Resolution 489-1990
RESOLUTION NO. 489 - 1990
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA, AUTHORIZING THE
MAYOR/CHAIRMAN OF THE BOARD TO EXECUTE A
CERTIFICATE OF ACCEPTANCE FOR FUNDING FROM A
SUB GRANT AWARD FROM THE STATE OF FLORIDA,
DEPARTMENT OF COMMUNITY AFFAIRS, FOR
ADMINISTRATION OF THE MONROE COUNTY ANTI-DRUG
ABUSE PROGRAM.
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, that the Mayor/Chairman of the Board is hereby
authorized to execute a Certificate of Acceptance by and between
the Florida Department of Community Affairs and Monroe County,
concerning a subgrant award in the amount of $15,940.00 for
administration of the Monroe County Anti-Drug Abuse Program, a
copy of same being attached hereto.
PASSED AND ADOPTED by the Board of County Commissioners of
Monroe County, Florida, at a regular meeting of said Board held
on the e:I'Il'A day of ~ t-lIber- A.D. 1990.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
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By
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
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API'ROVED AS TO FORM
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BY ~.o~
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BUREAU OF PUBLIC SAFETY MANAGEMENT
2740 Centerview Drive
Tallahassee, Florida 32399
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CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
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The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
91-CJ-28-11-54-01-077
in the amount of $15,940
for a project entitled Proqram Administration
for the period of 10/1/90
through 9/30/91
, in accordance
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with the statement of work contained in the subgrant application,
and subject to the Bureau of Public Safety Management's
conditions of aqreement and special conditions governing this
subgrant.
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10./24/90
(Date of Acceptance
(SEAL)
ATI'EST: DANNY L. KOlliAGE, CLERK
John Stormont - Mayor/Chairman
(Typed Name and Title of Offic~al)
By:
Deputy Clerk
DCA-HS Form 1 (June, 1985)
IlPPROVED AS TO FORM
A.'>JD LE GAL SUFFIClEliCY.
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state of Florida
Department of Community Affairs
Division of Emergency Management
Bureau of Public Safety Management
2740 Centerview Drive
Tallahassee, Florida 32399
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Bob Martinez
Governor
Thomas G. Pelham
Secretary
Subgrant Award Certificate
Monroe County Board of
Subgrantee: Commissioners
Date of Award: 9/28/90
Grant Period: From:10/1/90 To: 9/30/91
Project Title:Proqram Administration
Grant Number: 91-CJ-28-11-54-01-077
5,313
$21,253
Program Area: Administration
Federal Funds:
BGMTF Funds:
State Agency Match:
Local Agency Match:
Total Project Cost:
$15,940
Award is hereby made in the amount and for the period shown above of a grant
under Title I of the Omnibus Crime Control and Safety Streets Act of 1968,
P.L. 90-351, as amended, and the Anti-Dru~ Abuse Act of 1988, P.L. 100-690,
to the above mentioned subgrantee and subJect to any attached standard or
special conditions.
This award is subject to all applicable rules, regulations, and conditions as
contained in the Financial and Administrative guide for grants, Guideline
Manual 7100.1D, Office of Justice Programs, Common Rule for State and Local
Governments and A-87, or OMB Circulars A-110 and A-21, in their entirety.
It is also subject to such further rules, regulations and policies as may be
reasonably prescribed br the State or Federal Government consistent with the
purposes and authorizat1on of P.L. 90-351, as amended, and P.L. 100-690.
This grant shall become effective on the beginning date of the grant period,
provided that within thirty (30) days from the date of award a properly
executed Certificate of Acceptance of Subgrant Award is returned to the Bureau
of Public Safety Management.
.,.
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Gordon L. Guthrie, Director
",- .,2. d?t:?
Date
[X]This award is subject to special and/or standard conditions (attached).
BPSM Revised 7-1-79
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state of Florida
Department of Community Affairs
Division of Emergency Management
Bureau of Public Safety Management
2740 Centerview Drive
Tallahassee, Florida 32399
Special Conditions
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Grantee (Name of SPA): Bureau of Public Safety Management
Grant Number: 91-CJ-2~-11-54-01-077
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Grant Title: Program Administration
In addition to the general conditions applicable to fiscal administration,
the grant is subject to the following special conditions:
1. Prior to entering into an agreement for contractual services, the
subgrantee must submit to the Bureau of Public Safety Management a
copy of the proposed contract for review and approval.
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1 Additional Standard Conditions:
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1. When issuing statements, press releases, requests for proposals, bid
solicitations, and other documents describing projects or programs funded
in whole or in part with federal money, all grantees receiving federal
funds, including but not limited to state and local governments, shall
clearly state (1) the percentage of the total cost of the program or
project which will be financed with federal money, and (2) the dollar
amount of federal funds for the project or program.
2. Justification for all sole source procurement of contractual services
must be kept in the subgrantee contract file.
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STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
DIVISION OF EMERGENCY MANAGEMENT
'BUREAU OF PUBLIC SAFETY MANAGEMENT
SUBGRANT ApPLICATION FOR ANTI-DRUG ABUSE ACT FUNDS
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I A. ADMINISTRATIVE INFORMATION Thomas W. Brown ~.. I
I 1. SUBGRANTEE: JIt' NAME: J-fonroe County Administrator I
I Public S~rvice Buildin~ I
I ADDRESS: \Jin~ II, Stock Island I
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I Key \Jest, Florida 33040 I
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I TELEPHONE: (305) 294-4641 I
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I 2. CHIEF FINANCIAL OFFICER: NAME: Bruce Bottger I
I Public Service Building I
I ADDRESS: \Jin~ II. Stock TslClnrl I
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I Key \Jest, Florida 33040 I
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I TELEPHONE: (305) 296-1338 I
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I 3. IMPLEMENTING AGENCY: NAME: Monroe County Government I
I Public Service Building I
I ADDRESS: Wing II, Stock Island I
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I Key West. Florida 33040 I
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I TELEPHONE: (904) 294-4641 I
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I 4. PROJECT DIRECTOR: NAME: Denise Froehlich I
I Langton Associates, Inc. I
I ADDRESS: 4244 St. Johns Avenue I
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I Jacksonville. Florida 32210 J
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I TELEPHONE: (904) 387-3342 I
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I 5. PROJECT TITLE: Program Administration I
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I 6. REQUESTED GRANT PERIOD: FROM In_lfOrl To 9-30-91 I
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J 7. FEDERAL SUPPORT REQUESTED: S 15.c}4fl.OO I
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I 8. LOCAL MATCH PROVIDED: $ 'l.1T1.00 I
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I 9. TOTAL PROJECT BUDGET: $ 21.253.00 I
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I 10. FEDERAL EMPLOYER IDENTIFICATION NUMBER: 59-600074c) I
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I 11. CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA) NUMBER 16.579 I
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I 12. BPSM PROJ ECT NUMBER: 91-CJ-28-11-54-01-0n I
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I DCA-NA FORM 1 (REVISED JANUARY, 1990) I
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* 8-1-90 project start date was requested for S.R.O./D.A.R.E. Program Expansion
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I SPECIFIC CRIMINAL JUSTICE PROBLEM TO BE ADDRESSED BY THE IMPLEMENT-
lING AGENCY. CURRENT DATA MUST BE PRESENTED WHICH DEFINES THE
I ~ATURE AND EXTENT OF THE TARGETED PROBLEM.
