FY2006 03/21/2007
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
April 3, 2007
TO:
Irene Toner, Director
Emergency Management
ATTN:
FROM:
Jose Tezanos
Emergency Management Planner
Pamela G. Han~
Deputy Clerk D
At the March 21, 2007, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
/Memorandum of Agreement for Participating Miami UASI Grant FY 2006 Agencies
between Monroe County and the City of Miami concerning a United States Department of
Homeland Security's Office of Grants & Training (OG&T), through the State of Florida Division
of Emergem:y Management (DEM) subgrant (Agreement No. 07DS-5S-11-23-02-379) in the
amount of $516,277.00, and authorization for the County Administrator to execute and other
required documentation in relation to the application process. This document contained two sets
of signature pages in each packet and the Resolutions by the City of Miami were in different
areas in each of the Agreements. In the future please be sure that each document is consistent to
avoid confusion.
Modification #2 to Grant Agreement 06-DS-3W-II-54-01-309 between Monroe County
and the Department of Community Affairs to reinstate and extend through December 31, 2007,
and authorization for the County Administrator to execute any other required documentation in
relation to the application process. This modification, as well as the one listed below, did not
have the backup provided for each copy. As with the previous item please be sure that each
document is consistent to avoid confusion.
ModiHcation #1 to Grant Agreement 05-DS-2N-II-54-01-466 between Monroe County
and the Department of Community Affairs to reinstate and extend through April 30, 2007, and
authorization for the County Administrator to execute any other required documentation in
relation to th,: application process
Enclosed are three duplicate originals of each of the above-mentioned, executed on behalf
of Monroe County, for your handling. Please be sure to return the fully executed "Monroe
County Clerk's Office Original" and the "Monroe County Finance Department's Original" as
soon as possible. Should you have any questions please do not hesitate to contact this office.
NOTE: In the future please forward all items that are approved by the Board of County
Commissioners for execution by the Mayor to the County Attorney's Office first. They review the
items first then forward to our office for follow through.
cc: County Attorney
Finance wlo document
File
-
OO~,"re.:.'iICe~~(l~~
MEMORANDUM OF AGREEMENT
FOR PARTICIPATING MIAMI UASI GRANT FY 2006 AGENCIES
'1
This Agreement is entered into this II day of, 11~ ' 200~, by
and betwel~n the City of Miami, a municipal corporation of the State of Florida, (the
"Sponsoring Agency") and Monroe County, a political subdivision of the State of
Florida,(the "Participating Agency").
RECITALS
WHEREAS, the U.S. Department of Homeland Security Office of Grants and
Training (OG&T), is providing financial assistance to the Miami urban area in the amount
$15,980,000 dollars through the FY 2006 Urban Area Security Initiative (UASI); and
WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI
Grant Program FY 2006; and
WHEREAS, as the OG&T requires that the urban areas selected for funding take a
regional metropolitan area approach to the development and implementation of the UASI
Grant Program FY 2006 and involve core cities, core counties, contiguous jurisdictions,
mutual aid partners, and State agencies; and
WHEREAS, the FY 2006 Urban Area has been defined as the City of Miami, Miami-
Dade and Monroe Counties, the City of Hialeah, and the Florida Department of Health
(aka Miami-Dade County Health Department) and anticipates sub-granting a portion of the
UASI funds in accordance with the grant requirements; and
WHEREAS, the City Commission, by Resolution No. R-06-0668 adopted on .?t ~
~, N",J. &b/".:'J ~ , has authorized the City Manager to enter into this
Agreement with each participating agency on behalf of the City of Miami; and
Page 1 of 10
WHEREAS, the Sponsoring Agency wishes to work with the participating
agencies through the Urban Area Working Group process to enhance Miami and its
surrounding jurisdictions ability to respond to a terrorist threat or act.
NOW THEREFORE, in consideration of the foregoing, the parties hereto agree /'
as follow:
I. PURPOSE
A. This Agreement delineates responsibilities of the Sponsoring Agency and the
Participating Agencies for activities under the UASI Grant Program FY 2006 which
was made available by Office of Grants and Training (OG&T) and the State of
Florida Division of Emergency Management (OEM).
B. This Agreement serves as the Scope of Work between the Participating Agency and
the Sponsoring Agency.
II. SCOPE
A. The provisions of this Agreement apply to UASI Grant Program FY 2006 activities to
be performed at the request of the federal government, provided at the option of the
Sponsoring Agency, and in conjunction with, preparation for, or in anticipation of, a
major disaster or emergency related to terrorism and or weapons of mass
destruction.
B. No provision in this Agreement limits the activities of the Urban Area Working Group
or its Sponsoring Agency in performing local and state functions.
III DEFINITIONS
A. Critical Infrastructure. Any system or asset that if attacked would result in
catastrophic loss of life and/or catastrophic economic loss management of
resources (including systems for classifying types of resources); qualifications and
Page 2 of 10
certification; and the collection, tracking, and reporting of incident information and
incident resources.
B. Com County. The county within which the core city is geographically located. The
core city is the City of Miami.
C. UASI Grant Program FY 2006. The UASI Grant Program Fiscal Year 2006 reflects
the intent of Congress and the Administration to enhance and quantify the
preparedness of the nation to combat terrorism.
D. National Incident Management System (NIMS). This system will provide a
consistent nationwide approach for federal, state, and local governments to work
effectively and efficiently together to prepare for, respond to, and recover from
domestic incidents, regardless of cause, size, or complexity. To provide for
interoperability and compatibility among Federal, State, and local capabilities, the
NIMS will include a core set of concepts, principles, terminology, and technologies
covering the incident command system; multi-agency coordination systems;
unified command; training; identification and
E. Urban Area Working Group (UAWG). The State Administrating Agency Point of
Contact (SM POC) must work through the Mayor/CEOs from all other jurisdictions
within the defined urban area to identify POCs from these jurisdictions to serve on
the Urban Area Working Group. The Urban Area Working Group will be
responsible for coordinating development and implementation of all program
elements, including the urban area assessment, strategy development, and any
direct services that are delivered by OG&T.
F. UASI Grant Program FY 2006. This grant is being provided to address the unique
equipment, training, planning, and exercise needs of large high threat urban areas,
and program activities must involve coordination by the identified core city, core
county/counties, and the respective State Administrative Agency. Funding for the
UASI Grant Program FY 2006 was appropriated by U.S. Congress and is
Page 3 of 10
authorized by Public Law 108-11, the Emergency Wartime Supplemental
Appmpriations Act, 2003. The funding will provide assistance to build an enhanced
and sustainable capacity to prevent, respond to, and recover from threats or acts
of terrorism for the selected urban areas.
G. Urban Area. An urban area is limited to inclusion of jurisdictions contiguous to the
core city and county/counties, or with which the core city or county/counties have
established formal mutual aid agreements.
IV. SPONSORING AGENCY SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the City of Miami Fire-
Rescue Department, authorized to carry out the herein agreed upon
responsibilities of the Sponsoring Agency.
B. Coordinating with core counties, with the respective State Administrative Agency,
and with the OG& T.
C. Conducting a comprehensive Urban Area Assessment, which will in turn guide the
development of an Urban Area Homeland Security Strategy.
D. Ensuring the participation of the following critical players in the assessment and
strategy development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, healthcare and public
health.
E. Developing a comprehensive Urban Area Homeland Security Strategy and submit
to the SAA POCo
F. Complying with the requirements or statutory objectives of federal law.
Page 4 of 10
G. Ensuring satisfactory progress toward the goals or objectives set forth in the grant
application.
H. Following grant agreement requirements and/or special conditions.
I. Submitting required reports.
V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the main liaison and partner
with the City of Miami Fire-Rescue Department, authorized to carry out the herein
agreed upon responsibilities of the Sponsoring Agency.
B. Developing sub-grants for municipalities within each county in accordance with UASI
Grant Program FY 2006 requirements. Participating Agencies and sub-grantees
must abide by the grant requirements including budget authorizations, required
accounting and reporting on fund usage, use of funds only for the intended purpose,
and tracking of federally funded assets.
C. Submitting budget detail worksheets for direct purchases of equipment or services.
D. Complying with all UASI Grant Program FY 2006 requirements.
E. Participating as a member of the Urban Area Working Group to include coordinating
with and assisting the City of Miami in conducting a comprehensive Urban Area
Assessment, which in turn will guide development of an Urban Area Homeland
Securit~' Strategy.
F. Ensuring the participation of the following critical players in the assessment and
strategy development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, healthcare and public
health.
Page 5 of 10
G. Assisting the sponsoring agency in development of a comprehensive Urban Area
Homeland Security Strategy.
H. Complying with the requirements or statutory objectives of federal law.
I. Ensuring satisfactory progress toward the goals or objectives set forth in the grant
application.
J. Following UASI Grant Program FY 2006 agreement requirements and/or special
conditions.
K. Submitting required reports.
VI. THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE:
A. That funding acquired and identified for the Urban Area Security Initiative will be
administered solely by the Sponsoring Agency.
B. The Participating Agencies will provide financial and performance reports to the
sponsoring agency in a timely fashion. The Sponsoring Agency will prepare
consolidated reports for submission to the State of Florida.
C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers
compensation or time related issues of the Participating Agency personnel.
D. Sponsoring Agency and Participating Agency are subdivisions as defined in Section
768.28, Florida Statutes, and each party agrees to be fully responsible for the
respective acts and omissions of its agents or employees to the extent permitted by
law. Nothing herein is intended to serve as a waiver of sovereign immunity by any
party to which sovereign immunity may be applicable. Nothing herein shall be
construed as consent by a state agency or subdivision of the State of Florida to be
Page 6 of 10
sued by third parties in any manner arising out of this Agreement or any other
contract.
VII. FINANCIAL AGREEMENTS
A. Financial and Compliance Audit Report: Recipients that expend $300,000 or more
of Federal funds during their fiscal year are required to submit an organization-wide
financial and compliance audit report. The audit must be performed in accordance
with the U.S. General Accounting Office Government Auditing Standards and OMS
Circular A-133.
S. The Secretary of Homeland Security and the Comptroller General of the United
States shall have access to any books, documents, and records of recipients of
UASI Grant Program FY 2006 assistance for audit and examination purposes,
provided that, in the opinion of the Secretary of Homeland Security or the
Comptroller General, these documents are related to the receipt or use of such
assistance. The grantee will also give the sponsoring agency or the Comptroller
General, through any authorized representative, access to and the right to examine
all records, books, papers or documents related to the grant.
C. Financial Status Reports are due within 45 days after the end of each calendar
quarter. A report must be submitted for every quarter that the award is active,
including partial calendar quarters, as well as for periods where no grant activity
occurs.
D. Submit Categorical Assistance Progress Report to describe progress to date in
implementing the grant and its impact on homeland security in the state.
E. All financial commitments herein are made subject to the availability of funds and
the continued mutual agreements of the parties.
Page 7 of 10
VIII. CONDITIONS, AMENDMENTS, AND TERMINATION
A. The Participating Agency will not illegally discriminate against any employee or
applicant for employment on the grounds of race, color, religion, sex, age, or
national origin in fulfilling any and all obligations under this Agreement.
B. Any provision of this Agreement later found to be in conflict with Federal law or
regulation, or invalidated by a court of competent jurisdiction, shall be considered
inoperable and/or superseded by that law or regulation. Any provision found
inoperable is severable from this Agreement, and the remainder of the Agreement
shall remain in full force and effect.
C. This Agreement may be modified or amended only with the written agreement of
each of the parties.
D. This Agreement may be terminated by either party on thirty (30) days written
notice to the other party.
E. This Agreement shall be considered the full and complete agreement between the
undersigned parties, and shall supersede any prior Memorandum of Agreement
among the parties, written or oral, except for any executory obligations that have
not been fulfilled.
F. This Agreement may be executed in several parts, each of which shall be
considered a valid Agreement, provided that each of the parties to the Agreement
has executed at least one (1) original copy of the Agreement and has transmitted
copy of the signature page hereof to the other parties.
G. This Agreement will end on January 31, 2008, unless otherwise extended, at
which time the parties may agree to renew the association. Renewal will be based
on evaluation of the Sponsoring Agency's ability to conform to procedures, training
and equipment standards as prescribed by the OG&T.
Page 8 of 10
ATTEST:
,')-//-rJ'J
APPROVED AS TO FORM AND
C.ORR CTNESS:
;
~.
SPONSORING AGENCY
THE CITY OF MIAMI, a municipal
Corporation of the State of Florida
BY:
APPROVED AS J,o INS
REQUIREMEN'1'S:
LeeAnn Breh ,Administrator
Risk Management Division
Page 9 of 10
./"
Title:
MAR 2 1 2007
PARTICIPATING AGENCY
BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA
BY: ~)[y~
NAME: Mario DiGennaro
TITLE:
Mavor
APPROVED AS TO FORM AND
CORRECTNESS:
Participating Agency Attorney
::t ...,
0 <=> -"
C> <=>
Z ~= -..
:J&: ,--
~ ~ :~::,~ > 01
,ot;;,_, -< W
(J" r'.. W .."
(-=)0' co
S;:::..:-~~: ~>'J
- -0 ::0
;::;.~.. :J&: n
n
~1 C) ~ c.:>
r ;'J
:~ r1""1 N 0
0
Page 10 of 10
g
City of Miami
Legislation
Resolution: R-06-0668
Cl1y Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 06-01891
Final Action Date: ] 1/9/2006
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ESTABLISHING A NEW SPECIAL REVENUE FUND ENTITLED "URBAN AREA
SECURITY INITIATIVE ("UASI") GRANT PROGRAM FY 2006," AND
APPROPRIATING FUNDS FOR THE OPERATION OF SAME, IN THE AMOUNT
OF $15,980,000, CONSISTING OF A GRANT FROM THE UNITED STATES
DEPARTMENT OF HOMELAND SECURITY, PASSED THROUGH THE OFFICE
OF GRANTS AND TRAINING ("OG& 1"), DIRECTLY TO THE STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT ("DEM"); AUTHORIZING THE CITY
MANAGER TO ACCEPT SAID GRANT AWARD AND TO EXECUTE THE
NECESSARY DOCUMENTS TO IMPLEMENT ACCEPTANCE OF SAID GRANT
AWARD; AUTHORIZING THE EXPENDITURE OF FUNDS TO VARIOUS
GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY
EXPENSE PURSUANT TO THE UASI GRANT GUIDELINES; FURTHER
AUTHORIZING THE CITY MANAGER TO EXECUTE MEMORANDUM OF
AGREEMENT(S), IN SUBSTANTIALLY THE ATTACHED FORM, WITH
CONTIGUOUS COUNTIES, MIAMI-DADE AND MONROE, THE CITY OF
HIALEAH, AND THE FLORIDA DEPARTMENT OF HEALTH (AKA MIAMI-DADE
COUNTY HEALTH DEPARTMENT), SETTING FORTH THE PARTIES'
RESPONSIBILITIES IN CONNECTION WITH THE DEVELOPMENT AND
SUPPORT OF THE UASI PROJECT ADMINISTERED BY THE CITY OF MIAMI
DEPARTMENT OF FIRE-RESCUE, AS AN UASI SPONSORING AGENCY;
CONTINGENT UPON FUNDING OF SAID PROJECT BEING SECURED IN THE
FORM OF GRANTS FROM THE OG&T THROUGH THE DEM,
WHEREAS, most states and municipalities have strengthened their overall capability to respond to
acts or terrorism involving chemical, biological, radiological, nuclear or explosive weapons, there
continues to be room for improvement in meeting our national priorities in preventing and responding
to terrorist attacks; and
WHEREAS, the United States Department of Homeland Security, Office of Grants & Training
("OG& T"), is authorized by the Emergency Wartime Supplemental Appropriations Act 2003, to provide
funds to States for subsequent distribution to selected urban areas to address the unique equipment,
training, planning, exercise and operational needs for large urban areas, and to assist them in building
an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts or
terrorism; and
WHEREAS, the OG&T, through the State of Florida Division of Emergency Management ("DEM"),
has subgranted an UASI Grant Project FY 2006 to the City of Miami ("City") in the amount of
$15,980,000 for Fiscal Year 2006; and
WHEREAS, the City of Miami Department of Fire-Rescue will use said funds to continue to
City ofMiam;
Page I of3
Printed On: 12/12/2006
File ,^-'umber.' 06-01891
Enactment Number: R-06-0668
address the unique equipment, training, planning, exercise and operational needs of the City, it's
contiguous counties Miami-Dade and Monroe, the City of Hialeah, and the Florida Department of
Health (aka Miami-Dade County Health Department), and to continue building an enhanced and
sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism; and
WHEREAS, in accordance with the UASJ Grant Program FY 2006, the attached Memorandum of
Agreement(s) with City's contiguous counties, Miami-Dade and Monroe Counties, the City of Hialeah,
and the Florida Department of Health (aka Miami-Dade County Health Department) will provide the
necessary guidelines to coordinate the UASI Grant Program FY 2006 between aforementioned
counties to enhance the City and its surrounding jurisdictions' ability to respond to terrorist threats or
acts and will permit the City to reimburse Miami-Dade and Monroe Counties, the City of Hialeah, and
the Florida Department of Health (aka Miami-Dade County Health Department) for its expenditures
that are compliant with said Project;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1, The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section,
Section 2, The following new Special Revenue Fund is established and resources are appropriated
as described below:
FUND TITLE
Urban Area Security Initiative (UASI)
Grant Program FY 2006
~ESOURCES:
Department of Homeland Security (DHS)
Pass through the Office of Grants and
Training (OG&T), directly to the State
of Florida Division of Emergency Management
$15,980,000
~PPROPRIATIONS:
$15,980,000
Section 3, The City Manager is authorized (1) to accept said grant award and to execute the
necessary documents to implement acceptance of said grant award,
Section 4, The City Manager is authorized (1) to execute Memorandum of Agreement(s), with its
contiguous counties, Miami-Dade and Monroe Counties, the City of Hialeah, and the Florida
Department of Health (aka Miami-Dade County Health Department) for the purpose of setting forth the
parties' responsibilities in connection with the development and support of the UASJ Grant Program FY
2006 administered by the City of Miami Department of Fire-Rescue, an UASI sponsoring agency,
contingent upon funding of said project being secured in the form of the grants from the OG& T
through the OEM,
Section 5, This Resolution shall become effective immediately upon its adoption and signature of
the Mayor,{2}
City of Miami
Page 2 of 3
Printed On: /2//2/2006
rile Number. 06-0J891
Enaltment ,Vumber: R-06-0668
Footnotes:
{1) The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provlsllons.
