Item C33BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 16, 2007 Division: Budget and Finance
Bulk Item: Yes ® No ❑ Department: Grants Administration
Staff Contact Person: David P. Owens
AGENDA ITEM WORDING: Authorization for the Mayor to execute the fiscal year 2008 Edward Byrne
Memorial Justice Assistance Grant Certificate of Participation with the Florida Department of Law
Enforcement for fiscal year 2008 (Oct. 1 2007 through Sept. 30, 2008), whereby Monroe County agrees to
act as the coordinating unit of government for this grant.
ITEM BACKGROUND: Federal funds are provided through FDLE. Florida Administrative Code requires
that units of government in each county reach consensus concerning the expenditure of these funds,
including the projects to be implemented as well as the agencies responsible for implementation. This
requires someone to assume a coordinating role in development of applications for these funds. FDLE
recommends that county commissioners assume this responsibility. The County is not vet applying for the
grant, or committing to supply match. The Substance Abuse Policy Advisory Board (SAPAB) will consider
proposals and make recommendations to the Commission concerning use of these funds. Approval of
those recommendations and approval to apply will be on the June agenda.
PREVIOUS RELEVANT BOCC ACTION: None this year. Participation in Byrne Grant Program since
approximately 1990.
CONTRACT/AGREEMENT CHANGES: No significant changes from previous year. Grant amount is
140 706.00; local match is no longer required, but staff and the SAPAB recommended last year that the
County continue to provide 25% match, or $46,902.00, since grant funds are much less than n prior years.
SAPAB will discuss match at its next meeting. (see attached funding history) Y
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STAFF RECOMMENDATION: approval
TOTAL COST: $187,608.00 (FY 08, if awarded)
COST TO COUNTY: $46,902.00 (if county
supplies 25% match)
REVENUE PRODUCING: Yes ❑ No
BUDGETED: Yes ❑ No
SOURCE OF FUNDS: ad valorem tax
AMOUNT PER MONTH YEAR
APPROVED BY:COUNTY ATTY tK OMB/PURCHASING ❑ RISKOANAGEMENT
0 L-14 a a - 0 -q- -7 - -�>
DIVISION DIRECTOR APPROVAL:`
I'Salvatore -R: appulla
DOCUMENTATION: INCLUDED: ® NOT REQUIRED: ❑
DISPOSITION: AGENDA ITEM #:
Budget & Finance Contract Review Worksheet
Contract with DrLow u BOCC Meeting Date 5 -/& -(-->-]
If there is a cost to Monroe County, is funding availabl Yes)No N/A
(If no call Department) /
Is Cost to Monroe County: J
under $5,000
$5,000425,000 did the department get two written quotes? Yes No (check with department)
over $25,000 was this bid out? Yes No (check with Carlos Victores)
Is this the low bidder? Yes No
FS 287.0582 - all contracts which bind Monroe County for the purchase of services or tangible personal property
for a period in excess of 1 fiscalyear must have the following statement included in the contract. "Monroe County's
performance and obligation to pay under this contract, is contingent upon an annual appropriation by the BOCC. "
Is Non Appropriation Clause present? Yes No
FS 287.133 - requirement, for vendors to f le a public entity crime statement prior to issuance of a purchase order or
contract having a value in excess of the threshold for Category two($25, 000, 2002 Florida Statutes). Statement
which reads as follows: "A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entityfor the construction or repair of a public building or
public work, may not submit bids on leases of realproperty to public entity, may not be awarded or perform work as
a contractor, supplier, subcontractor, or consultant under'a contract with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO
for a period of 36 months from the date of being placed on the convicted vendor list. " Is Public Entity Crime
Statement present? Yes No
Is Ethics form or statement present? "Contractor warrants that he/it has not employed retained or otherwise had
act on his/its behalf any former County of eer or employee in violation of Section 2 of Ordinance No. 10-1990 or
any County of or employee in violation of Section 3 of Ordinance No. 10-1990. For breach or violation of this
provision the County may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the former County officer or employee " . Yes No
(If no comment on contract summary)
If this is a grant agreement, is budget set up? Yes No N/A
(If no keep copy with resolution folder)
If this is an amendment, is original contract included? Yes No N/A
(If no make note to department)
Is there a cost of living clause? Yes No N/A If so does wording match Purchasing Policy Wording "adjusted
annually in accordance with the percentage change in the Consumer Price Index for all urban consumers (CPI-U) for
the most recent 12 months available"? Yes No N/A
Additional Comments E j A ,., n J,t-S-f,c..0 As sr SA� Ce
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Contract read and reviewed by /d h ,1, m 4e 1l �t �7 i h J (.r rl [ tee/ r {�
11
If cost to Monroe Cty is o el $100 000 route to Budget & Finance Division Director, otherwise route to Budget
Manager. g
Grant Amt. incr/decr % incr/decr
overall since 2001
-89,322.00
-39%
2008
140,706.00
50,905.00
36%
2007
89,801.00
-53,882.00
-60%
2006
143,683.00
-34,187.00
-24%
2005
177,870.00
-12,725.00
-7%
2004
190,595.00
2,432.00
1 %
2003
188,163.00
-18,862.00
-10%
2002
207,025.00
-23,003.00
-11 %
2001
230,028.00
Although there were increases in 2004 and 2008, the overall
decrease in grant funds since 2001 has been $89,322.00, or 39%.
