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02/21/2001 Agenda AGENDA MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Any person who wishes to be heard shall provide the Clerk with his or her name and residence and the agenda item on which he or she wishes to be heard. Such information shall be on a card provided by the County. An individual has three minutes and a person representing an organization has five minutes to address the Board (except that individuals wishing to speak during public hearings pertaining to land use issues will have five minutes). The first person representing the organization will be allowed the five minutes. Subsequently, all other speakers on behalf of that organization have three minutes to address the Board. Once an individual has addressed the Board, he or she will not be permitted to return to the podium for follow-up comments, unless the issue involved is quasi judicial in nature. In that case, the applicant may return to the podium to conclude his or her position at the end of the public hearing. Please note that all time approximate items are listed in bold. Wednesday, February 21,2001 Key Largo Library Tradewinds Shopping Plaza 101485 Overseas Highway Key Largo, Florida Regular Meeting 10:00 A.M. Lower & Middle Keys Fire & Ambulance District Board of Governors 11 :30 AM. Public Hearings 3:00 P.M. TIME APPROXIMATE REGULAR MEETING NOTES 10:00 AM. CALL TO ORDER INVOCATION SALUTE TO FLAG A ADDITIONS, CORRECTIONS, DELETIONS PRESENTATION OF A WARDS 1. Presentation of Mayor's Proclamation recognizing the month of February, 2001 as Library Lovers Month 2. Presentation of Mayor's Proclamation recognizing the month of March, 2001 as Seagrass Awareness Month 3. Presentation of Mayor's Proclamation recognizing the month of February, 2001 as Black History Month /-- BULK APPROVALS - MAYOR NEUGENT ~ 1. Approval to award bid and enter into an agreement with Humane , Animal Care Coalition, Inc. for operation of the Key Largo Animal / Shelter in the amount of $208,316.00 per year /2. Approval of an Amendment to Interlocal Agreement with the Monroe County School Board to provide funding for maintenance of recreational facilities at Sugarloaf School and Key Largo Elementary Conceptual approval to provide $5,000 to the Monroe County School Board toward a new playground and/or playground equipment for Sugarloaf School Approval to award bid and issue a purchase order in the amount of $69,864.00 to the low bidder, Atlantic Truck Center, for the purchase of one (1) new fuel tanker truck Approval to piggy-back on previous bid and purchase one (I) new Case 621C Wheel Loader from Briggs Equipment (f/k/a Coastline Equipment Co.) in the amount of$76,784.00 Approval for the in-house Road Department paving crew to resurface South Layton Drive, an additional unpaved area adjacent to South Layton Drive, and Sands Lane for the City of Layton; the cost of this project will be reimbursed by the City of Layton upon completion Approval of Amendment to Lease Agreement with Toppino's Inc. concerning vacant land to hold vegetative waste and hurricane debris, if needed during emergencies, at the rate of $255 per acre per day Approval to renew existing contract with RMS International for emergency generator inspections, maintenance and repair for one additional year with no increase over last year's contract price Approval to enter into a four (4) month Lease Agreement (with two (2) four (4) month options to renew) with Cayo Hueso Parking, Inc. for ten (10) parking spaces for the State Attorney's Office at Jackson Square Correction of Lease Amendment with L. H. Kephart d/b/a Eaton Street Professional Center, approved December 13, item 3, adjusting the time for dumpster fee increase commencing . /' December 1,2000, and ending November 30,2004 y. Approval of a Renewal Agreement with Synagro Southeast, Inc. for the Operation and Maintenance Service Contract for the Wastewater Treatment Facility at the Monroe County Detention Center, and to adjust each cost by the percentage change in the ~onsumer Price Index for all urban consumers (CPI-U) for the most recent 12 months available . Approval to renew the agreement with The Guidance Clinic of the Middle Keys, Inc. for wastewater treatment processing from