
2000
September 30
Fund 603- Clerk's Drug Abuse Trust Fund
$40,000
$35,000
$30,000
$25,000
$20,000
$15,000
$10,000
$5,000
$0
-+- Actual
_ Budgeted
1996
1997
1998
1999
2000
September 30
30000000
25000000
20000000
15000000
10000000
5000000
o I
1996
Sheriff Grants
1997
1998
1999
2000
-+- Actual
_ Budgeted
This is most made up of the 25 million dollar Sheriff's Federal Asset
Sharing Program
September 30
Non-Ad Valorem Funds
Ratio of Budgeted Fund Balance to Actual Fund Balance
Non Ad Valorem Funds
99 98 97 96
100 80% 85% 77% 81%
102 65% 76% 76% 99%
103 0% 48% 62% 85%
115-121 60% 55% 65% 43%
125 25% 29% 33% 29%
130 100% 75% 99% 97%
131 74% 76% 125% 103%
132 47% 116% 29% 101%
133 88% 75% 62% 102%
134 99% 50% 87% 69%
135 82% 73% 63% 96%
144 69% 71% 83% 89%
150 75% 79% 85% 97%
152 52% 61% 75% 85%
153 70% 51% 46% 78%
157 74% 83% 0% 0%
158 56% 0% 0% 0%
202 0% 101% 90% 93%
203 72% 76% 94% 98%
205 -81% 93% 8432% 40%
206 0% 22% 0% 0%
304 66% 90% 68% 59%
305 97% 95% 98% 129%
306 0% 26% 0% 0%
401 67% 80% 92% 94%
403 73% 50% 56% 55%
404 66% 85% 91% 86%
414 & 415 77% 84% 86% 87%
501 41% 35% 30% 70%
502 70% 66% 64% 71%
503 88% 105% 104% 93%
504 22% 0% 5% 0%
602 69% 80% 92% 94%
603 11% 82% 68% 92%
Non-Profit Funding
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99/184~ ..
questions raised today concerning various personnel benefits that
they could consider in conj'U!lction with the merit program.
commissioner Freeman asked staff to research other
public entities with successful performance evaluatto~/merit
programs.
COmmissioner Reich wanted to know how much the county
is paying for the Employee Assistance Program.
Commissioner Williams asked for a report on how
benefits such as vacation, sick leave and holidays fit into the
merit program with no possibility of increasing benefits for
vacation, sick leave and holidays.
Commissioner Williams discussed performance
measurements in relation to the proposed merit program.
The Board also discussed. employee retirement benefits
and the unfunded liability. I
COUNTY ATmRBBY
County Attorney James T. Hendrick adclressed the Board.
Motion was made by Commissioner Pre<<man and seconded by
Commissioner Neugent granting approval and authorizing execution
of an Interlocal Agreement between Honroe County and the City of
Key West to continue the present distribution formula for the
local option gas tax 'for one additional year. Roll call vote was
unanimous.
COOBTY AJ)1(D1%STRATOR
Mr. Roberts and Mr. carter discussed with the Board
utilization of cost _llocation in the forthcoming County budget.
Charles BrOOks, John Rolli, representing the Monroe County Pire
Chiefs' Association;. 'Councilman Ron, Levy, representing
Islamorada, Village of' Islands; Public safety Director Reggie
Paras; and Clerk of Court- Danny L. ltolhage adclressed the Board. .
After discussion, motion was made by commissioner Williams and
seconded by Commissioner Reich to fully. implement the full cost
allocation. Roll call vote was unanimous.
~
Mr. Roberts and Mr. Cartm: discussed with the Board a
proposed p~ogram for funding of nonprofits through the Human
Service Advisory Board. After discussion, motion was made by
Commissioner Neugent and seconded by Commissioner Williams to
remove the Mental Health budgets from the Human Service Advisory
Ccn-H/Juf:d ~
I'.~~:::. ~.',;~\"
. -.'
