C. Bulk Approvals
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 18. 2007
Division:
Employee Services
Bulk Item: Yes --X- No
Department: Employee Benefits Office
Staff Contact Person: Maria Z. Fernandez-Gonzalez
AGENDA ITEM WORDING: Approval of contract renewal with Preferred Governmental Claims
Solutions (POCS) for Third Party Administration of the Workers' Compensation Pro~am for Monroe
County.
ITEM BACKGROUND: poes originally contracted with MCBOCC April 1996; RFP done 2006
recommending continuation of the contract with PGCS.
PREVIOUS RELEVANT BOCC ACTION: Contract approved September 20. 2006 for a one year
term.
CONTRACT/AGREEMENT CHANGES: Increase in annual flat rate fee to $94.500 (this increase
included in original contract.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $94.500.00
BUDGETED: Yes -L No
COST TO COUNTY: $94.500.00
SOURCE OF FUNDS: Primarily Ad Valorem
REVENUE PRODUCING: Yes _ N.~ _ X AMOUNT PER MONTB_ Year-X
~dJ~~ ~ 1,1\ (
APPROVED BY: County Arty ~ OMB"nia{.chasing _ Risk Management ~O
DOCUMENTATION:
Included X
To Follow_
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 08/06
Board of County Commissioners
Teresa E. Aguiar, ) 11 /l. )
Employee Services Di~ '
July 2, 2007
OK'!~Y ~o~!,!~E
(305) 294-4641
Office of the Employee Services Division Director
The Historic Gato Cigar Factory
1100 Simonton Street. Suite 268
Key West, FL 33040
(305) 292-4458 - Phone
(305) 292-4564 - Fax
TO:
FROM:
DATE:
SUBJ:
(-- ..--.
BOARD OF COUNTY COMMISSIONERS
Mayor Mario Di Gennaro, District 4
Mayor Pro Tern Dixie M. Spehar, District 1
George Neugent, District 2
Charles "Sonny" McCoy, District 3
Sylvia J. Murphy, District 5
I"n;~;;,.
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BOCC Meeting 7/18/07
PGCS Contract Renewal
This item requests approval to renew the current contract with Preferred Governmental Claims Solutions
(PGCS) for third party administration of the Workers' Compensation Program for Monroe County.
These services were last bid in 2006 and this is the first of two additional renewals of the contract.
Stipulated in the initial contract, the County has the right to renew the contract for an additional two (2)
one (I) year periods. The current contract that was approved by the BOCC at the September 20,2006
meeting specified that the renewal amount shall be $94,500.00.
It is therefore the recommendation that the Board approve the request to renew this contract as proposed.
If you have any questions on this item, please do not hesitate to contact me at X4458.
MONROE COUNTY BOARD OF COUNTY COMMlSSIONERS
CONTRACfSUMMARY
Contract #
Contract with: Preferred Governmental Effective Date:September 20. 2007
Claims Solutions.(Pnc&) un
Expiration Date: September 19.2008
Contract Purpose/Description:Approval to renew contract for the tenn of one year.
Contract Manager:
Maria Z. Fernandez-Gonzalez
(Name)
4448
(Ext. )
Employee Services
(Department)
for BOCC meetin~ on July 18. 2007
Agenda Deadline: Julv 3. 2007
CONTRACT COSTS
Total Dollar Value of Contract: $94.500
Budgeted? Yest8J No 0 Account Codes:
Grant: $_
County Match: $_
Current Year Portion: $_
501-07502-53031 O-~-_
- - - -
-----
- - - -
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $-!yr For: _
(Not included in dollar value above) (C$!;. maintenance. utilities, janitoria~ salaries, etc.)
- - - -
-----
CONTRACT REVIEW
Changes Date Om
YAte ~ Needed ~~ReVie~l
Division Director 7 ~ I Y esO No~ .' 4 ~ f J .07
~lM~1rt 7-~07 YesDNd -yi)':)]~.L<Jb- 7J--o?
O.M.B.lPurXsing 7-3-07 YesDNoezl =-\---:::... ~c->~ Ll2Jor
CountyAttorney ~MIo? YesDNo~ ~'Le......-0()~ 1~
Comments:_
OMB Form Revised 9/11/95 MCP #2
RENEWAL AGREEMENT
This renewal agreement is entered into by and between Board of County Commissioners of
Monroe County, Florida; 1100 Simonton Street, Room 2-268; Key West, Florida 33040 (hereafter
Employer) and Preferred Governmental Claims Solutions, a Florida Corporation, P. O. Box 958456, Lake
Mary, FL 32795-8456, (hereafter PGCS).
WHEREAS, on September 20, 2006, the Employer and PGCS entered into an agreement
(hereafter the original agreement) whereby PGCS performs claim administration for the Employer's
workers' compensation program; and
WHEREAS, the current renewal will expire on September 19, 2007 and the Employer desires to
extend the original agreement for another year, therefore, the parties agree as follows:
I. This second one-year renewal term will commence immediately upon the expiration of
the current contract. Therefore this renewal will become effective September 20, 2007,
and will expire September 19, 2008.
2. In all other respects the terms and conditions of the original agreement remain in full
force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Renewal Agreement this
, 2007.
day of
ATTEST: DANNY 1. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
Deputy Clerk
By
Mayor/Chairman
PREF~~IMS SOLUTIONS
By ~~e.
, Vice President -...
OE COUNTY ATTORNEY
ROVED AS TO F Rtv:
NATILEENE . CASSEL
ASSISTA~ COUNTY ATTORNEY
Datn. ? ~?
SERVICE AGREEJ\JENT
BET\VEEN MONROE COVNTY ,\1'10
PREFERRED GOVERNMENTAL CLAIM SOLUTIONS
2O*r.
THIS AGREEMENT is entered into this / day of September 20~, by and between Preferred
Governmental Claim Solutions, a Florida Corporation, hen:inafter referred to as "PGCS", and the
Monroe County Board of County Commissioners, hereinafter referred to as "COUNTY".
WHEREAS, PGCS submitted a bid for the opportunity to manage claims for Workers
Compensation services for COUNTY; and
WHEREAS, COUNTY accepted the bid submitted by PGCS, wishes to retain the services of
PGCS to provide claims management services for its Workers' Compensation risks, and desires
to have PGCS provide specific services in connection with such claims program; and
WHEREAS, PGCS is willing and has the ability to provide such services.
NOW THEREFORE the parties agree as follows:
I. TERM. This Agreement shall be effective for a period of One (1) year beginning on the date
stated above, and shall remain in full force and effect for one year except as amended or
terminated as hereinafter provided. COUNTY at its sole option, shall have the right to renew the
contract for an additional two (2) one (1) year periods.
2. CANCELLATION. Either Party shall have the right to tenninate the Agreement by giving to
the other Party written notice of such termination at least Ninety (90) days in advance. COUNTY
shall pay according to FLORIDA PROMPT PAYMENT ACT and under the terms set out in
Section 6 of this Agreement. COUNTY'S failure to pay under the Act shall be construed as a
breach of the Agreement and, in such event, PGCS shall have the right to terminate the
Agreement by giving COUNTY ten (10) days' written notice. An invoice that is in dispute will
not qQalify as a failure to payor as a breach of the Agreement.
3. SERVICES TO BE PERFORMED BY PGCS FOR CLAIMS ADMINISTRATION.
PGCS agrees to perform the following services with regard to CLAIMS ADMINISTRATION,
PGCS shall:
a. Review all claim and loss reports submitted by COUNTY to PGCS during
the term of this Agreement and process each submitted claim or loss report in
accordance with Florida Statutes.
b. Conduct an investigation of each reported claim or loss under subparagraph "a"
above (hereinafter referred to as a "qualified claim or loss") consistent with
standards and in sufficient detail to determine the compensability of each claim.
c. Maintain a file for each qualified claim or loss which shall be available for
review by COUNTY at any reasonable time.
d. Adjust settle or rL'Sist all qualified claims or losses arising from COUNTY'S
Workers' Compensation program with no claims being settled without the prior
Approval of COUNTY.
e. Perform reasonable and necessary administrative and clerical work in connection
with each qualified claim or loss, including the prq,aration of checks or
vouchers, compromises, releases, agreements and any other documents to finalize
a cia im.
f Recommend claim rt.'Serves and provide a continuous review and updating of
these to reflect changes
g. PGCSwill Dssist COUNTY in arrungillg a loss and expense payment
account.
h. Provide notice of claims and routine status n:ports to COUNTY'S Excess
___!I!~1I1"t:rjlli1(;<::9Jda.l1ce wiIh.lhe_Exccss.luSUfel"-'-s-s-tanoarcl-rt.1'Ortirrgrequrrements-:--
COUNTY will provide POCS with the name, address and telephone
number of its Excess Insurer. PGCS will fully cooperate with COUNTY'S
Excl,'Ss Insurer and take no action, or lack of action that will jeopardize
COUNTY'S rights to recovery under the policy.
I. Coordinate investigations on litigated claims with attorneys approved by
COUNTY and with adjusters and attorneys of the excess insurance carrk,. as
required. This includes the negotiation of settlements and preparation of
subrogation and contribution actions. It is expressly understood by the Parties
to this Agreement that all legal costs and loss payments will be charged to
COUNTY'S Loss Fund.
J. All sizable and unusual claims will be reviewed by PGCS's staffat no
additional cost to COUNTY, to ensure efficient and proper administration
is provided.
k. poes will furnish one set of loss and information reports (as specified in
PGCS's proposal) to: COUNTY'S Insurance Agent, COUNTY'S
Risk Management Consultant and COUNTY'S Excess Insurer.
1. Additional optional and ad hoc information and analysis reports and services
can be provided on a time and expense basis, as mutually agreed upon by
PGCS and COUNTY.
m. Provide COUNTY and its Excess Insurer with narrative or analytical
reports on all qualified claims with a total incurred in excess of $50,000, every
ninety (90) days.
n. Provide COUNTY with claim and other forms mandated by the State of
Florida's statutes and regulations to ensure efficient administration of
COUNTY'S self-insured Workers' Compensation program.
o. Investigate and pursue all subrogation and Second Injury Disability Trust Fund
possibilities (to the extent permitted by law) on behalf of COUNTY.
COUNTY will receive the benefit of all recoveries associated with these
activities.
p. Provide all personnel necessary to effectively perform the services agreed to
herein.
4. SERVICES TO BE PERFORMED BY PGCS FOR WORKERS' COMPENSATION
AND MEDICAL CONTROL. With regard to WORKERS' COMPENSA nON and MEDICAL
CONTROL, PGCS shall:
a. Arrange for independent medical or other experts in connection with
processing qualified claims or losses as is mutually agreeable to PGCS
and COUNTY.
b. Pay medical and death benefits, temporary and permanent disability
compensation and other losses and expenses by only if in the judgment of
POCS, such payment would be prudent for COUNTY and the anticipated
amount thereof does not exceed the stated settlement authority or, in any case.
COUNTY specifically approves or directs such action.
c. Assist in COUNTY'S selection of a panel of physicians or otlwr providers
of health care to initially treat employees and a pcmcl of medical specialists to
provide long-term or specialty care.
2
d. Consult with COUNTY in order to develop \vays of using any mdical
l~lcilily more ,Jfl:ctin;ly.
e. l'vlonitor the treatment programs l't..'Comlw:ndcd for cmployet.'S by physicians,
specialists and other health care providers by reviewing medical reports so
PLl:p?--,"l,;.Q .<t!1d J:JY Il1ain1aining..contact -wi-th-t-Ile-VfOv-iders as j-s-cmrs-istent V"lffi- --
industry standards.
f As COUNTY directs, assist in interpreting medical reports to consider the
circumstances under which an injured employee who desires to do so could
return to work in the shortt.'St period of time without adversely effecting the
employee's recovery.
g. Assist COUNTY in arranging for rehabilitation or retraining of employees
in appropriate cases; charges for these programs shall be considered allocated
expense and charged to COUNTY.
h. Represent COUNTY at all hearings, mediations and trials at no additional
costs. With the specific approval of COUNTY, which will be proved on a
case by case basis, such representation may be conducted by telephone.
1. Conduct quarterly meetings (at no charge) with COUNTY officials to
review the claim activity and develop methods for reducing the claim costs.
Such meetings shall take place at COUNTY'S offices in Key West, Florida
or at the offices of PGCS located in Lake Mary, Florida.
5. SERVICES TO BE PERFORMED BY PGCS FOR PROGRAM DEVELOPMENT.
With regard to PROGRAM DEVELOPMENT, PGCS shall:
a. Consult with key personnel of COUNTY on the establishment and
coordination of necessary procedures and practices to meet any applicable state
requirements and needs of COUNTY.
b. Participate in the orientation of COUNTY'S personnel who are directly or
indirectly involved in the processing of qualified claims or losses.
c. Review the development of COUNTY'S program periodically with
representatives of COUNTY in order to identify problems and recommend
corrective action.
6. COMPENSATION TO PGCS.
a. Total Compensation to PGCS under this Agreement shall not exceed Ninety
Thousand Dollars ($90,000.00) for the first year. If COUNTY exercises its option to renew, the
compensation for additional years shall be Ninety-Four Thousand Five Hundred Dollars
($94,500.00) for second year and One Hundred Thousand Dollars ($100,000.00) for the third
year. Pricing is for Worker's Compensation, including Medical only and Lost Time Claims
Administration. Pricing is on a flat rate basis with invoicing performed on a monthly basis. 1099
are to be processed for a $] 0.00 fee per form. All report filing includes excess reporting, monthly
loss reports, quarterly large loss reports, check processing, check register reports and BSI- I 7's.
b. COUNTY'S performance and obligation to pay under this agreement, is
contingent upon annual appropriation by the Board of County Commissioners.
c. COUNTY shall at all times provide funds adequate for the payment of qualified
claims or losses and of allocated loss expenses. For this purpose, allocated loss expenses shall
mean all costs, charges or expenses of third parties incurred by PGCS, its agents or its
employees, \vhich are properly chargeable to a qualified claim or loss including, \\- ithout
limitation, court costs, independent investigators, experts and witnesses and fees for obtaining
diagrams, reports, documents and photographs, It is expressly understood that all fees and
expenses of attorneys will be paid directly by COUNTY :md upon receipt of such invoices.
PGCS, shall prepare a voucher and forward it with the original im'oice to County's Workers'
3
Compensation Manager lor review and processing. I f COUNTY mab.:s adjustments to the
invoice bdJre paying. PGCS 'viII be notified of such Adjustments by County's WorhTs'
Compensation Manager and PGCS will adjust their payment records to reflect the actual amount
paid.
d. I!i~_t:JP.!.t.:ss I}'I:!~ld.t:rJitQQdlhatY---GCS---sha-1-l-nBt-be-feqttired-to-adval1-Cc 115-6\v-n----
-- u-----ffinos-fo-payTosses, allocated loss expenses or banking charges hereunder, or to perform any
services hereunder if COUNTY fails to provide adequate funds as herein set forth.
e. Parties agree that fee include, but is not limited to I) Administer to conclusion all
Worker's Compensation Lost Time and Medical Only Claims, 2) Reduce all medical bills
associated with the County's Workers' Compensation claims to the State Fee Schedule, 3)
Prepare and file on behalf of the County all mandated State Reports, 4) prepare and distribute
1099's as required by law.
f. The annual fee as stated in paragraph 6a above is a flat annual fee to be paid in
12 equal payments.
7. DISCRETIONARY DISBURSEMENT AUTHORITY LIMIT. The limit on any
discretionary payment by PGCS for a qualified claim or loss or for allocated loss expenses, as the
case may be, shall be Five Thousand Dollars ($5,000) initially. This amount may be changed at
any time by COUNTY upon written notice to PGCS. It is agreed that PGCS shall have full
Authority and control in all matters pertaining to the payment, processing, investigation and
administration of qualified claims or losses with the limit established by this paragraph with
exception of fees and expenses paid to attorneys which will be paid directly by COUNTY.
PGCS will make no payment in excess of the Discretionary Disbursement Authority Limit
without obtaining Prior approval of County Administrator or his designee. It is further agreed that
all checks or drafts in amount in excess of$I,OOO will require the Signature of two poes
employees in supervisory positions. All payments in excess of $5,000 will require the written
authorization of County Administrator before being issued.
8. TERMS OF AGREEMENT AND CANCELLATION.
a. In the event of cancellation or non-renewal of this Agreement, COUNTY, at is sole
option, may require that all open claims be transferred to its new administrator or require poes
to continue administering the claims to conclusion. If COUNTY elects that PGCS is to continue
administering the claims, a service fee of One Hundred Dollars ($100) per file per month will be
paid for as long as the claim remains open. PGeS will treat as confidential all data furnished by
COUNTY or generated as a result of the processing services performed under this Agreement and
any other information so designated in writing by COUNTY, and PGeS will make the same
effort to safeguard such information as it does in protecting its own confidential data. PGeS
reserves the right to gathl,T and utilize, as it sees fit, statistical information from the data base;
provided however, that COUNTY'S name and proprietary and/or confidential data are adequately
protected and not disclosed.
b. In the event of cancellation or non-renewal of this Agreement, PGeS shall provide, at
no charge to COUNTY, detailed history of all claims processed during the term of this
Agreement on Electronic Data Procl,'Ssing Media. PGCS will cooperate with COUNTY or its new
Administrator with all reasonable requt-'Sts regarding the method and fonnat of the information to
be provided. Shipping of all physical claims will be at the sole expense of COL'NTY.
9, PRACTICE OF LAW. It is undt-Tstood and agreed that PGCS will not pertorm, and
COUNTY will not request performance of any services which may cOl1stituk the unauthorized
practice of hm.
4
10. INDEi\INIFICATlON. HOLD HARMLESS Al'JD INSlRANCE.
Cl. PGCS shall be fully n:spol1sibk for exercising rca.sonLlbk can.: at all tillll.:s in lhe
performance of it obligations hcreunder.
b. Nothing in this Agn.:eml.:nt shall be construed to indicatl.: that COUNTY will in any
way indemnity or hold harmkss PGCS. pr;cs and-CG-UN+-V-agrt.,>e-that-nothingliltlliS------
----Agreenierit shall be construed to extend the protections of Florida Statute 768.28 to PGes.
c. PGCS shall indemnify and hold MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS hannlcss from any and all claims for bodily injury (including death),
personal injury, and property damage (including property owned by Monroe County) and
any other losses, damages, and expenses (including attorney's fees) which arise out of, in
connection with, or by reason ofservices provided by PGCS occasioned by the
negligence, errors, or other wrongful act of omission ofPGCS, its employees, or agents.
d. The extent of liability is in no way limited to, reduced, or lessened by the insurance
requirements contained elsewhere within this agreement. Failure of PGCS to comply with the
requirements of this section shall be cause for immediate termination of this agreement.
e. Prior to execution of this agreement, PGCS shall furnish, at their own expense, to the
COUNTY Certificates of Insurance or a Certified Copy of the actual insurance policy, indicating
the minimum coverage limitations in the following amounts:
WORKERS COMPENSATION AND EMPLOYER'S LIABILTIY INSURANCE.
Where applicable. coverage to apply for all employees at a minimum statutory limits as
required by Florida Law.
COMPREHENSIVE AUTOMOBILE VEHICLE LIABILITY INSURANCE:
Motor vehicle liability insurance, including applicable no-fault coverage, with limits of liability
of not less than $ I ,000,000.00 per occurrence, combined single limit for Bodily Injury Liability
and Property Damage Liability. Coverage shall include all owned vehicles, all non-owned
vehicles, and all hired vehicles.
COMMERCIAL GENERAL LIABILITY. Commercial general liability coverage with
limits of liability of not less than $1,000,000.00 per occurrence combined single limit for Bodily
Injury Liability and Property Damage Liability.
CERTIFICATES OF INSURANCE. Original Certificates ofInsurance shall be
provided to the COUNTY at the time of execution of this Agreement and certified copies
provided if requested. Each policy certificate shall be endorsed with a provision that not
less than thirty (30) calendar days' written notice shall be provided to the County before
any policy or coverage is canceled or restricted. The underwriter of such insurance shall
be qualified to do business in the State of Florida. Ifrequested by the County
Administrator, the insurance coverage shall be primary insurance with respect to the
County. its officials, cmployees, agents and volunteers.
f The parties agree to the insurance requirements as set out in Attachment A attached
hereto and made a part hereof
11. NOTICES. Any notice required to be given under this Agreement shall be sent by certified
mail 10 the following:
FOR COuNTY
1vlonroe County
\tanager of Worker's Compensation
FOR PGCS
Mr, Kevin Cothon
Vice President
5
Gato Building
1100 Simonton Street
Suite 2-268
Key W cst, FL 33040
PreJern.:d Governmental
Claim Solutiolls
P.O. Box 958456
Lake Mary, FL 32795-84456
--IT--UE;\D)NGs. Headings ha\,e been inserted in this Agreement as a matter of convenience of
reference only, and it is agreed that such section hcadings are not a part of tlus Agreemcnt and
will not be used in the interpretation of any provision of this Agreement.
13. GOVERNING LAW AND VENUE. This Agreement shall be governed by and construed
in accordance with the laws of the State of Florida applicable to contracts made and to be
performed entirely in the State. In the event that any cause of action or administrative proceeding
is instituted for the enforcement or interpretation of this Agreement, COUNTY and PGCS agree
that venue will lie in the appropriate court or before the appropriate administrative body in
Monroe County, Florida.
15. NON-DISCRIMINATION. COUNTY and PGCS agree that there will be no
discrimination against any person, and it is expressly understood that upon a
determination by a court of competent jurisdiction that discrimination has occurred, this
Agreement automatically terminates without any further action on the part of any party,
effective the date of the court order. COUNTY or PGCS agree to comply with all
Federal and Florida statutes, and all local ordinances, as applicable, relating to
nondiscrimination. These include but are not limited to: I) Title VI of the Civil Rights
Act of 1964 (PL 88-352) which prolubits discrimination on the basis of race, color or
national origin; 2) Title IX ofthe Education Amendment of 1972, as amended (20 USC
ss. 1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3)
Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which
prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of
1975, as amended (42 use ss. 6101- 6107) which prohibits discrimination on the basis of
age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended,
relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol
Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act ofl970 (PL 91-
616), as amended, relating to nondiscrimination on the basis of alcohol abuse or
alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss.
69Odd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse
patent records; 8) Title VIII ofthe Civil Rights Act of 1968 (42 USC s. et seq.), as
amendt..--d, relating to nondiscrimination in the sale, rental or financing of housing; 9) The
Americans with Disabilities Act of1990 (42 use s. 1201 Note), as maybe amendt..--d from
time to time, relating to nondiscrimination on the basis of disability; 10) Any other
nondiscrimination provisions in any Federal or state statutes which may apply to the
parties to, or the subject matter of this Agreement.
16. WAIVER. A waiver by either party of any breach of this Agreement shall not be binding
upon the waiving party unless such waver is in writing signed by authorized person for PGCS and
approved by BOCC. In the event of a \\-Titten waiver, such waiver shall not affect the waiving
patiy's rights with respect to any other or further breach. The making or acceptance of a pay ment
by either party with knowledge of the existence of a default or breach shall not operate or be
construed to opcrate as a waiver of any subsequent default or breach.
6
17. SEv ERAI3lLITY. The ;l1\alidity, ilkg<llity, or 1l11cntorceabiJity oLmy provision of this
,\gre<":I11.~nt, or [h-: occurn.:nce of an) event rendering an) portion or prO\ is ion of this, \;;rccmcnl
void, shall in no way affect the validity or enforceability of any other portion or provision oflhe
Agreement. Any void provision shall be deemed severed trom the Agreeml:nt and the balance of
the J\gnxml:nt shaJU)~_~OnSlru_~nfor-ct:d-as-i-f-tAe-A-gn;en-1t..nt-d-id--nolc()nnnn the partIcular
u-poiiwnor provision held to be void. The parties further agree to reform the Agreement to replacl:
and stricken provision with a provision that comes as close as possible to the intent of the strickt:n
proVIsIon.
18, ENTIRETY OF AGREEMENT. The partit-'S agrce that this Agreement sets forth the
entire agreement between them, and that tht-'fe are not promises or understandings other than
those stak'd herein. This Agreement supersedes all prior contracts, representations, negotiations,
letters or other communications between COUNTY and PGCS pertaining to the services, whether
written or oral. None of the provisions, terms and conditions contained in this Agreement may be
added to, modified, superseded or otherwise altered except by written instrument executed by the
parties hereto.
19. MODIFICATION. This Agreement may not be modified unless such modifications are
evidenced in writing signed by both COUNTY and PGCS. Such modifications shall be in the
form of a written Amendment executed by both parties.
20. SUCCESSORS AND ASSIGNS, ASSIGNMENT. COUNTY and PGCS each binds itself
and its partners, successors, assigns and legal representatives to the other party to this Agreement
and to the other party's partners, successors, assigns and legal representatives. PGCS shall not
assign this Agreement without express written approval of the BOCC executed in the same
manner as this Agreement.
21. AUTHORITY. Each party represents and warrants to the other that the execution,
delivery and performance of this Agreement have been duly authorized by all necessary
County and corporate action, as required by law.
20. NON-RELIANCE BY NON-PARTIES. No person or entity shall be entitled to rely upon
the terms, or any of them, of this Agreement to enforce or attempt to enforce any third-party
claim or entitlement to or benefit of any service or program contemplated hereunder, and
COUNTY and the poes agree that neither COUNTY nor poes or any agent, officer, or
employee of either shall have the authority to inform, counsel, or otherwise indicate that any
particular individual or group of individuals, entity or entities, have entitlements or benefits under
this Agreement separate and apart, inferior to, or superior to the community in general or for the
purposes contemplated in this Agreement.
22. AGREEMENT SUBJECT TO ANNUAL APPROPRIATION. Monroe County's
performance and obligation to pay under this contract, is contingent upon an annual
appropriation by the Board ofCounty Commissioners of Monroe County.
23. ATTESTATIONS. PGCS agrt-'Cs to execute such documents as COUNTY may reasonably
require, to include a Public Entity Crime Statement, an Ethics Statement, and a Drug-Free
Workplace Statement.
24. NO PERSONAL LIABILITY. No covenant or agreement contained herein shall be
deemed to be a covenant or agreement of any member. otticer, agent or employee of l\fonroe
County in his or h..:r individual capacity, and no member, officer, agent or t:mployce of Monroe
County shall be liable personally on this Agreement or be subject to any personal liability or
accountability by reason of the c'Ccclltion of this Agreement.
7
25, INDEPENDENT CONTRACTOR. At all times and for all purposes hereunder. poes is
an independent contractor and not an employee ofeOL'NTY. No statement contained in this
Agreement shall be construed as to find PGeS or any of its employees. contractors. servants or
agents to be employees ofeOlJ'NTY.
m~--€ONFLfCTUVINTEREST. PGeS assures COUNTY that, to the best of its knowledge.
information and belief, the signing of this Agreement does not create conflict of interest that
during the time of this Agreement PGeS will not undertake representation of any parties to or
before COUNTY seeking to obtain contracts or other benefits from COUNTY.
27. O\\lNERSIDP OF DOCUMENTS. All documents which are prepared in the performance
of this Agreement are to be and shall remain, the property of COUNTY and shall be delivered to
the Workers' Compensation Manager at any time upon request and no later than thirty (30) days
after tennination of this Agreement.
28.' DEFINITIONS OF "MEDICAL CASES ONLY" AND "LOST TIME CASES". The
following definitions shall apply:
"Medical Only Cases" shaH mean injuries that require medical treatment for which
charges will be incurred, whether or not they are submitted to COUNTY, but which does not
result in the disability of the employee, as defined by Florida Statute 440.02(13), for more than
seven (7) days as a result of the injury.
"Lost Time Cases" shaH mean injuries which result in the disability of the employee, as
defined by Florida Statute 440.02(13), for more than seven (7) days.
29. EXECUTION IN COUNTERPARTS. This Agreement may be executed in any number
of counterparts, each of which shall be regarded as an original, aU of which taken together shall
constitute one and the same instrument and any of the parties hereto may execute this Agreement
by signing any such counterpart.
"'< u' IN WITNESS WHEREOF the parties hereto have executed this Agreement on the day and
,,' /~te first written above.
. (SEAL)
Date:
BOARD OF COUNTY
COMMISSIONERS
~l1~'FLO~IDA~
::z !::J g
Mayor Mario D1Gem{jroi: ~
SEP 2 0 l006 ;.~ ~_) ~.- ;g
I' I.. - .
. ,
(). - N
I ~Iaim Solu~PhS -0
/ :::J::
/ .. -.,
.....4 ,-_ ~
..~ tn
\D
,
-.I
By:
Date:
BY:
Author'
-.J
e l-
Print Name. J
Date: d~ /I..f}-
,..)
Print Name
Date:
, :} .,11- c.,
MONROE COUNTY ATfORiJEY
PROVED AS T(Z...';j7
N ILEENE W C,tor.-,-..,..., _
SSIST~/"i}. C(" ",._.
Dat&_---;!J/,;J.B m ~
8
Genenllnsuruace Requiremena
for
Contrad Betwen Preferred GovenameDtaJ Claims Solutio...
aad
- - -- - - - MODI'Oe €ouaty;-.ll'lona.----- -
Attachment A
As · pre-requ&- oldie work JOverned. or die &oodr IUIJpUed under this CODIract (Jnclucfina the pre-stqin. of
penoaneJ IUd ~ PG<;$ shaU obcaIa. at their own Ql'fDH. Iaswaoce MIpeCUIed .. any ~bed ICbeduIes.
which Ire made pert oftIUs COIltI.... POCS will easare that die hIIunoce obtaiDed will oXIead JlI'OCectioa to eO
Subcoab~ enppd by POCS. AI an aIteraadw. PGCs may require aD Subconfl~ to" fnaunnce
consisteat wfcb..dae ......bcd 1CbeduIes.
POCS wfJJ ...it be pIIIIdIW 10 CQllWlllOCe WOIt aoWmed by dais COIIh.t (iac...........,. ofpeno...,J and
IDIItQJ) IIIIIiIllIddIctoryevfdeac:e of the required iDsunace bas beea ftauisbed eo the COWIty M ~ below.
0eJayI1a tbt ep.l"~ ofwort............. tbt ...... ofPGCS to pnnridI ~ evideace of_
required inlunace.lIaalInot extead dMdJ.....1peCf1Ied fa ... coanct _.., p-ItIw IUd &DIn to pedbrm
U1'tTfq...... .... be fmpoeed . ittbe wodt com..~ 0Il....~ dllitlUd time, ftCIpt IIr PQCSt .... to
provide atlo.4l.ttot,y' evIdeace.
POCS IIaaO -...... die reqahd ...._ dIroaahoat die eatint...... of... ~"'IIId.., ........1peCifted
fa the ~ ~ FUIure 10 comply willi..... pl"OYfaIoe may rauIt fa die ~ ~ oleO wort
uadI.... nqaired ~... beea~ 01'......... Deaa,.1D.... ~ olwark rtIUIdaa &om die
8aih.n otPOCs to -~ tbe ....... ...... .....not extead ~ IpeCi8ed .... COIIhct 8IId III)'
p--.,. .... ....... to ,.Lm llfl -.II...... be ....... . it.. work.... DOt beea ~ except t:Jr
pocs' ......10 -..... .... ......... ..........
POCS IIIID JlI'OYIdrt. to .... CoaaIy. MIIds&ctory evideace ofdle requhd .....--. eldI.-:
· ~o(~
ClI'
· A CertffIed copy ollbe acIUaI fuunace policy.
The CowIty. at ib IoIe opdon. bas the rfabt to ~. certitled copy of any 01' eO Ins1nace poIida required by
tbia COIICrIct.
All ~ policies IIIUIt II*ffY tIIIt they .., DOt subject to c:mceJ1adon.1IOI'H'eIIewaI, material chaaae. or
reduction in covnp .... . minimum ofdJirty (30) days prior notifiCation is aMn to die County by the insurer.
T'bo~ lDdIor IpprovaJ ofdle CoaIractcrs ~ sbaJJ DOt be construed. NUevina POCS &om any
liability or oblJpdog a.uumed UDder dais Cc)f1Ck...t or ~ by law.
The Monroe County 8OII'CI of County Commissionen, Jcs employees and oftIciaJs will be included . "Additional
lnslrecr on aU poUciea. except for Worfca' C~.11Idoa.
Any devfItions &om these 0eneraJ IDSlrIDCe ~ must be requated in writinc Oft the County prepared
fbrm entitled "Reqaest ror Waiver or fnsara_ee Reef............ and approved by Mooroe Coumy RJsk
Mana,eu--.
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 18.2007
Division: Employee Services
Bulk Item: Yes --X- No
Department: Risk Management
Staff Contact PersonlPhone#:Maria L. Slavik X3178
AGENDA ITEM WORDING: Approval for Renewal of Airport Liability insurance with Ace USA
through Arthur 1. Gallagher and Company.
ITEM BACKGROUND: Provides $50 million in liability insurance coverage for Airport Operations
(Key West and Marathon). Per Monroe County purchasing policy this coverage was put out for bids
with incumbent providing lowest proposal. Increase Liability $50,000,000 excess of $50,000,000 -
Total limit $100,000,000 Separate Policy with Lloyds of London at an Annual Premium of $26, 875,
Effective date 7/27/05-7/27/06.
PREVIOUS REVELANT BOCC ACTION: Approved current coverage with this carrier effective
7/27/04,
CONTRACT/AGREEMENT CHANGES: Based on the proposal the cost of the County's Airport
Liability will increase by $2,328 (2.7%). The majority of the increase ($2,048.89) is a direct result of
fees and taxes imposed by the State of Florida that were not imposed on the current policies.
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: $88.055.89
BUDGETED: Yes -1L No
COST TO COUNTY: $88.055.89
REVENUE PRODUCING: Yes _ No -X. AMOUNT PER MONTH_ Year
_j~cffvf -
APPROVED BY: County Arty)~ OMBlPurchasing _ Risk Management J\\ ~
DOCUMENTATION:
Included ..lL
To Follow
Not Required _
DISPosmON:
AGENDA ITEM #
Revised 2/27/01
OK'!~T,Y ~o~,~~E
(305) 294-4641
Office of tbe Employee Services Division Director
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 268
Key West, FL 33040
(305) 292-4458 - Pbone
(305) 292-4564 - Fax
TO:
(- ~ ----
BOARD OF COUNTY COMMISSIONERS
Mayor Mario Di Gennaro, District 4
Mayor Pro Tern Dixie M. Spehar, District 1
George Neugent, District 2
Charles "Sonny" McCoy, District 3
Sylvia J. Murphy, District 5
Board of County Commissioners
Teresa E. Aguiar, A /IAJ
Employee Services Direc~~~
FROM:
DATE:
July 18, 2007
SUBJ:
Airport Liability Insurance coverage
Key West and Marathon
This item requests approval for the renewal of Airport Liability insurance with ACE and Uoyds of
London through Arthur J. Gallagher & Company. The policies provide a combined single limit of $100
million coverage, with no deductible, for the Key West and Marathon Airport Operations.
Upon prior approval of the coverage for the term of 7/27/06 -7/27/07, the combined premium was
$75,821.00. On February 15, 2007 the policies were amended to reflect the start of commercial airline
service to Marathon. The premium for this additional exposure was $4,398.00 (term 2/15/07 -7/27/07
which equates to an annual premium increase of $9,906.00). This renewal is an increase of
approximately 2.7% of which the majority ($2,048.89) is a direct result of fees and taxes imposed by the
State of Florida. These policies were last bid in 2005 and this is the second renewal of the policies.
It is therefore the recommendation that the Board approve the request to renew these policies as
proposed. If you have any questions on this item, please do not hesitate to contact me at X4458.
MONROE COUNTY BOARD OF COUNTY COM.MISSIONERS
CONTRACT SUMMARY
Contract with: Arthur J. Gallagher & Co Contract #_
Effective Date: 7/27/2007
Expiration Date:--7-/--27/2008-
Contract PurposelDescription:
Airport Liability Renewal
Contract Manager: Maria Slavik 3178 Risk Management #7
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 7/18/07 Agenda Deadline: 7-3-2007
CONTRACT COSTS
Total Dollar Value of Contract: $ $88,055.89 Current Year Portion: $
Budgeted? Yes[8J No 0 Account Codes: ~63oo1-530-450-_
Grant: $ 403-63501-530-450-_
County Match: $ _-_-_-_-_
- - - -
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg. maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes
~~ In Needed
. ,01 YesO N~
tcn~6-o7 YesON~
Date Out
Risk Management
pJ(,L. ~~ .tl\
O.M.B.lPt.irc~ing {rl..1'-{)7 YesO No~
County Attorney (p /;y:;/of) YesO N I
.2-Cf.01
Comments:
OMB Form Revised 2/27/01 MCP #2
I NTERISK CORPORA TION
Risk Managem~nL_m
Employee Benefits
1111 North Westshore Boulevard
Suite 208
Tampa, FL 33607-4711
-.- nphorie-(g1~r2"87=-1 040
Facsimile (813) 287-1041
Consultants
June 28, 2007
Ms. Maria Slavik
Risk Management Specialist
Monroe County
1100 Simonton St
Suite 268
Key West, Florida 33040
Subject: Renewal of Airport Liability Insurance
Dear Maria:
The County's Airport Liability Insurance expires on July 27,2007. Arthur J. Gallagher's renewal proposal
has been received and reviewed. According to their proposal both ACE and Lloyds of London have agreed
to renew the program with the same tenns and conditions for an annual premimn of $88,055.89.
When the County purchased its Airport Liability Insurance for the 7/27/06 to 7/27/07 period. the combined
premimn was $75,821.00. On February 15, 2007 the policies were amended to reflect the start of
commercial airline service to Marathon. The term (2/15/07 to 7/27/07) premimn for this additional
exposure was $4,398. This equates to an annual premimn of $9,906.00 bringing the annualized premimnOfor the current policies to $85,727.
Based on Gallagher's proposal the cost of the County's Airport Liability Insurance will increase by $2,328
(2.7%). The majority of the increase ($2,042.89) is a direct result of fees and taxes imposed by the State of
Florida that were not imposed on the current policies.
Overall it appears as if the County has received a favorable renewal proposal for its 2007/08 Airport
Liability Insurance and it is recommended that they renew the coverage with ACE and Lloyds of London as
proposed by Arthur J Gallagher.
As always, please do not hesitate to call if you have any questions.
Cordially,
INTERISK CORPORATION
) /6
0d4--~
Sidney G. Webber
CPCU, ARM
CC: Teresa Aguiar
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 18, 2007
Division: Budget & Finance
Bulk Item: Yes --L No
Department: Office of Management & Budget
Staff Contact Person/Phone #: Emie Coughlin- 4315
AGENDA ITEM WORDING:
Approval of various resolutions for the transfer of funds and resolutions for the receipt of unanticipated
revenue.
ITEM BACKGROUND:
See attached schedule of items.
PREVIOUS RELEVANT BOCC ACTION:
See attached schedule of items.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: N/A
BUDGETED: Yes
No
COST TO COUNTY: N/A
SOURCE OF FUNDS:N/A
REVENUE PRODUCING: Yes
No X AMOUNTPERMONTH_ Year
APPROVED BY: County Atty lL OMB/Purchasing X
Risk Management N/ A
DOCUMENTATION:
Included X Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 11/06
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OMB Schedule Item Number 1
Resolution No.
- 2007
A RESOLUTION CONCERNING THE TRANSFER OF FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to make
budgeted transfers in the Monroe County Budget for the Fiscal Year 2007, now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, that there shall be transfers of amounts previously set up in the Monroe County
Budget for the Fiscal Year 2007 as, hereinafter set forth to and from the following accounts:
Fund #163 Court Facilities Fees-602
From: 163-7120-81501-560640 Capital Outlay Equipment
Cost Center # 81501 Courthouse Facilities
For the Amount: $84,322.09
To: 163-5810-86550-590307 Budgeted Transfers
Cost Center # 86550 Budgeted Transfers 307
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the
above, is hereby authorized and directed to make necessary changes of said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
regular meeting of said Board held on the 18th day of July, AD 2007.
Mayor Di Gennaro
Mayor Pro Tem Spehar
Commissioner McCoy
Commissioner Neugent
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Item I fund 163 tmsfr fm 81501 to 86550
OMB Schedule Item Number 2
Resolution No.
- 2007
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to
increase items to account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2007,
now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2007 be and the
same is hereby increased by the amount hereinafter set forth:
Fund #307 2003 Revenue Bonds
Cost Center # 24003 New Judicial Bldg
Function#5100 Official Div#1013
Revenue:
307-381163GT
Transfer from Fund 163
$84,322.09
Total Revenue
$84,322.09
Appropriations:
307 -5130-24003-560620-CE060 1-530340
Other Contractual Svcs
$84,322.09
Total Appropriations:
$84,322.09
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the
above unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth
above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
regular meeting of said Board held on the 18th day of July, AD 2007.
Mayor Di Gennaro
Mayor Pro Tem Spehar
Commissioner McCoy
Commissioner Neugent
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Item 2 unant Fund 307 24003
OMB Schedule Item Number 3
Resolution No.
- 2007
A RESOLUTION CONCERNING THE TRANSFER OF FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to make
budgeted transfers in the Monroe County Budget for the Fiscal Year 2007, now therefore,
BE IT RESOL VED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, that there shall be transfers of amounts previously set up in the Monroe County
Budget for the Fiscal Year 2007 as, hereinafter set forth to and from the following accounts:
Fund #001 General Fund
From: 001-5130-05004-530340 Other Contract Services
Cost Center # 05004 File Management Service
For the Amount: $14,743.26
To: 001-5130-05003-560640 Capital Outlay-Equipment
Cost Center # 05003 Technology Replacement
From: 001-5130-85500-590990 Other Uses
Cost Center # 85500 Reserves 001
For the Amount: $50,000.00
To: 001-5250-04537-530310 Professional Services
Cost Center # 04537 Hurricane
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the
above, is hereby authorized and directed to make necessary changes of said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
regular meeting of said Board held on the 18th day of July, AD 2007.
Mayor Di Gennaro
Mayor Pro Tem Spehar
Commissioner McCoy
Commissioner Neugent
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORlDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Item 3 fund 00 I tmsfrs
OMB Schedule Item Number 4
Resolution No.