{2) If the mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
Oty oj Miami
Pagel of 3
Printed On: 12//2/2006
City of Miami
Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.mlamigov.com
File Number: 06-01891
Flnol Actlnn Dote:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ESTABLISHING A NEW SPECIAL REVENUE FUND ENTITLED: "URBAN AREA
SECURITY INITIATIVE ("UASI") GRANT PROGRAM FY 2006," AND
APPROPRIATING FUNDS FOR THE OPERATION OF SAME, IN THE AMOUNT
OF $15,980,000, CONSISTING OF A GRANT FROM THE UNITED STATES
DEPARTMENT OF HOMELAND SECURITY, PASSED THROUGH THE OFFICE
OF GRANTS AND TRAINING ("OG&T"), DIRECTLY TO THE STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT ("DEM"); AUTHORIZING THE CITY
MANAGER TO ACCEPT SAID GRANT AWARD AND TO EXECUTE THE
NECESSARY DOCUMENTS TO IMPLEMENT ACCEPTANCE OF SAID GRANT
AWARD; AUTHORIZING THE EXPENDITURE OF FUNDS TO VARIOUS
GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY
EXPENSE PURSUANT TO THE UASI GRANT GUIDELINES; FURTHER
AUTHORIZING THE CITY MANAGER TO EXECUTE MEMORANDUM OF
AGREEMENT(S), IN SUBSTANTIALLY THE ATTACHED FORM, WITH
CONTIGUOUS COUNTIES, MIAMI-DADE AND MONROE, THE CITY OF
HIALEAH, AND THE FLORIDA DEPARTMENT OF HEALTH (AKA MIAMI-DADE
COUNTY HEALTH DEPARTMENT), SETTING FORTH THE PARTIES'
RESPONSIBILITIES IN CONNECTION WITH THE DEVELOPMENT AND
SUPPORT OF THE UASI PROJECT ADMINISTERED BY THE CITY OF MIAMI
DEPARTMENT OF FIRE-RESCUE, AS AN UASI SPONSORING AGENCY;
CONTINGENT UPON FUNDING OF SAID PROJECT BEING SECURED IN THE
FORM OF GRANTS FROM THE OG&T THROUGH THE DEM.
WHEREAS, most states and municipalities have strengthened their overall capability to respond to
acts or terrorism Involving chemical, biological, radiological, nuclear or explosive weapons, there
continues to be room for improvement in meeting our national priorities in preventing and responding
to terrorist attacks; and
WHEREAS, the United Stales Department of Homeland Security, Office of Grants & Training
("OG&T"), is authorized by the Emergency Wartime Supplemental Appropriations Act 2003, to provide
funds to States for subsequent distribution to selected urban areas to address the unique equipment,
training, planning, exercise and operational needs for large urban areas, and to assist them in building
an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts or
terrorism; and
WHEREAS, the OG&T, through the State of Florida Division of Emergency Management ("OEM"),
has subgranted an UASI Grant Project FY 2006 to the City of Miami ("City") in the amount of
$15,980,000 for Fiscal Year 2006; and
WHEREAS, the City of Miami Department of Fire-Rescue will use said funds to continue to
Clry of Miami
Page / of3
Printed On: /1//12006
File Number: 05-01 il91
address the unique equipment, training, planning, exercise and operational needs of the City, it's
contiguous counties Miami-Dade and Monroe, the City of Hialeah, and the Florida Department of
Health (aka Miami-Dade County Health Department), and to continue building an enhanced and
sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism: and
WHEREAS, in accordance with the UASI Grant Program FY 2006, the attached Memorandum of
Agreement(s) with City's contiguous counties, Miami-Dade and Monroe Counties, the City of Hialeah,
and the Florida Department of Health (aka Miami-Dade County Health Department) will provide the
necessary guidelines to coordinate the UASI Grant Program FY 2006 between aforementioned
counties to enhance the City and its surrounding jurisdictions' ability to respond to terrorist threats or
acts and will permit the City to reimburse Miami-Dade and Monroe Counties, the City of Hialeah, and
the Flonda Department of Health (aka Miami-Dade County Health Department) for its expenditures
that are compliant with said Project;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The following new Special Revenue Fund is established and resources are appropriated
as described below:
FUND TITLE:
Urban Area Security Initiative (UASI)
Grant Program FY 2006
~ESOURCES:
Dapartment of Homeland Security (DHS)
Pass through the Office of Grants and
Training (OG&T), directly 10 the State
of Florida Division of Emergency Management
$15,980,000
~PPROPRIATIONS
$15,980,000
Section 3. The City Manager is authorized (1} to accept said grant award and to execute the
necessary documents to implement acceptance of said grant award.
Section 4. The City Manager is authorized (1} to execute Memorandum of Agreement(s), with its
contiguous counties, Miami-Dade and Monroe Counties, the City of Hialeah, and the Florida
Department of Health (aka Miami-Dade County Health Department) for the purpose of setting forth the
parties' responsibilities in connection with the development and support of the UASI Grant Program FY
2006 administered by the City .of Miami Department of Fire-Rescue, an UASI sponsoring agency,
contingent upon funding of said project being secured in the form of the grants from the OG&T
through the OEM.
Section 5, This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{2}
CI~v of Miami
Page 2 0{3
Printed On: 10/17/1006
File Number: 06-01891
Footnotes:
{1} The herein authorization is further sUbject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} If the mayor does not sign this Resoiution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
Pagd of J
Printed On: 10/27/2006
O,y (Jf M/flmi
PEDRO G, HERNANDEZ
City Manager
Qtitp of :miami
I:l>lILILJIJ\)lJW,ISI<~
l!1i"'<Vllitlf
February 20, 2007
Irene Toner
Director
Monroe County of Emergency Management
490 63'" Street Ocean, Suite 150
Marathon, FL 33050
RE: Memorandum ofVnderstanding (MOA) for VASl FY 2006 Contract #07DS-5S-Il-23-02-379
Dear Ms. Toner:
Enclosed is the executed 2006 UASI contract, its Resolution, as well as the Memorandum of Agreement
between the City of Miami and Monroe County for your signature, Please sign and return (2) originals.
Should you have any questions concerning this submittal or require further information, please contact me
at (305) 416-5414 or irfemande:diJlmiambp)v.c:om or UASI Program Manager Kristin M. Jordahl at (305)
416-5429 or kiordahlllilmiami\lOv.com
'-"'~
JosC'ernandez, Jurisdiction Administrator
Miami Urban Area Security Initiative
Assistant Fire Chief
City of Miami Department of Fire-Rescue
,
JRFlkj
DEPARThIENTOFI'lRE-RESaIli'ff__
IISI N.W. 7"S_/Miom~fl33Ill\Q(3IIS)m.s!It\
.
~o/J {.f
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
"State Emergency Response Team"
CHARLIE CRIST
Governor
w. CRAIG FUGATE
Director
February 7, 2007
RETURN RECEIPT
CERTIFIED MAIL #70022030000643484702
Mr. Joseph R. Fernandez
City of Miami
Department of Fire-Rescue
1151 N. W. 7'h Street, 3'd Floor
Miami, Florida 33136
RE: Agreement 07DS-5S-11-23-02-379
Dear Mr. Fernandez:
Enclosed is your fuIly executed funding agreement between the City of Miami Department of
Fire-Rescue and the Division of Emergency Management. Under Section (13)(c), Notice and Contact, of
this Agreement, you have been identified as the Representative of the Recipient responsible for the
administration of this Agreement. Therefore, it is your responsibility to thoroughly read, understand and
oversee the compliance of all the conditions within this Agreement.
Attached is the complete package offorms identified in Section (7) (a) through (e). It is very
important that these reports be fully completed and remitted within the time frames specified under
Section (7). Failure to supply this information in a timely manner can cause non-compliance of this
Agreement or a delay in processing your reimbursement requests.
If you have any questions in this regard, please contact me at (850) 410-1271 or by
E-mail: carolvl1.washington@dca.state.fl.us .
Sincerely, W Mk:
c~gton ~
Community Assistance Consultant
Division of Emergency Management
Grants Section
fcw
Enclosure
2555 SHUMARD OAK BOULEVARD. TALLAHASSEE, FLORIDA 32399-2100
Phone: 850.413.9969 Suncom: 850.293.9969 FAX: 850.488.1016
Internet address: htto:J/www.FloridaDisaster.ora
LONG TERM RECOVERY OFFICE . 36 SKYLINE DRIVE . LAKE MARY, FLORIDA 32746
Phone: 407-268-8899 FAX: 407-268-8977
".:<~'~';"",
.g~,c~'~~~\
.... ,-,'
r..,....,,,,, .j
\'1,...., " , '+~~~~1
''.,{,~l~~,\,~'.> ,0
AGENDA ITEM SUMMARY FORM
FILEID:~()\'b9 \
Date: 2125i;2001~ Requesting Department: Fire-Rescue
Commission Meeting Date: 1l/1>1i2006""'" District Impacted: AIl Z006 OCT 3 Prl 3 51
Type: ~ Resolution D Ordinance 0 Emergency Ordinance 0 Discussion Item
o Other_
Subject: Urban Area Securitv Initiative ("UASI") Grant Program FY 2006
Purpose of Item:
Resolution to establish a special revenue fund entitled Vrban Area Security Initiative ("VAS!") Grant
Program FY 2006. appropriating funds in the amount of $15.980,000 received from the U.S.
Department of Homeland Security passed directly to the State of Florida Division of Emergency
Management; and authorizing the City Manager to execute Memorandum of Agreements with
contiguous counties Miami-Dade and Monroe. the City of Hialeah. and the Florida Department of
Health. setting forth the parties' responsibilities in connection with the development and support of the
VASI Project administered by the City of Miami Depa.rtment of Fire-Rescue.
Background Information:
-Attachment -
Budl!et Impact Analvsis
YES Is this item related to revenue?
NO Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Nelghborhood Improvement Bonds?
Start Up Capital Cost: $0.00
Maintenance Cost: $0.00
Total Fiscal Impact: $0.00
Final Approvals
(SIGN AND DATE)
CIP. ~ ~ ~ BUdget-~-":"'-0'~v
IfuslO.':~n~:~ s ~ ~
Grants~' --''/ ~ Risk Management
":"""""'"' ~ ~ 'yJ D.... mre,,", ~
FIre Chle~_ _ .=.... _ 2f City Manager _ _ ~
--:;2.,.--- ,
Page I of j
, lol~\o",
Background Information: (continued)
The United States Department of Homeland Security's Office of Grants & Training ("OG&T"),
through the State of Florida Division of Emergency Management (DEM), has again sub-granted the
Urban Area Security Initiative ("VAS I") Grant Program, FY 2006, to the City of Miami, it's
contiguous counties, Miami-Dade and Monroe, the City of Hialeah, and the Florida Department of
Health, in the amount of $15,980,000. This program targets homeland security funding to "high
threat" urban areas in order to prevent, respond, and recover from threats or acts of terrorism.
This year, based on a federal funding formula which includes population, critical infrastructure, and
threats, the Miami Urban Area was ranked number twelve (12) on the list of 46 high threat urban
areas identified by the OG&T. The Miami Urban Area's FY 2006 UASI allocation is 15.9 million, an
increase from UASI FY 2005. The funding, projects, training, exercises, planning, and equipment
have been designed by the Urban Area Working Group.
It is now appropriate to accept said grant award, establish a special revenue fund, and appropriate the
said grant award therein for this fiscal year. In addition, the City Commission authorizes the City
Manager to execute Memorandum of Agreements with contiguous counties, Miami-Dade and Monroe
Counties, the City of Hialeah, and the Florida Department of Health, setting forth the parties'
~esponSibilities in connection the development and support of the UASI Program FY 2006
administered by the City of Miami Department of Fire-Rescue; contingent upon funding of said
project being secured in the form of Grants from the United States of Homeland Security's OO&T
through the State of Florida OEM.
Page 2
FY 2006 HSGP UASI By Urban Area
urDan Area AllOCatiOn
AZ - Phoenix Area' $3 920 000
CA - Anaheim/Santa Ana Area $11,980,000
CA. Bav Area $28,320 000 ~.
CA - LOll AnlleleslLonll Beach Area $80 610,000 -
CA - Sacramento Area' $7,390000
CA - San Diello Area' $7990 000
CO - Denver Area $4,380,000
DC - National Capilal Relllon $46 470 000 ,-
FL - Ft. Lauderdale Area $9,980,000
FL - Jacksonville Area $9 270,000
FL - MiamI Area $15,llllO,000 -
.-
FL - Orlando Area $9 440 000
FL - Tampa Area' $8,600 000 ,1
GA - Atlanta Area $18660000 "U
HI - Honolulu Area $4,760,000
IL - Chicago Area $52 260,000 .-
IN - Indianapolis Area $4,370 000
KY - Louisville Area' $8,520,000
LA - Balon Rouge Area' $3,740,000
LA - New Orleans Area $4 690,000
MA - Boston Area $18,210,000
MD - Baltimore $9,670,000
MI - Detroit $18,630,000 -
MN - Twin Cilies Area $4310000
MO - Kansas City Area $9,240,000
MO - St. Louis Area $9,200 000
NC - Charlotte Area $8,970,000
NE - Omaha Area' $8,330 000
NJ - Jersey Cltv/Newark Area $34,330 000 -
NV - Las Vellas Area' $7,750000
NY - Buffalo Area' $3,710,000
NY - New York City $124450000 -
OH - Cincinnati Area $4,660,000
OH - Cleveland Area $4,730 000
OH - Columbus Area $4 320 000
OH - Toledo Area' $3,860,000
OK - Oklahoma City Area' $4,102,000
OR - Portland Area $9,380 000
PA - PhlladelDhla Area $19,520000
PA - Piltsburllh Area $4 870 000
TN - Memohls Area $4,200 000
TX - Dallas/Fort WorthlArlinoton Area $13,830000
TX - Houston Area $16,670000 ..'
TX - San Antonio Area $4,460 000
W A - Seattle Area $9160 000
WI . Milwaukee Area $8,570,000
,
SustaInment Urban Area
~!~
&}..
~n
~ ~ -.."
"'.}
1,
"
t c'
" (I,
t;
~
I~)
...!
~
-,
'~
I,
Contract Number: 07DS-5S-11-23-02-379
CFDA Number: 97.067
FEDERALLY-FUNDED SUBGRANT AGREEMENT
THIS AGREEMENT is entered into by and between the State of Florida, Division of Emergency
Management, with headquarters in Tallahassee, Florida (hereinafter referred to as the "Division"), and the
City of Miami, (hereinafter referred to as the "Recipient").
THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS:
A WHEREAS, the Recipient represents that it is fully qualified and eligible to receive these grant
funds to provide the services identified herein; and
B. WHEREAS, the Division has received these grant funds from the State of Florida, and has the
authority to subgrant these funds to the Recipient upon the terms and conditions hereinafter set forth; and
C WHEREAS, the Division has authority pursuant to Florida law to disburse the funds under
this Agreement
NOW, THEREFORE, the Division and the Recipient do mutually agree as follows:
(1) SCOPE OF WORK.
The Recipient shall fully perform the obligations in accordance with the Budget and
Scope of Work, Attachment A of this Agreement
(2) INCORPORATION OF LAWS, RULES. REGULATIONS AND POLICIES
Both the Recipient and the Division shall be governed by applicable State and Federal
laws, rules and regulations, including but not limited to those identified in Attachment B.
(3) PERIOD OF AGREEMENT.
This Agreement shall begin July 1,2006 and shall end January 31,2008, unless
terminated earlier in accordance with the provisions of Paragraph (12) of this Agreement
1
(4) MODIFICATION OF CONTRACT
Either party may request modification of the provisions of this Agreement. Changes
which are mutually agreed upon shall be valid only when reduced to writing, duly signed by each of the
parties hereto, and attached to the original of this Agreement.
(5) RECORDKEEPING
(a) As applicable, Recipient's pertormance under this Agreement shall be subject to the
federal ACommon Rule: Uniform Administrative Requirements for State and Local Governments" (53
Federal Register 8034) or OMS Circular No. A-11 0, "Grants and Agreements with Institutions of High
Education, Hospitals, and Other Nonprofit Organizations," and either OMS Circular No. A-87, "Cost
Principles for State and Local Governments," OMS Circular No. A-21, "Cost Principles for Educational
Institutions," or OMS Circular No. A-122, "Cost Principles for Nonprofit Organizations." If this Agreement
is made with a commercial (for-profit) organization on a cost.reimbursement basis, the Recipient shall be
subject to Federal Acquisition Regulations 31.2 and 931.2.
(b) The Recipient shall retain sufficient records demonstrating its compliance with the
terms of this Agreement, and the. compliance of all subcontractors or consultants to be paid from funds
provided under this Agreement, for a period of five years from the date the audit report is issued, and
shall allow the Division or its designee, Chief Financial Officer, or Auditor General access to such records
upon request. The Recipient shall ensure that audit working papers are made available to the Division
designee, Chief Financial Officer, or Auditor General upon request for a period of five years from the date
---~fie audit repofn~nssuea;umess extenaeainwntlng 5V1fieDivlsloJ1lfie tollowlng exceplibns;-.---------....
1. If any litigation, claim or audit is started before the expiration of the five year
period and extends beyond the five year period. the records will be maintained until all litigation. claims or
audit findings involving the records have been resolved.
2. Records for the disposition of non-expendable personal property valued at
$5,000 or more at the time of acquisition shall be retained for five years after final disposition.
3. Records relating to real property acquisition shall be retained for five years
after closing of title.
2
(c) The Recipient shall maintain all records for the Recipient and for all subcontractors or
consultants to b" paid from funds provided under this Agreement, including supporting documentation of
all program costs, in a form sufficient to determine compliance with the requirements and objectives of the
Budget and Scope of Work - Attachment A . and all other applicable laws and regulations.
(d) The Recipient, its employees or agents, including all subcontractors or consultants to
be paid from funds provided under this Agreement, shall allow access to its records at reasonable times
to the Division, its employees, and agents. "Reasonable" shall be construed according to the
circumstances but ordinarily shall mean during normal business hours of 8:00 a.m. to 5:00 p.m., local
time, on Monday through Friday. "Agents" shall include, but not be limited to, auditors retained by the
Division.
