1st Addendum 08/15/2007
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
August 27. 2007
TO:
Dave Koppel. County Engineer
Engineering Division
Pamela G. Hanc/uJv
Deputy Clerk 0
FROM:
At the August 15, 2007, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
Addendum to Agreement to retroactively extend the Agreement between Monroe County
and URS for wastewater system evaluation in order that final invoices for the Agreement can be
rightfully paid.
Addendum to Agreement to retroactively extend the Agreement between Monroe County
and URS for an independent engineering evaluation and final planning for the South Stock Island
sewer system in order that final invoices associated with the Agreement can be rightfully paid.
Enclosed is a copy of each of the above-mentioned for your handling. Should you have
any questions please do not hesitate to contact this office.
cc: Courtty Attorney
Finance
File/
ADDENDUM TO AGREEMENT
THIS ADDENDUM to Agreement entered this /~ay of ~ ,2007,
by and between the Board of County Commissioners of Monroe County, Florida (hereinafter
"County"), and URS Corporation Southern (hereinafter "URS").
WHEREAS, County, through the County Administrator and URS entered into an
agreement dated February 18, 2004; and
WHEREAS, said agreement provided for an independent engineering evaluation and
final planning for the South Stock Island sewer system, along with the submittal of a formal
engineering report documenting the findings from the engineering evaluation and planning
effort; and
WHEREAS, URS met with the County Administrator and the County Engineer
subsequent to the completion of all work associated with the agreement to discuss additional
work effort that was performed in order to properly and fully address all of the issues related to
the South Stock Island Sewer System that were not initially anticipated when the original scope
for the project was prepared, submitted, and approved by the County; and
WHEREAS, the County Engineer prepared and forwarded a letter dated March 11, 2005
(attached) acknowledging URS' additional work effort and offered additional compensation to
reimburse URS for that work effort; now, therefore
IN C:ONSIDERATION of the promises and covenants below, the parties agree as
follows:
1. The Agreement between the County and URS dated February 18, 2004, shall be
retroactively amended by extending the completion date to July 31, 2005, in order that final
invoices associated with the Agreement can be rightfully paid.
2. As for the additional consideration for work that was performed by URS, County
agrees to pay to URS an amount not to exceed $13,743.00, resulting in a total sum of the
amended Agreement to be $109,274.00.
3. All other provisions of the February 18, 2004, agreement not inconsistent
herewith shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year
first above written.
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
ByaJl~
l5eputy Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
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Engineering Division
1100 Simonton Street, #2-216
Key West, FL 33040
(--~ ----- BOARD OF COUNTY COMISSIONERS
.....~==- Mayor Dixie M. Spehar, District I
Mayor Pro Tern Charles "Sonny" McCoy, District 3
George Neugent, District 2
David P. Rice, District 4
Murray E. Nelson. District 5
O'~~ErY ~o~~~E
(305)294.4641
March II, 2005
J. David Burgstiner, P.E.
Senior Engineer
URS Corporation
7650 West Courtney Campbell Causeway
Tampa, Florida 33607-1462
Re: South Stock Island Sewer System Evaluation
Backup Documentation to ClarifY Request
for Additional Compensation
URS Project Number 12004423
Dear David:
Mr. Willi has asked me to respond to your request for additional compensation for the above-
referenced project. Enclosed please find my comments and recommendations. Although we have a
differenc:e of opinion on these issues, we are willing to offer some compensation as a negotiated
settlement. If you are agreeable, please revise your invoice accordingly.
It is our hope that URS continues to work for Monroe County demonstrating the same level of
professionalism as in the past.
Sincer.ellt ;/
1,/ .
>/
David S. Koppel, P.E.
County Engineer
DSK/jbw
Enclosure
c: Thomas J. Willi, County Administrator
J;-"
Task 1
RESPONSE TO URS REQUEST FOR ADDITIONAL MONEY
Evaluate Existing Area
A. Extended Project Execution Schedule Additional $3,768
. URS Reason: Three month delay receiving information from County,
Additional effort needed to review and update work due to
delay.
. DSK Response: The contract does not address delays caused by the
County. To my knowledge, URS did not notify the County
that the delay was causing a financial loss to URS. If that
was known, the County would have expedited matters.
Further, there was a spirit of cooperation throughout the
project between URS and the County so that we extended
the project completion time regardless of who caused the
delay.
. DSK Recommendation: To deny additional funding,
B, Database Analysis Procedure
Additional $13,711
. URS Reason: Only 26% of records automatically matched.
More labor intensive manual match required.
URS anticipated FKAA records would coordinate with
County's GIS system.
. DSK Response: The contract does not indicate how records would be
compared. There is no mention of the County having or
providing GIS information. If URS assumed that this
information existed then the County may want to
compromise on this issue due to the extraordinary amount
of unexpected work.
. DSK Recommendation: To split the cost 50-50. $6,855.50
C. Development of Distribution Maps
Additional $6,241
. URS Reason: Extensive number of inaccurate/contradictory parcel
boundaries in the County's GIS.
. DSK Response: Again, the contract does not mention the use of GIS. Also,
the number of discrepancies are not quantified and,
therefore, there ;s no way of knowing if the discrepancies
are extensive.
. DSK Recommendation: To deny additional funding,
Task 2
Optimize Existing System
D. Additional Sewer System Configuration
Additional $12,375
. URS Reason: URS anticipated that two wastewater collection system
configurations would be developed. An additional
configuration was developed.
. DSK Response: The description of work identified in the contract under
Task 2 primarily involves the on-site systems of the 19
large properties. Nonetheless, this task does not say that
only two configurations would be developed. In Task 3, "...
the Consultant will evaluate other alternatives for providing
service to the remaining portion of the island." Several
systems are mentioned as examples. Mention is made of
the possibility of connecting the 19 large properties to the
new system.
. DSK Recommendation: Negotiate a compromise 50-50 split. $6,187.50
Tasks 4, 5 Summary Report, Third Party Review
E. Additional Draft Report Preparation
Additional $11,136
. URS Reason: Additional eftort and expense to provide a second draft.
. DSK Response: Significant revisions made to the first draft, requiring a
second draft. Additional changes were made to the second
draft, although to a much lesser extent.
. DSK Recommendation: Deny additional funding for work eftort. Allow
reimbursement of expenses after submitted backup.
SUMMARY OF ADDITIONAL COSTS
Requested Recommended
Task Description Amount Amount
1 -A Extended Proiect Schedule $3,768.00 $0.00
1 -8 Database Analvsis $13.711.00 $6.855.50
1 -C Develooment of Maps $6.241.00 $0.00
2-D Optimize ExistinQ System $12.375.00 $6,187.50
(wilh
4.!; - E supporting
Summary Report. Third Party Review $11,136.00 $700.00 badtup)
TOTAL $47,231.00 $13,743.00
2