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This application is for the allotted 10% Program I
I Administration Funding. I
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. Ie; ,PROPOSE~ ~u~UTION \~ THE TARGETED PROBLEM: T~~s S~~'4DN MUST I
' 'DESCRIBE IN NARRATIVE FORM THE PROPOSED IMPLEMENTATION PLAN TO I
RE'DUCE OR ELIMINATE THE TARGETED PROBLEM. THE PLAN MUST INCLUDE HOW I
THE REQUESTED FISCAL, PERSONNEL AND EQUIPMENT RESOURCES WILL BE I
UTILIZED. IN ADDITION, THIS SECTION SHALL DESCRIBE HOW THE PROJECT I
RELATES TO THE OVERALL COUNTYWIDE ANTI-DRUG ABUSE ACTIVITIES, INCLUD-I
ING THE MECHANISM UTILIZED TO ENSURE COORDINATION OF THIS PROJECT I
WITH OTHER ANTI-DRUG ABUSE ACTIVITIES. I
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START BELOW AND USE CONTINUATION PAGES AS NECESSARY. 'I
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The Monroe County Board of County Commissioners
appointed a Substance Abuse Policy Advisory Board. In
addition, an Office of Substance Abuse Policy has been
established.
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The Office of Substance Abuse Policy will function 1n
several capacities:
*
Provide Administrative support
Abuse Policy Advisory Board:
to the Substance
):
*
Administer funds received from the Bureau of
Public Safety Management (BPSM). including receipt.
review. processing. monitoring progress and
financial report review. technical assistance,
grant adjustment, accounting, auditing and fund
disbursement; and
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* Coordination of the Anti-Drug Abuse Projects funded
through BPSM for Monroe County.
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10. LIS~ EACH OBJECTIVE AND ITS ATTENDANT PERFORMANCE MEASURES WHICH I
I WILL BE USED TO DETERMINE THE LEVEL OF ATTAINMENT FOR EACH I
OBJECTIVE. I
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START BELOW AND USE CONTINUATION PAGES AS NECESSARY I
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Obj~ctive~ - To file reports required by the Bureau of
Public Safety Management.
Performance Measures
- Submit Quarterly Progress Reports DCA-NA Form 4(A)
to the BPSM by 1/31/91, 4/30/91, 7/31/91, and
10/31/91.
- Submit an
Annual Report to the BPSM.
- Submit monthly financial claim reports DCA-NA Form
3(A-E) to the BPSM.
Obj~tive #2 - To provide administrative support to the
Substance Abuse Policy Advisory Board.
Performance Measures
- Make
arrangements
for Board meetings.
- Act as a liaison between Board and County
Officials.
- To enable the Board with future program planning.
Objective #3 - To act as project director for the programs
funded by the BPSM.
Performance Measures
- Establish Fiscal Control and Fund Accounting
Procedures.
- Coordinate with Project Supervisor on each
individual projec\.
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F. PROJECT BUDGET SCHEDULE
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I FEDERAL 1 PROJECT IBUDGET CATEGORY
BUDGET CATEGORY I SUPPORT I MATCH 1 TOTALS
--------------------------1--------------1-------------1----------_______ ~
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1. SALARIES AND BENEFITS I 1 I
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2. CONTRACTUAL 1 I I
SERVICES I $15,940.00 I $5,313.00 1 $21,253.00
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3. EXPENSES I -0- I -0- I -0-
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4. OPERATING CAPITAL I -0- I -0- I -0-
OUTLAY I I I
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5. DATA PROCESSING I 1 I
SERVICES I -0- I -0- I -0-
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6. INDI RECT COSTS I -0- I -0- I -0-
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7. TOTAL PROJECT I I I
COSTS I $15,940.00 I $5,313.00 I $21,253.00
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PROJECT BUDGET NARRATIVE: THIS SECTION MUST PROVIDE A NARRATIVE
DESCRIPTION OF THE PROJECT BUDGET BY LINE ITEM CATEGORY, DETAILING
THE ITEM AND ANTICIPATED COST. EACH CATEGORY MUST BE SUFFICIENTLY
DETAILED TO SHOW THE COST RELATIONSHIP TO PROJECT OPERATIONS.
CONTRACTURAL SERVICES.
Consultant for Administrative
Services from 10/1/90 - 9/39/91
$21,253.
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1 H~-~A~~~;~~~~t. AN~-A~;~'I;~;~~---~-----------------"( .---
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I CqNDITIONS OF AGREEMENT. UPON APPROVAL OF THIS SUBGRANT, THE
I APPROVED APPLICATION AND THE FOLLOWING TERMS AND CONDITIONS SHALL
BECOME BINDING. NON-COMPLIANCE SHALL RESULT IN COSTS BEING
DISALLOWED.