- 2007
A RESOLUTION CONCERNING THE TRANSFER OF FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to make
budgeted transfers in the Monroe County Budget for the Fiscal Year 2007, now therefore,
BE IT RESOL VED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, that there shall be transfers of amounts previously set up in the Monroe County
Budget for the Fiscal Year 2007 as, hereinafter set forth to and from the following accounts:
Fund #404 Key West International Airport
From: 404-5810-86505-590405
Cost Center # 86505 Budgeted Transfers 404
For the Amount: $398,132
To: 404-5420-63001-530340
Cost Center # 63001 KW Airport O&M
Budgeted Transfers
Other Contractual Svcs
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the
above, is hereby authorized and directed to make necessary changes of said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
regular meeting of said Board held on the 18th day of July, AD 2007.
Mayor Di Gennaro
Mayor Pro Tem Spehar
Commissioner McCoy
Commissioner Neugent
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Item 4 fund 404 trnsfr fm 86505 to 63001
Resolution No.
OMB Schedule Item Number 5
- 2007
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to
increase items to account for unanticipated funds in the Monroe County Budget for the Fiscal Year
2007, now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2007 be and
the same is hereby increased by the amount hereinafter set forth:
Fund # 148 Plan, Bnild, Zoning
Cost Center # 62610 Pump-Out Vessel
Function # 5300 Official Division #1012
Activity# 5370
Revenue:
148-5370-62610-343700SP
Conservation & Resource Management Fees
$390.00
Total Revenue
$390.00
Appropriations:
148-5370-62610-530521
Gasoline
$390.00
Total Appropriations:
$390.00
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the
above unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth
above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
regular meeting of said Board held on the 18th day of July AD 2007.
Mayor Di Gennaro
Mayor Pro Tem Spehar
Commissioner McCoy
Commissioner Neugent
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Item 5 unant 62610 Pump-out vessel
OMB Schedule Item Number 6
Resolution No.
- 2007
A RESOLUTION CONCERNING THE TRANSFER OF FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to make
budgeted transfers in the Monroe County Budget for the Fiscal Year 2007, now therefore,
BE IT RESOL VED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, that there shall be transfers of amounts previously set up in the Monroe County
Budget for the Fiscal Year 2007 as, hereinafter set forth to and from the following accounts:
Fund #130 Impact Fees Roadways
From: 130-5810-86519-590125 Budgeted Transfers
Cost Center # 86519 Budgeted Transfers 125
For the Amount: $150,000.00
To: 130-5410-29011-530490 Miscellaneous
Cost Center # 29011 FKOHT Tom's Harbor Cut
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the
above, is hereby authorized and directed to make necessary changes of said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
regular meeting of said Board held on the 18th day of July, AD 2007.
Mayor Di Gennaro
Mayor Pro Tem Spehar
Commissioner McCoy
Commissioner Neugent
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Item 6 fund 130 tmsfr fin 86519 to 29011
OMB Schedule Item Number 7
Resolution No.
- 2007
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase items to
account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2007, now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA,
that the following accounts of the Monroe County Budget for the Fiscal Year 2007, be and the same is hereby increased by
the amount hereinafter set forth:
Fund # 001 General Fund
Function#5700 Activity#5710 Official Div# 1016
Revenue:
001-62025-3668010R
001-62033-3668020R
001-62027-3668030R
001-62029-3668040R
001-62031-3668050R
Total Revenue
Appropriations:
001-62025-560660
001-62033-560660
001-62027-560660
001-62029-560660
001-62031-560660
Donations-KW Lib
Donations-BP Lib
Donations-Marathon Lib
Donations-Islamorada Lib
Donations-KL Lib
$ 75,250.00
$ 0.00
$ 395.00
$ 00.00
$ 00.00
$ 75,645.00
KW Library Materials
BP Library Materials
Marathon Library Materials
Islamorada Library Materials
KL Library Materials
$ 75,250.00
$ 0.00
$ 395.00
$ 0.00
$ 0.00
Total Appropriations:
$ 75,645.00
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above
unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of
said Board held on the 18th day of July AD 2007.
Mayor Di Gennaro
Mayor Pro Tem Spehar
Commissioner Neugent
Commissioner McCoy
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Mayor/Chairman
Item 7 unant fund 00 I Lib Donations
OMB Schedule Item Number 8
Resolution No.
- 2007
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase items to
account for unanticipated funds in the Monroe County Budget for Fiscal Year 2007, now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA,
that the following accounts of the Monroe County Budget for the Fiscal Year 2007, be and the same is hereby increased by
the amount hereinafter set forth:
Fund #158 Misc Spec Rev Fund
Cost Centers# 82507 Judicial Ct. Tech FS 28.24(12)(e)
69601 St Arty Ct. Tech FS 28.24(12)(e)
69801 Pub DeCCt. Tech FS 28.24(12)(e)
Revenue:
158-82507-341113SC
Svcs-Ct. Tech
$46,409.00
Total Revenue
$46,409.00
Appropriations:
158-6010-82507-560640
Capital Outlay Equipment
$46,409.00
Total Appropriations:
$46,409.00
Revenue:
158-69601-341114SC
Svcs-Ct. Tech
$27,845.40
Total Revenue
$27,845.40
Appropriations:
158-6020-69601-560640
Capital Outlay Equipment
$27,845.40
Total Appropriations:
$27,845.40
Revenue:
158-69801-341115SC
Svsc-Ct. Tech
$18,563.60
Total Revenue
$18,563.60
Appropriations:
158-6030-69801-560640
Capital Outlay Equipment
$18,563.60
Total Appropriations:
$18,563.60
Item 8 unant fund 158 Court Technology pagel
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above
unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of
said Board held on the 18th day of July AD 2007.
Mayor Di Gennaro
Mayor Pro Tern Spehar
Commissioner McCoy
Commissioner Neugent
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Item 8 unant fund 158 Court Technology page2
OMB Schedule Item Number 9
Resolution No.
- 2007
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to
increase items to account for unanticipated funds in the Monroe County Budget for the Fiscal Year
2007, now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2007, be and
the same is hereby increased by the amount hereinafter set forth:
Fund # 158 Misc Special Rev Fund
Revenue:
158-62036-352100SR
158-62036-352200SR
Fines Library Lost Books
Fines Library Overdue Books
404.30
3,044.85
Total Revenue
3,449.15
--
--
Appropriations:
158-5710-62036-560660
Lib Mat
3,449.15
Total Appropriations:
3,449.15
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the
above, is hereby authorized and directed to make the necessary changes of said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
regular meeting of said Board held on the 18th day of July AD 2007.
Mayor Di Gennaro
Mayor Pro Tern Spehar
Commissioner McCoy
Commissioner Neugent
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Item 9 unant 15862036 Lib Special Prog
OMB Schedule Item Number 10
Resolution No.
- 2007
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase items
to account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2007 now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA,
that the following accounts of the Monroe County Budget for the Fiscal Year 2007 be and the same is hereby
increased by the amount hereinafter set forth:
Fund #125 - Governmental Fund Type Grants
Cost Center # 6153107 - Older Americans Act-cl
Offcl/DiV# 1016
Function 5600
Activity 5640
Revenue:
125-6153107-3316200H
125-6153107-369001SH
Federal Grants
Misc. Revenue
$ 0.00
$3,187.95
Total Revenue
$3,187.95
Appropriations:
125-6153107-530491-
Food & Dietary
$3,187.95
Total Appropriations:
$3,187.95
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above
unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular
meeting of said Board held on the 18th day of July AD 2007.
Mayor Di Gennaro
Mayor Pro Tern Spehar
Commissioner McCoy
Commissioner Neugent
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Mayor/Chairman
Item 10 oaa c 1 6153107 mIse rev
OMB Schedule Item Number 11
Resolution No.
- 2007
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase
items to account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2007 now
therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2007 be and the
same is hereby increased by the amount hereinafter set forth:
Fund #125 - Governmental Fund Type Grants
Cost Center # 6153207 - Older Americans Act-C2
OffcI/DiV# 1016
Function 5600
Activity 5640
Revenue:
125-6153207-3469030H
125-6153207-369001SH
Hmn Svc-HCBS PWB Hit
Misc. Rev.
$2,970.00
1,054.88
Total Revenue
$4,024.88
Appropriations:
125-6153207-530491
Food & Dietary
$4,024.88
Total Appropriations:
$4,094.88
BE IT FURTHER RESOL YED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above
unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular
meeting of said Board held on the 18th day of July AD 2007.
Mayor Di Gennaro
Mayor Pro Tern Spehar
Commissioner McCoy
Commissioner Neugent
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Item II oaa c2 6153207 mlSC rev
OMB Schedule Item Number 12
Resolution No.
- 2007
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase
items to account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2007 now
therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2007 be and the
same is hereby increased by the amount hereinafter set forth:
Fund #125 - Governmental Fund Type Grants
Cost Center # 6153007 - Older Americans Act -ill B
Offcl/DiV# 1016
Function 5600
Activity 5640
Revenue:
125-6153007-3469030H
125-6153007-369001SH
Hmn Svc-HCBS PWB Hit
Misc. Rev.
$ 0.00
223.50
Total Revenue
$ 223.50
Appropriations:
125-6153007-530520
Operating Supplies
$ 223.50
Total Appropriations:
$ 223.50
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above
unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular
meeting of said Board held on the 18th day of July AD 2007.
Mayor Di Gennaro
Mayor Pro Tern Spehar
Commissioner McCoy
Commissioner Neugent
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Mayor/Chairman
Item 12 oaa 3b 6153007 mlsc rev
OMB Schedule Item Number 13
Resolution No.
- 2007
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase items to
account for unanticipated funds in the Monroe County Budget for Fiscal Year 2007, now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA,
that the following accounts of the Monroe County Budget for the Fiscal Year 2007, be and the same is hereby increased by
the amount hereinafter set forth:
Fund #158 Misc. Spec. Revenue Fund
Revenue:
158-348141SC
Misc. Special Revenue Fund
$4,613.73
Total Revenue
$4,613.73
Appropriations:
158-5640-04586-530340
Other Contractual Service
$4,613.73
Total Appropriations:
$4,613.73
Revenue:
158-348142SC
Misc. Special Revenue Fund
$4,613.73
Total Revenue
$4,613.73
Appropriations:
158-5810-86549-590001
Budgeted Transfers
$4,613.73
Total Appropriations:
$4,613.73
Revenue:
158-348143SC
Misc. Special Revenue Fund
$4,613.74
Total Revenue
$4,613.74
Appropriations:
158-5210-68627-530340
Other Contractual Service
$4,613.74
Total Appropriations:
$4,613.74
Item 13 unant fund 158 crim add costs page 1
Revenue:
158-348144SC
Misc. Special Revenue Fund
$4,613.74
Total Revenue
$4,613.74
Appropriations:
158-6010-82506-530340
Other Contractual Service
$4,613.74
Total Appropriations:
$4,613.74
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above
unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of
said Board held on the 18th day of July AD 2007.
Mayor Di Gennaro
Mayor Pro Tern Spehar
Commissioner McCoy
Commissioner Neugent
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Item 13 unant fund 158 crim add costs page 2
OMB Schedule Item Number 14
Resolution No.
- 2007
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase
items to account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2007 now
therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2007 be and the
same is hereby increased by the amount hereinafter set forth:
Fund #125 - Governmental Fund Type Grants
Cost Center # 6153806 - Community Care for the Elderly KC671
OffcllDiV# 1016
Function 5600
Activity 5640
Revenue:
125-6153806-3469030H
125-6153806-369001 SH
Hmn Svc-HCBS PWB Hit
Misc. Rev.
$16,000.00
0.00
Total Revenue
$ 16,000.00
Appropriations:
125-6153806-510120
Regular Salaries & Wages
$ 16,000.00
Total Appropriations:
$ 16,000.00
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above
unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular
meeting of said Board held on the 18th day of July AD 2007.
Mayor Di Gennaro
Mayor Pro Tern Spehar
Commissioner McCoy
Commissioner Neugent
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Item 14 unant 6153806 cce kc671
OMB Schedule Item Number 15
Resolution No.
- 2007
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase
items to account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2007 now
therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2007 be and the
same is hereby increased by the amount hereinafter set forth:
Fund #150 - 911 Enhancement Fee
Cost Center # 10504 - 911 Enhancement Fund
Cost Center # 10506 - 911 Wireless
Offcl/DiV# 1012
Function# 5200
Activity # 5210
Revenue:
150-342400SS
150-342405SS
150-361005GI
Public Safety-EM 911
Chgs. Svcs.- E911 Wireless
Interest Earnings
$196,000.00
140,000.00
16,000.00
Total Revenue
$352,000.00
Appropriations:
150-10504-530340
150-10506-530340
Other Contractual Svcs.
Other Contractual Svcs.
$198,000.00
154,000.00
Total Appropriations:
$352,000.00
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above
unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular
meeting of said Board held on the 18th day of July AD 2007.
Mayor Di Gennaro
Mayor Pro Tern Spehar
Commissioner McCoy
Commissioner Neugent
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Item 15 unant 911 Enhancement Fee Fund 150
OMB Schedule Item Number 16
Resolution No.
- 2007
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase
items to account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2007 now
therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2007 be and the
same is hereby increased by the amount hereinafter set forth:
Fund #158 - Misc Spec Revenue Fund
Cost Center # 10505 - Interagency Communications
Offcl/DiV# 1012
Function# 5200
Activity # 5210
Revenue:
158-354005SS
158-361005GI
Local Ord-Radio Comm
Interest Earnings
$127,000.00
47,000.00
Total Revenue
$174,000.00
Appropriations:
158-10505-530340
Other Contractual Svcs.
$174,000.00
Total Appropriations:
$174,000.00
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above
unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular
meeting of said Board held on the 18th day of July AD 2007.
Mayor Di Gennaro
Mayor Pro Tern Spehar
Commissioner McCoy
Commissioner Neugent
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Item 16 unant Fund 158 Interagency Communications
OMB Schedule Item Number 17
Resolution No.
- 2007
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase
items to account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2007 now
therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2007 be and the
same is hereby increased by the amount hereinafter set forth:
Fund #404 Key West International Airport
Revenue:
404 - 381304GT
Transfer fm Fund 304
$2,000,000.00
Total Revenue
$2,000,000.00
Appropriations:
404-86505-590405
Budgeted Transfers
$2,000,000.00
Total Appropriations:
$2,000,000.00
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above
unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular
meeting of said Board held on the 18th day of July AD 2007.
Mayor Di Gennaro
Mayor Pro Tern Spehar
Commissioner McCoy
Commissioner Neugent
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chainnan
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Item 17 unant Fund 404 to 86505 590405
OMB Schedule Item Number 18
Resolution No.
- 2007
A RESOLUTION CONCERNING THE TRANSFER OF FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to make
budgeted transfers in the Monroe County Budget for the Fiscal Year 2007, now therefore,
BE IT RESOL VED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, that there shall be transfers of amounts previously set up in the Monroe County
Budget for the Fiscal Year 2007 as, hereinafter set forth to and from the following accounts:
Fund #166 Marathon Municipal Svc
From: 166-5350-85551-590990
Cost Center # 85551 Reserves 166
For the Amount: $19,649.35
To: 166-5350-55000-530340
Cost Center # 55000 Marathon Wastewater
Other Uses
Other Contractual Svcs
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the
above, is hereby authorized and directed to make necessary changes of said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
regular meeting of said Board held on the 18th day of July, AD 2007.
Mayor Di Gennaro
Mayor Pro Tem Spehar
Commissioner McCoy
Commissioner Neugent
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Item 18 fund 166 tmsfr fm 85551 to 55000
OMB Schedule Item Number 19
Resolution No.
- 2007
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase
items to account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2007 now
therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2007 be and the
same is hereby increased by the amount hereinafter set forth:
Fund #166 Marathon Municipal Svc
Revenue:
166 - 311200GA
166 - 361005GI
Del Ad Valorem Taxes
Interest Earnings
$ 460.00
249,585.10
Total Revenue
$250,045.10
Appropriations:
166-5350-55000-530340
Other Contractual Svcs
$250,045.10
Total Appropriations:
$250,045.10
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above
unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular
meeting of said Board held on the 18th day of July AD 2007.
Mayor Di Gennaro
Mayor Pro Tern Spehar
Commissioner McCoy
Commissioner Neugent
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Item 19 unant Fund 166 to 55000
OMB Schedule Item Number 20
Resolution No.
- 2007
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase
items to account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2007 now
therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2007 be and the
same is hereby increased by the amount hereinafter set forth:
Fund #405 KW AlP Series 2006 Bonds
Cost Center#630904 Elevated Parking
Project# GAKB04 Elevated Parking
Function# 5400 Activity#5450 Official Division#1018
Revenue:
405 - 381404GT-GAKB04 Transfer fm Fund 404
2,000,000.00
Total Revenue
$2,000,000.00
Appropriations:
405-5450-630904-560630-GAKB04-560630
$2,000,000.00
Total Appropriations:
$2,000,000.00
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above
unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular
meeting of said Board held on the 18th day of July AD 2007.
Mayor Di Gennaro
Mayor Pro Tern Spehar
Commissioner McCoy
Commissioner Neugent
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Item 20 unant Fund 405 to 630904
OMB Schedule Item Number 21
Resolution No.
- 2007
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase items to
account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2007, now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA,
that the following accounts of the Monroe County Budget for the Fiscal Year 2007, be and the same is hereby increased by
the amount hereinafter set forth:
Fund #125-Gov't Fund Type Grants
Cost Center# 13522 LETP 07 Grant
Function # 5200-Public Safety
Activity #5250-Homeland Security
Official/Division #1012-Public Safety
Project# GAK0701 KW Airport LETP 07 Grant
Revenue:
125-13522-3312000S-GAK0701
Federal Grants Public Safety
$100,000.00
Total Revenue
$100,000.00
------
------
Appropriations:
125-5250-1 3522-530490-GAK070 1-560640 Capital Outlay-Equipment $100,000.00
Total Appropriations:
$100,000.00
--------
-------
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above
unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of
said Board held on the 18th day of July AD 2007.
Mayor Di Gennaro
Mayor Pro Tern Spehar
Commissioner McCoy
Commissioner Neugent
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Item 21 unant 13522 GAK0701 KW Airport LETP 07 grant
OMB Schedule Item Number 22
Resolution No. - 2007
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase items to account for unanticipated
funds in the Monroe County Budget for the Fiscal Year 2007, now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the following
accounts of the Monroe County Budget for the Fiscal Year 2007, be and the same is hereby increased by the amount hereinafter set forth:
Fund #125-Gov't Fund Type Grants
Cost Center# 13523 ODP UASI 06 Grant
Function # 5200-Public Safety
Activity #5250-Emergency Disaster Relief
Official/Division # I 0 12-Public Safety
Project# GE0722 MCSO/EMG ODP UASI 06 Grant
GE0723 MCFR ODP UASI 06 Grant
GAK0702 KWIA ODP UASI 06 Grant
Revenue:
125-13523-3312000S-GE0722
125-13523-3312000S-GE0723
125-13523-3312000S-GAK0702
Federal Grants-Public Safety
Federal Grants-Public Safety
Federal Grants-Public Safety
$347,277.00
$ 9,000.00
$160,000.00
Total Revenue
$516,277.00
--------
-----
Appropriations:
125-5250-1 3523-530490-GE0722-530340 Other Contractual Svcs
I 25-5250-13523-530490-GE0723-530340 Other Contractual Svcs
125-5250-13523-530490-GAK0702-530340 Other Contractual Svcs
$347,277.00
$ 9,000.00
$160,000.00
Total Appropriations:
$516,277.00
-------
-------
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above unanticipated
funds, is hereby authorized and directed to place funds in said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said
Board held on the 18 day of July AD 2007.
Mayor Di Gennaro
Mayor Pro Tern Spehar
Commissioner McCoy
Commissioner Neugent
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Mayor/Chairman
Item 22 unant Fund 125 13523 odp uasi 06 grant
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 18,2007
Division: Public Works
Bulk Item: Yes -K- No
Department: Solid Waste Management
Staff Contact PersonJPhone #: Carol A. Cobb/
305.292.4432 (x4432)
AGENDA ITEM WORDING: Permission to advertise public hearings concerning the annual
non-ad valorem assessment for the collection, disposal, and recycling of residential solid waste;
and the establishment of collection, disposal, and recycling rates for commercial waste stream
generators, as required by Florida Statutes
ITEM BACKGROUND: Tentative rates for both the residential and commercial sectors are
being presented at the Board of County Commissioners meeting this date.
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $1,000.00
COST TO COUNTY: $1,000.00
BUDGETED: Yes -K- No_
SOURCE OF FUNDS: 40000-530498
REVENUE PRODUCING: Yes
No.x...
AMOUNTPERMONTH_ Year
APPROVED BY: County Atty N/A OMB/Purchasing N/A Risk Management _N/A_
DOCUMENTATION:
Included
Not Required_X_
DISPosmON:
AGENDA ITEM #
Revised 11/06
MEMORANDUM
TO:
Dent Pierce, Director
Public Works Division
Carol A. Cobb, Sr. Administrator OM'/ () (j./I.
Solid Waste Management
FROM:
DATE:
June 4, 2007
RE:
Permission to Advertise Public Hearings
Florida Statutes require that we advertise the Public Hearings where rates for
both residential and commercial solid waste collection, disposal, and recycling are set.
Only one ad is required, and should cost no more than $1,000.00.
.....'-'m~ "'...' "'''''-'.l''l L L '-'Vll'J.l't'~';:'LV1"JlJ~
AGENDA ITEM SUMMARY
Meeting Date: July 18, 2007
Division: Public Works
BulkItem: Yes -X-. No
Department: Solid Waste Management
Staff Contact Person/Phone #: Carol A. Cobb/
305.292.4432 (x4432)
AGENDA ITEM WORDING: Approval of a resolution to adopt tentative residential solid waste
coDection, disposal, and recycling rates for Fiscal Year 2008.
ITEM BACKGROUND: The total tentative rates for Fiscal Year 2008 reflect no increase over
Fiscal Year 2007.
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval
TOTAL COST: N/A
COST TO COUNTY: N/A
BUDGETED: Yes -K.. No
SOURCE OF FUNDS: Special Assessment
REVENUE PRODUCING: Yes X No
~\.-\-\-
APPROVED BY: County Atty YES OMBlPurchasing..lilA.. Risk Management _N/A_
AMOUNT per year $9,000,000 approximately
DOCUMENTATION:
Included X
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised. 11/06
MEMORANDUM
TO:
FROM:
Dent Pierce, Director
Public Works Division
Carol A. Cobb, Sr. Administrator(!J a {l~
Solid Waste Management
DATE:
June 4, 2007
RE:
Tentative Residential Rate Resolution
Florida Statutes require that we establish annual residential rates for solid
waste collection, disposal, and recycling. The establishment of tentative rates
provides the criteria for the Public Hearings to be held in September, during which
the final rcrtes will be set.
The proposed rates for Fiscal Year 2008 reflect no increase over Fiscal Year
2007 .
SOLID WASTE MANAGEMENT
RESOLUTION NO. - 2007
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTYt
FLORIDA ADOPTING THE TENTATIVE RESIDENTIAL SOLID WASTE COLLECTION,
DISPOSAL AND RECYCLING RATES FOR THE FISCAL YEAR 2007 - 2008
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FWRIDA, as follows:
Seetion 1. The Board hereby adoptt the followlna tentative rates for Collection ofR.etldentlal SolId Wute:
1. For eaeh .lngle famOy home - $117.00 per annum;
2. For neb mobile home. $117.00 per annum;
3. For each multl-famJly unit - 5117.00 per annum.
Seetion 2. The Board hereby adopts the foIIotiving tentative rates for Disposal ofRetklentlal Solid Waste:
1. For eaeb single famJly home - 5134.00 per annum;
2. For each mobile home - 5134.00 per annum;
3. For eaeh multl-famDy unit - $134.00 per annum.
SectIoD J. The Board hereby adopts the foIIowtnc tentative rates for Recyelint of ResIdential Solid Waite:
t. For eacb .lngle famlly home - $41.00 per annum;
2. For eac:h mobile home. 541.00 per annum;
3. For eaeb multi-family unit - 541.00 per annum.
See&n 4. The total tentative rates for FY 200712008 are:
1. For each single funlly bome - $292.00 per annum;
1. For eaeh mobile home - $291.00 per annum;
3. For eacb muJtl-famOy unit - 5291.00 per annum.
PASSED AND ADOPTED by the Board of County Commlulonen of Monroe County, Florida, at a
meetm, ofllald Board held on the eighteenth day of July A.D. 2007.
Mayor DI GeIUW'O
Mayor Pro Tem Spehar
ConunJuloner Neugent
ColDlllllllloner McCoy
COlllmJ..ioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
MayorlChalrmlUl
(Seal)
MONROE COUNTY ATTORNEY
AP~=SFf4
YNTHIA L. HA
ASSISTANT COUNTY ATTORNEY
Date DlD - O'S.. 0 ':1-
Attest: DANNY L KOUlAGE, Clerk
Deputy Clerk
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 18,2007
Division: Public Works
Bulk Item: Yes --X- No
Department: Solid Waste Management
Staff Contact PersonJPhone #: Carol A. Cobb/
305.292.4432 (x4432)
AGENDA ITEM WORDING: Approval of a resolution to adopt tentative solid waste collection,
disposal, and recycling rates for commercial waste generators for Fiscal Year 2008
ITEM BACKGROUND: The Collection components of the commercial rates have increased by
2.7% in accordance with the franchise agreements and the Consumer Price IndeL
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval
TOTAL COST: N/A
COST TO COUNTY: N/A
BUDGETED: Yes -X- No
SOURCE OF FUNDS: Commercial
TiDDin2 Fees
REVENUE PRODUCING: Yes -X- No _ AMOUNT PER Year $2,000,000 approximately
t,cl\ /
APPROVED BY: County Arty YES", OMB/Purchasing N/A Risk Management N/A
DOCUMENTATION:
Included X
Not Required_
DISPosmON:
AGENDA ITEM #
Revised 11/06
MEMORANDUM
TO:
Dent Pierce, Director
aW~{M
CaroMbb. CPM, Sr. Administrator
Solid Waste Management
FROM:
DATE:
June 18, 2007
RE:
Tentative Commercial Rate Resolution
In accordance with the several Solid Waste Franchise Agreements, it is the
County's prerogative to set the annual commercial rates for solid waste collection,
disposal, and recycling. The establishment of tentative rates provides the criteria
for the PUblic Hearings to be held in September, during which the final rates will be
set.
The proposed rates for Fiscal Year 2008 are increased over Fiscal Year 2007
by 2.7%
RESOLUTION NO. - 2007
A RESOLUTION ESTABLISHING THE TENTATIVE PER
MONTH SOLID WASTE COLLECTION, DISPOSAL, AND
RECYCLING SERVICE RATES FOR COMMERCIAL PROP-
ERTY IN THE VARIOUS SOLID WASTE COLLECTION
FRANCHISE AREAS FOR FISCAL YEAR 2008.
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, as follows:
Section 1. Pursuant to the solid waste collection agreements entered into between the County
as Franchisor and the solid waste collectors as Franchisees, the solid waste service rates for commercial
property, as defined in See, 8-72 (q), Monroe County Code, are hereby adjusted in each district, on a per
month basis, to the following:
Franchise Area 1
Waste Management Inc, of Florida
a) CAN PICKUP RATE SCHEDULE
Number of Pickups Per Week
No. of Rate
cans* Element 2 3 4 5 6
2 COLLECTION 13.78 20.67 27.57 34.46 41.35
DISPOSAL 18.10 27.10 36.15 45.20 54,25
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00
TOTAL 31.88 47.77 63.72 79.66 95.60
3 COLLECTION 20.67 30.98 41.35 51.71 61.97
DISPOSAL 27,10 40.65 54,25 67.80 81.35
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00
TOTAL 47.77 71.63 95.60 119.51 143.32
4 COLLECTION 27.57 41.35 55.14 68.93 82.70
DISPOSAL 36.15 54.25 72.30 90.40 108.45
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00
TOTAL 63.72 95.60 127.44 159.33 191.15
5 COLLECTION 34.46 51.71 68.93 86.20 103.46
DISPOSAL 45.20 67.80 90.40 112.95 135.55
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00
TOTAL 79.66 119.51 159.33 199.15 239;01
6 COLLECTION 41.35 61.97 82.70 103.46 124.06
DISPOSAL 54.25 81.35 1 08.45 135.55 162.70
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00
TOTAL 95.60 143.32 191.15 239.01 286.76
*Based on 32 gallon cans
Page 1
Franchise Area 1
Waste Management Inc, of Florida
b) CONTAINERIZED PICKUP RATE SCHEDULE
Number of Pickups Per Week
Container Rate
Size Element 1 2 3 4 5 6 7
1 COLLECTION 36.93 60.75 84.73 106.92 129.75 152.71 176.60
DISPOSAL 28.60 57.20 85.80 114.40 143.00 171.60 200.20
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 65.53 117.95 170.53 221,32 272.75 324.31 376.80
2 COLLECTION 60.75 106.92 152.71 198.42 242.04 285.60 329.29
DISPOSAL 57.20 114.40 171.60 228.80 286.00 343.20 400.40
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 117.95 221.32 324.31 427.22 528.04 628.80 729.69
3 COLLECTION 84.73 152.71 220.30 285.60 351.12 416.63 482.06
DISPOSAL 85.80 171.60 257.40 343.20 429.00 514.80 600.60
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 170.53 324.31 477.70 628.80 780.12 931.43 1082.66
4 COLLECTION 106.92 198.42 285.60 373.01 460.26 547.50 634,72
DISPOSAL 114.40 228.80 343.20 457.60 572.00 686.40 800.80
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 221.32 427.22 628.80 830.61 1032.26 1233.90 1435.52
6 COLLECTION 152.71 285.60 416.63 547.50 678.41 809.29 940.18
DISPOSAL 171.60 343.20 514.80 686.40 858.00 1029.60 1201.20
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 324.31 628.80 931.43 1233.90 1536.41 1838.89 2141.38
8 COLLECTION 198.42 373.01 547.50 721.95 896.55 1071.07 1245.63
DISPOSAL 228.80 457.60 686.40 915,20 1144.00 1372.80 1601.60
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 427.22 830.61 1233.90 1637.15 2040.55 2443,87 2847.23
**Rates for recycling services are not reflected in these tables. Those charges are based on a collection
fee of $5.04 per cubic yard and a processing fee of $.81 per cubic yard; there is no disposal fee for recycl-
ing services. Monthly charges will depend on the specific level of service.
Page 2
Franchise Area 2
Mid-Keys Waste, Inc.
a) CAN PICKUP RATE SCHEDULE
Number of Pickups Per Week
No. of Rate
cans. Element 2 3 4 5 6
2 COLLECTION 16.42 24.65 32.76 41.00 49.24
DISPOSAL 18.10 27.10 36.15 45.20 54.25
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00
TOTAL 34.52 51.75 68.91 86.20 103.49
3 COLLECTION 24.65 37.01 49.24 61.54 73.88
DISPOSAL 27.10 40.65 54.25 67.80 81.35
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00
TOTAL 51.75 77.66 103.49 129.34 155.23
4 COLLECTION 32.76 49.24 65.66 82.06 98.47
DISPOSAL 36.15 54.25 72.30 90.40 108.45
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00
TOTAL 68.91 103.49 137.96 172.46 206.92
5 COLLECTION 41.00 61.54 82.06 102.67 123.13
DISPOSAL 45.20 67.80 90.40 112.95 135.55
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00
TOTAL 86.20 129.34 172.46 215.62 258.68
6 COLLECTION 49.24 73.88 98.47 123.13 147.78
DISPOSAL 54.25 81.35 108.45 135,55 162.70
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00
TOTAL 103.49 155.23 206.92 258.68 310.48
*Based on 32 gallon cans
Page 3
Franchise Area 2
Mid-Keys Waste, Inc.
b) CONTAINERIZED PICKUP RATE SCHEDULE
Number of Pickups Per Week
Container Rate
Size Element 1 2 3 4 5 6 7
1 COLLECTION 41.26 69.37 97.51 123.95 151.00 178.09 206.20
DISPOSAL 28.60 57.20 85.80 114.40 143.00 171.60 200.20
RECYCLING*'" 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 69.86 126.57 183.31 238.35 294.00 349.69 406.40
2 COLLECTION 69.37 123.95 178.09 232.09 284.29 336.03 388.04
DISPOSAL 57.20 114.40 171.60 228.80 286.00 343.20 400.40
RECYCLING*'" 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 126.57 238.35 349.69 460,89 570.29 679.23 788.44
3 COLLECTION 97.51 178.09 258.35 336.03 413.98 491.87 569.86
DISPOSAL 85.80 171.60 257.40 343.20 429.00 514.80 600.60
RECYCLING*'" 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 183.31 349.69 515.75 679.23 842.98 1006.67 1170.46
4 COLLECTION 123,95 232.09 336.03 439.99 543.91 647.80 751.69
DISPOSAL 114.40 228.80 343.20 457.60 572.00 686.40 800.80
RECYCLING*'" 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 238.35 460.89 679.23 897.59 1115.91 1334.20 1552.49
6 COLLECTION 178.09 336.03 491.87 647.80 803.69 959.58 1115.41
DISPOSAL 171.60 343.20 514.80 686.40 858.00 1029.60 1201.20
RECYCLING*'" 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 349.69 679.23 1006.67 1334.20 1661.69 1989.18 2316.61
8 COLLECTION 232.09 439.99 647.80 855.56 1063.46 1271.21 1479.10
DISPOSAL 228.80 457.60 686.40 915.20 1144.00 1372.80 1601.60
RECYCLING*'" 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 460.89 897.59 1334.20 1770.76 2207.46 2644.01 3080.70
-Rates for recycling services are not reflected in these tables. Those charges are based on a collection
fee of $5.98 per cubic yard and a processing fee of $.81 per cubic yard; there is no disposal fee for recycl-
ing services. Monthly charges will depend on the specific level of service.
Page 4
Franchise Area 3
Keys Sanitary Service
a) CAN PICKUP RATE SCHEDULE
Number of Pickups Per Week
No. of Rate
cans* Element 2 3 4 5 6
2 COLLECTION 16.01 24.02 32.13 40.18 48.08
DISPOSAL 18.10 27.10 36.15 45.20 54.25
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00
TOTAL 34.11 51,12 68.28 85.38 102.33
3 COLLECTION 24.02 36.12 48.08 60.21 72.32
DISPOSAL 27.10 40.65 54.25 67.80 81.35
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00
TOTAL 51.12 76.77 102.33 128.01 153.67
4 COLLECTION 32.13 48.08 64.21 80.34 96.35
DISPOSAL 36.15 54.25 72.30 90.40 108.45
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00
TOTAL 68.28 102.33 136.51 170.74 204.80
5 COLLECTION 40.18 60.21 80.34 100.33 120.45
DISPOSAL 45.20 67.80 90.40 112.95 135.55
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00
TOTAL 85.38 128.01 170.74 213.28 256.00
6 COLLECTION 48.08 72.32 96.35 120.45 144.42
DISPOSAL 54.25 81.35 108.45 135.55 162.70
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00
TOTAL 102.33 153.67 204.80 256.00 307.12
*Based on 32 gallon cans
Page 5
Franchise Area 3
Keys Sanitary Service
b) CONTAINERIZED PICKUP RATE SCHEDULE
Number of Pickups Per Week
Container Rate
Size Element 1 2 3 4 5 6 7
1 COLLECTION 40.69 68.27 95.83 121.61 148.08 174.58 202.07
DISPOSAL 28.60 57.20 85.80 114.40 143.00 171.60 200.20
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 69.29 125.47 181.63 236.01 291.08 346.18 402.27
2 COLLECTION 68.27 121.61 174.58 227.52 278.25 329.14 379.98
DISPOSAL 57.20 114.40 171.60 228.80 286.00 343.20 400.40
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 125.47 236.01 346.18 456.32 564.25 672.34 780.38
3 COLLECTION 95.83 174.58 252.92 329.14 405.37 481.54 557.71
DISPOSAL 85.80 171.60 257.40 343.20 429.00 514.80 600.60
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 181.63 346.18 510.32 672.34 834.37 996.34 1158.31
4 COLLECTION 121.61 227.52 329.14 430.76 532.31 634.07 735.54
DISPOSAL 114.40 228.80 343.20 457.60 572.00 686.40 800.80
RECYCLlNG- 0.00 0.00 0,00 0.00 0.00 0.00 0.00
TOTAL 236.01 456.32 672.34 888.36 1104.31 1320.47 1536.34
6 COLLECTION 174.58 329,14 481.54 634.07 786.38 938.84 1091 ,24
DISPOSAL 171.60 343.20 514.80 686.40 858.00 1029.60 1201.20
RECYCLlNG- 0,00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 346.18 672.34 996.34 1320.47 1644,38 1968.44 2292.44
8 COLLECTION 227.52 430.76 634.07 837.29 1040.41 1243.70 1446.98
DISPOSAL 228.80 457.60 686.40 915.20 1144.00 1372.80 1601.60
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 456.32 888.36 1320.47 1752.49 2184.41 2616.50 3048.58
-Rates for recycling services are not reflected in these tables. Those charges are based on a collection
fee of $5.85 per cubic yard and a processing fee of $.81 per cubic yard; there is no disposal fee for recycl-
ing services. Monthly charges will depend on the specific level of service.
Page 6
Franchise Area 4
Ocean Reef Club, Inc.
a) CAN PICKUP RATE SCHEDULE
Number of Pickups Per Week
No. of Rate
cans* Element 2 3 4 5 6
2 COLLECTION 17.39 25,96 34.60 43.31 51.94
DISPOSAL 18.10 27.10 36.15 45.20 54.25
RECYCLING" 0.00 0.00 0.00 0.00 0.00
TOTAL 35.49 53.06 70.75 88.51 106.19
3 COLLECTION 25.96 38.86 51.94 64.89 77.96
DISPOSAL 27.10 40.65 54.25 67.80 81.35
RECYCLING" 0.00 0.00 0.00 0.00 0.00
TOTAL 53.06 79.51 106.19 132.69 159.31
4 COLLECTION 34.60 51.94 69.28 86.60 103.78
DISPOSAL 36.15 54.25 72.30 90.40 108.45
RECYCLING" 0.00 0.00 0.00 0.00 0.00
TOTAL 70.75 106.19 141.58 177 .00 212.23
5 COLLECTION 43.31 64.89 86.60 108.18 129.76
DISPOSAL 45.20 67.80 90.40 112.95 135.55
RECYCLING" 0.00 0.00 0.00 0.00 0.00
TOTAL 88.51 132.69 177.00 221.13 265.31
6 COLLECTION 51.94 77.96 103.78 129.76 155.78
DISPOSAL 54.25 81.35 108.45 135.55 162.70
RECYCLING" 0.00 0.00 0.00 0.00 0.00
TOTAL 106.19 159.31 212.23 265.31 318,48
*Based on 3Z gallon cans
Page 7
Franchise Area 4
Ocean Reef Club, Inc.
b) CONTAINERIZED PICKUP RATE SCHEDULE
Number of Pickups Per Week
Container Rate
Size Element 1 2 3 4 5 6 7
1 COLLECTION 43.24 72.73 102.31 130.14 158.56 187.18 219.29
DISPOSAL 28.60 57.20 85.80 114.40 143.00 171.60 200.20
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 71.84 129.93 188.11 244.54 301.56 358.78 419.49
2 COLLECTION 72.73 130.14 187.18 244.06 298.90 353.67 408.44
DISPOSAL 57.20 114.40 171.60 228.80 286.00 343.20 400.40
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00 0,00 0.00
TOTAL 129.93 244.54 358.78 472.86 584.90 696.87 808.84
3 COLLECTION 102.31 187.18 271.59 353.67 435.81 518.04 600.11
DISPOSAL 85.80 171.60 257.40 343.20 429.00 514.80 600.60
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 188.11 358.78 528.99 696.87 864.81 1032.84 1200.71
4 COLLECTION 130.14 244.06 353.67 463.28 572.86 682.33 791.99
DISPOSAL 114.40 228,80 343.20 457.60 572.00 686.40 800.80
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 244.54 472.86 696.87 920.88 1144.86 1368.73 1592.79
6 COLLECTION 187.18 353,67 518.04 682.33 846.69 1011.07 1175.36
DISPOSAL 171.60 343.20 514.80 686.40 858.00 1029.60 1201.20
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 358.78 696.87 1032.84 1368.73 1704.69 2040.67 2376.56
8 COLLECTION 244.06 463.28 682.33 901.54 1120.67 1339.79 1558,86
DISPOSAL 228.80 457.60 686.40 915.20 1144.00 1372.80 1601.60
RECYCLlNG- 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 472.86 920.88 1368.73 1816.74 2264.67 2712.59 3160.46
**Rates for recycling services are not reflected in these tables, Those charges are based on a collection
fee of $6,33 per cubic yard and a processing fee of $.81 per cubic yard; there Is no disposal fee for recycl-
ing services. Monthly charges will depend on the specific level of service.
Page 8
Section 2. The collection service rates established herein are additional to the disposal rates
levied as non-ad valorem assessments against commercial property pursuant to Sec. 8-94, et seq.,
Monroe Coanty Code, and Section 197,3632, Fla. Stat.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida,
at a meeting of said Board held on the 18th day of July, A.D.,2007.
Mayor Di Gennaro
Mayor Pro Tem Spehar
Commissioner Neugent
Commissioner McCoy
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
BY
Mayor/Chairman
(SEAL)
Attest: DANNY L. KOLHAGE, CLERK
Deputy Clerk
MONROE COUNTY ATTORNEY
APPE1'~
CY IA L. ALL
ASSISTANT COUNTY ,c.T'~';>~\jEY
Date 0(,- (}....O ~ ~ 0 ':I-
Page 9
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 7/18/07
Division: Public Works
Bulk Item: Yes -X-
No
Department: Solid Waste Management
Staff Contact PersonlPhone #: Carol A. Cobb/
305.292.4432 (x4432)
AGENDA ITEM WORDING: Approval to award bid and contract to US Biosystems, Inc.
(lowest bidder) for Ground Water and Surface Water Sampling and Analysis at the County's
three (3) landfills
ITEM BACKGROUND: As part of the permits and consent orders for the County
landfills, the Florida Department of Environmental Protection requires ground water
and surface water at each of the landfills to be sampled and analyzed for required
monitoring parameters. This is to be done semi-annually.