the Marathon Detention Facility L vi/ / vf vA ~ vi. ~ ~ 2 BkfLK APPROVALS - CONTINUED A3. Approval to rescind Lease Agreement with Deputy Mark Taylor effective December 30, 2000, and authorization to execute Lease Agreement with a Sheriff Deputy appointed by Sheriff Richard D. Roth to reside in the Stiglitz House located at Watson Field using the new rate structure of $425/mo. ($229.06 rent and $195.94 utilities - sewer/septic, electricity and solid waste collection service) Approval authorizing Conch Cruisers, Inc. (Higgs Beach) to make site improvements as outlined under sections 17, 18 and 19 of the Lease Agreement, contingent upon obtaining all applicable City, County, State and Federal permits. 1. Installation of Tiki Hut to sell beverages (No alcoholic beverages permitted); 2. Installation of a fence around the back door, restrooms, ice machine and liquor storage of the restaurant; 3. Reinstall front door canopy Acceptance of monthly report on Change Orders reviewed by the County Administrator Approval to enter into contract with the State of Florida, Department of Community Affairs in acceptance of Hazard Mitigation Grant Program funds for the FEMA Project 1259-0019, Gato Building Retrofitting Project Approval to renew annual contracts with Bert Bender & Associates Architects and William P. Horn, for NE Services for construction projects costing $500,000 or less Approval of contract with Bender & Associates, Inc. to perform architect/engineering services for renovation of the Old Mariner's Hospital Approval to purchase one Type I, F-450 Ambulance by "Piggybacking" on our own previously awarded competitive bid / from Wheeled Coach Industries, Inc. in the amount of $1 00,217 vio. Approval of a resolution authorizing the Mayor to execute an EMS County Grant Application and related Request for Grant Distribution to the State of Florida Department of Health, Bureau of Emergency Medical Services Approval of agreement with Ocean Reef Volunteer Fire Department, Inc. concerning the issuance and utilization of automated external defibrillator Approval to award bid and enter into an agreement between the Board of County Commissioners, acting as the governing board for the Municipal Services Taxing District 6 and Fire Tech Repair Service, Inc. for maintenance of Fire/Rescue vehicles, semi-annual inspections, preventative maintenance, and unscheduled /" maintenance resulting from malfunction or failure ~. ' Approval to remove surplus equipment from inventory via disposal/destruction and advertising for bids and accepting bids C. / ~' ~, ~' ~. , ,19, ---- A L 3 BuC~ APPROVALS - CONTINUED fi, -- Approval of amendment to the contract with Diamond Detective Agency to continue security services at Duck Key at a rate of / $15.34 per hour on a month to month basis, until a new contract can be awarded through the competitive bid process 5. Approval to close fund 202, 1993 Refunding Improvement Bonds ~r(1983) and approval of equity transfer of residual funds to the General Fund ___ 6. Approval to spend Roadway Impact Fees to design and construct a multi-use trail and landscaping including retrofit of historic bridges for trail alignment Approval of amendment #4 to extend contract with Public Financial Management, Inc. financial advisor to Monroe County Approval to exercise I st renewal option, Section 8 of current contract with Buccaneer Courier for courier service Approval of various resolutions for the transfer of funds and resolutions for the receipt of unanticipated revenue Approval of amendments to contract with Literacy Volunteers of America, Monroe County, correcting amount from $10,732 to $9,232 Approval of amendments to contract with Florida Keys Outreach Coalition, correcting amount from $10,057 to $8,557 Approval of contract with Rural Health Network of Monroe County to provide outreach promotional activities for the Florida Healthy Kids Program Approval of recommendation of Substance Abuse Policy Advisory Board to allocate Local Law Enforcement Block Grant (LLEBG) Funds for Juvenile Drug Court ~/ Approval for Mayor to sign Property Damage Release discharging Benny H. & Sandra Spalding & Geico Casualty Insurance Company from any and all claims, actions, causes of action, demands, rights, damages, costs, loss