(6) AUDIT REQUIREMENTS
la) The Recipient agrees to maintain financial procedures and support documents, in
accordance with generally accepted accounting principles, to account for the receipt and expenditure of
funds under this Agreement.
(b) These records shall be available at all reasonable times for inspection, review, or
audit by state personnel and other personnel duly authorized by the Division. "Reasonable" shall be
construed according to circumstances, but ordinarily shall mean normal business hours of 8:00 a.m. to
5:00 p.m., local time, Monday through Friday.
(e) The Recipient shall also provide the Department of Community Affairs and/or the
-----DlVislon-Wlth,trErreconts;-repOTtSorfinanctaistatements-upon-re'llJl!St"furth-e---purpOses-of-auditing-and------
monitoring the funds awarded under this Agreement.
(d) If the Recipient is a State or local government or a non-profit organization as defined
in OMB Circular A-133, as revised, and in the event that the Recipient expends $500,000 or more in
Federal awards in its fiscal year, the Recipient must have a single or program-specific audit conducted in
accordance with the provisions of OMB Circular A-133, as revised_ EXHIBIT 1 to this Agreement
indicates Federal resources awarded through the Division by this Agreement. In determining the Federal
awards expended in its fiscal year, the Recipient shall consider all sources of Federal awards. The
determination bf amoLJntsofFeeJeral awardsexpendedshbLJld be in acc6rdaFitewith thegLJidelihes
3
established by OMB Circular A-133, as revised. An audit of the Recipient conducted by the Auditor
General in accordance with the provisions of OMB Circular A-133, as revised, will meet the requirements
of this paragraph.
In connection with the audit requirements addressed in this Paragraph 6 (d) above, the Recipient
shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular
A-133, as revised.
If the Recipient expends less than $500,000 in Federal awards in its fiscal year, an audit
conducted in accordance with the provisions of OMB Circular A-133, as revised, is not required. In the
event that the Recipient expends less than $500,000 in Federal awards in its fiscal year and elects to
have an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, the cost of
the audit must be paid from non-Federal resources (Le., the cost of such audit must be paid from
Recipient resources obtained from other than Federal entities).
(e) Copies of reporting packages for audits conducted in accordance with OMB Circular
A-133, as revised, and required by subparagraph (d) above shall be submitted, when required by Section
.320 (d), OMB Circular A-133, as revised, by or on behalf of the Recipient directlv to each of the following:
Department of Community Affairs
Office of Audit Services
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
an electronic copy shall also be submitted to the above office at the following address:
a urilla. parris h@dca.state.fl.us
and
Division of Emergency Management
--Sureatl-ot-00mpfiance-Pfanning-and'Stlpport
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of copies
required by Sections .320(d)(1) and (2), OMB Circular A-133, as revised, should be submitted to the
Federal Audit Clearinghouse), at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10th Street
Jeffersonville, IN 47132
4
Other Federal a(lencies and pass-through entities in accordance with Sections .320 (e) and (f), OMB
Circular A-133, as revised.
(f) Pursuant to Section .320 (f), OMB Circular A-133, as revised, the Recipient shall
submit a copy of the reporting package described in Section .320 (c), OMB Circular A-133, as revised,
and any management letter issued by the auditor, to the following addresses:
Department of Community Affairs
Office of Audit SeNices
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
an electronic copy shall also be submitted to the above office at the following address:
aurilla.parrish@dca.state.fl.us
and
Division of Emergency Management
Bureau of Compliance Planning and Support
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
(g) Any reports, management letter, or other information required to be submitted to the
Department and the Division pursuant to this Agreement shall be submitted timely in accordance with
OMB Circular A-133, FloridaStatutes, and Chapters 10.550 (local governmental entities) or 10.650
(nonprofit and for-profit organizations), Rules of the Auditor General, as applicable.
(h) Recipients, when submitting financial reporting packages to the Department and the
Division for audits done in accordance with OMB Circular A-133 or Chapters 10.550 (local governmental
entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate
the date that the reporting package was delivered to the Recipient in correspondence accompanying the
reporting-pacKage.
(,i) In the event the audit shows that the entire funds disbursed hereunder, or any portion
thereof, were not spent in accordance with the conditions of this Agreement, the Recipient shall be held
liable for reimbursement to the Division of all funds not spent in accordance with these applicable
regulations and Agreement provisions within thirty (30) days after the Department or the Division has
notified the Recipient of such non-compliance.
5
j
U) The Recipient shall have all audits completed by an independent certified public
accountant (IP A) who shall either be a certified public accountant or a public accountant licensed under
Chapter 473, Fla. Stat. The IPA shall state that the audit complied with the applicable provisions noted
above. The audit must be submitted to the Department and the Division no later than seven (7) months
from the end of the Recipient's fiscal year.
(7) REPORTS
(a) At a minimum, the Recipient shall provide the Division with quarterly reports, and with
a close-out report. These reports shall include the current status and progress by the Recipient and all
subrecipients and subcontractors in completing the work described in the Scope of Work and the
expenditure of funds under this Agreement, in addition to such other information as requested by the
Division.
(b) Quarterly reports are due to be received by the Division no later than 30 days after
the end of each quarter of the program year and shall continue to be submitted each quarter until
submission of the administrative close-out report. The ending dates for each quarter of the program year
are March 31, June 3D, September 30 and December 31.
(c) The close-out report is due 60 days after termination of this Agreement or upon
completion of the activities contained in this Agreement, whichever first occurs.
(d) If all required reports and copies, prescribed above, are not sent to the Division or are
Ilotcomp1eted-in-a-manneracceptable-to-the-Divis ion;-the-Divisionmaywithhold"ftlrtherpayments-ontiJ----
they are completed or may take such other action as set forth in Paragraph (11) REMEDIES.
"Acceptable to the Division" means that the work product was completed in accordance with the Budget
and Scope of Work, Attachment A.
(e) The Recipient shall provide such additional program updates, reports or information
as may be required by the Division_
6
(8) MONITORING.
The Recipient shall monitor its performance under this Agreement, as well as that of its
subcontractors, subrecipients and consultants who are paid from funds provided under this Agreement, to
ensure that time schedules are met, the Budget and Scope of Work, Attachment A is accomplished within
the specified time periods, and other performance goals stated in this Agreement are achieved. Such
review shall be made for each function or activity set forth in the Budget and Scope of Work, Attachment
A to this Agreement, and reported in the quarterly report.
In addition to reviews of audits conducted in accordance with OMB Circular A-133, as revised and
Section 215.97, Fla. Stat. (see Paragraph (6) AUDIT REQUIREMENTS, above), monitoring procedures
may include, but not be limited to, on-site visits by Division staff, limited scope audits as defined by OMB
Circular A-133, as revised, and/or other procedures. By entering into this Agreement, the Recipient
agrees to comply and cooperate with all monitoring procedures/processes deemed appropriate by the
Division. In the event that the Division determines that a limited scope audit of the Recipient is
appropriate, the Recipient agrees to comply with any additional instructions provided by the Division 10
the Recipient regarding such audit. The Recipient further agrees to comply and cooperate with any
inspections, reviews, investigations or audits deemed necessary by the Comptroller or Auditor General.
In addition, the Division will monitor the performance and financial management by the Recipient
throughout the contract term to ensure timely completion of all tasks.
(9}-!;IABJHrV
(a) Unless Recipient is a State agency or subdivision, as defined in Section 768.28, Fla.
Stat., the Recipient shall be solely responsible to parties with whom it shall deal in carrying out the terms
of this agreement, and shall hold the Division harmless against all claims of whatever nature by third
parties arising out of the performance of work under this agreement. For purposes of this agreement,
Recipient agrees that it is not an employee or agent of the Division, but is an independent contractor.
(b) Any Recipient who is a state agency or subdivision, as defined in Section 768.28,
Fla. Stat., agrees to be fully responsible to the extent provided by Section 768.28 Fla. Stat. for its
7
negligent acts or omissions or tortious acts which result in claims or suits against the Division, and agrees
to be liable for any damages proximately caused by said acts or omissions. Nothing herein is intended to
serve as a waiver of sovereign immunity by any Recipient to which sovereign immunity applies. Nothing
herein shall be construed as consent by a state agency or subdivision of the State of Florida to be sued
by third parties in any matter arising out of any contract.
(10) DEFAULT.
If any of the following events occur ("Events of Default"), all obligations on the part of the
Division to make any further payment of funds hereunder shall, if the Division so elects, terminate and the
Division may, at its option, exercise any of its remedies set forth in Paragraph (11), but the Division may
make any payments or parts of payments after the happening of any Events of Default without thereby
waiving the right to exercise such remedies, and without becoming liable to make any further payment:
(a) If any warranty or representation made by the Recipient in this Agreement or any
previous Agreement with the Division shall at any time be false or misleading in any respect, or if the
Recipient shall fail to keep, observe or peJiorm any of the obligations, terms or covenants contained in
this Agreement or any previous agreement with the Division and has not cured such in timely. fashion, or
is unable or unwilling to meet its obligations thereunder;
(b) If any material adverse change shall occur in the financial condition of the Recipient
at any time during the term of this Agreement, and the Recipient fails to cure said material adverse
change within thirty (30) days from the time the date written notice is sent by the Division.
(c)-lhnyreports-reql1iredby-this-Agreement-have-not-beefl-Subl1'litted-Io-Ihe-Division-or-~--.- '.
have been submitted with incorrect, incomplete or insufficient information;
(d) If the Recipient has failed to perform and complete in timely fashion any of its
obligations under this Agreement.
(11) REMEDIES.
Upon the happening of an Event of Default, then the Division may, at its option, upon
thirty (30) calendar days prior written notice to the Recipient and upon the Recipient's failure to cure
8
within said thirty (30) day period, exercise anyone or more of the following remedies, either concurrently
or consecutively:
(a) Terminate this Agreement, provided that the Recipient is given at least thirty (30)
days prior written notice of such termination. The notice shall be effective when placed in the United
States mail, first class mail, postage prepaid, by registered or certified mail-return receipt requested, to
the address set forth in paragraph (13) herein;
(b) Commence an appropriate legal or equitable action to enforce performance of this
Agreement;
(c) Withhold or suspend payment of all or any part of a request for payment;
(d) Exercise any corrective or remedial actions, to include but not be limited to:
1. requesting additional information from the Recipient to determine the reasons
for or the extent of non-compliance or lack of performance,
2. issuing a written warning to advise that more serious measures may be taken
if the situation is not corrected,
3. advising the Recipient to suspend, discontinue or refrain from incurring costs
for any activities in question or
4. requiring the Recipient to reimburse the Division for the amount of costs
incurred for any items determined to be ineligible;
(e) Require that the Recipient return to the Division any funds which were used for
ineligible purposes under the program laws, rules and regulations governing the use of funds under this
program.
(f) Exercise any other rights or remedies which may be otherwise available under
I~W~__
(g) The pursuit of anyone of the above remedies shall not preclude the Division from
pursuing any other remedies contained herein or otherwise provided at law or in equity. No waiver by the
Division of any right or remedy granted hereunder or failure to insist on strict performance by the
Recipient shall affect or extend or act as a waiver of any other right or remedy of the Division hereunder,
or affect the subsequent exercise of the same right or remedy by the Division for any further or
subsequent default by the Recipient.
9
(12) TERMINATION.
(a) The Division may terminate this Agreement for cause upon such written notice as is
reasonable under the circumstances. Cause shall include, but not be limited to, misuse of funds; fraud;
lack of compliance with applicable rules, laws and regulations; failure to perform in a timely manner; and
refusal by the Recipient to permit public access to any document, paper, letter, or other material subject
to disclosure under Chapter 119, Fla. Stat., as amended.
(b) The Division may terminate this Agreement when it determines, in its sole discretion,
that the continuation of the Agreement would not produce beneficial results commensurate with the
further expenditure of funds, by providing the Recipient with thirty (30) calendar days prior written notice.
(c) The parties may agree to terminate this Agreement for their mutual convenience as
evidenced by written amendment of this Agreement. The amendment shall establish the effective date of
the termination and the procedures for proper closeout of the Agreement.
(d) In the event. that this Agreement is terminated, the Recipient will not incur new
obligations for the terminated portion of the Agreement after the Recipient has received the notification of
termination. The Recipient will cancel as many outstanding obligations as possible. Costs incurred after
the date of receipt of notice of the termination will be disallowed. Notwithstanding the above, the
Recipient shall not be relieved of liability to the Division by virtue of any breach of Agreement by the
Recipient. The Division may, to the extent authorized by law, withhold any payments to the Recipient for
purpose of set-off until such time as the exact amount of damages due the Division from the Recipient is
-----cJetemriTled: -
------
10
(13) NOTICE AND CONTACT.
(a) All notices provided under or pursuant to this Agreement shall be in writing, either by
hand delivery, or first class, certified mail, return receipt requested, to the representative identified below
at the address set forth below and said notification attached to the original of this Agreement.
(b) The name and address of the Division contract manager for this Agreement is:
Carolyn Washington, Community Assistance Consultant
Division of Emergency Management
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
Telephone: (850) 410-1271
Fax: (850) 488-7842
Email: carolvn.washinqton@dca.state.fl.us
(c) The name and address of the Representative of the Recipient responsible for the
administration of this Agreement is:
Joseph R. Fernandez
City of Miami
Department of Fire-Rescue
1151 N. W. 7'h Street, 3'd Floor
Miami, Florida 33136
Telephone: (305) 416-5414
Fax: (305) 400-5031
Email: irfernandez@ci.miami.fl.us
(d) In the event that different representatives or addresses are designated by either party
after execution of this Agreement, notice of the name, title and address of the new representative
will be rendered as provided in (13)(a) above.
(N)-Sl:JBOON'fRA&T3
If the Recipient subcontracts any or all of the work required under this Agreement, a copy of the
unsigned subcontract must be forwarded to the Division for review and approval prior to execution of the
subcontract by the Recipient. The Recipient agrees to include in the subcontract that (i) the subcontractor
is bound by the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and
federal laws and regulations, and (iii) the subcontractor shall hold the Division and Recipient harmless
against all claims of whatever nature arising out of the subcontractor's performance of work under this
Agreement, to the ex1ent allowed and required by law. Each subcontractor's progress in performing its
work under this Agreement shall be documented in the quarterly report submitted by the Recipient...
11
For each subcontract, the Recipient shall provide a written statement to the Division as to
whether that subcontractor is a minority vendor.
(15) TERMS AND CONDITIONS
This Agreement contains all the terms and conditions agreed upon by the parties.
(16) ATTACHMENTS
(a) All attachments to this Agreement are incorporated as if set out fully herein.
(b) In the event of any inconsistencies or conflict between the language of this
Agreement and the attachments hereto, the language of such attachments shall be controlling, but only to
the extent of such conflict or inconSistency.
(c) This Agreement has the following attachments:
Exhibit 1 - Funding Sources
Attachment A - Budget and Scope of Work
Attachment B - Program Statutes and Regulations
Attachment C - Justification of Advance
Attachment D - Warranties and Representations
Attachment E - Certification Regarding Debarment
Attachment F - Assurances
(17) FUNDING/CONSIDERATION
(a) This is a cost-reimbursement Agreement. The Recipient shall be reimbursed for
--~---costs-incurred'in-1he-satisfactory-performance-ot-work-hereunder-in-an-amount-noHo-exceed-$-f5;980'OO(}-----.--
subject to the availability of funds.
(b) Any advance payment under this Agreement is subject to Section 216.181(16),
Fla.Stat.. and is contingent upon the Recipient's acceptance of the rights of the Division under Paragraph
(12)(b) of this Agreement. The amount which may be advanced may not exceed the expected cash
needs of the Recipient within the first three (3) months of the contract term. For a federally funded
contract, any advance payment is also subject to federal OMS Circulars A-87, A-110, A-122 and the Cash
Management Improvement Act of 1990. If an advance payment is requested, the budget data on which
12
the request is based and a justification statement shall be included in this Agreement as Attachment C.
Attachment C will specify the amount of advance payment needed and provide an explanation of the
necessity for and proposed use of these funds.
1. _X_ No advance payment is requested.
2.
An advance payment of $
is requested.
(c) After the initial advance, if any, payment shall be made on a reimbursement basis as
needed. The Recipient agrees to expend funds in accordance with the Budget and Scope of Work,
Attachment A of this Agreement.
If the necessary funds are not available to fund this Agreement as a result of action by Congress,
the State Legislature, the Office of the Chief Financial Officer, the State Office of Planning and Budgeting
or the Federal Office of Management and Budgeting, all obligations on the part of the Division to make
any further payment of funds hereunder shall terminate, and the Recipient shall submit its closeout report
within thirty (30) days of receipt of notice from the Division.
(18) REPAYMENTS
. .
All refunds or repayments to be made to the Division under this Agreement are to be made
payable to the order of "Department of Community Affairs", and mailed directly to the Department at the
following address:
Department of Community Affairs
Cashier
Finance and Accounting
2555 Shumard Oak Boulevard
Tallahassee FL 32399-2100
In accordance with Section 215.34(2), Fla Stat, if a check or other draft is returned to the Department for
collection, the Department must add to the amount of the check or draft a service fee of Fifteen Dollars
($15.00) or Five Percent (5%) of the face amount of the check or draft, whichever is greater.
(19) VENDOR PAYMENTS.
Pursuant to Section 215.422, Fla. Stat., the Division shall issue payments to vendors
within 40 days after receipt of an acceptable invoice and receipt, inspection, and acceptance of goods
and/or services provided In accordance with the terms and conditions of the Agreement. Failure to issue
I3
the warrant within 40 days shall result in the Division paying interest at a rate as established pursuant to
Section 55.03(1) Fla. Stat. The interest penalty shall be paid within 15 days after issuing the warrant.
Vendors experiencing problems obtaining timely payment(s) from a state agency may
receive assistance by contacting the Vendor Ombudsman at (850) 413-5516.
(20) STANDARD CONDITIONS
(a) The validity of this Agreement is subject to the truth and accuracy of all the
information, representations, and materials submitted or provided by the Recipient in this Agreement, in
any subsequent submission or response to Division request, or in any submission or response to fulfill the
requirements of this Agreement, and such information, representations, and materials are incorporated by
reference. The lack of accuracy thereof or any material changes shall, at the option of the Division and
with thirty (30) days written notice to the Recipient, cause the termination of this Agreement and the
release of the Division from all its obligations to the Recipient.