PREVIOUS RELEVANT BOCC ACTION: Previous approvals of various contracts and
renewals of same, as allowed by the bid and budget process; 12/20/06 approval to
terminate the contract with Hi-Tech Environmental Consultants, Inc. for failure to
perform
CONTRACT/AGREEMENT CHANGES: New contract
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $6.056.00
BUDGETED: Yes --L No
COST TO COUNTY: $6.056.00
SOURCE OF FUNDS: Account 414-40000-
530310
REVENUE PRODUCING: Yes No X
APPROVED BY: County Atty 7
DOCUMENTATION: Included X
AMOUNTPERMONTH_ Year
OMB/Purchasing YES Risk Management _YES_
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 11/06
MEMORANDUM
TO:
Dent Pierce, Director
Public Works Division
Carol A. Cobb, Sr. Administrator tZ/ t/ ~
Solid Waste Management .
FROM:
DATE:
June 28, 2007
RE:
Ground Water and Surface Water Sampling and analysis
The bid process has resulted in the selection of US Biosystems, Inc. to be
recommended to the Board for approval of a contract.
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MONROE COUNTY BOARD OF COUNTY C01\1MISSIONERS
CONTRACT SUMMARY
Contract with: US Biosystems, Inc. Contract #_
Effective Date: 07/18/07
Expiration Date:
Contract PurposelDescription:
Ground water and surface water sampling and analysis
Contract Manager: Carol A. Cobb 4432 Solid Waste Management/
Stop # 1
(Name) (Ext.) (Department/Stop #)
for BOCC meetinj;t on 07/18/07 Agenda Deadline: 07/03/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 6,056.00
Budgeted? Yest8] No 0 Account Codes:
Grant: $ N/a
County Match: $ N/ A
Current Year Portion: $ 3.028.00
414-40000-530310-_-_
- - - -
-----
- - - -
-----
- - - -
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $N/Alyr For: N/A
(Not included in dollar value above) (eg. maintenance utilities. janitorial, salaries etc.)
CONTRACT REVIEW
Changes
Daty Iy. Needed ~. ...
Division Director ~ YesDNo[gl ~
Risk Management 1-a -D7 Y esO No~ ,,'
~~.B~~ing 7-Z-67 YesDN~ ~~ .--
County Attorney (,~, YesD No~ r^i~ t, tkl{
Date Out
~61t
7-;)-0,
Comments:
OMB Form Revised 2/27/01 MCP #2
Agreement for Ground Water and Surface Water Sampling and Analysis
THIS AGREEMENT ("Agreemenf) made and entered into this day of
, 2007, by and between MONROE COUNTY, FLORIDA ("County") ,
1100 Simonton Street, Key West, Florida, and US Biosystems, Inc. ("Contractor") whose
address is 3231 NW ~ Avenue, Boca Raton, FL 33431.
WITNESSETH:
The parties hereto, for the consideration hereinafter set forth, mutually agree as follows:
1. THE CONTRACT
The contract between the County and the Contractor, of which this Agreement is
a part, consists of the contract documents, as specified in paragraph 2.
2. THE CONTRACT DOCUMENTS
The contract documents consist of this Agreement, the Request for Bid and any
addenda, the Contractor's Bid response documents, any other amendments
hereto executed by the parties, together with the required County documents
furnished as part of the Bid or required to be furnished by the Bid, and all
required Insurance documentation.
3. SCOPE OF THE WORK
The Contractor shall provide all labor, equipment, materials, and services to
sample, analyze, and report on the County Landfills' eleven (11) ground water
monitoring wells and three (3) surface water monitoring locations.
The Contractor shall perform all of the work described in the Bid Specification
entitled:
GROUND WA TER AND SURFACE WA TER SAMPUNG AND ANAL YSIS
4. THE CONTRACT AMOUNT
A. The Owner shall pay the Contractor in current funds for the Contractor's faithful
performance of the Contract
B. The Contractor shall invoice the Owner semi-annually, following the completion
of each event
- C. The Contract Sum is $6.056.00, and the semi-annual invoices may be submitted
for one half of this sum.
5. CONTRACTOR'S ACCEPTANCE OF CONDITIONS
This Agreement and the provision of the services at the locations listed have
been fully considered by the Contractor, who understands the same and agrees
to their sufficiency and suitability. Under no circumstances, conditions, or
situations shall this Contract be more strongly construed against the County than
against the Contractor.
1
The passing, approval, and/or acceptance by the County of any of the services
furnished by the Contractor shall not operate as a waiver by the County of strict
compliance with the tenns of this Contract, and specifications covering the
services. Failure on the part of the Contractor, immediately after Notice to
Correct shall entitle the County, if it sees fit, to correct the same and recover the
reasonable cost of such replacement and/or repair from the Contractor, who shall
in any event be jointly and severally liable to the County for all damage, loss, and
expense caused to the County by reason of the Contractor's breach of this
Contract and/or his failure to comply strictly and in all things with this Contract
and with the specifications.
6. HOLD HARMLESS
The Contractor covenants and agrees to indemnify and hold hannless Monroe
County Board of County Commissioners from any and all claims for bodily injury
(including death), personal injury, and property damage (including property owned
by Monroe County) and any other losses, damages, and expenses (including
attorney's fees) which arise out of, in connection with, or by reason of services
provided by the Contractor or any of its Subcontractor(s) in any tier, occasioned
by the negligence, errors, or other wrongful act of omission of the Contractor or its
Subcontractors in any tier, their employees, or agents.
In the event that the service is delayed or suspended as a result of the
Contractor's failure to purchase or maintain the required insurance, the
Contractor shall indemnify the County from any and all increased expenses or
lost revenue resulting from such delay.
The first ten dollars ($10.00) of remuneration paid to the Contractor is for the
indemnification provided for above. The extent of liability. is in no way limited to,
reduced, or lessened by the insurance requirements contained elsewhere within
this agreement. The provisions of this section shall survive the expiration or
earlier tennination of this agreement.
7. INDEPENDENT CONTRACTOR
At all times and for all purposes under this agreement the Contractor is an
independent contractor and not an employee of the Board of County
Commissioners for Monroe County, No statement contained in this agreement
shall be construed so as to find the Contractor or any of hislher employees,
contractors, servants, or agents to be employees of the Board of County
Commissioners for Monroe County.
8. ASSIGNMENT/SUBCONTRACT
The Contractor shall not assign or subcontract its obligations under this
agreement, except in writing and with the prior written approval of the Board of
County Commissioners for Monroe County and Contractor, which approval shall
be subject to such conditions and provisions as the Board may deem necessary.
This paragraph shall be incorporated by reference into any assignment or
subcontract and any assignee or subcontractor shall comply with all of the
2
provIsIons of this agreement Unless expressly provided for therein, such
approval shall In no manner or event be deemed to impose any obligation upon
the board in addition to the total agreed-upon price of the services/goods of the
Contractor and compensation to County.
9. COMPLIANCE WITH LAW
In providing all services/goods pursuant to this agreement, the Contractor shall
abide by all statutes, ordinances, rules and regulation pertaining to, or regulating
the provisions of, such services, including those now in effect and hereinafter
adopted. Any violation of said statutes, ordinances, rules and regulations shall
constitute a material breach of this agreement and shall entitle the Board to
terminate this contract immediately upon delivery of written notice of tennination
to the Contractor. The Contractor shall possess proper licenses to perfonn work
in accordance with these specifications throughout the tenn of this contract.
10. INSURANCE
Prior to execution of this agreement, and maintained throughout the life of the
contract, the Contractor shall furnish to the County Certificates of Insurance
indicating the minimum coverage limitation as listed below:
A. General Liability - include as a minimum:
. Premises Operations
· Products and Completed Operations
· Blanket Contractual Liability
. Personal Injury Liability
· Expanded Definition of Property Damage
The minimum limits acceptable shall be $300,000 Combined Single Limit
If split limits are provided, the minimum limits acceptable shall be: $100,000
per person; $300,000 per Occurrence; and $50,000 Property Damage.
An Occurrence Fonnpolicy is preferred. If coverage is changed to or
provided on a Claims Made Policy, its provisions should include coverage for
claims filed on or after the effective date of this contract, In addition, the
period for which claims may be reported should extend for a minimum of 48
months following the tennination or expiration of the contract
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS MUST BE
NAMED AS ADDITIONAL INSURED.
B. Vehicle Liability - include as a minimum:
· Owned, Non-Owned, and Hired Vehicles
The minimum limits acceptable shall be $300,000 Combined Single Limit
3
If split limits are provided, the mInimum limits acceptable shall be:
$100,000 per Person; $300,000 per Occurrence; and $50,000 Property
Damage.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS MUST
BE NAMED AS ADDITIONAL INSURED.
C. Workers Compensation -limits sufficient to respond to Florida Statute 440.
In addition, the Contractor shall obtain Employers' Liability Insurance with
limits of not less than:
$100,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, each employee
Coverage shall be provided by a company or companies authorized to
transact business in the State of Florida and the company or companies must
maintain a minimum rating of A-VI, as assigned by the AM. Best Company.
If the Contractor has been approved by Florida's Department -of Labor, as an
authorized self-insurer, the County shall recognize and honor the Contractor's
status. The Contractor may be required to submit a Letter of Authorization
issued by the Department of Labor and Certificate of Insurance, providing
details on the Contractor's Excess Insurance Program.
If the Contractor participates in a self-insurance fund, a Certificate of
Insurance will be required. In addition, the Contractor may be required to
submit updated financial statements from the fund upon request from the
County.
11. CONTRACTOR'S RESPONSIBILITY
The Contractor warrants that it is authorized by law to engage in the perfonnance
of the activities encompassed herein, subject to the tenns and conditions set
forth in these contract documents. Contractor shall at all times exercise
independent judgment and shall assume responsibility for the services to be
provided.
12_ NOTICE REQUIREMENT
Any notice required or pennitted under this agreement shall be in writing and
hand delivered or mailed, postage prepaid, to the other party by certified mail,
returned receipt requested, to the following:
FOR COUNTY
C, Dent Pierce, Director
Public Works Division
1100 Simonton Street, Room 2-231
Key West, Florida 33040
AND
Monroe County Administrator
1100 Simonton Street
Key West, Florida 33040
4
FOR CONTRACTOR OR
William Deckelmann, President
US Biosystems, Inc.
3231 NW 7th A venue
Boca Raton, FL 33431
REPRESENTATIVE AT JOBSITE
FOREMAN
Greg Morrison, Field Services/
Sample Custody Manager
US Biosystems, Inc
3231 NW ]1h Avenue
Boca Raton, FL 33431
Notice shall be deemed received when delivered or when deemed undeliverable
by the U.S. Postal Service.
13. CANCELLATION
A. In the event that the Contractor shall be found to be negligent in any aspect
of installation, stocking, maintenance, repair, or service, the County shall
have the right to tenninate this agreement after five days written notification
to the Contractor.
B. This contract may be tenninated for convenience by County upon ten (10)
days written notice to contractor delivered by hand or certified mail, return
receipt requested, of intent to tenninate and the date on which such
tennination beComes effective. Contractor shall cease work as directed. In
such case, Contractor shall be paid for all work executed and tennination
expenses, and expenses incurred prior to termination. No payment shall be
made for profit for work which has not been performed.
14. '.' GOVERNING LAWS, VENUE, INTERPRETATION, COSTS, FEES
This Agreement shall be governed by and construed in accordance with the laws
of the State of Florida applicable to contracts made and to be perfonned entirely
in the State.
In the event that any cause of action or administrative proceeding is instituted for
the enforcement or interpretation of the agreement, the County and Contractor
agree that venue shall lie in the appropriate court or before the appropriate
administrative body in Monroe County, Florida. This Agreement shall not be
subject to arbitration.
Mediation proceedings initiated and conducted pursuant to this Agreement shall
be in accordance with the Florida Rules of Civil Procedure and usual and
customary procedures required by the circuit court of Monroe County.
15. RECORDKEEPING
Contractor shall maintain all books, records, and documents directly pertinent to
perfonnance under this Agreement in accordance with generally accepted
accounting principles consistently applied. Each party to this Agreement or their
authorized representatives shall have reasonable and timely access to such
records of each other party to this Agreement for public records purposes during
the tenn of the Agreement and for four years following the tennination of this
5
Agreement. If an auditor employed by the County or Clerk determines that
monies paid to Contractor or not paid to County pursuant to this Agreement were
spent for purposes not authorized by this Agreement or wrongfully retained by
Contractor, the Contractor shall repay the monies together with interest
calculated pursuant to Sec. 55.03, FS, running from the date the monies were to
have been paid.
16. SEVERABILITY
If any term, covenant, condition or provision of this Agreement (or the application
thereof to any circumstance or person) shall be declared invalid or unenforceable
to any extent by a court of competent jurisdiction, the remaining terms, covenants,
conditions and provisions of this Agreement, shall not be affected thereby; and
each remaining term, covenant, condition and provision of this Agreement shall be
valid and shall be enforceable to the fullest extent permitted by law unless the
enforcement of the remaining terms, covenants, conditions and provisions of this
Agreement would prevent the accomplishment of the original intent of this
Agreement. The County and Contractor agree to reform the Agreement to replace
any stricken provision with a valid provision that comes as Close as possible to the
intent of the stricken provision.
17. ATTORNEY'S FEES AND COSTS
The County and Contractor agree that in the event any cause of action or
administrative proceeding is initiated or defended by any party relative to the
enforcement or interpretation of this Agreement, the prevailing party shall be
entitled to reasonable attorney's fees, court costs, investigative, and out-of-
pocket expenses, as an award against the non-prevailing party, and shall include
attorney's fees, court costs, investigative, and out-of-pocket expenses in
appellate proceedings.
18. BINDING EFFECT
The terms, covenants, conditions, and provisions of this Agreement shall bind
and inure to the benefit of the County and Contractor and their respective legal
representatives, successors, and assigns.
19. AUTHORITY
Each party represents and warrants to the other that the execution, delivery and
performance of this Agreement have been duly authorized by all necessary
County and corporate or individual action, as required by law.
20. CLAIMS FOR FEDERAL OR STATE AID
Contractor and County agree that each shall be, and is, empowered to apply for,
seek, and obtain federal and state funds to further the purpose of this
Agreement; provided that all applications, requests, grant Bids, and funding
solicitations shall be approved by each party prior to submission.
6
21. COOPERATION
In the event any administrative or legal proceeding is instituted against either
party relating to the formation, execution, performance, or breach of this
Agreement, County and Contractor agree to participate, to the extent required by
the other party, in all proceedings, hearings, processes, meetings, and other
activities related to the substance of this Agreement or provision of the services
under this Agreement. County and. Contractor specifically agree that no party to
this Agreement shall be required to enter into any arbitration proceedings related
to this Agreement.
22. NONDISCRIMINATION
County and Contractor agree that there will be no discrimination against any
person, and it is expressly understood that upon a determination by a court of
competent jurisdiction that discrimination has occurred, this Agreement
automatically terminates without any further action on the part of any party,
effective the date of the court order. County or Contractor agree to comply with
all Federal and Florida statutes, and all local ordinances, as applicable, relating
to nondiscrimination. These incfude but are not limited to: 1) Title VI of the Civil
Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of
race, color or national origin; 2) Title IX of the Education Amendment of 1972, as
amended (20 USC ss. 1681-1683, and 1685-1686), which prohibits
discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of
1973; as amended (20 use s. 794), which prohibits discrimination on the basis
of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss.
6101-6107) which prohibits discrimination on the basis of age; 5) The Drug
Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol
Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL
91-616) as amended, relating to nondiscrimination on the basis of alcohol abuse
or alcoholism;; 7) The Public Health Service Act of 1912, ss, 523 and 527 (42
USC ss. 690dd-3 and 29Oee-3), as amended, relating to confidentiality of alcohol
and drug abuse patent records; 8) Title VIII of the Civil Rights Act of 1968 (42
USC s. et seq.) as amended, relating to nondiscrimination in the sale, rental or
financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s.
1201 Note, as maybe amended from time to time, relating to nondiscrimination
on the basis of disability; 10) Any other nondiscrimination provisions in any
federal or state statutes which may apply to the parties to, or the subject matter
of, this Agreement. Monroe County Code Ch. 13, Art. VI, prohibiting
discrimination on the basis of race, color, sex, religion, disability, national origin,
ancestry, sexual orientation, gender identity or expression, familial status or age.
11) Any other nondiscrimination provisions in any Federal or state statutes which
may apply to the parties to, or the subject matter of , this Agreement.
23. COVENANT OF NO INTEREST
County and Contractor covenant that neither presently has any interest, and shall
not acquire any interest, which would conflict in any manner or degree with its
performance under this Agreement, and that only interest of each is to perform
and receive benefits as recited in this Agreement.
7
24. CODE OF ETHICS
County agrees that officers and employees of the County recognize and will be
required to comply with the standards of conduct for public officers and
employees as delineated in Section 112.313, Florida Statutes, regarding, but not
limited to, solicitation or acceptance of gifts; doing business with one's agency;
unauthorized compensation; misuse of pUblic position, conflicting employment or
contractual relationship; and disclosure or use of certain information.
25. NO SOLICITATION/PAYMENT
The County and Contractor warrant that, in respect to itself, it has neither
employed nor retained any company or person, other than a bona fide employee
working solely for it, to solicit or secure this Agreement and that it has not paid or
agreed to pay any person, company, corporation, individual, or firm, other than a
bona fide employee working solely for it, any fee, commission, percentage, gift,
or other consideration contingent upon or resulting from the award or making of
this Agreement. For the breach or violation of the provision, the Contractor
agrees that the County shall have the right to terminate this Agreement without
liability and, at its discretion, to offset from monies owed, or otherwise recover,
the full amount of such fee, commission, percentage, gift, or consideration.
26. PUBLIC ACCESS
The County and Contractor shall allow and permit reasonable access to, and
inspection of, all documents, papers, letters or other materials in its possession
or under its control subject to the provisions of Chapter 119, Florida Statues, and
made or received by the County and Contractor in conjunction with this
Agreement; and the County shall have the right to unilaterally cancel this
Agreement upon violation of this provision by Contractor.
27. NON-WAIVER OF IMMUNITY
Notwithstanding the provisions of Sec. 768.28, Florida Statues, the participation
of the County and the Contractor in this Agreement and the acquisition of any
commercial liability insurance coverage, self-insurance coverage, or local
govemment liability insurance pool coverage shall not be deemed a waiver of
immunity to the extent of liability coverage, nor shall any contract entered into by
the County be required to contain any provision for waiver.
28. PRIVILEGES AND IMMUNITIES
All of the privileges and immunities from liability, exemptions from laws,
ordinances, and rules and pensions and relief, disability, workers' compensation,
and other benefits which apply to the activity of officers agents or employees of
any of any publiC agents or employees of the County, when performing their
respective functions under this Agreement within the territorial limits of the
County shall apply to the same degree and extent to the performance of such
functions and duties of such officers agents, volunteers, or employees outside
the territorial limits of the County,
8
29. LEGAL OBLIGATIONS AND RESPONSIBILITIES
Non-Delegation of Constitutional or Statutory Duties. This Agreement is not
intended to, nor shall it be construed as, relieving any participating entity from
any obligation or responsibility imposed upon the entity by law except to the
extent of actual and timely performance thereof by and participating entity, in
which case the performance may be offered in satisfaction of the obligation or
responsibility. Further, this Agreement is not intended to, nor shall it be
construed as, authorizing the delegation of the constitutional or statutory duties of
the County, except to the extent permitted by the Florida constitution, state
statute, and case law.
30. NON-RELIANCE BY NON-PARTIES
No person or entity shall be entitled to rely upon the terms, or any of them, of the
Agreement to enforce or attempt to enforce any third-party claim or_entitlement to
or benefit of any service or program contemplated hereunder, and the County
and the Contractor agree that neither the County nor the Contractor or any agent,
officer, or employee of either shall have the authority to inform, counsel, or
otherwise indicate that any particular individual or group of individuals, entity or
entities, have entitlements or benefits under this Agreement separate and apart,
inferior to, or superior to the community in general or for the purposes
contemplated in this Agreement.
31. ATTESTATIONS
Contractor agrees to execute such documents as the County may reasonably
require, to include a Public Entity Crime Statement, an Ethics Statement, and a
Drug-Free Workplace Statement
32. NO PERSONAL LIABILITY
No covenant or agreement contained herein shall be deemed to be a covenant or
agreement of any member, officer, agent or employee of Monroe County in his or
her individual capacity, and no member, officer, agent or employee of Monroe
County shall be liable personally on this Agreement or be subject to any personal
liability or accountability by reason of the execution of this Agreement.
33. EXECUTION IN COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which
shall be regarded as an original, all of which taken together shall constitute one
and the same instrument any of the parties hereto may execute this Agreement
by signing any such counterpart.
34. SECTION HEADINGS
Section headings have been inserted in this Agreement as a matter of
convenience of reference only, and it is agreed that such section headings are
not a part of this Agreement and will not be used in the interpretation of any
provision of this Agreement.
9
35. CONTINGENCY STATEMENT
Monroe County's performance and obligation to pay under this contract is
contingent upon an annual appropriation by the Monroe County Board of County
Commissioners. .
36. PUBLIC ENTITY CRIME STATEMENT
A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid, proposal, or reply on a
contract to provide any goods or services to a public entity, may not submit a bid,
proposal, or reply on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real property to
public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, Or consultant under a contract with any public entity, and may not
transact business with any publiC entity in excess of the threshold amount
provided in Section 287.017, for CATEGORY TWO for a period of 36 months from
the date of being placed on the convicted vendor list.
IN WITNESS WHEREOF the parties hereto have executed this Agreement on the day
and date first written above in four (4) counterparts, each of which shall, without proof or
accounting for the other counterparts, be deemed an original contract.
(SEAL)
Attest: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Deputy Clerk
By:
Date:
Mayor/Chairman
(SEAL)
Attest:
CONTRACTOR
By:
~
. WIT SS
By: V~4J~
Title.: (J)rtlo~ ftr LOl/N1S f ~'7I1JiJ- CJ.x;ilD. Title: P /Y/),t, ",)-
BY:~~~,
/ WITNESS
Title: oIJ1,l'; da~~~~.
MONROE COUNTY ATTORNEY
AP OVED AS TO fPRJv1:
'-- 1..., ~
NTHIA L. ALL
ASSISTANT COUNTY ATTORNEY
Date 0 ~ - ;)..1 - D '::r-
10
LOBBYING AND CONFLICT OF INTEREST CLAUSE
SWORN STATEMENT UNDER ORDINANCE NO. 010-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
WILLIAM DECKELMANN
(Company OfficerlPartner/lndMdual)
"
warrants that hellt has not employed, retained or otherwise had ad on his/its behalf any fonner County
officer or employee In violation of SectIon 2 of Ordinance No. 010-1990 or any County officer or employee in
violation of Section 3 of OrtUnance No. 010-1990. For breach or viofatlOn of this provision the County may, In
Its discretion, tennfnate this Agreement without liability and may also, In Its discretton, deduct from the
Agreement or purchase price, or othefWise recover, the full amount of any fee, commission, percentage, gift,
or consideration paid to the former County officer or employee.
_ -',-i
~ikLP~;,s
(Signature)
Date: lXDl "llcr]
STATE OF:
COUNTY OF:
FLORIDA
PALM BEACH
Subscribed and sworn to (or afflnned) before me on Juili 1) l.LX)7
(date) by rn I ~f' J JJ ror"f'{> 1 (name of affiant). He/She is personally
known to me or has produced ~~~ \ ~ \c.pa.D0 as
Identification. (type of identification)
~~ ~~~.
NOTARY PUBLIC
My commission expires: .~ ~ ~ I ~\ I
~ PulUC-mD Of ft.oJmA
;C~\ WBAJA llfCn,AS
\'.;Comllllssi<.n #DD6s4153
,~iIpIres: MAR.D. 20j 1
~1IIW AH~N'nc 1l0NDING ~ INC.
NON-COllUSION AFFIDAVIT
I, WILLIAM DECKELMANN of the city of BOCA RATON
according to law on my oath, and under penalty of peljury, depose and say that
PRESIDENT
1.
lam
of the firm of
US BIOSYSTEMS, INC.
making the Bid for the services/worklproject described in the Request for Bids for:
GROUNI)WA'T'F.R & SfJRF'AC:EWATER SAMPLING & ANALYSIS and that I
executed the said Bid with full authority to do so:
2. The prices in this bid/Bid have been anivecf at independently without collusion,
consultation, communication or agreement for the purpose of restricting competition, as
to any matter relating to such prices with any other bidder or with any competitor.
3. Unless othetwise required by Jaw, the prices and percentage of return which have been
quoted in this bid/Bid have not been knowingly disclosed by the responder and witl not
knowingly be disclosed by the responder prior to bidlBid opening, directly or indirectly,
to any other bidder/responder or to any competitor.
4. No attempt has been made or will be made by the bidder/responder to induce any other
person, partnership or corporation to submit, or not to submit, a bidlBid for the purpose
of restricting competition.
5. The statements contained in this affidavit are true and correct, and made with full
knowledge that Monroe County relies upon the truth of the statements contained in this
vit in a rdi contracts projectlservices/work
obIt;'l L&7
(Date)
STATE OF:
COUNTY OF:
PERSONALLY APPEARED BEFORE ME, the undersigned authority, N')i ~J ~ ~
who, after first being sworn by me, (name of individual signing) affIXed hislher signature in the
space provided above on this ~ day of ~~ ,'L- 20.JL)
FLORIDA
PALM BEACH
HOTAlY PlJBUC.STAff. OP PLOilDA
i'~ BARBARA 11fOMAS
~j_miSfion 100654153
~, iIIIJIre!: MAR. 2:l, :lIU
MIUlIlD TIIlW ilI'lANTlC BOICDmG <n, we.
~~~~"'->..-
NOTARY PUBLIC
My Commission Expires: ~ -:;:..~):;:J() \ \
DRUG-FREE WORKPLACE FORM
The undersigned Contractor/bidder/responder in accordance with Florida Statute 287.087 hereby
certifies that
US BIOSYSTEMS, INC.
(Name of Business)
1. Publishes a statement notifying employees that the unlawful manufacture, distribution.
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specifying the actions that will be taken against employees for viofations of such prohibition.
2. Informs employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3. Gives each employee engaged in Providing the commodities or contractual services that are
under bid a copy of the statement specified in subsection (1).
4. 'n the statement specified in subsection (1), notify the employees that, as a condition of working
on the commodities or contractual services that are under bid, the employee. will abide by the teons
of the statement and will notify the employer of any conviction of, or plea of guilty or nolo
contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlfed substance law of
the United States or any state, for a violation occurring in the workplace no later than five (5) days
after such conviction.
5. Imposes a sanction on, or requires the satisfactory participation in a drug abuse assistance or
rehabilitation program if such ;s availabte in the employee's community, or any employee who is so
convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation
of this section.
As the person authorized to sign the statement, I certify that this firm complies fulry with the above
requirements.
;(~ t:c:? ~)
Bidder's Signature
t>(pID7/67
Date
~ ~~~=
NOTARY PUBLIC
My Commission Expires: ~ .;:;;;.. ~ l ~ \ \
iPllBUC.STATE Of fLOIUDA
BAIlBARA THOMAS
Chmmission #DD654153
lqlircs: MAR. 22, 201 I
'I'IUW I/J1N1T'c/!ONDlNG 00. me.
ACORDTM CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DDIYYYY)
6/27/07
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
BB& T Barger Ins Charlottesvlle ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
350 Old Ivy Way, 2nd Floor HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Charlottesville, VA 22903
434 979-7064 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A: Hartford Casualty Insurance Company 29424
U.S. Biosystems Inc. INSURER B:
3231 N. W. 7th Ave. INSURER c:
Boca Raton, FL 33431 INSURER D:
INSURER E:
Client#. 1006146
44USBIO
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO AlL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTR ..... TYPE OF INSURANCE POLICY NUMBER PJ>1-T~Y EFFECTIVE P~~fY EXPIRATION LIMITS
NSR
A X ~NERAL LIABILITY 14UUNTA8483 12/31/06 12/31/07 EACH OCCURRENCE $1 000 000
JL OMMERCIAL GENERAL LIABILITY g~~t~UO RENTED $300.000
f-- CLAIMS MADE ~ OCCUR MED EXP (Anyone person) $10000
~ PERSONAL & ADV INJURY $1 000000
- GENERAL AGGREGATE $2 000 000
~'L AGG~EnE LIMIT APnS PER: PRODUCTS - COMP/OP AGG $2.000 000
POLICY ~kW;: LOC
A X ~TOMOBILE LIABILITY 14UENTA8399 12/31/06 12/31/07 COMBINED SINGLE LIMIT
~ ANY AUTO (Ea accident) $1,000,000
- ALL OWNED AUTOS BODILY INJURY
$
SCHEDULED AUTOS (Per person)
-
~ HIRED AUTOS BODILY INJURY
$
~ NON-CWNED AUTOS (Per accident)
PROPERTY DAMAGE $
(Per accident)
RRAGE LIABILITY AUTO ONLY. EA ACCIDENT $
ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: AGG $
A X tijESSJUMBRELLA LIABILITY 14RHUTA8257 12/31/06 12/31/07 EACH OCCURRENCE $2.000 000
X OCCUR D CLAIMS MADE AGGREGATE $2 000 000
$
R DEDUCTIBLE $
RETENTION $ $
A WORKERS COMPENSATION AND 14WBNN6425 12/31/06 12/31/07 X WC STATU., I I OJ,';"
EMPLOYERS' UABIUTY $1 000 000
ANY PROPRIETORlPARTNERlEXECUTIVE E.L. EACH ACCIDENT
OFFICERlMEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYEE $1 000.000
~~E~I~r~~Jl~~NS below E.L. DISEASE. POLICY LIMIT $1 000.000
OTHER
-
DESCRIPTION OF OPERATIONS / LOCA noNS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS
U. S. Biosystems Inc. is a drug-free work place.
The County of Monroe is included as additional insured with respects to
the general liability coverage.
CERTIFICATE HOLDER
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRA nON
County of Monroe DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAlL -30.... DAYS WRITTEN
Solid Waste Management NOTICE TO THE CERTlACATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO so SHALL
1100 Simonton Street, Room 2-231 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
Key West, FL 33040 REPRESENTATIVES.
tz;:IZED REPiSENTATIVE
". ~, ..."""..
ACORD 25 (2001/08) 1 of 2
#S2162496/M1937712
LFT
@ ACORD CORPORATION 1988
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed, A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25-5 (2001/08) 2 of 2
#S21624961M1937712
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 18. 2007
Division: Public Works
Bulk Item: Yes ~ No
Department: Facilities Maintenance
Staff Contact Person: John W. King. 292-4431
AGENDA ITEM WORDING: Approval to remove termite-ridden tiki hut structures at the Blue
Heron Park, Big Pine Key.
ITEM BACKGROUND: These structures are in very bad condition and need to be removed for
safety reasons. The Parks and Recreation Advisory Board concurs with this action.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $1.500.00 dumping fees
BUDGETED: Yes ~ No
COST TO COUNTY: same
SOURCE OF FUNDS: Ad Valorem
REVENUE PRODUCING: Yes
No X AMOUNT PER MONTH
Year
APPROVED BY: County Atty _ OMB/Purchasing
Risk Management_
DOCUMENTATION:
Included
Not Required X
DISPOSITION:
AGENDA ITEM #
Revised 2/05
MEMORANDUM
DATE:
June 29, 2007
TO:
Dent Pierce, Division Director
Public Works
FROM:
John W. King, Sr. Director
Lower Keys Operations
RE:
Agenda Item - July 18, 2007 BOCC Meeting
Blue Heron Park, Big Pine Key
There are tiki but structures at the Blue Heron Park, Big Pine Key, which are termite ridden and
considered to be in very bad condition. These structures need to be removed for safety reasons.
Parks and Recreation Advisory Board concurs with this action.
T hereby recommend approval to remove the termite ridden tiki hut structures at Blue Heron Park
in Big Pine Key.
JWK/jbw
Enclosures
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 18, 2007
Division: Public Works
Bulk Item: Yes -L No
Department: Facilities Maintenance
Staff Contact Person: John W. King, 292-4431
AGENDA ITEM WORDING: Approval to terminate the month-month contract with G & K
Services, Inc. effective July 27, 2007, and approval to award bid and execute a contract with
ARAMARK Uniform Services, a division of ARAMARK Uniform & Career Apparel, LLC. for the
Division of Public Works uniform services.
ITEM BACKGROUND: On June 21, 2007, two bids were received as follows: (1) ARAMARK
Uniform Services - Long/Short-sleeved shirt $3.19 each; Polo Shirt $3.65 each; Long/short pants $3.43
each; and garment replacement at $.98 per garment, and (2) G & K Services - Long/Short-sleeved shirt
$3.75 each; Polo Shirt $3.75 each; Long/short pants $3.75 each; and garment replacement at $.10 per
garment.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES: New Agreement
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $6.62/employee/week/cotton-poly mix.
$7.08/employeelweek/polo
BUDGETED: Yes --X- No
COST TO COUNTY: same - NTE $25.000/yr.
SOURCE OF FUNDS: Ad Valorem. Gas Tax
& internal billing
REVENUE PRODUCING: Yes
No.x. AMOUNT PER MONm_ Year
APPROVED BY:
County Atty _ OMB/Purchasing _
Risk Management_
DOCUMENTATION: Included
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 2/05
MEMORANDUM
DATE:
June 29, 2007
TO:
Dent Pierce, Division Director
Public Works
FROM:
John W. King, Sr. Director
Lower Keys Operations
RE:
Agenda Item - July 18, 2007 BOCC Meeting
Approval to Terminate the Month-to-Month Contract
with G & K Services, Inc. effective July 27, 2007 and
Award Bid and Execute Contract with ARAMARK
Unifonn Services, a division of ARAMARK Uniform &
Career Apparel, LLC. For the Division of Public Works Uniform Services
G & K Services, Inc. has been providing uniform service for Monroe County on a month-to-month
contract. Bids were opened on June 21, 2007 for a new uniform service for Monroe County.
Two bidders responded: (1) ARAMARK Uniform Services - Long/Short-sleeved shirt $3.19 each;
Polo Shirt $3.65 each; Long/short pants $3.43 each; and garment replacement at $.98 per garment,
and (2) G & K Services - Long/Short-sleeved shirt $3.75 each; Polo Shirt $3.75 each; Long/short
pants $3.75 each; and garment replacement at $.1 o per garment.
I hereby recommend approval to terminate the month-month contract with G & K Services, Inc.
effective July 27,2007 and award bid and execute a contract with ARAMARK Uniform Services,
a division of ARAMARK Unifonn & Career Apparel, LLC. For the Division of Public Works
uniform services.
JWKJjbw
Enclosures
BOARD OF COUNTY COMMISSIONERS
AGENDAITEMSU~ARY
Meeting Date: July 18. 2007
Division: Public Works
Bulk item: Yes ---X- No
Department: Facilities Maintenance
Staff Contact Person: John W. King, 292-4431
AGENDA ITEM WORDING: Approval to award bid and execute a contract with Weathertrol
Maintenance Corp. for central air conditioning maintenance and repair for County facilities in the
lower keys.
ITEM BACKGROUND: On June 19, 2007, two bids were received as follows: (1) Weathertrol
Maintenance Corp. - Labor during regular hours $89.50/mechanic, $169.50/mechanic and helper;
overtime $134.25/mechanic, $354.25/mechanic and helper; Freon - R-22 $8.00/1b, R-12 $60.00/lb, R-
11 $70.00/lb, 134 A $18.00/lb, 408 A $35.00/lb, 404 A $25.00/lb, 123 $22.00/lb. and (2) Carrier
Commercial Service, a division of Carrier Corporation - Labor during regular hours $102/mechanic,
$196.00/mechanic and helper; overtime $150.00/mechanic, $290.00/mechanic and helper; Freon - R-
22 $5.66/lb, R-12 $35.50/lb, R-l1 $10.50/lb, 134 A $6.60/lb, 408 A $19.46/lb, 404 A $13.76/lb, 123
$9.70/lb.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES: New Agreement
STAFF RECOMMENDATIONS: Approval
TOTAL COST: not to exceed $25.000.
BUDGETED: Yes -X- No
COST TO COUNTY: not to exceed $25.000
SOURCE OF FUNDS: Ad Valorem
REVENUE PRODUCING: Yes
No X AMOUNT PER MONTH
Year
APPROVED BY: County Atty _ OMBlPurchasing
Risk Management _
DOCUMENTATION:
Included
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 2/05
MEMORANDUM
DATE:
June 29,2007
TO:
Dent Pierce, Division Director
Public Works
FROM:
John W. King, Sr. Director
Lower Keys Operations
RE:
Agenda Item - July 18, 2007 BOCC Meeting
Approval to A ward and Execute Agreement -
Weathertrol Maintenance Corp. for central air conditioning maintenance
and repair for the Lower Keys
Bids were opened on June 19, 2007 for central air conditioning maintenance and repair for the
Lower Keys.
Two bidders responded: (I) Weatherol Maintenance Corp.. Labor during regular hours
$89.50/mechanic, $169.50/mechanic and helper; overtime $134.25/mechanic, $354.25/mechanic
and helper; Freon - R-22 $8.00/1b, R-12 $60.00/lb, R-ll $70.00/1b, 134 A $18.00/1b, 408 A
$35.00/1b, 404 A $25.00/lb, 123 $22.00/1b. and (2) Carrier Commercial Service, a division of
Carrier Corporation - Labor during regular hours $102/mechanic, $196.00/mechanic and helper;
overtime $150.00/mechanic, $290.00/mechanic and helper; Freon - R-22 $5.66/lb, R-12 $35.50/Ib,
R-ll $1O.50/lb, 134 A $6.60/lb, 408 A $ 19.46/1b, 404 A $ 13.76/lb, 123 $9.70/lb.
I hereby recommend approval to award bid and execute a contract with Weathertrol Maintenance
Corp. for central air conditioning maintenance and repair for the Lower Keys.
JWK/jbw
Enclosures
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MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Weathertrol Maintenance Contract #_
Corp.
Effective Date: July 30, 2007
Expiration Date: July 29,2008
Contract Purpose/Description:
Central air conditioning maintenance and repair for the Lower Keys facilities.
Contract Manager: JoB. Walters 4549 Facilities Maint/Stop #4
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 07/18/07 Agenda Deadline: 07/03/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 25,000
Budgeted? Yes[g] No D Account Codes:
Grant: $ N/A
County Match: $ N/ A
Current Year Portion: $
001-20501-530-340-
001-20505-530-340-_
- - - -
-----
- - - -
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $-!yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Date In
Changes /
Needed /
YesDNo~
Date Out
'"
Division Director
o
Risk Man~~ment l--&O 7 Y esD No~
l7 ~-1 7/r-- h<\ - ...-t-;:::- ~
O.M.B./Purch~ing 45jU1YesDNoEi' ~ I c:--'
County Attomey ~/' YeSDNo~~~~ 1J~
OMB Form Revised 2/27/01 MCP #2
Vi -.,,..- Vi IOI,':W rnul'J-\lIl:P,llit.KltiUL !'JAlfH C:U 3059081039
T-140 P002
F-196
CeNTRAL AIR CONDITIONING MAINTENPo.NCE AND REPAIR
LOWER KEYS FACILITIES. MONROE COUNTY, FLORIDAI
ORIGI'NAl
AGREEMENT
FOR CENTRAL AIR CONDmONING MAINTENANCE
A. 'ID REPAIR - LO"\\-"ER KEYS lACllJTffiS. MONROE COUNTY. FLORIDA
This Agreement is made and entered into this day of , 2007.
between MONROE COUNTY, FLORIDA ("COUNlY"). a political subdivision of the
State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, and
'VEATHERTROL MAINTENMCE CORP. ("CONTRACTOR"), a F70rida
corporation, whose address is 7250 NE 4th A venue, Miami, Florida 33130.
WHEREAS. COUNTY desires to provide central air conditioning maintenance
and repair services to COUNTY Lower Keys Facilities;: and
WHEREAS, CON1RACTOR desires and is able to provide central air
conditioning maintenance and repair services to COUNTY Lower Keys Facilities; and
WHEREAS, it serves a legitimate public purpose for CONTRACTOR to provide
centra] air conditioning maintenance and repair services to COUNTY Lower Keys
Facilities, now therefore,
IN CONSIDERATION of the mutual promises and covenants contained herein,
it is agreed as follows:
1. THE AGREEMENT
The Agreement consists of this document and its exhibits only.
2. SCOPE OF THE WORK
A.
Routine repairs and maintenance of all county maintained centraJ air
conditioning units in the Lower Keys area.
Emergency repairs of all county maintained central air conditioning units
in the Lower Keys area. The CONTRACTOR shall be available 24 hours
per day, 365 days per year, The CONTRACTOR shall be at the site of an
air conditioning malfunction within three (3) hours of verbal or written
notification by the COUNTY. The CONTRACTOR shall provide an after
hours COntact person and phone number. The COUNTY, upon award of
the contract, shall provide a contact person and phone nwnber for building
and equipment access.
The CONTRACTOR shaIl have access to a supply of all parts and controls
normally necessary for the emergency repairs of all county maintained
B.
c.
Agl"eMient
May 2007
v, VI ,.,.'" CfRJlFWCl-IlflCnlnUL L'JAllH loU 0L1~~L1~H139
T-140 P003
F-196
CENTMLAIR CONDITIONING MAl NiENANCcAND RePAIR
LOWER KEYS FACILITIES, MONROE COUNTY, FlORIDA
D,
central air conditioning units so that such emergency repairs will be
completed within 4& hours of notification by th~ COUNTY.
The COUNTY shall reimburse the CONTRACTOR for the
Manufacturer's invoice cest of all parts and materials, plus percentage
indicated in section 4 of the bid form, that are used in the repair of all
county maintained central air condittning units. Manufacturer's invoice
must accompany all requests for payment for any part which exceeds
$500.00, and may be requested for ~y part regardless of the cost at the
discretion of the Senior Director of Public Facilities Maintenance, Or his
designee. All pans and materials shall be of equal or greater quality as
compared to existing parts and mate!s in use.
On all orders that require shipping transportation of parts or materials
whether the part is under warranty 0 not, freight invoices exceeding $500
must accompany requests for payment. Freight invoices may be requested
for any freight charge, regardless of the cost, at the discretion of the Senior
Director, Public Facilities Maintenante, or his designee.
In the event of . major compon~ fajlure or sysrem breakdown, lit,
COUNTY, when deemed as an emergency situation, shall have the option
to request from the CONTRACTOR -a proposal/quote for replacement
equipment in an amount that coJld exceed Five Thousand Dollars
($5,000). Any proposal oyer $5~OOOlmust be approved and signed by the
Division Director and/or the County Administrator.