of service, expenses and compensation whatsoever, which the undersigned now haslhave or which may hereafter accrue on account of or in any way growing out of any and all known and unknown, foreseen and unforeseen property damage and the consequences thereof resulting or to result from the occurrence on or about the 18th day of July, 2000, at or near SR 5 and Tavernier, Florida Approval of agreement for Disposal of Remains with Martin- Vegue and McCluney Funeral Home Approval of agreement for Disposal of Remains with Dean-Lopez Funeral Home Approval of agreement for Disposal of Remains with Beyer Funeral Home C. A L ~' J ~/ / ~' L / ~ y( 4 Brn1<: APPROVALS - CONTINUED ~ Authorization to execute 2001/2002 Low-Income Home Energy ./ Assistance Program Grant with the Florida Department of Community Affairs 9. Approval of an agreement for CDL Trainingffesting with Fisherman's Hospital for the training and testing of the hospital's / employees to drive school buses for evacuation purposes to be billed at $25 per hour per person for such training and testing . Approval of an agreement for CDL TraininglTesting with Lower Key's Medical Center for the training and testing of the hospital's / employees to drive school buses for evacuation purposes to be billed at $25 per hour per person for such training and testing . Approval to submit a grant application for a Community Foundation of the Florida Keys Grant and for the Mayor to execute / same ~. Approval to terminate Interlocal Agreement (between Monroe County and City of Key West) for County use of Douglass Community Center, May 4, 1993, authorized by the Commission of the City of Key West Resolution No. 93-171, May 4, 1993 and Resolution No. 015-1993 of the Monroe County Board of County Commissioners; and, approval to authorize Monroe County to send written notices to the City of Key West, at least thirty (30) days prior to the termination, as specified in paragraph 2, Term and Termination of the Agreement Approval to accept and execute 2001 Florida Library Literacy grant agreement with the Florida Department of State, Division of Library and Information Services Approval of agreement with Robinson-Van Vuren to provide additional Air Traffic Control Tower hours of service during construction of the taxiway and aircraft aprons at the Key West / International Airport 4t' Approval of an amendment to the lease agreement for the Airport Gift Shop Approval of lease and concession agreement with Hertz corporation for operations at the Key West International Airport Approval to enter into a contract with Lexis-Nexis for subscription to their Newspaper database Approval of Workers' Compensation Settlement in the amount of $192,900, inclusive of attorney's fees C. ~ / ~ .d ~ f w-~ 5 D. DI ISION OF COMMUNITY SERVICES / 1. Report a) Duck Key Breakwater Restoration Project Progress b) Miami-Dade Transit Bus Route Extension to MM 50 Progress c) Monroe County Youth Programs Report on Program Changes d) Monroe County One Stops Expansion Report E. irSION OF PUBLIC SAFETY 1. Report F. DIVIS~ON F PUBLIC WORKS 1. port \Ic1} Report on LaPaloma Bridge Removal v6) Update on status of Marathon Community Park project G. WORTS v1 / Report vl. Approval to advertise a Request for Bids to purchase runway and / taxiway paint striping equipment for the Marathon Airport . Approval to advertise a Request for Bids to purchase an airport sweeper for the runway and taxiway ADJOURNMENT H. v&ER & MIDDLE KEYS FIRE & AMBULANCE DISTRICT OARD OF GOVERNORS ~. Report a) Status of the Conch Key Volunteer Fire Department 2. Approval to award bid and enter into an agreement between the Lower and Middle Keys Fire and Ambulance District and Fire Tech Repair Service, Inc. for maintenance of Fire/Rescue vehicles, semi-annual inspections, preventative maintenance, and unscheduled maintenance resulting from malfunction or failure 11 :30 A.M. ADJOURNMENT 6 ADJOURNMENT 1. 