Resolution 329-1980RESOLUTION NO. 329 - 1980
RESOLUTION CONCERNING PUBLIC DEFENDER
INTERNSHIP PROGRAM
WHEREAS, the Board of County Commissioners of Monroe
County, Florida, herein called the "Applicant," after thorough
consideration of the problem and available data, has hereby
determined that the project described below is in the best
interests of the general public.
PUBLIC DEFENDER INTERNSHIP PROGRAM
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA, IN OPEN MEETING ASSEMBLED IN
Plantation Key, this 2nd day of December, 1980, AS FOLLOWS:
1. That the project generally described above is in
the best interests of the Applicant and the general public. That
said program is an extension of the existing Public Defender
Internship Program.
2. That John H. Keane, Public Defender, be hereby
authorized to file in behalf of the Applicant an application in
the form prescribed by the Florida Bureau of Criminal Justice
Planning and Assistance for a grant to be made to the applicant
to assist in defraying the cost of the project generally
described above.
3. That if such grant be made, the Applicant shall
provide or make necessary arrangements to provide such funds
and/or in -kind contributions in addition to the grant as may be
required by the Act to defray the cost of the project generally
described above.
4. That the Applicant is aware that the minimum required
non-federal cost of the project be appropriated cash and that
such funds designated as local hard cash contributions in all
related project budget schedules that are to be provided by the
Applicant are hereby appropriated funds for Criminal Justice
use for the express purpose of matching the LEAA or JJDP Funds.
Page 1 of 2 Pages
5. That said John H. Keane, Public Defender, is
hereby authorized to furnish such information and take such other
action as may be necessary to enable the Applicant to qualify for
said grant.
6. That the Official designated in the preceding
paragraph is hereby designated as the authorized representative
of the Applicant for the purpose of furnishing to the Florida
Bureau of Criminal Justice Planning and Assistance such information,
data, and documents pertaining to the application for said grant
as may be required and otherwise to act as the authorized
representative of the Applicant in connection with this application.
7. That the original or certified copies of this
resolution be included as part of the application for said grant to
be submitted to the Florida Bureau of Criminal Justice Planning
and Assistance.
8. That if such grant be made, the Applicant or Official
designated in paragraph 4 above shall maintain such records
necessary and furnish such information, data, and documents as
required by the Florida Bureau of Criminal Justice Planning and
Assistance to support the implementation of the project generally
described above.
9. That this resolution shall take effect immediately
upon its adoption.
DONE AND ORDERED in open meeting.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
lam`
B
orge Dolezal, Cha' man
(Seal)
Commissioner ,yAieyt y offered the foregoing resolution
and moved its adoptio , which was seconded by Commissioner
So R en !; e.&,, Upon roll call, the vote was:
Ayes: u.n A %v w s
Nays: N•- e.
Absent and/or Not Voting: Now
Date: lt�s�do
Attest:
Clerk Page 2 of 2 Pages �� l
FEDERAL
,t
cAr,IT'S
i '1 YPE L] PREAF'I'LI1"AT 10 N i
01f`"I'L.I-
(JI't)`-ATION
. ,N ] APPLIr,,A"T(QN
rAr,,rk,+n uN0'LII-I;ATIUi;Ur-lilT�'`�T,(?c;t.)Lr,�ve
prn/>ridte ❑ REPO'i 1' OF 1=(_1:+f ', r}!_ !eC"r101`l Plank
he+x)
4. LEGAL APPLICANT/r1EC•1! ;E`-I T
OMB Approval No. 29-RO218
;I',EFt ,3 ? A • _ UMBER
IDENTI_ b. 'DATE Year month day
Yearmonth dap I,IL-R ASSIGNED 19
5. FEl_]ERAL EMPLOYER IDENTIFiICATION NO.
a. Applicant Name Monroe County
h. Organization Unit Board of County Commissioners 6
r:. sbeet/P.O. Box 500 Whitehead Street PRO). a.NUMBER 111 i6I . I5 1.01
d. C!tv Key West q. Cuunty Monroe Gr1nt1 b. TITLE
Q (' r,te Florida !. z..I.,code 33040 � re�,r[ri EAA Block Action
F h. ContactPet-soil (Nrne Ed Harvey (305) 294-2501 (.,'-I ''''J
{ f: telephone No.l
w! --- - --- --- - - ---- ---- - - -
a ! 7. TITLE AND DESCRIPTION! OF !t "L.' ,Ar�T' t'ROJECT B. TYPE OF APPLICANT/RECIPIENT
tj A --State H-Community Action Agency
w I B-Interstate 1-Higher Educational Institution
Public Defender Internshi Program: To
P g C-Sutlstate J-Indian Tribe
j secure.and place interns in legal I D!Strict K-Other (Specify):
z I D-C.-runty
a research and investigative positions E-C�v
U within the office of the Public Defender. I F-S:.hoot District
aI C;--Srec�al Purpose Enter appropriate letter
a This will reduce the workload of staff District
I J. TYF-E OF ASSISTANCE D-Insurance
and provide educational experience t0 A-Eesic• Grant E-Other
z i
� interns. LI--Su:,{,It:mental Grant Enter appro-
C Loan Aria t e letter(s) w 1LJ. AREA OF PROJECT IArIf+A.CT lic:rnvrs •;Icities, Coe+rtlies, 11. 4=`iTIMATED NUM-12. TYPE OF APPLICATION
to Pr:•trs, etc.) I BER OF PERSONS A -New C-Revision E-Augmentation
Monroe County
13ENEFITING B-Renev+al D-Continuation t�
5 6, 0 0 0 Enter appropriate letter
13. PROPOSED FUNDING 14. CCNGPFSSIONAL DIS ! 11!C_f S OF_ - 115. TYPE OF CHANGE (for 12c or 12e)
FEDERAL $ 19 , 000 fit. l+PFI_ICAN7 h. ""'EJECT { A -In;. -ease Dollars F-Other (Specify):
---- - I----- L 1 c - r'
l
fib. APPLICANT L'J I County -wide c_lrcre seDuraton-
` - -}�G. F'HJ.JL:CT t;l'AHT 17 ('I?OJECT' D-Decrease Duration
r 1.A i E 0O i Enter a ro-
• --- - ---- DA t C r •»onth dey� '�+J.(7AT10�; E-Cr+,:collation PP
1 p ate letter(s)
d. LOCAL ! 2 1111 � n months
f r.. OTIIER Cf1 1S. ES1 IPI,(\I I I-! DATE TO Year month da!, 19. EY.!STING FEDERAL IDENTIFICATION NUMBE
I?E G6'6M,iII"ED TO
j f. TOTAL - $ 21,111 FEDEI1,r,L AGENCYto 79/12/1 .
_.. r - - i _ .....' - -- --- - - ------ - - - ----- -- - -- - -- -
!20. FEDERAL AGENCY TO R I1:CF."iEi 51EQUEST (Name, City, Sta11.71Pcodel REMARKSADDED
21.
z ❑ Yes ❑ No
O
a. ?o rho b-,it of b. If re,w ;1�d by CMB Circular :-A-96 this application was submitted, No re- Respom
Q bclief tot) in , wrnoplicaC0+-1 I pursuant to i+`siructions the•ein, to ^poropriate clearinghouses and all sponse attache[
U ap': c2 r'nr. arc tmr• and c:orrnct, this responses :.re allached:
1 HP nt h"s be dt,'y ❑uthor.,rrl
a der.ur e 1t1 Bureau of Criminal Justice Assist�lce ❑
I APPLICANT by thr+ Bove^nii:g L•:•d•; of t+la apu!,-
Cl:'3 fIFIES ca•,L And tho cart „-n! co, vry (2► Bureau of Intergovernmental RelatUns ❑
w THAT PT' with thn attar1113d asr�.!�ercoa IF[!-^ ❑
El
U as:istancr. is nccro,o t. (3)
----------- - --
3 a. TYPED NANIF AND T!TI_E b. gIG4A URF c. DATE SIGNED
z i CLRF EIFYING John H . Keane 19 Year month day
O ,
U SENTATIVE Public Defender 80/11/26
N 124. AGENCY NAME25. APPLICA- Yearmonth day
TION
z RECEIVED
6. ORGANIZATIONAL UNIT I ,. t. P+!:1f•AINISTR.A i 14'E Or f'I F 28 FEDERAL APPLICATION
r _
U I IDENTIFICATION
29. ADDRESS 30. FEDERAL GRANT
u IDENTIFICATION
z
C7 r i1 ! Y'e.r month da 34. Year month day
Q 31. ACTION TAKEN 32. 1D idG y STARTING
-------------=--- ----------------- -
Q ❑a.AWARDED a. FEI CT?AL I .00 33 r.CFIONDATE ?-- - e -- DATE 19---_--
'_.------------------------------------ r. .- - ------ - ---.