(b) This Agreement shall be construed under the laws of the State of Florida, and
venue for any actions arising out of this Agreement shall lie in Leon County. If any provision hereof is in
conflict with any applicable statute or rule, or is otherwise. unenforceable, then such provision shall be
deemed null and void to the extent of such conflict, and shall be deemed severable, but shall not
invalidate any other provision of this Agreement.
(c) Any power of approval or disapproval granted to the Division under the terms of
this Agreement shall survive the terms and life of this Agreement as a whole.
(d)---rhe"""Agreemenrmay-b'etlxecuted-irranyrromberorcuunterp-arts;-a:ny-om,of
which may be taken as an original.
(e) The Recipient agrees to comply with the Americans With Disabilities Act (Public
Law 101-336,42 U.S.C. Section 12101 et seo.), if applicable, which prohibits discrimination by public and
private entities on the basis of disability in the areas of employment, public accommodations,
transportation, State and local government services, and in telecommunications.
(f) A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime or on the discriminatory vendor list may not submit a bid on a contract
14
to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity
for the construction or repair of a public building or public work, may not submit bids on leases of real
property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor,
or consultant under a contract with a public entity, and may not transact business with any public entity in
excess of Category Two for a period of 36 months from the date of being placed on the convicted vendor
list or on the discriminatory vendor list.
(g) With respect to any Recipient which is not a local government or state agency,
and which receives funds under this Agreement from the federal government, by signing this Agreement,
the Recipient certifies, to the best of its knowledge and belief, that it and its principals:
1. are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by a federal department or agency;
2. have not, within a five-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract
under public transaction; violation of federal or state antitrust stat\:Jtes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen
property;
3. are not presently indicted or otherwise criminally or civilly charged by a
governmental entity (federal, state or local) with commission of any offenses enumerated in paragraph
20(t\)ZOrtt'ils-eertificroiC5l'f;ilJll:1- -
4. have not within a five-year period preceding this Agreement had one or more
public transactions (federal, state or local) terminated for cause or default.
Where the Recipient is unable to certify to any of the statements in this certification, such
Recipient shall attach an explanation to this Agreement.
In addition, the Recipient shall submit to the Division (by em ail or by facsimile transmission) the
completed "Certification Regarding Debarment, Suspension, Ineligibility And Voluntary Exclusion"
(Attachment Dj for each prospective subcontractor which Recipient intends to fund under this Agreement.
15
Such form must be received by the Division prior to the Recipient entering into a contract with any
prospective subcontractor.
(h) The State of Florida's performance and obligation to pay under this Agreement is
contingent upon an annual appropriation by the Legislature, and subject to any modification in
accordance with Chapter 216, Fla. Stat. or the Florida Constitution.
(i) All bills for fees or other compensation for services or expenses shall be
submitted in detail sufficient for a proper preaudit and postaudit thereof.
U) I f otherwise allowed under this Agreement, all bills for any travel expenses shall
be submitted in accordance with Section 112.061, Fla. Stat.
(k) The Division reserves the right to unilaterally cancel this Agreement for refusal by
the Recipient to allow public access to all documents, papers, letters or other material subject to the
provisions of Chapter 119, Fla. Stat., and made or received by the Recipient in conjunction with this
Agreement.
(I) If the Recipient is allowed to temporarily invest any advances of funds under this
Agreement, any interest income shall either be returned to the Division or be applied against the
Division's obligation to pay the contract amount.
(m) The State of Florida will not intentionally award publicly-funded contracts to any
contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment
provisions contained in 8 U.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act
-----"("lNAi').4'hFDi"lisioroshallc"olTsitterttwamploymenrbyany-contractorotlJn"authorized<lltenmiotatro~"--""
of Section 274A(e) of the INA. Such violation by the Recipient of the employment provisions contained in
Section 274A(e) of the INA shall be grounds for unilateral cancellation of this Agreement by the
Department.
(n) The Recipient is subject to Florida's Government in the Sunshine Law (Section
286.011, Fla. Stat. ) with respect to the meetings of the Recipient's governing board or the meetings of
any subcommittee making recommendations to the governing board. All such meetings shall be publicly
16
noticed, open to the public, and the minutes of all such meetings shall be public records, available to the
public in accordance with Chapter 119, Fla. Stat.
(21) LOBBYING PROHIBITION
(a) No funds or other resources received from the Division in connection with this
Agreement may be used directly or indirectly to influence legislation or any other official action by the
Florida Legislature or any state agency.
(b) The Recipient certifies, by its signature to this Agreement, that to the best of his or
her knowledge and belief:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf
of the undersigned, to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative
agreement.
2. If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall
completeana suomirStandard 1-0rm-[[L,''Dlsclosure l-orrillORepoi1D55oYlng," In accoroance wilfi ItS
instructions.
3. The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a prerequisite for
17
making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure.
(22) COPYRIGHT. PATENT AND TRADEMARK
ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WITH
THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY RESERVED TO THE STATE OF
FLORIDA. ANY AND ALL COPYRIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE
PERFORMANCE OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY THE RECIPIENT TO
THE STATE OF FLORIDA.
(a) If the Recipient brings to the performance of this Agreement a pre-existing patent or
copyright, the Recipient shall retain all rights and entitlements to that pre-existing patent or copyright
unless the Agreement provides otherwise.
(b) If any discovery or invention arises or is developed in the course of or as a result of
work or services performed under this Agreement, or in any way connected herewith, the Recipient shall
refer the discovery or invention to the Division for a determination whether patent protection will be sought
in the name of the State of Fiorida. Any and all patent rights accruing under or in connection with the
performance of this Agreement are hereby reserved to the State of Florida. In the event that any books,
manuals, films, or other copyrightable material are produced, the Recipient shall notify the Division. Any
and all copyrights accruing under or in connection with the performance under this Agreement are hereby
transferreaoytfieBeCiplentlOlFieState ofFlonaa. -
(c) Within thirty (30) days of execution of this Agreement, the Recipient shall disclose all
intellectual properties relevant to the performance of this Agreement which he or she knows or should
know could give rise to a patent or copyright. The Recipient shall retain all rights and entitlements to any
pre-existing intellectual property which is so disclosed. Failure to disclose will indicate that no such
property exists. The Division shall then, under Paragraph (b), have the right to all patents and copyrights
which accrue during performance of the Agreement.
18
(23) LEGAL AUTHORIZATION.
The Recipient certifies with respect to this Agreement that it possesses the legal authority
to receive the funds to be provided under this Agreement and that, if applicable, its governing body has
authorized, by resolution or otherwise, the execution and acceptance of this Agreement with all covenants
and assurances contained herein. The Recipient also certifies that the undersigned possesses the
authority to legally execute and bind Recipient to the terms of this Agreement.
(24) ASSURANCES.
The Recipient shall comply with any Statement of Assurances incorporated as
Attachment F.
19
undersigned offici Is s duly authorized.
IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed by their
BY:
RECIPIENT: C
FMIAMI
Name and title: Pedro G. Hernandez. City Manaoer
Date /~;f.sfe,c.
, I
SAMAS #
N/A_
FI D# 59-6000375
APPROVED AS TO FORM AND
'''g' ~d' ,CO<, Attom" r&l
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
BY:
~
/:J..-N-d
Priscilla A Thompson, City Clerk
/
/
/
"
/
/
/-
./
APPROVED AS TO INSURANCE
f/
/
,1- /,/
/ ,I
.
~', LeeAnn Brehm, Administr2~ Ri
Name and Title' W. Craio Fuoate. Director of the Division of Emeroency Manaoement
Date bL~ bl
20
EXHIBIT - 1
FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOllOWING:
NOTE: If the resources awarded to the recipient represent more than one Federal program, provide the
same information shown below for each Federal program and show total Federal resources awarded.
Federal Program (list Federal agency, Catalog of Federal Domestic Assistance title and numbe!)-
CFDA # 97.067
$15,980,000
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOllOWS:
NOTE: If the resources awarded to the recipient represent more than one Federal program, list applicable
compliance requirements for each Federal program in the same manner as shown below.
Federal Program:
List applicable compliance requirements as follows:
1. Recipient is to use funding to perform eligible activities as identified in the Office of Grants and
Training Fiscal Year 2006-07 State Homeland Security Grant Program (SHSGP), consistent with
the Department of Homeland Security State Strategy.
2. Recipient is subject to all administrative and financial requirements or will be in violation with the
terms of the agreement.
NOTE: Instead of listing the specific compliance requirements as shown above, the State awarding
agency may elect to use language that requires the recipient to comply with the requirements of
applicable provisions of specific laws, rules, regulations, etc. For example, for Federal Program 1, the
language may state that the recipient must comply with a specific law(s}, rule(s}, or regulation(s} that
pertains to how the awarded resources must be used or how eligibility determinations are to be made.
The State awarding agency, if practical, may want to attach a copy of the specific law, rule, or regulation
referred to.
NOTE: Section .400(d) of OMB Circular A-133, as revised, and Section 215.97(5)(a), Florida Statutes,
require that the information about Federal Programs and State Projects included in Exhibit 1 be provided
to the recipient.
21
Attachment A
Budget and Scope of Work
A. Proposed Program Budget
Below is a general budget which outlines eligible categories and their allocation under this award. The
Recipient is to utilize the"Proposed Program Budget" as a guide for completing the "Budget Detail
Worksheet" below.
mo
Grant Recipient Agency .Category Aunt
Allocated
Urban Area Security Initiative City of Miami Eligible Activities as outlined in the
—Miami Urban Area—Issue Scope of Work $11,506,000
60
Operational Activities
(the dollar amount which corresponds to $3,995,000
25% of the total award is shown in the
column on the right)
Management& Administration
(the dollar amount which corresponds to $479,000
3% of the total award is shown in the
column on the right)
• No more than 3% of the total award may be expended on Management and Administration costs
by the Recipient.
No more than 25% of the total award may be used to support select Operational Activities by the
Recipient and written approval must be provided by the State prior to the use of any FY 2006
UASI funds for operational activities.
At the discretion of the Recipient, funds allocated to Management and Administration and/or
Operational Activities (as described in the"Proposed Program Budget") may be put towards
Programmatic costs instead.
22
Jordahl. Kristin
From: steve@all-hands.net
Sent: Wednesday, September 27, 20062:53 PM
To: Fernandez, Joseph R; Jordahl, Kristin
Cc: Wems, D G.
Subject: FW: Fw: Fort Lauderdale Contract
n
'om: David. Halstead@dca.state.fI.us [mailto: David. Halstead@dca.state.fl.us]
!nt: Wednesday, September 27, 2006 2:38 PM
): Steve Davis; Caroiyn.Washington@dca.stateJl.us
:: Dianne.Smith@dca.state.fI. us; Farrah.Gosford@dca.state.fl.us; Tony .Lamberth@dca.state.fI.us
Jbject: Re: Fw: Fort Lauderdale Contract
is for now Steve and then the AEL will be required for reimbursement on the FY06 contracts and ahead of time for the
f07 contracting.......Dave
:nt from my BlackBerry Wireless Handheld
un Original Message h_n
'rom: "Steve Davis" [steve@all-hands.net]
. .ent: 09/27/200602:30 PM
['0: David Halstead; Carolyn Washington
:c: Dianne Smith; Farrah Gosford; Tony Lamberth
;ubject: RE: Fw: Fort Lauderdale Contract
e are working on adding the AEL numbers to the 2006 budget sheet but Miami asked me to
mfirm with you that this is an acceptable substitution for the "budget detail worksheet". I took
from the response below that it was.
lanks,
:eve Davis
." -."""-"-"-"~"-_"'."."_"",,.,'~_'_","n~~ "'~'C--~~~.~~.""_._~ --'"_~^,'''''''.'',,,_'~,_.~~.,.___. -"-"_._"__'_"_.'"""'_"~'____""''''_''_.,_.._,__'',_"r~'. _ "......_ ._._..,.._.,._".,,_~
lm: David .Halstead@dca.state.fI.us [maiito: David .Halstead@dca.state. fl. us]
nt: Tuesday, September 05, 2006 12:55 PM
: Carolyn.Washington@dca.stateJl.us
: Dianne .Smith@dca.state.fl.us; Farrah.Gosford@dca.state.fl.us; rmcross@ci.miramar.fl.us; steve@all-hands.net;
lY. Lamberth@dca.state.fl.us
bject: Re: Fw: Fort Lauderdale Contract
""y change 2.S per Steve's request and tiy tv inCOrp01"ate his spreadsheet as the detailed sheet ....Dave
vid Halstead, Bureau Chief
n/2006
.,
.,.
"E
a: l!
'"
.c
"
III
~
"
"
"
Ci
o
~
"
.E
0:
a.. 3U!ld!OS!C f2
~
~
...
~
" Q)
, en
~-g
~CD
(fJ
'-<(
~-:::J
(D
....0
i~
ctl
..~
~ -'
~
:r~
.) E
)~
) g
. -
~
o DMVn
Z J9UMQ
.....
Ow
Z.....
Ow
00
;:'c..cn
en _.!!
QJ 0 0
LL5-EC)
., " .,
a:cnca
_ _ "
.,.....
.gO
"w
lD
tl
.,
'0
Cf.
"0
o "
.2
Q.
."
u
"
.,
o
E
~
u ci
~z
::J
"
'E .2
., ..
ro~~
~U;
-=.=;
vt vt vt
"
"in
'"
>
.~
Q> ;@
:; co
0. ","'
Ell) (/jI-
g ~ "0 <(
c ~:~ ~ ~ ~ ~
~;~'e-gm ~
U)~2dlCtlC 0
Q)~m~ ~o 0
II) Q.l (i) E a. ,Q
<(U')cti"'9oQ)~~"o
.="=-E"O-Ea:"''''
'" " iij i1!2- E g ::
J:j::)Q).o2,.lI)o,f
ctl 0 .... ctl :;: 'C ._19
.... "C (t\ - "" 0 ....I'-L II)
g! '" 3 III sf :: .c:1 g '"
3~'5~.!:~~.S6
> .t=. II) Z.f I E l-f
_ Q) _ co"O roll....l
-gctlCij~=~"O~2
rog3=Oj-c~""'=
'" .- "0 .,,- a: ",. " '"
en OJ....~. .c: C\i .... ....
.- Q) ro Q) W c:: N (l) Ctl
a:CC..cIT:OW j-U)
.c
'"
'"
'"
r
.c .c
'" "
2 "
","
II
.c.c.c
(t\ <tl <tl
" " "
mro(ti
III
.c
'"
'"
'"
r
.c .c
'" '"
'" "
(tiCij
II
.c .c .c
'" '" '"
" '" "
-mCij-m
III
::;;
I
=:;;w
<(W..J
:;;
:;;:;;
:;;:;;:;;
a:
LL
I
a: a:
LLLL
II
a: a: a:
LLLLLL
III
o
o
o.
o
-
00
00
00
U)"o
-'"
000
000
000
6 l{)~ ri
"'''''''
vt
vt vt
0>
<::
:;;
~
E
'"
"in
>-
"'
o
'6
i!'
"'
<::
.2
<;;
"
c
"
E
E
o
"
'"
"
.Q e
5r '>
a:.g:
'"
'"
"'
o
o
N
"''''0
"'N'"
r.Dc.D<D
000
000
'" '" '"
<0"-
'" '"
r.bJJ
00
00
'" '"
"'
is
Q;
"
0.
W a:w
a... z zZ
Z"= ena: en ~
u ~u
Z
N '"
"''''<0
~ ~ ~ &
~ (l) Q) z
u .s s
"- """
.c.c .c
'" '" '"
.$ .$ (l)
(t\ (t\ c:a
III
.c
'"
"
'"
I
.c.c.c
'" '" "
" " "
mn;~
III
.c
'"
"
'"
I
CJ)
LL_<(
w<("
..J
CJ)
LL
::;;::;;:;;
:;;
a: a: a:
LLLLLL
III
a:
LL
I
000
000
0_0_0.
0"'''-
.,.<0"-
o
o
o
6
'"
vt vt vt
vt
-0 eo 0>
"", "
~ co ::J 'c
en Q5 _.--l C
.f c (j) c. ro
.9 .- <{ c 0..
.,,- ~~Z::J -0 ~~
o:;;t C '-'.-
o 8 <;> m co .~ g
E ~C")"C O'J ~Q)
-g ~OS:;.f 'wE:>
"".t=. -' 't:: Q) Q)
ct:l -.9::::(11 0 -E
~ 3=~ g- ~Q)
Q.i ~"O..c a: :0....
E .S2~~ o~
ctI ..c Ctl::J O'l 0-
U (l).J:;c. C (,;10
.""'_ >~"- .c.....O-c
~ 3:::J.$ c: c.... c:
::; 0 c."co ro Cl) "- (\J
u "":~;. o.~gw
Q.) _Q.) c Q;.::!' ro Z
(/] M=O _2..!:a:
E -rou ~~"ECO
(/]....(1) (I)......ou
2 W = -c .-..... 0
en_>CtI) -CC ....
>'COWrJ) Q.)(l)~.E
"'''':;;E'''_a:E""
'" ~ >- E con." .9
(/).~ Q.) 0 .- 0 (/) .....
c.-E-ro-c~Q.lct5
co 2.._ g. "- c (/) ro c
.= go:-c..2.2S: ~i:i:2
"''''
'" '" '"'
r.bi>i>
000
000
N"''''
.,.
'"'
"'
o
o
'"
w
Z
a:
en
o
o
-
~
~
.c
"
"
'"
I
.c
'"
"
'"
r
.c
"
"
'"
I
.c
'"
"
'"
I
:;;
I
:;;
W
:;;
:;;
a:
LL
I
a:
LL
I
o
o
CC
o
o
o
o
'"
6
o
vt
vt
'"
'"
"'
o
o
'"
<0
'"
"'
o
o
'"
w
Z
a:
OJ
u
'"
-
~
'"
'"
'"
r
.c
'"
"
'"
I
.c
'"
"
'"
I
'"
"
"
'"
I
W
..J
;;;:
:;; :;;
a: a:
LL LL
I I
o 0
o 0
o~ o.
o 0
~ "'
- -
vt vt
g
0.