The facilities are located throughout ~ Lower Keys area. Buildings to be
serviced shall include, but shall not bi limited to, lite following:
JUDGE JEFFERSON B. BROWNE COURTROOM COMPLEX
Jackson Square Complex, 500 Vv'hite~ead Street, Key West
MONROE COUNTY COURffiOtb-SE ANNEX
Jackson Square Complex. 510 White+ead Street, Key West
(including 1986 Jail Addition) I
J. LANCELOT LESTER JUSTICE BUILDING
INCLUDING CLERK'S RECO S STORAGE FACILITY
Jackson Square Complex, 530 \Vhite ead Street, Key West
E.
F.
JUVENUE DETENTION
500 Whitehead Street, Key West
KEY WEST LffiRARY (MAY
700 Fleming Street, Key West
L RUSSELL LIBRARY)
I
I
Agreement
May 2007
2
<Jr <JL "" "-'1,'-:1\:1 rIRJl'J-WtAIHt.K1KUL MAUlT CO 3059081039
T-140 P004
F-196
CENTRAL AIR CONDITIONING MAINTENANCE AND REPAIR
LOWER KEYS FACILITIES. MONROE COUNTY, FLORIDA
GATO BUD..DlNG
1100 Simonton Street, Key West
HARVEY GOVERNMENT CENTER
1200 Tmman Avenue, Key West
HARVEY CENTER NUTRITION SITE
1200 Truman Avenue, Key West
TAX COLLECTOR/DMV OFFICES
3439 South Roosevelt Boulevard, Key West
MONROE COUNTY DETENTION FACU,ITY
5501 College Road, Key West
SHERIFF'S ADMINISTRATION BUILDING
5525 College Road, Key West
STOCK ISLk'ID FIRE STATION
2nd Street and McDonald Avenue, Stock Island
BA YSHORE MANOR
5200 College Road, Key West
BIG COPPITT FIRE STATION
28 Emerald Drive, Big Coppitt Key
SHERIFF'S SUB-STATION
US Highway 1, Cuqjoe Key
FIRE STATION
Key Deer Boulevard, Big Pine Key
BIG PINE OPERATIONS SHOP
Stiglitz Property
South Street, Big Pine Key
BIG PINE KEY LIBRARY (one-story CBS Building)
Big Pine Key Shopping Center, Big Pine Key
TAX COLLECTOR/SHERIFF'S OFFICE
Big Pine Key Shopping Center, Big Pine Key
HOUSE AT OLD MARINER'S RESORT
Sands Road at Old Mariner's Resort, Big Pine Key
AgnilemBnt
3
May 2007
tJf '-'l.. .,,, lD(,<.j~ I'f!lJl'j-WCAlt11:'.JilJiUL l'JAlI'H LU 3059081039
T-140 P005
F-196
CENTRAL AIR CONDITIONING MAINTENANCE AND REPAIR
LOWER KEYS FACILITIES, MONROE COUNTY, FLORIDA
3. PAYMENTS TO CONTRACTOR
A- COUNTY'S performance and obligation to pay under This agreement, is
contingent upon annual appropriation by the Board of County Commissioners.
B- COUNTY shall pay in accordance with the Florida Local Government Prompt
Payment Act; payment will be made after delivery and inspection by
COUNTY and upon submission of invoice by CONTRACIOR_
e CONTRACTOR shall submit to COUNTY invoices witp supporting
docwnentation acceptable to the Clerk, On a monthly schedule in arrears.
Acceptability to the Clerk is based on generally accepted accounting
principles and such laws, rules and regulations as may govern the Clerk's
disbursal of funds.
D. The actual cost of parts and materials purchased from the manufacturer plus
200/9 to fulfill the obligations of the Cont:J:acl A manufacturer's invoice must
accompany all requests for payment for any part which exceeds $500.00, and
may be requested at the discretion of the Senior Director, Public Facilities
Maintenance, Or his designee, for any part, regardless of the cost. Freight
invoices over $500.00 must accompany all orders that require shipping or
transportation of parts whether the part is under warranty or not, and may be
requested at the discretion of the Senior Director, Public Facilities
Maintenance, or his designee, for any freight charge, regardless of the cost
associated (see 2.E.).
E. The coSt of labor used by the contractor to fulfill the obligation of the
Contract The labor costs will be calculated using the unit prices set forth in
the Contractor's bid as follows:
Labor ~ Nonnal working hours of 8:00 a.m. to 5 :00 p.m. Monday through
Friday, excluding holidays:
$ 89.50 per hour, mechanic
$ L69-50 pel' hour, mechanic plus helper
Overtime rate for hours other than the normal working hours as
stated above, including holidays:
$ 134.25 per hour, mechanic
S 354-25 per hour, mechanic plus helper
Such costs must be documented for each repair and/or maintenance job and
included with all Applications for Payment.
A9reem~nt
4
May 2007
l!J /-L1L- ILII kl/: q~ Fh'Ur1-\J}EA THERTROL MAINT CO 3059081039
T-140 P006
F-196
CENTRAL AIR CQNQITIQNtNG MAINTENANCE ANQ REPAIR
LOWER KEYS FACILITIES, MONROE COUNTY, rLORIDA
F. Freon for recharging systems:
R-22 $8.00 per pound
R.12 $60.00 per pound
R-ll $70.00 per pound
134A $] 8.00 per pound
408A $35.00 per pound
404 A $25.00 per pound
123 $22.20 per pound
Materials; Supplies and Replacement Parts: Manufacturer's lnvoice plus 20%.
Freon evacuation and disposal shall be a part of the Contractor's rate, and
shall not be billed as an additional item.
The Contractor shlll1 submit with all invoices the AppJiearion for Payment
form attached.
G. Total Compensation to CONTRACTOR under this Agreement shall not
exceed TWENTY-FIVE THOUSAND AND NOll 00 DOLLARS
($25,000.00) unless pre-approved emergency work requiring additional funds
is implemented.
H. Expenses for travel, lodging, per diem and other authorized expenses shall be
paid pursuant to Florida Statute 112.061 and Monroe County Ordinance.
4. TERM OF AGREEMENT
This Agreement shall commence on July 30,2007, and ends upon July 29,2008, unless
terminated earlier under paragraph 18 afthis Agreement.
The COUNTY shall have the option to renew this Agreement for up to an additional two
(2) one year periods at terms and conditions mutually agreeable to the parties, exercisable
upon written notice given at least 30 days prior to the end of the initial term. Unless the
context clearly indicates otherwise, references to the "'term" of this Agreement shall mean
the initial term of two (2) years.
The Contract amount shall be adjusted annually in accordance with the percentage
change in the U.s. Department of Commerce Consumer Price Index (CPI.U) for all
Urban Consumers as reported by the U.S. Bureau of Labor Statistics and shall be based,
upon the CPI.U computation at December 31 ohhe previous year.
A~~mt!nt
5
May 2007
t:JI-IlI.G - III { ~ I : l,j~ t'11IJlvJ-Wl:AlliEHTROL MAINT CO 3059081039
T-140 P007
CENTRAL AlR CONOITIONING MAINTENANCE AND REPAIR
LOWER KEYS FACIUTIES, MONROE COUNTY. FLORIDA
5. ACCEPTANCE OF CO~ITIONS BY CONTRACTOR
CONTRACTOR has, and shall maintain throughout the renn of this Agreement,
appropriate licenses. Proof of such licenses shall be submitted to the COUNTY upon
execution of this Agreement
6. FINANCIAL RECORDS Of CONTRACTOR
CONTRACTOR shall maintain all books, records, and documents directly pertinent to
performance under this Agreement in accordance with generally accepted accounting
principles consistently applied. Each party to this Agreement or their authorized
representatives shall have reasonable and timely access to such records of each other
party to this Agreement for public records purposes during the teon of the Agreement and
for four years following the termination of this Agreement. If an auditor employed by the
COUNTY Or Clerk determines that monies paid to CO:.JTRACTOR pursuant to this
Agreement were spent for purposes not authorized by this Agreement, the
CONTRACTOR shall repay the monies together with interest calculated pursuant to Sec.
55.03, FS, running from the date the monies were paid to CONTRACTOR-
7, PUBLIC ACCESS
The COUNTY and CONTRACTOR shall allow and permit reasonable access to, and
inspection of, all documents, papers, letters or other materials in its possession or under
its control subject to the provisions of Chapter I 19, Florida Statutes, and made or
received by the COUNTY and CONTRACTOR in conjunction with this Agreement; and
the COUNTY shall have the right to unilaterally cancel this Agreement upon violation of
this provision by CONTRACTOR.
8. HOLD HARMLESS AND INSlJRA. 'lJCE
CO~TRACTOR covenants and agrees to indemnify and hold harmless Monroe County
Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe
County) and any other losses, damages, and expenses (including attorney's fees) which
arise out of, in connection with, or by reason of services provided by CONTRACTOR
occasioned by the negligence, errors, or other wrongful act of omission of
CONTRA.CTOR, its employees, or agents.
The extent of liability is in no way limited to, reduced, or lessened by the insurance
requirements contained elsewhere within this agreement. Failure of CONTRACTOR to
comply with the requirements of this section shall be cause for immediate termination of
this agreement.
Prior to execution of this agreement, CONTRACTOR shall furnish the COUNTY
Certificates of Insurance indicating the minimum coverage limitations in the following
amounts:
Agrooment
6
May 2007
F-196
1:.11 -rot:. - I/J I III I ; '11 t'NJIYJ-IUJ:<.ATHtHTHUL ~1AINT CO 3059081039
T-140 P008
F-196
CENTRAL AIR CONDITIONING MAINTENANCE ANO REPAIR
LOWER KEYS FACILITIES. MONROE COUNTY. FLORIDA
WORKERS COMPENSATION AND EMPLOYER'S LIABIL TIY INSCRANCE.
\Vbere applicable, coverage to apply for all employees at a minimum statutory limits as
required by Florida Law,
COMPREHENSIVE AUTOMOBILE VEHICLE LIABILITY IN SURAl\CE. Motor
vehicle liability insurance, including applicable no-fault coverage, with limits of liability
of not less than $100.000.00 per occurrence, combined single limit for Bodily Injury
Liability and Property Damage Liability_Coverage shall include all owned vehicles, aU
nOn-Ov,l1ed vehicles, and all hired vehicles_
COMMERCIAL GENERAL LIABILITY. Commercial general liability coverage with
limits of liability of not less than $300,000.00 per occurrence combined single limit for
Bodily Injury Liability and Property Damage Liability.
In addition, the Contractor shall obtain Employers' Liability InsU(ance with limits of not
less than $100,000 Bodily Injury by Accident, $500,000 Bodily Injury by Disease, policy
limits, $100,000 Bodily Injury by Disease, each employee
All coverages shall be provided.
CERTIFICA TES OF INSURA...1\,7CE. Original Cenificares of Insurance shall be provided
to the COUNTY at the time of execution of this Agreement and certified copies provided
if requested. Each policy certificate shall be endorsed with a provision that not less than
thirty (30) calendar days' written notice shall be provided to the COUNTY before any
policy or coverage is canceled or restricted. The underwriter of such insurance shall be
qualified to do business in the State of Florida. If requested by the County Administrator,
the insurance coverage shall be primary insurance with respect to the COUNTY, its
officials, employees, agents and volunteers.
9. NON-WAIVE,({ OF IMMUNITY
Notwithstanding the provisions of Sec. 286.28, Florida Statutes, the partkipation of
COUNTY and CONTRA.CTOR in this Agreement and the acquisition of any commercial
liability insurance coverage, self-insurance coverage, or local government liability
insurance pool coverage shall not be deemed a waiver of immunity to the extent of
liability coverage, nor shall any Agreement entered into by the COl.JNTY be required to
contain any provision for waiver.
10. INDEPENDENT CONTRACTOR
At all times and for all purposes under this agreement CONTRACTOR is an independent
and not an employee of the Board of COUNTIr Commissioners of Monroe COLNTY.
No statement contained in this agreement shall be construed sO as to find
CONTRACTOR or any of his employees, subs, servants, or agents to be employees of
the Board of COUNTY Commissioners of Monroe COUNTY.
Agreement
7
May 2007
~, ~'.--:I--'- UlVlJ I'ILMlm:.nlm.JL ['JE-\lHl VU jl:'J~::Jl:'J1:)H1;)::J
T-140 P009
F-196
CENTRAl AIR CONDJTlONING MAINTENANCE AND R.EPAIR
LOWER KEYS FACILITIES, MONROE COUNTY, FLORIDA
ll. ~ONDISCRIMINA TION
COUNTY and C01\'TRACTOR agree that there will be no discrimination against any
person, and it is expressly understood that upon a detennination by a court of competent
jurisdiction that discrimination has occurred, this Agreement automatically terminates
without any further action on the part of any party, effective the date of the court order.
COUNTY or CONTRACTOR agree to comply with all Federal and Florida statUtes, and
all local ordinances, as applicable, relating to nondiscrimination. These include but are
not limited to: I) Title VI of the Civil Rights Act of 1964 (PL 88-352) which prohibits
discrimination on the basis of race, color or national origin; 2) Title IX of the Education
Amendment of 1972, as amended (20 use ss. 1681-1683, and 1685-1686), which
prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of
1973, as amended (20 use s. 794), which prohibits discrimination on the basis of
handicaps; 4) The Age Discrimination Act of ]975, as amended (42 use S5. 6101-6107)
which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and
Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination On the
basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention,
Treatrnent and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health
Service Act of 1912, ss. 523 and 527 (42 use 5S. 690dd- 3 and 290ee~3), as amended,
relating to confidentiality of alcohol and drug abuse patient records; 8) Title VIII of the
Civil Rights Act of 1968 (42 CSC s- et seq.), as amended, relating to nondiscrimination
in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of
1990 (42 USC s. 1201 Note), as maybe amended from time to time, relating to
nondiscrimination On the basis of disability; 10) Any other nondiscrimination provisions
in any Federal Or state statutes which may apply to COUNTY and CONTRACTOR to, or
the subject matter of, this Agreement.
12. ASSIGNMENT/SU8CONTRACT
CONTRACTOR shall not assign Or subcontract its obligations under this agreement to
Qthers~ except in writing and with the prior "",'litten approval of the Board of County
Commissioners of Monroe County and CONTRACTOR, which approval shall be subject
to such conditions and provisions as the Board may deem necessary. This paragraph shall
be incorporated by reference into any assignment or subcontract and any assignee or sub
shall comply with all of the provisions of this agreement. Unless expressly provided for
therein, such approval shall in no manner or event be deemed to impose any additional
obligation upon the board.
13. COMPLIANCE WITH LAW AND LICENSE REOUIREMMENTS
In providing all services/goods pursuant to this agreement, CONTRACTOR shall abide
by all laws of the Federal and State government, ordinances, rules and regulations
pertaining to, or regulating the provisions of. such services, including those now in effect
and hereinafter adopted. Compliance with all laws includes, but is not limited to, the
immigration laws of the Federal and State government Any violation of said statutes,
~
Agreement
8
May 2007
t:1( -1CIL. - 10 / I1J I : '-lJ. t'tlLWJ-Wt.,'\! Htrfl!iUL MAINT CO 3059081039
T-140 P010
F-196
CENTRAL AIR CONDITIONING MAJNTI;;NANCE AND REPAIR
LOWER KEYS FACILITIES, MONROE COUNTY. FLORIDA
ordinances, rules and regulations shall constitute a material breach of this agreement and
shall entitle the Board to terminate this Agreement. CONTRACTOR shall possess
proper licenses to perform work in accordance with these specifications throughout the
tenn of this Agreement.
14. DISCLOSURE AND CONFLICT OF INTBREST
CONTRACTOR represents that it, its directors. principles and employees, presently have
no interest and shall acquire no interest. either direct or indirect, which would conflict in
any manner with the performance cf services required by this contract, as provided in
Sect. 112.31 t, et. seq., Florida Statutes. COUNTY agrees that officers and employees of
the COU1\'"TY recognize and will be required to comply with the standards of conduct for
public officers and employees as delineated in Section 112.313, Florida Statutes,
regarding, but not limited to, solicitation Or acceptance of gifts; doing business with one's
agency; unauthorized compensation; misuse of public position, conflicting employment
or contractual relationship; and disclosure or use of certain infonnation.
Upon execution of this contract, and thereafter as changes may require, the
CONTRACTOR shall notify the COUKTY of any financial interest it may have in any
and all programs in Monroe County which the CONTRACTOR sponsors, endorses,
recommends, supervises, or requires for counseling, assistance, evaluation, or treatment.
This provision shall apply whether or not such program is required by statute, as a
condition of probation, or is provided On a voluntary basis.
COUNTY and CONTRACTOR warrant that, in respect to itself, it has neither employed
nor retained any company or person, other than a bona fide employee working solely for
it, to solicit or secure this Agreement and that it has not paid Or agreed to pay any person,
company, corporation, individual, or frrm, other than a bona fide employee working
solely for it, any fee, commission, percentage, gift, or other consideration contingent
upon or resulting from the award or making of this Agreement. For the breach Or
violation of the provision, the CONTRACTOR agrees that the COUNTY shaH have the
right to tenninate this Agreement without liability and, at its discretion, to offset from
monies owed, Or otherwise recover, the full amount of such fee, commission, percentage,
gift, or consideration.
15. NO PLEDGE OF CREDIT
CONTR.A.CTOR shall not pledge the COUNTY'S credit or make it a guarantor of
payment or surety for any contract, debt, obligation, judgment, lien; or any form of
indebtedness. COl\TR.A.CTOR further warrants and represents that it has no obligation
or indebtedness that would impair its ability to fulfill the tenus of this contract
Agreement
9
May 2007
11'( -L:1L-' kH 1.,1'(: 41 FROM-WEATHERTROL MAINT CO 3059081039
T-140 P011
F-196
CENTRAL AIR CONDITIONING MAINTENANCE AND REPAIR
LOWER KEYS FACiliTIES, MONROE COUNri, FLORIDA
16. NOTICE REQUJREr.1ENT
Any notice required or permined under this agreement shall be in '-"Titing and hand
delivered or mailed, postage prepaid, to the other party by certified mail, returned receipt
requested, to the following:
FOR COL"NTY:
Monroe County
Public Facilities Maintenance
3583 South Roosevelt Boulevard
Key West, fL 33040
FOR COl\TR~CTOR:
Weathertrol Maintenance Corp. _
Attention: ANroNt.O (iDe.J.V j...?EcZE 'Z.
7250 NE 4th Avenue
Miami, Florida 33138
17. TAXES
COUNTY is exempt from payment of Florida State Sales and Use taxes.
CONTRACTOR shall not be exempted by virtue of the COlf:\JTY'$ exemption from
paying sales taX to its suppliers for materials used to fulfill its obligations under this
contract, nor is CONlRACTOR authorized to use the COUNTY'S Tax Exemption
Number in securing such materials. CONTRACTOR shall be responsible for any and all
taxes, or payments of withholding, related to services rendered under this agreement.
18.
A.
B.
TERMINATION
The COUNTY may terminate this Agreement with or lNithout cause prior to
the begirming of the manufacture of the furnishings.
The COUNTY or CONTRACTOR may tenninate this Agreement for cause
with seven (7) days notice to CONTRACTOR. Cause shall constitute a
breach of the obligations of either party to perform the obligations enumerated
under this Agreement.
Either of the parties hereto may cancel this agreement without cause by giving
the other party sixty (60) days "Written notice of its intention to do so.
c.
19. GOVERNING LAW. VENUE.. .NTERPRETATION. COSTS. AND FEES
This Agreement shall be governed by and construed in accordance with the: laws of the
State of Florida applicable to Agreements made and to be performed entirely in the State.
In the event that any cause of action or administrative proceeding is instituted for the
enforcement or interpretation of this Agreement, the COUNTY and CONTRA.CTOR
agree that venue will lie in the appropriate court or before the appropriate administrative
body in Monroe County, Florida.
Agreemenl:
10
May Z007
l!lf-~L-~f I1f:ql t'hUM-WEATHERTROL MAINT CO 3059081039
T-140 P012
F-196
CENTRAL AIR CONDITIONING MAINTENANCE AND REPAIR
LOWER KEYS FACiliTIES, MONROE COUNTY, FLORIDA
20. 1\1EDIATION
The COUNTY and CONTRACTOR agree that, in the event of conflicting interpretations
of the terms Or a term of this Agreement by or between any of them the issue shall be
submitted to mediation prior to the institution of any other administrative Or legal
proceeding. Mediation proceedings initiated and conducted pursuant to this Agreement
shall be in accordance with the Florida Rules of Civil Procedure and usual and customary
procedures required by the circuit court of Monroe County.
21. SEVERABILIIY
If any term, covenant. condition or provision of this Agreement (or the application
thereof to any circumstance or person) shall be declared invalid Or lUlenforceable to any
extent by a court of competent jurisdiction, the remaining tenus, covenants, conditions
and provisions of this Agreement, shall not be affected thereby; and each remaining term,
covenant, condition and provision of this Agreement shall be valid and shall be
enforceable to the fullest extent permitted by law unless the enforcement of the remaining
teans, covenants, conditions and provisions of this Agreement would prevent the
accomplishment of the original intent of this Agreement. The COG'>JTY and
CONTRACTOR agree to reform the Agreement to replace any stricken provision Vvith a
valid provision that comes as close as possible to the intent of the stricken provision.
22. A TTOR~EY'S FEES A..l\"D COSTS
COUNTY and CONTRACTOR agree that in the event any cause of action or
administrative proceeding is initiated Or defended by any party relative to the
enforcement Or interpretation of this Agreement, the prevailing party shall be entitled to
reasonable attorney's fees and attorney's fees, in appellate proceedings. Each party
agrees to pay its 0\\'11 court costs, investigative, and out-of-pocket expenses whether it is
the prevailing party or not, through all levels of the court system.
23. ADJUDICATION OF DISPUTES OR DISAGREEMENTS
COUNTY and CONTRACTOR agree that all disputes and disagreements shall be
attempted to be resolved by meet and confer sessions between representatives of each of
COUNTY and CONTRACTOR If no resolution can be agreed upon within 30 days
after the first meet and confer session, the issue Or issues shall be discussed at a public
meeting of the Board of County Commissioners. If the issue or issues are still not
resolved to the satisfaction of COUNTY and cONTRA.CTOR, then any party shall have
the right to seek such relief or remedy as may be provided by this Agreement Or by
Florida law.
24. COOPERA.TION
In the event any administrative or legal proceeding is instituted against either party
relating to the formation, execution, perfonnance, or breach of this Agreement,
COUNTY and CONTRACTOR agree to participate, to the extent required by the other
Agreement
11
May 2007
~{-~L- ~{~{:qL ~HUM-WEATHERTROL MAINT CO 3059081039
T-140 P013
F-196
CENTRAL AIR CONDITIONING MAINTENANCE AND REPAIR
LOVVER KEYS FACILITIES, MONROE COUNTY, FLORIDA
parry, in all proceedings, hearings, processes, meetings, and other activities related to the
substance of this Agreement or provision of the services under this Agreement.
COm<TY and CONTRACTOR specifically agree that nO party to this Agreement shall
be required to enter into any arbitration proceedings related to this Agreement.
25. BINDING EFFECT
The terms, covenants, conditions, and provisions of this Agreement shall bind and inure
to the benefit of COUNTY and CONTRACTOR and their respective legal
representatives, successors, and assigns.
26. AUTHORITY
Each party represents and warrants to the other that the execution, delivery and
perfonnance of this Agreement have been duly authorized by all necessary COUNTY
and corporate action, as required by law.
27. CLMMS FOR FEDERAL OR STATE AID
CONTRACTOR and COlJNTY agree that each shall be, and is, empowered to apply for,
seek, and obtain federal and state funds to further the purpose of this Agreement;
provided that all applications, requests, grant proposals, and funding solicitations shall be
approved by each party prior to submission.
28. PRIVILEGES AND I~IES
All of the privileges and immunities from liability, exemptions from laws, ordinances,
and rules and pensions and relief, disability, workers' compensation, and other benefits
which apply to the activity of officers, agents, or employees of any pubHc agents or
employees of the COUN'TY, when performing their respective functions under this
Agreement within the territorial limits of the COtJNTY shall apply to the same degree
and extent to the performance of such functions and duties of such officers, agents:
volunteers, 01," employees outside the territorial limits ofthe COUNTY.
29. LEGAL OBLIGATIONS ~rn RESPONSIBILITIES
This Agreement is not intended to, nor shall it be construed as, relieving any participating
entity from any obligation or responsibility imposed upon the entity by law except to the
extent of actual and timely performance thereof by any participating entity, in which case
the performance may be offered in satisfaction of the obligation or responsibility.
Further, this Agreement is not intended to, nor shall it be construed as, authorizing the
delegation of the constitutional or statutory duties of the COUNTY, except to the extent
permitted by the Florida constitution, state statute, and case law.
Agreement
12
May 2007
;:J {-flI'::-< III I kfl: 4:':: FhDM-WEATHERTROL MAINT CO 3059081039
T-140 P014
F-196
CENTRAL AIR CONDITIONING MAINTENANCE AND REPAIR
LOWER KEYS FACILITIES, MONROE COUNTY, FLORIDA
30. NON-RELIAl'\CE BY NON-PARTIES
No person Or entity shall be entitled to rely upon the tenus, or any of them, of this
Agreement to enforce or attempt to enforce any third-party claim Or entitlement to or
benefit of any service or program contemplated hereunder, and the COUNTY and the
CONTRACTOR agree that neither the COlJNTY nor the CONTRACTOR or any agent,
officer, or employee of either shall have the authority to inform, counsel, or otherwise
indicate that any particular individual or group of individuals, entity or entities, have
entitlements or benefns under this Agreement separate and apart, inferior to, Or superior
to the community in general or for the purposes contemplated in this Agreement
31. ATTESTATIONS
CONTRACTOR agrees to execute such documents as the COUNTY may reasonably
require, to include a Public Entity Crime Statement, an Ethics Statement, and a Drug-free
Workplace Statement.
32. ~O PERSONAL LIABIUTY
No covenant or agreement contained herein shall be deemed to be a covenant or
agreement of any member, officer, agent or employee of Monroe County in his or her
individual capacity, and no member, officer, agent or employee of Monroe County shall
be liable personally on this Agreement or be subject to any personal liability Or
accountability by reason of the execution of this Agreement.
33. EXECUTION Il\ COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall be
regarded as an original, all of which taken together shall constitute one and the same
instrument and any of COUNTY and CONTRACTOR hereto may execute this
Agreement by singing any such counterpart.
34. SECTION HEADINGS
Section headings have been inserted in this Agreement as a matter of convenience of
reference only, and it is agreed that such section headings are not a part of this
Agreement and will not be used in the interpretation of any provision of this Agreement.
Agreement
13
May 2007
...., ...., . ":It.- rnvlFwcHlnCnthlJL L'JAIHl L,U ;j1.1~~1.1~1039
T-140 P015
F-196
CENTRAL AIR CONDITIONING MAINTENANCE AND REPAIR
LOWER KEYS FACILITIES. MONROE COUNTY, FLORIDA
[lIJ \\lTNESS 'NREREOF, COUNTY and CONTRACTOR hereto have executed
this Agreement on the day and date fIrst written above in four (4) counterparts, each of
which shall, without proof or accounting for the other counterparts, be deemed an
original contract
(SEAL)
Attest: DANNY L. KOLHAGE, CLERK
By:
BOARD OF COUNnr COMMISSIONERS
OF MONROE COUNTY, FLOIDA
Deputy Clerk
By:
Mayor Ylario Di Gennaro
Date:
Date;
Signature
rized to
~-..J:.'(
re
&, /d-1/~o7
, I
Address;7eGO Nt;;. 4- AVE:-
M'.6}4' f:L 8?n 7<8
Telephone Number
~CJ5 "7o~ (C:?~?J .x. ~Ol
Date
Ag,eement
14
May 2007
...... <! I <! ( . ':IL rnun-WCA1Jtt.lilliUL l"IAINT CO 3059081039
T-140 P016
F-196
CENTRAL AIR CONDmONING MAINTENANCE AND REPAIR
LOWER KEYS FACILITIES. MONROE COUNTY, FLORIDA
APPLICATION FOR PAYMENT DETAILS
DATE:
ARRIVAL n~1E:
DEPARTURE TIME:
LoeA nON:
PARTS AND MATERIALS COSTS *
ITEM DESCRIPTION
UNIT PRlCE
QUANTITY
SUB. TOTAL
2
3
4
5
P.A..RTS & MATERIALS SCB-TOTAL
_% INCREASE
PARTS & MATERIALS TOTAL
@
FREON COSTS
PER POUND
LBS OF
FREON TOTAL
LABOR A. "W EQUIPMENT COSTS
HOURS @
LABOR & EQUIPME::vr ror AL
DESCRIPTION OF
WORK
TOTAL
Date
Authorized Signature! Title
* Contractor must provide a copy of the Manufacturer's Invoice for parts over $500.00, and may be
required to provide Manufacturer's Invoice for all parts provided. Contractor must provide cop)' of freight in"oice
for transportationlshippfng costs over $500.00, and may be required to provide an invoice for any freight
charge, regardless of the cost.
Agreement
15
May 2007
CENTRAL AIR CONDITIONING MAINTENANCE AND REPAIR
LOWER KEYS FACILITIES, MONROE COUNTY, FLORIDA
SECTION THREE
BID DOCUMENTS
BID TO: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
C/O PURCHASING DEPARTMENT
GATO BUILDING ROOM 1-213
1100 SIMONTON STREET
KEY WEST, FLORIDA 33040
BID FROM:
\VtEA7HE.R.-7~c..
7260 Nt.= qT-+< AvE
U /4/W/ / k- ~-9:>/.3 b
The undersigned, having carefully examined the work, specifications, bid documents. and
addenda thereto and other Contract Documents for the services of:
CENTRAL AlC MAINTENA.~CE AND REPAIR
LOWER KEYS FACILITIES
And having become familiar with all local conditions including labor affecting the cost
thereof, and having familiarized himself with material availability, Federal, State, and
'Local laws, ordinances, rules and regulations affecting performance of the work, does
hereby propose to service, and maintain Central Air Conditioning, and all incidentals
necessary to perform and complete said work in a workman-like manner, in conformance
with specifications, and other contract documents including addenda issued thereto.
I. Labor - normal working hours of 8:00 a.m. to 5:00 p.m. Monday through Friday,
excluding holidays:
..R 0., i 0
BID PRICE: $ V -/ ',J PER HOUR. MECHANIC
BID PRICE: $ !&1':(;! PER HOUR, MECHANIC PLUS HELPER
} Labor - overtime rate for hours other than normal working hours stated above.
including holidays:
BID PRICE: $
/3 if .~
3.Jfvr
PER HOUR, MECHANIC
BID PRICE: $
PER HOUR. MECHANIC PLUS HELPER
Bid Documents
3-1
May 2007
CENTRAL AIR CONDITIONING MAINTENANCE AND REPAIR
LOWER KEYS FACILITIES. MONROE COUNTY, FLORIDA
3. Materials - Freon for recharging systems:
BID PRlCE PER POUND: R-22 $ rv""
R-12 $ bOoQ
R-11 $ 7 D <.Z>
134A $ /f~
408 A $ ]j<?-o
404 A $ J-r (P
123 $ .;).).?<Y
4. Materials - Supplies and Replacement Parts:
BID PRlCE: Manufacturer's Invoice plus :2-U %
5. Freon evacuation and disposal shall be a part of the Contractor's rate, and shall
not be billed as an additional item.
6. Bidder acknowledges that the total cost to County shall not exceed Twenty-five
Thousand Dollars ($25,000.00) unless pre-approved emergency work requiring
additional funds is implemented.
I acknowledge receipt of Addenda No. (s)
I have included the Bid which includes the Bid Form /
1. Non-Collusion Affidavit ~ ~
2. Lobbying and Conflict of Inter~lause Form _, and
3. Drug Free Workplace Form .
In addition, I have included a current copy of Contractor's License V.
4. Monroe County Occupation License ---.:::::
5. Insurance Agents Statement ~ .....----
6. Bidder's\Respondent's Insurance & Indemnification Statement _, and
7. All requirements as stated in the Instruction to Bidders, Paragraph 4.
(Check mark items above, as a reminder that thev are included.)
Mailing Address: \ Y E-A 7# €:...A2..7J/!20C-
7;' 5D /VE 4/;:# Are=-
I _U/aPf/, ~c 33/.3?J
Signed:~ Witness:
Print Name ;e/J.':~FL V~ Ic?o$ ~.
Telephone: jt:::Jtf- '106 _/.::/00
Fax: .3OV" - 9o~ - /o~9
Date: ~~ /5 -07
(Seal)
Title /) J~--C7"cjJ2_ &~ 6'.!:9',v.E6 S
Bid Documents
3-2
May 2007
CENTRAL AIR CONDITIONING MAINTENANCE AND REPAIR
LOWER KtyS FACILITIES, MONROE COUNTY, FLORIDA
NON-COLLUSION AFFIDAVIT
L R4 ~A c- t. j/, ~O:G5 of the city of )1/4# /0
according to law on my oath, and under penalty of perjury, depose and say that:
]
lam
1J/~ee,,70/L ~~ BOP/"vC6..5
.
I V E: 4. T~/E.e,~ 0 c..
of the firm of
the bidder making the Proposal for the project described in the Notice for Calling for bids for:
C ~TA:!..4 LAC U.4 /,U T'C,u~0C= ~ A!.C-.-<JA:/Z
and that I executed the said proposal with full authority t do so:
')
the prices in this bid have been arrived at independently without collusion. consultation.
communication or agreement for the purpose of restricting competition. as to any matter
relating to such prices with any other bidder or with any competitor:
3.
unless otherwise required by law, the prices which have been quoted in this bid have not been
knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to
bid opening, directly or indirectly. to any other bidder or to any competitor: and
4.
no attempt has been made or will be made b the bidder to induce any other person. partnership
or corporation to submit, or not to submit, a bid for the purpose of restricting competition;
5. the statements contained in this affidavit are true and correct, and made with full knowledge
that Monroe County relies upon the truth of the statements contained in this affidavit in
JMd'"" 'O"",":"d p,oj""
&- (IS -Zoo 7
(Signature of Bidder) (Date)
STATE OF
-
~. ~ /? ./; .//
l L.-.::::. /~-/ -'=._ ../7
COLJNTY OF
/-7/;~ //'1/' - . )) /; / "
'-' ~~.~
C--
PERSONALL Y APPEARED BEFORE ME. the undersigned authority, 1f..4>:::~E C Y 6 S.5
who, after first being SWAm by me, (nam!-of ind~idual signing) affixe9~t}N{her signature in
the space provided above on this /' JY day of ';T--c/'"/ t:::. 20 V, 7' . i \
\ .,{, =====i iJ
, / ' f
:~
~ .
NOTARY PUBLIC I
~""v..'I Pv.[:
:.~.:
"9~OF.'f\.~<;':
~'Olan, PubliC Stale 01 Flonds
Orlando Perez
Mv CommiSSion 00532927
Expires 05/08/2010
My Commission Expires:
O'J~~//C ~/-/'~~
Bid Documents
3-3
May 2007
CENTRAL AIR CONDITIONING MAINTENANCE AND REPAIR
LOWER KEYS FACILITIES, MONROE COUNTY FLORIDA
LOBBYING AND C01\FLICT OF INTEREST FOR-1\1
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
RA,~4t.:L /(. ~~~S
warrants that helit has not employed, retained
or otherwise had act on his/its behalf any fonner County officer or employee in violation of
Section 2 of Ordinance No.1 0-1990 or any County officer or employee in violation of
Section 3 of Ordinance No.1 0-1990. For breach or violation of this provision the County
may, in its discretion, tenninate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the fonner County officer or employee.
/
~,
( signature)
Date: h - / t3 -0 7
rL-D /2.,. .~.-c4
STATE OF
COUl\;TY OF
10/ ?r/-:;~',' ,_ 2).~~-s ,e-'~
PERSONALL Y 6;PPEARED BEFORE ME, the undersigned authority,
/2.. /0.~C,<4~- L /~e ';:-:5 who, after first being sworn bYlpe, affixed his/her
, ~.
signature (name of individual signing) in the space provided above on this'll /' C/ day of
My commission expires: (:/,.-
c;
I
~'; I
,i ;'. 'I
! f _.-------..~)
'------ I
~ ,
"JOT ARY PGBLIC \
:+- G
20C /
, -;L-'
Ie
"'V" "'4v Ne'lacy I"<Jbilc StJ,e of i=londa
<'"' ~S....r ,:')":G:\u0 Perez
~?C... i ~1 CO~~~~I;~IO~c?~532927
..~ OF F..C tx~!(:::S ,_:1j/Ot,/ ill t \J
OMB - MCP FORJv[ #4
Bid Documents
3-4
May 2007
CENTRAL AIR CONDITIONING MAINTENANCE AND REPAIR
LOWER KEYS FACILITIES MONROE COUNTY, FLORIDA
DRUG-FREE WORKPLACE FOR.1\1
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
\ Ve..a 7/1" E 1"L-7 /c"C7W
(Name ofSusiness)
J. Publish a statement notifying employees that the unlawful manufacture. distribution. dispensing,
possession. or use of a controlled substance is prohibited in the workplace and specifying the actions that
will be taken against employees for violations of such prohibition.
') Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance
programs, and the penalties that may be imposed upon employees for drug abuse violations.
3 Give each employee engaged in providing the commodities or contractual services that are under bida
copy of the statement specified in subsection (]).
4. [n the statement specified in subsection (]), notify the employees that, as a condition of working on the
commodities or contractual services that are under bid, the employee will abide by the terms of t'1e
statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to. af1Y
violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any
state, for a violation occurring in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation
program ifsuch is available in the employee's community. or any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this
sectIon.
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
~
b - / c8 -07
Diite
OMS - MCP#5
Bid Documents
3-5
May 2007
CENTRAL AIR CONDITIONING MAINTENANCE AND REPAIR
LOWER KEYS FACILITIES. MONROE COUNTY. FLORIDA
Bidder'sIRespondent's Insurance and Indemnification Statement
'Insurance Requirement
Required Limits
Worker's Compensation
Statutory Limits
Employer's Liability
$100,000/$500.000/$100,000
~ General Liability
$300,000 Combined Single Limit or
$100.000/$300,000/$50,000
Vehicle Liability
$100,000 Combined Single Limit or
$50,000/$100,000/$25,000
· [NDEMNIFICA TION AND HOLD HARMLESS FOR CONTRACTOR
i The Contractor covenants and agrees to indemnity, hold harmless and defend Monroe County, its
commissioners. officers. employees, agents and servants from any and all claims for bodily injury.
including death. personal injury. and property damage, including property owned by Monroe County.
and any other losses. damages, and expenses of any kind, including attorney's fees, court costs and
lexpenses, which arise out of. in connection with, or by reason of services provided by the Contractor
:or any of its Subcontractor(s) in any tier. occasioned by the negligence. errors. or other wrongful act
lor omission of the Contractor. including its Subcontractor(s) in any tier, their officers. employees.
servants or agents.
'[n the event that the service is delaved or suspended as a result of the Contractor's failure to purchase
lor maintain the required insuranc'e, the Contractor shall indemnify the County from any and all
: increased expenses resulting from such delay.
,
[The first ten dollars ($] 0.00) of remuneration paid to the Contractor is consideration for the
indemnification provided for above.
:The eX1ent of liability is in no way limited to, reduced, or lessened by the insurance requirements
!contained elsewhere within this agreement.
;This indemnification shall survive the expiration or earlier termination of the Contract.
BIDDER'S /RESPONDENT'S STATEMENT
I understand the insurance that will be mandatory
,all the requirements.
!LJc4 7/-f'6rlT~L/"e~t€.PG So
B idder/Respond~nt
if awarded the contract and will comply in full with
/
I
/
~~~
(/ Signature
'Bid Documents
3-6
May 2007
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..,.G. 2G'C;
BIDDER'S QUESTIONNAIRE
AIR CONDITIONING MAINTENANCE,
The undersigned guarantee the truth and accuracy of all statements and answers herein contained.
1. How many years has your organization been in business?
~;::;
:I ./ '(ELl J9-5
2. List below (or on attached sheet, if necessary) the names, addresses and telephone numbers of
organizations, governmental and/or private, located in Broward or acjjacent counties, for whom you now
are, or have within the past five (5) years provided service similar to that called for herein.
A
Company Name
Address
Contact Person
Phone #
It/~ f4:! A/K#O'i
Type and Scope of Service:
YC?d./...5 C~ AC.
o 0 /
ItA / /.J /t-f / .JCJ c rE/VJ.?4-.0'c'Z 30:5 - 67~ -736 y-
1l14//u '7EvANC;C=- O/-:. OVE~~/) Ar<O
/ ~ - '-', '--1"r..--
B. Company Name Address Contact Person Phone #
ItA /4/-.-/( ()/.1ijE tuo,4'C;V /.lOR]#- ,eJE7E!v7/0N
at: 7&u7/t;V1J C7"e f$21:::"?tc?'&bl:~;'.J 5//!1'c.v \V,q /c=/Zk4/U ?C!5~t,f70 -/7/0
Type and Scope of Service: 3 - Pc 7t:;iV 7/0;.0 CcrJ7&7v-':;' 5'c-Vc/-;;t't:..-
A/ C ;00A/74 0&'/_>::'__ /..::50CJ /c;JA/S O'r 4/~
c.
Company Name
Address
Contact Person
Phone '#
ll/Of/v!1 007 (JE ~~L /45"t:k0Ct;<) ;;/CH4~41!z:5YE/l "307'- '19Y-- 7673
oO,(J!&/J _
Type and Scope of Service: i.c:-u~ tU~//'J rC'.n.0/VC;;O= CJP ';::.Jr!./c'J'l-. /d
0;c...~O{_.:') 0/7#- OvC:;;.~, 4<8,00 7vA/5 ur ~///
NAME OF COMPANY:
\\( B IJ 7/+6~ 7Ko?
BIDDER'S QUESTIONNAIRE
AIR CONDITIONING MAINTENANCE.
D. Companv Name
U/L//7c-:;:? 57;,97c:;-
C::C'/-f6 TG0'.(J d-.O .
rr: y a/p,57 A.o?
/
Address
7/6v /1-160
/;?-&SE
Contact Person Phone #
LTAeT ~'Ei5Dr(j 3D j- -'2 7?'?76~
Type and! Scope of Service: !.uE /U ,(l//'J727/7v c/U7/,;€6= H~Se
ove~ 200 //cCG5 or c4iO/,/-7/~auT.r~7/l-7' [:)~~/7
.5t/.5TE)Z.-;!6 /D CY-J/LL.t::~/ ~c~~&brVr7:7/CYJ .576767(/<;
2~ / .