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REPORTS. THE GRANT RECIPIENT SHALL SUBMIT QUARTERLY PROGRESS
REPORTS, DCA-NA FORM 4(A) (OCTOBER 1987), TO THE BUREAU OF
PUBLIC SAFETY MANAGEMENT (BPSM) BY JANUARY 31, APRIL 30,
JULY 31, AND OCTOBER 31 COVERING THE SUBGRANT ACTIVITY FOR THE
PREVIOUS QUARTER. THE GRANT RECIPIENT SHALL SUBMIT AN
ANNUAL REPORT TO THE BPSM, DCA-NA FORM 4(A) (OCTOBER 1987),
FOR EACH 12-MONTH PERIOD OF PROJECT OPERATIONS. THIS REPORT
SHALL BE SUBMITTED TO THE BPSM WITHIN 30 DAYS AFTER THE END
OF THE INITIAL 12-MONTH PERIOD. IN ADDITION, IF THE SUBGRANT
AWARD PERIOD EXCEEDS 12 MONTHS, ADDITIONAL QUARTERLY REPORTS
COVERING THE EXTENDED PERIOD MUST BE SUBMITTED AS WELL AS
A FINAL REPORT COVERING THE ENTIRE TIME FRAME OF SUBGRANT
ACTIVITIES WITHIN 30 DAYS OF THE END OF THE EXTENDED PERIOD.
THE GRANT RECIPIENT SHALL SUBMIT MONTHLY FINANCIAL CLAIM
REPORTS, DCA-NA FORM 3(A-E), TO THE BPSM. A FINAL FINANCIAL
CLAIM REPORT MUST BE SUBMITTED TO THE BPSM WITHIN 45 DAYS OF
THE SUBGRANT TERMINATION PERIOD. SUCH CLAIM MUST BE DISTINCTLY
IDENTIFIED AS "FINAL". FAILURE TO SUBMIT THE FINAL FINANCIAL
CLAIM IN THE TIME SPECIFIED CAN RESULT IN FORFEITURE OF THE
FINAL REIMBURSEMENT CLAIM. ALL UNEXPENDED FUNDS REMAINING
WITH THIS GRANT AFTER PAYMENT OF FINAL CLAIM SHALL AUTOMATICALLY
BE DEOBLIGATED AND SHALL REVERT TO THE BPSM FOR OBLIGATION TO
OTHER APPROVED PROGRAMS. THE GRANT RECIPIENT SHALL SUBMIT
OTHER REPORTS AS MAY BE REASONABLY REQUIRED BY THE BPSM.
ALL REQUIRED REPORTS, INSTRUCTIONS AND FORMS WILL BE
DISTRIBUTED WITH THE SUBGRANT AWARD.
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2. RESPONSIBILITY OF GRANT RECIPIENT. THE GRANT RECIPIENT MUST
ESTABLISH FISCAL CONTROL AND FUND ACCOUNTING PROCEDURES WHICH
ASSURE PROPER DISBURSEMENT AND ACCOUNTING OF SUBGRANT FUNDS
AND REQUIRED NON-FEDERAL EXPENDITURES. ALL MONIES SPENT ON
THIS PROJECT WILL BE DISBURSED IN ACCORDANCE WITH PROVISIONS
OF THE PROJECT BUDGET AS SAID BUDGET WAS APPROVED BY THE BPSM.
ALL EXPENDITURES AND COST ACCOUNTING OF FUNDS SHALL CONFORM
TO THE FINANCIAL AND ADMINISTRATIVE GUIDE FOR GRANTS, GUIDE-
LINE MANUAL 7100.1C, OFFICE OF JUSTICE PROGRAMS, FEDERAL
OFFICE OF MANAGEMENT AND BUDGET CIRCULARS A-I02 AND A-87, OR
OMB CIRCULARS A-I10 AND A-21, IN THEIR ENTIRETY. ALL FUNDS
NOT SPENT IN ACCORDANCE WITH THIS AGREEMENT WILL BE SUBJECT
TO REPAYMENT BY THE GRANT RECIPIENT.
,
3. COMPLIANCE WITH SECTION 287.055, FLORIDA STATUTES. THE
SUBGRANTEE, WHEN APPLICABLE, AGREES TO SATISFY ALL REQUIRE-
MENTS PROVIDED IN SECTION 287.055, FLORIDA STATUTES, KNOWN
AS THE "CONSULTANT'S COMPETITIVE NEGOTIATION ACT".
4. ApPROVAL OF CONSULTANT AGREEMENTS. THE BPSM SHALL REVIEW AND
APPROVE IN WRITING ALL CONSULTANT AGREEMENTS PRIOR TO THE
ACTUAL EMPLOYMENT OF THE CONSULTING FIRM. ApPROVAL SHALL BE
BASED UPON THE COMPLIANCE OF THE AGREEMENT WITH THE REQUIRE-
MENTS OF THE FINANCIAL AND ADMINISTRATIVE GUIDE FOR GRANTS,
GUIDELINES MANUAL 7100.1C AND APPLICABLE STATE STATUTES.
GRANT RECIPIENT AGREEMENT APPROVAL BY THE BPSM DOES NOT I
I CONSTITUTE CONSULTANT AGREEMENT APPROVAL. I
\-------------------------------------------------------------------------/
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-.....'.-.........