0 DING BOARD - Capt. Mills . Request that the Board waive the requirement that Island Disposal Corporation provide Annual Certified Audits pursuant to the contract between Mid-Keys Waste, Inc. and Monroe County - Karl Beckmeyer Update on the indigent care needs throughout Monroe County - Rural Health Network 2:00 P.M. 2:15 P.M. 2:30 P.M. I J. ~'NROECOUNTYTAXCOLLECTOR 1. Approval of award of bid for the advertisement of the 2000 delinquent tax rolls K. MONROE COUNTY HEALTH DEPARTMENT y' Approval of the annual Core Contract between the Board of V~ , County Commissioners and the Florida Department of Health, Monroe County Health Department for services provided in Monroe County L. f\~ROE COUNTY JUDICIAL SERVICES '-'fV!'l Approval to enter into a lease with Roger Young, d/b/a OPMI, Inc., for approximately 1918 square feet of office space for Family / Court Programs' staff, Drug Court Program staff, and Information / Systems staff, starting March 1,2001 u(" Approval to write-off uncollectable accounts of the court reporting department M. ~NROECOUNTYSHEroFFDEPARTMENT 0. Approval of disposition of inventory items for the month of / February, 2001 v2/ Approval of request of expenditures from the Law Enforcement v< Trust Fund 3. Approval to execute Monroe County Sheriff's Department Child Restraint Highway Safety Project Grant 7 M. M~OE COUNTY SHERIFF DEPARTMENT - CONTINUED ;('1'11'< Approval to execute Monroe County Sheriffs Department Motorcycle Safety/Highway Safety Project Grant N. CO~SSIONERS' ITEMS J?"~"MAYOR NEUGENT - Discussion of a proposed $2,500 ATF I permit for BFE enclosures to be held in a trust for hurricane debris removal 15Z )I> c~ s ~ I - MAYOR NEUGENT - 'rpC'tion from the Board of County Commissioners for non-intrusive but aggressive code enforcement 7 measures of BFE enclosure violations after December 31, 199,(,' Code Enforcement Department to prioritize BFE violations not covered by statute of limitations, as #1 priority of enforcement MAYOR NEUGENT - Discussion of other sources of revenue to mitigate hurricane debris removal in unincorporated areas that could be turned into self insurance fund over time COMMISSIONER MCCOY - Reappointment of Charles Ingraham to the Florida Keys Council for People with Disabilities COMMISSIONER MCCOY - Reappointment of Alexsandra Leto to the Human Services Advisory Board COMMISSIONER NELSON - Discussion of trauma care in the jurisdiction of the Upper Keys Trauma District and appropriate instructions to staff and the County Attorney COMMISSIONER SPEHAR - A resolution honoring the memory of Louis B. Schwartz who passed away at the age of 88 on January 19,2001 COMMISSIONER SPEHAR - Approval of District One appointment of Kirk Bondurant to the Human Services Advisory Board COMMISSIONER SPEHAR - Approval of the appointment of Michelle Wisniewski to the Florida Keys Council for People with Disabilities COMMISSIONER SPEHAR - Approval of additional retirement funds in the amount of $14,631.03 for Wilhelmina Harvey to be paid to the State of Florida Department of Management Services, Division of Retirement, subject to the approval of the payment by the Division COMMISSIONER WILLIAMS - Approval of Traffic Control plan for Hurricane Evacuation for year 2001 Lf:~ 0 f ~, /' ~ .( L 8 o MISSIONERS' ITEMS - CONTINUED COMISSIONER WILLIAMS - Discussion of two items: 1) Do we wish to revisit the 1993 ordinance that stopped issues like the tower from coming before the Board of County Commissioners? 2) Do we wish to revisit the ordinance that stopped event issues like the annual race on Loop Road from coming before the Board of County Commissioners? Approval of a resolution of the Board of County Commissioners which resolves to hold special meetings tJ-- L in Tavernier, Big Pine, and on Sugarloaf and Long Keys, at least annually ---Z' COMMISSIONER WILLIAMS - Approval of agreement with DCA to accept units for affordable housing Z4. COMMISSIONER WILLIAMS - Discussion of a long-term approach to Monroe County Land Use issues 15. COMMISSIONER WILLIAMS - Discussion and approval to add Old Settlers Park of Tavernier to the list of parks open to dog exercising on leash restraints, by the Tavernier Community Association. Association also requests that waste bags be placed at the park for ease of pet owners to police their pets COMMISSIONER WILLIAMS - Update on federal grant and discussion of an approach to funding area water quality improvement projects J1~, (((~ - ~l' ~ 17, vv I r- ( \,IV I ..Q. N. ~,l - L..----..