E. Company Name Address Contact Person Phone #.
r/ {//Z1 .c:57 c-;::;: Ci
C:/;';/tJr:/f?}t--/c-S7L5f-d /=/-0/.2/04 I!08b27 L<J/Z--'4&J .3co- -WG -ZqVY-
e.x:..7 g he::-
Type and Scope of Service: j/Ve ft'l' /J/'7t/7///A) t:'-YV2::;~ 3tJ Lih//~/?.J6S
1 :/ //h' -40_ /~/ /<./2/5 O? 4- /;7Z *"uV/ /J /06"/'..n
I .' ' , /"
3. List below (or on attached sheet, if necessary) all pertinent information and data that would indicate the
ability of your organization and management personnel to perform satisfactorily.
\VE47112:::-AL-7~ #./7$ !.:"7:zfi.J /V gu //1/6-:55 ,~'- y87;>b3 / /L/'
:/c/G(//Cc-, ,d4.?1/7u/c/tJA7VC:;t':;- / CO/l/57~ 7/-o/J W~ /-j14a"':;- uC/'Z':7/L
20 TC0/'l//C/4/~5 d~!//.A./6 ;:L CcJD?V'//e:-?5 /
4. Have you personally inspected the proposed sites and have you complete plan for perforrPance of the
~~ '
"-/.- /'
LC. ::J
5. Will you subcontract or sublet any part of this work? If so, give details.
IJ{)
6. Have you ever failed to complete work awarded to you? If so, where and why?
,.{/O
NAME OF COMPANY:
r {j [::./3 7 h'EkT ~ C.
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Item:
No
Staff Contact
to enter
a one-year
at
and it is
a
as
No
County Atty. _ OMB/Purchasing _ Risk
Revised 2/05
MEMORANDUM
DATE:
July 2, 2007
TO:
Dent Pierce, Division Director
Public Works
FROM:
John W. King, Sr. Director
Lower Keys Operations
RE:
Agenda Item - July 18, 2007 BOCC Meeting
Deputy Eric Thomas Lease of one-half of Key Largo
Community Park Duplex
The Key Largo Community Park duplex has had an open unit since last October. It has been
inspected and is now ready to lease. The Monroe County Sheriff's Office is recommending a
qualified deputy, Eric Thomas, to lease this second-half of the duplex.
I hereby request to enter into a one-years residential lease agreement with Deputy Thomas to
reside in Unit A of the duplex located at Key Largo Community Park.
JWKJjbw
Enclosures
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Deputy Eric Thomas Contract
Effective Date: July 30, 2007
Expiration Date: July 29,2008
Contract Purpose/Description: Approve residential lease with Deputy Eric Thomas for
one-half of the duplex located at Key Largo Community Park
Contract Manager: JoB. Walters 4549 Facilities Maint/Stop #4
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 07/18/07 Agenda Deadline: 07/03/07
Total Dollar Value of Contract: $ 7,800.00
Budgeted? Yes X No Account Codes:
Grant: $ N/ A
County Match: $ N/ A
CONTRACT COSTS/REVENUE
Current Year Portion: $ 1,300.00
- -
---
- -
--
-
--
- -
---
ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
Division Director
Risk Managqment
(y\1 "I
O.M.B.IPurchatng
Comments:
County Attorney
OMB Fonn Revised 2/27/01 MCP #2
CONTRACT REVIEW
Changes
Needed.---, //
YesD No~ .
Date Out
/
YesD NoG2J
YesD No[2(
YesDNo~
the
as B of
described as Unit
County, Florida, and;
a
located on the more
4th Addition, RE#00453474-000326,
at
the
ofa
would
and
under this
the Officer
and
to provide the
to on
and;
as follows:
as
as
or her immediate family or an
Officer that
roommate shall
The Officer to
the same condition that it was in
to any that the County incurs to
vacates
officer
the
500
33040.
own
tenn
as a
to
or
nor
7.
found on
immediately if the
public.
In addition to above, a regular report on be
superior and to of Monroe County Public Works on
month or within 5 days report shall contain date and
the inspection found, a citation or arrest or Notice
instrument was a copy of document issued shall be
as to and a
to
to Appear or any
to
notation of
8.
a) 60 days written by County to
b) 30 to
i) has the employee
ii) IS no as
County
by
amount am
as
iv)
are
this
c) 15
an
9.
to a
or 15
$10,000
provide
obtain
(including property
(including
of
of
occur due to the
II.
sole responsibility for
result the Officer(s)
parking area upon which rental premises is situated.
to the endangered or threatened of
pete s). shall maintain
and shall be solely liable for
the has to prevent any
deputy within thirty (30) days
shall
claim or other liability which
on
This provision
as a result of
to ensure against
the of care
shall be paid by
County of cost the
which occur;
12.
modifications or alterations to the
penmSSlOn
to any
13.
must sent
are
to be
to
a)
to
b)
c)
of
of
social
of
are strictly in his/her capacity
is not meant to limit
alleged or actual or to the state laws, and
by
law
make arrests,
Ordinances.
communications are
that
breach of any or
IS
oral of vvritten
the County breach the
covenant or conditions breached
17.
or
extent
term
extent
as
Mario Di
EXHIBIT "A"
:Monroe County SlierifJI5 Office
!1(jcfiara rn. 2(ptliJ Sheriff
5525 Co{fege fRpaa
'.X?g West,1foriaa 33040
(305) 292-7000 !JJ2IX: (305) 292-7070 1-800-273-COPS
www.K!-!lsso.net
SUBSTATIONS
Freeman Substation
20950 Overscas Hwy.
CUdjllC Key. 1'1. 33042
(305)745-3184
FAX (305) 745-3761
Marnlhlln Substation
3103 Ove",ea, Hwy.
Marathon. FL 33050
(305) 289.2430
FAX (305) 2R9-2497
Islumornda Substation
87000 Overseas Hwy.
Islnmomda. FL 33036
(305) 853-7021
FAX (305) 853-'1372
Roth Building
50 High Point Road
Tavernier. 1"1. 33070
(305) 853-:!2I1
FAX 005) 853.3205
O"TENTION CENTERS
Key Wcst Det. Center
550 1 College Roud
Key West. FL 33040
(305) 293.7300
FAX (305) 293.7353
Marathon Dct. Facility
39Rl Ocean Termce
Mamlllan, FL 33050
(305) 289-2420
FAX (305) 289-2424
July 2. 2007
John King. Sr. Dir. Lower Keys
MC Public Works
Facilities Maintenance Dept.
3583 South Roosevelt Boulevard
Key West, Florida 33040
Re: County Housing - Key Largo Community Park
Dear John:
Please be advised that Dep. Eric Thomas has requested and been approved to be
the tenant of the County housing located on the Key Largo Community Park
property in Key Largo.
If you should have any questions or require additional infonnation, feel free to
contact me at your convenience.
Colonel Rick Ramsay
Undersheriff
Plantation Dcl. F.tcility
53 llillh Point Road
Plantation Key. FL 33070
(305) 853.3266
I'AX (305) 853-3270 RAR/vam
Sl'ECIALOl'gRATIONS CC: HRD
1'.0. Box 500975
Marathon, FL 33050
(305) 289.2410
FAX (305) 289-2498
AVIATION DIVISION
101OOOvel'liCas Hwy.
Marathon, FL 33050
(305) 289.2777
FAX (305) 289.2776
COMMUNICATIONS
27960w","a, rlwy.
Manultoll. FL 330S0
(305) 289.2351
FAX (305) 289.2493
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P.O. Box 370541 P.O. Box 33060
Key Largo, FL 33037 St. Petersburg. FL 33133-3060
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384 Carribbean Ave.
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1100 Simonton Street
Key West. FL 33040
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BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 18. 2007
Division: Public Works
Bulk Item: Yes
No -K-
Department: PW Management
Staff Contact PersonlPhone #: Dent Pierce/292-4560
AGENDA ITEM WORDING: Discussion of the Interlocal Agreement with the
Monroe County School Board concerning Sugarloaf School Park.
ITEM BACKGROUND: In 2005, the BOCC approved a new ILA that provides for
$1.5 million in capital funding for the construction of the Park as well as Y2 of the water
costs, Y2 of the sewer costs (once connected), 100% of lights, and Y2 of the maintenance
costs. In light of the capital funding and due to current and upcoming budget constraints,
the County wrote a letter to the Superintendent dated May 1, 2007, explaining that the
County is not able to provide any additional monies to the School Board for costs
associated with the Park. Under the current agreement, the County will incur but cannot
control these costs.
PREVIOUS RELEVANT BOCC ACTION: BOCC approved the ILA on April 20,
2005.
CONTRACT/AGREEMENT CHANGES: nla
STAFF RECOMMENDATION: Approval to send letter to the School Board that the
County will reimburse them in accordance with the ILA for utility and maintenance costs
incurred by them prior to May 1, 2007, but that no further monies will be expended or
budgeted for this park after that date.
TOTAL COST: unknown
BUDGET: Yes
No'
COST TO COUNTY:
SOURCE OF FUNDS: ad valorem
REVENUE PRODUCING: Yes_ No
AMOUNT PER MONTH
YEAR
APPROVED BY: County Atty. _ OMBlPurchasing _ Risk Management_
DOCUMENTATION: Included: --L-
Not Required: _
DISPOSITION:
AGENDAITEM#
O~~~~~E
(305)"""
COUNTY ADMINISTRATOR
1100 Simonton Street
Key West, FL 33040
305/292.4441 (phone)
3051292-4544 (fax)
May 1, 2007
Randy Acevedo
Superintendent
Monroe County School District
242 White Street
Key West, Fl 33040
RE: Sugarloaf School Park
Dear Mr. Acevedo:
(-...-
BOARD OF COUNTY COMMISSIONERS
Mayor Dbde M. Spehar, DIstrict 1
Mayor Pro Tern Olartes "Sonny" McCov, DIstrtct 3
George Neugert, Distrlct 2
DIwId P. RIce, DIstrIct 4
Murray E. Nelson, DIstrict 5
.
The Monroe County Board of County Commissioners has dedicated $1.5 Million of
capital improvement funding to assist the Monroe County School Board in constructing the
new park and athletic field at Sugarloaf School. In light of this funding allocation and the
County's current and upcoming funding issues, please note that the County is not able to
provide any additional monies to the School Board for costs associated with maintaining
the Sugarloaf School Park.
T JWIbpI
cc: Dave Koppel
Dent Pierce
SaIZappulla
Sincerely,
----41-
Thomas ~illi
County Administrator
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April 20, 2005
Division:
Engineering
Bulk Item: Y es ~ No
Department: Engineering
Staff Contact Person: David S. Koppel, P .E.
County Engineer
AGENDA ITEM WORDING: Approval of a Joint Use Park Interloca1 Agreement with the Monroe
County School Board to develop and maintain a joint use park at Sugarloaf School.
ITEM BACKGROUND: This project was previously in the capital improvements plan and is still
desired by the community.
PREVIOUS RELEVANT BOCC ACTION: At their January 19, 2005 BOCC meeting, the Board
approved $1.5 million for this project.
CONTRACT/AGREEMENT CHANGES: New agreement.
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST: (not to exceed)$I.5oo.000.oo
BUDGETED: Yes ~ No
COST TO COUNTY: (not to exceed)$1.500,OOO.OO SOURCE OF FUNDS: Fund 304
REVENUE PRODUCING: Yes
No -K- AMOUNT PER MONTH_ Year
APPROVED BY:
COWlty Atty --2L- OMBlPurchasing _ Risk Management _
{/Y?---
David S. Koppel, PE, County Engineer
DIVISION DIRECTOR APPROVAL:
DOCUMENT A TION:
Included X
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 2/05
JOINT IICF PARK
INTER' tv"AL AGHI!NENT
This Agreement Is made and entered Into by MONROE COUNTY
(COUNlY), a political subdivisiOn of the State of Florida, whose address Is
1100 Simonton Street, Key west, FL 33040, and the SCHOOL BOARD OF
MONROE COUNTY (SCHOOL BOARD), as the contracting agent for the School
District of Monroe County, a public agency of the State of Florida, whose
address Is 241 Trumbo Road, Key West, Fl. 33040.
WHEREAS, COUNTY Is authorized by SectIon 125.01(1)(f),F.S. to
proVide public parks; and
WHEREAS, SCHOOL BOARD Is authorized by SectiOn 1013.10, F.S. to
permit the use of school grounds for community use centers; and
WHEREAS, the parties did enter Into an InterIocal agreement dated
July 15, 1992, for the proViSiOn of enhanced recreational fadllties on public
school grounds; and
WHEREAS, said master agreement was amended by Addendum Two,
providing for the County to pay for $58,801.35 for athletic Improvements at
Sugarloaf School; and
WHEREAS, the parties did, by InterIocal agreement dated October 28,
1999, as amended on February 21, 2001, provide for the County to pay a
total of $53,171 per annum for the maintenance of recreational facilities at
Sugarloaf School and Key Largo Elementary School; and
WHEREAS, the partIeS are authorized by SectIon 163.01(4), florida
Statutes, to enter Into an InterIocal agreement to carry out their Independent
powers;
WHEREAS, It Is desired to proVide for the development of a joint use
park on the Sugarloaf SChool grounds, In addition to the existing agreement
to provide maintenance funding for the existing recreational facilities at said
school; now therefore,
IN CONSIDERATION OF the mutual promises and conditions contained herein,
the PARTIes agree as follows:
1. SCOPE. The Parties shall develop and maintain a joint use Park at
Sugarloaf School. This agreement is In addition to the Interlocal agreement
dated October 28, 1999, and amended on February 21, 2001, providing for
the County to pay an annual sum for the maintenance of recreational
facilities at Sugartoaf Sc::hooI and Key Largo Elementary SdlooI. All terms and
conditions of the aforementioned Agreement shall remain In force and effect
unless specifically modified or amended herein.
........ JoiIIt UIoIWk
2. TERM.
A. Subject to and upon the tenns and conditions set forth herein, this
Agreement shall contfnue In force for a term of twenty years commendng as
d the _20th day fA ADril , 2005 and ending on the -!9th day of
April. 2025.
B. The parties may extend thiS agreement after the expiratiOn of the term
desaibed herein according to such tenns and conditions as may be agreed to
at the time of extension.
3. USE AND CONDmONS. The premises, whICh are defined as that
area designated as "JOINT USE PARK- on the Sketch attached hereto as
Exhibit A, shall be used solely for the purposes d providing a park for joint
use for Sugartoaf School and the general pubHc.
A. REGULATIONS. The County's Parks and Recreational Board shall
work with School Board staff to develop and recommend regulations
governing the use and operations d the park additional to such rules and
regulatIonS set forth by COUnty Ordinance regarding all COUnty parks. Rules
and regulations for the jOint use park shall be subject to approval by
resolution by each of the Parties.
B. MANAGEMENT. SCHOOL BOARD shall contract for design/build,
provide for operations management, including but not limited to maintenance
and the scheduHng of events and organized use of the park.
C. CAPITAL FUNDING. COUNlY shall provide capital funding for the
Joint use Park in an amount not to exceed $1,500,000, payment to be made
as follows
Payment for expenditures permissible by law and County policies shall be
made through reimbursement to SCHOOl BOARD upon presentatJon of
Application for Payment Summary - AlA Document G702 (or equivalent),
invoices, canceled checks and other documentation necessary to support a
claim for reimbursement. All submIsSiOnS for payment shaD be based upon
an approved schedule of values for phases and indICate the percentage of
completion for each item as of the date of the submission. This document
should be signed by the project architect, engineer, general contractor or
project manager. Photos of the progress d the work shall aiso be submitted
with the payment application.
The application for payment document must be ce. tlfied through a statement
signed by the SCHOOL BOARD's construction project manager and notarized,
declaring that representations In the Invoice are true and factual.
SuprIolIf.JoiDl u.e hrk
SCHOOL BOARD shall also provide partial releases of liens or certifications of
non-lien if applicable. COUNTY shall retain 10% of any payment on work in
progress until the SCHOOL BOARD has provided a Final Release of uen for
each vendor/Contractor for whom payment Is requested. Final payment will
not be made until the following documents are complete and submitted to
the COUNTY:
AlA Document G-702 Application for Payment Summary
AlA Document G-704 Certificate of Substantial Completion
AlA Document G-706 Contractor's Affidavit of Debts &. Claims
AlA Document G-706A Contractor's AffIdavit of Release of LienS
AlA Document G-707 Consent of SUrety to Final Payment
Final Release of Uen
Affidavit and Partial Release of Uen
SCHOOL BOARD may elect to have vendors and contractors paid through the
direct vendor method, upon submission of appropriate documentation as
outlined above.
Funding under this provision of the agreement Is contingent upon annual
appropriation by the COUNTY governing board.
D. COUNTY IN-HOUSE RESOURCeS AND OUTSOURCE SUPPUERS.
COUNTY shall provide as much asststanc:e as possible with its own emptoyees
and equipment, as well as procurements to reduce costs. It is contempfated
by the parties at the time of approving this agreement that COUNTY shaH be
able to contribute significantly to groundwork preparation. Should COUNTY
be able to provide assistance beyond groundwork preparation, the parties
will act as expeditiously as possible to coordinate approval of such
contribution of COUNTY resources to the project.
E. SI6NAGE. Portable or temporary advertising signs are prohibited. It
is expec.ted that permanent signage and signage which includes changing
messages via lighting or magnetic letters will be erected, particularly in the
form of scoreboards, and the existing -suGARLOAF SCHOOL MARQUIS. shall
be retained in its location.
4. UTILITIES. SCHOOl BOARD shaH arrange for utilities to be provided.
COUNTY shaH pay one--half (1h) of the water costs for the joint use park, and
one-half (1h) of the sewerage costs for the joint use park at any time that
School Board Is connected to a centt ally located wastewater treatment plant.
COUNTY shall pay l00fM. d the docb Ie costs for lighting until such time as It
Is determined that school event usage of the lighting features are co-equal to
the usage by the general public, Including community organizations. The
parties shaH share in the costs d utility connection fees, impact fees, effluent
discharge units, or any other costs assodated with the placement d utility
infrastructure to provide utility services to the premISes. COUNTY shall make
SuprloU' Jod Uee hrk
payment pursuant to the Florida Prompt Payment Act for such utility costs as
are attributable to COUNTY under this agreement and which are property
documented in the submission of an invoice to the COUNTY on a
[monthly/quarterly] basis. Funding under this provision of the agreement is
contingent upon annual appropriation by the COUNTY governing board.
S. ALTERAnONS and IMPROVEMENTS. No structure or
improvements of any kind, whether temporary or permanent, shall be placed
upon the land without prior approval in writing by the Superintendent of
Schools and any permits required by law by any agency, federal or state.
Any such structure or improvements shall be constructed in a good and
workmanlike manner.
Upon the natural termination of this intertocal agreement, the SCHOOL
BOARD may retain ownership of the fixtures and improvements acquired
under this agreement.
6. MECHANIC'S LIENS. SCHOOL BOARD shalf not permit any
mechanic's Hen or Hens to be placed on the Property or on improvements on
it. If a mechanic's lien is filed, It shaD be the sole responsibility of the
SCHOOL BOARD or its officer, emplo"jU., agent, contractor or other
repI eset d:ative causing the lien to be filed to discharge the lien and to hold
harmless and defend SCHOOL BOARD against enforcement of such lien.
7. RECORDS - ACCftlS AND AUDITS. Both PartIes shall maintain
adequate and complete records for a period of four years after terminatiOn of
this lease. Eadl Party, itS officers, employees, agents and contractors shall
have access to the other Party's books, records, and documents related to
this Agreement upon request. The access to and inspection of such books,
records, and documents by the Parties shall oa:ur at any reasonable time.
8. RELAnONSlfJP OF PARTIES. The Parties are Independent of each
other and shan at no time be legally responsible for any negligence on the
part of the Other Party, its employees, agelit's or volunteers resulting in
either bodily or personal injury or property damage to any individual,
property or corporatiOn.
9. TAXES. The Parties are not subject to taxes and assessments.
10. INSURANCE. The parties to this agreement stipulate that each is
a state governmental agency as defined by Florida Statutes and represents
to the other that it has purchased suitable Public UabiIity, Vehicle Uability,
and Workers' COmpensation Insurance, or is self-insured, in amounts
adequate to respond to any and all claims under federal or state actions for
civil rights viotations, which are not ftmft:ed by Florida Statutes Section
768.28 and Chapter 440, as well as any and all claims within the limitations
of ROrida Statutes Section 768.28 and Chapter 440, as well as any and all
~Joiat Ual'ld:
daims within the limitations of Rorida Statutes arising out of the activities
governed by this agreement.
To the extent allowed by law, each party shall be responsible for any acts of
negligence on the part of itS employees, agents, contractors, and
subcnntractors and shaD defend, indemnify and hold the other party
harmless from all claims arising out of such actions.
Each party agrees to keep in fuU force and effect the required insurance
coverage during the term of this Agreement. If the insurance poiides
originally purchased which meet the requirements of this agreement are
canceled, terminated or reduced in coverage, then the respective party must
immediately substitute complying policies so that no gap in coverage occurs.
Copies of OJrrent policy cet tificates shall be filed with the Other Party
whenever acquired or amended.
11. CONDITION OF PREMISES. The SCHOOL BOARD must keep the
premiseS in good order and condition. The SCHOOL BOARD must promptly
repair damage to the premises. The SCHOOL BOARD is solely responsible for
any improvements to land and appurtenances placed on the premises.
Neither party shall commit waste on the premises, nor maintain or permit a
nuisance on the premises. It is anticipated that SCHOOL BOARD will provide
such security as it provides for the remainder of the Sugartoaf School
grounds during the life of this agreement.
A. DEDICATION FOR RECREATIONAL PURPOSES. Real property
improved through funding under this agreement shall remain dedicated for
the recreational purposes for the full twenty years which is the contracted
term of this agreement, whether or not the agreement is continued for itS full
term or terminated early for any reason, including termination of the
participation of County in covering maintenance and utility costs. In the
event this provision is breached, SOIool BOARD shall repay to the County a
prorated amount based on a usefullWe for public use of 19 years. This
provision shall survive the termination date of all other provisions of this
contract until April 1~ 2025.
B. MAINTENANCE. SCHOOL BOARD is responsible for the
implementation of adequate maintenance procedures to keep the real
property and improvements in good operating condition. COUNlY shall pay
one-half (1h) of the costs of maintenance up receipt of properly documented
invoices and pursuant to the Florida Prompt Payment Act. Funding under
this provision of the agreement Is contingent upon annual appropriation by
the COUNTY governing board.
C. STORAGE OF HURRICANE DEBDT!Ii:, The parties have in the past
allowed the premises to be used for temporary storage of hurricane debris.
SCHOOL BOARD agrees to allow COUNlY to temporarily store hurricane
debris on other premises adjacent to Sugarloaf School in the event such
S....blfJod u. Park
storage is needed after a hurricane.
12. RESTRICTIONS ON AGREEMENTS ENTERED PURSUANT TO THIS
AGUEMENT. The SCHOOL BOARD shall Include In all agreements funded
under this agreement the following terms:
A. Anti-discrimination. COntractor agrees that they will not dtsaimlnate
against any employees or applicants for employment or against persons for
any other benefit or service under this agreement because of their race,
color, religion, sex, national origin, or physical or mental handicap where the
handicap does not affec.t the ability of an Individual to perform In a position of
employment, and to abide by all federal and state laws regarding non-
discrimination.
B. Anti-kickback. Contractor warrants that no person has been employed or
retained to solicit or secure this agreement upon an agreement or
understanding for a commission, percentage, brokerage or contingent fee,
and that no employee or officer of the SCHOOL BOARD has any Interest,
financially or otherwise, In contractor. For breach or violation of this
warranty, the SCHOOL BOARD shall have the right to annul this agreement
without liability or, In Its discretion, to deduct from the agreement priCe or
consideration, the full amount of such commission, percentage, brokerage or
contingent fee. Contractor acknowledges that it Is aware that funding for this
agreement is available through the County and that violation of this
paragraph may result In the County withdrawing funding for the Project.
C. Hold harmless/indemnification. COntractor acknowledges that this
agreement is funded at least in part by the COUnty and agrees to indemnify
and hold harmless the COunty and any of its officers and employees from and
against any and all claims, liabilities, litigation, causes of action, damages,
costs, expenses (including but not limited to tees and expenses arlstng from
any factual investigatiOn, discovery or preparation for litigation), and the
payment of any and all of the foregoing or any demands, settlements or
judgments (collectively claims) arising directly or Indirectly from any
negligence or atmlnal conduct on the part of Contractor In the performance
of the terms of this agreement. The Contractor shall Immediately give notICe
to the County of any suit, dalm or action made against the Contractor that Is
related to the activity under this agreement, and will cooperate with the
county in the Investigation arising as a result of any suit, action or claim
related this agreement.
D. Insurance. Contractor agrees that it maintains In force at its own expense
a liability insurance policy which will insure and indemnify the Contractor and
the county from any suits, claims or actions brought by any person or
persons and from all costs and expenses of litigation brought against the
Contractor for such injuries to persons or damage to property occurring
during the agreement or thereafter that results from performance by
Contractor of the obligations set forth in this agreement. At all times during
the term of this agreement and for one year after acceptance of the project,
SuprIoIf Ioial U. r.t
Contractor shall maintain on file with the County a certificate of the insurance
of the carriers showing that the aforesaid insurance policy is in effect. The
following coverage's shan be provided:
1. Workers Compensation insurance as required by Florida Statutes.
2. Commercial General UabUIty Insurance with minimum limitS of
$500,000 per occurrence for bodily Injury, personal Injury and property
damage.
3. Comprehensive Auto uabiltty Insurance with minimum limitS of
$300,000 combined single limit per occurrence.
The Contractor, the County and the SCHOOL BOARD shall be named as
additional insured, exempt workers compensation. The poliCieS shall provide
no less than 30 days notice of cancellation, non-renewal or reduction of
coverage.
At all times during the tenn of thiS agreement and for one year after
acceptance of the project, Contractor shall maIntain on file with the County a
certificate of Insurance showing that the aforesaid Insurance coverage's are
In effect.
e) LicenSing and Permits. Contractor warrants that It shall have, prior to
commencement of work under this agreement and at all times during said
work, all required licenses and pennlts whether federal, state, County or
City .
f) RIght to Audit. The Contractor shall keep such records as are
necessary to document the performance d the agreement and expenses as
incurred, and give aa:ess to these records at the request of the SCHOOL
BOARD, the County, the State of Florida or authorized agents and
representatives of said government bodies.
13. HOLD HARMLESS. To the extent allowed by law, the SCHOOL
BOARD is liable for and must fully defend, release, discharge, indemnify and
hold harmless the COUNlY, the members fA the County Commission, County
oWlCeI'S and employees, County agents and contractors, and the Sheriff's
Office, its officers and employees, from and against any and all claims,
demands, causes of action, losses, costs and expenses of whatever type -
Including inveStigation and Vf'itr~ costs and expenses and attorneyS' fees
and costs - that arise out of or are atLlbutabIe to the SCHOOL BOARD's
operations on the premises except for those claims, demands, damages,
liabilities, actions, causes of action, losses, costs and expenses that are the
result c:I the sole negligence of the COUNTY. The SCHOOL BOARD's purchase
of the insurance required under this Agreemelt does not release or vitiate its
obligations under this paragraph. SCHOOl BOARD does not waive any of Its
sovereign immunity rights Including but not limited to those expressed in
5ection 768.28, Florida Statutes.
.......... u.o PIIk
To the extent allowed by law, the COUNTY Is liable for and must fully defend,
release, discharge, Indemnify and hold harmless the SCHOOL BOARD, its
members, officers and employees, agents and contractors, from and against
any and all dalms, demands, causes of action, losses, costs and expenses of
whatever type - induellng investigation and witness costs and expenses and
attorneys' fees and oosts - that arise out of or are attributable to the
COUNTY's operatlQns on the premises except for those daims, demands,
damages, liabilities, actions, causes of action, losses, costs and expenses
that are the result of the sole negligence of the SCHOOL BOARD. The
COUNTY's purchase of the insurance required under this Agreement does not
release or vitiate its obligationS under this paragraph. COUNTY does not
waIVe any of its sovereign immunity rights Indudlng but not limited to those
expressed In Section 768.28, Florida Statutes.
14. NON-DISCRlMlNAUON. The SCHOOL BOARD and the COUNTY,
each for itself, its personal representatives, successors in Interest, and
assigns, as a part of the consideration hereof, does hereby covenant and
agree that no person on the grounds of race, color, or national origin shall be
exduded from participation tn, denied the benefits of, or be otherwise
subjected to diSCrimination In the use of premises or in the contracting for
improvements to the premises.
COUNTY and SCHOOL BOARD agree that there wilt be no discrimination
against any person, and It is expressly understood that upon a determination
by a court of competent JUrisdiction that discrimination has occurred, thiS
Agreement automatically terminates without any further action on the part of
any party, effective the date of the court order. COUNTY AND SCHOOL
BOARD agree to comply with all Federal and florida statutes, and all local
ordinances, as applicable, relating to nondiscrimination. These include but
are not limited to: 1) TItle VI of the Civil Rights kJ:. of 1964 (Pl 88-352)
whiCh prohibits dtsaiminatlon on the basis of 1"aO!, color or national origin; 2)
TItle IX of the educatiOn Amendment of 1972, as amended (20 USC ss.
1681-1683, and 1685-1686), which prohibits discrimination on the
basis of sex; 3) section S04 of the RehabiIIlation k% of 1973, as amended
(20 use s. 794), which prohibits disa1mination on the basis of handicaps; 4)
The Age DIscrIminatiOn kJ:. of 1975, as amended (42 use ss. 6101- 6107)
which prohibits discrimination on the basis of age; 5) The Drug Abuse OffIce
and Treatment kJ:. of 1972 (PL 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alc0hoi
Abuse and Alc0hoiism PreventIon, Treatment: and Rehabilitation Act of 1970
(Pl 91-616), as amended, relating to nondiscrimination on the basis of
alc0hoi abuse or alcoholism; 7) The Public Health Service Act of 1912, ss.
523 and 527 (42 use ss. 69Odd-3 and 290ee-3), as amended, relating to
mnfidentlallty d alc0hoi and drug abuse patent records; 8) Title VIII of the
Ovil Rights Ad: of 1968 (42 use s. et seq.), as amended, relating to
nondiscrimination in the sale, rental or financing d housing; 9) The
Americans with Disabilities kJ:. of 1990 (42 use s. 1201 Note), as maybe
amended from time to time, relating to nondisaimination on the basis of
Sutubf JoiRl u.e Part
disability; 10) Monroe County Code 01. 13, Art. VI, prohibiting
discrimination on the bases of race, color, sex, religion, disability, national
origin, ancestry, sexual orientation, gender identity or expression, familial
status or age; and 11) any other nondiscrimination provisions in any Federal
or state statutes which may apply to the parties to, or the subject matter of,
thiS Agreement.
15. TERMlNAnON. Either party may terminate thiS agreement for
cause after gMng to the other party at least ninety days written notice of the
bread1, allowing the allegedly breaching party a period of forty-five (45)
days within which to 0Jre saki breach. Failure to cure the breach shall be
noticed by the terminating party in writing and provided to the breaching
party at least twenty (20) days prior to the termination date. Nothing in this
paragraph shall abrogate the SCHOOL BOARD's requirement to maintain the
use of the premises as a recreational fadUty, open to the public, unless,
pursuant to Section 11.A. of this agreement, School Board pays COUNTY a
prorated amount of the funding provided for the Improvements made to
aeate the joint use park.
16. ASSIGNMENT. The SCHOOL BOARD may not assign this Agreement
or assign or subcontract any of its obligations under thiS Agreement without
the approval of the COUNTY's Board fA County CommisSioners. All the
obligations of thiS Agreement will extend to and bind the legal
representatives, suoc:es9:)I"S and assigns of the SCHOOL BOARD and the
COUNTY.
17. SUBORDlNAnON. This Agreement Is subordinate to the laws and
regulations of the United States, the State of FlorIda, and the COUNTY,
whether in effect on commencement of this lease or adopted after that date.
18. INCONSISTENCY. If any Item, condition or obligation of thiS
Agreement is in conflid: with other items in this Agreement, the
inconsistenCieS shall be consb ~ so as to give meaning to those terms
which Omit the County's responsibility and liability.
19. GOVERJIING LAWS/VENUE. This Agreement Is governed by the
laws of the State of FIortda and the United States. Venue for any dispute
arising under thiS Agreement must be In Monroe County, Florida. In the
event of any litigatiOn, the prevailing party is entitled to a reasonable
attorney's fee and cnsts.
20. ETHICS a.AUSE. SCHOOL BOARD warrants that it has not
employed, retained or otherwise had act on its behalf any former County
officer or employee subject to the prohibition of Section 2 of ordinance No.
010-1990 or any County officer or employee in violation of SectIon 3 of
Ordinance No. 010-1990. For breach or violation of this provtsion, the
COUNTY may, in its discretion, terminate this Leas@ without liability and may
also, in its discretion, deduct from the I ease or purchase price, or otherwise
Saprbf JoiIl UIIllIWIt
recover, the full amount of any fee, commission, percentage, gift: or
conSideration paid to the former County officer or employee.
21. CONSTRUCTION. This Agreement has been carefully reviewed by the
SCHOOL BOARD and the COUNTY. Therefore, this Agreement is not to be
construed against any party on the baSis of authorship.
22. NOnCES. Notices in this Agreement, unless otherwise spectfled,
must be sent by certified mall to the following:
COUNTY:
SCHOOL BOARD:
County Administrator
1100 Simonton Street
Key West, FL 33040
Fred Sims, TPM Uaison
241 Trumbo Road
Key West, FL 33040
23. FULL UNDERSTANDING. This Agreement is the parties' final mutual
understanding. It replaces any earlier agreements or understandings,
whether written or oral. This Agreement cannot be modified or replaced
except by another written and signed agreement.
IN WITNESS WHEREOF, each party has caused this Agreement to be
by its duty authorized representative.
BOARD OF COUNTY COMMISSIONERS
L KOlHAGE, CLERK OF MONROE COUNTY, FLORIDA
D.t.. 8V:~ >n ~./.w
Mayor/C n
SCHOOL BOARD OF MONROE COUNTY
By:
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MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 18,2007
Bulk Item: Yes X No
Division: Housing & Community Development
Department: Medical Examiner
Staff Contract: James R "Reggie" Paros/289-6002
AGENDA ITEM WORDING: Approval to extend Agreement with Beyer Funeral Home to
continue to lease premises for use as interim Medical Examiner facilities on a month-to-month
basis, effective October 1, 2007, until completion of the new facility
ITEM BACKGROUND: The Medical Examiner utilizes the funeral home located in Key Largo
as an interim facility to perform autopsies and post mortem examinations for some cases that
originate in the Upper Keys area. According to the Engineering Department, the current
projected date of completion of the new Medical Examiner's facility is December 31,2007. As
the agreement with Beyer Funeral Home expires September 30, 2007, we are requesting
authorization to extend the agreement under the same terms and conditions, on a month-to-
month basis, until the new Medical Examiner facility is completed.
PREVIOUS RELEVANT BOCC ACTION: On July 19,2006, the Board approved a Lease
Agreement with Beyer Funeral Home, to lease premises for use as interim Medical Examiner
facilities for a one year period.
CONTRACT/AGREEMENT CHANGES: This action will extend the current agreement on a
month-to-month basis, under the same terms and conditions.
STAFF RECOMMENDATION: Approval
TOTAL COST: $215 per month
BUDGETED: Yes * No
*Funds requested in FY 2008 budget
SOURCE OF FUNDS Medical Examiner's
Budget - Ad Valorem
COST TO COUNTY: same as above
REVENUE PRODUCING: Yes
No X
AMOUNT PER MONTH
APPROVED BY: County Attorney N/A OMB/Purchasing N/A Risk Management N/A
DOCUMENTATION: Included:
Not Required: _X
DISPOSITION:
Agenda Item #:
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 18, 2007
Division: Housing & Community Development
Bulk Item: Yes X
No
Department: Medical Examiner
Staff Contact: James R. "Reggie" Paros
AGENDA ITEM WORDING:
Approval to extend Agreement with Florida Keys Funeral Services, LLC to continue to sub-lease
premises for use as interim Medical Examiner facilities on a month-to-month basis, effective October
1,2007, until completion of the new facility
ITEM BACKGROUND: The Medical Examiner utilizes the funeral home located in Big Pine Key
as an interim facility to perform autopsies and post mortem examinations. According to the
Engineering Department, the current projected date of completion of the new Medical Examiner's
facility is December 31,2007. As the current agreement with Florida Keys Funeral Services, LLC
expires September 30,2007, we are requesting authorization to extend the agreement under the same
terms and conditions, on a month-to-month basis, until the new Medical Examiner facility is
completed.
PREVIOUS RELEVANT BOCC ACTION: On March 16,2005, the Board authorized execution of
a new Lease Agreement with Florida Keys Funeral Services to sublease premises for use as interim
Medical Examiner facilities, for a period of 18 months commencing on the date the premises are ready
for occupancy. On July 19,2006, Board approved a Renewal Agreement with Florida Keys Funeral
Services LLC to provide interim facilities for the Medical Examiner for an additional one year period.
CONTRACT/AGREEMENT CHANGES: This action will extend the current agreement on a
month-to-month basis, under the same terms and conditions.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $2,400 per month plus electric
REVENUE PRODUCING: Yes
No X
BUDGETED: Yes * No
*Funds requested in FY 2008 budget
SOURCE OF FUNDS: Medical Examiner's
Budget - Ad Valorem
AMOUNT PER MONTH
COST TO COUNTY: same as above
APPROVED BY: County Attorney N/A OMB/Purchasing N/A
Risk Management N/ A
DOCUMENTATION: Included:
Not Required: X
DISPOSITION:
Agenda Item #:
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 18, 2007
Division: Airports
Bulk Item: Yes X
No
Department: Florida Keys Marathon Airport
Staff Contact: James R "Reggie"Paros/289-6002
AGENDA ITEM WORDING: Award of bid and approval of contract with Culver's
Cleaning Company to provide Janitorial Services at Florida Keys Marathon Airport, in
the amount of $39,600 per year
ITEM BACKGROUND: At their meeting held on April 18, 2007, the Board granted
approval to reject all bids received and re-advertise for janitorial services at the Florida
Keys Marathon Airport. Two bids were received and opened at the Purchasing
Department on June 7, 2007: 1) Culver's Cleaning Company, at $3,300 per month,
$39,600 per year; and 2) Key's Cleaning Service, Inc., at $6,850.00 per month,
$82,200.00 per year. We request approval to enter into a contract with the lowest
qualified bidder, Culver's Cleaning Service, Inc., in the amount of $39,600.00. The
contract amount is approximately $13,500 more than was requested for appropriation in
the budget request for FY 2008. There are funds available in the Airport R&R account to
transfer into the operating budget if necessary.
PREVIOUS RELEVANT BOCC ACTION: The agreement with Birds of Paradise
Cleaning Service expired effective December 31, 2006; on December 20, 2006, Board
approved to extend the contract with Birds of Paradise Cleaning Service to continue to
provide janitorial services at the Florida Keys Marathon Airport on a month-to-month
basis pending response to an RFP. On April 18, 2007, Board granted approval to reject
all bids and re-advertise for janitorial services at the Florida Keys Marathon Airport.
CONTRACT/AGREEMENT CHANGES: This is a new agreement
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $3,300 per month/
$39,600 per year
BUDGETED: Yes
NoX
COST TO COUNTY: same as above
Airport User Fees and
SOURCE OF FUNDS: Tenant Rents
REVENUE PRODUCING: Yes
No
AMT MONTH
Year
APPROVED BY: County Atty YES OMBIPurchasing YES Risk Management YES
DOCUMENTATION:
Included X
Not Required_
DISPOSITION:
AGENDA ITEM #
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MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Contract with: Culver's Cleaning Service
CONTRACT SUMMARY
Contract #
Effective Date: July 18, 2007
Expiration Date: 1 Year with option to renew
To provide ianitorial services at the Florida Keys Marathon
Contract Purpose/Description:
Airport
Contract Manager: James R. Pams
(Name)
6060
(Ext.)
Marathon Airport/Stop 15
(Department)
for BOCC meeting on July 18, 2007
Agenda Deadline: July 3, 2007
CONTRACT COSTS
Total Dollar Value of Contract: $39,600
Budgeted? YesD No 0 Account Codes:
Partially-will require LIT
from R&R Acct.
Grant:
County Match:
Current Year Portion: $8,100
-63501-530340-
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Division Director 7~J~ }%, , ly e~D~~8/- - / 'R~ykewer ~J <_:~:<"> '
. ;,~' '""--, . <-- -- 1')./; .'=-(~, '-------, -- ! -l.!--;.'l,..-;
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,
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OMB Form Revised 91\1/95 Mep #2 "- <' - -; < fL( ,k , I
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FLORIDA KEYS MARATHON AIRPORT
CLEANING CONTRACT
THIS AGREEMENT, is made and entered into this day of
AD., by and between MONROE COUNTY, FLORIDA ("Owner"), and
CLEANING COMPANY ("Contractor").
2007
CULVER'S
WITNESSETH:
WHEREAS, the parties hereto, for the consideration hereinafter set forth, mutually agree
as follows:
1.01 THE CONTRACT
The contract between the owner and the contractor, of which this agreement is a part,
consists of the contract documents.
1.02 THE CONTRACT DOCUMENTS
The contract documents consist of this agreement, the RFP, and any addenda issued
hereafter, any other amendments hereto executed by the parties hereafter, together with
the bid proposal and all required insurance documentation.
2.0 SCOPE OF THE WORK
The Contractor shall provide janitorial services as specified in Exhibit A
CONTRACTOR'S RESPONSIBILITIES:
A Supervision and Personnel
The Contractor shall supervise and direct the work competently and efficiently, devoting
such attention thereto and applying such skills and expertise as may be necessary to
perform the work in accordance with the contract documents.
B. Parts, Materials, and Equipment
It is expected that the Contract will be for labor, equipment and materials; the Contractor
shall provide all waxes and cleaning material as needed to complete the assigned duties.
The Owner shall provide all paper towels, hand soap for dispensers, trash bags for
garbage and toilet paper for bathrooms.
C. Records
The Contractor shall record maintenance activities in a maintenance log, which shall
contain all pertinent information.