=>
(; '"
-;'S
" t::
:~ ~
o '" 0
ii '::-0
~ ~ ~
-g (5 =
c.. .51~
c:- '" u
" a: '"
c ....c
W "'0>
.. .!: c
(/] .!::C
a (\J::J
.- .: (3
co Q.l.!:
Q; ~ g ::2
g. ,2 ro Q.l
Q.l~a.-g
(.) (,;I E 0
a3 c 0 c.
OJ::J 0 (I)
-=Ecn~
OiE::<o
'E8z~
"- '"
'" '"
i> i>
o 0
o 0
N '"
w
Z
a:
OJ
o
"'
0.
'"
Q;
"
'"
"
~
.c
'"
"
'"
I
.c
"
"
'"
I
"'
'"
~
'"
I
'"
"
'"
I
a:
LL
W
..J
::< :;;
a: a:
LL LL
I I
o 0
o 0
0_ o.
o 0
'" 0
'" '"'
vt vt
'"
'"
.2
'"
"' "' E
N.2 .~
a.._>
o ~ 0
o .c od
o.=>-
<(E'=
Q.lE"t5
ro8~
cti Q).....
~j5::J
- '" 0
on~..c
2~0
~2c.o
- '"
~COl
ro .- c
I./') "- .-
>..E .~
~c.:Qi
oro-C
~9:i15
.~ E N ::2
C 8 ~ ~
'" 0
'" .,.
r.b to
o 0
o 0
'" '"
0.
a:
=
(fj
~
Z
"'
0.
"
Q;
"
"'
<0
:;; :;;
I w
w
~
a:
OJ
u
"-
"'
'"
"
'"
r
"'
m .E .E
to 1tI co
I~~
..c
"
"
'"
I
.c
~EE
~ 1tI co
I~~
wwCJ:)
..J..JLL
::;; :;;::<:;;
a: a:oa:
u.. u..a..u.
I I::<:;;
o 000
o OL.{)O
o 0_'" 0_
o. (\J M
'" '"
'" "
b9 ~ &9- ~
i'-'
'"
t
"6
on
-'"
'"
'"
..J
'" -'"
co iIfJ
~ 0. :;;
"0 <( on
'" '"
..c: ~0
"- Q.) "- ....
Q.l .~ 0 0
'5 Qea-
0. 0..;;"
E ~ .... ~ Q)
o ::J .E Q) E
U~Vla:.~
UiEroQ)2
..... ::I C ..... en
C _'- ::J ::J
(l) VI. E ~ U)
~ C Q.) Q) oa
ogt-O:Q)
C ro (\J ..... 0
ro u co'- c
.c. 'c 0 <( ro
c::J Q) C en
UJ E ,.g? .2: 2 a;
UE.E'~.~(i)
0000 ro W
Wu~a....~1-
.,.
"'
o
o
'"
"'<0"-
.,..,. .,.
i><hr.b
000
000
N'" '"
VI <Q UJ LU
g. gzz
Qj 2 ffi gs
C Eu u
"''''0
~ ~ '"
E
.~
:;:
E
'"
~
:;;
w
:;;
:;;
w
:;;
o
o
o.
'"
vt
"
iii
"in
::>
on
"0
"
"'
"
'iii
"
iii
.S-
on
'"
i;;
E
'"
U
0>
"
€(ij
'" '"
oS "'
'" "
'" '"
;;: u
'"
.,.
oD
o
o
'"
'"
'"
(jj
o
C
~
N
co
o
?5
Oi
..J
<(
Z
LL
~
<0
o
o
'"
M
o
en
o
..J
<(
Z
u::
0;
0>
"0
"
OJ
~
<(
~
<0
o
o
'"
.5
"'
U
'"
.e-
0.
0;
0>
"0
::>
OJ
<0
o
o
N
'"
'"
'0>
0>
C E E E .- .- E - - E E E E E E - .- E E .- .- E E E E E E E E E
co E E E E E E E E
a: - '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" ~ '" '" '" '" '" '" '" '" '"
en ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ :2 ~ ~ ~ ~ ~ ~ ~ ~ ~ (0
.Q 0
:0 '"
l/) ~
0>
-'
<{
0> Z
" u-
e
'" E E E E E E E E E E E E E E E E E E E E E E E E
" E E E E E
0 '" '" '" '" '" ~ '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '"
>- ~ ~ ~ ~ ~ ~ :E :E :E :E ~ :E ~ :E :E ~ ~ :E ~ ~ ~ .~ :E ~ :E ~ :E :E
:; :2
,~
a:
(f)
-:;: :;: :;: :;: (f) :;: :;: (f) W (f) (f) (f) (f) (f) (f) :;: W (f) (f) W :;: =W u-
0. aU!ld!OS!O <{w W W W u- W W u- -' u- u- G u- ;;: G u- W -' u- u- -' W ;;: <{-, ;;: :;:- ;;:
I
0 DMlln :;: :;: :;: :;: :;: :;: :;: :;: :;: :;: :;: :;: :;: :;: :;: :;: :;: :;: :;: :;: :;: :;: :;: :;: :;: :;: :;: :;: :;:
Z JaUMO
-
Q)
OJ
-0
::l
lD
CIJ
<l:
:J
<0
o
o
N
I-
Ow
ZI-
Ow
8,0-
-Q.~
'" -"C
.. 0 0
LL&Et,T)
.. :0 ..
a:cnm
-; I-~ 0
.gO
:0 W
al
E
ctI
:;::
<l:
c
Q)
E
.c
o
ctI
-
-
<l:
-
"
..
'0'
-
0..
-
o
o c:
o
'~
Q,
';:
"
'"
..
o
E
"
= ci
Uc:;;Z
...
::>
'E .2
..
E'C;
cou;~
~u;
.E~
>-:;:
I-W
0:;:
:;::;:a::;::;:
wwu..ww
:;::;::;::;::;:
:;:
w
:;:
00
00
00
00-
- ~
o
o
o
ci
-
00000
00000
00000
ciocici .
............C\lt,[)(O
-
YHfl
..
f:/ttA-Wfhf:fl-
.;....; Q)
'" "- "
C (l) c' C
.Q E'- ClJ ~
ro .~ ~ ~ ..... c
.~ ~ .~ c ~ ~
E ~~~E~
E l/') ctl c.-
8 ~~~.~~
Q) ~ 0 c: ~-
:ci .~~(l)<Il~CC
...... (tl C ti E Q) E Q.l Q)
~Q) :;)~.s:u EE
E g. EE 0 2 E "5 .S c
(l) ~ 0 ~ <Il Q) n ClJ "ro
o"E ()U~>UJ(;)"@
c_ mOo-g"O~(/)
~ g :0 ~ :0 ro .g; I- Q)
tD"'2~~oroE::la:c
:>>c~c[(E()W~
~QEe(lJ~o<(()a..
(l)-g~.&~<((,)W~Q)
.0 c:( c..s: u .- ..9:? Zl~- :=
tOroO~EEia: Q)
~0-20Qt~~ro:=<<;
CD UJWUJCI:..:;.o::()()(f)
0>0 .- (\J<:":l'<:tt[)<D
'<:tL() l!) t[)({)t,[)t,[)1.C)
r.DrD cD r.DWcDcDr..O
00 0 00000
00 0 00000
NN (\J NNNNN
0.
:s.a:
o~
<;;(f)
c~
-z
0.
a:
.2
(;j
:;:
Z
0. _
9-~~ ~ 2-
g~a:'6~
_~CI)Q)_
.E-Ua:.E::
Z
C"1 o:::t L() CD t'-- co O"J
.- r"\' r'>.1 "I 1"1.1 /'"\1 r\.1 ("\,1
a:oa:
U-o.u-
:;::;::;:
a:
u-
:;:
>-oa::;:oa:a:o
1-t--lJ...Wo..u..u...o..
0-:;::;::;::;::;::;:
a:
u-
:;:
<{
(f)
G
000
000
O<J)O
-~.c:i
000>0
-
o
o
0_
o
o
a...-ooaGar--
or-coocaco
o oooooco
U"J-c.o COCCO,....."
tor-OMU"lOOCO
.... ..- ..- C\J C\J (") CD I.[).
~
o
o
0_
o
o
~
o
o
o
ui'
N
-
.. .. ..
..
(;oo7f/'tfRY1-fhfhf:lt6ol7
..
..
" W
u Z ~
~ rr m
od 00 ~ ~ g:5
~ 2 .s 0 c :S ~
0.... ft\ ctl - Q) ("IJ ,-
~ '0 :2"(l) (J) E I/) ~ I
.E ~r.;o.... t5 :2:Q)>- cuD
_ V)W:2 w a::u2.Qwo....
a5 ctI z w > ~ fg co ,t:! 'E
"'E "O~U w od~,_ (f)-~ctl
o C Vl - 0 C "0 --
~~~ ftI<od c ~<w~ $~~
g~6- ~e~ ~ Eoi:8 Li:JjE
ft\ W weE ~ .5Q)~- >-_$
~~c Q)Q) a: ctl'~u~~O~~
DO >EQ) ~~WEO-c~
Wro'';;;;; -g'" E ~....C/) -V)O(f)
.... _ ctI .... ctI W 0 ill Q) >-.-
~""c~Q)'3c ro --~I/)BcoQ)
o ._ c::= ;::; ft\ Q.l :> W ft\ ltl '(3 \"0 z u
o 0.... E ,- ctl a;:2 l- t:.....2 c .... >- c
_....("IJ~I->- Q)Q)~ltlQ)Q)Q)ctl
eO-o Q)~ ~ ~~~~xcu=
w;gG~.2gEB ~Q)&~~~~'~
-....0 Q)"OQ)Q) roC/) Un~~~
~~Q)~u"O~E~ --C~E?c~
~~Dc'-Q)""c~ roc.Q~t:"wl/)
ro 0 ~ N Q) ,- ._ U) Q) co _.... C .....
Vl~W~Q)=EroQ)c"O"OroQ)EW~Q)ctl
l/)uz~>,~W~!Q)I-~~ Z....~~
~....rrQ)wu~~~~ "OQ)Wrrw>E
uroro~.2~=OO.~u=Q).~~roEectl
<uuOo~u~~curr~ouwo....u
.....000>
"'<J)'"
c.Dc.Dr.D
000
000
NNN
C"')-.;:tUic.or--lXIO'lO
c.otD<Oc.oc.oc.oc.ot'-
r.D<Dc.Dc1:Jc.Dc1:Ju,JJ
00000000
00000000
C\JC\JC\JNC\JNC\lN
o
(0
'"'
o
o
N
(0
'"'
o
o
N
N
(0
'"'
o
o
N
D- 9.~
0. v ~
-Cilrr
z_al
EO
>-
<;;
>
o
<.)
"
a:
0.
'Qa:
o-Z
QjU3
,,:;:
-z
& w ~W
CL ...". ...". Q) ~ 1"\
9=~a:E;a:~
Z~cn~Q)Z
ZUrrU
W
7
or
OJ
o
W
7
or
OJ
o
o ~ N
~ ~ ~
M
~
""
M
CD
M
WI'-COO'lO.....C\JM
MMMM'<:l'"'o:t'<:t-q
:;::;::;:G:;:CJ
o..o....a..wo....w
a: a:
CJ
W
a:
0000000
000000
ooo-.;:tooo
ci <.0- W ci 0 6
......OC\ll.Ol.OO
". N N
o
o
o
ci
o
M
~f:ltf:lttf')fflf:lt
""
-
'"
E
'"
2
en
c
c
'm
.=
'0
c
'"
ro
1: c:
o 0
"-2
g. "
if) a:
I:::: C I~
E Q) tI) C
.!l ~"': EI_ ~
I~ ~ 'fj m en ,Q. t:
....ro3t-<(::l g
~ ~ ,_ m::J t11 e
. ~ ~ E ~ 'E ...
c _ '~12 ro a:: en
~ ~ 1;2: ~ ~ ~ 25
'0'1- m-(J) 'Q
EQ:E?a:"(l)::J Q)
:~ I/)m>-O x
;~"OOc(lJC:::::-W
e2()o~ro~(tj
a...gu-e~ra5C
::l (f) -E .['; 2 3: :;s .~ .g,
w<!0"0 ctI<(coww'
:;;=>0 c3:=>Ia:a:
......C\JC'1-.:tUi(Q r--
r--I'- 1'-1'- 1'-1'- r--
c.6<Dr.bJJwJ:, <D
000000 0
000000 0
C\J C\J N N C\J N N
rororoUjroUJ
c c: c ~ c:__
ooo~o'-
'i'j '0,2 a:2 cr:
<l.J Q) Q.l Q) Q.l co
a:a:a:()a:O
ro
c
o
2
'"
cr:
"<:tLnc.or--com
~-q~'o:t~-.:r
o
<J) <J)
2
(0
o
o
N
M
o
en
o
-'
<{
z
u-
w
'"
'0
::l
OJ
~
<{
~
<0
o
o
N
.S
'"
U
"
'i5
a:
w
'"
'0
::l
OJ
(0
o
o
N
I., 0
~ ~ "' " " " " " .Q
" " " " " " " " " " " " " " " rn
., " " " "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 " " <;;
E '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" " I "
E E E E E E " " " 0 5: <;> 0 0 <;> <;> <;> <;> <;> <;> 0 <;> <;> 0 <;> 0 <;> 0 <;>
" CD CD CD co ~"
a: C, '" '" '" '" '" '" E E E E E E E E E E E E E E E E E E E " <tI=
~ ~ ~ ~ ~ ~ E E E E c CD 0 <0
'" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" i:L -"- 0
.0 '" ,~ '" ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ :i :i 0 i'i
;:l :i :;; :i ""
III 0 Oi
--'
~
" z
" " " " " " " " " " " " " " " " " " " " " " " " " " LL
E "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 "0 "0
'" E E E E E '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '"
i; E 0 <;> <;> 5: 5: 0 0 <;> 0 0 <;> <;> <;> <;> <;> <;> <;> 0 <;> <;> <;> '" '" '" 0
0 '" '" '" '" '" '" E E E E E E E E E E E E E E E E 'E E E E
~ ~ :i :i :i :i :i E E E E E
~ '" '" '" '" ,~ '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" ,~ '"
'"
E :i :i :i ~ :;; ~ ~ :i ~ ~ :i :i ~ :i :i :i :i ~ ~ ~ ~ :i :i :;; :i
~
() :::; :::;:::; _CfJ CfJUJ WW0WWUUUONW~~U~W*~w UJUJUJ
"- aU!ld!os!Q ;;: -:::;
I UJ WI ~UJ LL--' ~....JI..J-1I III Iu..u..LLXLL...J3:a......J --' --'--'
0 DM'<fn ::;; ::;; :::; :::;:::; ::;;:::; :::;:::; :::;:::;::;;::;;:::;:::;::;;::;;:::;::;;::;;::;;:::;:::;:::;::;;::;;::;;:::;:::;:::;:::;
Z JaUMO
-
Q)
en
-0
::J
CO
(f)
<:(
::>
<D
o
o
C\I
E
ell
2
....
o
Z~
OIiJ
OOu;-
;: 0.. 4J
U) - 'i:
., 0 0
u.. g.. e Cl
., ".,
a::(I)ta
Q; ..._ U
.go
;:l1iJ
CD
<:(
-
C
Q)
E
.s::
()
ell
-
-
~
c:;
.,
'0
~
Q.
-
o
o c:
.2
Q.
."
lJ
on
.,
o
E
~
() 0
CiiZ
<[
::I
c:
'E .2
.,
_E ro
(!}U1~
~U;
E.;
<.:l
W
a:
<.:l
W
a:
<.:l<.:l
ww
a: a:
<.:l0
UJLL
a:~
<.:l
W
a:
o
o
o.
o
"'
N..
o
o
o.
o
o
'"
00
00
0_0_
00
00
"''''
00
0<0
00>
o..q--
0<0
'"
'"
0:>
"'.
-
'"
'"
...
...
......
......
...
LL '"
I- 2 C
~ ~ ~ ill
o 00 ~ E E
[[ C E a> en == .~
clj <ll co;5 C coer
~ ~ g- '0 :s 5 w
"6 Q) ().t=. ro '9 ill
,,~ t= cO>~ ~ <ll~
x Q.l .9cQ) ~ e:.8.
w Co e.;:; c: :?E..c C/)
'0 () octlQ.l N-oI1>
c ..coCo> ctl ._a:
<tI Q) (tJU')3 I 3>-
O'l ~ oai:!Q)--;: :; ""gg
.~ co u_.oc 0 tOw
C E <:liO~E'~ I COC'l
.~o~ C'lE,Sa> 0"003
I-t)< cQ)U).... to cE
o1CO~ -~~ln'~"- ~w
.~E:O .ccC/)- m gc
coo_wcocc > EQ)
c () :2: "(1)' 0 2 Q .~ Q) c E
co .... _ c Ctt u Q)...J .- Q)
i.i.~~~E,olJO-fic _,Su
> '-' -'- - .- _ :::::" U) "-
co _ Ca en Q.l ie c: W co.~ co ::I 0
~N "E:::I....()gcoCfJ';E
ag,ca"EC E-E.QS':"MW
.- ~ I ctl ~ ..2 E :::I "0 t3 iii; a: 3=
1~~~uJ:s88~~a:~~
o
0:>0
""";
<D'"
00
00
"''''
""
,...
<D
o
o
'"
0> 0
,... ""
cD cD
o 0
o 0
'" '"
'"
""""
cD<D
00
00
"''''
<ii
c
o
'0,
"
a:
>.
"'
a.
o "
0: ~
~ U3
5 0
CJ) E
'C
Gl
::;;
!!1w
;;-7'
;::0:
2",
E()
Gl
-w
:!!7'
r.i5iI
0'"
';E()
'"
"'
0:>
"'
<0""
"' "'
"'"'
"' "'
00
LL"-
"''''
::;;:::;
o~
0'"
00
Ol(')-
0<0
- -
......
"0
C
'"
"'
(j)~
- '"
o Gl
- '"
" -
- 0
Gl-
C 0>
Gl C
'" 'c
';;;
c=
.,"0
E ~
,9 0>
::> c
'2
w"ctj
'" ~
.,....
'"
'"
,- C
lJ 0
OJ 0-
LL '"
~&:
~ ,~
ID 0
E fi3
w....