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/~~----~------------------------------------------------------------------\
!H. ACCEPTANCE AND AGREEMENT I
I (CONTINUED) I
I I
I I
I 5. ALLOWABLE COSTS. THE ALLOWABILITY OF COSTS INCURRED UNDER ANY I
SUBGRANT SHALL BE DETERMINED IN ACCORDANCE WITH THE GENERAL I
PRINCIPLES OF ALLOWABILITY AND STANDARDS FOR SELECTED COST I
ITEMS SET FORTH IN THE FINANCIAL AND ADMINISTRATIVE GUIDE FOR ~I
GRANTS, GUIDELINE MANUAL 7100.1C, OFFICE OF JUSTICE PROGRAMS, I
OFFICE OF MANAGEMENT AND BUDGET CIRCULAR No. A-87, "COST I
PRINCIPLES ApPLICABLE TO GRANTS AND CONTRACTS WITH STATE AND I
LOCAL GOVERNMENTS", OR OFFICE OF MANAGEMENT AND BUDGET I
CIRCULAR No. A-21, "COST PRINCIPLES FOR EDUCATIONAL I
INSTITUTIONS". ALL PROCEDURES EMPLOYED IN THE USE OF FEDERAL I
FUNDS FOR THE PROCUREMENT OF SERVICES, SUPPLIES OR EQUIP- I
MENT, MUST BE IN ACCORD WITH ATTACHMENT 0 OF OMB CIRCULAR I
No. A-102 OR ATTACHMENT 0 OF OMB CIRCULAR No. A-110 AND I
FLORIDA LAW TO BE ELIGIBLE FOR REIMBURSEMENT. I
I
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8. GRANT RECIPIENT FUNDING. THE OBLIGATION OF THE STATE OF I
I FLORIDA TO REIMBURSE GRANT RECIPIENTS FOR INCURRED COST WILL I
I BE SUBJECT TO THE AVAILABILITY OF ANTI-DRUG ABUSE ACT FUNDS. I
I, I
I 9. COMMENCEMENT OF PROJECTS. IF A PROJECT HAS NOT COMMENCED I
I WITHIN 60 DAYS AFTER THE ACCEPTANCE OF THE GRANT RECIPIENT I
I AWARD, GRANT RECIPIENTS WILL REPORT BY LETTER THE STEPS I
I TAKEN TO INITIATE THE PROJECT, THE REASONS FOR DELAY AND I
I THE EXPECTED STARTING DATE. IF, AFTER 90 DAYS FROM THE I
I ACCEPTANCE OF AWARD, PROJECT ACTIVITY AS DESCRIBED HEREIN I
\-------------------------------------------------------------------------/
6.
TRAVEL. ALL TRAVEL REIMBURSEMENT FOR OUT-OF-STATE OR OUT-
OF GRANT SPECIFIED-WORK-AREA WILL BE BASED UPON WRITTEN
APPROVAL OF THE BPSM PRIOR TO COMMENCEMENT OF ACTUAL TRAVEL.
TRAVEL COST FOR ALL TRAVEL WILL BE REIMBURSED IN ACCORDANCE
WITH LOCAL REGULATIONS, BUT NOT IN EXCESS OF PROVISIONS IN
SECTION 112.061, FLORIDA STATUTES.
7.
WRITTEN ApPROVAL OF CHANGES. GRANT RECIPIENTS MUST OBTAIN
APPROVAL FROM THE BPSM FOR MAJOR CHANGES. THESE INCLUDE, BUT
BUT ARE NOT LIMITED TO: (A) CHANGES IN PROJECT ACTIVITIES,
DESIGNS, OR RESEARCH PLANS SET FORTH IN THE APPROVED APPLICA-
TION; (B) CHANGES IN THE PROJECT DIRECTOR OR KEY PROFESSIONAL
PERSONNEL IDENTIFIED IN THE APPROVED APPLICATION, OR (C) BUDGET
DEVIATIONS THAT DO NOT MEET THE FOLLOWING CRITERION:
SUBGRANTEES MAY TRANSFER FUNDS BETWEEN BUDGET CATEGORIES
AS LONG AS THE TOTAL AMOUNT OF THE TRANSFER (INCREASE OR
DECREASE) DOES NOT EXCEED FIVE PERCENT (5%) OF THE TOTAL
APPROVED BUDGET CATEGORY AND THE TRANSFER IS MADE TO AN
APPROVED BUDGET LINE ITEM. HOWEVER, NO ADDITIONAL
TRANSFERS ABOVE THE 5% CAP MAY BE MADE UNTIL A REVISED
BUDGET HAS BEEN APPROVED BY THE DEPARTMENT. UNDER NO
CIRCUMSTANCES CAN THE CHANGES INCREASE THE TOTAL BUDGETED
AWARD. (PLEASE NOTE TRANSFERS DO NOT ALLOW FOR INCREAS-
ING THE QUANTITATIVE NUMBER OF ITEMS REFLECTED IN ANY
APPROVED BUDGET LINE ITEM, SUCH AS, EQUIPMENT ITEMS IN THE
OPERA1ING CAPITAL O~LAY OR EXPENSE CATEGORIES OR STAFF
POSITIONS IN THE SALARIES AND BENEFITS CATEGORY).
( (
/--~----~-----------------------------------------------------------------\
!H. ACCEPTANCE AND AGREEMENT I
I (CONTINUED) I
I I
I HAS NOT BEGUN, A FURTHER STATEMENT OF IMPLEMENTATION DELAY I
I WILL BE SUBMITTED BY THE GRANT RECIPIENT TO THE BPSM. UPON I
RECEIPT OF THE gO-DAY LETTER, THE BPSM SHALL DETERMINE IF ~HE I
REASON FOR DELAY IS JUSTIFIED OR CANCEL THE PROJECT AND I
REOBLIGATE THE FUNDS TO OTHER PROJECT AREAS. THE BPSM, I~
WHERE WARRANTED BY EXTENUATING CIRCUMSTANCES, SHALL EXTEND I
THE IMPLEMENTATION DATE OF THE PROJECT PAST THE gO-DAY I
PERIOD, BUT ONLY BY FORMAL WRITTEN AMENDMENT TO THIS AGREEMENT. I
I
10. EXCUSABLE DELAYS. EXCEPT WITH RESPECT TO THE DEFAULTS OF I
CONSULTANTS, THE GRANT RECIPIENT SHALL NOT BE IN DEFAULT BY I
REASON OF ANY FAILURE IN PERFORMANCE OF THIS AGREEMENT IN I
ACCORDANCE WITH ITS TERMS (INCLUDING ANY FAILURE BY THE GRANT I
RECIPIENT TO MAKE PROGRESS IN THE EXECUTION OF THE WORK I
HEREUNDER WHICH ENDANGERS SUCH PERFORMANCE) IF SUCH FAILURE I
ARISES OUT OF CAUSES BEYOND THE CONTROL AND WITHOUT THE FAULT I
OR NEGLIGENCE OF THE GRANT RECIPIENT. SUCH CAUSES SHALL I
INCLUDE, BUT ARE NOT RESTRICTED TO, ACTS OF GOD OR OF THE I