D. Other Suppliers
The Contractor shall not employ any supplier or other person or organization whether
initially or as a substitute, against whom the Owner may have reasonable objection. The
contractor shall not be required to employ any supplier or other person or organization to
furnish or perform any of the work against whom the Contractor has reasonable
objection.
1
The Contractor shall be fully responsible to the Owner for all acts and omissions of the
suppliers and other persons and organizations performing or furnishing any of the work
under a direct or indirect contract with the Contractor just as the Contractor is responsible
for the Contractor's own acts and omissions. Nothing in the contract documents shall
create any contractual relationship between the Owner and any such supplier or other
person or organization, nor shall it create any obligation on the part of the Owner to pay
or to see to the payment of any monies due any such supplier or other person or
organization except as may otherwise by required by laws and regulations.
E. Laws and Regulations
The Contractor shall give all notices and comply with all laws and regulations applicable
to furnishing and performance of the work Except where otherwise expressly required
by applicable laws and regulations, the Owner shall not be responsible for monitoring the
Contractor's compliance with any laws or regulations.
F. Taxes
The Contractor shall pay all sales, consumer, use, and other similar taxes required to be
paid by the Contractor in accordance with the laws and regulations of the place of the
project which are applicable during the performance of the work
G. Safety and Protection
The Contractor shall be responsible for initiating, maintaining, and supervising all safety
precautions and programs in connection with the work The Contractor shall take all
necessary precautions for the safety of, and shall provide the necessary protection to
prevent damage, injury, or loss to:
All employees on the work site and other persons and organizations who may be affected
thereby;
All the work and materials and equipment to be incorporated therein, whether in storage
on or off the site; and
Other property at the site or adjacent thereto, including trees, shrubs, lawns, walks,
pavements, roadways, structures, utilities, and underground facilities.
The Contractor shall comply with all applicable laws and regulations of any public body
having jurisdiction for the safety of persons or property or to protect them from damage,
injury, or loss.
3.0 THE CONTRACT SUM
The County shall pay to the Contractor for the faithful performance of said service on a
per month in arrears basis on or before the 30th day of the following month in each of
twelve (12) months. The Contractor shall invoice the County monthly for services
rendered in accordance with Exhibit A The Contract amount shall be calculated by the
Contractor's proposal as follows: $3,300.00 per month; $39,600.00 per year.
4.0 CONTRACTOR'S ACCEPTANCE OF CONDITIONS
A All specifications have been read and carefully considered by the Contractor, who
understands the same and agrees to their sufficiency for the work to be done. Under no
circumstances, conditions, or situations shall this Contract be more strongly construed
against the Owner than against the Contractor.-
2
B. Any ambiguity or uncertainty in the specifications shall be interpreted and construed by
the Owner, and his decision shall be final and binding upon all parties.
C. The passing, approval, and/or acceptance by the Owner of any of the services furnished
by the Contractor shall not operate as a waiver by the Owner of strict compliance with the
terms of this Contract, and specifications covering the services. Failure on the part of the
Contractor, immediately after Notice to Correct shall entitle the Owner, if it sees fit, to
correct the same and recover the reasonable cost of such replacement and/or repair from
the Contractor, who shall in any event be jointly and severally liable to the Owner for all
damage, loss, and expense caused to the Owner by reason of the Contractor's breach of
this Contract and/or his failure to comply strictly and in all things with this Contract and
with the specifications.
5.0 TERM OF CONTRACT/RENEW AL
A This contract shall be for a period of one (1) year, commencing July 18, 2007 and
terminating July 17, 2008.
B. The County shall have the option to renew this agreement after the first year, and each
succeeding year, for three additional one year periods. The Contract amount agreed to
herein may be adjusted annually in accordance with the percentage change in the
Consumer Price Index for all urban consumers (CPI-U) for the most recent twelve (12)
months available.
6.0 HOLD HARMLESS
The Contractor covenants and agrees to indemnify and hold harmless Monroe County
Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe
County) and any other losses, damages, and expenses (including attorney's fees) which
arise out of, in connection with, or by reason of services provided by the Contractor or
any of its Subcontractor(s) in any tier, occasioned by the negligence, errors, or other
wrongful act of omission of the Contractor or its Subcontractors in any tier, their
employees, or agents.
The first ten dollars ($10.00) of remuneration paid to the Contractor is for the
indemnification provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance
requirements contained elsewhere within this agreement
7.0 INDEPENDENT CONTRACTOR
At all times and for all purposes under this agreement the Contractor is an independent
contractor and not an employee of the Board of County Commissioners for Monroe
County. No statement contained in this agreement shall be construed so as to find the
contractor or any of his/her employees, contractors, servants, or agents to be employees of
the Board of County Commissioners for Monroe County.
3
8.0 ASSURANCE AGAINST DISCRIMINATION
County and Contractor agree that there will be no discrimination against any person, and it is
expressly understood that upon a determination by a court of competent jurisdiction that
discrimination has occurred, this Agreement automatically terminates without any further
action on the part of any party, effective the date of the court order. County or Contractor
agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable,
relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil
Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race, color or
national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss.
1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section
504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits
discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975, as
amended (42 USC ss. 6101-6107) which prohibits discrimination on the basis of age; 5) The
Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended,
relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public
Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended,
relating to confidentiality of alcohol and drug abuse patent records; 8) Title VIII of the Civil
Rights Act of 1968 (42 USC s. et seq.), as amended, relating to nondiscrimination in the
sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42
USC s. 1201 Note), as maybe amended from time to time, relating to nondiscrimination on
the basis of disability; 10) Monroe County Code Ch. 13, Art. VI, prohibiting discrimination
on the bases of race, color, sex, religion, disability, national origin, ancestry, sexual
orientation, gender identity or expression, familial status or age; and 11) any other
nondiscrimination provisions in any Federal or state statutes which may apply to the parties
to, or the subject matter of, this Agreement
9.0 ASSIGNMENT/SUBCONTRACT
The Contractor shall not assign or subcontract its obligations under this agreement, except
in writing and with the prior written approval of the Board of County Commissioners for
Monroe County and Contractor, which approval shall be subject to such conditions and
provisions as the Board may deem necessary. This paragraph shall be incorporated by
reference into any assignment or subcontract and any assignee or subcontractor shall
comply with all of the provisions of this agreement Unless expressly provided for
therein, such approval shall in no manner or event be deemed to impose any obligation
upon the board in addition to the total agreed-upon price of the services/goods of the
contractor.
10.0 COMPLIANCE WITH LAW
In providing all services/goods pursuant to this agreement, the contractor shall abide by
all statutes, ordinances, rules and regulation pertaining to, or regulating the provisions of,
such services, including those now in effect and hereinafter adopted. Any violation of
said statutes, ordinances, rules and regulations shall constitute a material breach of this
4
agreement and shall entitle the Board to terminate this contract immediately upon delivery
of written notice of termination to the contractor. The contractor shall possess proper
licenses to perform work in accordance with these specifications throughout the term of
this contract
11.0 INSURANCE
Prior to execution of this agreement, the contractor shall furnish the Owner Certificates of
Insurance indicating the following minimum coverage:
Worker's Compensation in the amount of statutory limits
Vehicle Liability - $100,000 combined single limit
General Liability - $300,000 combined single limit
Employee Dishonesty - $10,000.
Contractor shall keep all policies active throughout the term of this agreement
12.0 FUNDING AVAILABILITY
In the event that funds from Airports Contractual Services are partially reduced or cannot
be obtained or cannot be continued at level sufficient to allow for the purchase of the
services/goods specified herein, this agreement may then be terminated immediately at
the option of the Board of County Commissioners by written notice of termination
delivered in person or by mail to the contractor. The Board shall not be obligated to pay
for any services provided by the contractor after the contractor has received written
notice of termination.
13.0 PROFESSIONAL RESPONSIBILITY
The Contractor warrants that it is authorized by law to engage in the performance of the
activities encompassed by the project herein described, subject to the terms and
conditions set forth in these contract documents The provider shall at all times exercise
independent, professional judgment and shall assume professional responsibility for the
services to be provided. Continued funding by the Owner is contingent upon retention of
appropriate local, state, and/or federal certification and/or licensure of contractor.
14.0 NOTICE REQUIREMENT
Any notice required or permitted under this agreement shall be in writing and hand
delivered or mailed, postage prepaid, to the other party by certified mail, returned receipt
requested, to the following:
FOR COUNTY:
Airport Manager
Florida Keys Marathon Airport
9400 Overseas Highway, Suite 200
Marathon, FL 33050
FOR CONTRACTOR:
Culver's Cleaning Company
Attn: Anthony Culver
P.O. Box 500333
Marathon, FL 33050
5
15.0 CANCELLATION
A) The County may cancel this contract for cause with seven (7) days notice to the
contractor. Cause shall constitute a breach of the obligations of the Contractor to
perform the services enumerated as the Contractor's obligations under this
contract
B) Either of the parties hereto may cancel this agreement without cause by giving the
other party sixty (60) days written notice of its intention to do so.
16.0 GOVERNING LAW, VENUE, INTERPRETATION, COSTS, AND FEES:
This Agreement shall be governed by and construed in accordance with the laws of the
State of Florida applicable to contracts made and to be performed entirely in the State. In
the event that any cause of action or administrative proceeding is instituted for the
enforcement or interpretation of this Agreement, the County and Contractor agree that
venue shall lie in the appropriate court or before the appropriate administrative body in
Monroe County, Florida. This agreement is not subject to arbitration.
a) Severability. If any term, covenant, condition or provision of this Agreement (or
the application thereof to any circumstance or person) shall be declared invalid or
unenforceable to any extent by a court of competent jurisdiction, the remaining terms,
covenants, conditions and provisions of this Agreement, shall not be affected thereby;
and each remaining term, covenant, condition and provision of this Agreement shall be
valid and shall be enforceable to the fullest extent permitted by law unless the
enforcement of the remaining terms, covenants, conditions and provisions of this
Agreement would prevent the accomplishment of the original intent of this Agreement
The County and Contractor agree to reform the Agreement to replace any stricken
provision with a valid provision that comes as close as possible to the intent of the
stricken provision.
b) Attorney's Fees and Costs. The County and Contractor agree that in the event
any cause of action or administrative proceeding is initiated or defended by any party
relative to the enforcement or interpretation of this Agreement, the prevailing party shall
be entitled to reasonable attorney's fees, court costs, investigative, and out-of-pocket
expenses, as an award against the non-prevailing party, and shall include attorney's fees,
courts costs, investigative, and out-of-pocket expenses in appellate proceedings.
Mediation proceedings initiated and conducted pursuant to this Agreement shall be in
accordance with the Florida Rules of Civil Procedure and usual and customary
procedures required by the circuit court of Monroe County.
c) Adjudication of Disputes or Disagreements. County and Contractor agree that all
disputes and disagreements shall be attempted to be resolved by meet and confer sessions
between representatives of each of the parties. If no resolution can be agreed upon within
30 days after the first meet and confer session, the issue or issues shall be discussed at a
public meeting of the Board of County Commissioners. If the issue or issues are still not
6
resolved to the satisfaction of the parties, then any party shall have the right to seek such
relief or remedy as may be provided by this Agreement or by Florida law.
d) Cooperation. In the event any administrative or legal proceeding is instituted
against either party relating to the formation, execution, performance, or breach of this
Agreement, County and Contractor agree to participate, to the extent required by the
other party, in all proceedings, hearings, processes, meetings, and other activities related
to the substance of this Agreement or provision of the services under this Agreement
17.0 CONTINGENCY STATEMENT
Monroe County's performance and obligation to pay under this contract is contingent
upon an annual appropriation by the Monroe County Board of County Commissioners.
18.0 RECORDS.
Contractor shall maintain all books, records, and documents directly pertinent to
performance under this Agreement in accordance with generally accepted accounting
principles consistently applied. Each party to this Agreement or their authorized
representatives shall have reasonable and timely access to such records of each other
party to this Agreement for public records purposes during the term of the Agreement and
for four years following the termination of this Agreement If an auditor employed by the
County or Clerk determines that monies paid to Contractor pursuant to this Agreement
were spent for purposes not authorized by this Agreement, the Contractor shall repay the
monies together with interest calculated pursuant to Sec. 55.03, FS, running from the date
the monies were paid to Contractor.
19.0 BINDING EFFECT.
The terms, covenants, conditions, and provisions of this Agreement shall bind and inure
to the benefit of the County and Contractor and their respective legal representatives,
successors, and assigns.
20.0 AUTHORITY
Each party represents and warrants to the other that the execution, delivery and
performance of this Agreement have been duly authorized by all necessary County and
corporate action, as required by law.
21.0 COVENANT OF NO INTEREST.
County and Contractor covenant that neither presently has any interest, and shall not
acquire any interest, which would conflict in any manner or degree with its performance
under this Agreement, and that only interest of each is to perform and receive benefits as
recited in this Agreement
7
22.0 CODE OF ETHICS.
County agrees that officers and employees of the County recognize and will be required
to comply with the standards of conduct for public officers and employees as delineated
in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or
acceptance of gifts; doing business with one's agency; unauthorized compensation;
misuse of public position, conflicting employment or contractual relationship; and
disclosure or use of certain information.
23.0 NO SOLICITATION/PAYMENT.
The County and Contractor warrant that, in respect to itself, it has neither employed nor
retained any company or person, other than a bona fide employee working solely for it, to
solicit or secure this Agreement and that it has not paid or agreed to pay any person,
company, corporation, individual, or firm, other than a bona fide employee working
solely for it, any fee, commission, percentage, gift, or other consideration contingent
upon or resulting from the award or making of this Agreement For the breach or
violation of the provision, the Contractor agrees that the County shall have the right to
terminate this Agreement without liability and, at its discretion, to offset from monies
owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or
consideration.
24.0 PUBLIC ACCESS.
The County and Contractor shall allow and permit reasonable access to, and inspection
of, all documents, papers, letters or other materials in its possession or under its control
subject to the provisions of Chapter 119, Florida Statutes, and made or received by the
County and Contractor in conjunction with this Agreement; and the County shall have the
right to unilaterally cancel this Agreement upon violation of this provision by Contractor.
25.0 NON-WAIVER OF IMMUNITY
Notwithstanding the provisions of Sec. 286.28, Florida Statutes, the participation of the
County and the Contractor in this Agreement and the acquisition of any commercial
liability insurance coverage, self-insurance coverage, or local government liability
insurance pool coverage shall not be deemed a waiver of immunity to the extent of
liability coverage, nor shall any contract entered into by the County be required to
contain any provision for waiver.
26.0 PRIVILEGES AND IMMUNITIES.
All of the privileges and immunities from liability, exemptions from laws, ordinances,
and rules and pensions and relief, disability, workers' compensation, and other benefits
which apply to the activity of officers, agents, or employees of any public agents or
employees of the County, when performing their respective functions under this
Agreement within the territorial limits of the County shall apply to the same degree and
8
extent to the performance of such functions and duties of such officers, agents,
volunteers, or employees outside the territorial limits of the County.
27.0 LEGAL OBLIGATIONS AND RESPONSIBILITIES:
Non-Delegation of Constitutional or Statutory Duties. This Agreement is not intended to,
nor shall it be construed as, relieving any participating entity from any obligation or
responsibility imposed upon the entity by law except to the extent of actual and timely
performance thereof by any participating entity, in which case the performance maybe
offered in satisfaction of the obligation or responsibility. Further, this Agreement is not
intended to, nor shall it be construed as, authorizing the delegation of the constitutional or
statutory duties of the County, except to the extent permitted by the Florida constitution,
state statute, and case law.
28.0 NON-RELIANCE BY NON-PARTIES.
No person or entity shall be entitled to rely upon the terms, or any of them, of this
Agreement to enforce or attempt to enforce any third-party claim or entitlement to or
benefit of any service or program contemplated hereunder, and the County and the
Contractor agree that neither the County nor the Contractor or any agent, officer, or
employee of either shall have the authority to inform, counsel, or otherwise indicate that
any particular individual or group of individuals, entity or entities, have entitlements or
benefits under this Agreement separate and apart, inferior to, or superior to the
community in general or for the purposes contemplated in this Agreement
29.0 ATTESTATIONS.
Contractor agrees to execute such documents as the County may reasonably require, to
include a Public Entity Crime Statement, an Ethics Statement, and Drug-Free Workplace
Statement
30.0 NO PERSONAL LIABILITY
No covenant or agreement contained herein shall be deemed to be a covenant or
agreement of any member, officer, agent or employee of Monroe County in his or her
individual capacity, and no member, officer, agent or employee of Monroe County shall
be liable personally on this Agreement or be subject to any personal liability or
accountability by reason of the execution of this Agreement
31.0 EXECUTION IN COUNTERPARTS.
This Agreement may be executed in any number of counterparts, each of which shall be
regarded as an original, all of which taken together shall constitute one and the same
instrument and any of the parties hereto may execute this Agreement by signing any such
counterpart.
9
32.0 SEe J10~ llEADI;..J(3S.
S~cfl()n headings have been insert\..'J in this AgrcL:ment as a matter of convenience of
reference unly, and it is agrc<.:d that such section headings are not a part of this
;\greement and will not be used in the interpretation of any pro\lsion of this Agreement.
IJ\ WIT::\ESS WHEREOF the parties hereto have executed this Agreement on the day
~:Ild date fir;,t written above in four (4) counterparts, each of which shall, without proof or
accounting for the other counterparts, be deemed an original contract.
(S Fl\ L)
"\llesl: DA~;-';Y L KOLIIAGr:, CLERK
E:\()i\IZD or l'()[ ;J'\TY ('oMMISSIOT'\ERS
Of M()~lZl)E COt :;\TY, FLOIDA
I~y: ___________
lvlayor,'( 'hairman
I>v:
Deputy Clerk
Date:
(SEAL)
Attest:
111.':
',"--'-3"")"'- '~:;'/:. ,.,.;7.,1 i';: i i, ':
\X"itness Signatl1~e '
.....- :i
//
./
,:" 0~-
Amhuny Culver
By:
_ }\... ~_-Ov ,\.." -j \+- ~ ~:-::...... '-_..:,:- I ~...
~I // ~Y~L-;,L~I ~7~-
Print Name
Title: _.<'t-I((ly.i(j,~~~_~_
Print Name
By:
Date __' -':~~{ ./
Witness Signature
Print Name
MONROE COL!NTY ATTORNEY
?!::.,pr'1C\/C: t\C ~OF1M:
~})c~__
~, .........,~-,....--
Q _ ,'._,,:,,,, '~~,:'----. c:c""':
, ",:,' ,: c "f. ,l C A ,J ,'L. L
"I,'T':' r "Ci 'I" Y ATTOi-'iNEY
pa;':~'-_.~'~&.!i?/~ ?
lO
EXHIBIT A
JANITORIAL SERVICES AT FLORIDA KEYS MARATHON AIRPORT
It is expected that the Contract will be for labor, equipment and materials; the Contractor shall
provide all waxes and cleaning materials as needed to complete the assigned duties. The Airport
shall provide all paper towels, hand soap for dispensers, trash bags for garbage and toilet paper
for bathrooms.
With reference to the Florida Keys Marathon Airport terminal, 9400 Overseas Highway,
Marathon, Florida 33050, provide janitorial services for the entire terminal building inside (with
the exception of rental car counters and office space, the airline counters and office space, TSA
Office and airport concession) and under the canopies outside, as follows:
DAILY INSIDE
. Clean 1 st floor bathrooms twice daily: once daily between the hours of 10:00 p.m. and 6:00
a.m.; and once mid-day between the hours of 11 :00 a.m. and 1 :30 p.m. Clean toilets, urinals,
sinks, countertops, and remove all trash and other debris from the bathrooms; stock with
supplies as needed.
. Check and clean all glass doors.
. Clean and check the departure lounge and remove all trash and debris daily.
. Empty, and clean as necessary, all trash cans (1st floor and manager's office) and remove all
trash immediately to the dumpsite.
. Pick up trash, periodicals and other debris inside terminal building.
. Sweep, vacuum and mop floors (1st and 2nd floors); terrazzo floors to be maintained in
accordance with Terrazzo Maintenance Manual.
. Clean 2nd floor bathrooms once a day before opening hours; stock with supplies as needed.
. Spot clean floor smudges as necessary.
. Wipe off and clean lounge furniture.
. Wipe walls as needed.
DAILY OUTSIDE
. Empty and clean all trash cans and remove all trash to dumpsite.
. Empty ash stands.
. Pick up litter as necessary on walk-way in front of Airport.
11
. Sweep and clean up walkways and curbs as needed (front).
. Wipe off benches, mailboxes, courier box, etc., as needed.
WEEKLY INSIDE
. Wipe off and polish wood benches as needed.
. Wipe off and polish wood handrails.
. Wipe off and polish stainless steel items.
. Vacuum all chair cushions and lounge seats as needed.
. Dust and clean advertising brochure racks, pay telephone, mounted fish, display cases, etc.
. Clean, dust and sweep out elevator.
. Dust and clean all window sills 181 and 2nd floors.
. Dust and clean furniture in manager's office suite.
. Vacuum all chair cushions in manager's office suite.
WEEKLY OUTSIDE
. Sweep 2nd floor outside back deck
. Sweep and hose down walkways and curbs in front of terminal.
. Wash 181 floor glass at front two entry doors, and at both departure gates.
MONTHLY
. Wash all 181 floor and 2nd floor glass windows and doors inside and out
. Hose down 2nd floor outside back deck
. Wash inside of all glass windows with Bahama storm shutters.
. Dust and clean baseboards in manager's office suite.
OTHER
. Maintain inventories of supplies and paper products. Coordinate ordering with manager's
office.
. Wash windows outside and accordion storm shutters every 6 months.
. Shampoo 2nd floor carpets and stairway as needed.
. Dust and clean overhead soffits as needed.
. Water indoor plants and oversee their care, as directed.
SPECIAL EVENTS
. Monitor and clean-up as needed during and after Airport Terminal special events.
12
Artistic Surfaces
Index... ... ... ... ....................... Page 1
Plaza Sealer Information________Paae 2-6
- - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - . - -..:..J - ---- -
Care of Terrazzo................... Page 7-1 i
Warranty / Guarantee..........Page 15
Plaza Sealer
I ._ .t:. __ ._.__ -._ J. ~ __ ._
IrllUrrrlUllUrl
"..
~
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[or~Roors
BRlLUANTlONG-lASTlNG SEAlERIANISH
The glOSS .and durability rh.3t sets Johnson WclX
noor fJlllShes apart from all oche~ IS now available
from terrazzo. CJlIc1tlY tile. brick.. MexICan tile and
other non-resilient fIocJIS. PlAZA makes non-rcs,hcn[
1/o?i care easy because it can be applIed.
JlliJIOtcllncd 01 removed like iJTl'J conventional floor
finIsh. Nd you get unlTJdtcln1 Johnson Wax
perf01m;rncel
In r.xl. PlAZA IS t'\lCl}lthmcJ you would eXI JC(1 "1 .1
high performance tirnsh rrom Johnson W.J}C
. seals and finishes me floor .
. bnllrant gloss
. feSlSlS scuffing. heel marks and dirt piclc-up
. excellent leveling
. detergent resistanr
· spray buffable
PU\ZI\ IS for use on non-resiIient floors - terTCJZZO.
cpany rile.. bticJc. unglazed ceramIc. Mexican rIle
and slate.
NOTE: Because of [he ICJrge vanety of I1Cllr
uniform composition of norHeSiIient noors. it is
reconimended that PlNA be chedced for adhesion
[0 lhe troor In a small test patch.
cOVERAGE: FIfSt coat - up to 1.200 sq. ft per .
gaBon depending on the porosity of the troor.
~ COcltS - 2JXXJ to 2.500 54 ft per gallOt;>>.
SUP RESJSPWCE: Static coeffldent of fricOOn I
meetS rJ exceeds 05 as determIned by ASTM 1
method 0 2047-75. .
THE PlAZA SYSTEM OF flOOR CARE:
Do it riglt the first t:imeJ
I. SUp WIth 5TEP-oFF or BRAVO Use I part STEP-
OFF (/ BRAVO to 4 partS water. Remove all old
wax .J1d IIooT firush. Repeat if necessaIY to be
sure ~ old wax and finish is removed RIme and
ler dry.
2. PlAZA seals and fimshes. !lle floor. Apply III full.
umform COc.lt Let d'Y thoroughly <10 to 50
minutcs. Apply <Jddl[/on.JI Co.rlo; In ~Jmc mcmncr
~ slld Ict dry.
00 ir right in day-tcrday mainte~nce
I. Sweep dS necessary. The beUf;"r yDU keep am orf
(/ Ie I/oor. lhc longer any (,ns,>/l 'MII Icl!.t
Z. Mop' WIth GP FOR\W\RD. 1i) WnlOVC
.lccumu/,J(cd dirt. use <I J-to.M dilution of GI>
FORWARD. MachIne scrub If nccess.Jty. RInse
and let dty. (If a germiodal soluQon IS desired.
mop WIth BLUE CHIP. EXPOSE or \I1REX as
directed Rinse as necessaty and fet dry.J
3. Top-coo[ with PlAZA Alter cleamng. touch up
traffic lanes as neccsSdl)' Of re-coa[ cntrre noor.
let dry thoroughly.
4. Spray-buff: Use SNAPBACK. Sweep as necess<Jry.
then clean and polIsh in onc sprJ}'-buffsng
operation.
Do it right in re-tinishir?g
Stlip with a H~ dilution of STEP-OFF or BRAVQ
1J1en sea' and /ini5h with PlAZA a~ shO\l\'I1 .lbovc
under "00 it right the first ome.'.
KEEP FROM FREEZJNG
~~"JljJI '> C Juh,)"~)O .~: Son. In( . RoN 11.,. '..\..1 .,3'JO.l U.,A
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A PRODUCT OF WO nson lITf!}:{ GOMfv1ERCrAL MARKETS
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Material Safely Data -Shed
PlAZA PLUS
NadoaI Eke
~otf(tloP
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Flre Jbunf
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S Hanrd
}bDrdous Material
InforJllBtion System
(HMlS)
-
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CJodlId&
on. See -
(Mnokw CAUTION: May b& mildly irritating to eyes. May bo mildly
itrft;lting to skin.
~-.
ProdNI Ute
"I8DP
437634
vaJidation ~~ 1111212001
Mat "",.tmn
JotrnIClIt Wac Pr0fesslonaI
93101eIh Sftet
~ WfecoMJn5317T-MJ02
~ (8Il8) 352-22'9
\ISDS rnfIrnet Addre5s:
uw~corn
C~~
.Johtlt;on Wax ProfossJonal
100 Malhe$On Blvd. &$t. SUite 203
~lJP. Ontarfo L4Z ZG7
Phone: (905) 1S0913 or
(688) 74S5971 I
I
PriDt Dati:
SII~C1I
In C~ of
I:m1tJWJln'
121J2I2001
No Previ~ Validatioli
:~~COlllpf)iitJo,iatid~~~..;~. : ~ ..'.: i :
".. . _-;;;.. .. ." .. .. - .....t. ._. _ . . -
iIkp,,""'. CAS' %btW~ ~nlJJRlCJ LC5OIU>5O
~Phoaphatc 78-51-.3 1-5 Not avoilabl&. ORAL (lD5O): AcuhY. 3()OO
mgIIcg [Rut). DERMAl. (lO5<1):
40861-29-8 Acute; 16000 mgIkg [RabbIt).
~AMrnooIum~ 1-0 Not avaDabIe. Not available.
~GIycoI Melrlytetrer 34590-94-8 1-5 OSHA (Unitad 5tafes). Skin ORAL (lD5O): Acute; 5119
TWA: 600 mglrtt' mgJIcg [Rat). DERMAL (l05I))=
5JEl.; 900 ~ Acute; 9480 mgJkg [R9bblt).
ACGIH (United $btDs). SkIn
. TWA: 808~
STEL: 909 mgJrri'
>Iothyfene GIyCd ElhyI Elher 111-90-0 1-5 Not 8V9J19bJ9. ORAL (lO50): Acute: 5S4O to)
122-99-6 9740 mg/kg (Rol).
:thyfena Glycol PtlenyI EI/1ef' 1-5 Not ovaIJablo_ ORAL (LD5O): Acute; 1260
),cryIc PoIyrnem ~o mgIhg [Ratl.
Not available. Not avaiJabIe.
NBhlf 7732-18-5 100 Not evaUable. Not 9VI!l~9b19.
:-
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~oIJ:May rmeJadon. Skin contacl Ey9 contact.
~Acu.. ~ J;fterIJ
ETfI May be miklIy initatIng to ~
,
s>>May~ miktJy~ to skin.
J,,1rJ4Iid NOI'IO known.
~NoneIcOOwn_
fcdIaI~ ~oneknown.
.
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CDmJnued on Next fage
P;)go: 114
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Lbterial Safety Data .st-Jt
PlAZA PLUS
. . . .
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. !. . , . o.
~. .'0.' .' . ., - .. .
.- .
, aeco..t FJbsh~wfIh pfentyofwator. Get toodicaI BttOntioIl jf JrrJtation occurs,
SJd- o.t.t Ruih ~ plenty of~. Get IllEldIcaf atteJlllon if irrimtlon occurs.
lilt ".. No ~ JJrst aid rt*ISUre9 om required. .
JIll ~- .. . No 'JMIdfic firllt aid meewra ore l'BQlJiied.
~
;.~..5.Fb-FliJ~~
"... T1Jilttoltr.~ NomtJa1Own.
..... PeWt None.
PJocIIldtOl~h;t None mown.
BIN fWdllMedIa BdInguidl with wat9r spray or carbon dioxide, dry chemical powder or Elppropriate foam. Normal tire
... ....;deal fighItng prooecfure may be usmi
~......._ PIre sa"" Non9 known.
Jr.!. ~J'"''''
~ -~ ".
.~.~:~~~'
........ ~iK:a"" Put on pm'SOIJaI proI8dive equipment (see S9ct1on 8.).
Eanofr. ..."iIIlIPreaa~ In thatnlefltotmajorspiJlage: Use appropIial9 wntaimnent to avoid environmental OOl'ltamination. Sweep
~ cra.ap MdIIeds or scmpe up material. Praco In suitable clean, dry.col1f3lners for dlsposaf by approved methods. U3e II
waf8r'rfnse for fitIaI clean-up.
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AvoId conIaetwtb sIcin 8Ild eye$.. FOR INOU$lRlAl USE ONLY
Store In it dry, cool and wefJ-Y8,w'3ted area. Prot9d from fr$(tzlng. KEEP OUT OF REACH OF
CHJL.DRel
~
8fot.p
..:.~&~~!'rotrH:tioi,: . '. , ,
.
. ' . ..
CoMr9It N() $pedal ventifaIion I8qlJ/r8menb. Gatleml room ventiratlon Is adequate.
"IlR"~__
~ No lIpedaI requlr'emerJb under normal use conditions.
HPIb No apedaI requhmenfs uOOer ncnneI use conditions.
~Nospedal ~under I'lClJJtI8I use condJrJom.
FtfII No ~ reqWe.llentS under nonnaI use conditIons.
'-" No spedQI prof8dIye ckJthJllg Is required.
:. ~'9. s...-i...1iuid.Chemica/ -~.
:~. '-'~Y~.. r ": f::.~~~ .".
PJIJdcaI Slate lAId lJqoJd. (EmuIsJon.)
~
Odor Mild.. .AmmonlElcal.
(AJor Mi/ky-whItA.
pH 8 to 8..6 [Basic.J
SpedJk~ 1.03
SoIMIiCJ" water DkpersIbIe.
-,
ContInutJd on NfDp"g.
PBf1e: 2U
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.,
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_ PlAZAPLUS
.,::;;JlO4..~.w-:>"" ,
:'fIJ.!~~ .
The b~
NmeflnoWn.
riel" ....,.,.. v.-. RerPcdvewilb oxidizing ~l3..
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Iftllds~~ NoncfcnoWJJ.
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DOT "..... Pfea:Ie reforto!he Bill of Ladlnghecc:iving documents for up to date shipping inform6tlon.
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ae,N.dDgfa W. JtdfoD is baRd OD~'disdOlN ill Section 2
DS~
F~ SARA 313 toxic cheml(:gl notificarion and rBI83S8 reporting: Dlothylone Glycol Ethyl Ether. Trlbutoxyethyl
Phosphate. ~ AmmonIum Carbonat9. Clean WatEW' Act (CWA) 307; ZincAmmonium Carbonate
~ JIao:u..~ ~bstanca.: Diclhyl$l'lG GIyool Ethyl Eth&r. TrlbutoxyelhyJ f'hosphate. Zinc
Ammonftm C8Ibonate
5l* NewJenJ'lfcpllJ 1st DiethYtetIG GlycoJ Ethyf Eth~. Trlbutoxyethyl Phosphdte, Zinc Arnmonium Carlx)JJata
Now Jer3ey. Die1hyfMo GIyoo' EIhyI Ether, Trlbutoxyethyl Phosphate. Dipropyf909 Glycol Methyl Ether.
ZJnc:An'lmonIum Cmbotll)t$'
~ &pIII1/st; Zinc Amr/'torIIum CarbonalEl
~ ffil(; Oipropyten& GIyco/ MEnhyI Ether, Zinc AmmQflll1Jl GarOOnat&
PGnnayIvania RTK: Dlethyfene ~ Ethyl Ether, Tljbutoxyethyl Phoophato,. Dlpropylene Glycol Mell1yf
BrIer, ZinoAmmoniurn Carbonate
Thi3 ptC1duct Is not subject to U't9 reporting requJremonts under Califomr3'S Propooilioo 65,
~ ~ Notttpplicubla
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C-wr.-R9~
C......... MlU ~ NPRJ; ZitIC Ammonium C8rbonat9
WBMI5 ~Qlbll Not controlled under WHU'S (Canada).
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THE CARE OF TERRp~ZZO
e O\VNER'S GUIDE FOR THE
S U(;eJ LS'l'ED I\'1 AI NTEN A NeE
OJ: TERRi\7/_'()
.. CUST< )DL-\N"S C;UIDE
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ill'.'I\' ;j't.' 1/1,,',,' i_,! n". "~ !':!H~; i'. Ii',,', i j,: ,11Ielll'; III~I~ hk chirs or other
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Ii ',' '.(1'\,'1 j i, a I'~'l\:!.'r\li" i:",lofiti'.',ll'nriLL!!.l ( ,'li:,']'1 \\hich includes
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1"(1 lill,'lil,.'ll!'. i!: lli~' \,"tll:, Sl:Lf.-"'" (,j,~ 11','1\ 'J l'jT;i//li n'lilL you avoid
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\, I i \ i I:' ,; \) rill:" I'i" ), i! '( .\.
P( nrn JA '\D CF\lE!\T SYSTEi\1S: ,\ 'I "ITlI/IO slIliace has a
!::illillllllll 7l){;; ikIhil) 11i(U'hk d,ij' sllrLh.'c l'\ 1';)slIIT , The marble
,'hip, kr'q' ,I i'l\\' pl..j\i:--,if; III ,rI1'-,()i'!,;i\),i: 1!'lI'-, tile I)"nion ofthist1oor
'-\'-klll 1h:'I, ll:'\:d.; l!i(lll'diuil j...; ill\.' PI)III;1I1" (','11;\'1]1 hillder that has
~':)', 'A k,-:, <':Iil LtC(' l'\!11J'-,1l1-l,'J hi,- ;... \\lty 'lUi "]1('ciricatioll requires a
]'." il;.'i'-;dil'j~ I; pI. :---,';;kr :lj"111j,:,! to 1111" '--wl',wl' ii'1llll'dl,ltely following
l~i_ ri:LI: r,,j:"'hi"~ 'lb,. 11:..llh i!,1:ibii th;: !)i_'ILii';l~i:':, (lfspil!cd materials
I",,),] lill:::I; ",',)"':1,,: \'i:i, II': i,'i",,//,.f!U\I:. \)ldi'- r:llhl he cJcaned up
I' . ':',.' " ! ' d 1
1.1' Ii: "'.: 'J' I,' 1""<' ',,'1:' '-,1.': ii'-. ,'ilil'.'.'I" i.:, 1'-T\l',~1L'. (ll ong tenn
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,j',':';'" , : ,;,': ',-':',';'1.1..,: 1.';"\1 iU(I_' (I high gloss
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CUSTODIAN'S GUIDE TO THE
PROPER MAINTENANCE
OF TERRAZZO
FO! J .O\\'lI\(; THE INSTRUCTIOi\S TO KEEP YOUR TERRAZZO
H ,()OR ('LL:l\\: AKD LUNG-LAS'l lNG, THESE ARE MINIMUM
J\.L\ I )'\'1 LN /\NCE SUCiGFSTIOf\:S:
CA UTJON: Bd'\l/,C dc\.ial i, 11l frolll the Instructions, conf:lct your
local TerraJ1(l C01l1ractor [or advice, ALWAYS KEEP
RINSE WATER. MOPS & PAILS CLEAN!
DA ILY:
SWEEP USING YARN-WICK BRUSH TREATED
WITH SWEEPING COMPOUND, Hand work stubborn
stai ns and scuff marks with neutral cleaner diluted in
warm water.
\VEEKLY: DAMP MOP LIGHTLY SOILED FLOORS WITH
NEUTRAL CLEANER. Heavily soiled -floors should
be scrubbed with a lllechanical buffing machine and
neulral cleaner. Mop Lip residue with clean water
before it dries. Allow to dry and buff \vith a dry brush.
j'HlTE: ALLO\V YOUr~ NEUTR^L CLEAr\LI\. ONCE APPLIEf)
TO TIlE TERI-C\/?O SLTRI'f\CI~. TI1\1[ TO REACT. IT IS
DESIGJ'{I:J) TO LUOSLN FOREIGN J\'l1\TTER. ShVLRAL
MII\:UTLS SllOUr.D BE ADLC)UA TF. RUT DO 1\01' ALLO\V
SOLUTION TO DHY O\: THE SURFACL.
SEMI-A.NNlJALI,Y: Stril1 ,-dl old se,-der and :my filli"h CO:11\_
RI.-':-;I.-'~l] ckall f!llUr.
WAl{NING!!
IT IS 11\iPORTA!\T TIIA T ANY SFAI.ER ()R
nR[~SSI:\(; BE USTLD B'f Ui\DER\VRJTFRS
LABORATORIES H)R SLIP RESISTANCE.
)'1 :,' ri:'~"'l'd;!,~,' l'~]!l;:':l;:.. !~I;!ill;('L;l::l'(" ~'U.':-pL::-;iiO!;~; ii:r,'c p:'U\TP O\'er
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.\I:!)!~. ilirh Jl:',i:"; !'i:<',h,', (1:. l'\::' (l~ il~,~: ~c':!k'r Ii) lilt" dl,":jr~d ~~Ic(T:.
'I );,':.: ;;:1:',iU!i_\ 1t"l1!,::;:__llJ:..' ~\id,';i t \[<'W;L o! ~!,r;l~\L'un!n~ \Il l1~a;ntai;-
11lc,ii~'l;jr 'f C:'-::/,<. l'll!iL,--' !):h:'; :'1'1'<", d~~L:.< I;t',' ~(,'q-:!r':' thi~ fi/~'v,,':;!:
IlC'tl!\-"i',
TI!,-'i ~- ie. :111; lLli(T [l/l1CL'\" lli:); \-.'~ lill11 i-,cud~I','t" ;! ~.hi;'L'!1 \', illlOi.!t th'2 ,lrr]l-
C;iiio:1 01 ~,L\rllT\. /:" .\\);1 Ck;il'~ }lli..1r n,n:-s \\iilllhc n;:,'u{r;d cleaner /
\\ ,Itl'r .'-/l\!i! ion. ) OLl:- ri/l~d IllOp r,ii..:L." ur~ 1 hi..' m;!jori!y nC this cleaner, bur
,,:,dl .'--.il!liv rl-lll~!ill" Ul] lh, "UrLLL:_ !\fll'j q~\'(r;i1 "u,..li pn_KTdufCS, the-
]'csidlk of clel1ler will bL'L'UrllC bull:lh!c :.JIlL! reS!!II in :.! sheen v,ljlh
hllffi Il~ afllT e<1ch washin~. I'll is met hud of Jchit'vilH~ a sheen never
~ ~ L
1\,..quiIL..' till. ~[rippin.:.' iKlioli. (hu:< reducing y(,ur maintcn:.mce cost"'.
Thi" i,-- !lot rCCUl1lil1L'lhkd ill arCh cxpo...,c-d !o staining malcrials.
,\.., uf I:t~l', snfllC owners il;!\c hL'('1l kSl ing new !cchnl)logics from the.
Ill:'llbk ':!Jld t2rallik illdu"triL'S 111 produce ~lI!l!.:'r hip:h gloss finishes
h'iIiH ,ut dil) 1(l (Liy rCl'11dtinp. 'rj;~'''l' indud..: Ji~!llwnd pads for
l':;:_".'i ,~111);:;11 1;'}lli!l,!.' ;:;i;l j1i,~!i\hin~ >. \',ci! ~\:-- IT) ,-~:il]1/:.](j(jrJ\ilriricJli('1'~
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NE~'1~RRAZZOFLOORS
'1 L( 't [:\ H ':\ L B l: f J .LTl ~ # If: (REVISED 4-96)
-, I::, [':,!!,-,ii:, :i,Lh >',~.", t:" Iii' ',\ j:-,'(i:,:'.'ii; cl'll-...,l~Y" lhai. \\'C hear:
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llloisllJfC willllligr,ltl~ 10 the area adjacent to the strips, causing this
t i\ th' da rker un t i I it is com pletel y cured. It is not unusual, for this
ll1ol-.;lurc to crC(lll~ efflorescence and/or tarnish metal dividers. This
cm be rUlll'dicd by Illainlcnallcc personnel using an 80 grit or finer
3-~1 type screen 1l1l'sh p;id tinder the scrubbing machine during normal
maintenance procedures. The huilding must first be climate controlled
aIld fhe nOel! lllonlllghly cured before this will be effective. The curing
liHIC will vary dcpclJ(ling upon temperature, humidity and ground
\\';ller cOllclitiol1-". Afler the tarnish is removed, the screen pad should
not be llsed. Each passing day, v./ith norm,ll maintenance, the 2.;~sthetic'
of )iOUr Terrll710 lloar \\'ill increase. OhYJously, this requires your
r([( ieHcl', hu ( rcs! :hSllrcd IIl;]l the results wi]J be rewarding.
ter"razzo:
-----
-=
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\V\V,\' .nlrn.J_COlll
KEY RESIN COMPANY
.~
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_.>1:<. _. '<'. ....hi. ".~.:.., .,,<_.. ,,;. . -:-. ;;;>~, '.... ~~~_~_..... " k'_'~" -",~- . . . ,','.-_,-,:' ...~~, ,;.'.;...,' _..1_... :~~,-.. ,....,....."". ...e~..._
4061 Clough Woods Drive
Batavia. Ohio 45103 (888)943-4532
Technical Bulletin #3
General Care and Maintenance Instructions of
Key Resin Con1pany Flooring Systenls
L GENERAL INFORMATION
Key Resin Company's Flooring Systems are designed to produce dense. long-term, seamless floor
protection resistant to wear, chemical attack, and dirt penetration. Key Resin floors can be generally
maintained with a routine program similar to any good-housekeeping procedures. Thorough sweeping and
mopping to remove loose particles and soil along with prompt removal of grease and other contaminants
will prevent most Key Resin Flooring Systems from early deterioration. Seamless floors are easier to
maintain than their counterparts in the resilient flooring industry because they are seamless, and therefore
do not provide cracks and crevices to entrap contaminants.