CERTIFICATE OF PARTICIPATION
Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
Date: May 16, 2007
Mr. Clayton H. Wilder
Community Program Administrator
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Dear Mr. Wilder:
This is to inform you that the Board of County Commissioners Accepts XX
Declines the invitation to serve as the coordinating unit of government in the
Florida Department of Law Enforcement's Edward Byrne Memorial Justice
Assistance Grant (JAG) Program.
For purposes of coordinating the preparation of our application(s) for grant funds
with the Office of Criminal Justice Grants, we have designated the following
person:
Name: David P. Owens
Title: Grants Administrator
E-mail address: owens-david@monroecounty-fl.gov
Agency: Monroe County Board of County Commissioners
Address: 1100 Simonton Street
Telephone: 305-292-4482 County: Monroe
Date: May 16, 2007
Sincerely,
Chair, Board of County Commissioners
MONROE COUNTY ATTORNEY
APPIFiOVED,AS TO ,�=,J!
YNTHIA L_ -'ALL
ASSISTANT COUNTY ATTORNEY
Date -�—�
Florida Department of Office of Criminal Justice Grants Charlie Crist, Governor
Law Enforcement Post Office Box 1489 Bill McCollum, Attorney General
Tallahassee, Florida 32302-1489 Alex Sink, Chief Financial Dicer
Gerald M. Baifey (850) 410-6700 Charles H. Bronson, Commissioner of Agriculture
Commissioner www.fdle.state.fl, us
May 1, 2007 ::' i';' - 7 2�?�
The Honorable Mario DiGennaro
Mayor, Monroe County
Board of Commissioners
9400 Overseas Highway Office 210
Marathon, Florida 33050
Re: Federal Fiscal Year 2007 Edward Byrne Memorial Justice Assistance Grant
(JAG) Program
Dear Mayor DiGennaro:
The Florida Department of Law Enforcement (FDLE) anticipates an award in the
amount of $11,779,041 from the United States Department of Justice for Federal Fiscal
Year 2007 JAG funds. JAG blends the previous Byrne Formula and Local Law
Enforcement Block Grant (LLEBG) Programs to provide agencies with the flexibility to
prioritize and place justice funds where they are needed most. The FDLE, Office of
Criminal Justice Grants, is the State Administrative Agency for these grant funds which
will be distributed in accordance with the provisions of Chapter 11 D-9, Florida
Administrative Code.
FDLE has set aside $140,746 of these funds for use by all units of government within
Monroe County. The Federal Fiscal Year 2007 (State Fiscal Year 2008) Program
Announcement is enclosed for your use and provides guidance for submission of
applications for these funds. These funds may be used by local units of government to
support a broad range of activities to prevent and control crime and to improve the
criminal justice system.
As a condition of participation in this program, the units of government in each county
must reach a consensus concerning the expenditure of these funds. This consensus
must include the projects to be implemented, as well as the agency responsible for such
implementation.
Service - Integrity • Respect • Quality
The Honorable Mario DiGennaro
May 1, 2007
Page Two
Developing such consensus will require someone to exercise leadership and assume a
coordinating role in the development of applications for these funds. FDLE recommends
that the Board of County Commissioners assume this responsibility.
In the event the county declines to serve in this capacity, the Department will request
the governing body of each municipality in the county, in descending order of
population, to serve as the coordinating unit of government.
The enclosed Certification of Participation form requests the identification of an
individual coordinator. We will send this individual further information regarding the
application process in FDLE's on-line grant management system. Please complete the
enclosed Certificate of Participation and return it within 30 days from the date of this
correspondence to:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
Attention: Clayton H. Wilder
We look forward to working with you, If you have any questions or if we can provide
you with any assistance regarding the JAG Program, please contact me at
(850) 410-8700.
