Resolution 220-2002
RESOLUTION NO. 220 -2002
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA
ADOPTING A COMMUNITY DEVELOPMENT BLOCK
GRANT, HOUSING ASSISTANCE PLAN
WHEREAS, Monroe County has resolved to prepare and submit a 2002 Small Cities
Community Development Block Grant ("CDBG") - Housing Category application; providing
benefits to the County's residents; improving County and private property infrastructure;
particularly to the County's very low and low income residents, and
WHEREAS, it is the recommendation of the County's CDBG Citizens Advisory Task
Force to adopt the Housing Assistance Plan attached hereto, and
WHEREAS, the Village has determined a desire to provide CDBG funds for approved
activities to assist qualified residents on a fair and equitable basis, and
WHEREAS, the Department of Community Affairs requires, as a condition of
Community Development Block Grant (CDBG) funding, participating jurisdictions establish and
adopt a CDBG Housing Assistance Plan to determine the minimum criteria, preferences and
priorities for receiving such consideration,
NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of
Monroe County, Florida, that the County hereby:
Monroe County's Community Development Block Grant, Housing Assistance Plan,
attached hereto as "Attachment A" is hereby adopted effective this date. This Housing
Assistance Plan replaces any and all CDBG Housing Assistance Plans previously adopted.
PASSED AND ADOPTED, by the Board of County Commissioners of Monroe County, Florida
at a regular meeting on said Board on the 15th day of May, A.D., 2002
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Mayor McCoy
Mayor Pro Tern Spehar
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ATTACHMENT A
MONROE COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT - HOUSING CATEGORY
HOUSING ASSISTANCE PLAN
1. All funds awarded will be a grant to the beneficiary household and housing unit.
2, The process for selecting, accepting, reviewing and approving requests for assistance will
be by advertisement in local newspapers of general circulation on at least four occasions,
Will provide a minimum sixty (60) day application period. Additional outreach activities
shall include, press release, announcement at public meetings and notification to the
following: non-profit organizations, social service providers, local churches, daycare
providers and organizations serving the elderly. Any subsequent application periods
necessary shall meet the criteria outlined above.
Properties to be addressed shall meet all ofthe following criteria:
· Single family
· Owner occupied
· Primary residence
· Contain Housing Code, Housing Quality Standards or Health/Safety Violations or
Sewer Connection requirement
Applications received within the application period(s) which meet the primary criteria above
shall be prioritized based on the schedule outlined herein. Those household/projects receiving
the greatest priority score, shall be addressed until all available funding has been expended.
Priorities
Elderly (one owner >62 yrs.)
Disabled household member
Documented Housing Code violation
Very low income
Children in household (>2)
Length of Ownership (> 10 yrs,)
Single parent household
10
10
10
05
05
05
05
Note: In the event oftie scores, very low-income households will receive priority.
3, Conflicts of interest will be addressed pursuant to 24 C.F.R. Section 570.489 and Chapter
112.311-112.3143, F. S. timely by immediate identification of potential conflicts.
Additionally, beneficiaries will be identified in minutes of the Board of County
Commissioners and the CDBG Citizens Advisory Task Force meeting(s) so that any
previously unknown conflicts may be surfaced. The conflicts will be acknowledged
publicly along with the final selection of beneficiaries.
It is the intent ofthe County Commission and the CDBG Citizens Advisory Task Force
to deal with these conflicts if the occurs on a local level and request waiver for
acknowledgement ofthe conflicts when appropriate.
4. The Monroe County Housing Authority will perform HUD Section 8 Housing Quality
Standards (HQS) inspections on all properties to be rehabilitated to ensure compliance
with the local safe housing code and safe, sanitary and decent housing to determine what
rehabilitation work must be done on each eligible housing structure. All work required to
meet Hun Housing Quality Standards and local housing code will be completed for each
unit addressed.