Cr h. APPI tCA."1'fl .00 35. CONTACT FOR ADDITIONAL 1NFORMA 36. Yearmonth day
w i❑ b REJECTED .._ I -----
pc.RETURNEDFORI'c S-fATE .00 TION(name and telel;•!onenumber) ENDING
LL -- - - DATE 19 -- ---
I 1 AMENDMENT Id. LO(•41_ i 00 37. REMARKS ADDED
r- - - ---
Z ❑ d. UEFEFtRED e. OTtIEI' -- ---- 00 ❑ Yes ❑ no
O !❑ e. WITHDRAWN I To'gl_ I .00
U 1313. a. In tak'r•u abo e ac0n-. any, comments recei•md from cle.arir�- 1;.. FEDERAL AGENCY A-95 OFFICIAL
JA-95,ACTION
EDERAL AGENCY I heu;r.s v.art r �.s'.rlercd. If a;i icy response it cli;e under provitir.,• (.Marne and telephone no.)
of Part 1. 0'�413 r..:i;r-Ulm A-95, it has been or is berlg made.
STANDARD FORM 424 PAGE 1 (10-7!
Fr•`crribed by GSA, Federal Management Circular 74-
. � Olt
FEDL-RAL ASSISTANCE MULTIPURPOSE FACESNEEW
ADDIEND UM
FOR STATE AGENCIES ONLY
Pursuant io Section 216.212 Florida Statutes.
GENERAL INSTRUCTIONS
At least sixty (601 days prior to the ahticipaied application filing date, submit five (5) completed copies of the Federal Assistance
Multipurpose Facesheet, Standard Form.424, with Addendum, additional project narratives if necessary, and project location map
if applirable to the Slirr;atl of Intergovernmental Relations, 660 Apal, 1-lee Parkwoy, Tallahassee, Florida 32304. In addition, five
(5) completed copies should be 'submitted to the appropriate Regional and/or Metropolitan Clearinghouse if the project is local in
nature. Allow thirty (30) days for processing and an additional thirty (30) days if a full application is requester] to be reviewed. The
form must be completely filled out before the review can begin. if any section is not a,iplicable, designate with "N/A-- if any
further elaboration is required on any iv.:m, attach additional sheets, with reference to item number. If you have any additional
questions call BIGR at (904) 488-2371 Moth local. and Suncom).
1. Budget Entity Titlt-: 2. State Program Structure No. a+id Title: 12. Total Proposed Funding
e
ublic Defender's Public Defender Internship Multi -Year Projects
e f- f f�c(Dates)
3. Project Included in: (a)Legisla;iveEvdyr.tRequest Yes��01 —'o❑ From 12Z1L79 Tp 6 30/81
(h) Approved Budget Yes IKJ No ❑ (c) Governor't Budget Ycs ❑ No D Federal y�h 19 , O o 0
4. Project Includad in cede.ally Required "State Plan": 5. Legal A•ithoriiyt nppltcant
Yes )M . No (_] . Agency:.
6. A-95 Re%6ew; 7. Change in Plan Operation
Yes 0, No 0
9• Nov, Position Required
Ye: (D -r,:o ❑
F.S. Chapter 27
Part II
W. MrtchIng Requirements:
E. Cornmrt State Funding:
Yes 0 No 0
Yet ] No[ Numbcr Fedorall 90 % S-ale'10 Local/Other
Indirect Cost Proposal (Ovcrhen):
state
Local
2,111
Other
Totai
$21,111
Depa: tmen; and.'or Unit Clvarhn.ad S Amount IN,
Statesvtde Allocated Overhead Amount _ °a
Total Amount
to No ; Explain: _ No 'Personnel costs
i
Item 1—Enter , the title of the budget
entity es definudi,by Section 216.011 (1)
(uj, F. S., and an Included in the General
Appropriations Act for the current tlscnl
year.
Itam 2—Enter the number end title of
the eppropriele stain reporefnp .tevol progra.rn
component ins currently approved by the
Division of vwdpnt..
Item 3—Mark appropriate block:
3e—If yes, enter the fiscal year (FY) of
the Legislative BudgetRequest in which the
Project is Included.
3b--This it-ns is tpplicebls only to tho
states current titcal year.
3c--This Item Is aoplicoble only after
publicetinrl of the Governor's Budont for
tha particular fiscal ypnr tot which proieci
funds rro reglroswel.
Item •t—Mnrlt opproprinto block. It yes,
enter the Federal agency for vrtilch the
pinn Is prepared.
Item 5—F.nter the section of thei Florida
Stntutos or 1..nws of FIorld9 which
cut:,orlras tha state agency to carry oot the.
aztivitret prt),josrid in inis prolact.
Itoni 6—Mark appropriate block t6
indicate if OMB Circular A-95 roview is
required.
item 7—Mark appropriate block. -Does the
project after the plan of operation from
that Included In the tpprovod budget for
iho budget 0111ity7
Item A —Mark eppropritito block. Does the
project proposal cornrnit the state to
assume funding alter Federal. funding
expires?
Item 9—Fnter the number of n a w
positions (above that Included In tha
approprlrtions for. the ne•.v t�udc,3t entity)
rnquired to carry out the prolact.
item 10—indienta In percentrpa tarmt the
Faderal/State/Local metc:hing requirements
tricciflnd try F6dorol bill or repuiotion. If
non Fcde!•al match is not required in such
specific tnrme, explain the bosis for the
distribution of funding.
Itom 11—If the epplleation includes
ovorhead for which you era -to rt•ceivo
rolmbvrtcmrnt from tha Federal (;raptor
apency In aceordanca v.ith I'Mr; 74-4.
OAC C-10, or whor r-rctr rel provisions • enter
thu crimunte Included In the Indirect enat
r a t o proposal (iI for intro -agency;
deporimont anG/or unit overhand and (2)
13. Type of 'State Match
Cash ® In -Kind 0
Explain'
for central governmental services distnbutrd to T"'. '
project. Also, erler the total overhead acid the
percentage of each of the above anti the .:oral
overhead to the federal snarr of the prolect's di-C,
cost.
The amount allocated to the piolerl for crntral
staie governmental sarvrces must he basen ell
Flnnda's Approved Starew:de Cost Allocallon Plan
for the project period.
If none is claimed, check the "No" bin:k. 11 no.
an explanation must he given or the apphcailon
v11, be returned without action.
Item 12%Enter the dates Ihr total project will
cover if more than one-111 year. This item spplles
Only to multiyear projects. Informatro•l re:qu;r el
in Section I, Item 13 of Standard Form 4?4
provzdes mformrtion for projects with a durttiOn
of one year or less. Complete that hint-14
inforinrjtion here as required for Item 13. Font:
424.
On occasion, local match is denvrrl born slat
funds allocated to local uni(s If'th.s n the case, so
i,,,d,cate and specify the source of funding
Ham 13 -In the case of $tat+ cash match,
md-catr'Ihe apprwria!•nn from which sul•h nalrch
is In br provated. For in -kind match, cRptai" lire
lypcs of e►prndisures to lift utderwl.
301
r
!
STATE OF
PAGE 1
DEPARTMI-'Pl*r OF CONIMi.)NITY Al FA!HS
DIVISION OF PUBI-10 SAFG-T'-' PANWNC Project Na.
