Item D7
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: JANUARY 18, 2001
Division: TDC
Bulk Item: Yes XXX No
Department:
N/A
AGENDA ITEM WORDING:
Approval is requested of an Amendment to Agreement to revise dates of
event for the Hog's Breath King Mackeral Tournament.
ITEM BACKGROUND:
TDC approved Agreement at their meeting of June 19, 2000.
PREVIOUS RELEVANT BOCC ACTION:
BOCC approved original Agreement at their meeting of October 19, 2000.
BOCC approved FY 2001 budget at their meeting of September 21,2000.
STAFF RECOMMENDATION:
Approval
TOTAL COST: $14,000
BUDGETED: YES
COST TO COUNTY: $14,000ITOURIST PAY
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APPROVED BY: County Attorney ~ OMB/Purchasing~ Risk Management X
DIVISION APPROVAL:L~~
Lynda M. Stuart
(Type/print name)
DOCUMENTATION: Included: X To Follow:_Not Required_
Agenda Item # ~
MONROE COUNTY BOARD OF COUNTY co~t~~'irb~~~st #r~GU
CONTRACT SUMMARY
Contract #
Contract with: Murray Marine Inc. Effective Date: 1/18/2001
Contract PurposelDescription: Amendment to Funding Agreement with Murray Marine Inc. covering
Hog's Breath King Mackeral Tournament to revise dates from January 26-28.2001 to January 27-
28. 2001 in an amount not to exceed $14.000.00. FY 2001, Two Penny allocated under the Fishing
Umbrella.
Contract Manager: Maxine Pacini
(Name)
X3523
(Ext)
Tourist Development Council
(Department)
For BOCC meeting on 1/18/2001
Agenda Deadline:1/3/2001
Contract Costs
Total Dollar Values of Contract: $14,000.00
Budgeted? Yes -1L- No Account Codes:
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $
(not included in dollar value above)
Current Year Portion: $
115-75022-530340- T15F254 X-53041 0
115-75022-530340-T15F254 X-530480
Iyr. For:
(e.g. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
DATE IN CHANGES
NEEDED?
Yes No
REVIEWER
DA TE OUT
Division Director
J~6;(2{J L/
/'i7U2tzuu/ /02/0 CL:)
{( . eJ (L-t\.Q, ~~lt~;Jl' /2/&/00
S. Hutton (2.. I~ o-z.,.
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2- . iI"2)/. . " .)
/ _1131_'/. <>..? ~;!''-- II..,. j(..-" /~I /1'1 tr~
(Final reviewer should return contract to originator)
WnJw
/
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Risk Management
c~unt. ttorney
<,'
O. . ./Purchasing
f~ 6/00
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Comments: Dm (~ - l:A?!)" f' S c.f 0 y,' Cj (ct., /\.i2J?-'ff\~,?-,..,-I- tE 5 LV-C.ef? a/~- ~~
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(t"li.A/~t.. y
AMENDMENT TO AGREEMENT
THIS ADDENDUM to agreement is made and entered into this
day of 2001, between the County of Monroe and Murray Marine Inc.
WHEREAS, there was a contract entered into on October 19, 2000, between the
parties, awarding $14,000 to Murray Marine Inc. for the production of the Hog's Breath
King Mackeral Tournament; and
WHEREAS, it has become necessary to revise dates of event;
NOW, THEREFORE, in consideration of the mutual covenants contained herein
the parties agree to the amended agreement as follows:
1. Paragraph 1 of the Agreement shall read "The BOCC agrees to pay up to
($14,000.00) Fourteen Thousand Dollars for the production of the Hog's Breath King
Mackeral Tournament on January 27-28,2001."
2. The remaining provisions of the contract dated October 19, 2000, remain
in full force and effect.
IN WITNESS WHEREOF, the parties have set their hands and seal on the day and
year first above written.
(SEAL)
Attest:
Murray Marine Inc.