PUBLIC ENEMY, ACTS OF THE GOVERNMENT IN EITHER ITS SOVEREIGN I
OR CONTRATUAL CAPACITY, FIRES, FLOODS, EPIDEMICS, QUARANTINE I
RESTRICTIONS, STRIKES, FREIGHT EMBARGOES, AND UNUSUALLY I
SEVERE WEATHER, BUT IN EVERY CASE THE FAILURE TO PERFORM I
MUST BE BEYOND THE CONTROL AND WITHOUT THE FAULT OR NEGLIGENCE I
OF THE GRANT RECIPIENT. IF THE FAILURE TO PERFORM IS CAUSED I
BY THE FAILURE OF A CONSULTANT TO PERFORM OR MAKE PROGRESS, I
AND IF SUCH FAILURE ARISES OUT OF CAUSES BEYOND THE CONTROL I
OF THE GRANT RECIPIENT AND CONSULTANT, AND WITHOUT THE FAULT I
OR NEGLIGENCE OF EITHER OF THEM, THE GRANT RECIPIENT SHALL I
NOT BE DEEMED TO BE IN DEFAULT, UNLESS (A) THE SUPPLIES OR I
SERVICES TO BE FURNISHED BY THE CONSULTANT WERE OBTAINABLE I
FROM OTHER SOURCES, AND (B) THE BPSM SHALL HAVE ORDERED THE I
GRANT RECIPIENT IN WRITING TO PROCURE SUCH SUPPLIES OR I
SERVICES FROM OTHER SOURCES, AND (C) THE GRANT RECIPIENT SHALL I
HAVE FAILED TO COMPLY REASONABLY WITH SUCH ORDER. UPON REQUEST I
OF THE GRANT RECIPIENT, THE BPSM SHALL ASCERTAIN THE FACTS AND I
EXTENT OF SUCH FAILURE AND, IF IT SHALL BE DETERMINED THAT ANY I
FAILURE TO PERFORM WAS OCCASIONED BY ANY ONE OR MORE OF THE I
SAID CAUSES, THE DELIVERY SCHEDULE SHALL BE REVISED ACCORDINGLY. I
I
11. OBLIGATION OF GRANT RECIPIENT FUNDS. GRANT RECIPIENT FUNDS I
I MAY NOT UNDER ANY CIRCUMSTANCES BE OBLIGATED PRIOR TO THE I
I EFFECTIVE DATE OR SUBSEQUENT TO THE TERMINATION DATE OF I
I THE GRANT PERIOD. ONLY P~JECT COSTS INCURRED ON OR AFTER I
I THE EFFECTIVE DATE AND ON OR PRIOR TO THE TERMINATION DATE OF I
I THE GRANT RECIPIENT APPLICATION ARE ELIGIBLE FOR REIMBURSEMENT. I
I A COST IS INCURRED WHEN THE GRANT RECIPIENT'S EMPLOYEE OR I
I CONSULTANT PERFORMS THE SERVICE REQUIRED, OR WHEN GOODS ARE I
I RECEIVED BY THE GRANT RECIPIENT, NOTWITHSTANDING THE DATE I
I OF ORDER. . I
I I
I 12. PERFORMANCE. IN THE EVENT OF DEFAULT, NON-COMPLIANCE OR I
I VIOLATION OF ANY PROVISION OF THIS AGREEMENT BY THE GRANT I
I RECIPIENT, THE GRANT RECIPIENT'S CONSULTANTS AND SUPPLIERS, I
I OR BOTH, THE BPSM SHALL IMPOSE SUCH SANCTIONS AS IT DEEMS I
I APPROPRIATE INCLUDING WITHHOLDING OF PAYMENTS, CANCELLATION, I
\-------------------------------------------------------------------------/
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IH. ACCEPTANCE AND AGREEMENT I
I (CONTINUED) I
I I
I TERMINATION OR SUSPENSION OF THE AGREEMENT IN WHOLE OR IN I
I PART. IN SUCH AN EVENT, THE SPSM SHALL NOTIFY THE GRANT I
I RECIPIENT OF SUCH DECISION 30 DAYS IN ADVANCE OF THE I
I EFFECTIVE DATE OF SUCH SANCTION. THE GRANT RECIPIENT SHALL ~
I BE PAID ONLY FOR THOSE SERVICES SATISFACTORILY PERFORMED 'I
I PRIOR TO THE EFFECTIVE DATE OF SUCH SANCTION. I
I I
I 13. ACCESS TO RECORDS. DCA, U.S. DEPARTMENT OF JUSTICE, OFFICE I
I OF JUSTICE PROGRAMS, BUREAU OF JUSTICE ASSISTANCE, OJARS,AND I
I THE AUDITOR GENERAL OF THE STATE OF FLORIDA, OR ANY OF THEIR I
I DULY AUTHORIZED REPRESENTATIVES, SHALL HAVE ACCESS FOR THE I
I PURPOSE OF AUDIT AND EXAMINATION OF BOOKS, DOCUMENTS, PAPERS, I
I AND RECORDS OF THE GRANT RECIPIENT, AND TO RELEVANT BOOKS AND I
I RECORDS OF GRANT RECIPIENT AND CONTRACTORS, AS PROVIDED UNDER I
I "FINANCIAL AND ADMINISTRATIVE GUIDE FOR GRANTS", M7100.1C. I
I DCA MAY UNILATERALLY CANCEL THIS CONTRACT IF THE CONTRACTOR I
I REFUSES TO ALLOW PUBLIC ACCESS TO ALL DOCUMENTS, PAPERS, I "
I LETTERS, OR OTHER MATERIAL SUBJECT TO THE PROVISIONS OF I
I CHAPTER 119, F.S., AND MADE OR RECEIVED BY THE CONTRACTOR IN I
I CONJUNCTION WITH THE CONTRACT. I
I I
I 14. AUDIT. ACCEPTANCE OF THIS AGREEMENT CONSTITUTES GRANT I
I RECIPIENT ASSURANCE THAT ALL PROVISIONS OF OMS CIRCULAR A-128 I
I "AUDITS OF STATE AND LOCAL GOVERNMENTS" OR OMS CIRCULARA-1IO,
I ATTACHMENT F, WILL BE MET. ALL GRANT RECIPIENTS SHALL PROVIDE
I AN AUDIT OF THEIR ACTIVITIES ON AN ANNUAL BASIS. FOR ADDI-
I TIONAL INFORMATION ON AUDIT REQUIREMENTS, APPLICANTS SHALL
I REFER TO THE "FINANCIAL AND ADMINISTRATIVE GUIDE FOR GRANTS" ,"
GUIDELINE MANUAL 7100.1C, OFFICE OF JUSTICE PROGRAMS. As A
MINIMUM, A SCHEDULE COMPARING BUDGETED AND ACTUAL SUBGRANT
COSTS IS REQUIRED. FAILURE TO FURNISH AN ACCEPTABLE AUDIT AS
DETERMINED BY THE STATE OR COGNIZANT FEDERAL AUDIT AGENCY
SHALL BE BASIS FOR DENIAL AND REFUND, OR BOTH, OF FEDERAL
FUNDS. FEDERAL FUNDS DETERMINED TO BE MISSPENT ARE SUBJECT
TO REFUND OR OTHER RESOLUTION.