'"
00
cOcO
00
00
"''''
"-
a:
11.7'
CL~
z::;;
Z
"'0>
"' "'
OO()oo::;;::;;:::;~::;;ooa:oa:oo~oooo
~~ICLCLWWWW~~~~I~CLWCLCLCLCLCL
ooooooooowoooooo~Oool1.o
:::;:::;::;;::;;::;;::;;:::;::;;::;;o::;;:::;::;;:::;:::;::;;~::;;:::;:::; ::;;
OO~OO~OO~~~OONooooom~~
OO~OOMOo~Noooomoooo~mo~
oo~o~moo~ ooro~ooOO~O~~Mm
oocrio,.....-lricici6,.....Rctio-q.r:ON-6Lrici......: -co.C',i
~~~C\J~moo~-q~mmON~"""o~v-qN
...............NNNNMC")C")(")ll)i"--
~~~~~~~~~~~~~~~~*w~~~~
E ~
'" Ii - ~ :c
.~ (j) ro ro '9- ~
t3 ({1 '9'g~ c_-;::
~ ,2 ~ 0 I WE _~ 9 -cl~o
o ro I I ,- I:=' '0'" '"
~1-2 ~.~"" I~_O" .,,,-
EIc ~c~~~ I,~~~g I~.
~~ ~~~ w~~i I.~W
Clll2 E Ql co ........, en'r:; Q) > enl ~ U
~ E ~~~ CroI~ ~lwW
wEo Ecncnw_ ga..Og c ~Ec
Ctl20~UEE~~ ~cn~n g Erol~
~IDI~g~Eggooc .Y~-~~Ctl rowEE
mEWS Ctl~~IW_5c~(j)OC~ o~wQl
-ro~(j)6~ww~OQlE~~cnO~_-~E~
gUw~~~5~Ctl ~E~DWCLQl~~CW~
....t::.,EE~~cncn~two~3.QW~~UQg(j)
n roO_~wooog>u~O~~o-.~~Ctl~
cnc>uroowc~~W~Ql~~ Ql~o(j)~~~o
E~oCtlCL OCLCLu5~uCLO(j)(j)rol~~~co
~~~~5.~U~~~~~~~~~.~~I~'~.y~~
;(j)~~Ooocn_.-ECtlQ)~.-O._-~~>U'J~c
~c~ W2~~~W~rr~o-~~~~~~~~
~oo~z~g~grr~~2~~"g~6~~o~g
~z~~UW~ZZWI~c~~~Ooo~~~~
~~~~~oomO~N~~~ID~romo~N~
ooooooO~~~~~~~~~~NNNNO
0>
~~~~m~~m~~mmmmm~m~mmmw
0000000000000000000000
0000000000000000000000
NNNNNNNNNNNNNNNNNNNNNN
~E
~ g. 0
w~w!Qw cl:ct WLU~;!2wLU
7c 7':::'-7~____o."'?'7"~~"'?''''?'o....
a:(ij((~a:a..~~a...iIo:~~a:a:CL
cooco2coz::::zmco22rocoz
UcuEO 0505 UUCc(.)o
- 'C'C
'" '"
::;;::;;
'" i!'
o "1
o - ~
a;9::UJ
cZJ2
- c
w UJ
~" ~
Ci:O::cc
cozco
u ()
O~N~~~~~romo~N~~~W~ro~o~
~~~~~ID~IDIDID~~~~~~~~~~rooo
f?:
<0
o
o
'"
M
o
en
o
--'
~
z
u:
;;
OJ
'C
::>
<D
~
~
~
.0
o
o
'"
,S
'"
13
'"
"2'
11.
"
en
'2
cO
<0
o
o
'"
N
ro
'"
'"
c:
'"
0: C,
.0
"
UJ
.
.
"
~
"
o >-
~
-~
a:
0.. aU!ldps!O
o ~M\fn
Z JaUMQ
-
OJ
Ol
-0
:J
CD
(J)
~
::J
to
o
o
C\J
E
CO
~'
I-
o
z~
Ow
00"
~D.. aJ
~ "O.~
L.L.. ~ E ~
'" " '"
0:0';
a:i":U
.gO
"W
III
~
-
C
OJ
E
.r::
o
CO
-
-
~
u
'"
'0'
~
Q.
'0
o c:
o
;::
Q.
';:
o
CO
'"
o
E
~
o
U(ijZ
'"
:::>
c:
'E .2
COI~
> CO
~.:;
u
v ro
ro ~
2 co iil
Ki"E :0
E ;0 0 Cd
O~D...~
I ro
'0 Z 0
Z'o 0
02:-
G
~ ~ ~
v v v
'" '" ro
99 0
EEE
ro ro ro
~~ ~
2iw
"'--'
:s:
:;;:;;
o
OCL
:;;0
:;;
00
00
00
cici
"'~
<F;<F;
c:
"
E
.,
"
c
'"
.c on
c 0
Wo
"' c
.. 0
c ;=
o "
'';::: Q)
",-
- "
UJO
EE
" 0
CLCO
_ N
'" '"
r.DcD
00
00
NN
W
Il.z
"-0:
zro
o
'"
~ <Xl
~ ~
~ "
1515
'" ro
oCJ
ctittj
(; (;
00
~ ~
v v
'" '"
29
E -E
'" '"
~~
0:
u..
W
--'
o:cc
u..u..
--
Will
--'--'
~
"
:0
'"
o
ro
o
o
"
c
>-
'"
"
~
Iii
>-
"
'"
:;;
:;;:;;
~
v
'"
<;>
E
'"
~
~
v
'"
<;>
E
'"
~
CJ
o
l'll'l
00
0:
u..
W
--'
(/)
u..
o
o
"'.
"
"
",0
"'0
C")~ "O"~
" -
_ N
N
:;;
:;;
<F;
<F;'"
l'l
o
o
u..
ro
'"
o
"'
"'.
"
N
'"
"
o
",.
'"
<F;
<F;
::;
.. -(fJ
2 c~ ~"O g'~
E :oz
~ ~ a~ c....
c "';:; (I) ..2.2
2 Q) ~ ~ .~ ~ (I)
0.. "0 ~w~ ~:2
o ~ "01"0..0 ~o..
<( '" .Qal~ ug.
u (/J 0> (IJ E f/J
Ql :.o"r;; (,) .. '0 C'l
-g 8 ~o5 g'c.s
ctl ro ~e-:;::: ._ctlC
(I) (J'J.- Q.l (0 .S ...:'co
~ ~ ~ -g'~ ~ ~ ~
a. 'u"fi (IJ;g en 2 ()
E t'tl -":c ~1il-
o 1:::: WctlQ -c~
U coro zQ)o...z._~
() .f::? ____ a: ~ .g .!::2.. ~ ~ p
a;~-:C.::.;CD"'" "'-
:0 c'r5o(3u c..-g ~-g g=
ctI'6:.;:::; c"';;;: ctti (IJ 0 0 0 Q)
1-~Q)Q)QQ)o _a. 0
Q) :J 00::::: J:: ;.: ..r: 'a' ~ Q) rn <Ii C
:75..0::0,0'50 c'" Q) E.~
roO c cQ: Co 0 ~a:.-Ci
t:8 Ql ~ ~ ~'6 a._1il~ E
6:~~JjU5iLcn ~ ~~~ 6 8
,,-
'"
'"
'"
<h
o
o
N
"en
en en
ciJeD
00
00
NN
~
Q:
Co
Ei
"
(fJ
"0
.,
:;;
..
C-
O'
a;
S
"' '"
'" '"
'"
'"
<h
o
o
N
"
'"
<h
o
o
N
CL
CL
Z
W
Z
0:
ro
o
W
Z
0:
ro
o
"
'"
'"
<Xl
.c
"
'"
"
co
E
ro
~
~
v
'"
<;>
E
'"
~
.c
"
l'tl Q) OJ Q)
OJ 0 0 0
a:l C C c
"E 0 0 0
l'tl~::2::2:
~
~
-g Q) Q.l Q)
o 2 2 0
._ c c C
~~~~
~
:;;
W
CJ)cnw>
~L.L.....J<(
ill
"
o
"
o
:;;;
~
o
"
o
:;;;
(fJ
:;;
ill
:;;
o
:;;
"
"
N.
"
en
-
<F;
c: W
., z
E 0:2
"S Q.l co C
0" Q) :s () a>
ill .. 13-0
::J c' C
~ "0 ~ .;: 'c 0
.Q~~(t ~Q)~
_ .... .c .....
;;; c- " ., _ '" "
u:JCCC Q).Ec'Cl.
-c <: ~?- C3 t: ., 0
:J Q) ...... U ';:;: 0':: "--
EcWC Qia.CJ)G'
E 'c E ~ > ,= "0 C
:J Q) l;::' <( c: '"
o _.,., on
() !Dc ~'E '" - rtl .....
- C co _ CD
~ ~ '~ W '" 0 ~ C E
Q)c"O~Of/.l::;:~w
Q) co '" u -' (l) '" ::::....... (f)
.= 0 c :0 .2 cc E .:::- 0 C
:S:-E.g~ Q) Q)~ Q-c.2
>-QJrtl"::::OCCQ.lCDro
u_u"O..::.::W::",cEo
c '" .c Q) co U 0 Q) 'c
~~:JgQ)CJ)llJt5u::J
.....ZEro......JCD~Q)cE
Q) E.cUlE>.-~E
E:5ocro.'::a>2co
UJ uWC)()~a..UJ()
en
'"
'"
en
<1>
o
o
N
~
g-
O;
s
:;;
:;;:;;:;;:;;
o
u..
ro
:;;
o
l.L.()OO
ro:;;:;;:;;
::;;
"
"
"'-
en
o
-
NOOO
0000
0000
r--:moo
" "''''
- -
<F;
(:f) Y7 (:f) (:f)
N"'''
O'JC")C")C")
en
cD<Dcb<b
0000
0000
NNNN
E
g
.a::WLUW
--;:,zzz
......IICCa::
rocoro
cJ5000
"0
.,
:;;
o NM
cnOlO'lO'J
"'
'"
<h
o
o
N
CL
0:
Z
(;j
:;;
z
,,-
en
~
'"
o
?;
-
en
--'
<t
Z
u..
L-
~
o
o
o
o
'"
en.
"'
<F;
-
M
to
o
o
N
cO
o
d,
o
--'
<t
Z
u::
c;;
:::
-e
.0
"
UJ
c;;
'0
!::.
Q:;
on
"0
"
co
~
<t
~
to
o
o
N
,,,
'"
13
"
i5'
Q:
Q:;
0>
-0
:>
ro
6
o
N
"' to "
'" '" '"
Q)
Q)
'E
..
IT: ~
Cl <D
.0 e
" M
(/) ~
m
-'
<(
~ Z
~ u:
'E
..
a ~
>-
;;
,51
Ii.
0... aU!ld!:>S!O
o DM'lfn
Z JaUMO
-
Q)
Ol
"0
:J I- O(\JI'-~ 0
co OUJ o~,.......co 0
(\JQ')C\JLO 0
(f) ZI- r-: 1.1') r,D- ci 0
o UJ C")C')_O> 00
<l: Co No)l.OC\J '"
::> :;;0. " _Nr'" u:i "'
lh _.! Q)
<0 Q) 0 (; Cl
0 u. i5-e Cl ."
Q) "
0 Q) " 1; 10
C\J a:(/)
a; ,.: u
E Cl-
.,,0
co "UJ
~ 10 f;; yt 61'7 yt '"
<l:
-
c
Q) ~
E
.J::: (0
(.l ti 0
0
co Q) N
- '0 cO
-
~ Ii. 0
- d,
0 0
Cl l: ...J
,2 <(
C. z
'" u:
u
" c;; Q;
Q) 0>
0 <( '0
:J ~
c;; Q) 'E 10
'0 ~
<( .. ..
=>.1: .,9 ~ <(
.- ro.- 0 - ~
e 2 E c: e iij <D
.!:5!.~ .!:2 0 .~ (5 0
::;;I::!;::!;::!; I- 0
N
E ,S
~ 0 ~
(.l 13
(ijZ m
<( '0'
=> 0:
w
0>
'E l: '0
,2 ~
.. c; OJ
ro S u (0
U');;:: 0
4):= 0
> ., N
l: "
-..,
<Xl
m
Budget Detail Worksheet
The Recipient is required to provide a completed budget detail worksheet to the Division, which accounts
for the total award for issue as described in the "Proposed Program Bud et".
If any changes need to be made to the "Budget Detail Worksheef', aft
contact the contract manager listed in this contract via email or letter
Public Education/Outreach
Develop and implement homeland security supp rt
programs and adopt ongoing DHS national initiati
Develop and enhance plans and protocols
Develop or conduct assessments
Establish, enhance, or evaluate Citizen Corps-reJa
volunteer programs
Hiring of full or part-time staff or contractors/con ultants
to assist with planning activities (not for the pur ose of
hiring public safety personnel fulfilling traditio I public
safet duties
Conferences to facilitate planning activities
Materials required to conduct planning ac vi ties
Travel/per diem related to planning activO ies
Overtime and backfill costs Payme t of overtime
expenses will be for work performed b award (SAA) or
sub-award employees in excess of th established work
week (usually 40 hours) related to th planning activities
for the development and implement tion of the programs
under HSGP.
-Ol/1et.projectS-ar9aS-Witl+.prior-ap rO\l.al-!rom
23
Reimbursement of select operational expenses
associated with increased security measures at critical
infrastructure sites, incurred during time periods of DHS-
declared Code Orange or Yellow (limited to 10%) or
Code Orange (limited to the remaining15%).
Funds may only be used in the following authorized
categories:
. Backfill and overtime expenses for staffing state or local
EOCs
. Hiring of contracted security for critical infrastructure
sites
. Public safety overtime
. National Guard deployments to protect critical
infrastructure sites
. Increased border security activities in coordination with
CBP.
Hiring of contractors/consultants for participation in
information/intelligence analysis and sharing groups or
intelli ence fusion center activities
Overtime and backfill funding for emergency
preparedness and response personnel attending G & T-
sponsored and approved training classes.
Grantees may also use G & T grant funds to cover
overtime and backfill expenses for part-time and
volunteer emergency response personnel participating in
G & T training.
UASI funds may also be used for training citizens in
awareness, prevention, protection, response, and
recover skills
Training Workshops and Conferences -.
Full or Part-Time Staff or Contractors/Consultants
.-T.l'avel
Supplies
Other items
A complete list of G & T approved courses may be found at www.oio.usdoj,qov/G &
T /docs/Eli ible Federal Courses. df
Exercise Planning Workshop - Grant funds may be
used to plan and conduct an Exercise Planning
Workshop to include costs related to planning, meeting
space and other meeting costs, facilitation costs,
materials and supplies, travel and exercise plan
develo men!.
24
Full or Part-Time Staff or Contractors/Consultants.
Full or part-time staff may be hired to support exercise-
related activities. Payment of salaries and fringe benefits
must be in accordance with the policies of the state or
local unit(s) of government and have the approval of the
state or the awarding agency, whichever is applicable.
The services of contractors/consultants may also be
procured to support the design, development, conduct
and evaluation of CBRNE exercises. The applicant's
formal written procurement policy or the Federal
Ac uisition Re ulations FAR must be followed.
Overtime and backfill costs - Overtime and backfill
costs associated with the design, development and
conduct of CBRNE exercises are allowable expenses.
Grantees may also use G & T grant funds to cover
overtime and backfill expenses for part-time and
volunteer emergency response personnel participating in
G & T exercises.
Travel - Travel costs (i.e., airfare, mileage, per diem,
hotel, etc.) are allowable as expenses by employees who
are on travel status for official business related to the
planning and conduct of the exercise project(s). These
costs must be in accordance with state law as highlighted
in the OJP Financial Guide. States must also follow state
regulations regarding travel. If a state or
territory does not have a travel policy they must follow
federal guidelines and rates, as
explained in the OJP Financial Guide. For further
information on federal law pertaining to travel
costs lease refer to htt ://www.o' .usdo'. ov/FinGuide.
Supplies - Supplies are items that are expended or
consumed during the course of the planning and conduct
of the exercise project(s) (e.g., copying paper, gloves,
tape, non-sterile masks, and disposable protective
e ui ment .
Other Items - These costs include the rental of
space/locations for exercise planning and conduct,
exercise si ns, bad es, etc.
25
26
Hiring of full-time or part-time staff or
con tractors/con sultants:
o To assist with the management of FY06 HSGP.
o To assist with design, requirements, and
implementation of FY06 HSGP.
o To assist with the implementation and administration of
the State Homeland Security Strategy, as it may relate to
the individual rant ro ram.
Hiring of full-time or part-time staff or
contractors/consultants and expenses related to:
o HSGP application submission management activities
and application requirements.
o Meeting compliance with reporting/data collection
re uirements, inc1udin data calls.
Development of operating plans for information
collection and processing necessary to respond to
DHS/G & T data calls.
Overtime and backfill costs - Payment of overtime
expenses will be for work performed by award (SAA) or
sub-award employees in excess of the established work
week (usually 40 hours) related to the M&A activities for
the development and implementation of the programs
under HSGP. These costs are allowed only to the extent
the payment for such services is in accordance with the
policies of the state or local unit(s) of government and
has the approval of the state or the awarding agency,
whichever is applicable. In no case is dual compensation
-anowa6le.Tfiat IS, an employee otaumroTgovernmen
may not receive compensation from their unit or agency
of government AND from an award for a single period of
time (e.g., 1 :00 pm to 5:00 pm), even though such work
may benefit both activities. Fringe benefits on overtime
hours are limited to Federal Insurance Contributions Act
(FICA), Workers' Compensation and Unemployment
Com ensation.
Travel expenses
Meeting-related expenses (For a complete list of
allowable meeting-related expenses, please review the
OJP Financial Guide at
htt ://www.o' .usdo'. ov/FinGuide .
27
Acquisition of authorized office equipment, including
personal computers, laptop computers. printers, LCD
projectors, and other equipment or software which may
be required to support the implementation of the
homeland securit strate
The following are allowable only within the contract
period:
o Recurring fees/charges associated with certain
equipment, such as cell phones, faxes, etc.
o Leasing and/or renting of space for newly hired
ersonnel to administer ro rams within FY06 UASI.
~-------_._--------.
28
B. Scope of Work
Funding is provided to perform eligible activities as identified in the Office of Grants and Training Fiscal
Year 2006 Urban Area Security Initiative (UASI) Grant Program, consistent with the Department of
Homeland Security State Strategy and the Urban Area Strategy. Eligible activities are outlined in the
Scope of Work for each category below:
I. Cateaories and Eliaible Activities
Urban Area Security Initiative
FY2006 UASI allowable costs are divided into the following categories: planning, organization,
equipment, training and exercises. In addition, management and administration costs are
also allowable, as are certain operational costs. Each category's allowable costs have been
listed in more detail in the "Budget Detail Worksheet" above.
