Resolution 436-1990
Monroe County
Human Resources
RESOLUTION NO. 436-1990
0
Q N
~ en
0
(.) ~
LU
~
c:::
0 CD
LA- N
Q ~
LtJ
.....
c:: Q
en
..
1.r.J
~
(J) LA-
ct...:>
3 (.) ~ RESOLUTION OF THE BOARD OF COUNTY
~ a: 5COMMISSIONERS OF MONROE COUNTY,
~o~LORIDA, AMENDING THE DOCUMENT ENTITLED
>- :.:: UJ"MONROE COUNTY PERSONNEL POLICIES AND
z c3 9?ROCEDURES", TO INCLUDE A DOCUMENT
~ iENTITLED "EMERGENCY MEDICAL SERVICES
Q ~OLICY ADDENDUM"
WHEREAS, the Board of County Commissioners of Monroe
County, Florida, previously adopted Ordinance No.03?
1988
repealing Chapter 2, Article III of the Monroe County Code
entitled "Employment Policies and Procedures," and
WHEREAS, the Board of County Commissioners of Monroe
County,
Florida,
did adopt the employment policies and
procedures set forth in the document entitled, "Monroe County
Personnel Policies and Procedures," which are incorporated
herein by reference and established as the employment policies
and procedures to govern and control all employees of Monroe
County, Florida, and
WHEREAS, the Board of County Commissioners of Monroe
County, Florida, now desire to amend said employment policies
and procedures to include the attached document entitled
Emergency
Medical
Services
Policy
Addendum
which
are
incorporated herein by reference and established as the
employment policies and procedures to govern and control all
Emergency Medical Services Employees of Monroe County Florida,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that the Board hereby amends the
employment policies and procedures to include the Emergency
Medical Services Policy Addendum as set forth in the attached
document entitled "Monroe County Emergency Medical Services
Personnel Policies and Procedures Policy Addendum," which are
incorporated herein by referepce and established as the
employment policies and procedures to govern and control all
Emergency Medical Services employees of Monroe County, Florida.
PASSED AND ADOPTED by the Board of County Commi ssioners of
Monroe County, Florida, at a regular meeting of said Board held
on the U-jj, day of ~~J."...A.D., 19~.
BOARD OF COUNTY COMMISSIONERS
OF MONRO~~Y, FLORIDA
BY: ~c.vtr. -
MA~
(SEAL)
Attest:
~L~~~
I1Pi~ROVED :lIS TO rORM'
AND LH?/ll Sf'i:FICIElYCY.
EMERGENCY MEDICAL SERVICES Policy Addendum
Court AppearancesjDepositions
SECTION A-I
A. Scheduled Work Day I f subpoenaed to give a deposition
and/or appear in court to give testimony regarding a case to
which you responded as an employee of Monroe County Emergency
Medical Services, you are to:
1. Immediately notify the Operations Manager of the subpoe-
na for deposition and/or court appearance. Forward a copy
of the subpoena to the EMS Office.
2. Contact your Shift Supervisor to arrange coverage for
your shift.
3. Document your time for the hours spent on the deposi-
tion and/or court appearance, including travel time to and
from the location, on your time sheet. Indicate "Deposi-
tion" or "Court Appearance" in the 'For' Column of the time
sheet. (See Enclosure (1).)
4. Upon completion of the deposition/court appearance you
will report to your assigned station or as otherwise direct-
ed by the Shift Supervisor,
B. Off Duty - If subpoenaed to give a deposition and/or appear
in court to give testimony regarding a case to which you respond-
ed as an employee of Monroe County Emergency Medical Services,
you are to:
1. Immediately notify the Operations Manager of the subpoe-
na for deposition and/or court appearance. Forward a copy
of the subpoena to the EMS office.
2, Document your time for the hours spent on the deposi-
tion and/or court appearance, including travel time to and
from the location, on your time sheet. Indicate "Deposi-
tion" or "Court Appearance" in the 'FOR' column of the time
sheet. (See Enclosure (2).)
C. Mi leage and per diem expenses are to be documented on the
Voucher for Reimbursement of Traveling Expenses form and forward-
ed to the EMS Office, Be sure to include beginning and ending
odometer readings. (See Enclosure (3).)
D. All other provisions of Section 8.01 of the Monroe County
Personnel Policies and Procedures Manual (Ref. A) will apply.
EMERGENCY MEDICAL SERVICES Policy Addendum
Funeral Leave
SECTION A-2
A. All Monroe County Emergency Medical Services personnel cov-
ered by this policy, shall be granted one (1) day off with pay
(one scheduled twenty-four (24) hour shift) in order to attend a
funeral of a member of the employee's immediate family.