15. PROCEDURES FOR CLAIM REIMBURSEMENT. ALL CLAIMS FOR REIMBURSE-
MENT OF GRANT RECIPIENT COSTS MUST BE SUBMITTED ON A FORM
(DCA-NA FORM 3 (A-E) OCTOBER 1987) PRESCRIBED AND PROVIDED
BY THE BPSM. CLAIMS SHALL BE SUBMITTED ON A MONTHLY BASIS IN
ORDER TO REMAIN CURRENT ON PROJECT COSTS REPORTING. ALL
CLAIMS REQUESTING REIMBURiEMENT FOR OPERATING CAPITAL OUTLAY
(OCO) ITEMS HAVING A UNIT COST OF $500 OR MORE AND A USEFUL
LIFE OF 1 YEAR OR MORE MUST BE ACCOMPANIED BY A COMPLETED
NON-ExPENDABLE PROPERTY FORM SIGNED BY THE SUBGRANTEES' I
PROPERTY CUSTODIAN. IF LOCAL ACCOUNTING PROCEDURES REQUIRES I
OCO REPORTING AT A LESSER AMOUNT THAN THE $500, LOCAL I
REQUIREMENTS SHALL BE ADHERED TO. REIMBURSEMENT REQUESTS SHALL I
BE SUBMITTED IN DETAIL SUFFrCIENT FOR A PROPER PRE-AUDIT AND I
POST-AUDIT THEREOF. I
I
16. RETENTION OF RECORDS. ALL RECORDS AND FINANCIAL DOCUMENTS I
MUST BE MAINTAINED FOR A MINIMUM PERIOD OF 3 YEARS FROM THE I
DATE OF THE FINAL FINANCIAL STATEMENT AND BE AVAILABLE FOR I
AUDIT AND PUBLIC DISCLOSURE UPON REQUEST OF DULY AUTHORIZED I
PERSONS. I
\---- ' .------. .---------------------------------------------------------I
",,,,,----
17----~--~----------------------------------------------------------------\
IR. ACCEPTANCE AND AGREEMEUT I
I (CONTINUED) I
I I
I I
I 17. OWNERSHIP OF DATA AND CREATIVE MATERIAL. THE OWNERSHIP OF I
I MATERIAL, DISCOVERIES, INVENTIONS, AND RESULTS DEVELOPED, I
I PRODUCED, OR DISCOVERED BY THIS AGREEMENT IS GOVERNED BY ~I
THE TERMS OF OMB CIRCULAR A-l02, ATTACHMENT N, PARAGRAPH 8 !I
OR OMB CIRCULAR A-llO, ATTACHMENT N, PARAGRAPH 8. I
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PROPERTY ACCOUNTABILITY. THE GRANT RECIPIENT SHALL ESTABLISH
AND ADMINISTER A SYSTEM TO CONTROL, PROTECT, PRESERVE, USE,
AND MAINTAIN AND DISPOSE OF ANY PROPERTY FURNISHED IT BY THE
BPSM OR PURCHASED PURSUANT TO THIS AGREEMENT IN ACCORDANCE
WITH FEDERAL PROPERTY MANAGEMENT STANDARDS AS SET FORTH IN
OMB CIRCULAR A-l02, ATTACHMENT N OR OMB CIRCULAR A-llO,
ATTACHMENT N. THIS OBLIGATION CONTINUES AS LONG AS THE
PROPERTY IS RETAINED BY THE GRANT RECIPIENT, NOTWITHSTANDING
THE EXPIRATION OF THIS AGREEMENT.
DISPUTES AND ApPEALS. ANY DISPUTE, DISAGREEMENT OR QUESTION
OF FACT ARISING UNDER THIS AGREEMENT SHALL BE DECIDED BY THE
BPSM IN WRITING AND SHALL BE DISTRIBUTED TO PARTIES CONCERNED.
A WRITTEN APPEAL SHALL BE MADE WITHIN 21 CALENDAR DAYS TO THE
SECRETARY OF THE DEPARTMENT OF COMMUNITY AFFAIRS, WHOSE
DECISION IS FINAL. THE GRANT RECIPIENT SHALL PROCEED DILI-
GENTLY WITH THE PERFORMANCE OF THE AGREEMENT AND IN
ACCORDANCE WITH THE BPSM DECISION. THE GRANT RECIPIENT'S
RIGHT TO APPEAL IN THE DEPARTMENT'S DECISION IS CONTAINED IN
CHAPTER 120, FLORIDA STATUTES, AND IN PROCEDURES SET FORTH
IN CHAPTERS 28-5 AND 9-5, FLORIDA ADMINISTRATIVE CODE. ApPEALS
MUST BE RECEIVED IN WRITING WITHIN 21 DAYS OF NOTIFICATION OF
THE DECISION. THE WRITTEN APPEAL MUST BE SUBMITTED TO THE
DEPARTMENT OF COMMUNITY AFFAIRS CLERK (AGENCY CLERK).
FAILURE TO APPEAL WITHIN THIS TIME FRAME SHALL CONSTITUTE A
WAIVER OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.
CONFERENCES, INSPECTION OF WORK. CONFERENCES MAY BE HELD AT
THE REQUEST OF ANY PARTY TO THIS AGREEMENT. A REPRESENTATIVE
OF THE BPSM, U.S. DEPARTMENT OF JUSTICE, BUREAU OF JUSTICE
ASSISTANCE, OR ALL SHALL BE PRIVILEGED TO VISIT THE SITE FOR
THE PURPOSE OF INSPECTION AND ASSESSMENT OF WORK BEING
PERFORMED .AT ANY TIME.
