Item C40
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 20, 2001
Bulk Item: Yes [gJ No 0
Division: Administrative Services
Department: Grants Administration
AGENDA ITEM WORDING: Approval of payment of invoice from PACE Center for Girls.
Inc. dated January 12. 2001. in the amount of $6.326.19. coverino the period from July
1 throuah September 30. 2000. usino funds added to the FY2001 PACE contract
amount.
ITEM BACKGROUND: This invoice for $6.326.19 representino FY 2000 expenses was
received too late for Finance Dept. to post in FY 2000. A CCjpy of this invoice is
attached.
PREVIOUS RELEVANT BOCC ACTION: Approval of initial contract in November 2000.
approval of first amendment January 2001. An amendment addino this amount to the
current year's contract was approved by the BOCC at its April 2001 meetino (COpy of
aoenda item attached).
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATION: Approval
TOTAL COST: $6.326.19
COST TO COUNTY: $6.326.19
REVENUE PRODUCING: Yes 0 No [gJ AMOUNT PER MONTH
YEAR
APPROVED BY: COUNTY ATTY glOMB/PURCHA~-..&RISK MANAGEMENT E1l0,g ·
DIVISION DIRECTORAPPROVALY~ fl.
James L. Roberts --
BUDGETED: Yes [gJ No 0
DOCUMENTATION: INCLUDED: 0 TO FOLLOW: 0 NOT REQUIRED: 0
DISPOSITION:
AGENDA ITEM #:
I-CW
January 12, 2001
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Monroe County Board of County Commissioners
Finance Department
310 Fleming Street
Key West FL 33040
The following is a summary of the expenses for PACE Center for Girls, Inc. - Keys
for the period of July 1- September 30, 2000:
Check Payee Reason Amount
Ck22722 Laura Desquotte Wages for Period Ending 7/14/00 $
Ck22722 Laura Desquotte Wages for Period Ending 7/28/00 $
Ck22831 Laura Desquotte Wages for Period Ending 8/11/00 $
Ck22894 Laura Desquotte Wages for Period Ending 8/25/00 $
Ck22951 Laura Desquotte Wages for Period Ending 9/8/00 $
Ck23005 Laura Desquotte Wages for Period Ending 9/22/00 $
Ck23059 Laura Desquotte Wages for Period Ending 10/6/00 $
Ck22828 Delia Castillo Wages for Period Ending 8/11/00 $
D18263 Delia Castillo Wages for Period Ending 8/25/00 $
D18493 Delia Castillo Wages for Period Ending 9/8/00 $
Ck23003 Delia Castillo Wages for Period Ending 9/22/00 $
D18960 Delia Castillo Wages for Period Ending 10/6/00 $
Ck23060 Margaret Lucas Wages for Period Ending 10/6/00 $
Electronic Deposit Internal Revenue Service Medicare & FICA Taxes $
PR-R0024-36 FL Unemployment Compensation Fun SUT A (.0019) $
PR-R0024-36 C.N.A. Worker's Compensation (.010445) $
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2. ,03. q s-
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2.0(
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2, I 09. I DJ 2,..)
591.75
687.78
603.00
360.00
63.00
45.00
40.50
480.00
800.00
800.00
800.00
400.00
139.50
444.50
11.04
60.12
(A) Total $ 6,326.19
(B) Total prior payments $ 10,903.83
(C) Total request and paid (A+B) $ 17,230.02
(D) Total contract amount $ 20,000.00
Balance of contract (D-C) $ . - 2,769.98
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112 West Adams street, Suite 500, Jacksonville. FL 32202
tel: 904:358.0555 fax: 904.358.0660 finance fax: 904.358.2200
I certify that the above checks have been submitted ot the vendors as noted and that the expenses
are accurate and in agreement with the records of this organization. Furthermore, these expenses
are in compliance with this organization's contract with the Monroe County Board of County
Commissioners and will not be submitted for reimbursement to any other funding source.
Attachments: Payroll check History & Supporting Documentation
/ l"7'r'h ~
Sworn and subscribed before me the I -. day of JCtflU Cif(j 2001.
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Notary Public
Notary Stamp
,,~ f.,. AIdem8t
~. *Mv CommIuIcn CC183417
t~..",'. Exp"-. 0cIIClbIr '8, 2002
Verified By:
~
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BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April 18, 2001
Bulk Item: Yes 181 No 0
Division: Administrative Services
Department: Grants Administration
AGENDA ITEM WORDING: Approval of second amendment to contract with PACE
Center for Girls, Inc.
