10/16/2002 Agreement
Clerk of Ole
Circul Coun
Danny L. KoIhage
Clerk ofthe Circuit Court
Phone: (305) 292-3550
FAX: (305) 295-3663
e-mail: phancock@monroe-clerk.com
Memnrandum
TO: James Malloch, Director
Community Services
ATTN: Anne Layton Rice
Library Administrator
FROM: Pamela G. Hanco&,Zt.,
Deputy Clerk a
DATE: October 21,2002
At the October 16, 2002, Board of County Commissioner's meeting the Board granted
approval and authorized execution of a Service Agreement between Monroe County and Literacy
Volunteers of America-Monroe County, Inc. for literacy services.
Enclosed is a duplicate original of the above mentioned for your handling. Should you
have any questions please do not hesitate to contact this office.
Cc: County Administrator wlo document
County Attorney
Finance
File ./
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SERVICE AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the
"County") and Literacy Volunteers of America-Monroe County, Inc. (Hereinafter referred
to as "L V A");
WHEREAS, the County has received grant funding from the Florida Department of
State, Division of Library and Information Services, which specifies that monies will be
provided to LV A for literacy services;
THEREFORE; in consideration of the mutual pronuses contained herein, the
parties agree as follows:
1. County shall pay a sum not to exceed $70,000.00 for literacy services as
described in the grant application "Library Service for Limited English Proficient Hospitality
Workers" (attached hereto). Payment will be made only after LV A submits invoices and
support documentation acceptable to the County's Finance Department.
2. LV A also understands that the grant process through which this funding was
made available requires LV A to submit their payment requests as timely as possible and to
finalize all such requests before the end of the grant period. LV A agrees to submit by
September 20, 2003, all invoices and support documentation as required by the County's
Finance Department rules and policies. LV A shall not be reimbursed nor will LV A's vendors
be paid directly for any invoices received by the County after September 30, 2003.
3. LV A shall reimburse County for any audit exceptions identified by County
should the records be audited through the availability and access described in paragraph 5.
4. LV A covenants and agrees to indemnify and hold harmless Monroe County
Board of County Commissioners from any and all claims for bodily injury (including death),
personal injury, and property damage (including property owned by Monroe County) and
any other losses, damages, and expenses (including attorney's fees) which arise out of, in
connection with, or by reason of the services provided, or other activities and funding
associated with this agreement.
5. LV A shall maintain records pursuant to generally accepted accounting
principles for three (3) years after the grant period and shall permit County and its agents
and employees access to said records at reasonable times.
6. County may terminate this agreement without cause upon providing written
notice to LV A no less than sixty (60) days prior to the event and may terminate for breach
upon providing to LV A notice at least seven (7) days prior to the effective date of the
termination.
7. LV A is an independent contractor and shall disclose any potential conflicts
of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code, Article
XXI.
8. LV A warrants that he/ she/ it has not employed, retained or otherwise had
act on his/her/its behalf any former County officer or employee in violation of Section 2 or
Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of
Ordinance No. 10-1990. For breach or violation of the provision the County may, at its
discretion terminate this contract without liability and may also, at its discretion, deduct from
the contract or purchase price, or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the former or present County officer or employee.
9. A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the constrUction or repair of a public building or public work, may not submit bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity,
and may not transact business with any public entity in excess of the threshold amount
provided in Section 287,017, for CATEGORY TWO for a period of 36 months from the
date of being placed on the convicted vendor list.
IN WITNESS WHEREOF, each party has caused this Agreement to be executed by
}lthorized representative, the ,I-/A. day of ~ , 2002.
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