Item E
1M E M 0 RAN DUM
I
To:
Board of County Commissioners
cc:
Constitutional Officers
Division Directors
Director of Administrative Services
Budget Director
Yvonne Harper, Chairperson Board of Governors
From:
James L. Roberts, County Administrator
Date:
September 3, 2002
RE:
Budget Hearing - September 4, 2002
For the past couple of weeks there has been a lot of activity in reference to the proposed
budget for FY2003. It is the Administration's understanding that members of the public, County
employees and interest groups have been in contact with the Commissioners. This has resulted in a
large number of questions and proposals that should be simplified in order to have an efficient
discussion and decision-making process.
In the agenda package that you received there are recommendations for adjustments to the
Group Benefits program, as discussed by the BOCC in August, and the listing of tentative ad valorem
tax numbers as adopted by the BOCC in July. These are the numbers that have been distributed to
the public as part of the truth in millage process.
In order to assist the BOCC in arriving at more acceptable millage numbers, the
Administration has worked to find ways to reduce some of the millages. The following items are
attached for your consideration:
1. This identifies items already approved by the Board of County Commissioners at
previous meetings. As you will note, the BOCC has reduced proposed expenses by
over $1,400,000.00. The second part of the page indicates those recommendations
from the Administration for adoption by the BOCC on September 4, 2002. There
are reductions for the Public Works, Public Safety, Fire Rescue/EMS, Growth
Management, Management Services and Community Services budgets. These are the
result of an internal review and the Administration feels that these changes will
make providing services more difficult but not untenable and recommends the Board
adopt those reductions.
Item #7 is an increase in fund balance based upon actual numbers from the Sheriff's
program of leasing space for prisoners from other law enforcement jurisdictions.
Item #8 will probably be an Interlocal Agreement with Marathon for the provision
of EMS services to an area that Marathon has difficulty covering.
The total reduction is approximately $1,112,000.00 with $1,047,000.00 in County-
wide and Municipal ad valorem reductions. The Administration recommends the
adoption of those changes.
2. If the Board adopts the changes recommended in Number 1, the two millage pages
show what will be the result. Under the Total General Fund, millage has been
reduced to 8.2'Yo over the rollback figure and under Total County-wide Services, the
number is now 10.17'Yo. There is still an almost 14'Yo reduction in the General Purpose
Municipal Service Taxing Unit and the Lower and Middle Keys Fire and Ambulance
District 1 has been reduced to 17+%. The aggregate is now 9.42'Yo over rollback.
This is still higher than the Administration believes the Commission wants to be;
therefore, there should be other considerations as identified below.
3. The Appropriations Summary indicates that with these changes the budget now
stands at a 1.5% increase. This included rollovers which occur at the end of each
fiscal year and are for expenses that will transcend the first of the new fiscal year.
There is no impact on ad valorem taxation.
4. Much of the discussion this past week has centered around salary levels. At present
there is an across the board 6 'Yo increase in the proposed budget for all parts of
County government, including the Constitutional Officers. Item #4 shows the
impact of reducing the proposed salary increase and the estimated ad valorem
impacts. There have been other discussions in reference to how to approach the
salary questions and the Administration will be prepared to discuss this with the
BOCC at the hearing. A recommendation follows below:
GROUP BENEFITS" SALARY RECOMMENDATIONS
The agenda package includes the issues pertaining to Group Benefits. Previously the BOCC
suggested that we consider stopping the proposed increase for dependent coverage above three
dependents. The information in your package reflects that. Also the Boee requested numbers in
reference to changing the participation rate from 80%/20'Yo to 75%/25%. Those numbers are in
the package.