AND ASSIS'i ONCE
Date Receiv:!H
BUREAU OF UUMINAL JUSIACE ASS131'ANU
FY---
PART C, LOCAL
J.JDF'----PART E —.PART
Q STATE
For BCJA Use Only
jiDP/0--/\/\ rlUNIDS'
PART 1, GENERAI... A0111NISTRATIVE IWORMATION'
1. Project Titlp: Public Defender Internship Program
2. Funding Categcry: XjPnrt "C" El P a, t D': Opart "E" 0 JJDP El Other
3. Program Area and Title in vrhi& Anolicolion is Made:
19 17--3
MContinuation of Grant No. CF—] 9
4. Type of Appkc,ition: 0 1st Year of Funding 2Total Morths Prier Eliding
5. Anticipated Subgrant Per:6:1: --.---December 1, 1979 thr . ough ' June 30,
1981
6. Date Apolication Sut21-nittrm' to `1PC/1N,'.PlJ (local PT0lv,�t!1 0,-,,,) __September , 1980
...- -----------
7. LEAA Support Sought. 5 19,000 Matching Share: Local 2 r 111 Total Budget:
$21, 111
State
INumbnrs 8 -1 1; type nw-nq, title, address and telephone amber)
B. A licant:
dpGeorge Dolezal, Chairman
Monroe County Board of County
Commissioners
500 Whitehead Street
Key West, Florida 33040
Signature
(Name & TWO
10. Implementing A,.w;,cy:
Public Defender's Office
John H. Keane
424 Beming Street
t 1 )/lda 33040
Signatp
(Name
itlr,)
-
12. Project Surninary 120C %%,ords or less).
19, Chief Financial Officer:
John H. Keane,
Public Defender
A .
J0
qignae i
i �I
(Na e 'Title)
11. Project Dirbctor:
John H. Keane,
Public Defender
IN, e N i Titie
Wei
This oroject is designed to provide two interns a month for a
three-month period each (more or less) during which they will work
with the Public Defender's office doing either investigative or
legal work. This will provide students with,clinical experience
while reducingthe workload of the existing staff .41torneys.
Th,so.1,l,c,i.,.,,en, wa—prom-ilgatt!d alai) annual cost of S2.00 ' percopV for the purpose of.;n1orming pros'pective LEAAsubgranteesof
actions
tions and policies of the ;Iureau of Criminal Justice Assistarce, 530 Carlton Building, Tall6hassee, Florida 32301.
Form BCJA-Al
Revised 2/79
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS ATTACHMENT I . PAGE: 2
DIVISION OF PUBLIC SAFETY PLANNING AND ASSISTANCE
BUREAU OF CRIMINAL JUSTICE ASSISTANCE Project Plan & Supporting Data a
x .
SUBGRANT APPLICATION INSTRUCTIONS
PART II. PROJECT PLAN AND SUPPORTING DATA_*_ L
State clearly and in detail the aims of the project, precisely what will be done, how and when it Nill be
done, who will be involved, and what is expected to result. Use the following major topics:
P 1
A. STATEMENT OF THE PROBLEM
B. GENERAL PROJECT DEVELOPMENT
C. MEASURABLE OBJECTIVES/STANDARDS
D. EVALUATION
E. ACTIVITIES AND TIMETABLE '
F. RESOURCES
All of these topics are interrelated and should be written to reflect that fact. Clearly define
manageable but significant problem, document the need for the project and how the project will
address the problem. State measurable objectives which, if met, will have the projected effect on the
problem stated. Develop a plan for assessing the extent to which. -the project has met its stated
objectives. Organize procedures and allocate resources in a manner that is realistic and compatible with
the objectives of the project. See annual action plan and Florida's Criminal Justice . Program_
Development Guidelines.
Start below and use continuation pages as necessary.
A. STATEMENT OF THE PROBLEM
W
,-383
._
Statement of Problem
In the past dozen or more rears, thejustice system and its
I
components have grown in size and complexity. Litigation has increased
d ramatically and the ability of State court .systems to counsel has been
threatened. Further, the very structure of State court systems ---
many being fragmented, underfunded, and lacking uniform policies ---
has been perceived as a major impediment to improvement. Consequently,;
national commissions, scholars, the A mer. ican Bar A ssociation, State
court leaders, and national courts organizations have increasingly
called for structural improvements in the administration of justice by
the courts.
Since the U. S; Supreme Court Deci.s Lori in Gideon v.: Wainwright,
1963, delivery of legal services to indigent criminal defendants has been
an especially critical area iii the administration of justice. However, indigent
defense representation has been one of the least popular criminal justice.
expenditure items and defense. systems are chronically underfinanced..
The problem is made even more acute in the Sixteenth Judicial Circuit:!,..; -
because .of our geographic characteristics reqriring extensive travel by,
those- involved in the criminal justice system to the various branch courts
strung out along the Keys. The number of criminal cases handled by the
Sixteenth Judicial Circuit does not begin to reflect its small population due
to the large influx of transients experienced by this area. -There is a
paucity of research knowledge about the actual effects of court and defense
system consolidation, although there is a growing subjective consensus,
as evidenced by various national standards and commissions that these
38L)
r
efforts result in more evenhanded and cost effective justice.
Therefore; it is absolutley essential that there.be a maximization
in the efficient utilization of the available state funds. Even though jw�.
have increasing levels of state funding in indigent defense delivery, there
remains, according to recent studies, a low level of implementation ofirecent
I
Supreme Court Mandates on the right to counsel throughout the nation.
Through the use of legal interns and- criminology interns we hope to more
effectively utilize available personnel in the delivery of competent indigent
defense and maximize the effective utilization of our limited funding:
A dditionally, internships of this nature will provide an invaluable.
a
educational experience. Law students will be able to translate their
classroom experience into practical experience, thus giving them an
additional insight into the system. Criminology students will have the
same opportunity with the additional benefit of experiencing one area in
the criminal justice system about which they are studying. Thus they'. 4
can compare the academic and practical components as well as experience
one are of the criminal justice system about which they will eventually
be making career decisions.
Measurable Objectives
Among the results sought will be improved defense delivery systems
through more efficient utilization of available funding providing a more-
_ e
independent and organized defense representation with a wider. scope _of;;.
representation more U-1 compliance with Supreme Court decisions
affecting right to counsel. Amongst the results sought, with regard
'33s
to structural reorganization and administrative improvements, are
improved long-range planning and management in areas of financing,
personnel aiid caseload, resulting in more uniformity of justice and
more effective managerial control of workload. More specifically, ]
interns and criminology interns -will free staff attorneys from the
performance of .hon-attorney functions resulting in better utilization of
al
the attorneys unique professional resources. Lain student interns and -. ,; .z.;
criminology. interns will also provide a pool for future recruitment of.
trained and experienced staff members while at the same time giving
the interns practical public service experience in preparation for their�'r
entry into the legal system. The primary recipients of the program will
not only include the Office of the Public Defender, but also the judges,,',°
state attorneys and other members of the legal criminal justice system, of
the Sixteenth Judicial Circuit. Specifically; the legal interns will be
involved in legal i esearch, preparation of legal -momoranda. and inter-
viewing of indigent defendants.
Criminology interns will be involved in the investigatiory aspect
of indigent defense delivery.
1. En-iploying one or more legal interns and one or more
criminological intern for an average of a three-month period for each.
2. Reducing the.legal research and investigative caseload by 1016
through the use of interns thus increasing the quality of the work com-
pleted by the staff.
3. Providing 10 hours of training and orientation to each intern
employed.
J � I
Evaluat ion
Evaluation will be done in an ongoing- manner through self -
assessment with the supervising attorney or supervising investigator,
There will be continuous monitoring of both legal and criminology interns
by the chief supervisors of staff attorneys and staff investigators.
self -assessment evaluation will be designed to determine. to what ext
the intern program is accomplishing the aforementioned objectives,
primarily; through an evaluation of caseload data, before, during and
after the implementation of the intern program. In addition, staff
attorneys *111 make assessments of the impact of the interns ,in freeing..,,,,
them from performing non -attorney functions.
Other evaluation components will include the regular quarterly and
final progress reports which will be regularly submitted to the Bureau
of Criminal Justice Assistance. These reports will include a narrative:
report on how the project objectives are being met as well as qualitative
c omments on how well the concept of using interns is working.
Also, a questionaire will be given to the interns which will
capture their impression of the experience as to its usefulness, how
they -viewed their performance rating, and other items.
Procedure and Timetable
Nine interns will be employed over a twelve month period; one or
more interns --will be employed at a time for three-.montly periods. How
ever, some interns may be employed for periods less that three months or for
periods in excess of three months. The interns will be recruited from .
3V
state educational institutions and wl"'I.l be maid approximately $500 per
month. In some cases, contribution funds may be paid by contrasting
institutions with educational credits being accrued by the interns. This
will commence when notification of grant -award is received. I
Resources
The existing Public Defender staff and the staff of associated
judicial agencies will provide the personnel resources, while the
facilities of the Office of the Public Defender (law library, desks,
etc. ) will provide the physical resources.
I
B. GENERAL PROJECT DEVELOPMENT
INSTRUCTIONS. In the chart below, list the major inputs, activities, immediate results, and outcomes of the project. Also specify any external
influences which could potentially effect the project's results and outcomes. (See the Subgrant Instructions Manual for Definition
of these terms.)