5. The maximum amount ofCDBG funds that may be expended on anyone housing unit is
$20,000,00. This amount may only be exceeded by a recorded vote ofthe County
Commission upon recommendation ofthe CDBG Citizen's Advisory Task Force.
6. The County will not address in the rehabilitation of rental units under this process,
7. The County may assist in the rehabilitation of mobile homes, modular homes or other
forms of manufactured housing subject to paragraph 8 below.
8. The County will not provide assistance to beneficiaries for those housing units that are
unfeasible to repair under CDBG and Housing Assistance Plan guidelines. Additionally,
The County will not provide assistance to properties where the post rehabilitation value,
exclusive ofland, is less than the cost of rehabilitation. It is noted that due to extremely
high median housing values, this is an unlikely situation.
9. All program participants will be advised routinely via formal written notification of their
status in the program and specifically when a previously selected housing unit is deleted
from the rehabilitation program.
10, The County will not require homeowners of eligible units maintain homeowners, wind,
flood or other property insurance as a condition of participation.
11, The County will require a final inspection by qualified entities for acceptance of the
contractor's final work. All work is subject to the County's building permit and
inspection process.
12. The County will ensure that ownership of non-rental units by the occupying beneficiary
is confirmed, they have the right to encumber the property and provide permission to a
contractor to undertake construction work on the unit. This will be accomplished through
coordination with the Monroe County Tax Appraiser's Office.
13, The County, through the CDBG Program, does not have any plans to declare a housing
structure to be demolished or through its action, be converted to a non-LMI structure.
14. The County, through the Monroe County Housing Authority, will develop bid proposals
to be bid upon by contractors and interface with beneficiaries to ensure the contractor
performs to the contract terms. All construction contracts will be between the property
owner and the contractor.
15, The County will review its local codes to determine that the property proposed for
rehabilitation is in compliance with local codes prior to the initiation of any housing
rehabilitation activities and issuance of a building permit.
16. The age of participating housing unit to be addressed will be verified by obtaining the
Property Records Card for each unit in the Official Records ofthe Monroe County Tax
Appraiser's Office. Coordination with the Bureau of Historic Preservation will take
place as appropriate.
17. The Monroe County Housing Authority will test as required for lead based paint
abatement when addressing pre-l 978 homes following whatever program requirements
exist.
18, Since virtually all housing structures to be addressed will be contained in the 100-year
flood plain by virtue of the geographic configuration and location of the County, the
County will follow and comply with all applicable Federal Emergency Management
Agency (FEMA) requirements when addressing housing units,
19. The Monroe County Housing Authority, on behalf of Monroe County will
document completion of construction by ensuring that each housing unit case file
shall contain the following information:
a. A statement from the contractor that all items on the initial work write up as
modified through change orders have been completed;
b. An acknowledgement that the housing unit meets the applicable local codes and
Section 8 Housing Quality Standard (HQS),
c. A signed acknowledgement by the housing unit owner or his or her personal
representative that the work has been completed based on the work write up and
change orders, Should al requirements be fulfilled and the homeowner or their
representative refuse to acknowledge completion ofthe work, the housing unit
case file shall be documented wit a statement detailing the stated reason for said
refusal;
d. The documentation shall be completed prior to the submission of the
administrative closeout package and shall accompany the administrative closeout
package when submitted to the Department of Community Affairs; and
e. The following data will be provided by housing unit and summarized by activity
as part of the administrative closeout for each activity providing direct benefit:
· Address of each housing unit rehabilitated with CDBG funds, the date the
construction was completed on the housing unit, and the amount of CDBG
funds expended on that unit;
· Whether the household is headed by a female, the number of handicapped
persons in the household, the number of elderly persons in the household, and
the LMI or VLI status of the household.
· The number of occupants of the household, categorized by sex; and
· The racial demographics ofthe household by number (white, black, Hispanic,
AsianlPacific Islander, or American Indian! Alaskan Native,