By
(SEAL)
Attest: DANNY L. KOLHAGE, Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
Deputy Clerk
By
Mayor/Chairman
,~ "'",
., '- ZANNE A. HUTTON
-, ATI' J'l;/d'/Cfl}
;. J I
Maillng Address: P_O. Box "203S8 Summerland Key, Fl. 33042.0356
Shipp/ng Addr8u: 29975 Overswu Hwr. BIg Pine Key, Fl. 33043
Phone: 306-a72-2233
FIpr. ~-OIS04
ER1i1il: FlshUmbrella@aOI.com
Florida Keys Fish;
Tournaments, In
.
Fax
To: Mmdne - TOC
From: Christina Sharpe
Fa)U 296-0788
Dat.s No~tnber30.2000
Phone: 2~1552
Pages: 3
ReE
Hogs Breath Toutnamenl Change
CCI
[J UrgBnt [J For Reylew 0 Please Comment 0 Please Reply
D Pi..... RecY" a.
-Commenbs
Attached 1s a copy of the letter sent by the Hogs Breath Kin~' Mackeral
Tournament. Due to transition in ownership of the SKA, the~( is a
change in the amount of days. {instead of 3 days it will be 2 days}
Please make the proper adjustments for this event 2001 contr~;ct. Thank
you!
'7
(/(6i-t-tny. ....IIa.WI81 /f1lC-,
5710 U.S. -# I, 1\'11\-15
Key West. Florida 33040
(305) 296-0~64
1l-29~OO
F!f)tida Keys Fishing Tournam~nts, Inc.
Attn: Cbl'istina Sharp
RE: Hogs Breath King Mackerel Tonrnament
Deat Christina;
Please be adyised that there will be a slight scbe.dule ('.hange for the Hogs Breath
King Mackerel Tournament to be held Jan. .26 - 28. 2001.
Due to a t\'3l).:)jliQll in ownership of the 8KA (Southern Kingfisb Association), it :is
their decision to hold the Hogs Breath King Mackerel Tournament, Division 10.
as a two day fi8hin~ ~Yent (Jan 27 & 28, 20(1), instead of three days of fishing C':!:;
stated 011 Exhibit B - Schedule of ev~nts of the 2001 contract. 1 have includ.ed. a'
~()P>' of the new schedule format for your records. Participation in this event is
still as anticipated, and there are no other changes expected.
lfthel..'e is any other documents or lll'OCedures needed fo:r this request. please
contact Cindy ol'tee.
.
Thank You, ()
C~tl~. _ . ~Iot._ ~)....-tN'\ ~.12^---..
Cindye Simeon
Assista t Tournament Director
FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Soard of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "SOCC")
and Murray Marine Inc. (hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the BOCC has
recommended to the Monroe County Tourist Development Council (hereinafter "TOe"),
which has endorsed the recommendation. that certain monies be allocated for promotion ot
an event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. SOCC shall pay a sum not to exceed $14,000.00 (Fourteen Thousand
Dollars) for promotion and related expenditures, as described in the event budget. attached
hereto as Exhibit A, for production of the Hog's Breath King Mackeral Tournament on
January 26-28, 2001. Payment will be made only after Event Sponsor submits invoices and
support documentation acceptable to the County's Finance Department. The advertising
and promotion budget for County funding may be altered as to the individual line items, or
components, within 10% of the amount stated for that item or component, without
increasing the total dollar amount and without requiring a written amendment to this
agreement. Monroe County's performance and obligation to pay under this agreement is
contingent upon an annual appropriation by the SOCC.
2. Event Sponsor shall provide promotion and related services as described in
the Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided
through the contracted agencies of the Tourist Development Council (TDC) and BOCC.
The agencies of record, shall receive payment of work in progress upon submission of
documented invoices associated with said event. Event sponsor fully understands that
funding is obtained from tourist development taxes for which the fiscal year ends
September 30, 2001. Event sponsor also understands that the funding process through
which this contract was made available by County requires event sponsors to submit their
payment requests as quickly as possible and to finalize all such requests before the end
of the fiscal year, if at all possible. In order for the tourist development taxes to be utilized
most effectively for the purpose for which they were authorized. attracting and promoting
tourism, the budgeting process of the County. requires the event's funding to be concluded
in a timely manner. In recognition that the timeliness of payment requests is of extreme
importance to the funding of future advertising and promotion for the stability of the tourist-
based economy, Event Sponsor agrees to submit by September 30,2001, all invoices
and support documentation as required by the County's Finance Department rules and
policies, Event sponsor shall not be reimbursed nor will Event Sponsor's vendors be paid
directly for any invoices received after September 30,2001, except that for events with
promotional expenditures occurring from August 1 through September 30, 2001 invoices
must be submitted within ninety (90) days of the conclusion of the event. .'