INPUTS
ACTIVITIES
IMMEDIATE RESULTS
OUTCOMES
0
staff
Training
Increased knowledge of
Increased efficient
Legal Research
system for interns
representing clients
Physical Facilities
Investigation
Reduced workload for staff
Increased educational
Interns
attorneys
benefits to interns
EXTERNAL
INFLUENCES
e
1
/30/81
j A CTIVITY & TIMETA BLE
CH -A R T
Pro 'ect Com onent: _- ___________
Function/A ctivity J F
MA MJ J A S ON D J
FM
A
M J
Personnel
I. Recruit and select legal and criminology interns for
1-
s
participation in the internship program. - ;--- -_- r-; -:- ' - -- -
-
-
2. Hire. two interns, one criminology and one legal, to
t begin their participation at three-month intervals..
x ' N x
Professional ;
N/A
!
o,
Tra -v el
A
Equipment
/A
I
Evaluation 1. Develop necessary. procedures wnd forms for e,,aluation:
x
pron''ro_in.
,t� l:il.cLi7 �.c_�u -LOi1 ,..1'3.11-eS
------------ -
-
---�-!
-�
J. He'.a1upi on results irl C111a_r Eel. _"anG fina-I
1 i S x
I
x
�i - i '7_ l a`'� -. ` !� -,� _ car^-� - �i - _ .. i. .':.i�, Ll
i; t_ v CT; cr) __ i :7 j r_-1U'_'. _. cC .•,.. rice c c:
I
Justice �lannin- Uni �:itnin 10'day o!r receipt.
re responses np nnCe_ r�- responses io 2nv=pecial C' n,litiC:;l�
` -)
placed on grant by Bureau of-C:rlminal Justice
A ssistance in accordance with dates specified in
award package.
3. Submit monthly drawdown requests (Subgrantee
c Funds) lbeginning f e h
Requ st for ands, a. o_ each month,
x -`- x `x x x x X x
'
x
x
x
x
4. Submit monih1v progress reports to agency director
x � � 1 � s x x x
x
x
x
x
on last -working day of each month.
' t:
GRANT PERIOD 12/1/79 - 6 /30/81
- _Project Component: Function/A ctivit J F M A M J J A S O N D
Conferences , Conduct one -week orientation training for interns. X X 1 X X
Training
I !
Primary Project LEGAL INTERN:
Services 1. Stand-in at first appearances and arraignments ---�-'---L-2--- -,'--------�__
for misdemeanor and felony cases.
2. Attend motion hearings for misdemeanor and' -; -------=----- -'- - {--
I i i t
' felony cases.
I
3. Assist in trials. ------------------------------------
4_ _�) ppellate research as needed.. ----------------------------'---
. Interview. clients and -v-,,itnevses.-------------------------------------'
G. Legal research. ---------`-
--------------
-7. Ziotion drafting and legal memorandum. :--------------- ----------- -----------
INi-E�TIuA 1It E INTEP,N .
1. Conduct initial interviews with clients in -ail.
2. P2.: ticl.:Date __i thy' inT`e=ti2ra on c, c a s e c 10r ---------"--------------------------
3, ;lake prep arai ions for particular ca es, (element_ ------------------- --------.-----
- --- . of. c_i me,- reear_ch, etc. Z. - - _ — - - - -
- —
`,upzca: � F3 )orTin� 1. 51 711: i it i. quar�er :`' c1iI: "a! i:" financial
J- iscal report- .80
?varrai.i r `�. Submii second quar�'erl.r curnulati�re financial
report b:- 7 / 15/80•
�ui�i711i i}i`rU QUarT�r) C:;In -_`i c' 111agncia
rep„ 1 1; 10!')
Submit fourtll quart.c•rl,; c-Limulati--e financia', report.
b� 1/15/8.1 .
i. Submit first quarterly narrat:ivt pr'ogI-eSS report
by 4/15/80;
2. Submit second quarterly narrative progress
report by 7/15/80,
3. Submit third quarterly narrative progress
report by 1.0/15/80.
4. Submit fourth quarterly narrat.it-e progress
repori b�7 1/15/81
N
V
x
J F M A M J
ACTIVITY & TIMETABLE
PROJECT TITLE: PUBLIC DEFENDER INTERNSHIP GRANT PERIOD
CHART 12/1/'79- 6 /30/81
j F M A M J J A S 0 N D J F M A M J-
Project Component:Function/A ctivity
Subgrant 1. Last date to encumber and receive goods and
.Liquidation services 6 /30/81. x
2. Last date to liquidate obligations (pay interns)
a / -�nlo-f fX t
1. F inadate To have ciosed out reporti-ILI
,
9
Closeouii and liquidation activities 9,130 /81, x
m
w
W
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
ATTACHMENT I PAGE: 6
DIVISION OF PUBLIC SAFETY PLANNING AND ASSISTANCE
BUREAU OF CRIMINAL JUSTICE ASSISTANCE
Budget Component
Schedule A
Budget Summary*
SUBGRANT APPLICATION INSTRUCTIONS
1. Budget Summary for Subgrant Period (Totals to be brought forward from supporting schedules):
S
C
H
E
D
U
L
E COST CATEGORY
B Personnel
C Professional (Including Contractual and Consultant) Services
D Travel
E Equipment
F Construction
G Other Operating Expenses
H Indirect Costs
TOTAL COSTS
LEAA
NON-FEDERAL SHARE
or—
— — — ------
JJDP
HARD CASH
SHARE
STATE- LOCAL
2,111
19,00
.I.
TOTAL
BUDGET
21:,,111
1. Funding Ratio:
LEAA/JJDP $ 19,000 90
State General Revenue $ _2 , 111_ 10
State Buv-in Appropriation No.
$
Local Hard Cash $ %
- Appropriation No.
'Total Project Costs $ 21,111 100%
2. Estimates for Future LEAA/JJDP support to be requested:
Time Period: DembeC 1, 19 79. $ 21i111
June —30, 1981 _ $
3. Monies awarded for Pro ect Activities in prior ears of Funding:
Time Period _ 12/1/%rant Number: CF-79- LEAA Funds: 12 r 000 Matching: 1, 333
to 11 30/80 17-3701
*.This is the amount and time period.for the original
grant award. This application is for an extension
of that grant.
4. (Circle One) There-3-CIMARE NOT Other Fund Sources: e
Source: Time Period: Amount:
3N
BUREAU OF CRIMINAL JUSTICE ASSISTANCE
SCHEDULE B — PERSONNEL COSTS*
ATTACHMENTI PAGE:7
1
1
c-
111
(2)
(3)
(4)
(5)
(6)
(7)
(8)
NON-FEDERAL SHARE
Salary
Monthly
Percent
HARD CASH
per
Fringe
of Time
Months
Total
Month
Benefits
on
to be
Payroll
Federal
Title of Position
@ 100%
@ 100%
Project
Employed
Costs
Share
STATE LOCAL
Interns (14)
$500
N / A
100
3
21,111
19,000
2,111
o
*Specify types and cost basis.
Total Personnel Costs
21.,111
V
J
r
• � � � �VI IIYI LIY 1 1 1 /"�V L. V
STATE OF FLORIDA SCHEDULE C — PROFESSIONAL -
BUREAU OF CRIMINAL JUSTICE ASSISTANCE (INCLUDING CONTRACT AND CONSULTANT) SERVICES*
1
(�)
Contractor (If Known)
and
Nature of Service
(2)
Estimated Cost
and
Basis for Estimate
Total
Cost
Federal
Share
NON-FEDERAL SHARE
HARD CASH `
STATE LOCAL
N/A
Total Consultant and Contractual Services Costs
AN
`,
r
STATE OF FLORIDA
BUREAU OF CRIMINAL JUSTICE ASSISTANCE SCHEDULE D -TRAVEL COSTS* r'
Cl`
1
11)
--
(2)
— Estimated Cost
NON-FEDERAL SHARE
---HARD CASH
—
and
Total
Federal
Purpose of Trip And By Whom
Basis for Estimate
Cost
Share
STATE LOCAL
N / A
I
0
Total Travel Costs
LIN
011
ON
STATE OF FLORIDA
BUREAU OF CRIMINAL JUSTICE ASSISTANCE SCHEDULE E - EQUIPMENT COSTS*
1
11l
=--
NON-FEDERAL SHARE
- - - - - - - - - - -
r
r
---=
- -
HARD CASH
Number
Unit
Total
Federal
of Units
Description
Cost
Cost
Share
STATE LOCAL
N /A
0
Total Equipment Costs
LIN
STATE OF FLORIDA
BUREAU OF CRIMINAL JUSTICE ASSISTANCE SCHEDULE F - CONSTRUCTION, COSTS* U
Ct
1
17)
(1)
NON-FEDERAL SHARE
Estimated Cost
HARD CASH
and
Total
Federal
Category
Basis for Estimate
Costs
Share
STATE LOCAL
N/A
I
j
a
I
Total Construction Costs
1
STATE OF FLORIDA
BUREAU OF CRIMINAL JUSTICE ASSISTANCE
SCHEDULE G -'OTHER OPERATING EXPENSES*
ATTACHMENTI PAGE
12�
Z3
(�)
(2)
NON-FEDERAL SHARE
Estimated Cost
HARD CASH
and
Total
Federal
Item
Basis for Estimate
Costs
Share
STATE LOCAL
N /A
I
0
Total Other Operating Expenses
LIN
O
L
STATE OF FLORIDA
BUREAU OF CRIMINAL JUSTICE ASSISTANCE SCHEDULE H'- INDIRECT COSTS"
e.