A. Plannina
Developing and implementing homeland security support programs and adopting
DHS national initiatives including but not limited to the following:
. Costs associated with implementing the National Preparedness Goal and Guidance
. Costs associated with implementing and adopting NIMS
. Costs associated with modifying existing incident management and Emergency
Operating Procedures (EOPs) to ensure proper alignment with the NRP coordinating
structures, processes, and protocols
. Establishing or enhancing mutual aid agreements
. Developing communications and interoperability protocols and solutions
. Conducting local, regional, and tribal program implementation meetings
. Developing or updating resource inventory assets in accordance to typed resource
definitions issued by the NIC
. Designing state and local geospatial data systems
. Conducting public education and outreach campaigns, including promoting individual,
family and business emergency preparedness; alerts and warnings education; and
evacuation plans
---------~-----Developing reTated criticarlnlrastructureterrorTSm prevention activitieSiffClUdrng:
. Planning to enhance security during heightened alerts, during terrorist incidents, and/or
during mitigation and recovery
. Multi-discipline preparation across first responder community, including EMS for
response to catastrophic events and acts of terrorism
. Public information/education: printed and electronic materials, public service
announcements, seminars/town hall meetings, web postings coordinated through local
Citizen Corps Councils
. Citizen Corps volunteer programs and activities t strengthen citizen participation
. Evaluating CIP security equipment and/or personnel requirements to protect and secure
sites
. Conduct public education campaigns, including prOmotong individual, family and
business emergency preparedness; promoting the Ready campaign; and/or creating
State, regional or local emergency preparedness efforts that build on the Ready
campaign
~ Evahiatin-g CIPsecurltyequipmenfand or personnel requirements to proteCt and secure
sites
29
. Cost assessments, including resources (financial, personnel, etc.) required for security
en hancem ents/deployments.
Developing and enhancing plans and protocols, including but not limited to:
. Developing or enhancing EOPs and operating procedures
. Developing terrorism prevention/deterrence plans
. Developing plans, procedures, and requirements for the management of infrastructure
and resources related to HSGP and implementation of State or Urban Area Homeland
Security Strategies
. Developing or enhancing border security plans
. Developing or enhancing cyber security plans
. Developing or enhancing cyber risk mitigation plans
. Developing or enhancing agriculture/food security risk mitigation, response, and
recovery plans
. Developing public/private sector partnership emergency response, assessment, and
resource sharing plans
. Developing or updating local or regional communications plans
. Developing plans to support and assist special needs jurisdictions, such as port
authorities and rail and mass transit agencies
. Developing or enhancing continuity of operations and continuity of government plans
. Developing or enhancing existing catastrophic incident response and recovery plans to
include and integrate federal assets provided under the NRP.
. Developing or enhancing evacuation plans
. Developing or enhancing citizen surge capacity
Developing or conducting assessments, including but not limited to:
. Conducting point vulnerability assessments at critical infrastructure sites/key assets and
develop remediation/security plans
. Conducting cyber risk and vulnerability assessments
. Conducting assessments and exercises of existing catastrophic incident response and
recovery plans and capabilities to identify critical gaps that cannot be met by existing
local and state resources
. Activities which directly support the identification of specific catastrophic incident priority
response and recovery projected needs across disciplines (e.g. law enforcement, fire,
EMS, public health, behavioral heath, public works, agriculture, information technology,
----------------ancrcilizen preparedness -
. Activities which directly support the identification and advance preparation of pre-
designated temporary housing sites.
Other eligible planning activities are listed in the "Budget Detail Worksheet" above.
B. Operational Activities
No more than 25% of the gross amount of the UASI award may be used for operational
expenses and overtime costs for the operational activities noted below. These funds may
be used for the following three (3) operational activities:
1. States and local jurisdictions may use up to 25% of FY05 UASI funds to support
select operational overtime costs associated with increased security measures at
critical infrastructure sites in UASI jurisdictions during periods of heightened alert.
.. Of this amount, up to 10% of FY05 UASI funds may be used to support
operationa.! overtime costs incurred at Code YelloW ot Or2,nge th<i.tare
30
associated with increased security measures at critical infrastructure
sites in UASI jurisdictions.
.,j,. The remaining 15% of FY05 UASI funds may be used to support
operational overtime costs incurred only at Code Orange that are
associated with increased security measures at critical infrastructure
sites in UASI jurisdictions.
Grantees and sub-grantees may use UASI funds for select operational expenses
associated with increased security measures at critical infrastructure sites,
incurred during time periods of DHS-declared Code Orange or Yellow. Funds
may only be used in the following authorized categories:
.;j. Backfill and overtime expenses for staffing state or local EOCs
.;j. Hiring of contracted security for critical infrastructure sites
.;j. Public safety overtime
.;j. National Guard deployments to protect critical infrastructure sites,
including all resources that are part of the standard National Guard
deployment package (consumable costs, such as fuel expenses, are not
allowed except as part of the standard National Guard deployment
package)
.. Increased border security activities in coordination with CBP.
2. Overtime costs are also allowable for personnel to participate in information,
investigative, and intelligence sharing activities specifically related to homeland
security. This includes activities such as anti-terrorism task forces, Joint
Terrorism Taskforces (JTTF), Area
Maritime Security Committees (as required by the Maritime Transportation
Security Act of 2002), and Terrorism Early Warning (TEW) groups.
3. Hiring of contractors/consultants for participation in information/intelligence
sharing groups or intelligence fusion centers.
4. Critical Infrastructure Sites
Local governments should generally consider critical infrastructure to include any
system or asset that if attacked would result in catastrophic loss of life and/or
catastrophic economic loss. In addition, protection for the following specific types
of facilities should also be considered:
------.---protectTve-secufity ennancemeritsfOrlargepul5llc gatffilnngs/are:rs;---
such as New Year's Eve celebrations, sporting events and outdoor
concerts
'" Public water systems serving large population centers
'" Primary data storage and processing facilities, major stock exchanges
and major banking centers
.;j. Chemical facilities located in close proximity to large population centers
.;j. Major power generation facilities that exceed 2000MW and if
successfully attacked would disrupt the regional electric grid
'" Hydroelectric facilities and dams that produce power in excess of
2000MW or could result in catastrophic loss of life if breached
.;j. Nuclear Power plants
'" Electric substations 500KV or larger, and substations 345KV or larger
that are part of a critical system supporting populations in excess of one
million people
.. Rail and highway bridges over major waterways that, if destroyed, would
cause catastrophic economic loss ..
31
... Major highway tunnels under waterways that if attacked would cause
catastrophic loss of life or catastrophic economic impact
... Major natural gas transmission pipelines in excess of 3000 bcf
throughput
... Natural gas and liquid natural gas (LNG) storage facilities
... Major petroleum handling facilities such as pipelines, ports, refineries
and terminals
... Major mass transit subway systems and the supporting ventilation
systems
... Telecommunications, internet, and cyber facilities
5. Approval Process:
In order for grantees to drawdown funds for operational activities, the grantee
must provide the Division with: .
.. The critical infrastructure site requiring additional security;
.. If an event will be taking place, the title of the event and the time period
of the event;
... A detailed budget and a total dollar amount associated with the
additional security;
Email the above information to the contract manager listed In this contract
for review and approval.
Note: Written approval must be provided by the State prior to the use of any FY 2006
UASI funds for operational activities.
C. EQuipment ACQuisition
Any equipment purchased, under this contract, must be in accordance with the
Authorized Equipment List (AEL), located at htto://www1.rkb.miot.ora/ael fv2006.cfm.
D. Traininq
Allowable training-related costs include: 1) establishment of CBRNE terrorism and cyber
security training programs within existing training academies, universities or junior
cciHeges; and 2) overtime ancf"5acKfill costs assocffite\C1Witl'i anenaance arG-"&,-
sponsored and G & T approved CBRNE and cyber security training courses. The target
audience for training courses include emergency preparedness, prevention and response
personnel, emergency managers and public/elected officials within the following
disciplines: fire service, law enforcement, emergency management, emergency medical
services, hazardous materials, public works, public health, health care, public safety
communications, governmental administrative, cyber security, and private security
providers. In order to deliver these courses, state and local instructors must be certified
to deliver the course by successfully completing G & T train-the-trainer course delivery.
Detailed descriptions of G & T courses are included in the G & T CBRNE Training Course
Catalog at http://www.ojp.usdoj.gov/G & T/docs/coursecatalog.pdf.
E. Exercises
Exercises conducted with G & T support (grant funds or direct support) must be managed
and executed in accordance with the Homeland Security Exercise and Evaluation
Prograin(HSEEP). 'HSEEP Volumes I-III c'o'ntains guidance and recorTlIllendillions' for'
designing, developing. conducting, and evaluating exercises. HSEEP Volumes I-III can
32
be found at G & T's website at http://www.ojp.usdoj.gov/G&T/exercises.htm. Volume IV,
which contains sample exercise materials and documents, can be found on G & T's
Secure Portal at https://G & T.esportals.com or http://www.llis.qov.
F. Personnel
Hiring, overtime and backfill expenses are allowable only to perform programmatic
activities deemed allowable under existing guidance. Supplanting however is not
allowed.
Up to 15% of programmatic spending may e used to support the hiring of full or part-time
personnel to conduct program activities that are allowable under the entire FY 2006
HHSGP (i.e., planning, training, program management, exercise program management,
etc.) Grantees may request that DHS issue a waiver to increase that ceiling. Waiver
decisions are at the discretion of DHS and will be considered on a case-by-case basis.
The ceiling on personnel costs does not apply to contractors, and is in addition to eligible
M & A costs and eligible hiring of intelligence analysts. Grantees may hire staff only for
program management functions not operational duties. Hiring planners, training program
coordinators, exercise managers, and grant administrators fall within the scope of
allowable program management functions. Grant funds may not be used to support the
hiring of sworn public safety officers to fulfill traditional public safety duties
G. ManaQement and Administration - no more than 3% of each sub-recipient's total award
may be expended on Management and Administration costs by the sub-recipients
Hiring of full-time or part-time staff or contractors/consultants:
. To assist with the management of the FY2006 UASI
. To assist with design, requirements and the implementation of the FY2006 UASI
. To assist with the implementation and administration of the Urban Area
Homeland Security Strategy, as it may relate to the FY2006 UASI
Hiring of full-time or part-time staff or contractors/consultants and expenses
related to:
. Meeting compliance reporting/data collection requirements, including data calls
Development of operating plans for information collection and processing
necessary to respond-foUHS7GTTaata calls
Overtime and backfill costs - Payment of overtime expenses will be for work performed
by award (SAA) or sub-award employees in excess of the established work week (usually
40 hours) related to the M&A activities for the development and implementation of the
programs under HSGP. These costs are allowed only to the extent the payment for such
services is in accordance with the policies of the state or local unit(s) of government and
has the approval of the state or the awarding agency, whichever is applicable. In no case
is dual compensation allowable. That is, an employee of a unit of government may not
receive compensation from their unit or agency of government AND from an award for a
single period of time (e.g., 1 :00 pm to 5:00 pm), even though such work may benefit both
activities. Fringe benefits on overtime hours are limited to Federal Insurance
Contributions Act (FICA), Workers' Compensation and Unemployment Compensation.
33
Travel expenses
Meeting-related expenses (For a complete list of allowable meeting-related expenses,
please review the OJP Financial Guide at http://www.oip.usdoLqov/FinGuide).
Acquisition of authorized office equipment, including:
... Personal computers
... Laptop computers
... Printers
... LCD projectors, and
... Other equipment or software which may be required to support the
implementation of the homeland security strategy
The following are allowable only within the period of performance of the contract:
.. Recurring fees/charges associated with certain equipment, such as cell phones,
faxes, etc.
Leasing and/or renting of space for newly hired personnel to administer programs
within the FY2006 UASI
H. Construction and Renovation
Project construction and renovation not exceeding $1,000,000 is also allowable, as
deemed necessary by the Office of G & T, under the FY 2006 UASI. These program
funds may be used for construction and renovation projects only when those projects
specifically address enhanced security at critical infrastructure facilities. The following
actions and improvements are considered to constitute construction or renovation:
... Construction and/or renovation to guard facilities;
... Communications antennas; and,
... Any other construction or renovation efforts that change or expand the footprint
of a facility or structure, including security enhancements to improve perimeter
security.
1.
Approval Process:
In order for grantees to drawdown funds for construction and renovation costs,
the grantee must provide the Division with:
-.
... A description of the asset or facility, asset location, whether the
infrastructure is publicly or privately owned. and the construction or
renovation project;
.;. Certification that a facility vulnerability assessment has been conducted
for the facility;
.;. A description of how the construction or renovation project will address
the identified vulnerability(ies) from the assessment;
... A statement on the consequences of not implementing the construction
or renovation project; and,
... Completed National Environmental Policy Act (NEPA) Compliance
Checklist.
Note: Written approval must be provided by G & T prior to the use of any FY 2006 UASI
funds for construction or renovation.
34
I. Overtime and Backfill Guidance
Overtime. Expenses incurred by those personnel who, as a result of G & T-approved
activities, are performing over and above their normal, scheduled work hours or work
week.
Backfill (also called Overtime as Backfill). Expenses incurred by those personnel who
are working over and above their normal, scheduled work hours, or work week, in order
to perform the duties of other personnel who are temporarily assigned to G & T-approved
activities outside their core responsibilities. The OJP OC does not distinguish between
Overtime and Overtime as Backfill - they are both viewed as overtime regardless of
whether the individual has performed more hours in their normally assigned place of duty
or if the overtime accrued as a result of being re.assigned to a different place of duty.
Overtime and backfill do not resultin an increase of full-time employees (FTEs).
II. National Preparedness Initiatives
Urban Areas are strongly encouraged to pay close attention to the language In these sections in
order to stay abreast of initiatives being highlighted by DHS and to comply with associated
program requirements.
National Preparedness Initiatives
Urban Areas are strongly encouraged to pay close attention to the language in these sections in
order to stay abreast of initiatives being highlighted by DHS and to comply with associated
program requirements.
1. National Incident Management System (NIMS)
NIMS provides a consistent nationwide approach for federal, state, territorial, tribal, and
local governments to work effectively and efficiently together to prepare for, prevent,
respond to, and recover from domestic incidents, regardless of cause, size or complexity.
Since FY2005 is a critical year for initial NIMS adoption, the Recipient should start now
by prioritizing FY2005 preparedness assistance (in accordance with the eligibility and
allowable uses of the grant) to facilitate its implementation.
1. Minimum FY2006 NIMS Compliance Requirements
.---.--;(O~lficorp(j'ra1ingl'JIMS1moej(lstif\g1ra11'1ll'lglJr<Ygrams-alTcrexercis.es,
... Ensuring that federal preparedness funding supports NIMS
implementation (in accordance with the eligibility and allowable uses of
the grants);
... Incorporating NIMS into emergency operations planning;
;(0 Promotion of mutual aid agreements; and,
... Institutionalizing the use of the Incident Command System (ICS).
2_ UASls should support NIMS implementation by:
;(0 Having relevant personnel complete the NIMS Awareness Courses:
These independent study courses are available on-line and will take
between forty-five minutes to three hours to complete. The course is
available on the Emergency Management Institute web page at:
htta:/ /traininq. fem a. qOV
35
.. Formally recognizing NIMS and adopting NIMS principles and
policies. The NIC will provide sample language and templates to assist
in formally adopting NIMS through legislative and/or
executive/administrative means.
.. Establish a NIMS baseline by determining which NIMS requirements
are already satisfied. The NIC is developing a web-based self-
assessment system, the NIMS Capability Assessment Support Tool
(NIMCAST) to evaluate their incident response and management
capabilities. The NIC is currently piloting the NIMCAST with a limited
number of states. Upon completion of the pilot, the NIC will provide all
potential future users with voluntary access to the system
1. FY 2006 and FY 2007 Requirements
In order for the State/UASI to receive FY2007 preparedness funding, the
minimum FY2006 compliance requirements described above must be met.
Additional information about NIMS compliance and resources for achieving
compliance will be forthcoming from the NIC. The NIC web page,
htto://www.fema.qov/nims, will be updated regularly with NIMS information and
implementation guidance.
2. Unauthorized Expenditures
.a. Expenditures for items such as general-use software (word processing, spreadsheet,
graphics, etc.)
.a. General-use computers and related equipment
.a. General-use vehicles
.a. Licensing fees
.a. Weapons systems and ammunition
... Construction or renovation of facilities that would have been reasonably necessary
due to non-terrorist threats
4 Activities unrelated to the completion and implementation of the UASI
... Other items not in accordance with the Authorized Equipment List or previously listed
as allowable costs
... Recurring Costs
.. Funding may not be used to supplant ongoing, routine public safety activities of state
ana-locaTlllneFg6ncfl'l!SpWlwrs;-aTId'Tffily-not'trEnlse-d-to-hirtr'Slaff--foroperationar---------
activities or backfill.
II. Memorandum of UnderstandinQ (MOU) Requirements
For any UASI programs involving pass-through of funds, the state may retain some or the entire local
unit of government's allocation of grant funds for expenditures made by the state on behalf of the
local unit of government only if requested in writing by that local unit of government. States
holding grant funds on behalf of local units of government must enter into a formal MOU with the local
unit of government specifying the amount of funds to be retained by the state and the intended use of
funds. This MOU request must be initiated by the local unit of government. A final, executable copy
of the MOU must be provided to the Division.
36
IV. Reportinq Requirements
A. Quarterlv Proqrammatic Reportinq:
The Quarterly Programmatic Report is due within 30 days after the end of the reporting
periods (March 30, June 30, September 30 and December 30) for the life of this contract.
If a report(s) is delinquent, future financial reimbursements will be withheld until the
Recipient's reporting is current.
Proqrammatic Reportinq Schedule
Re ort due to OEM no later than
Janua
A ril30
Jul 3t
October 3t
October 1 throu h December 31
Janua 3t
Proqrammatic Reportinq: Information to Report On
After the end of the June 30 and December 31 reporting period, for the life of the contract,
the Division will provide a Biannual Strategy and Implementation Report worksheet to the
Recipient Point of Contact listed in this contract. This worksheet will contain all of the
information that the Recipient needs to report on. The Recipient is to complete this
worksheet in its entirety and email the finished product to the programmatic contact listed
below. The first worksheet will be available alter the October 1 - September 30, 2006
reporting period.