Because Group Benefits are such a controversial issue and directly impact the status of the
employees, the Administration recommends that the BOCe adopt proposal B - Mandatory Generic
Program which will save the County $36,000.00 annually including $31,000.00 of ad valorem impact
and $23,000.00 of ad valorem savings for Fiscal Year 2003. In addition, the Administration
recommends adopting proposal A., which is the rate adjustment for dependent coverage. This will
achieve an annual savings of about $192,000.00 with an ad valorem impact of $168,000.00. For
Fiscal Year 2003, the impact is about $126,000.00 of ad valorem taxes. These recommendations
total approximately $149,000.00 in ad valorem impact.
The Administration recommends:
A. Reduction of Salary proposal from 6i'0 to 5i'0
$550,000 reduction
$450,000 ad valorem reduction FY 2003
B. Dependent Coverage
$192,000 annual savings
$168,000 annuulad valorem savings
$126,000 FY 2003 ad valorem savings
C. Mandatory Generic Program
$36,000 annual savings
$31,000 annual ad valorem savings
$23,000 FY 2003 ad valorem savings
Therefore, as proposed, for Fiscal Year 2003 savings of $450,000.00 for salary
adjustments, $126,000.00 for dependent coverage and $23,000.00 for the mandatory generic
program. This totals $600,000.00 in additional ad valorem savings for the coming fiscal year. If
the BOCC adds that to the budget recommendations discussed in Number 1 above, the total ad
valorem impact is approximately $1,647,000.00.
THE ADMINISTRA nON RECOMMENDS THE BOCC ADOPT THESE PROPOSALS. We
shall fax to your office by noon tomorrow an estimated millage sheet if all recommendations are
adopted.
The issues presented to the Board this year for the budget are difficult and complex. The
Board has not had a lot of options in terms of making major changes. The above recommendations
serve to balance the interests involved and present a more reasona Ie tax icture to the citizens.
Ad Valorem Millage Summary
Proposed Fiscal Year 2003
Rollback
Millage
Taxes per
% over $100,000 of
Millage Rollback taxable value
Unincorporated, Dist 1
(Unincorporated area from Stock Island to Tavernier from Mile Marker 4 to 95)
Countywide Services 3.7369 4.1170
Lower & Middle Keys Fire & Ambulance 1.5780 1.8519
Planning, Building, Code Enf, Fire Marshal 0.0991 0.0483
Parks & Beaches 0.1658 0.1802
Local Road Patrol 0.5653 0.5624
Total 6.1451 6.7598
10.17%
17.36%
-51.26%
8.69%
-0.51%
10.00%
Unincorporated,Dlst 6
(Mile Marker 95 up US 1 to County line and up 905 to intersection of Card Sound Road)
Countywide Services 3.7369 4.1170 10.17%
Fire & Ambulance, Dist 6 0.5800 0.6178 6.52%
Planning, Building, Code Enf, Fire Marshal 0.0991 0.0483 -51.26%
Parks & Beaches 0.1658 0.1802 8.69%
Local Road Patrol 0.5653 0.5624 -0.51%
Total 5.1471 5.5257 7.36%
Unincorporated, Dist 7
(From intersection of 905 and Card Sound Road up Card Sound Road to the County line)
Countywide Services 3.7369 4.1170 10.17%
Planning, Building, Code Enf, Fire Marshal 0.0991 0.0483 -51.26%
Parks & Beaches 0.1658 0.1802 8.69%
Local Road Patrol 0.5653 0.5624 -0.51%
Total 4.5671 4.9079 7.46%
Key West, Key Colony Beach, Islamorada, & Marathon
Countywide Services 3.7369