-- 4:00 P.M. 4:15 P.M. h. - ~ , C(A.M I VC( ~ - t4, V(J -;;~~k. w. O. COUNTY CLERK ~ ~/ Approval of Fine & Forfeiture Expenditures 1.3'. , Approval of Warrants Z Official approval of the Board of County Commissioners minutes from Special Meetings of January 9, 11,2001 and Regular / Meetings of January 17 & 18,2001 ~ Approval of Tourist Development Council Expenditures for the month of January, 2001 9 COUNTY ADMINISTRATOR 1. Report f) _______ a) Confirmation of a Special Board of County Commissioners IV meeting to be held on March 13, 2001 at 10:00 a.m. at the Marathon Government Center concerning Monroe County employees and retirees group benefits Approval of Amendment to Consulting Contract with Robert F. Reyes and W. Douglas Moody of the law firm of Graham Moody & Sox Approval of an appointment to the Historic Preservation Commission Approval of appointments to the Older Americans Advisory Board as outlined on the attached list Approval from Monroe County to support proposed legislation for small counties (under 100,000 population) to be eligible to participate in the State Group Health Insurance Program and State Prescription and Drug Program Approval to schedule a special meeting of the Board of County Commissioners to continue discussions and decisions concerning reorganization of the County government Approval of an appointment to the Florida Keys Council for People with Disabilities Approval to advertise a Request for Proposals for Pre-Positioning Services for disaster related activities such as hurricanes and tropical storms, or other disaster related activities where the Mayor / may declare a Declaration of Emergency for Monroe County Vf Approval in concept to enter into a sole source contract with the Florida Center of Public Management, a unit of Florida State University, in Tallahassee, to host and coordinate seven (7) exportable courses to Key West and the Florida Keys for the Certified Public Manager (CPM) professional designation for Monroe County Managerial employees and other local government managers participating in the program sponsored by Monroe County Approval to conduct an Operational Study of the Monroe County Social Services Transportation Department and the County Community Transportation Coordinator (CTC), Marathon Guidance Clinic by the Florida Commission for the Transportation Disadvantaged (FCTD) in Tallahassee P. / /0 3. vi / o - 6. ()~ ~ / VI 10. to o (/ ---- -D- 3:00 P.M. Q. COUNTY ATTORNEY 1./ Report vZ Approval of subordination of mortgage agreement and authorizing the Mayor to execute same Approval of a resolution requesting that the US Congress pass legislation prohibiting FEMA from requiring demolition of "downstairs enclosures" as a condition of obtaining FEMA sponsored flood insurance Approval to advertise an ordinance creating Chapter 2.4, Monroe County Code, in order to require that the residents of structures built below base flood elevation register with the County Office of Emergency Management and that when a tropical storm threatens the Florida Keys, the County Administrator may order such residents to evacuate - 3. - 4. R. YL1C HEARINGS V 1. Public hearing on a resolution of a proposed abandonment of Bahama Road North, Marion Park, Key Largo . Public hearing on a resolution of a proposed abandonment of / Morris Avenue, Cross Key, Key Largo . Public hearing on an ordinance amending Section 6-57(b), / Monroe County Code, requiring signs placed on contractors' vehicles to be permanent . Public hearing on an ordinance amending Section 6-66(7), Monroe County Code, in order to include in the prohibited / actions mismanagement or misconduct which causes financial harm to another contractor . Public hearing on an ordinance amending Section 13-14(t), / Monroe County Code, to provide that the $3 Court cost assessment for the operation and administration of Teen Court be transferred to the Sheriff instead of the State Attorney 6. Public hearing on an ordinance creating Section 2.1-5, Monroe fc-f) County Code, in order to prohibit the possession of open{f.P'~ containers of alcoholic beverages by any person on a public road or parking lot not just those persons in vehicles ADA Assistance: Anyone needing special assistance at the Board of County Commissioners' meeting due to a disability should contact the County Administrator's office at 292-4441 by 12:00 p.m. on Friday, February 16,2001. 11