B. The immediate family shall be construed to mean one of the
following: 1) Spouse, 2) Parent, 3) Son, 4) Daughter, 5)
Sister, 6) Brother, or 7) Legal Guardian.
C, With the prior approval of the Public Safety Division Direc-
tor and the EMS Director, Funeral Leave may be also be utilized
in the event of the death of an employee's grandparent or in-
1 aws .
D. Additional time off (over and above the twenty-four (24)
hours herein provided) may be approved by the EMS Director and
charged to said employee's sick or annual leave.
E. Monroe County may require proof of death of a family member
before making compensation for leave.
F. Paramedics and EMTs should immediately notify the On Duty
Shift Supervisor to arrange for Funeral Leave in the event of
the death of an immediate family member.
G. The Shift Supervisor will notify the Operations Manager
and/or the EMS Director.
EMERGENCY MEDICAL SERVICES Policy Addendum
Annual and Sick Leave Accrual
SECTION A-3
A. Annual Leave
24/48 shifts shall
table:
Annual Leave
be earned in
for Paramedics
accordance with
and EMTs on
the following
Years of Continuous Service
Service
Hours of Leave Earned During
Each Calendar Month
1 through ..3 years
5 hrs per bi-weekly
pay period
4 through 10 years
6.25 hrs per bi-weekly
pay period
11 through 15 years
7,5 hours per bi-weekly
pay period
16 through resignation
8.75 hours per bi-weekly
pay period
Monroe County currently has a bi-weekly pay period system com-
mencing at 12: 00 a. m. Sunday, ending two Saturdays later at
11:59 p.m. There are 26 pay periods per year.
When there has been a break in employment of 60 hours or more,
the employee, upon reinstatement or re-employment, will begin
earning annual leave as a new employee.
B. Sick Leave Paramedics and EMT's on 24/48 shifts will ac-
crue five (5) hours of sick leave per pay period.
There will be no limit of the amount of sick leave that can be
accrued.
When there has been a break in employment of 60 hours or more,
the employee, upon reinstatement or re-employment will begin
earning sick leave as a new employee, Paramedics and EMT's who
are on leave wi thout pay for more than 10 hours during a pay
period will not accrue sick leave for that pay period.
C. All other provisions not specifically addressed in this in-
struction shall apply as stated in Section 7.01 - Annual Leave
and Section 7.02 Sick Leave, of the Monroe County Personnel
Policy and Procedures.
D. Annual and Sick Leave, when used, will be recorded on Monroe
County Timesheets.
E. On the appropriate date, the timesheet will be forwarded to
the EMS office,
F. The EMS Director will have final approval of all EMS Paramed-
ics and EMTs timesheets.
(
EMERGENCY MEDICAL SERVICES Policy Addendum
Shift Exchange Request and Authorization
SECTION A-4
EMS Employees, who work 24/48 shifts, after completion of field
orientation (as determined by EMS Training Coordinator) and
while not otherwise disqualified from participation, shall have
the right to voluntarily request a time exchange with a quali-
fied replacement for his/her assigned shift provided the shift
is covered, at a minimum, by one (1) Paramedic and one (1) EMT.
A. Request Submittal
1. The Shift Exchange Request/Authorization Form - Enclo-
sure (1), shall be completed and signed by both parties to
the exchange; i.e., the applicant and the replacement.
2. The completed form shall be presented to
cant's immedi ate Supervi sor as far in advance
quested time exchange as possible.
the appli-
of the re-
3. The Shift Supervisor, in conjunction with his responsi-
bi Ii ty for maintaining appropriate staffing levels, wi 11
sign the form with his recommendation for approval or disap-
proval.
4. Request forms are then to be forwarded to the EMS Of-
fice for final approval by the Operations Manager.
5. A copy of the approval or denial will be returned to
the Shift Supervisor who will notify the originating employ-
ee.
6. Approved shift exchanges will be recorded on the appro-
priate Ambulance Personnel Work Schedule and will be main-
tained, as a permanent record, in the Operations Manager's
files.
B. Timesheets are to be completed as follows:
a. The person originally assigned to the shift will record
the time on their timesheet.
b. The person who agrees to replace
signed individual will not record the
sheet.
the originally as-
time on thei r time
C. Partial shift exchanges will be permitted with a minimum
exchange period being four (4) hours in duration,
1. In any partial shift exchange, the applicant must re-
main on duty until his replacement arrives, and the replace-
ment must report ready for duty.
2. The replacement must remain on duty until the employee
scheduled for the shift (the applicant) returns and is
ready for duty,
3, The application and approval process for partial shift
exchanges is the same as for complete shift exchange re-
quests,
D, In consideration of extenuating circumstances and time con-
straints, a Shift Supervisor and the Operations Manager may de-
termine a particular shift swap can be arranged and approved
verbally,
1. Both parties to the exchange, the applicant and the
replacement, shall individually commit to the arrangement
via the Shift Supervisor of the applicant.