4.1170
10.17%
Layton
Countywide Services
Lower & Middle Keys Fire & Ambulance
Total
3.7369
1.5780
5.3149
4.1170
1.8519
5.9689
10.17%
17.36%
12.31 %
$411.70
$185.19
$4.83
$18.02
$56.24
$675.98
$411.70
$61.78
$4.83
$18.02
$56.24
$552.57
$411.70
$4.83
$18.02
$56.24
$490. 79
$411.70
$411.70
$185.19
$596.89
Increase per
$100,000 of
taxable value
$38.01
$27.39
-$5.08
$1.44
-$0.29
$61 .4 7
$38.01
$3.78
-$5.08
$1.44
-$0.29
$37.86
$38.01
-$5.08
$1.44
-$0.29
$34.08
$38.01
$38.01
$27.39
$65.40
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Appropriation Summary by OfficiallDivision
OrcllDivision Name Proposed 03 INC/(DEC) % Change Adopted 02 Actual 01 Adopted 01
CLERK OF COURTS 6.350.440 416.916 7.0% 5.933.524 5.n4.518 5.552.869
B.O.C.C. 56.137.013 (6.661.720) -10.6% 62.798.733 22.979.385 54.786.667
COUNTY ADMINISTRATOR 487.653 38,582 8.6% 449,071 328.957 370,454
MANAGEMENT SERVICES 25.212,458 2,657,187 11.8% 22.555,271 16.640.131 20,866,835
PUBLIC SAFETY 9.298.856 605.502 7.0% 8,693,354 8,227.925 8,048,711
PUBLIC WORKS 70,319.223 2.169.673 3.2% 68.149,550 34,738.982 62.085,978
GROWTH MGMT 7.549.319 (218,943) -2.8% 7.768.262 4,246,597 5.742.743
COMMUNITY SERVICES 6,163,044 344.360 5.9% 5.818.684 4,761.013 5.580,572
VETERANS AFFAIRS 575.388 37.848 7.0% 537,540 483.033 503.022
AIRPORTS 5.597,673 22.130 0.4% 5,575,543 3.078.220 4,927,084
COUNTY ATTORNEY 902.300 43,760 5.1% 858.540 798,049 808,291
MEDICAL EXAMINER 552.463 213 0.0% 552.250 315.243 309,891
TRAUMA CARE ADMIN 1.920.039 (93.121) -4.6% 2,013,160 533.351 2,127,761
roc 21.789,406 734.287 3.5% 21,055,119 10,400,430 17,854,500
SHERIFF'S BUDGET 42.276.049 2.619,084 6.6% 39,656.965 37,127.500 37.792.144
u...W ENF TRUST FND 1,900 0 0.0% 1,900 796.163 1.900
SUPV OF ELECTIONS 1,028,417 43,668 4.4% 984.749 974,382 975.873
TAX COLLECTOR 4,278.442 555.094 14.9% 3,723,348 3,283.886 3.658.027
STATE ATTORNEY 174.020 (19.426) -10.0% 193.446 137.117 151,402
PROPERTY APPRAISER 3,148.484 331.539 11.8% 2.816.945 2.295.671 2,745.080
PUBLIC DEFENDER 270.417 12.516 4.9% 257,901 249.627 246.270
COURT ADMIN 3,415.642 186,791 5.8% 3,228.851 2.520,795 3.120.079
CRIM JUSTICE PROC 76.000 0 0.0% 76.000 73,728 76.000
QUASI-EXTERNAL SERVICES 22.000 0 0.0% 22,000 10.775 22.000
Grand Total: 267,546,646 3,825,940 1.5% 263,720,706 160,775,480 238,354,153
*Fiscal year 2003 proposed budget includes $993,541 in budget rollovers which have no impact on
ad valorem taxes.
37
--
-c.
Budget Impact - Change in Salary Increases
1{
Estimated
Salary Budget
Increase ChanQe
6%
5.50%
5%
4.50%
4%
3.50%
3%
$0
$225,000
$450,000
$675,000
$900,000
$1,125,000
$1,350,000
MEMORANDUM
TO:
Board of County Commissioners
FROM:
James L. Roberts
County Administrator
DATE:
September 4, 2002
SUBJECT: Proposed Millages with Administrator's Recommendations
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
Yesterday, we faxed to you additional recommendations from the Administration in
reference to budget changes. Attached to this memorandum is a Proposed Ad Valorem Millage
Sheet and Ad Valorem Millage Summary by dollars that would reflect the full status of the
millage situation if recommendations as presented are adopted.
