Item K3
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: November 20. 2002
DIVISION: Public Safety
BULK ITEM: YES X NO
DEPARTMENT: Marathon Airport
AGENDA ITEM WORDING: Approval of the Service Road Project Contract at the Florida Keys Marathon
Airport with Toppino's, in the total amount of$687,906.70
ITEM BACKGROUND: At their meeting on October 16,2002, the Board approved award of bid to Toppino's,
as the lowest qualified bidder, for the Service Road Project at the Florida Keys Marathon Airport, in the total amount
of$687,906.70.
The project provides for an eight-foot service road, and accompanying landscaping, that extends from the new
Marathon Airport T-hangars to the Monroe County Mosquito Control hangar. This project will be funded 50% by
the Florida Department of Transportation (FDOT), and 50% by Passenger Facility Charge (PFC) Revenue.
PREVIOUS RELEVANT BOCC ACTION: Approval of Passenger Facility Charge (PFC) Application # 4,
7/8/98; Joint Participation Agreement (JPA) with FDOT dated June 19, 1998. On October 16, 2002, Board
approved award of bid to T oppino' s for the Service Road Project at the Florida Keys Marathon Airport, in the total
amount of $687,906.70.
CONTRACT/AGREEMENT CHANGES: This is a new contract.
STAFF RECOMMENDATION: Approval
TOTAL COST:
$687.906.70
BUDGETED: Yes X No
COST TO FDOT: $343.953.35
COST TO PFC: $343.953.35
COST TO COUNTY: None
REVENUE PRODUCING: YES
No X
AMOUNT PER MONTH/YEAR: N/A
APPROVED BY: County Attorney PEND OMB/Purchasing PEND Risk Management PEND
MARA THON AIRPORT DIRECTOR APPROVAL:
"Reggie" Paros
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included
To Follow X-
Not Required _
DISPOSITION:
AGENDA ITEM #
//3
AGENDA ITEM WITH LATE DOCUMENTATION
DIVISION: Public Safety
DEPARTMENT: Marathon Airport
SUBJECT: Approval of the Service Road Proiect Contract at
the Florida Keys Marathon Airport with Toppino's. in the total
amount of $687.906.70
DATE ITEM Wll.L BE AVAILABLE November 15. 2002
AGENDA ITEM NUMBER
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PAGE 61
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: November 20. 2002
DMSION: PuJ>lic Safety
BULK ITEM YES.x NO
DEPARTMENT: Marathon Airoort
AGENDA ITEM WORDING: Approval of the Service Road Project Comract at the Florida Keys Marathon
Airport with Toppino's, in the total amount ofS687,90670, contingent upon approval by the County Attorney and
appropriate County staff, and approval of two Resolutions for project funding,
ITEM BACKGROUND: At their meeting on October 16,2002, the Board approved award of bid to Toppino's,
as the lowest qualified bidder, for the Service Road Project at the Florida Keys Marathon Airport, in the total amount
of $687,906,70.
The project provides for an eight-foot service road, and accompanying landscaping, that cx.tA::nds from the new
Marathon Airport T -hangars to the Monroe County Mosquito Control hangar. This project wiJJ be funded 50% by
the Florida Department of Transportation (FOOT), and 50% by Passenger Facility Charge (PFC) Revenue
PREVIOUS RELEVANT BOCC ACTION: Approval of Passenger Facility Charge (PFC) Application 1# 4,
7/8/98; Joint Parttcipation Agreement (IPA) with FOOT dated June 19, 1998, On October 16,2002, Board
approved award of bid to T oppino' s for the Service Road Project at the Florida Keys Marathon Airport, in the total
amount of$687,90670
CONTRACT/AGREEMENT CHANGES: This is a new contract.