1
(�)
- — - --
(2)
Estimated Cost
and
Total
Federal
_ NON-FEDERAL SHARE --��
HARD CASH
Item
Basis for Estimate
Costs
Share
STATE LOCAL
!
Not applicable for OPS
i
positions under Public
i
Defender's Office
i
I
I
Total Oter Operating Expenses
i
i
;
!
I,
LM
0
6M
C
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS ATTACHMENT I PAGE: 14
DIVISION OF PUBLIC SAFETY PLANNING AND ASSISTANCE"
BUREAU OF CRIMINAL JUSTICE ASSISTANCE Budget Exhibit I
Budget Narrative "
SUBG RANT APPLICATION
PART III. BUDGET EXHIBIT I - BUDGET NARRATIVE.*.
Start Below and Use Continuation Pages as Necessary.
1. Schedule B - Personnel Costs
Fourteen (14) interns will be employed over a nineteen (19)
month period, one (1) or more interns will be employed at a time
for three (3) month periods; however, some interns may be employed
for for periods of less than three (3) months, or for periods in
excess of three (3) months; at a cost of $500 per month for each
intern. ($500 x 14 x 3 = $21,000). The total expenditure willjnot
exceed the amount awarded under the grant, plus local matching.
2. Schedule H --Indirect Costs
Indirect Costs are hot applicable for OPS positions under
the Public Defender's Office.
e
�_iaa
rid
/410,
VA
M
21
r)
STATE OF FLOR!DA
DEPARTMENT C-F CON1(`v UNITY AFFAIRS
DIVISION OF PURL'C: SAFLTY PLANNING AND ASSISTANC2.
BUREAU OF Cf-WjIINAi_ JUSTICE ASSISTANCE
SUBGRANT;=APPLICATION INSTRUCTIONS
i 7
vo
ATTACHMENT I . t t': PAGE: ,172F-""';''j' i
;,.
0i a 'fit
Compliance/Administrative.
r�}v1h �11. r
Exhibit B
Standard Subgrant Conditions t nr ,
The applicant understands,6nd a&ees to -the following conditions aplzllicable to the administration
oft} ,
all Part B, Part C, Pant E, JJDP; and, if applicable, discretibnary, LEAA subgrants
1. Reports. The subgrantee shall submit; at such
benefits of, or be otherwise subjected to discri,mina-:' .,-;P-,
times and n such form as may be prescribed, such
tion under grants awarded pursuant to P.L..90-351 as e ;
reports as the BCJA may reasonably require, includ-
amended by P.L. 91-644 or any project, program,';;:; ..:
ing monthiy financial ,reports, quarterly and final
activity, or subgrant supported by' such giants
progress reports and final financial and narrative'
Subgrantees must comply with;the provision
reports..
requirements of Title VI of the „Civil Rights'.'�ct:of,
s
2. Copyrights and Rights in Data. Where activities
1964 and regulations issued by the Department of ,"," 4`1'''
supported by flits grant produce original computer
Justice thereunder.'as a condition of award of FLeral'
programs, writing, sound recordings, pictorial repro-
funds and continued grant support. Subgrantees ,.-:f-,,,
ductions, drivvings or other graphical representation
further must comply with the Justice Department's:':,,:..;j'.,.
;•
and works of any similar nature (the term computer
equal employrriehi opportunity regulation `.in,Feder.
program includes erecrrtable coiTi'puter programs and
ally assisted programs; to the end that discrimination,':';':' � 'L.`:
supporting data in any forin), the BCJA has the right
in employYrient practices of State planning agencies,`' : ..
to use, duplicate and disclose; in whole or in part, in
law enforcement agencies and'.other agencies, ;,or.-`,._,
any manner for any purpose wliatsoe•ver and have
offices administering, conducting; or participating in
other do so. If the material is copyrightable, the
any program or activity receiving Federal financial -t',' t+�•.:
subgrantee may copyright such, and the BCJA
assistance; on the grounds of'race, color, creed;'or'
reserves a royalty -free non-exclusive and irrevocable
national origin, be eliminated: This grant condition.
license to mpioduce, publish, and use such materials
shall not be interpreted to require the imposition
in whole or in part and to authorize o+her to do so..
State plans or planning agency subgrant programs of
any percentage ratio, quota system, or. other program:
3. Patent-,. It any discovery or invention arises or is
to achieve racial bGlance•or eliminate racial imbalance_,'';'^
developed in the course of or as a result of work
in a law enforcement agency.'The UnitedStates,:,-:±..`''
performed under this giant, the subgrantee shall refer
7"
reserves io itself the right to seek judicial, enforce-
the discovery or invention to LEAA through the'ment
to insure compliance with ,: the ,:foregoing",:
p
BCJA. The subgrantee hereby agrees that determina
'rt;r, M •:'
conditions prohibiting discrimination.
tions of rights to inventions made under this grant
...
r
shall be made by the LEAA, who shall have the sole
Subgrantee makes assurance that`. the implementing_,
'I
fi'�'11LL�:�i•�i
criminal justice agency has• and/or will formuIate'an?--,
and exclusive powers to deterr�iine whether or not
and where a patent application should be filed and to
equal employment opportunity ' ram :. itornif ac' -:,
program
dance with 28 CFR 42.301, et seq., Subpart.E,
determine the disposition of all rights in such
y
inventions, including title to and license rights under
that it is on file held by the subgrantee or' agency `r
r
any patent application e"r patent which ma issue
thereof, for review or audit by officials'of the BCJA;;;:>;,;,.;,;,
thereon, The deterrniiiaticn of the LEAA shall be
and/or the LEAA, as required by relevant laws -and
accepted as final. In addition, the subgrantee hereby
regulations, or that, in conformity, with the terms and',,;`;:;;
agrees and otherwise recognizes that the government
conditions of cited regulation no equal employment,
shall acquire at least an irrevocable non-exclusive
opportunity programs are. required to be filed by
royalty -free license to practice and have practiced
subgrantee jurisdiction. Ail
throughout the world for governmental purposes any
The subgrantee: further assures that when a federal
.invention made in the course of or under this grant.
state court or federal gtate administrative agency::"
The subgrantee shall include provisions appropriate to
makes a finding of discrimination on the grounds of:':`
effectuate the purposes of this condition in all
race, color, religion, national origin or sex, a copy of:?syi
contracts of employment, consultant's agreements or
the findings will be forwarded to -'the Bureau,;`
contracts.
Criminal Justice Assistance and.,to LEAA In. Washing..:"? s'
4. Discrimination Prnhibited. No person shall, on
ton, D.C. �k
the grounds of race, creed, color or national origin, be
The subgrantee further assures that when $250,000
excluded from paf•ticipation ,in, be refused the
or more LEAA funds are, accepted,, a .copy: -_of. the,;; ,•:,;
'See Application Instructioris Page 22.
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
DIVISION OF PU'L LIC SAFETY PLANNING AND ASSISTANCE
BUREAU OF CRMAHNAL JUSTICE ASSISTANCE
SUBGRANT .A!'T'LICAT'ION INSTRUCTIONS
subgrantee's current Equal Employment Opportunity
Program and any subsequent revisions or supplements
to such programs shall be urovided to the Bureau of
Criminal Juvice. Assistance anti LEAA.