In summary, since the introduction of the draft budget in July, the proposed mill ages have
changed as follows:
1. The total general fund millage has decreased from 12.97% over rolled-back to 6.80%.
2. The total County-wide services millage has been reduced from 14.51 % over rolled-
back to 9.11 %.
3. The General Purpose Municipal Service (MSTU) millage has been further reduced
from 27.14% BELOW rolled-back to 59.54% BELOW rolled-back.
4. The total MSTU ad valorem taxes have been reduced from 2.60% BELOW rolled-
back to 17.25% BELOW rolled-back
5. Fire and Ambulance District 1 has been reduced from 20.9% over rolled-back to
16.60% over rolled-back.
6. The Municipal Service District 6 (Key Largo) has been reduced from 10.57% over
rolled-back to 6.45% over rolled-back.
7. The aggregate figure has been reduced from 13.64% over rolled-back to 8.37% over
rolled-back.
These numbers are significantly improved from where the BOCC started. They still
represent responses to the influences which are being pressed upon the County similar to what is
occurring in most jurisdictions.
If you have any further questions, please let me know.
~r-
James L. Roberts
County Administrator
JLR:dlf
Att.
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Ad Valorem Millage Summary
Proposed Fiscal Year 2003
Rollback
Millage
Taxes per
% over $100,000 of
Millage Rollback taxable value
Umncorporated, Dlst 1
(Unincorporated area from Stock Island to Tavernier from Mile Marker 4 to 95)
Countywide Services 3.7369 4.0774
Lower & Middle Keys Fire & Ambulance 1.5780 1.8400
Planning, Building, Code Enf, Fire Marshal 0.0991 0.0401
Parks & Beaches 0.1658 0.1791
Local Road Patrol 0.5653 0.5609
Total 6.1451 6.6975
9.11%
16.60%
-59.54%
8.02%
-0.78%
8.99%
Unincorporated,Dist 6
(Mile Marker 95 up US 1 to County line and up 905 to intersection of Card Sound Road)
Countywide Services 3.7369 4.0774 9.11 %
Fire & Ambulance, Dist 6 0.5800 0.6174 6.45%
Planning, Building, Code Enf, Fire Marshal 0.0991 0.0401 -59.54%
Parks & Beaches 0.1658 0.1791 8.02%
Local Road Patrol 0.5653 0.5609 -0.78%
Total 5.1471 5.4749 6.37%
Unincorporated, Dist 7
(From intersection of 905 and Card Sound Road up Card Sound Road to the County line)
Countywide Services 3.7369 4.0774 9.11%
Planning, Building, Code Enf, Fire Marshal 0.0991 0.0401 -59.54%
Parks & Beaches 0.1658 0.1791 8.02%
Local Road Patrol 0.5653 0.5609 -0.78%
Total 4.5671 4.8575 6.36%
Key West, Key Colony Beach, Islamorada, & Marathon
Countywide Services 3.7369
4.0774
9.11%
Layton
Countywide Services
Lower & Middle Keys Fire & Ambulance
Total
3.7369
1.5780
5.3149
4.0774
1.8400
5.9174
9.11%
16.60%
11.34%
$407.74
$184.00
$4.01
$17.91
$56.09
$669.75
$407.74
$61.74
$4.01
$17.91
$56.09
$547.49
$407.74
$4.01
$17.91
$56.09
$485.75
$407.74
$407.74
$184.00
$591.74
Increase per
$100,000 of
taxable value
$34.05
$26.20
-$5.90
$1.33
-$0.44
$55.24
$34.05
$3.74
-$5.90
$1.33
-$0.44
$32. 78
$34.05
-$5.90
$1.33
-$0.44
$29.04
$34.05
$34.05
$26.20
$60.25
*Estimated millage rates including 9/3/02 recommendations from the
County Administrator.