B. Reimbursement Requests:
A request for reimbursement may be sent to your contract manager for review and
approval at anytime during the contract period. The Recipient should include the
cat~orv's corresponding line item number in the "Detail of Claims" form. This number
can be found in the "Proposed Program Budget". A line item number is to be included for
every dollar amount listed in the "Detail of Claims" form.
C. Close-out Proqrammatic Reportinq:
The Close-out Report is due to the Florida Division of Emergency Management no later
than 60 days alter the contract is either completed or the contract has expired.
37
D. Monitorinq:
Florida Division of Emergency Management
US Department of Homeland Security Grants Program
Grant Monitoring Process
Florida has enhanced the state and local capability and capacity to prevent, prepare and respond to
terrorist threats since 1999 through various funding sources including federal grant funds. As the steward
of the State Homeland Security Grant Program funds, projects and equipment the Florida Division of
Emergency Management (FDEM) has a responsibility to track and monitor the status of the grant activity
and items purchased.
The monitoring process detailed in this document is designed to assess a recipient agency's compliance
with applicable state and federal guidelines. The FDEM is responsible for monitoring the programmatic
and capability portion of the grant to include equipment procurement and compliance with applicable DHS
grant guidance.
Monitoring is accomplished utilizing various methods including desk monitoring and site visits. There are
two primary areas reviewed during monitoring activities - financial and programmatic/capability. Financial
monitoring is the review of records associated with the purchase and disposition of property, projects and
contracts. Capability review is the observation of equipment purchased, protocols and other associated
records. .
Various levels of financial and programmatic review may be accomplished during this process.
Desk monitoring is defined as the review of projects, financial activity and technical assistance between
the program office and the applicant via a-mail and telephone. Site visits are defined as actual visits to
the recipient agency's location by a team or members of FDEM or their designee, to actually observe
records, procedures and equipment.
Frequency of annual monitorinq activity:
Agencies whose total contracts exceed $400,000 - 50% desk reviews, up to 50% site visits
Agencies serving as regional response teams - 25.50% site visits each year
Agencies whose total contracts are under $400,000 and not part of a regional response team -10% desk
reviews, 10% site visits
Each year FDEM will identify recipient agencies to be monitored. A cumulative threshold of $400,000 will
be used for the initial determination of selection for site visits. The goal is 50% of the selected agencies
to receive desk monitoring and up to 50% to receive a site visit. Additional agencies with a cumulative
receipt less than $400,000 may be selected.
All agencies who are a member of a regional response specialty team will receive a site visit annually.
10% of all other agencies that fall under the $400,000 threshold and are not part of a regional response
specialty team will receive a site visit and another 10% will receive a desk review.
Examples of areas that may be examined include:
Status of equipment purchases
Status of training for purchased equipment
Status and number of response trainings conducted to include number trained
Status and number of exercises
Status'ofpianning ac"tivltY
Anticipated projected completion
38
Specific difficulties completing the project.
Agency NIMS compliance documentation
In certain circumstances, FDEM may be requested to provide additional monitoring/information if the
activity or lack of on the part of a specific recipient has generated questions from the region, the
sponsoring state agency or the FDEM leadership_ The method of gathering this information will be
determined on a case by case basis.
Desk monitoring is an on-going process. Each quarter project recipients will be surveyed to determine
the status of their projects. If no activity is reported during the quarterly surveys the agency will be
contacted to determine status. This contact will provide an opportunity to identify the need for technical
assistance (T A) if the reviewer determines that a recipient is having difficulty completing their project.
As difficulties are identified the respective region or sponsoring agency will be notified by the program
office via email. Information will include the grant recipient agency name, year and project description
and the nature of the issue in question. Many of the issues that arise may be resolved at the regional or
sponsoring agency level. Issues that require further T A will be referred to FDEM for assistance.
Examples of T A include but are not limited to:
~ Equipment selection or available vendors
~ Eligibility of items or services
~ Coordination and partnership with other agencies within or outside the region or discipline.
Site Visits
Site visits will be conducted by FDEM or their designated personnel. Site visits will be scheduled in
advanced with the recipient agency POC designated in the grant agreement. Monitoring questionnaires
will be provided in advance of the visit
The FDEM will also conduct the financial and grant file monitoring. These monitoring visits will be
coordinate with the capability review visits. Subject matter experts from other agencies within the region
or state may be called upon to assist in the form of a peer review as needed.
All findings related to the capability review will be documented and maintained within the FDEM.
Site Visit Protocol
___ ___2.~e following outlines the monitoring protocol for the FDEM:
-,
The site visits will begin with those grantees that are currently spending or have completed spending for
that federal fiscal year (FFY). Site visits may be combined when geographically convenient. There is a
site visit checklist to assist in the completion of all required tasks.
Site Visit Preparation
A letter will be sent to recipient agency POC stating the purpose of the site visit and sent at least 15
business days before the planned arrival date. FDEM personnel will call within the next 10 business days
to schedule an appointment to review the grantee's program.
The physical location of any equipment located at an alternate site should be confirmed with a
representative from that location and the address should be documented in the grantee folder before the
site visit.
The appointment should be confirmed with the grantee in writing (email is acceptable) and documented in
the grantee folder. - .. -
39
Any personnel from the FDEM attending the site visit will review the grantee's corresponding folder(s)
before the visit. Prior to the visit, individual roles will be identified for the site visit. Copies of applicable
documents will be made and distributed to the site visit team at a minimum of five (5) days before the
visit. A reminder e-mail should be sent to all team members and the recipient POC one business day in
advance of the site visit.
Site Visit
Once FDEM personnel have arrived at the site, an orientation conference will be conducted. During this
time, the purpose of the site visit and the items FDEM intends to examine will be identified. If financial
monitoring visit will be conducted, they will then explain their objectives and will proceed to perform the
financial review.
FDEM personnel will review all files and supporting documentation. Once the supporting documentation
has been reviewed, ODS personnel will conduct a tour/visuaJ/spot inspection of equipment.
Each item should be visually inspected whenever possible. Bigger items (computers, response vehicles,
etc.) should have an asset decal (information/serial number) placed in a prominent location on each piece
of equipment as per recipient agency requirements. The serial number should correspond with the
appropriate receipt to confirm purchase. Photographs should be taken of the equipment. (Large capitol
expenditure in excess of $1 ,000. per item)
If an item is not available (being used during time of the site visit), the appropriate documentation must be
provided to prove that the particular piece of equipment can be accounted for. Once the tour/visuaJ/spot
inspection of equipment has been completed, the FDEM personnel will then conduct an exit conference
with the grantee to review the findings.
Other programmatic issues can be discussed at this time, 'such as missing quarterly reports, payment
voucher/reimbursement, equipment, questions, etc.
Post Site Visit
FDEM personnel will review the site visit worksheet as a team and receive notes from the Financial
Review Team, if applicable.
Within 15 days of the site visit, a monitoring report will be generated and sent to the grantee explaining
any citations and corrective actions or recommendations. The Site Visit Worksheet, report and
photographS will then 5e1fiC1uaeaTrl~grantee'S1ireaJong witn any aocamenlnliSli'ilmreallrtneslle--------.-
visit by the grantee.
I. ProClrammatic Point of Contact
Contractual Point of Contact Programmatic Point of Contact
Carolyn Washington Tony Lamberth
FDEM FDEM
2555 Shumard Oak Blvd. 2555 Shumard Oak Blvd.
Tallahassee, FL 32399-2100 Tallahassee, FL 32399-2100
(850) 410-1271 (850) 414-7770
Carolvn. wash in aton@dca.state.fl.us T onv.Lamberth@dca.state.fl.us
40
II. Contractual Responsibilities
The FDEM shall determine eligibility of projects and approve changes in scope of work.
The FDEM shall administer the financial processes.
--
41
Attachment B
Program Statutes and Regulations
1) 53 Federal Register 8034
2) Federal Acquisition Regulations 31.2 and 031.2
3) Section 1352, Title 31, US Code
4) OMS Circulars A-21, A-87, A-110, A-122
5) Chapter 473, Florida Statutes
6) Chapter 215, Florida Statutes
7) Section 768.28, Florida Statutes
8) Chapter 119, Florida Statutes
9) Section 216.181 (6), Florida Statutes
10) Cash Management Improvement Act Of 1990
11) American with Disabilities Act
12) Section 112.061, Florida Statutes
13) Immigration and Nationality Act
14) Section 286.011, Florida Statutes
15) E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements
28 CFR, Part 66, Common rule,
16) Uniform Relocation Assistance and Real Property Acquisitions Act of 1970
17) Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975
18) Section 106 of the National Historic Preservation Act of 1966 as amended (16 USC 470),
Executive Order 11593
19) Archeological and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.)
20) Title I of the Omnibus Crime Control and Safe Streets Act of 1968,
21) Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act
22) 28 CFR applicable to grants and cooperative agreements
23) Omnibus Crime Control and Safe Streets Act of 1968, as amended,
24) 42 USC 3789(d), or Victims of Crime Act (as appropriate);
25) Title VI of the Civil Rights Act of 1964, as amended;
26) Section 504 of the Rehabilitation Act of 1973, as amended;
27) Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990);
28) Title IX of the Education Amendments of 1972;
29) the Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations,
30) 28 CFR Part 42, Subparts C,D,E, and G
31) Department of JUstice regulations onalsablllty dlscnmlnatlon;-2"8l::FR""Pan3t> and parr39.
32) Federal Acquisition Regulations 31.2 and 931.2
42
Attachment C
JUSTIFICATION OF ADVANCE PAYMENT
RECIPIENT:
Indicate by checking one of the boxes below, if you are requesting an advance. If an advance payment
is requested, budget data on which the request is based must be submitted. Any advance payment
under this Agreement is subject to s. 216.181 (16)(a)(b), Florida Statutes. The amount which may be
advanced shall not exceed the expected cash needs of the recipient within the initiai three months.
[ ] ADVANCE REQUESTED
l)(l NO ADVANCE REQUESTED
No advance payment is requested.
Payment will be solely on a
reimbursement basis. No additional
information is required.
Advance payment of $ is requested. Balance of
payments will be made on a reimbursement basis. These funds
are needed to pay staft, award benefits to clients, duplicate forms
and purchase start-up supplies and equipment. We would not be
able to operate the program without this advance.
ADVANCE REQUEST WORKSHEET
If you are requesting an advance. complete the following worksheet
(A) (B) (C) (D)
FFY FFY FFY Total
DESCRIPTION 2003-2004 2004-2005 2005-2006
1 INITIAL CONTRACT ALLOCATION
2 FIRST THREE MONTHS CONTRACT
EXPENDITURES'
3 AVERAGE PERCENT EXPENDED IN FIRST
-- 1'HREE-M0 I'frHS
(Divide line 2 bv line 1.)
FIrst three months expendItures need only be provIded for the years In whIch you requested an advance. If
you do not have this information, call your consultant and they will assist you.
MAXIMUM ADVANCE ALLOWED CALUlATION:
x $
Cell 03 DCAlDEM Award
(Do not include any match)
=
MAXIMUM
ADVANCE
REQUEST FOR WAIVER OF CALCULATED MAXIMUM
] Recipient has no previous DCAlDEM contract history. Complete Estimated Expenses chart and
Explanation of Circumstances below.
] Recipient has exceptional circumstances that require an advance greater than the Maximum
Advance calculated above.
43
Complete estimated expenses chart and Explanation of Circumstances below. Attach additional
pages if needed.
ESTIMATED EXPENSES
BUDGET CATEGORY 2006-2007 Anticipated Expenditures for First Three Months of
Contract
ADMINISTRATIVE COSTS
(Include Secondarv Administration.)
PROGRAM EXPENSES
TOTAL EXPENSES
Explanation of Circumstances:
44
Attachment 0
Warranties and Representations
Financial Manaqement
Recipient's financial management system shall provide for the following:
(1) Accurate, current and complete disclosure of the financial results of this project or program
(2) Records that identify adequately the source and application of funds for all activities. These
records shall contain information pertaining to grant awards, authorizations, obligations,
unobligated balances, assets, outlays, income and interest.
(3) Effective control over and accountability for all funds, property and other assets. Recipient
shall adequately safeguard all such assets and assure that they are used solely for
authorized purposes.
(4) Comparison of expenditures with budget amounts for each Request For Payment. Whenever
appropriate, financial information should be related to performance and unit cost data.
(5) Written procedures for determining the reasonableness, allocability and allowability of costs
in accordance with the provisions of the applicable cost principles and the terms and
conditions of this grant.
(6) Accounting records, including cost accounting records that are supported by source
documentation.
Competition.
All procurement transactions shall be conducted in a manner to provide, to the maximum extent practical,
open and free competition. The Recipient shall be alert to conflicts of interest as well as noncompetitive
practices among contractors that may restrict or eliminate competition or otherwise restrain trade. In order
to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that
develop or draft specifications, requirements, statements of work, invitations for bids and/or requests for
proposals sffiill be excludei'ffrom competing Tor SUC" procLIrements.-AwarnsslialrlJe maClelOlnebKitfer-----
or offeror whose bid or offer is responsive to the solicitation and is most advanfageous to the Recipient,
price, quality and other factors considered. Solicitations shall clearly set forth all requirements that the
bidder or offeror shall fulfill in order for the bid or offer to be evaluated by the Recipient. Any and all bids
or offers may be rejected when it is in the Recipient's interest to do so.
45
Codes of conduct.
The Recipient shall maintain written standards of conduct governing the performance of its employees
engaged in the award and administration of contracts. No employee, officer, or agent shall participate in
the selection, award, or administration of a contract supported by public grant funds if a real or apparent
conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent,
any member of his or her immediate family, his or her partner, or an organization which employs or is
about to employ any of the parties indicated herein, has a financial or other interest in the firm selected for
an award. The officers, employees, and agents of the Recipient shall neither solicit nor accept gratuities,
favors, or anything of monetary value from contractors, or parties to subcontracts. The standards of
conduct shall provide for disciplinary actions to be applied for violations of such standards by officers,
employees, or agents of the recipient.
Business Hours
The Recipient shall have its offices open for business, with the entrance door open to the public, and at
least one employee on site, from
Licensinq and Permittinq
All subcontractors or employees hired by the Recipient shall have all current licenses and permits
required for all of the particular work for which they are hired by the Recipient.
-
46
Attachment E
Contractor Covered Transactions
(1) The prospective contractor of the Recipient, ' certifies, by
submission of this document, that neither it nor its principals is presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any Federal department or agency.
(2) Where the Recipient's contractor is unable to certify to the above statement, the prospective
contractor shall attach an explanation to this form.
CONTRACTOR:
By:
Signature
Recipient's Name
Name and Title
Division Contract Number
Street Address
City, State, Zip
Date
47
Attachment F
Statement of Assurances
The Recipient hereby assures and certifies compliance with all Federal statutes, regulations, policies,
guidelines and requirements, including OMS Circulars No. A-21 , A-110, A-122, A-128, A-87; E.O. 12372
and Uniform Administrative Requirements for Grants and Cooperative Agreements 28 CFR, Part 66,
Common rule, that govern the application, acceptance and use of Federal funds for this federally-assisted
project. Also the Applicant assures and certifies that:
1. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real
Property Acquisitions Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons
displaced as a result of Federal and federally-assisted programs.
2. It will comply with provisions of Federal law which limit certain political activities of employees of a
State or local unit of government whose principal employment is in connection with an activity financed in
whole or in part by Federal grants. (5 USC 1501, et seq.)
3. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor
Standards Act.
4. It will establish safeguards to prohibit employees from using their positions for a purpose that is or
gives the appearance of being motivated by a desire for private gain for themselves or others, particularly
those with whom they have family, business, or other ties.
5. It will give the sponsoring agency or the Comptroller General, through any authorized representative,
access to and the right to examine all records, books, papers, or documents related to the grant.
6. It will comply with all requirements imposed by the Federal sponsoring agency concerning special
requirements of law, program requirements, and other administrative requirements.
7. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the
accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of
Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication
from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is
under consideration for listing by the EP A.
8.Jt-wiu.comply..with..theJI00diosur.ance..purcbase.r.equir.ements.oLSection..1.02(a)...oUbe..Elood.Disaster-=c--..~-- .
Protection Act of 1973, Public Law 93-234,87 Stat. 975, approved December 31, 1976, Section 102(a)
requires, on and after March 2, 1975, the purchase of flood insurance in communities where such
insurance is available as a condition for the receipt of any Federal financial assistance for construction or
acquisition purposes for use in any area that has been identified by the Secretary of the Department of
Housing and Urban Development as an area having special flood hazards. The phrase "Federal financial
assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster
assistance loan or grant, or any other form of direct or indirect Federal assistance.
9. It will assist the Federal grantor agency in its compliance with Section 106 of the National Historic
Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeological and
Historical Preservation Act of 1966 (16 USC 569a-l et seq.) by (a) consulting with the State Historic
Preservation Officer on the conduct of Investigations, as necessary, to identify properties listed in or
eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36
CFR Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such
properties and by (b) complying with all requirements established by the Federal grantor agency to avoid
or mitigate adverse effects upon such properties.
48
10. It will comply, and assure the compliance of all its subgrantees and contractors, with the applicable
provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the
Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the
provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for
Grants, M71 00.1; and all other applicable Federal laws, orders, circulars, or regulations.
11. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements
including Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part
22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence
Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and
Activities: Part 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures; Part 61,
Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management
and Wetland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance
Programs.
12. It will comply, and all its contractors will comply, with the non-discrimination requirements of the
Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of Crime
Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the
Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA)
(1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of
Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C,D,E, and G; and Department of
Justice regulations on disability discrimination, 26 CFR Part 35 and Part 39.
13. In the event a Federal or State court or Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the Grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil
Rights, Office of Justice Programs.
14. It will provide an Equal Employment Opportunity Program if required to maintain one, where the
application is for $500,000 or more.
15. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-346) dated October 19,
1962 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of
the Coastal Barrier Resources System.
16. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-
Free Workplace Act of 1968, and implemented at26 CFR Part 67, Subpart F, for grantees, as defined at
28-CFR 'Pa:rt'67-Se-ctll:11lS-67:orS-aml-67:02u.
---_.~--'-_. -
49