No otherwise qualified handicapped individual in the
United Stares as defiherl in Section 7(5) of the
Rehabilitation. Act of 1973 (P.L. 93-1 12) shall solely
by reason of his handicap, be excluded from the
participation be denied the benefits of, or be
subjected to discrimination under any program or
activity receiving Federal financial assistance from
LEAA.
5. Termination*. of A10, This subgrant may be
terminated or fund payments discontinued by BCJA
where it finds .i subswntial failure to comply with the
provisions of P.L. 90-351, and P.L: 93-415 or
regulations ivornulg9ted thereunder, including these
grant conditions or application obligations.
6. Responsibihl.y of Suhgrantee. The subgrantee
must establish fiscal control and , fund accounting
procedures �.vhiuh assure proper disbursement of and
fund accounting p'ro;eduras which assine proper
disbursement of and accouri6rrg for, grant funds and
required non-federal expenditures. All monies spent
on this project v,ill be disbursed in accordance with
provisions n7 tf-.: project budget as said budget was
approved by the SCJA. The subgrantee acknowledges
that it has full responsibility for fiscal and program-
matic accountability for this subgiani.
7. Recording niIid Documentation of Receipts and
Expenditures. Accounting in ocedures must provide
for an accurate and timely recording of receipt of
funds by source, of expenditures made from such
funds, and of unexpended balances. Controls Must be
established +,vhich are adequaEe to insure that ex-
penditures charged to grant activities are for allow-
able purposes and that documentation is readily
available to verify that such charges are accurate.
8. Utilization and Payment of Funds. Funds
awarded are to he expanded only for purposes and
activities covered by fhe ' subgrantee's approved
project plan and budget. Payi»ents will be made on
the basis of periodic requests and estimations of fund
needs submitted by the subgrantee.
9. Applicahidiv of Mate and Local Practices.
Except where inconsistent v,,ith federal requirements,
state/local procedures and practices will apply to
funds disbursed by the subgrantee. Thus, the Operat-
AT TACHMENT I PAGE: 18':;
3SR
Compliance/Administrative
Exhibit B
€'
Standard Subgrant Conditions
- , '•`-.','`�'
=•f '''
ing Procedures of the General Accounting Div Sion
Comptroller's Office, State of `� Florida, mush' be �1;r1. ' '
complied with, unless otherwise -.allowed by: tate
Statutes. '
t .
10. Non-s'uppianting. Federal funds are made avail-
able for grants may not be so used as to supplant ., !, ;
state or local funds that would be available.ir'the.:{.
absence of such. federal funds for law enforcement
activities but rather will be so used as to increase such
state or local funds. j^
11. inspection and Audit. BCJA: LEAA ancf the
Comptroller General of the United States, or any Iof
their duly authorized representatives, shall�',Ihave
access for purpose of audit and examinations,to,any
books, documents, papers, and records of 'the
subgrantee, and to relevant books and records of
subgi•antees and contractors, as .provided in. Section
521 of P.L. 90-351.
12. Maintenance of Records. All required records
shall be maintained until an audit is completed and all
questions arising therefrom are resolved, or, three
years after completdon of a,. project,' -.whichever;: is.,
sooner.
13. Allowable Costs. The allowabilitV of costsin- -
curred under an�c subgrant shall be determined, in
accordance with the general principles of allowabilit.y and standards for selected cost items set forth in FMC
74-4, "Principles For Determining Costs Applicable: ,�.,."'?;
to Grants and Contracts with I. State and Local
Governments", as further defined and delineated in
conditions 14 and 15 below, and in the LEAA`=
Financial Guide for Administration of Planning and
Action Grants. These costs have been extracted .from
FMC 74-4, and the ,LEAA Financial Guide and
incorporated in the BCJA Administration Manual for.;-
F
SubgrantAwartls. t• _ r1
AlIowabiIity of the costs of equipment purchased
with federal funds will be reduced to the extent or '
resale or recovery value where use of such equipment
for carrying out the purposes of the grant project is
discontinued (during the life of the project) or use for
law enforcement purposes' is discontinued (after
completion of the project) unless all credits.relating
to such contingencies as set forth in Section C.3 or
FMC 74-4 ("Applicable Credits':') . are . applied, to
offset or reduce grant charges r,;';
14. Expenses Nci Allowable. Subgrant funds may
not be expended for (a) ' items not part of the
y a G
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS ATTACHMENT I PAGE:`19:,;.`;;.:.'
DIVISION OF PUBLIC SAFETY PLANNING AfdD ASSISTANCE }
t BUREAU OF CRIMINAL JUSTICE ASSISTANCE Compliance/Administrative
Exhibit B
Standard Subgrant Conditions
SUBGRANT APPLICATION INSTRUCTIONS
approved budget or separately approved by BCJA (b)
purchases of land or construction of buildings or
improvements thereon, or payment of real estate
mortgages or taxes, unless specifically provided for in
the subgrant agreement; (c) personal dues to organiza-
tions or federations; (d) entertainment including
luncheons, banquets, gratuities or decorations; (e)
purchase of automobiles or Other automotive vehicles
unless provided for in the subgrant agreement; or (f)
indirect (overhead) costs, without prior BCJA
approval. Expenditure of funds in excess of the
submitted total cost estirate for any,major budget
category }mill be permitted only with BCJA approval
where this involves an increase of more than 15
percent in the total category cost estimate. Such
increases wilt be deemed, in effect, to constitute an
amendment of the subgrant application and award
requiring BCJA concurrence.
15. Written Approval of Changes. Subgrantees must
obtain prior viritten approval frorn BCJA for major
project changes. These include (a) changes of sub-
stance in project activities, designs, or research plans
set forth in the approved application; (b) changes in
the project director or key professional personnel
identified in the approved application; and ,(c)
changes in the approved project budget as specified in
the preceding condition.
16. Project Income. All interest or other income
earned by the subgrantee with respect to grant funds
or as a result of conduct of the grant project (sale of
publications, registration fees, service charges on fees,
etc.) must be accounted for. All interest and other
income should be applied to project pui-poses or in
reduction of project costs.
17. Title to Property. Title to property acquired in
whole or in part with subgrant funds in accordance
with approved budgets shall vest in the subgrantee,
subject to divestment at the option of BCJA (to the
extent of BCJA contribution tovdard the purchase
thereof) exerciseable only upon notice within 120
days after the end of the subgrant period or
termination of the subgrant. Subgrantees shall exer-
cise due care in the use, maintenance, protection and
preservation of such property during the period of
project use.
1b. Publications. The subgrantee may publish, at its
own expense, the results of subgrant activitywithout
prior review by BCJA provided that any publication
(written, visual, or sound) contains an'acknowl-
edgment of LEAA and BCJA grant support. Publica
tion of documents or reports with subgrant .funds
beyond quantities required to meet standard report
requirements must be provided for in approved
project plans or budgets or otherwise approved by,,':---
BCJA and, foi- large quantity publication, .manu- -t:
scripts mirst be submitted in advance to BCJA. ;1 ;` •''
All published material and written reports submitted ri
under this subgrant or in conjunction with contracts
under the grant must be originally developed, material
unless otherwise specifically provided in the grant or
contract document. When material, not originally
developed, is included in the report, it must have the
source identified. This identification may be in the
body of the report or by footnote. This provision is':.;T;.';,
applicable when the material is in a verbatim or
extensive paraphrase format
19. Third Party Participation. No contract or'agree
ment may be. -entered into by the grantee for
execution of project activities or provision of services
to a subgrant project (other than purchase of supplies
or standard commercial or maintenance services)
which is not incorporated in the approved proposal or,
approved in advance by BCJA. Any such arrangement
shall provide that the subgrantee will retain ultimate
control and responsibility for the subgrant project
and that the contractor or subgrantee shall be bound
by these subgrant conditions and any other require- ;
ments applicable to the subgrantee in the conduct of
the project. BCJA shall be provided with a copy of all
such contracts and agreements entered .'into by
subgrantecs.
20. Obligation of Grant Funds. Subgrant funds may
not, without advance written approval by BCJA be
obligated 'prior to the effective date or subsequent to
the termination date of the subgrant period. Obliga-
tions outstanding as of The termination date shall be
liquidated within 90 days. Such obligations must be;`:::'
related to goods or services provided and ' utilized +' ;
within the subgrant period.
ilr �
3:
, ii3
'
�..m'nawmam_ �aea.va..aoo�mwnv
STATE OF FLORIDA
i4 111.