STAFF RECOMMENDATION: ApprovaJ
TOTAL COST
$687.906.70
BUDGETED: Yes X No
COST TO FDOT, $343.95335
COST TO PFC $343.953,35
COST TO COUNTY: None
REVENUE PRODUCING~ YES _ No ..x
AMOUNT PER MONTHlY EAR: N/A
APPROVED BY: County Attorney PEND OMBlPurchasing PEND Risk Management YES
MARATHON AIRPORT DIRECTOR APPROVAL:
DIVISION DIRECTOR APPROVAL
DOCUMENTATION' Included X
To Follow
Not Required _
DISPOSITION
AGENDA ITEM II
KJ
,
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PAGE 132
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Contract with:
CONTRACT SUMMARY
Contract #
Toppino's.Ine, Effective Date: !lpon Approval
Expiration Date:
Contract purposelDescription: Service Road Proiect and Landscapinll at Florida Keys Marathon
Ail])ort
Contract Manager: Theresa Cook
(Name)
6060
(Ext,)
Marathon Airport/Stop 15
(Department/Stop #)
for BOCC meeting on November 20, 2002 Agenda Oeadline:
CONTRACT COSTS
Total Dollar Value of Contract: S 687,906,70 Current Year Portion: $687,906,70
Budgeted? Yes tE3 No 0 Account Codes: 403-63515-560630-GAMDI3
- - -
----
County Match: $~
- - -
----
- - -
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (ca, maintenance. utilities, 1anitorial. salaries. etc,)
CONTRACT REVIEW
OM, B/Purchasing
Changes ~
o.,e I? Needed ~ ~ . ewer
/1{lt/udiesO Nolld" ___==
YesONoO /
YesDNoO
YesD NoD
Date ~t
11;"/ z.r.> z...
Division Director
,
Risk Management
,
,tI
County Attorney
Conunents:
OMB Fonn Rev1sed 9111195 Mep #2
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Nov 1~ U~ lU:~~a
PAGE 03
SECTION D
CONTRACT TO
Servtell! Road
Florida Keys Marathon Airport
THIS AGREEMENT made and entered into the. '_ day of
by and between _ Contractor. and
the Monroe County Board of Commissioners. Key West. Florida, Owner.
WITNESSETH:
That the Contractor, tor the consideration h'~reinafter fully set out hereby agrees with the
Owner as follows:
1. That the Contractor, shall furnish all thl3 materials. and perform all of the work in the
manner and form as provided by the following enumerated Instruction to Bidders.
Form ot Proposal, General Provisions. Special Provisions, Technical Specifications.
Form of Contract, Form of Bond. Draynngs and Addenda, whICh are attached hereto
and mado a part hereof, ac if fully com;ained herein. for the construction of:
Service Road
Florida Keys Marathon Airport
Monroe County, Florida
..
\
2. That the Contractor shall commer<:e the work to be perlormed under this
agreement on a date to be specified ill a written order of the Owner and shaff fully
complete all work nereunder within ''''9 hundred and twenty (120) calendar days
from the Notice-to-Proceed (Construc~ion) as per Special Provision NO.2.
3. The Owner hereby agrees to pay to the Contractor for the faithful performance of
the agreement. subject to additions and deductions as provided in the specifications
or proposal in lawfUl money of the Unitt3d States, the fixed amount of:
_ Dollars
($ ) in accordance with the unit price set forth In tM flroposal,
4, On or before the 15th day of each calendar month, the second party shall make
portial payment to the on the Contr!lctor basis of a duly certified and approVed
estimate of work performed during thE! preceding calendar month by the Contractor.
less ten percent (' 0%) of the amount :f such estimate which is to be retained by the
Owner until all work has been perforrr.ud strictly in accordance with this agreement
5. Upon submission by the Contractor .;)f evidence satl$factory to the Owner that all
payrolls, material bills and other costs. Incurred by the Contractor In connection with
11..6
~~f~~fLDDL l~:D~ ~D~LD~ODD'
1'0"" 1:::J VC; 1 V; ;)~6
PAGE 04
"""j"" '-,- ,.
the construction of the work have beer\ paid In full. final payment on account of this
agreement shall be made within twg.nty (20) days after the complotion by the
Cont1'8ctorof all work covered by this ,3greement and the acceptance of such work
by the Owner.