99/185
Board process and have recOJlDllendations came c:1irectly from staff
1:0 1:I1e Board o~ COun'Cy Commi!lsionerB; allow JIlOVement o~ 10_
within t:be remaininq budqet 1:0 be allocat:ad at: t:be discretion of
1:I1e Human Services Advisory Board; and that: ~dinq used to
q8l1erate other fundinq .aurc_ to t:be Coun1:y be used ,as a
crit:eria far grant:inq Bu1Ilan Service Advisory Board ~UDdinq.
John Rolli addr.ssed 1:I1e Board. Roll. call. vot:e was taken wit:b
t:he fOllowinq results:
commissioner Freeman
CODIJIlissioner Neuqent
Commissioner Reich
Cammissioner Williams
Hayor Harvey
Yes
Yes
No
Yes
Yes
Motion carried.
I'
Hr. Roberts addressed t:ba.:. Board concerninq fundinq far
ather nonprofit entities. Hotion was made by Commissioner
Freeman and seconded by Commissioner Neuqent: to approve staff
recoDlDlenda:t:ion, in concept, to continue to handle Human Service
Advisory Board fundinq, as in 'the past, far inclusion in the
draft budqet to be su!:mli tted in July. Roll call vote was taken
with the fOllowinq results:
Commissioner Freeman Yes
CODUllissioner Neuqent Yes
Commissioner Reich. No
Commissioner Williams No
Mayor Harvey Yes
Motion carried.
Hr. Carter discussed with 'the Board potential impacts
conceminq 'the,' County's obliqation to fund the expenses
associated with Hurricane GeQrqes and Tropical storm Hitch. The
Board took no official action.
....-. . .
-- -- :~~-'--""'- ~ -ROberts disCUssed with 'the Board 'the need to review
the Fleet Maintenance Program and the Social Services
Transportation Program to determine whether t:hey are beinq
operated in t:he mast: .~ficient and econamica~ way possible.
Motion was made by Commissioner Williams and seconded' by
CODlDlissioner Freeman aut:horizinq t:he COun1:y Administrator to seek
proposals for consultants to study t:he Fleet Maintenance proqram
and the Social Services Transportation Proqram. Roll call vote
was taken with t:he followinq results:
Commissioner Freeman Yes
Commissioner Neuqent Yes
Revised 2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 2):-2001
Division:
County Administrator
Bulk Item: Yes
No -X-
Department: County Administrator
AGENDA ITEM WORDING:
Discussion of issues that will be part of the proposed Fiscal Year 2002 Budget with guidance from the
Board of County Commissioners concerning how they wish to approach these issues,
ITEM BACKGROUND:
In a number of discussions over the past few months, the Board of County Commissioners has
indicated its interest in reviewing certain issues prior to the initiation to the budget process, It is the
Board's intent to give instructions to the Administration concerning how it wishes to proceed in the
forthcoming budget. The four primary issues involved are the history of nonprofit funding, utilization
of performance measures, the capital program, and fund balances,
PREVIOUS REVELANT BOCC ACTION:
As above,
STAFF RECOMMENDATIONS:
Discussion and instructions to the Administration.
TOTAL COST:
-0-
BUDGETED: Yes
No
COST TO COUNTY: -0-
REVENUE PRODUCING: Yes
No
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty _
OMB/Purchasing _Risk Management _
DIVISION DIRECTOR APPROVAL:
~ ~~~2Q
James L. ~
DOCUMENTATION:
Included
To Follow X
Not Required
DISPOSITION:
AGENDA ITEM #~~
AGENDA ITEM WITH LATE DOCUMENTATION
DIVISION County Administrator
DEPARTMENT County Administrator
SUBJECT Discussion of issues that will be part of the
proposed Fiscal Year 2002 Budget with guidance from the
BOCC concerning how they wish to approach these issues
DATE ITEM WILL BE AVAILABLE February 16.2001
AGENDA ITEM NUMBER 2-H2