ATTACHMENT! PAGE20;,
DEPARTMENT OF COMMUNITY AFFAIRS
DIVISION OF PUBLIC SAFETY PLANNING AND ASSISTANCE
OF JUSTICE ASSISTANCE
BUREAU CRIMINAL
Compliance/Administrative
Exhibit B
SUBGRANT APPCATION INSTRUCTIONS
LI
Standard Subgrant Conditions
y 'tlt
21. Fiscal Regulations. The fiscal administration of b. To provide a complete copy(ies)
subgrants shall be subject to such further rules; documentation to the BCJA upon request
regulations, and policies, concerning accounting and Documentation will include, :but not
records, payment of funds, cost allowability, sub- limited to System.. Description, Operatin�
Y P
mission of financial reports, etc., as specified in the Instruction's, user Instructions, Program,;''
BCJA Admi0istration Manua! for Subgrant Awards Maintenance Instructions, input forms, filerh
f; r
and other appropriate LEAA guideline manuals. descriptions, report formats, program- listf
>L
ings and flow charts for the system an s
22. subgrants for Construction. The subgrantee programs.
hereby agrees that it Will incorporate or cause to be c. That whenever possible all
incorporated into any contract for construction programs Will be written in ANS COBOL
P Y g
work, or modification thereof, as defined in the order that they may be transferred readil�
regulations of the Secretary of Labor at 41 .CFR to another authorized ' user.' Where!' the?;'_`;`;,'
Chapter 60. The subgrantee shall obtain prior BCJA nature of the task requires a scientific,:,-; --
approval for all contracts involving construction programming language, ANS• FORTRAN '•
projects. should be used.,
d. To aVail himself, to 'the 'maximum`:!':;
23. Building Access for Physically Handicapped. Any extent practicable, of computer software`z..,' '
building construction funded from LEAA/JJDP alto- already produced and available without`';'',' ';'''''
cations and for which there is an intended use that charge. To insure that reasonable effort
will require that such building or facility be accessible extended in this area, LEAA publications r ,,
to the public or may result in. the employment or and the BCJA Information Systems Spe `zf
{
residence therein of physically handicapped persons cialists •should be.consulted ,,.
must be so constructed as to assure ihat physically
handicapped persons will have ready access to, and 25.. Criminal Penalties. Whoever embezzles, willfully
use of, such buildings. misapplies, steals orobtains by' .fraud any funds,,.'.,'..`.'.
assets, or property which are the subject of a grant or
24. Information Systems. In respect to programs contract or other form of assistance pursuant to this -
related
related to Criminal Justice Information Systems, the title; whether received directly or indirectly' from
subgrantee agrees to insure that adequate provisions LEAA, 'shall be"' fined not more ' than $10,000 or
are made for system security, the protection of imprisoned for not more than five years, or both.
individual privacy and the insurance of the integrity
P Y 9 Y Whoever Knowingly and willfully falsifies, conceals or'-";
and accuracy of data collection. Subgrantee agrees to covers up dy trick_scheme; or device any material ;` '' _•` '
adhere to policies and procedures contained in a fact in any application for assistance
Master Plan for Criminal Justice Information Systems pursuant to this title or in any record required to be
in the State of Florida. maintairied pursuant to this title shall be subject to
The subgrantee further agrees: prosecution 'under the provisions of Section 1001 of.
a. That all computer software produced Titlb 18, United States Code. Any law enforcement:
under this grant will be.made available to program or project underwritten, in whole or in part,
the LEAA through the BCJA for transfer by any grant or contract or other form of assistance!*;-
to authorized users in the criminal justice pursuant to this title, whether received directly ors';::`=`,'
community without Cost other than that indirectly from. LEAA shall be ' subject to "the :;` ''• :
directly associated with the transfer, provisions of Section 371,of Title.18, United ,States .:,"'•.
Systems will .be documented in sufficient Code. J "
detail to enable a comlietent data process-
ing staff to adapt the system; or portions 26, Release of Information. Pursuant to Section 521
thereof, to usage on a computer of similar of the Act, as amended, all records, papers and other'
size and configuration, of any manu- documents kept by recipients 'of. LEAA :funds,
facturer. including contractors for subgrantees relating,to the-'._,'.'` •:'
r'
r
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
DIVISION OF PUBLIC SAFETY PLANNING AND ASSISTANCE
BUREAU OF CRIMINAL JUSTICE.ASS(STANCE
SUBGRANT APPLICATION INSTRUCTIONS
receipt and disposition of such funds, are required to
be made available to the LEAA and/or the BCJA.
These records and other documents submitted put-
suant to other provisions of the Act, are required to
be made available by LEAA under the terms and
conditions of the Federal Freedom of Information
Act (5 U.S.C. 562). No research .or statistical
information that. is identifiable to a private person
will be collected, uiiless a Privacy Certificate has been
submitted to and approved by the state in accordance
with Section 22.3 of the U.S. Department of Justice
Regulation's on Confidentiality of Research and
Statistical Information,
27.. Use of Airplanes and Helicopters. Airplanes and
helicopters purchased in whole or in part with grant
funds must be used for the purposes stated in the
application and may not be Used for non -law
enforcement purposes by State and local officials.
28. Educational Support. No person in the United
States shall, on the basis of sex, be, excluded from
participation in, be denied the benefits of, or be
subjected to discrimination under any education
program or activity receiving LEAA financial assis-
tance with , the exception of the qualifications set
forth in Title IX, Section 901(a) of Public Law
92-318 (86 Stat. 373).
29. Commencement of Project. If a project has not
commenced within 6d days after the acceptance of
the grant award, the subgrantees will to part by letter
the steps taken to initiate the project, the reasons for
delay, and the expected starting date. If, after 90
days from the acceptance of the award, the project is
not operational, a further statement of implementa-
tion delay viill be submitted by the subgrantee to the
State Planning Agency. Upon the receipt of the
90-day letter, the SPA may cancel the project, and
redistribute the funds to other project areas. The
SPA, where warranted by extenuating circumstances,
may request approval - from the LEAA Regional
Office to extend the irTipiernei ntation date of the
project past the 90-day period.
30. Requests for Proposal of invitations for bid
issued by the subgrantee to implement the subgrant
project are to provide notice to prospective bidders
that, the L.EAA organi2ational conflict of interest
ATTACHMENT I PAGE:,21!?� j {
Compliance/Administrative
Exhibit B
.''
Standard Subgrant Conditions 1`
provision is- applicable in that contractors that .`
develop or draft 'specifications, requirements,`;state- %,''�;:' -
ments of work and/or RFP's''. for a proposed;,. '
procurement shall be excluded ' from bidding or
submitting a p'roposai to compete for the award of
such procurement. Reference:`'I, LEAA Guideline:', �y'y'
Manual M7100-1A, Chapter 3,,Paragraph
31. Ciear Air Act Violations. In accord •with the •.,,
provisions of the Clear Air Act, 42 .U.S.C. 1857 et..s'
seq., as amended by P.L. 91-604;.' and Executives < ?.w ;
Order 11602, subgrants Will not be made to parties
convicted of any offense under the Clear Air. Act.;;•;
32. Relocation Provisions. If any project results in
displacement of any person,: the ,subgrantee,'shall'':r°
provide thai:
a. Fair and reasonable relocation
ments and assistance shall be provided to
or for displaced persons as are required In:?';:r';; '
such regulations, as', are Issued by the E 5�t 3
Attorney General.
b. Relocation or assistance programs shall`Ti as :
be provided for such persons in accordance .,,
with §Lich regulations issued by the Attor ,
hey General:
fbs
c. Withiri a reasonable period of time,.;`-�
prior to displacement, decent, safe and 4«,
satisfactory replacement must be available,l
to the displaced person in accordance with
such regulations as issued by the Attorney;,;,',,;I; i..
General. The authority of this provision Is
found in the' "Uniform Relocation Assls `I I ' t,
tance and Real Property acquisition Policy;
Act of 100", P.L. 91-646; 84 Stat. 1894. ; L
,. . 5;E1M;i.•
33. Environmental Impact. Subgrantee hereby de-,:
clares that no significant environmental impact, as
defined by the Nationab Environmental Policy Act r
(NEPA) of 1960 and Law Enforcement Assistance~'„
Administration (LEAA) Guidelines, may result
implementation of this program. Subgrantee-under- •
stands that any application involving: (i) the .con-;r_;; :` `:
struction, renovation or modification of facilities; (ii)
the implementation of programs involving the use of
;s
herbicides and pesticides; .and/or „(iii) other., actions
J
Y
Uhl
id
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
DIVISION OF PUBLIC SAFETY PLANNING AND ASSISTANCE'.