2. Such approval must be noted and attested to on the form
by signature of the party initiating verbal approval (the
Shift/Supervisor of the applicant).
E. In the event the replacement is unable to cover the shift,
it will be the replacement's responsibility to arrange coverage,
on a shift exchange basis, for the shift. If the replacement is
unable to do so, the Shift Supervisor will assign someone to
cover the shift, with compensation as follows:
1. The individual assigned by the Shift Supervisor to cov-
er the shift will be paid.
2, The originally scheduled individual (the applicant)
will be paid.
3. The original replacement will forfeit a number of hours
of sick and/or vacation time equal to the number of hours
required to provide the appropriate coverage.
F. Non-Compliance Rules of Eligibility:
1. If the replacement is unable to appropriately cover the
shift exchange, the replacement will be ineligible for par-
ticipation in the shift exchange program for 3 months from
date of such occurrence.
2. If the replacement is unable to appropriately cover a
shift exchange a second time within one year, the replace-
ment will be ineligible for participation in the shift ex-
change program for 1 year from the date of such second oc-
currence of non-compliance.
G. Any shift exchange not in compliance with this Instruction
will result in di sciplinary action against the individuals in-
volved.
H. Any employee on duty by virtue of a shift exchange or par-
tial shift exchange shall be entitled to the same privileges and
protections and shall assume the same responsibilities as any on
duty personnel.
I. It is expressly understood that time exchanges are requested
by personnel on a voluntary basis and it shall be the sole re-
sponsibili ty of the parties involved in the shift exchange to
work out any time 'pay backs' between themselves. Monroe County
and EMS will have NO obligation to compensate for any time not
repaid as a result of a shift exchange,
HOURS OF WORK
SECTION 5
5.01 WORK DAYS AND WORK WEEK
A. No County Department may operate on less than a 37
1/2 hour normal work week, nor more than a 40 hour normal
work week (exclusive of lunch breaks), unless authorized in
advance in writing by the County Administrator.
B. The work week shall start
end at 12:00 midnight Saturday,
by the County Administrator.
at 12:01 a.m. Sunday and
unless otherwise approved
C. All full-time employees are required to be present on
their assigned jobs for the total hours in their work week,
unless absence from duty is authorized by the appropriate
authority in accordance with these personnel policies.
D. Part-time employees are required to be present on
their assigned jobs for the total number of hours for which
compensations are being received, unless absence from duty
is authorized by the appropriate autl10rity in accordance
with these personnel policies.
E. All absences shall be properly recorded and charged.
F. Nothing herein shall constitute a guaranteed minimum
number of working hours per week.
G. Shift Exchange Policy EMS employees on
shifts - see EMS Policy Addendum - Section A-4.
24/48
5.02 OVERTIME WORK FOR NON-EXEMPT, NON-EMERGENCY RESPONSE
EMPLOYEES
Overtime is generally an unbudgeted expense, and should be
approved prior to time worked.
A. STATEMENT OF POLICY
1. Overtime, whether compensated with cash or time
off, must be approved by the Division Head. The employ-
ment and work program of each Department should be
arranged so as to eliminate the necessity of overtime
work except in emergency situations.
5-1
LEAVE WITH PAY
SECTION 7
7.01 ANNUAL LEAVE
A. ELIGIBILITY
All salaried employees with regular status working 20
hours or more per week shall earn and accrue annual
leave with pay. Hourly employees will not accrue annu-
al leave.
B. ACCRUAL
EMS Personnel on 24/48 shifts
Addendum - Section A-3.
refer to EMS Policy
Annual leave for regular, full-time employees with a
work week of 37 1/2 hours up to and including 40 hours
per week shall be earned in accordance with the follow-
ing table:
Years of Continuous
Service
Hours of Leave Earned
During Each Calendar
Month
1 through 3 years
4 hours per bi-weekly
pay period
(13 working days per year)
4 through 10 years
5 hours per bi-weekly
pay period
(16 1/4 working days per
year)
II through 15 years
6 hours per bi-weekly
pay period
(19 1/2 working days per
year)
16 through resignation
7 hours per bi-weekly
pay period
(22 3/4 working days per
year)
Monroe County currently has
system commencing at 12:00
Saturdays later at 11:59 p.m.
ods per year.
a bi-weekly pay period
a.m. Sunday, ending two
There are 26 pay peri-
7-1
1. Annual leave may not be taken until accrued
in accordance with these rules.
2. Employees will not
ing a leave of absence
or when the employee is
status.
accrue annual leave dur-
without pay, a suspension
otherwise in a non-paying
3. Section II.OI-Resignations.
4. Employees who leave the County service with-
out proper notice or who are terminated for just
cause may be denied payment of accrued annual
leave.