PUBLICATIONS, PRINTING, OR REPORTS.
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A. BEFORE PUBLICATION OR PRINTING, THE FINAL DRAFT OF ANY
REPORT OR REPORTS REQUIRED UNDER THE AGREEMENT OR
PERTAINING TO THE AGREEMENT SHALL BE SUBMITTED TO THE
BPSM FOR REVIEW.
B.
EACH PUBLICATION OR OTHER PRINTED REPORT COVERED BY
PARAGRAPH 2l.A ABOVE MUST INCLUDE THE FOLLOWING STATE-
MENTS ON THE COVER PAGE:
\-------------------------------------------------------------------------/
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IH. ACeEPTANCE AND AGREEMENT
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NON-PROCUREMENT DEBARMENT AND SUSPENSION. THE GRANT RECIPIENT I
AGREES TO COMPLY WITH EXECUTIVE ORDER 12549, DEBARMENT AND I
SUSPENSION (34 C.F.R., PART 85, SECTION 85.510, PARTICIPANT'S f
RESPONSIBILITIES). THESE PROCEDURES REQUIRE THAT THE GRANT 1
RECIPIENT SUBMIT CERTIFICATION THAT IT WILL NOT ENTER INTO I
ANY LOWER TIER COVERED T~SACTION WITH A PERSON WHO, IS I
DEBARRED, SUSPENDED, DECLARED INELIGIBLE OR VOLUNTARILY I
EXCLUDED FROM PARTICIPATION IN THIS COVERED TRANSACTION, UNLESS I
AUTHORIZED BY THE BUREAU OF PUBLIC SAFETY MANAGEMENT, I
DIVISION OF EMERGENCY MANAGEMENT, DEPARTMENT OF COMMUNITY I
AFFAIRS. I
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(1)
"THIS REPORT WAS PREPARED FOR THE BUREAU OF PUBLIC
SAFETY MANAGEMENT, DIVISION OF EMERGENCY MANAGEMENT,
DEPARTMENT OF COMMUNITY AFFAIRS, STATE OF FLORIDA
IN COOPERATION WITH THE BUREAU OF JUSTICE
ASSISTANCE, U.S. DEPARTMENT OF JUSTICE. II
(2)
"THE CONCLUSIONS AND OPINIONS EXPRESSED IN THIS
REPORT ARE THOSE OF THE GRANT RECIPIENT, AND DO
NOT NECESSARILY REPRESENT THOSE OF THE STATE OF
FLORIDA, BUREAU OF PUBLIC SAFETY MANAGEMENT,
DIVISION OF EMERGENCY MANAGEMENT, DEPARTMENT OF
COMMUNITY AFFAIRS, THE U.S. DEPARTMENT OF JUSTICE,
BUREAU OF JUSTICE ASSISTANCE OR ANY OTHER AGENCY
OF THE STATE OR FEDERAL GOVERNMENT."
THE GRANT RECIPIENT AGREES TO UTILIZE ALL NON-EXPENDABLE
PROPERTY FOR CRIMINAL JUSTICE PURPOSES DURING ITS USEFUL
LIFE OR REQUEST BPSM DISPOSITION. THE GRANT RECIPIENT SHALL
ESTABLISH AND ADMINISTER A SYSTEM TO CONTROL, PROTECT,
PRESERVE, USE, AND MAINTAIN ANY PROPERTY PURCHASED PURSUANT
TO THIS GRANT.
EQUAL EMPLOYMENT OPPORTUNITY. No PERSON SHALL, ON THE GROUNDS
OF RACE, CREED, COLOR, OR NATIONAL ORIGIN BE EXCLUDED FROM
PARTICIPATION IN, BE REFUSED THE BENEFITS OF, OR BE OTHERWISE
SUBJECTED TO DISCRIMINATION UNDER GRANTS AWARDED PURSUANT TO
P.L. 89-564, NON-DISCRIMINATION REQUIREMENTS OF THE ANTI-DRUG
ABUSE ACT OF 1988; TITLE IV OF THE CIVIL RIGHTS ACT OF 1964;
SECTION 504 OF THE REHABILITATION ACT OF 1973 AS AMENDED;
TITLE IX OF THE EDUCATION AMENDMENTS OF 1972; THE AGE
DISCRIMINATION ACT OF 1975; AND THE DEPARTMENT OF JUSTICE
NON-DISCRIMINATION REGULATIONS 28CFR PART 42, SUBPARTS C,
D, E, AND G. ANY STATE AGENCY, CITY OR COUNTY RECEIVING
$500,000 OR MORE IN FEDERAL ANTI-DRUG ABUSE FUNDS MUST SUBMIT
THEIR EQUAL EMPLOYMENT OPPORTUNITY PLAN TO THE BPSM.
THE STATE OF FLORIDA'S PERFORMANCE AND OBLIGATION, TO PAY
UNDER THIS CONTRACT IS CONTINGENT UPON AN ANNUAL APPROPRIATION
BY THE LEG~SLATURE.
\-------------------------------------------------------------------------1
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. " I H. '. ACCEPTANCE AND AGREEMENT
I " (CONTINUED)
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EACH PERSON SHALL FILE THE MOST CURRENT EDITION OF THIS CERTIFI~I
CATION AND DISCLOSURE FORM, IF APPLICABLE, WITH EACH SUBMISSION I
THAT INITIATES AGENCY CONSIDERATION OF SUCH PERSON FOR AN AWARD I
OF A FEDERAL CONTRACT, GRANT, OR COOPERATIVE AGREEMENT OF I
$100,000 OR MORE; OR FEDERAL LOAN OF $150,000 OR MORE. I
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THE RECIPIENT AGREES TO COMPLY WITH SECTION 319 OF PUBLIC LAW
101-121 AS PROVIDED FOR IN THE "GOVERNMENTWIDE GUIDANCE FOR
NEW RESTRICTIONS ON LOBBYING; INTERIM FINAL GUIDANCE" PUBLISHED
IN THE DECEMBER 30, 1989, FEDERAL REGISTER.