6. It is mutually agreed between the parties hereto that time is of the essence in this
contract and in the ev~nt the construction of the work is not completed within the
time herein specified, it is agreed tha't from the compensation otherwise to be paid
to the Contractor. the Owner may retain the amounts described in the liquidated
damages sectIon per day tor each dclY the,reafter. Sundays and holidays included,
that the work remains uncompleted. """llch sum shall represent the actual damages
which the Owner will have sustainl~d per day by failure of the Contractor to
complete the work within the time stipulated and this sum is not a penalty being the
stipulated damages the Owner will halle sustained in the event of such default by
the Contractor.
7 It is further mutually agreed between the parties hereto that if at any time after the
execution of this agreement and thE~ surety bond hereto attached for its faithful
performance, the Owner shan deem the surety or sureties upon such bond to be
unsatisfactory, or if, for any reason, :iLlch bond ceaS4jS to be adequate to cover the
performance of the work. the Contractor shall. at its expense within five (5) days
after the receipt of notice from the Owner so to do. furnish an additional bond or
bonds in such form and amount and with such surety or sureties as shall be
satisfactory to the Owner. In such evo!nt. no further payment to the Contractor shall
be tJe~llled to be due under this agree-ment until such new or odditional 3ecurity for
the faithful performance of the work shall be furnished in manner and form
satIsfactory to the Owner. ,
IN WITNESS WHEREOF the parties hereto have executed this agreement on the day and
date first above written in \WO (2) counterparts, each of which snail, without proof or
accounting for the other counterpart, be deemed an original contract.
75 pp,r-Jo'5 ~NC.
,. (Contractor)
.=:) --,
By: '/\ /\-A-v..."'-.. (f ~
Title: ~~,d.CW\T
PreSident-
WITNESS: c!~.tJ r:Jv,.y -.J a--
(Monroe County Board of CommiSSIoners)
By:
Title:
WITNess:
11-7
Resolution No.
t03~P.
- 2002
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to
increase items to account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2003,
now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2003 be and the
same is hereby increased by the amount hereinafter set forth:
Fund #403- Marathon Airport
Cost Center # 63515- Const Service/ Access Road
Revenue:
403-63515-33441 OCT -GAMD13
403-63515-381404GT -GAMD13
State Grants- Trans- Arpt Dev
Transfer from Fund 404
$365,000.00
$365,000.00
Total Revenue
$730,000.00
Appropriations:
403-5420-63515-560630-GAMD13-530340 Other Contractual Services
$730,000.00
Total Appropriations:
$730,000.00
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the
above unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth
above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
regular meeting of said Board held on the 20th day of November AD 2002.
Mayor McCoy
Mayor Pro Tern Spehar
Commissioner Nelson
Commissioner Neugent
Commissioner Rice
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
unanticipated, fund 403 11/19/2002 Page 1
S3l- ~
Resolution No.
- 2002
A RESOLUTION CONCERNING THE TRANSFER OF FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County,
Florida, to make budgeted transfers in the Monroe County Budget for the Fiscal Year
2003, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that there shall be transfers of amounts previously
set up in the Monroe County Budget for the Fiscal Year 2003 as, hereinafter set forth to
and from the following accounts:
Fund #404- Key West International Airport
From: 404-5420-63003-560620 Capital Outlay- Buildings
Cost Center # 63003- Key West PFC
For the Amount: $365,000.00
To: 404-5810-86505-590403 Transfer to Fund 403
Cost Center # 86505- Budgeted Transfers 404
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon
receipt of the above, is hereby authorized and directed to make the necessary changes of
said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the 20th day of November AD 2002.
Mayor McCoy
Mayor Pro Tern Spehar
Commissioner Nelson
Commissioner Neugent
Commissioner Rice
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Budgeted Transfers, fund 404 11/19/2002 Page 1