7.02 SICK LEAVE
A. ELIGIBILITY
All salaried employees with regular status working 20
hours or more per week shall have the privilege of
accruing sick leave in accordance with these poli-
cies. Hourly employees will not accrue sick leave.
Employees shall not be eligible to use sick leave un-
til they have been in the County service for 90 days,
unless recommended by the Department Head and approved
by the Division Head. Verification of illness by a
physician may be required.
B. ACCRUAL OF SICK LEAVE
EMS Personnel on 24/48 shifts
Addendum - Section A-3.
refer to EMS Policy
All regular, full-time employees will accrue 4 hours
sick leave per pay period.
There will
that can be
be no limit
accrued.
of
the
amount
of
sick
leave
Sick leave for employees working less than 37 1/2
hours per week, but at least twenty (20) hours per
week will be prorated according to the hours worked.
When there has been a break in service of 48 hours or
more, the employee upon reinstatement or re-employment
wi 11 begin accrUing sick leave as a new employee. Em-
ployees who are on leave without pay for more than 8
hours during a pay period will not accrue sick leave
for that pay period.
7-3
ing voluntarily resigned without notice. The Supervisor is
to noti fy the Department Head. Any unauthorized absence
may be cause for disciplinary action, up to and including
termination.
7.05 FUNERAL LEAVE
A. All employees covered under this policy shall be
granted up to two working days off with pay in order to
attend a funeral of a member of the employee's immediate
family. The immediate family shall be construed to mean
one of the following: Spouse, parent, son, daughter, sis-
ter, brother or legal guardian. Additional time off (over
and above the two working days herein provided) may be ap-
proved by the Department Head, and charged to sick or annu-
al leave. Funeral leave may also be utilized in the event
of the death of an employee's grandparent or in-laws: The
prior approval of the Division Head and the Department Head
is required. Additionally, the County may require proof of
death of a family member before making payment of leave.
h EMS Personnel on 24/48 shifts refer to EMS Policy
Addendum - Section A-2 for Funeral Leave.
7.06 HOLIDAYS DURING SICK LEAVE
Holidays occurring while an employee is on sick leave shall
not be charged against the employee's sick leave balance.
7.07 PAYMENT OF UNUSED SICK LEAVE
A. An employee who terminates with
years creditable service shall not be
sick leave credits.
less
paid
than five (5)
for any unused
B. Employees with varying
shall, upon separation, from
death or retirement, receive
follows:
years of creditable service
the County in good standing,
incentive sick leave pay as
5 to 10 years of service 1/8 of all rlccrued sick
leave, with a maximum of 30 days.
10 to 15 years of service 1/4 of all accrued sick
leave, with a maximum of 45 days.
15 years or more - 1/2 of all accrued sick leave, with
a maximum of 60 days.
c. The payments made
leave, whether paid as
as terminal pay for
salary or otherwise,
unused sick
shall not be
7-6
ployed on other than a full-time basis who is summoned
to jury duty or subpoenaed to appear in court as a
witness by a city, the County (Monroe), the State of
Florida, or the federal government in a criminal or
civil action. If, in the County's judgment, it is not
feasible or practical to schedule the employee's hours
of work around such, the County shall grant the employ-
ee time off with pay for the time actually spent on
jury duty or in the court appearance. As conditions
precedent to receiving time off with pay for jury duty
or court appearance of the aforesaid nature, the em-
ployee must abide by the provisions contained above in
Section 8.01 A-I, (a) and (b).
4. If any employee is subpoenaed as a witness other
than in the specific circumstances described above,
the Co u n t y will g ran t the em p 10 y,e e 1 e a v e wit h 0 u t pay
to the extent that the Department Head so approves.
5. Notwithstanding any of the provisions of Section
8.01-A above, no employee shall receive pay from the
County where the employee is a plaintiff, claimant, or
witness against the County in a matter contrary to the
County's interests.
~ Emergency Medical Services Personnel on 24/48
shift - refer to EMS Policy Addendum - Section A-I for
work related court appearances/depositions.
7. Any employee subpo~nae~ or otherwise requested
to be a participant in any legal matter related to
county business must inform the County Attorney's of-
fice as soon as possible after receiving said notifica-
tion.
B. ELECTIONS
An employee who is a properly registered voter and who
lives at such distance from his assigned work loca-
tions as to preclude his voting outside of working
hours may be authorized by the Department Head to have
a maximum of two hours of leave with pay for this pur-
pos~. An employee shall not be granted administrative
leave to work at the polls during elections.
C. MEETINGS
In cases where
beneficial to
leave with pay
con.ferences as
it is deemed by the Division Head to be
the County, an employee may be granted
to attend such professional meetings or
may contribute to the effectiveness of
8-2