THIS CERTIFICATION IS A MATERIAL REPRESENTATION OF FACT UPON
WHICH RELIANCE WAS PLACED WHEN THIS TRANSACTION WAS MADE OR
ENTERED INTO. SUBMISSION OF THIS CERTIFICATION IS A PRE-
REQUISITE FOR MAKING OR ENTERING INTO THIS TRANSACTION IMPOSED
BY SECTION 1352, TITLE 31, U.S. CODE. ANY PERSON WHO FAILS TO
FILE THE REQUIRED CERTIFICATION SHALL BE SUBMIT TO A CIVIL
PENALTY OF NOT LESS THAN $10,000 AND NOT MORE THAN $100,000
EACH SUCH FAILURE.
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THE UNDERSIGNED CERTIFIES, TO THE BEST OF HIS OR HER KNO~:LEDGE
AND BELIEF, THAT:
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No FEDERAL APPROPRIATED FUNDS HAVE BEEN PAID OR WILL BE
PAID TO ANY PERSON FOR INFLUENCING OR ATTEMPTING TO
INFLUENCE AN' OFFICER OR EMPLOYEE OF ANY FEDERAL AGENCY,
A MEMBER OF CONGRESS, AN OFFICER OR EMPLOYEE OF CONGRESS,
OR AN EMPLOYEE OF A MEMBER OF CONGRESS IN CONNECTION
WITH THE AWARDING OF ANY FEDERAL CONTRACT, THE MAKING OF
ANY FEDERAL GRANT, THE MAKING OF ANY FEDERAL LOAN, THE .
ENTERING INTO OF ANY RENEWAL, AMENDMENT, OR MODIFICATION
OF ANY FEDERAL CONTRACT, GRANT, LOAN OR COOPERATIVE
AGREEMENT.
IF ANY NON-FEDERAL FUNDS HAVE BEEN PAID OR WILL BE PAID TO
ANY PERSON FOR INFLUENCING OR ATTEMPTING TO INFLUENCE AN
OFFICER OR EMPLOYEE OF ANY FEDERAL AGENCY, A MEMBER OF
CONGRESS, AN OFFICER OR EMPLOYEE OF CONGRESS, OR AN
EMPLOYEE OF A MEMBER OF CONGRESS IN CONNECTION WITH THIS
FEDERAL CONTRACT, GRANT, LOAN, OR COOPERATIVE AGREEMENT,
THE UNDERSIGNED SHALL COMPLETE AND SUBMIT STANDARD FORM
I LLL, "DISCLOSURE OF LOBBYING ACTIVITIES", IN ACCORDANCE
WITH ITS INSTRUCTION~.
THE UNDERSIGNED SHALL REQUIRE THAT THE LANGUAGE OF THIS
CERTIFICATION BE INCLUDED IN THE AWARD DOCUMENTS FOR ALL
SUBAwARDS AT ALL TIERS AND THAT ALL SUBRECIPIENTS SHALL
CERTIFY AND DISCLOSE ACCORDINGLY.
\-------------------------------------------------------------------------/
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(305) 2944641
(
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BOARD OF COUNTY COMMISSIONER!
Mayor Pro Tem Wilhelmina Harvey, District 1
Gene Lytton. District 2
Douglas Jones, District 3
Mike Puto, District 4
MAYOR John Stormont, District 5
. ~~~D' ~R~~~~E
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September 6, 1990
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Mr. John A. Lenaerts, Chief
Bureau of Public Safety Management
Department of Community Affairs
State of Florida
2740 Centerview Drive
The Rhyne Building
Tallahassee, Florida 32399
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RE: Letter of Designation for Signature Authority
Anti-Durg Abuse Act Funds
SEP 18
1980
Dear Mr. Lenaerts:
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This letter is to designate Captain Thomas W. Brown, Monroe
County Administrator, with the signature authority for the fol-
lowing 1990 Anit-Drug Abuse funds.
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Monroe County Anti-Drug Abuse Resource Officer/
Drug Awareness Resistance Education Program,
91-CJ-28-11-54-01-074;
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Pilot Residential/Work Release Program,
91-CJ-28-11-54-01-075;
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Monroe County Pretrial Services Substance Abuse Program,
91-CJ-28-11-54-01-076; and
Program Administration,
91-CJ-28-11-54-01-077.
SinCerelY'~
J~:rmont
CHAIRMAN
BOARD OF co~tTY COMMISSIONERS
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IN WlTNESS WHEREOF, THE PARTIES AFFIRM THEY HAVE EACH READ AND
AGREE TO THE CONDITIONS SET FORTH IN SECTION "H" OF THE AGREEMENT,
THAT THE PARTIES HAVE EACH READ AND UNDERSTAND THE AGREEMENT IN ITS
ENTIRETY AND HAVE EXECUTED THIS AGREEMENT BY THEIR DULY AUTHORIZED
OFFICERS ON THE DAY, MONTH AND YEAR SET OUT BELOW.
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STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
DIVISION OF EMERGENCY MANAGEMENT
BUREAU OF PUBLIC SAFETY MANAGEMENT
By:
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TITLE:__~OE2~~}~_~UJE~~~_Qt~eS!~~________
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WITNESS:------------------------------
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DATE:-----~:~~::~~-------------
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$15,940
FEDERAL FUNDS ALLOCATED:--------------
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I AUTHORIZING OFFICIAL
I OF GOVERNMENTAL UNIT
I (COMMISSION CHAIRMAN, MAYOR OR
I DESIGNATED REPRESENTATIVE)
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I Thomas W. Brown
INAME:--------------------------
ITITLE:~~~~ --__.~!~~~~~~~_____
SIGNATUR~------:-----------
WITNESS:~---~~,~~~---
June 26, 1990
DATE:--------------------------
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ADMINISTRATOR OF I
IMPLEMENTING AGENCY I
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George I
NAME--Monro- I
TITLE:~ I
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PRO.JECT DIRECTOR
Denise Froehlich
NAME:-~aplltgE_~~~9S1~!~~~_!~S~_
TITLE:~p~~EJELrE9j~fE-P!!~~~2E_
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WITNESS. _.:-2:1G~ tf..;;r,.k'::-~_..~~z=-_
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June 20; 1990
DATE:--------------------------
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