BUREAU OF CRIMINAL JUSTICE ASSISTANCE
SUBGRANT'APPLICATION INSTRUCTIONS
wh
ich'may possibly have a significant effect on the
quality of the environment, must include either an
environmental analysis as required by LEAA, or a
substantiated negative declaration, that the proposed
action will not have a significant impact on the
environment.
34. Historic Sites. If any subgrant program involving
construction renovation, purchasing or Teasing of
facilities has an advei"se effect bn properties listed in
the National Register of Historic Places, the sub -
grantee must notify the BCJA.
35. Competitive [aid Procurement. Subgrahtee de-
clares that equipment will be purchased through a
comparative. bid process if the equipment is not
purchased frog state contract lists. The subgrantee
acknowledges that the receipt of one bid response in
a competative bid procurement will be considered a
sole source procurement in accordance with LEAA
Guidelines. Approval of the BCJA is required prior to
the procurement (reference section 208.00 — Pro-
curement Manua! for Subgrant Awards).
ATTACHMENT I ';: PAGE:,22,.
3 '
Com iiaiice/Administrative
p t
Exhibit B
Standard Subgrant Conditions `,,•�,� ;,,
E
^
A 'The subgrantee acknowledges 'that the respon-- i r':;-
sibihfy • for complying with ` and implementing ,
"Part 11 — Project Plan and Supporting Data" of -the.;:.;;
approved subgrant award document rests with`the'
recipient subgrantee or applicant as appropriate and.'-!,'-
acknowledges that failure to do so may constitute a ""
grounds for the recission or suspension `.off this
sub rant and/or may I g y prevent future subgrantea ards.,;<_
It is understood and agreed by the undersigned that
the grant receivied as a result of this application; is
subject to the a v 'conditions
1 r r __ -r•. _
S gnature of Authorized OfficiaL�. a „.
Don Schloesser, Chairman
Board of County Name and - Title
: ,.
Commissioners (Monroe County)
40 i reDate,',"
t
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F' �Y
a Arm
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It is understood and agreed by the -undersigned that the grant, received as ':7
a result Of this applLication is subject to the above conditions.
Signature'of Authorized Orffcial
Don Schloesser, Chairman, Monroe CoUnEy board of Commissioders,
Name and Title
Date
Lill
W
5W
STATE OF FLofiIDA
DEPARTMENT 01: COMMUNITY AFFAIRS
DIVISION OF PUBLIC SAFETY PLANNING AND ASSISTANCE
BUREAU OF CRIMINAL JUSTICE ASSISTANCE
SUBGRANT APPLICATION INSTRUCTIONS
ATTACHMENT I PAGE: 23
Compliance/Administrative
Exhibit C - 1
Certification of Non -Supplanting
PART IV. EXHIBIT C
CERTIFICATION OF NOWSUPPI_ANTING*
(Part C, D or E Funds Only)
ANNUAL LAW ENFORCEMENT EXPENDITURES
and
COMPUTATION OF AVERAGE ANNUAL INCREMENT
I
TOTAL LAW tNFORCEMENT
YEAR
FISCAL
E•, XPENDITURES "
INCREMENT
YEAR
(Excluding expenditures from Federal Sources)
75-76
1, 714, 211. 00
4
76-77
1, 889, 318. 00
175,107
a
77-78
2, 199, 318. 00
2, 673, 801, 00
310,000
474,483
2
78-79
f
79-80
3, 129, 779. 00
455, 978.
TOTAL INCREMENT
1,415,568
Computation:
Total Increment
--
IV V. Vi .iIV�Gf IICIIIJ
= Average Annual Increment
1,415,568
EVIIjF. NCE OF NON -SUPPLANTING
Preceding Year's Expendi[tires' 0979-8)0
Average Annual Increment
1. TOTAL
2. ESTIMATED FISCAL YEAR EXPENDITURES (19 80—P1
If Item t exceeds Item 2, supplanting will result. However, if reduced or
unchanged expenditures for law enforcement would have been necessitated, even
if Federal financial support had not been made available, an explanation should
be given, demonstrating that fact.
I hereby certify that, based upon records supporting the estimated law
enforcement expenditures summarized above for the fiscal year ending
, expenditures for law enforcement purposes,
excluding expenditures from Federal sources, are at least as great as for'the
preceding year plus the average annual increment of such expenditures as
calculated below.
353.892
3, 129, 779. 00
353, 892. 00
3 ,483 ,671 .00
3,600,000.00
further certify that no LEAA funds will be utilized in lieu of governmentally n
approoriatiq fonds.
Monroe County
Apphcant/Subgrantee (SIGNATURE)
September 2 3 , _ 19 8 0 Chairman, Monroe County Board of
GATE (NAME AND -TITLE) County.
'See Application Instructions Pages COMMLSSLOnerS
L-1 i a
-7
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS ATTACHMENT I PAGE: 25
DIVISION OF PUBLIC SAFETY PLANNING AND ASSISTANCE:
BUREAU OF CRIMINAL JUSTICE ASSISTANCE Compliance/Administrative
Exhibit b
SUBG RANT APPLICATION INSTRUCTIONS Rental Cost Certification
PART IV - EXHIIJIT G RENTAL COST CERTIFICATION' — Not applicable
PROJECT TITLE
SUBGRANTEE
In compliance with LEAA, regulations, all subgrantees are required to complete the following rental
cost certification if office rental costs are included under the federal or non-federal share of the'grant
budget:
The following situation is applicable as indicatedby an "X" on the appropriate line:
The Undersigned, acting as duly, authorized representative for the subgrantee, hereby
certifies that: office space, including file, conference, mail, supply, reproduction and
storage rooms, does not exceed 150 square feet per employee (including. intermittent
and/or part-time employees); rental costs are consistent with prevailing rates in the
area; rental charges are not in excess of $7.00 per square foot annually, or space cost
including maintenance and operating cost for facilities is not greater than $10.00 per
square font annually.
A certification to the above statement cannot be made, and an explanation is attached
providing justification for a greater space requirement and/or higher space costs. A -
request of the BCJA to grant prior approval of same is hereby made.
S gnature
---Don Schloesser, Chairman
NAME and TITLE
Monroe County Board of
Commissioners
9-23-80
DATE
STATE OF'FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS ATTACHMENT I PAGE: 26
DIVISION OF PUBLIC SAFETY PLANNING AND ASSISTANCE
BUREAU OF CRIMINAL JUSTICE ASSISTANCE
Compliance/Administrative
Exhibit E
SUBGRANT APPLICATION INSTRUCTIONS Equal Employment Opportunity Certification"
BUREAU OF CRIMINAL JUSTICE PLANNING AND ASSISTANCE .
EEO Certificate of Compliance Form
All recipients of federal Funds under Title 1 of the Omnibus Crime Control and Safe Streets Act of
1968, Public Law 90-351,. 82 Stat. 197, as amended, are required to certify compliance with Title 28,
Chapter 1, Subpart E of Part 42 of the Code of Federal Regulations as it applies to the implementing
criminal justice agency.
STATUS OF COMPLIANCE
Form I
(Authorizing Official)
certify that the ___- — ____— (Criminal Justice Agency)
has formulated an equal employment opportunity program in accordance with 28 CFR 42.301, et. seq., Subpart E, and
that it is on file in the office of
- — -- -- ---------- - — (Name)
(Address)
(Title),
for review or audit by officials of the cognizant state planning agency or the Law Enforcement Assistance
Administration as required by relevant laws and regulations. 28 CFR 42.306.
- -- --- --- - ---- -- -- (Signature)
— - -- - -- -- -- — --- -- - (Title)
---- ---- -- - - -- ------ - - =-- --- — (Date)
Form 11
John H. Keane/Don Schloesser
(Authorizing Official)
------------- ----
Certify that the --Public Defender = 16 th Judicial _Circuit (Criminal Justice Agency)
in conf rmity with the toms and conditions of 28 CFR 42.301 is not?Aquired to file an equal employment program.
(Signature)
Chairman Monroe County Board
n,r. r - /G, _ r (Title)
of Commissioners
9-23-80
. Y�-�;�d�---------------- -- ---- -----=------ (Date)
OTHER: Do you have an EEO Plan? X yes no
If yes, when was it last updated?7/180 Date