Sincerely,
u. Qc'-�
Claytoj H. Wilder
Administrator
CHW/JP/mb
Enclosures
cc: Mayors in Monroe County
Law Enforcement Agencies in Monroe County
Project Directors in Monroe County
CERTIFICATE OF PARTICIPATION
Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
Date:
Mr. Clayton H. Wilder
Administrator
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Dear Mr. Wilder:
This is to inform you that the Board of County Commissioners Accepts
Declines the invitation to serve as the coordinating unit of government in the Florida
Department of Law Enforcement's Edward Byrne Memorial Justice Assistance Grant
(JAG) Program.
For purposes of coordinating the preparation of our application(s) for grant funds with
the Office of Criminal Justice Grants, we have designated the following person:
Name:
Title:
E-mail address:
Agency:
Address:
Telephone:
Date:
Sincerely,
County:
Chair, Board of County Commissioners
PROGRAM ANNOUNCEMENT
FEDERAL FISCAL YEAR 2007
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
The State of Florida, Department of Law Enforcement (FDLE), anticipates an
award from the United States Department of Justice for $11,779,041 in Justice
Assistance Grant funds. This announcement is to notify eligible applicants of
program requirements.
Eligible Applicants
Units of local government are eligible to receive subgrants from FDLE. "Units of local
government" means any city, county, town, township, borough, parish, village, or other general-
purpose political subdivision of a State and includes Native American Tribes that perform law
enforcement functions as determined by the Secretary of the Interior.
Program Strategy and Purposes
Units of local government applying for these federal funds must use them to implement projects
that offer a high probability of improving the functioning of the criminal justice system,
aggressively and effectively to support a broad range of activities to prevent and control crime
based on their own local needs and conditions.
JAG blends the previous Byrne Formula and Local Law Enforcement Block Grant (LLEBG)
Programs to provide agencies with the flexibility to prioritize and place justice funds where they
are needed most. JAG funds can be used for state and local initiatives, technical assistance,
training, personnel, equipment, supplies, contractual support, and information systems for
criminal justice for any one or more of the following purpose areas:
1) Law enforcement programs
2) Prosecution and court programs
3) Prevention and education programs
4) Corrections and community corrections programs
5) Drug treatment programs
6) Planning, evaluation, and technology improvement programs.
Any law enforcement or justice initiative previously eflgible for funding under Byrne or LLEBG is
eligible for JAG funding.
Program Development
Each county is allocated a sum of money for use by all local governments within the county.
This amount is determined through a funding algorithm established in administrative rule.
Chapter 11 D-9.005, Florida Administrative Code, requires that units of government in each
county reach consensus concerning the expenditure of these funds, including the projects to be
implemented and the agency responsible for such implementation.
Page 1
Maximum coordination is required to meet this program requirement and the Department
requests the county board of commissioners to coordinate requests for all local governments
within the county. The Chairman, Board of County Commissioners, in each county so notified is
requested to return to the Department a statement of certification indicating the county's
willingness to serve as the coordinating unit of government for at least 51 percent of the units of
government which also represents at least 51 percent of the population located in said county.
This certification must be returned within 30 days from the date of receipt of notification. In the
event the county declines to serve in this capacity, the Department will request the governing
body of each municipality in the county, in descending order of population, to serve as the
coordinating unit of government.
Match Requirements
There is no match requirement under the guidelines of the JAG program.
Application Requirements and Deadlines
Once the Certificate of Participation form designating the coordinator for your county is
received, the Office of Criminal Justice Grants will send this individual further information
regarding the application process.
Applicants must apply on-line using FDLE's grant management system. In addition to the on-
line submission, applicants must print out the completed application and submit two (2) hard
copies (both with original signatures) no later than 5:00 P.M., Friday, June 29, 2007. A
separate application must be submitted for each proposed project. Applications should be
mailed or hand delivered to the following:
Mr. Clayton H. Wilder
Administrator
Office of Criminal Justice Grants
Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Applications must be accompanied by letters of approval representing agreement among at
least 51 percent of all units of local government representing at least 51 percent of the county
population as to the allocation of dollars to each project in the county.
Questions regarding this Program Announcement should be directed to
Clayton H. Wilder, Florida Department of Law Enforcement, at (850) 410-8700.
Page 2