3. Event Sponsor shall reimburse BOCC for any amount of funds expended by
SDCC in connection with an event which does not occur as a result of any act or omission
by Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out
of, in connection with, or by reason of the services provided, event sponsored, or other
activities and funding associated with this agreement. Should event involve the serving or
distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor
Liability insurance policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for three (3) years after the event and shall permit SDCC and its
agents and employees access to said records at reasonable times.
6. SOCC may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty (60) days prior to the event and may terminate
for breach upon providing to Event Sponsor notice at least seven (7) days prior to the
effective date of the termination.
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.:
8_ Event Sponsor warrants that he/she/it has not employed, retained or
otherwise had act on his/her/its behalf any former COUNTY officer or employee in violation
of Section 2 or Ordinance NO.1 0-1990 or any COUNTY officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the COUNTY
may, at its discretion terminate this contract without liability and may also, at its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former or present COUNTY
officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public en,tity in excess of the threshold amount provided
in Section 287.017, for CATEGORY TWO fo~r a period of 36 months from the date of being
placed on the convicted vendor list. ..
IN WITNESS WHEREOF, each party has caused this Agreement to be executed by
its duly . resentative, the ;t.~ day of 5;~,' , 2000.
~~c:--;'r ~~ . .
(S 18 2 ~ Board of County Commissioners
Atte O~5-F~
Mayorl airman
(CORPORATE SEAL)
Murray Marine, Inc.
Attest:
By.
OR
Secretary
BY~~
President
Witness
BUDGET BREAKDOWN
FLORIDA KEYS FISHING TOURNAMENTS, INC.
OCTOBER 1, 200~_ TO SEPTEMBER 30, 2001
HOG'S BREATH SI<A KING MACKERAL TOURNAMENT
JAN. 26-28, 2001
DIRECT MAIL & POSTAGE $ 300
BROCHURES, POSTERS,
PROGRAMS, PATCHES $ 2,100
TROPHIES $ 2,900
PHOTO PROGRAM $ 250
MEDIA ADVERTISING $ 5,500
T-SHIRTS, CAPS, JACKETS $ 2,600
*GENERAL - NON-ALLOCATED $ 350
----------
$14,000
EXHIBIT A
.'
..---..
EXHIBIT B
:LORIDA KEYS fISHING TOURNAMENTS, INC.,
TOURNAMENT SCHEDULE Of E~~TS
fISCAL YEAR 2000-2001
\4oqs 'tx-ea:+~ ~II"\C f'(\Ptc.tere.\ IOu ~No.m€n t
\ ~RINT~AMENT NAME
'.
DAY 1
AM LINES IN WATER
--
?M LINES OUT O~.WATER
~M ~~ING COCKTAIL ~ARTY
DAY 3
-2:.QJL..E'M OTHE~._r:vENT ~t<5 rne.e.J~... ?((} Tou~
DAY 2 ~:~AM LINES IN WATER pro tou{l...
~:...ili2-~M LINES IN WATER
Y:OO--=:..1:~!?M EVENING COCKTAI:' E'.~lW'f ee. G\S-\-r~ h.~
~: ~!?M OTHER E:VEN'1' Gwk ffipp.L-in (1. - \.l~~ ~~
-.2.:.!2..Jl.-AM LINES IN WATER ~(o tv\) ( a.. \.\o1<i txoa. +k
~:~!?M LINES IN WATER
~M ~~ING evENT
~:~PM OTHER EVENT
. . - pro D\v
DAY <\
~:~AM LINES IN WATER
-3-:J2JL..!?M LINES IN WATER
PM EVENING EVENT
~: ~ PM OTHER EVENT ~l.LlA<l..O ,
\Jn~) ~(~~~
~
DAY 5
____ _____AM LINES IN WATER
____"_____PM LINES IN WATER
?K ~-NING EVENT
_:_!?M OTHER EVENT
6