Key Resin Company's Flooring Systems demonstrate superior resistance to wear and abrasion. In time.
however, high traffic areas become noticeable. It is possible to renew Key Resin Flooring Systems to their
original appearance by cleaning and resealing with the appropriate finish as dictated by the system in place.
Prior to this application, the Floor System must be prepared by stripping all waxes. sealers, and other
contaminants. It is also important to specify which Flooring System was installed to maintain optimal
perfonnance of the System when resealing. Contact your Key Representative for further information.
Specific considerations for Key Resin Company's Systems have been outlined below.
II. DAILY MAINTENANCE
A. DAILY SWEEP KEY SEAMLESS FLOORS. Routine sweeping, then mopping with common
household detergents or soaps, followed by thorough rinsing prevents damage to the finish from the
grinding effect of minute abrasive particles common to work areas.
B. Treated mops may be used to remove abrasive particles.
c. Promptly remove grease and other contaminants.
D. Promptly RINSE OFF all chemical solutions that may attack the surface.
III. WEEKLY MAINTENANCE
ALL KEY RESIN FLOORS should be mopped on a regular basis with a neutral detergent or soap, and
thoroughly rinsed. Water should be changed frequently and mops rinsed often.
SMOOTH FLOORS are readily cleaned in this manner unless they are subject to heavy traffic and steel or
hard rubber wheels that can leave marks that require extra attention. In addition, non-skid surfaces can be
resistant to ordinary mopping. Severe spillage or routine major contamination also requires special
deaning protocols.
The key to getting a TEXTURED FLOOR clean is to scrub it with a bristle brush or mechanical scrubber
that will dislodge dirt and grease from the depressions of the textured surface.
BID ,.on:\J
BID TO: MO;\ROl: C01'\'TY BOARD OF CO( ~TY COMMISSIONERS
C/O PI J{CHASIN(; l)1~P ARTVIE)iT
hAl'o BUILDING ROOM 1-213
] lOll SL\10~T()N STREET
KFY \\'FST, FLORIDA 33040
BID I, \{( )M: _(L__4/t!,<~ C/~(L/)//) c7- [~lnl~";Y
(/l.7/ /;tpY it~:/0;'~:-}
/./ Cl ~~i, ' / , ;7Jo'-...-)--.:> 5
_ , (, - t..1<-, ~
_ /Y)(LfLt /1J(V'j;L!=-. (5,3 (:,,-z; -c'_'::,.cA.3
, ;.(:? '() it) (" 0<"
H In PRI< 'F ,>. ~ L/ i/ , f\Ionth S '-..--'2 % /1' {Ja ' Year
/-
lhe l1ndt'rsigned, having cClrdlrlly examined the work. speciCicc\tions. proposal. and addenda
thereto and other Contmct Documents for the c;,..:rvices or-
JANITORIAL ';ERVICI:,S .'\T FLOIZlDl\ KI'\'<:'; M^R!\Tl:-IO'-" f\IRP(JKT
The ( ,)ntrClctOc, In. subnlitting the foregoing bid, Clgrees to comply WIth all contrClct specification
dOC'II;l,:nts,
I acknowledge receipt 01 Add,..:nda "~,), (s)
(Check mark (\,/) items below, as a reminder that they arc included.)
I h:we included tbe Bid PropOSed, vvhich include'S: the Bid Form j ; the Non-Collusion
AUldavit J: the, Lobbying and Conflict of Interest Clause J ; and the Drug Free
Workplace rorm -/. In addition, I have included a current cC:;-py of Monroe ('ounty
OccLlpalional Licellse '/. Insurance Agents Statement v, and all requirements as stated
in '~ection One, Article 1.04 Paragraphs A through D./ .
,41ti,,%_ (L-).v ,jivc l')'!Ire4-~- {}}uner
(Pr'nt Name) /-/ // (ritle) ~ /7./;/ /'7,;}
Mailing Address: /_~<< l7uk:- \.)0_'~ :?3J_ Telephone: ,--""t')- /A../~ /Yq?-
4l~~CL-Ilti1-/~_!)i'&.~f7J -___O:~--~l Fax: _~_.~<5"--' 7y~;;~,,;:c.r::?:p
Date: !P /f/.iV7
Signed:
__~L;6:~
Witness:
~
....,~~~yl~~;".... GUADALUPE MARZOA
",,",:. ""';\.:"'% Notary Public. State of Flqr,JP' a
::' A\j.. ~MyCcmini:s.salBq::.tesNol29,~7
'::.;;,. o:"QY Commission # DD 250630
'," OF f\.' ........
I,,,,,,,,,, Bonded By Natlonal Notary Assn.
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate \","110 has been placed on th-.: convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, ma:; not submit a bid on a contract with a
public entity for the construction or repair of a public building or pub] ic work, may
not submit bids on ]ea~~s of r~JI property to public entity, may not be awarded or
perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity, and may not transact busin<--'ss with any public
entity in excess of the threshold amount provided in Section 287.017, for
CATLGURY TWO for a period of36 months from the date of being placed on the
convicted vendor list. II
By executing bcJow, proposer states that be ';heituom~ll;lCC
_ 1Y;/vz~ y' (c~ ~
/-/7()" SIgnature
. '/ /)
STATE OF -r=-t-OrLf 04. /0, -V ~L
(Signature of Biddc.')
COUNTY OF WOf.-J/2i) E
~~/=o7_
D.\ TE
PERSONALLY APPEARED BEFORE ME, the undersigncd authority,
~ tJ TH-{)rvt{J ClULJJ61Z- __ who, after first being sworn by me, (name of
individual signing) affixed his/her signature in the space provided above on this
1ST
day of
T~~
,2007.
o~B9a>>fO
My commission expires:
GUADALUPE MARZOA
,,~~~',:.~"~~:';:,,_ Notary Public - State of FlorIda
""~ · 0 ,,~ .......29 2007
~. * ~ . ~My Can/nI:SSOn EJq:tes I'<VV ,
\"'~. . ..{if Commission # DO 250630
":::'~,9il'tI~~~"'''' Bonded R\/ National Notary Assn.
20
NON-COLLUSION AFFIDAVIT
I,----4h/~j_~V tlu!~(-j/
, ./
~af'cLldcnj /" Li:----/ 'L~~
___ of the city
of
according to law on my oath, and under
penalty of perjury, depose and say that:
1) I am-11L)y t;,r-( (!/ ! /1/7/').:: J
Proposal for the project described as follow~
"
/j
t:C::!}y/a~~
, the bidder making the
---r >.L'i ;-/ / ' '/) I
'-: (~i)! 7L)?-~J(~/-I{J/'f; ( A(_I/c.,? ~ &'-,1L.~{ _' e?'~~r.J~;zr/,
/JJYJ/7J~ !11/~~/~liv; (.&~ - ~/-/? ~ //-:/})/;7L /5 ~ ,,-2o~--/ &/}-/iuljcV
2) The prices in this bid have been arrived at independently without collusion, consultation,
communication or agreement for the purpose of restricting competition, as to any matter relating to such
prices with any other bidder or with any competitor;
3) Unless otherwise reqUired by law, the prices which have been quoted in this bid have not
been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to bid
opening, directly or indirectly, to any other bidder or to any competitor; and
4) No attempt has been made or will be made by the bidder to induce any other person,
partnership or corporation to submit, or not to submit, a bid for the purpose of restricting competition;
5) The-statements contained in this affidavit are true and correct, and made with full
~::~~~:'c::;;o~:';:; ~:;~'~~::;' "POO 'he "If 'hoe ,'o'em,,', coo'o;"d ;, 'h;, off;d,,;' m
STATEOF&~ dt~ /~ ~
---- ~~re of Bi~der) ,J'~jjf!(f:;?14/
COUNTY OF ~/CJL,--__
(j)-I-01
DATE
PERSONALLY APPEARED BEFORE ME,
ilru/How QUuJEL
the undersigned authority,
signing) affixed his/her signature in the
sr ~-
I day of -J QUe
{j4d~IC G/~
who, after first being sworn by me, (name of individual
space provided above on this
, 2007.
My commission expires:
OMB - Mep FORM #1
~
GUADALUPE MARZOA
",~~~'d~"~~~!:'" Notary Public - Slate at Florida
[~ .. ,,':". ~MyCornn'l>~;bnExpresNcN29, 20)7
~"):" . o~i CommIssion # DD 250630
-',~r ci'," Ass
11'~Rfl;I~?~\" Bonde<~ l3y Nattona\ Notary n.
28
.<...;WORl\ :-.; fAT] \1L'\1 C\ l)LR ()Ri)I'<A~<CI" .'-.C} 1 ()-1990
\1~)I\.I\()f (Of "-.-' \', rr(JRII)\
/J
L '~'/7Y:?/?))/
(,~llx/
I!,~[JC'-, C!.1\1 '\L
[{L//i'l'':t (1i!.iv;/:)5
/};)I/;!f)(/ ()~/;/ [v~
/
or otherwise had act on his/it; behalf any fonner County officel or employee In violation of
warrants that he/it has not ell1rloyed, retained
\c:ction 2 of Ordll1ance\u. 10-1990 or any County officer or emrJoyee in violation of
\,'eli, in J of Ord i nanec :\\1, 10-1990 For breach 01' violation 0 e th is prov IS Ion the Co un ty
may, in its cJiscretion; tcnl1Jnate this contract Without liability and l11ay also. in its discretion,
lkdu from the contl'act or purcha.c: priL'" ('r (,lherwlsc rccover, the full ill1101111t of any eec,
C, ,111,11 "JOn, pel cent ]!!C, '-2.11'1, OJ consldeJ dtlon !1i'1Il1 to thc fu iA1C 1 CC}llllt, olflLL'J ,)1 ell1j110\ ee
/1" .
II / 7
;I::i/v,_y ~". ~
/f ('I[,II.ltUI(_.),j~J:/~ / _
"- <- C. C;;''-Y)(./I
Date.
&-1-07
'-; I \ IE OF /1!;1/ {l>'-.
C01 '\ I Y OF llJ-y){'{);o7
PERSO'--.'\L fl' APPI\RED Bi=:1 URE \1F, Lhe undersigned zlllthoritv,
-A UTHC.(\j rp Qu kv t:. f2--
who, after first bcing ,worn by me. affixed his/her
siQnature (name of individual ~igning) ill the spaee provided above on this ----151 day of
\J lJ rJ E.-
,2007
~
-
My commission expires:
- GUADALUPE Mf>JJ.ZOA
"""" f Florida
~ ""~~,,t PIJ~~", Notary Public, State 0
=,.,om' co~ __~~Nov29.2007
.. . -My\.UUI~'LJ't-"'~
~. :;J commission # DD 250630
-'",V> $I",
,,~;ti OF ,~~" Bonded BY National Notary Assn.
"'III""
OMB - Mep FORM #4
~
29
D]{(;(;-FRFE 'VOI{KPLACE VOR'I
I'LI',' uodC'r';ic'llc:d vendor io accordancc' with florida :-;t,ltute 287087 hereby certifies tllat
/7 / '. / /?
ute. /}/[,/ S- [:/l /1.<'l'~),,'} 0j!')/"F/L'-rI/
(.....",llil:.' ot- H ::'::1;"'<<\ ,~ /
I'll! li;h '1 ,,,-, ',,'nt l1(1ld'YII~,' ,'mploy,:;' tl;ilt the unlawfu[ Jnalluf-acture, (b,;trihution, disr"~n)(",l" lOll, OJ-
'hC 01 Cl cOOlro':,',1 ',uhstal1Cc is pro!iihited In the workpIClc-_, and "pccifymg the actioos that will h,: taken iil',linst
employees for \ i, ,I:! ,"Ih of uch prohibition
, llduilil ;"1' abollt _I;,.~ dill~,,_'" of druc 1buse in the workplilce, the busi;I,' ,-,'" policy 0 :na"!' lillill~' a dr-I'-
Ii,',' \Vorl,plle-. an;, a\aililh[,- drw, CDUIl';i:ling, r::ll:\bilitation, and emplO\ IC c1..,i",dlce P"()cIJ/l1S, emd the [!cc:ilticc;
"',i: 1:1'.: 1< 11.:"n,.. ~ ,11)On '('" r'or Clbu\c Vil':,llll':I',
3 e;I'. ~'cll~'n~',i, ,:cJ ill rrovldin<> :hc' c'olllllloditi,' or c('Jlll-cl..;[Uil; ",rVle', ,kIt clrc JncicJ' hll:l l"['\' of
: ,,; lcll'~mclltr,__c;:ici' In ,Ill' ,':-lioll (I)
--l [n tile stat:'ll;'r': 'i',:citled in sub:,,'ction (I), notify the employcc,'; t1wt, as a condition of' ',\l>lb,! 011 !he'
cI'lnnlliditi:s or (;~:ltrdctual service"; t[lilt are under bid. the clllployl'c will ablik b, the kmb of 'h' ::il'111:_,! ill1d
,\iil :l()~i:'y th,: of 11n) cOl1viLtion of. or rica 01 c'~I[ty or nolo contend:'? 'D_ allY \:'),1:','r' "I (\ I: ''I' 89-;
U i-ill c." 111:1,' ) U:' 01 :my contlolkrl;uh':lI1ce law of the t:lllkd ."~,ltC'; or iln\:.ltc, f"- ,\ vlui:\IIOI1 L .,:,,;, " :11 ':'1
'\ :':kll;",__ no :",'1", ,::1 11'.',1 (:;) dke "U,,:I ~'''1Vlction
:) [m:r," 1 ,:"l,_'i"1 011. 01' 1""1':11 __ :",,' ",ltislilctor\ I'ClrtiClpation in a drll'! :ti','u..: :\';lstaI1CC or' " 'I' I"~': :'r,"" !ll
,Ie: <lV,:I,d,I" "11\'_' "ltli,IO;'-',"" community. or 'lilY emp[ovce who 1'1 ;0 COI1\lc'c'd
6 M,I." d '~ood liiith dlort to continue to maintain a dl-ug-In'!: wmkrlilcc lIl1'ou! h ill1plclllt.:ll:il'101: i I 'I,; '~'_tIOI1
'\:: 'I 'pel ,,11 i!1,'L0:II,~l~ 10 i,'ll,11C stillemcl1t. 1_ ,,-tl:'
tl1,1' '1'1, 111/ 01111,11\ 11'\ \\ [11' ' Iho\;' , )', ,
,j/ //1 ~ _
{j~1~ -f/ ~/ / ,~
(Signature or Bidder~YL t-ky/(4
I"
STATE OF /la;'C&c
em :\TY OF /l~;}f---f)r!
W -( -0/7
Dale
PERSO:\:\LL Y APPEARED BEFORE ME, the undersigned authority,
lt~ruO{'Jf/.J (U L\.J~ who, after first being sworn by me, (name of
individual signing) affixed his/her signature in the space provided above on this
(ST
day of
-
\]UtJS
,2007.
~~L~a>>f
My commission expires
"'~~~"~~'" GUADALUPE MARZOA
:<0'.''':1'"1,:''>0 Notary Public - Stata of FlorIda
=, . ,"")' . =~",r~~~,. ~~,..... '29 2007
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INSURANCE AGENTS STATEMENT
I have reviewed the above requirements with the bidder named below.
deductibles apply to the corresponding policy,
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BIDDERS STATEMENT
I understand the insurance that will be m~datory if awarded the contract and will comply in full
with all the requirements.
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P.O. Box 500333
Marathon. FI 33050-0333
cLllver~lll;comcast net
(305) 743-7926
Cell (305) 393-0684
Culver's Cleaning Company
June 1, 2007
BID Proposal - Janitorial Services 'U' FL Keys Marathon Airport
Monroe COWlty, FI.
RI B-FKivL\P- J 58-207-2007-PllK'CV
Rc: Sc::ction 1:04 C!ualifJcations of Ilidders - (~ualifJcation Statement
Dear Sir or Madam:
I, i\ nthony Culver sole proprietor of Culver's Ckani ng Company guarantees the truth and accuracy
of all statements and the ansv,c:rs contained herein.
I state that the correct name of the bidder is Anthony ClIhL'r d.h.a. Culver's Cleaning Company
I am a sole proprietor and my address is P.O. BI)'{ 500333 Marathon, fL 33050
My company identification numbers lor the IntemallZcvenue Service is #252-19-4768
Monroe County and City of Marathon Occupational License Number is #29240-0069597
the expiration date is September 30, 2007. Culver's Cleaning Company has been in business since
February 10, 1997. Please see aU ached a list of some ofClI!ver's Cleaning past and present
clients/customers.
/'
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June 1, 2007
Par,f.! 2
Client:'Customer
Since
Monroe County 130CC- Cl'llrthous.:Clerks OfficelTag Agency
Monroe County Governm<.:-nt Center & Public Works Facility
:vlonroe County HOCC - Veteran's Park FJcility
1998
1998
61 I 4/00-present
C it;; of :vlarathon
10045-55 Ov\'rseas Hwy. #743-0033
4/25/00 - 2005
IL'n Roche. CPA
P.l I. Rox :\6
Marathon. 1,1. 33050 #743-4703
2'2 t /97 - present
Keys Insurance Agency
5800 (her'seas Ii"...)'. GulfsiJe Village
Marathon, FI, 33050 #7.D-0494
4/29/98 - present
TJR BaliK
1140 I Ovcrseas Highway
Marathon, FL #743-7845
I:' 1:'99 - present
D' Asign Source Corporation
11500 Overseas Highway
Marathon, FL 33050 #743-7130
III 1100 - present
First State Banks - Middle Keys
Marathon thru Sugarioaf
#289-4393
8/30104 -present
First State Banks .. Lower Keys
Stock Island thru Key West
#296-8535
3/8/07 - present
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 18, 2007
Division: Housing & Community Development
Bulk Item: Yes X
No
Department: Housing & Community Development
Staff Contact PersonlPhone #: Lisa Tennyson/292-4462
AGENDA ITEM WORDING: Approval of committee ranking and authorization to qualify seven
developers to provide housing development services and to be included on Monroe County's list of
Approved Housing Development Service Providers for future affordable/workforce housing projects
ITEM BACKGROUND: A Request for Qualifications was advertised for Real Estate Development
Services for Affordable and Employee Workforce Housing at (4) Specified Locations and Unspecified
Future Locations within Monroe County. Eight (8) responses to the RFQ were opened on May 2,
2007, at the Purchasing Office. On May 29, 2007, the committee met to rank the responses according
to the Developer Evaluation Criteria. Please see attached Staff Report.
PREVIOUS RELEVANT BOCC ACTION: On October 19, 2005, Board approved staff to
advertise a Request for Qualification for contractors to build 32 units of workforce rental units at
Burton Drive, Tavernier; 13 units at Cudjoe Key, 10 units at Big Coppitt Key and 14 units at the
Mandalay property in Key Largo.
CONTRACT/AGREEMENT CHANGES: This is not a contract
STAFF RECOMMENDATIONS: 1) Authorization for staff to request top three ranked developers
submit site-specific development proposals for review and ranking, for subsequent recommendation
and presentation to the Board for final approval; 2) Authorization for staff to prepare Resolution to
request additional 12 affordable RaGa allocation be reserved for the parcels
TOTAL COST: N/A
BUDGETED: Yes
No
COST TO COUNTY:
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
No
N/ A AMOUNT PER MONTH Year
APPROVED BY: County Atty N/ A OMBIPurchasing N/ A Risk Management N/ A
DOCUMENTA TION:
Included X Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 11/06
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Lisa Tennyson, Affordable Housing Coordinator
James "Reggie" Paros, Director, Housing and Community Development M., c 'S cl.
Division of Housing and Community Development
Staff Report
Board of County Commissioners
FROM:
THROUGH:
DATE:
June 15, 2007
L, k "'''''\ '3.0","
SUBJECT: Approval of Qualified Developers of Affordable/Workforce Housing
I. Background
In order to address its critical housing needs, Monroe County's Housing and Community Development
Division actively is seeking to develop diverse models of affordable and/or workforce housing on four
(4) specified parcels of county-owned property (pursuant to authority set forth in the following
sections of Florida Statutes 125.0101, 125.01055, 125.35, 125.379, 163.3220 and 380.032.)
In addition, the Division of Housing and Community Development seeks to sustain and strengthen its
partnerships with local, non-profit developers of affordable housing by recognizing and formalizing
their qualifications for future projects in Monroe County.
The four (4) specified locations are each county-owned, scarified and Tier Ill. The location, size and
development potential of each parcel follows:
. Big Coppit Key; RE#00156320; .85 acres; 12 homes
. Cudjoe Key; RE#00178350; 1.2 acres; 16 homes
. Tavernier; RE #00488730; 2.7 acres; 39 homes
. Key Largo; RE#00554720;.7 acres; 14 homes
Initially, these parcels represented a total of 69 affordable/workforce homes. However, density
allowances were increased for affordable/workforce housing proposals, so the total development
potential of these parcels is now 8 I affordable and/or workforce homes. Presently, 69 ROGO
allocations have reserved and set aside (Resolution 273-2006).
II. Summary
A. Request for Qualificatious
The Division of Housing and Community Development issued a Request for Qualifications (HCD-
122-234-2007-PUR/CY) to seek qualified developers of affordable and workforce housing. The
request opened on March 14, 2007 and closed on May 2, 2007.
Q.I~
711~ /D7
Division of Housing and Community Development
Staff Report
TO: Board of County Commissioners
FROM: Lisa Tennyson, Affordable Housing Coordinator
THROUGH: James "Reggie" Paros, Director, Housing and Community Development
DATE: June 15,2007
SUBJECT: Approval of Qualified Developers of AffordablelWorkforce Housing
I. Background
In order to address its critical housing needs, Monroe County's Housing and Community Development
Division actively is seeking to develop diverse models of affordable and/or workforce housing on four
(4) specified parcels of county-owned property (pursuant to authority set forth in the following
sections of Florida Statutes 125.0101, 125.01055, 125.35, 125.379, 163.3220 and 380.032.)
In addition, the Division of Housing and Community Development seeks to sustain and strengthen its
partnerships with local, non-profit developers of affordable housing by recognizing and formalizing
their qualifications for future projects in Monroe County.
The four (4) specified locations are each county-owned, scarified and Tier IlL The location, size and
development potential of each parcel follows:
. Big Coppit Key; RE#00156320; .85 acres; 12 homes
. Cudjoe Key; RE#00178350; 1.2 acres; 16 homes
. Tavernier; RE #00488730; 2.7 acres; 39 homes
. Key Largo; RE#00554720;.7 acres; 14 homes
Initially, these parcels represented a total of 69 affordable/workforce homes. However, density
allowances were increased for affordable/workforce housing proposals, so the total development
potential of these parcels is now 81 affordable and/or workforce homes. Presently, 69 RaGa
allocations have reserved and set aside (Resolution 273-2006).
II. Summary
A. Request for Qualifications
The Division of Housing and Community Development issued a Request for Qualifications (HCD-
122-234-2007-PUR/CV) to seek qualified developers of affordable and workforce housing. The
request opened on March 14,2007 and closed on May 2,2007.
Respondents were asked to submit qualifications to develop and construct affordable and/or workforce
housing which will be made available for sale and/or rental. The RFQ was designed to accomplish
two goals: 1) identify developers with ability and qualifications to build workforce housing on 4
specified locations within Monroe County and, 2) establish a list of "pre-qualified" developers to
develop workforce housing on unspecified future locations.
The areas of consideration for selecting the most qualified respondent (s) for the project included:
. Ability and proven experience to develop and construct affordable and/or workforce housing for
sale and/or rental with restricted rental rates to residents of Monroe County whose gross incomes
fall within the very low, low, median and moderate range.
. Ability and proven experience to provide development models that add to the diversity of Monroe
County's AFH stock
. Ability and proven experience to finance and manage residential rental housing with regard to the
four specified locations (as rental housing may be favored or even deemed essential by BOCC.)
Monroe County is seeking to maximize/optimize choice, flexibility, diversity, efficiency, and
development potential with regard to meeting the County's affordable/workforce housing needs.
Therefore, the County has reserved the right to award portions of the work to different developers, all
of the work for one or more of the specified locations to a single developer or to reject all responses
and to not qualify any developer for any services, to qualify or decide not to qualify one or more
developers for certain types of future housing development services; and to award and/or negotiate a
contract in the best interest of the County to address its critical housing needs.
B. Responses to Request for Qualifications:
A total of eight (8) Developers responded (5 For-Profit Developers, 3 Not-For-Profit Developers). The
Selection Committee, consisting of a team of county employees that included County Administrator,
County Attorney, Directors of Divisions of Growth Management and HCD, Affordable Housing
Coordinator, and Executive Director of Land Authority, along with outside legal counsel, reviewed
and evaluated each respondent's statement of qualifications.
The Committee number-ranked 4 of the 5 For-Profit Developers based on Project/Management
Approach, Developer Qualifications, Developer Experience, Financial Capacity, Local Experience,
and References. One submission was determined to be non-responsive and therefore was not ranked.
The Committee ranked the For-Profit Developers as follows:
1. Gorman and Company (90 points)
2. Biscayne Housing Group (85 points)
3. Old Town Key West Development (76 points)
4. Lamadrid Construction (68 points)
The Not-for-Profit Developers were reviewed and evaluated, but were not number ranked. Instead, we
matched their respective ability and experience against the RFQ's minimum qualifications and a
determination was made as to whether they were "qualified" to provide their development services for
future unspecified locations. The Committee deemed as "Qualified" the following Not-For-Profit
Developers:
. Habitat for Humanity- Lower Keys and Key West
. Middle Keys Community Land Trust
. Habitat for Humanity-Upper Keys
III. Recommended Action
Staff recommends that BOCC APPROVE these seven developers to be qualified to provide housing
development services in Monroe County and to be included on the County's list of "Approved
Housing Development Service Providers" which the County may utilize and in its full lawful
discretion elect at any time or at no time to contact or engage any approved Developer to submit
appropriate development proposals for County properties.
Further, we ask BOCC to direct staff to do the following:
1. Request from the top three ranked developers to submit site-specific affordable / workforce
housing development proposals for 1,2, 3 or all 4 specified parcels.
2. Review and rank submitted development proposals, and make recommendations to the Board.
3. Request that the Developers of the top-ranked development proposals present their respective
plans to BOCC, for their final approval.
4. Direct staff to draft a resolution requesting that an additional 12 affordable ROGO allocations
be set aside for these parcels.
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 18, 2007
Division: Housing & Community Development
Bulk Item: Yes X
No
Department: Housing & Community Development
Staff Contact Person: Lisa Tennyson/292-4462
A G END A ITEM WORD IN G: Acceptance of first draft inventory Ii st of all real property wi thin
Monroe County to which the county holds fee simple title that is appropriate for use as affordable
housing and approval to advertise public hearing in August for the Board to review and possibly revise
inventory list
ITEM BACKGROUND: Florida Statute 125.379 regarding disposition of county property for
affordable housing requires that by July 1, 2007, and every 3 years thereafter, each county shall
prepare an inventory list of all real property within its jurisdiction to which the county holds fee simple
title that is appropriate for use as affordable housing. The governing body of the county must review
the inventory list at a public hearing and may revise it at the conclusion of the public hearing. It
further requires that the governing body of the county shall adopt a resolution that includes an
inventory list of such property following the public hearing.
The properties identified as appropriate for use as affordable housing on the inventory list adopted by
the county may be offered for sale and the proceeds used to purchase land for the development of
affordable housing or to increase the local government fund earmarked for affordable housing, or may
be sold with a restriction that requires the development as permanent affordable housing, or may be
donated to a nonprofit housing organization of the construction of permanent affordable housing.
Alternatively, the county may otherwise make the property available for use for the production and
preservation of permanent affordable housing.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES: This is not a contract
STAFF RECOMMENDATIONS: Board's acceptance of first draft of inventory list and approval
for staff to advertise a public hearing at the August BOCC meeting for review and possible revision of
the list at conclusion of public hearing.
TOTAL COST: N/A
BUDGETED: Yes
No
COST TO COUNTY:
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
No X
AMOUNT PER MONTH Year
APPROVED BY: County Atty N/ A OMBIPurchasing N/ A Risk Management N/ A
DOCUMENTA TION:
Included X NotRequired_
DISPOSITION:
AGENDA ITEM #
Revised 8/06
Division of Housing and Community Development
Staff Report
TO: Board of County Commissioners
FROM: Lisa Tennyson, Affordable Housing Coordinator
THROUGH: James "Reggie" Paros, Director, Housing and Community Development
DATE: July 2,2007
SUBJECT: Disposition of County Property for Affordable Housing
I. Background
Florida Statute 125.379 requires that Monroe County, by July 1,2007 prepare an inventory list of
all real property within its jurisdiction which the county holds fee simple title that is appropriate
for use as affordable housing.
The list must be reviewed at a public hearing and can be revised at the conclusion of the public
hearing. A resolution must be adopted that includes an inventory list of such properties
following the public hearing.
Then, once these properties are identified as appropriate for use as affordable housing, the county
has four (4) choices:
1. The county may offer these properties identified on the inventory list, for sale and the
proceeds used to purchase land for the development of affordable housing or to increase
the local government fund used for affordable housing; or
2. The county may sell the property on the inventory list with a restriction that requires the
development of the property as permanent, affordable housing; or
3. The county may donate property on the inventory list to a non-profit housing
organization for the construction of permanent, affordable housing; or
4. The county may make the property available for use for the production and preservation
of permanent, affordable housing.
II. Summary
Working with data from the Monroe County Tax Appraiser's office that includes ownership,
legal description, and vacancy/improved status, and the Division of Growth Management's GIS
1
department that includes Tier and land use information, HCD compiled a single database of all
publicly owned property in Monroe County.
. Monroe County contains approximately 7,170 publicly-owned properties.
. 6,471, or 90%, of these are categorized as Tier 1. Eighty-nine parcels or (1%) are
Tier 2; and 277 parcels (or 4%) are Tier 3. (There are approximately 300 parcels not
categorized. )
. Approximately 3,500 parcels are owned by the State of Florida.
. Monroe County holds title to approximately 3,670 parcels, of which approximately
2,000 are owned by the Monroe County Land Authority; 23 belong to the Monroe
County Housing Authority. The vast majority of county-owned properties are Tier 1,
a category that restricts development; therefore staff deemed these inappropriate for
development or sale for AFH.
. Monroe County holds title to approximately 252 Tier 3 parcels.
Staff narrowed its examination of potentially suitable properties to those in Tier 3, as this is the
category of land use that permits development Monroe County holds title to approximately 252
Tier 3 vacant and improved parcels.
Staff has (preliminarily) determined that approximately 32 of these parcels may be appropriate
for sale or development of AFH. This determination is based on a combination of characteristics
associated with the parcel including: Tier 3 designation; zoned to permit residential
development; may be scarified or partly scarified; does not indicate a conservation easement or
sensitive land designation; may have US 1 frontage, and/or is adjacent to developed lots.
Staff has (preliminarily) determined that the balance of the 252 Tier 3 parcels are probably not
suitable for sale or development of AFH as they have one or more of the following
characteristics: conserved by the Land Authority, rights-of-way or roads, improved and utilized
by public services, existing or pending AFH development, Special Protection Areas, ballfields,
parks and/or are zoned PR (Parks and Refuge) or NA (Native Area). However, because these
parcels are Tier 3, the number of which are limited, BOCC may wish to further examine some of
these parcels before issuing a final determination.
Attached is a spreadsheet listing all of the county's publicly-owned Tier 3 parcels. Those parcels
(preliminarily) determined to be appropriate for sale or development of AFH are indicated with
a "Y" ('yes') under the "AFH" column. The spreadsheet also includes the real estate number,
address (if any), legal description, and improved/vacant status of each parcel, as required by the
statute. Also included is an aerial photo of each of the 32 appropriate parcels to facilitate review.
This is a preliminary inventory. Staff must still address some minor inconsistencies in the
databases, confirm use of improved properties, whether parcels have been leased to third parties,
and/or determine/confirm easement status of these parcels.
III. Recommended Action
Staff recommends that BOCC accept the first draft of inventory list and approve staff to
advertise a public hearing at the August BOCC meeting for review and possible revision of the
inventory list
2
RESOLUTION NO.
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA,
APPROVING AN INVENTORY OF COUNTY-OWNED REAL
PROPERTY APPROPRIATE FOR AFFORDABLE HOUSING.
WHEREAS, section 125.379, Florida Statutes (FS) requires each county to prepare an
inventory list (hereinafter "inventory") of all real property within its jurisdiction to which the
county holds fee simple title that is appropriate for use as affordable housing; and
WHEREAS, in accordance with s. 125.379, FS, the Board of County Commissioners held a
public hearing on August 15, 2007 to review and revise the inventory; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that the inventory of real property shown as Exhibit A is appropriate for affordable
housing and is hereby approved.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida,
at a meeting of said Board held on the day of 2007.
Mayor Di Gennaro
Mayor Pro Tem Spehar
Commissioner McCoy
Commissioner Murphy
Commissioner Neugent
(SEAL)
Attest: DANNY L. KOLHAGE, Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Deputy Clerk
By:
Mayor/Chairman Mario Di Gennaro
Date
--,/lra{Ol
C.i7
EXHIBIT A
fNVENTORY OF MONROE COUNTY PROPERTY APPROPRIATE FOR AFFORDABLE HOUSING
PURSUANT TO SECTION 125.379, FLORIDA STATUTES
Legal Description Street Address Comments
Part of Lot 6, Island of Key Corner of US I and Taylor Vacant land - potential affordable housing site. Tier - 3,
Largo (RE #85 140- Drive near MM 105 on Zoning = SC, Vegetation = disturbed (mowed). Property is
000100) Key Largo not currently being used by the County, except for a
neighborhood identification sign. Title history has not been
rp<porched.
Block 4, Lot 15, Largo 39 Jenny Lane, Key Largo Vacant land - potential affordable housing site. Tier - 3,
Gardens (RE #456 I 60- (corner of Jenny and Judy Zoning ~ IS, Vegetation = disturbed (mowed). Property is
000 I 00) Lanes) not currently being used by the County. Title history has not
been researched.
Block 3, Lot IB, Harbor 98970 Overseas Highway Partially improved land - future use will be affordable
Shores and Part of Lot 12, on Key Largo housing. Property is leased to IIabitat for Humanity of the
Island of Key Largo (RE Upper Keys for use as discount home furnishing store and
#522220-000000) development with 5 units of affordable housing.
Tract C, Blue Water Corner of US I and Burton Vacant land - future use will be affordable housing. Property
Trailer Village Section I Drive near MM 93 in was purchased by Monroe County Land Authority and
(RE #488730-000000) Tavernier donated to the BOCC. A developer is being selected.
Metes and bounds 30320 Overseas Highway, Improved land - existing use is related to affordable housing.
description (RE # II 1410- Big Pine Key Property is leased to Habitat for Humanity of Key West and
000100) Lower Florida Keys, Inc. and is used as administrative offices
and a discount home furnishings store.
Block 19, Lot I, West Indies Drive, Ramrod Vacant land - potential affordable housing site. Property was
Breezeswept Beach Estates Key (formerly known as acquired by BOCC via a code enforcement settlement. Tier =
(RE #205890-000000) 11 Stairway to Heaven II 3, Zoning ~ IS, Vegetation = disturbed. Property is not
property) currently being used by the County.
Block 8, Lots 8-11, Site fronts US 1 and La Vacant land - future use will be affordable housing. Property
Cutthroat Harbor Estates Fitte Drive near MM 22, was purchased by Monroe County Land Authority and
(RE #178350, 178360, Cudjoe Key donated to the BOCC. A developer is being selected.
178370, and 178380)
Block 23, Lot 3, Cudjoe Near corner of Drost Drive Vacant land - potential affordable housing site. Property was
Gardens 8th Addition (RE and First A venue, Cudjoe donated to BOCC by subdivision developer. Tier ~ 3, Zoning
# 174635-004600) Key (behind Sheriff = IS, Vegetation = disturbed. Property is occasionally used
substation) by the Sheriffs Office and County for overflow parking.
Block 23, Lot 2, Cudjoe Corner of Drost Drive and Vacant land - potential affordable housing site. Property was
Gardens 8th Addition (RE Firsr A venue, Cudjoe Key donated to BOCC by subdivision developer. Tier ~ 3, Zoning
# 174635-004500) (behind Sheriff substation) = IS, Vegetation = disturbed. Property is occasionally used
by the Sheriffs Office and County for overflow parking.
Part of Tract B, Porpoise Corner of US I, Emerald Vacant land - future use will be affordable housing. Property
Point Section 5 (RE Drive, and Sapphire Drive was purchased by Monroe County Land Authority and
# 156320-000000) near MM 10, Big Coppitt donated to the BOCC. A developer is being selected.
Page 1
INVENTORY OF MONROE COUNTY PROPERTY APPROPRIATE FOR AFFORDABLE HOUSING
PURSUANT TO SECTION 125.379, FLORlDA STATUTES
Legal Description Street Address Comments
Square 38, Lots 1-20, 5302 MacDonald Avenue, Vacant land - future use will be affordable housing. Property
Maloney (RE #125350- Stock Island is leased to Overseas Redevelopment Co., LLC for
000000) development with 49 affordable units known as "Flagler
Villal!e."
Block 2, Lots I-IS, Lincoln Site fronts 6th Avenue, 7th Improved land - future use will be affordable housing.
Manor Amended Plat (RE A venue, Cross Street, and Property is leased to Park Village, LLC for development with
# 131180-000000) 5th Street, Stock Island 40 affordable units known as "Park Village." Construction is
underway and nearly complete.
Page 2
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BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE 07/18/07
DIVISION COUNTY ADMINISTRATOR
BULK ITEM YES
DEPARTMENT AIRPORTS
AGENDA ITEM WORDING Approval of an amendment to the lease agreement between Monroe County and Tony
D'Aiuto d/b/a Antique Aircraft Restorations, a lessee at the Florida Keys Marathon Airport.
ITEM BACKGROUND Mr. D'Aiuto wishes to perform additional aeronautical activities on his leasehold at the Florida Keys
Marathon Airport The Airport Minimum Standards allows him to conduct these services, but not without BOCC approval"
PREVIOUS RELEVANT BOCC ACTION Original Lease approved June 14, 2000
CONTRACT/AGREEMENT CHANGES Allows Air Charter, Flight Training, and Air Tours to be conducted on the
premises
STAFF RECOMMENDATION. Approval
TOTAL COST N/A
BUDGETED N/A
COST TO AIRPORT N/A
COST TO PFC N/A
COST TO COUNTY
SOURCE OF FUNDS N/A
REVENUE PRODUCING N/A
AMOUNT PER MONTHIYEAR N/A
APPROVED BY County Attorney X
OMB/Purchasing X
Risk Management X
(
KEY WEST AIRPORT DIRECTOR APPROVAL
DOCUMENTATION
Included X
To Follow
Not Required
AGENDA ITEM #
DISPOSITION"
/pjh
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
- Ul
Contract with: Tony D'Aiuto d/b/a Antique Aircraft Restorations Effective Date: upon approval
Expiration Date: June 30, 2020
Contract Purpose/Description:
Amendment to Lease Agreement with Antique Aircraft Restorations regarding use of the premises" No
additional services may be performed by the Lessee without the consent of the BOCC"
Contract Manager: Peter J" Horton
(name)
# 5138
(Ext. )
Airports - Stop # 5
(Department/ Stop)
for BOCC meeting on
Agenda Deadline:
- -
-
CONTRACT COSTS
Total Dollar Value of Contract:
Budgeted?
Grant:
County Match
Current Year Portion
Account Codes
Estimated Ongoing Costs:
(not Included in dollar value above)
__" _n. _
ADDITIONAL COSTS
For"
(e9. maintenance, utilities, janitorial, salaries, etc.)
- - - --
CONTRACT REVI EW
Changes
Date In Needed Reviewer Date Out
Yes No
Airports Director faJ'L 1.1 61 ) ('l4 (~~+-r --.1/ ~/O-'
:11 ~I ill ter H.Qrton Lid 10-'
Risk Management ) (~
---
a M. B./Purchasing ~/dJ.sL7 ) ( ) L/~~l
County Attorney 2/~/o-' ) (~.~ _1J~/o1
Comments
ANTIQUE AIRCRAFT RESTORATIONS, L\T.
7500 GuJfstream Boulevard
j\'larathon, FL 33050
305 743-6040
www.tonyshangar.com
Reggie Paras
Manager
Flurida Keys Marathon Airport
9400 Overseas Highw(1)
Marathon. 1'L 33050
6/23/2007
Dear .'dr. Paras,
Please submit this request for an amendment 10 the county lease for the property
at 10090 Overseas Highway, Marathon, lL., as allowed by section I. H.
1\s per my leClse, please add the following partial and individual aircraft services:
Air Charter
Flight Training
Air Tours
These services are approved as partial and individual services per the Monroe
County Airport Minimum Standarris, Article VI, A and H Services will be provided by
Collins Aviation, LLC by agreement with Antiqle Aircraft. Restorations, Inc.
Thank you for your attention to this matter.
Anthony (Tony) 1)' Aiuto
['or: Antique Aircraft RcstoLltions. Inc"
('c: Peter Horton
( iene Zittrauer
FOURTH AMENDMENT TO LEASE AGREEMENT
TONY D'AIl ;TO d/b/a Antique Aircraft R~storations
THIS f(){JIU H AMINDME1\:T (hereinafter "Amendment") is made and entered into this
_ day of ___. . 2007, by and between MO.\ROE COUNTY, a political
subd ivision of the State of Florida (hereinafter "County"), and 10:\ Y I )"1\ I LTO d/b/a Antique Aircraft
I{estorations, (hereinafter Lessee or Tenant).