ITEM BACKGROUND: An invoice for $6,326.19 representing FY 2000 expenses was
received too late for Finance Dept. to post in FY 200.0. This amendment will add an
equivalent amount to this year's contract, after which the invoice will be paid out of
current year funding.
PREVIOUS RELEVANT BOCC ACTION: Approval of initial contract in November 2000,
approval of first amendment correcting amount in January 2001.
_ CONTRACT/AGREEMENT CHANGES: Change to amount.
STAFF RECOMMENDATION: Approval
TOTAL COST: 29,326.00
COST TO COUNTY: 29,326.00
REVENUE PRODUCING: Yes 0 No 181 AMOUNT PER MONTH
YEAR
APPROVED BY: COUNTY ATIY 0 OMBIPURCHASING 0 RISK MANAGEMENT 19'vJ: ~ \
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DIVISION DIRE~TOR APPROV~V --- < ~ ~
James L. Roberts
BUDGETED: Yes 181 No 0
DOCUMENTATION: INCLUDED: 0 TO FOLLOW: 0 NOT REQUIRED: 0
DISPOSITION: AGENDA ITEM #: 1- -c. 2 L{
MONROE C&rr BOARD OF COUNTY COMM.4tIONERS
,... or/.s ..
CONTRACT SUMMARY
Contract #
Contract with:Pace Center for Girls Effective Date:l0/0l/00
Expiration Date:9130/01
Contract PurposelDescription:Amendment to contract to increase total funding by $6,326.00.
An invoice for $6,326.19 representing Fiscal Year 2000 expenses was received too late for
Finance Dept. to post in FY2000.
Contract Manager:David P. Owens
(Name)
4482
-
(Ext. )
OMB/Grants
(Department)
for BOCC meeting on 4/18/01
Agenda Deadline~ 4/4101
CONTRACT COSTS
Total Dollar Value of Contract: $29,326.19 Current Year Portion: $23 ,326.19.;ll1. 3:h./Q
Budgeted? Yes~ No D Account Codes: 001-03004-530340-
Grant: $0.00
County Match: $
ADDmONAL COSTS
Estimated Ongoing Costs: $ Iyr For:
(Not included in dollar value above) (eg. maintenance. utilities, janitorial. salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed._ ~
Division Director Ij-J ----rYesD No0" ---- ~~.r= -- y-J-fIIf
RiskManagement....~.!> I YesDNo~iL~ ~~._.#. z- 01
~.~d,?ol YesDNoci~ .08~ ...f)3/01
CountyAttorney /uk YesDNo~ e.<;/'~ 3f2/o1
Comments:
OMS Form Revised 9/11/95 MCP #2
_ _ CONTRACT AMENDMENT ~_ . /#
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~ to agreement Is made and BlltIlnld lnlb uda /K' clay of
A" L . 2001, betWeen the BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, hereinafter referred to as .COUNTY'" and PACE Center for
Girls, In~ hereinafter referred to as .PROVlDER.-
"
WHEREAS, COUNTY and PROVIDER entered into an agreement on November 21,
2000 for the purpose of providing alternative education programs for girls,
IN CONSIDERATION of the mutual promises and covenants contained herein, it is
agreed as follows:
1. Article 1 of the agreement shall be amended, to read:
AMOUNT OF AGREEMENT. The COUNTY', in consideration of the PROVIDER
substantially and satisfactorily perfonning and carrying out the duties of the Board as to
rendering services to the citizens of Monroe County, Florida in matters of education and
reading skill development in regard to adult literacy.in Monroe C~unty, shall pay to the
FROVIDER the sum oflWENlY-NINE THOUSAND, rriREE-HUNORED, lWENlY-
SIX DOlLARS ($29,326.00) for fiscal year 2000-2001. ,-
2. Articfe 3, paragraph 2 of the agreement shall be amended to read:
After the Clerk of the Board examines and approves the request for reimbursement, the
Board shall reimburse the Provider. However, the total of said reimbursement expense
payments in the aggregate sum shall not exceed the total amount of $29,326.00 during
the tenn of this agreement.
3. All other previsions of the agreement dated November 21, 2000 not inconsistent
herewith shall remain in full force and effect. '
~ ~.~ ~ . .
ESS WHEREOF, the'parties hereto have caused these presents to be executed
nd year first written above.
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~ ~~'~y L KOlHAGE, CLERK
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eputy Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
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Mayor/Chainnan
--
PACE Center for Girls, Inc. If
Federal 10 No. I?JAl- 50/- :;I'll if q L
By