WlTNFSSETII
WHl ~REAS, on the 14th day of June, 2000, the parties entered into a 20 year lease agreement,
to allow lessee to construct facilities required by subsection VI(D)(4) of the County's Revised
Standards for Commercial Aeronautical Activities for Aircraft, Engine. Propel lor, and Accessory
Maintenance Services at the Marathon Airport, hereafLcr original lease. Copies of the originallease are
attached to this amendment and made a part of it; and
WHLRLAS, on the 18th day of Septemhcr 2002 the (ounty and the Lessee entered in to an
amendment. attached hereto and made a part of, to the lease extending the date by which construction
of the facilitic<, had to be completed; and
WHLRLAS, on the 19the day of h'bruary 2003 the County and the Lessee entered in to a
second amendment, attached hereto and made a part of. to the lease providing for a second extension
of thl: completion date for the construction of the facilities: and
WlJI-REAS, on the 215t day of February 2007 the parties executed the third amcndm..:nt,
attached hereto and made a part of, to the original lease agreement providing for the construction of a
(J\. apron and setting forth the responsibilities of each party in connection therewith; and
WIJLRF,\.S, the Lessee desirc.'s to provide additional aeronautical services that qualify as
partial and Individual services per the Monroe County Airport Minimum Standards Guidelines: and
WHEREAS, the original lease requires that the Lessee obtain the County's consent he fore the
Lc:.~~'(:; can provide any services not agrL'ed to in the original lease
-:\0 W" THI:::l{JFORI-:, in consideration of the mutual promises and CO\ <:Jlants set forth belm\!,
the panics Jgrc(' to amend the original lease as follows:
I . Paragr:\ph l"b) 0 f the origina I k~i-;e is amended to read as fo 110\\ S'
The I <:ssee may only use the premises for aircraft, engine, propeller and acc~'ss()ry
maintenance, air chartn, flight training and air tour sen ices as described in subsections (Vl. n. ! .).
(VI. A.) and (VI. U.) of the County's R~'vised Standards for Commerci;tl AeronautiCid Activities, a
copy of which is att:.Jched to this lease amendment and made a part hercof.1'<o additional service~ 111a)
be performed by the Lessee without the comcnt of the Buard of County Commissioners, The Lc-,see
acknowledges that all applicahlc prO\isions of the ('ounty's Revised ~tandards for Cummercia!
A~Tonautical Activities are binding on the I,cssee - whether or not attached and incorpowled h)
reference in this lease - and that the County's 130ard of County Commissioners may amend or modify
the Standards during the term of this lease and that such amendme'lts or modifications will be binding
upon the Lessee"
2. All other provisions of the June \4,2000 original lease. September 18,2002 lease amendment,
rebruary ] 9, 2003 lease amendment, and February 2151 lease amendment not inconsistent herewith,
shall remain in full force and effect.
t::\ WIT::\FSS WI IJ-J.:.1 :OF, each party has caused this Amendment to Lease Agreement to be
executed by its duly authorized representative.
(SlAL)
A TlLSl: DA1'\i\Y L. KOLHAGI, CLERK
BOARD OF COL"J fY CO\1MISSIONERS
OF MO~ROE COl::"; \'Y, FLORIDA
rh
.1-
By
Deputy Ckrk
Mayor/Chairman
A'I fLST:
!U\Y D'MLTO db.a
AntiqUe Aircraft Restorations
HyL~J)~
Title__~~~~
/
By /taf ~
Title E:S (j)f/Vr
if:/. OE,COUN~Y, TTO~'EY ~'i
.. F'P~VED A 9,/ftO~.. .,__---/\
-( /l i . '., -It',,....,/,-- ..
LL -'V~ (/. . , ..i
1- .------.
~/MERCADO
. -t\SSISTANT C."6UNTY ATTORNEY '1 //1,_,_/
Dale.. . .
2
THIRD AMENDMENT TO LEASE AGREEMENT
TO.'\'Y D'AIUTO d/b/a Antique Aircraft Restorations
THIS THIRD AMENDMENT (hereinafter "Amendment") is made and entered into this 21 st
day of FebruarY., 2007, by and between MONROE COUNTY, a political subdivision of the State of
Florida (hereinafter <<County"), and TONY D'AIUTO d/b/a Antique Aircraft Restorations, (hereinafter
Lessee or Tenant).
WITNESSETH
WHEREAS, on the 14th day of June, 2000, the parties entered into a 20 year lease agreement,
to ;dlow lessee to construct facilities required by subsection VI(D)( 4) of the County's Revised
Standards for Commercial Aeronautical Activities for Aircraft, Engine, Propellor, and Accessory
Maintenance Services at the Marathon Airport, hereafter original lease. Copies of the original lease are
attached to this amendment and made a part of it; and
WHLREAS, the parties desire to construct a General Aviation (hereafter G.A.) apron upon
Lessee's currently leased property; and
WHEREAS. the County is vvilling to pay for 95 % using funding being provided by the FA.A.;
and
WHERUAS, Antique Aircraft Restorations is willing to commit to funding the remaining 5% ;
and
WllcRF\S, the County has entered into a contract for purposes of constructing a (j.A. Apron
upon Lesc;ee' s cun-ently leased property
';.OW, THUZEFORE, in consideration of the mutual promises and covenants set forth below,
the parties agree to amend the original lease as follows:
I. The ( 'ounty and the Lessee agree that it F.A.A funds are used to construct a Ci.A. apron on the
Les:-:.,.>,; 's currently leased premises, lessee shaH be responsible for paY1nent of 5% of the total project
costs.
2. Ih-.: COllIn)' agrees to pay for 95% of the all the construction costs of the G.A. apron as
approvecl I)> the FA..\ and using F .;\.A. funcis. l\lyment applic.llions will be processed throu[',h the
.''\irporti Business office. Upon receipt of contractor's payment application, a copy will be provided to
Lessee. Lessee shall furnish a check for 5% 01 thL: application a!l101.tnt to the j lusincss Office. rhe
Businc:is Office will then forward the approved paymclll applicatioll. with the check from rc~;sce to the
(ount y 1. inance IJcpartment for review and payment.
3 All change orders must be approved by the F.A.A. If the Lessee wishes to proceed with a
change order not approved by the F..\.A, then Lessee will be respoIlsible for the entire cost ()f the
Item
4. Any costs which exceed funding provided by the original FAA grant will be paid entirely by
th,,.; I _'~ssee.
5. Upon compler ion, the G.A apron shall become the pmperty ofthe County-
6. In addition to paragraph 10 of the original agreement, the County may treat the Lessee in
default and terminate this amendment and the original June 14, 2000 1998 Lease Agreement if the
LC3sce fails to timely submit the payments required of it under paragraph 1,2,3 and 4 of this
amendment. Before the County may terminate the Agreement under this paragraph, the County must
give the Lessee written notice of the default stating that, if the default is not cured within 10 days of
the Lessee's receipt of the written notice, then the County will terminate this Agreement. The
tcnnination of this Agreement does not relieve the Lessee from an obligation to pay whatever damage
the ('ounty suffered because of the Lessee's default.
7. All other provisions of the June 14, 2000 onginallease, not inconsistent herewith, shall remain
in full force and effect.
l~ WITNESS wHERrcrr, each party has caused this Amendment to Lease Agreement to be
executed by its duly authorized representative.
(S f AL)
AT11'ST: DAN~Y L. KOLHAGF, CI I~RK
BOARD OF COl J!'JTY COMMISSIONERS
OF M01\'lZOE COT.lr;TY. [-<'LORIDA
. . /f ~I ;1
BC~~
Deputy (:lcrk
.~/..-o /Qj~f~
B ~./, y
y--
M:LyolChairman
A TllST:
'I O~Y D'AILTO u'b'd
Antique Aircraft Restorations
By
Title
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B /...,.,...----
T~ y(-~'7':;!{f>Li;-:O--
......:: - .---~. . --
/'
MONR,')E COUNTY ATTORNEY
APf~ROVED AS TO FOHM
PEDRO J MERCADO
ASSISTANT COUNTY ATTO~lNEY
Date
2
A~1D,mME~T TQle:fASE AG~[E!L"E~lT
TONY D' AIlJTO d/b/a Antique. Aircfe:(t P2.stofation:>
THIS AMENDMENT is mude and entered ilito this 18th
2002, by Gnd between Monroe County, hereafter County, and
Aircraft f-:sstofations, Lessee or Tenant.
day of _September
TONY D' AIUTO d/b/a Antique
WHEREAS, on the 14th day of June, 2000, the parties entered int.o a 20 year lease
agreement, to allow lessee to construct facilities required by suhsection VI(D)(4) of the
County's Revised Standards for Commercial Aeronautical Activities for Aircraft, Engine,
P:'opeilor, and Accessory Maintenance Services at the Marathon Airport', hereafter or'iginal
leese. Copies of the original lease are attached to th is amendment and made a part of it; and
VVHEREAS, the parties desire to amend originai agreetT\er.t: noVJ, therefore,
IN CONSIDERATIOI'.] of the mutual promises and covenants set forth below, the parties
ogres as follows:
1. Pcragraph 3. a) of the original agreement is amended to r~ad:
3. a) By December 31, 2002, the lessee must have bUilt, Cilld obtained a
certificate of occupancy for, the faci liti es required by subsec hon \/I(D)( 4) of the
County's Revised Stcndcrds for COl"nmerclcl fl.e~"onautical Activities, a copy of
which is attached to the original lease and incorporated as Exhibit B of the
original lease. In order to assur'e that the facilities Of'e, in feet, timely completed,
the Lessee must adhere to the follol;ving construction schedll\e:
1) By June 30, 2001, Q complete appL,::aficn (CO!1\p!i?t"e as dlter'mined
by the Monroe County Plonnitl9 Depar'tmcnt) for' (l conJd ioncl U3C musi. be filed
with the ,v..,orH'oe County Planning Dcpcdmeni;
2) 8y D.z.cember 31, 2001. ell ,.;eces:,Qt"y' p~rmii S tllLJst I, ~.;e be.en
f'cee Iy;:.d and I'Gci I iti es co~~st:~uch 0 n begun;
3) 8y December 31, 2002, thE: fcci!ities in'JSf b.o co1nplcte, I:'ispected
and (l ceOi ficate of occupancy ree eived,
T;.~e construe iion scheduis s<:t fodh above (1('e mcr1'2l~;(d l<::"ms and cOI:ui he.s of
this leos'~. Ths failure of the Lp...$s;;:,:o:. to iTlC.GT the cor.st,'ueb,j"1 schedLiie - at 0.1\;"
slq) - is a rnGtericl br'j~ach of this !sQse thmsrrntlcs t~"le Ccunty TO tert;"\\ilClie the
leas€. under parogl'oph 10. The rKMA~) Dir'eci"or moy (but is L'nci,z;i~ no c.bligotion to
dJ so) eXTenu the corstruction schedule dOT€.S beC(;U3i:: of cit'CUinstQ.!~CE'-S beyond
the c(}~~-rr\oi of .!'t'e Lessr:-..2.- ~uch as h~r'ricLln~:s or ()"lhci~ 1~(.rluf'U! \'=1;~)t]S-t!~:15.
2. Paragl'::!rh 4 of the o(':9i~.,cll agreement is :Jfw!-nd~d i-a f'euc,
4. DU:'!rl9 the first two years and six months of this lease, while the facilities
re(juired in paragraph 3 are under construction, the Lessee may pr'ovide the services described
in s'..;bparagraph 1 (b) from a mobile vehicle. or' on other pO;r'cels c-t the FKMAP where the Lessee
hos the permission of the tenonlCs). The nuthorization provided by this paragraph 4 is
temporary and terminates on December 31, 2002, unless the construction schedule for facilities
has been extended by the FKMAP Director.
3. The Lessee will perform all maintenance in accordance with the Federal
Envircl1mental Protection Agency (EPA), the Florida Department of Environmental Protection
(DEP) Regulations and Monroe Couniy Marathon Airports t'-lational Pollution Discho.rge.
Elimir.c;tion System permit and Storm Water Pollution Prevention Plan utilizing Best Management
Practices_ Copies of Regulations, Permits, Plans and PrGch-::e materials mC1/ be obtained at the
Airport Administration Office
4. Except as set forth in this amendment to th,:. original le:Jse agreeme;,t in aii other
respects the terms and conditions of the original agreement remain in full force und effect.
. . It'-J WITNESS WHEREOF, each party has caused this Agreement to be executed by its
duly'a~thorize.d representative.
(SEAL)
ATTrSr ~)ANNY L. KOLHAGE. CI_ERk
BOARD OF COUNTY COM.MISSIONERS
OF MONROE COUNTY, FLORIDA
By
By
Deputy Clerk
Mayor/Chairman
A l':-cST:
TONY D' AIUTO d/b/a
.4ntique Aircraft ~~e5toraticHiS
21~
lit'::
B
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.M.~ R/\ III ON JjlBPQ8I
THIS LEASE AGREHiENT is made and entered into on the liP( day of
~jl;I,F( , 2000, by and between the BOARD OF COUNTY COrVlMISSIONERS OF
MONROE COUNTY, a political subdivision of the State of Florida, whose address is
Marathon Airport, 9400 Overseas Highway I Marathon, FL 33050, hereafter Coun ty,
Owner or Lessor, and TONY D'AIUTO, an individual, d/b/a Antique Aircraft Restorations,
hereafter Lessee or Tenant.
WHEREAS, the owners of various small private aircraft at the Florida Keys
Mar2!thon Airport (FKMAP), have requested that additional airplane mechanic services be
made available at the FKMAP;
WHEREAS, the FAA Advisory Circular entitled Exclusive Rights And Revised
Minimum Standards For Commercial Aeronautical Activities dated April 7, 2000
cQQte.mplates the provision of the airplane mechanic services authorized by this lease;
and
WHEREAS, the County's Revised Standards for Commercial Aeronautical Activities,
adopted by the County Commission on I'.ugust 1, 1990, also contemplates the provision
of the airplane mechanic services contemplated by this lease as long as certain capital
improvements are made to the leasehold; now, therefore,
\
WITNESSETH:
IN CONSIDERATION of the mutual consideration and promises set forth below, th e
parties agree as follows:
1. a) The County leases to Lessee an undeveloped parcel of land at the
FKr,1AP approximately 100' by 250', hereafter the premispc; The prerT,ises are depict2d
on Exl,iLJiL A wnich is attached to this lease and made a part of it. The ingress and
egress to the premises are also depicted on Exhibit A b'.Jt are not part of the premisi:s.
T~I'= C(]U,~:ty covenants to keep open such ingress/egress or to furnish the Lessee 'Ni::h
access 2oproxirnately equal to that depicted on Exhibit A.
b) The Lessee may only use the premises for aircraft, engine, propeller
and 2ccessory maintenance services described in subsection VI(D)(l) of the County's
Re'./ised Standards for Commercial ,..'\eronautic<J I Activities, a CODY of whicr, is attached to
this l'2ase as Exhibit B and made a part of it. No additional services may be performed
by the Lessee \vithout the consent of the Board of County Commissioners.
NOD.vithstanding E.:<hibit B I the Lesss9 acknowledg9s that all applicable provisions of the
County's Revised Standards are binding on the Lessee - whether or not attached and
incorporated by reference into this lease -" and that tile County's Board of CClI;ltv
Comn':issioners may amend or modify the Standards during the terrn of thiS 123:,,\,: c:nd th::
such ;::;merdments or i11odific9tions will t!2 tinding upon the U~ssee.
-, c\) :.hc; t'.:C:'i: u~ 7fJi<,; ;.><3;.~ i:~ f'.'I- t\\iiC:f"t}' (?U) Y:~Ll!S L;.~:~~::-'rt::,~j t:"1 .!:i~Y 1,:.:UU:J
ai!:l C_:I;,jll~g ('n Jl)i'l',:~ :3D, 20)0 LJi"ii(~::;~~ t.::'nrin3tc:d S:)OJ:2r CiS p:o\!kic~:j h",~rei'l.
b) The rent is $7,500 per" year ($.30 x 25,000 square feet ~ $7,500) or $625
per month. The rent may be paid annually or monthly. If the rent is paid annually, it must be
paid in advance on or before July 1st of each YGar comiTlencing with July 1, 2000. If th e rent
is paid monthly, it must be paid in advance on or before the first of each month commencing
with July 1, 2000. Beginning on July 1, 2001 and on the first of July for every year
thereafter, the annual rent (or each monthly payment) will be increased by the percentage in
the increase of the national CPI index for the previous calendar year. Alternatively, the rent
may be increased as provided in a rates and charges study prepared by an airport
consultant and adopted by the Board of County Commissioners. All rental payments owed
by the Lessee to the County that remain unpaid for more than 30 days will begin to accrue
interest at a rate calculated from the original due date until the date the County actufllly
receives the money. The interest rate is the one established by the Comptroller of the State
of Florida under Sec. 55.03, FS, for the year in which the rental payment(s) became
overdue. The right of the County to claim interest - and the obligation of the Lessee to pay it
- are in addition to, and not in lieu of, any other rights and remedies that the County may
have under this lease or that are provided by law
c) The Lessee acknowledges that, notwithstzmding the lease term provided
for in this paragraph and subparagraph 9(b), nothing in this lease creates any duty or
obligation on the part of the County to the Lessee, or to any third persons, to keep the
FKMAP open and operating. If the County elects to dose the FKMAP and cease operations,
then this lease will automatically terminate with no liability whatsoever on the part of the
County to the Lessee or any third persons who may have a contractual or business
relationship with the Lessee. The Lessee will have the obligation to pay rent up to the date of
closure but will otherwise have no further duty or obligation under this lease. The Lessee
may also remove any fixtures and improvements to the premises that would otherwise
become the property of the County under subparagraph 3(b). This subparagraph 2(c) will
survive the automatic termination of this lease if the FKMAP is dosed.
3. a) By June 30, 2002, the Lessee must have built, and obtained a certific3te
of occupancy for, the facilities required by subsection Vl(D)(4) af the County's Revised
Standards for Commercial Aeronautic31 Activities, a copy of I:vhich IS attached to this lease
and :ncorporated as ::xhibit B. In order to assure that the facilities are, in faCf, -fIr'ile!y
completed, the l_essee must adhere to the following constrlJcticn schedule:
1) By December 31, 2000, a complete app!ication (complete as detemlined
by the Monroe County Planning Department) for a conditional use must be filed with
the Monroe County Planning Department:
2) By June 30, 2001, all necessary perrnits must have been recejved and
fac:lities construction begun;
3) By june 30, .2002, the facilities must be complete, inspected and a
certificate of occupsncy received.
The construction schedule set forth above are rT13terial terms and conditions of th'IS
18a::e. The failure of the Lessee to meet the construction schedule .- ~lt any step - is a
mat~?rial ~re2ch of this lease that entitles the County tu t":;rmii-late the I~;,-}-se under paragra;.ch
10. The FKMAP Director may (but is ulIDer no cbl"ig3ti,::JlI 'to do SD) 8;:te:ld ttl~ construction
SCh8(~I.J'r; c!3tes bec2use ~.f circurn:=ti-mciO::; beyond HiS contm! uf the Lessee such as
hUII-j(::-,n;;s ex UH"Ji natural GiS~:lsters.
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<..,
b) At the end of the 20 year term of this lease. or if terminated sooner under
paragraphs 9 or 10, the facilities required by this paragraph wil! become the property of the
COUflty 'Nithout any payment due or owed the Lessee. Dunng the term of this lease the
Lessee must keep the premises and facilities, including the time while tile facilities are under
construction, free and clear of any liens or other encumbrances. If any lien or other
encumbrance is filed on the facilities or premises, the Lessee must immediately cause the
lien or encumbrance to be canceled and removed.
c) When tt,e facilities are nearing completion the County will provide paving
from the taxiway to the premises' boundary line. The County is under no other obligation to
furnish paving at the premises unless state or federal grant money becomes available Jor
slJch paving and the Lessee is willing to pay any matching funds needed to obtain the grant.
d) All utility services to the facilities are the responsibility of the Lessee.
4. During the first two years of this lease while the facilities required in paragra ph
3 are under construction, the Lessee may provide the services described in subparagra ph
1 (b) from a mobile vehicle or on other parcels at the FKr...1AP where the Lessee has tile
permission of the tenant(s). The authorization provided by this paragraph 4 is temporary and
terminates on June 30, 2002, unless the construction schedule for facilities has been
extended by the FKMAP Director.
5. During the term of this lease the Lessee must keep in full force and effect the
insurance required in Exhibit C. Exhibit C is attached to this lease and incorporated and
made a part of it
6. a) The Tenant for himself, his personal representatives, successors In
interest, and assigns, as a part of the consideration hereof, does hereby covenant and
agree that (1) no person on the grounds of race, color, or national origin shall be
excluded from participation in, denied the benefits of, OJ be otherwise subjected to
discrimination in the use of said facilities, (2) that in the construction of any
improvements on, over or under such land and the furnishing of services thereonr no
person on the grounds of race, color, or national- origin shall be excludeorrom
participation in, denied the benefits of, or be other.Nise subjed:cd to ciscrimination, (3)
that the Tenan: shall use the premises in complicnce with al[ other requirements
imposed by or pursuant to Title 49, Code: of Federal Reguli3tions, Dep2rtment of
Transportation, Subtitle A, Office of the Secretary, part 21, Nondiscrimination _ in
Federally-assisted progr<Jms of the Department of Transport.Jtion-EffectuatiJil of Title VI
of the Civil Rigr,ts Act of 1964, and as said Regulations may be amended.
b) That in the event of breach of any of the above nondiscr-irnination
covenants, Owner shall have the right to terminate the le2se and to re-enter. and as if
scid lease had never been made or issued. The provision shall not be effective until the
procedures of Title 49, Code of Federal Regulations, part 21 are followed and completed
i ncllld:ng e:<ercise or expiration of arpeal rights.
i':) It sh,31i be c condition of this I:o~~;s;.::, ;.[I;:':c the=> I.E,3S0:- _ ['r?servp.s unto
itsc~lfi ii":':; Sl!CC~S:':;or.s o1ild assigns, For the use ,::.nd bcr-Ieflt of .~tle p:.JtJlicr a right of fiight fOi"
the p:lssage of C:lircrc;fl-~ in the airspc:ce above the surrclu' l':;f +-h2 l"S:nl pioperlY hr-:rein,;:lfte:-
:j
descr'ibE:r.l togeth~[" ''vith the t-iOJ:L to cause in said airspace such nOise as may be inherent
in the operation of aircraft, now known or hereafter used, for navigation of or flight in
the said airspace, and far U;:jC of said airspace for landing on, taking off from- or
Qper~[ir.g on the airport,
d) That the Tenant expressly agrees for itself, its successors and
assigns, to restrict the height of structures, objects of natural growth and ottler
obstructions on the hereinafter described real property to such a height 50 as to com ply
V.fith Federal Aviation Regulations, Part 77.
e) That the Lessee expressly agrees for itself, its successors and assigns
to prevent any use of the hereinafter described real property which would interfere W_ith
or aeversely affect the operation or maintenance of the airport, or otherwise constitute
an airport hazard.
f) This lease and all prOVISIons hereof are subject and subordinate to
the terms and conditions of the instruments and documents under which the Airport
Owner acquired the subject property from the United states of America and shall be
given only such effect as will not conflict or be inconsistent with the terms and conditions
contained in the lease of such lands from the Airport Owner, and any existing or
subsequent amendments thereto, and are subject to any ordinances, rules or regulations
which have been, or may hereafter be adopted by the Owner pertaining to the FKMAP.
g) Nohvithstanding anything herein contained that may be or appear to
be, to the contrary, it is expressly understood and agreed that the rights granted under
this agreement are nonexclusive and the Lessor herein reserves the right to grant similar
privileges to another Lessee or other Lessees on other parts of tt]e airport.
7. The privileges and rights granted Lessee under this lease are non-exclusive.
The County reserves the right to enter into leases with other lessees to provide the same or
similar services at FKMAP.
8. The Lessee may terminate the lease without cause upon giving the County at
least 60 days written notice. If the facilities are complete. they will automatically bec-ome-~he
property of the County on the termination date; if incomplete. the facilities remain Lessee's
property and the Lessee will cause them to be removed at his ovm cost bef::Jre the
termination date.
9. a) The Lessee may not assign this lease or sublease th~ prcmises \vithout
the approVal of the County's Board of County Commissioners.
b) The Lessee may terminate this lease based on the tailure of the County
to perform a duty or obligation required of it under the lease by sending written notice to the
County specifying the failure and giving the County at least tvventy days from the County's
receipt of the notice to COIT8ct the failure. If the County does not timely correct its failure to
perform, then the Lessee may terminate this lease by sending 'Nritten notification to the
County of the termination. A waiver by the Lessee of an ('let of the CCJUnty's failure to perform
does not constitute a \;'/;jiver of .subsequent failut'cs and clees nut pl"e\/ent :he L_2ssee from
s ~ 1 b (. '" (1ll/;"lJthl to:, rr"".I. .-, - 'l ir11~ th I' c I ~o ~-I c: e. ,reI!" r :.-'1 tu ~ p
.......... ....:J ._ ~1 .. I;.....:; I , J ",".1 ~ I I \ (.L.::...i ,.) - ._~......... -, '-" ~- .~-...... ,
10. The County rnay \.\..,(minate this lease based on the Lessee's failure to pertorrr.
its duties and obligations under this Icase by sending a written notice to the Lessee
specifying the faiiure and giving the Lessee at least ten days to correct the failure. If the
Lpssee does not timely COiiect its faiiure to perform then the County may terminate this I ease
for cause by sending the Lessee written notification of the termination. The County's waiver
of the Lessee's failure to perform its duties and obligations under this lease does not
constitute a waiver of subsequent failures and does not prevent the County from
subsequently terminating this lease for cause.
11. All written notices required under this lease must be sent certified mail, retum
receipt requested, to the following:
- Lessee
Tony D'Aiuto, d/b/a
Antique Aircraft Restorations
7500 Gulfstream Blvd. '
Marathon, FL 33050
Lessor
Monroe County
Florida Keys Marathon Airport
9400 Overseas Highway
Marathon, FL 33050
12.. Both parties have read and reviewed this lease agreement. Therefore, this
agreement is not to be construed against any party on the basis of authorship.
13. This lease agreement is governed by the laws of the State of Florida and the
United States. Venue for any litigation arising under this lease agreement must be in a
court of competent jurisdiction in Monroe County J F!orida.
14. This written lease represents the parties final mutual agreement and
supersedes any prior agreements, whether written or oral. This lease agreement may
o~odified by a written amendment signed by both parties.
_-, COUl\l~:-..
>> - or-
@1P~. ~ /.., '. ESS WHEREOF, the parties hereto have executed this lease agreement on
j;) t~V1Ja \ - ritten above.
I.., (..'\ '\.~ .
lil~.'( ~.:
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sr/~~~~..'V; NY L. ~pLHAGEf CLERK
~7 ((/ { .
s{' /l~/(~."h-U'/ -.'
~eput'f Clerk
BOARD OF COUNn COf'v1MISSIONERS
- --------
OF MONROE COUNTY, FLORIDA
cS l~~h-Lf ~-f:~H~{J
/.r
i'-1 a yo r lena i rp erson
By
ATTEST;
ANTIQUE AIRCRA.FT RE::JiORATIONS
~__J""_
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//./
By ___/-f~C:~-.__-=-___ ___.___
// Tony D'Aiuto
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JO,~ i r ;JCJ;-b n tJr~ ued \ rcrdft
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 18. 2007
Bulk. Item: Yes.lL- No
Division:
Emergency Services
Department: Fire Rescue
Staff Contact Person: Camille Dubroff
AGENDA ITEM WORDING: Approval to advertise for sealed bids for the purchase of a new
ambulance that meets the needs of Monroe County, as determined by the Fire Rescue Apparatus and
Equipment Committee.
ITEM BACKGROUND: The apparatus replacement program allows for the replacement ofFice
Apparatus and Ambulances as needed. The apparatus replacement program includes a review of
departmental needs, an evaluation of the equipment replacement schedule, Fire Rescue apparatus and
Equipment Committee recommendations, current fleet type, repair history, maintenance requirements
and restrictions, operating costs and standardization.
Station II, Cudjoe Key, is now due for the replacement of an ambulance. Insurance proceeds were
received and deposited totaling $180,969.95 for apparatus damaged as a result of Hurricane Wilma.
These funds are now available for apparatus replacement.
PREVIOUS RELEVANT BOCC ACTION: During the Fiscal Year 2002 budget process, the Board
approved a capital plan account in fund 304 for ongoing replacement of Fire Apparatus and Ambulances
as needed. During the budget process each Fiscal Year thereafter, the Board appropriated funds for the
continuation ofvehic1e capital replacement program fund.
CONTRACVAGREEMENTCHANGES: N/A
STAFF RECOMMENDATIONS: After a detailed review of the factors listed herein, it is the
recommendation of staff that this agenda item is approved as written.
TOTAL COST:
N/A
BUDGETED: Yes
No
COST TO COUNTY:
N/A
SOURCE OF FUNDS:
N/A
REVENUE PRODUCING: Yes No AMOUNT PER MONTH_ Year_
APPROVED BY: C<>unty Atty r OMB/Purohasing N/A Risk Management N/ A
DOCUMENTATION:
DISPOSITION:
Revised 8/06
Included ~
Not Required
AGENDA ITEM #
REQUEST FOR BID
AMBULANCE
MONROE COUNTY EMERGENCY SERVICES
BOARD OF COUNTY COMMISSIONERS
Mayor Mario Di Gennaro, District 5
Mayor Pro Tern Dixie Spehar, District 1
Commissioner George Neugent, District 2
Commissioner Charles "Sonny" McCoy, District 3
Commissioner Sylvia Murphy, District 4
COUNTY ADMINISTRATOR
Thomas J. Willi
CLERK OF THE CIRCUIT COURT
Danny L. Kohlage
-"-'_., ~..-:.:.. ~~::~'.'~\
~.
\ 1--}-()'r i
~ I
Prepared by Monroe County Emergency Services '. J
'.~ ~
~------
COUNTY FIRE CHIEF
James Callahan-Acting Chief
June 2007
1
NOTICE OF REQUEST FOR BIDS
Request for Bids
The Board of County Commissioners of Monroe County, Florida, hereby requests sealed
bids from vendors or manufactures for specifications for a new commercially produced
surface emergency care vehicle(s), herein referred to as the ambulance or vehicle. A
vehicle in compliance with this specification shall be defined as a standard ambulance.
This vehicle shall be in accord with the requirements of the Ambulance Design Criteria
of the National Highway Traffic Administration, U.S. Department of Transportation
Washington, D.C. This bid specification is based on the Federal Ambulance specification
KKK-A-1822E effective June 1,2002.
Interested firms or individuals are requested to indicate their interest by submitting a total
of three (3), two (2) signed originals and one (1) complete copy of the bid, in a sealed
envelope clearly marked on the outside, with the Respondents name and "Bid Statement
- Ambulance Specification for Monroe County Fire Rescue". If sent by mail or by
courier, the above-mentioned envelope shall be enclosed in another envelope addressed
to Monroe County Purchasing Department, 1100 Simonton Street, Room 1-213, Key
West, FL 33040, and shall be received on or before 3:00 P.M. local time on
, 2007. No bids will be accepted after 3:00 P.M. Faxed or e-mailed
bids shall be automatically rejected.
Requirements for submission and the selection criteria may be requested from
DemandStar by Onvia by calling 1-800-711-1712 or by going to the website
www.demandstar.com or http://www.monroecountv-f1.2ov/pa2es/msd/bids.htm The
Public Record is available at the Purchasing Office, 1100 Simonton Street, Key West,
Florida.
Questions are to be directed, in writing, to:
Monroe County Fire Rescue
Attention: Logistics Officer
490 63rd Street Ocean
Marathon, FL 33050
The Board reserves the right to reject any or all bids, to waive informalities in the bids
and to re-advertise for bids. The Board also reserves the right to separately accept or
reject any item or items of a bid and to award and/or negotiate a contract in the best
interest of the County.
Dated at Key West, this , 2007 .
Monroe County Purchasing Department
2
TABLE OF CONTENTS
NOTICE OF REQUEST FOR BIDS
SECTION ONE
Instruction to Bidders
SECTION TWO
Definitions
SECTION THREE
Draft Agreement
SECTION FOUR
Forms
3
SECTION ONE: INSTRUCTION TO BIDDERS
1.01 DESCRIPTION
This specification covers a new commercially produced surface emergency medical care
vehicle(s), herein after referred to as the ambulance or vehicle. A vehicle in compliance
with this specification shall be defined as a standard ambulance. This vehicle shall be in
accord with the requirements of the Ambulance Design Criteria of the National Highway
Traffic Administration, U.S. Department of Transportation Washington, D.C. This bid
specification is based on the Federal Ambulance Specification KKK-A-1822E effective
1
June 1,2002.
The purpose of this document is to provide minimum specifications and test parameters
for the manufacture of an emergency medical care vehicle that meets the needs and
desires of Monroe County Fire Rescue ("County"). It establishes essential criteria for the
design, performance, equipment, and appearance of the vehicle. The object is to provide a
vehicle that is in accordance with nationally recognized guidelines.
This specification calls for the following type of emergency medical care vehicle. It is in
accordance with paragraph 1.2.1 of Federal Specification KKK-A-1822E.
Type I - Conventional Truck, Cab-Chassis with modular ambulance body.
Class 1 - Two rear wheel driven (4x2).
All submissions must remain valid for a period of ninety (90) days from the date of the
deadline for submission stated above. The Board will automatically reject the response
of any person or affiliate who appears on the convicted bidder list prepared by the
Department of Management Services, State of Florida, under Sec. 287.133(3)(d), Florida
Statutes.
Once completed, the bid package will be presented to the Monroe County Board of
County Commissioners for review and approval and shall ultimately become a part of the
contract.
1.02 COPIES OF REQUEST FOR BID (RFB) DOCUMENTS
A. Only complete sets of RFB Documents will be issued and shall be used in
preparing responses. The County does not assume any responsibility for errors or
misinterpretations resulting from the use of incomplete sets.
B. Complete sets of RFB Documents may be obtained in the manner and at the
locations stated in the Notice of Request for Bids.
1 The County is aware that this Federal Specification is in the process of being revised, and that Federal
Ambulance Specification KKK-A-1822F is intended for release on July 1,2007. Therefore, any bids
submitted in response to this RFB meeting the new specification will also be considered.
4
1.03 STATEMENT OF BID REQUIREMENTS
(See Notice of Request for Bids)
1.04 DISQUALIFICATION OF BIDDER (Section Four contains these forms)
A. NON-COLLUSION AFFIDAVIT: Any person submitting a bid in response to
this invitation must execute the enclosed NON-COLLUSION AFFIDAVIT. If it
is discovered that collusion exists among the Bidders, the bids of all participants
in such collusion shall be rejected, and no participants in such collusion will be
considered in future bids for the same work.
B. PUBLIC ENTITY CRIME: A person or affiliate who has been placed on the
convicted bidder list following a conviction for a public entity crime may not
submit a bid on a contract to provide any goods or services to a public entity, may
not submit a bid on a contract with a public entity for the construction or repair of
a public building or public work, may not submit Bids on leases or perform work
as a bidder, supplier, or subcontractor under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount
provided in Section 287.017, for CATEGORY TWO for a period of 36 months
from the date of being placed on the convicted bidder list. Category Two:
$25,000.00
C. DRUG-FREE WORKPLACE FORM: Any person submitting a bid or bid in
response to this invitation must execute the enclosed DRUG-FREE
WORKPLACE FORM and submit it with his bid. Failure to complete this form
in every detail and submit it with the bid or bid may result in immediate
disqualification of the bid or bid.
D. LOBBYING AND CONFLICT OF INTEREST ETHICS CLAUSE: Any person
submitting a bid or bid in response to this invitation must execute the enclosed
LOBBYING AND CONFLICT OF INTEREST CLAUSE and submit it with his
bid or bid. Failure to complete this form in every detail and submit it with the bid
or bid may result in immediate disqualification of the bid or bid.
1.05 EXAMINA TION OF RFB DOCUMENTS
A. Each Bidder shall carefully examine the RFB and other contract documents, and
inform himself thoroughly regarding any and all conditions and requirements that
may in any manner affect cost, progress, or performance of the work to be
performed under the contract. Ignorance on the part of the Bidder shall in no way
relieve him of the obligations and responsibilities assumed under the contract.
B. Should a Bidder find discrepancies or ambiguities in, or omissions from, the
specifications, or should he be in doubt as to their meaning, he shall at once notify
the County.
C. Examination of Specification. Each bidder is required before submitting a bid, to
5
be thoroughly familiar with the specifications contained herein. No additional
allowances will be made because of lack of knowledge of the conditions. It is the
responsibility of the successful bidder to ascertain if any components of the
specification are unsafe or contrary to current applicable regulations. If any unsafe
or unlawful criteria are contained herein, they shall be thoroughly explained to the
purchaser in the bid.
1.06 INTERPRETATIONS, CLARIFICATIONS, AND ADDENDA
No oral interpretations will be made to any Bidder as to the meaning of the contract
documents. Any inquiry or request for interpretation received seven (7) or more days
prior to the date fixed for opening of responses will be given consideration. All such
answers, changes or interpretation will be made in writing in the form of an addendum
and, if issued, will be furnished to all known prospective Bidders prior to the established
Bid opening date. Each Bidder shall acknowledge receipt of such addenda in his Bid. In
case any Bidder fails to acknowledge receipt of such addenda or addendum, his response
will nevertheless be construed as though it had been received and acknowledged and the
submission of his response will constitute acknowledgment of the receipt of same. All
addenda are a part of the contract documents and each Bidder will be bound by such
addenda, whether or not received by him. It is the responsibility of each Bidder to verify
that he has received all addenda issued before responses are opened.
1.07 GOVERNING LAWS AND REGULATIONS
The Bidder is required to be familiar with and shall be responsible for complying with all
federal, state, and local laws, ordinances, rules, and regulations that in any manner affect
the work. Knowledge of occupational license requirements and obtaining such licenses
for Monroe County and municipalities within Monroe County are the responsibility of the
Bidder.
1.08 PREP ARA TION OF RESPONSES
Signature of the Bidder: The Bidder must sign the response forms in the space provided
for the signature. If the Bidder is an individual, the words "doing business as
", or "Sole Owner" must appear beneath such signature. In the case of a
partnership, the signature of at least one of the partners must follow the firm name and
the words "Member of the Firm" should be written beneath such signature. If the Bidder
is a corporation, the title of the officer signing the Response on behalf of the corporation
must be stated along with the Corporation Seal Stamp and evidence of his authority to
sign the Response must be submitted. The Bidder shall state in the response the name and
address of each person having an interest in the submitting entity.
1.09 SUBMISSION OF RESPONSES
Interested firms or individuals shall submit a total of three (3), two (2) signed originals
and one (1) complete copy (total=3) of the bid in a sealed envelope clearly marked on the
outside, with the Bidder's name and "Bid Statement - Ambulance for Monroe County
Fire Rescue". If sent by mail or by courier, the above-mentioned envelope shall be
enclosed in another envelope addressed to Monroe County Purchasing Department, 1100
6
Simonton Street, Room 1-213, Key West, FL 33040, shall be received on or before 3:00
P.M. local time on , 2007. Faxed or e-mailed bids shall be automatically
rej ected.
1.10 CONTENT OF SUBMISSION
The bid submitted in response to this Request for Bids (RFB) shall be printed on 8-1/2" x
11" white paper and bound; shall be clear and concise and provide the information
requested herein. Statements submitted without the required information will not be
considered. Responses shall be organized as indicated below. The Bidder should not
withhold any information from the written response in anticipation of presenting the
information orally or in a demonstration, since oral presentations or demonstrations may
not be solicited. Each Bidder must submit adequate documentation to certify the
Bidder's compliance with the County's requirements. Bidder should focus specifically
on the information requested.
The following information, at a minimum, shall be included in the Submittal:
A. Cover Page
A cover page that states "Bid - Ambulance Specification for Monroe County Fire
Rescue". The cover page should contain Bidder's name, address, telephone number,
and the name of the Bidder's contact person.
B. Tabbed Sections
Tab 1. General Information
A. This specification is written around specific needs of this department. The bid
award shall be given to the bidder whose bid comes closest to meeting these
specifications at the most competitive price.
B. The County reserves the right to increase equipment quantities that are specified
by the "Call to Bid." In addition, other interested public governmental agencies
that elect to do so may purchase under any contract that might arise as a result of
these specifications.
C. Site(s) of Work. The vehicle(s) and its equipment shall be delivered F.O.B.
(freight on board) to the County. Prices shall be quoted on a delivered vehicle,
and accepted on a one-by-one basis. Vehicles manufactured outside of the United
States will not be considered.
D. Examination of Specification. Each Bidder is required before submitting his bid,
to be thoroughly familiar with the requirements contained herein. No additional
allowances will be made because of a lack of knowledge of these requirements. It
is the responsibility of the successful Bidder to ascertain if any components of this
specification are unsafe or do not meet the required standards of applicable state
law or those of Federal Specification KKK-A-1822E. Should there be any unsafe
or poorly designed criteria contained herein, the Bidder shall thoroughly explain
7
them to the Purchaser in the bid.
Bidder must provide proof of the following items:
E. The number of years the Bidder has operated under its present name and any prior
names.
F. The number of years the Bidder has been operating and, if different, the number
of years it has been providing the services, goods, or construction services called
for in this Request.
G. Customer References (at least three).
H. Credit references (at least three)
Tab 2. Relevant Experience
The Bidder shall provide a history of the business and length of time operating and
include certificates and lor licenses held.
SPECIAL CONDITIONS:
No bid shall be considered unless the Bidder can meet the special conditions stated
herein.
A. Bidder's Responsibility and Qualifications. The manufacturer of the equipment
bid shall have in operation a factory adequate and devoted to the manufacture of
the vehicle(s) herein specified. The intent of this specification is to ensure as
much single source responsibility as possible for equipment proposed by the
Bidder.
B. The vehicles and equipment will be delivered as a complete unit, serviced and
ready for operation. Any omission of details in these specifications shall not
relieve the Bidder from furnishing a complete unit.
C. Drawings and plans showing the size and location of compartments, doors, seats,
and other equipment not specifically described in these specifications shall be
submitted for approval before fabrication and assembly of this vehicle.
Tab 3. Past Performance on Similar Projects
A list often (10) Fire Departments andl or Emergency Medical Service providers with
contact names and telephone numbers where the Bidder has sold similar or identical
equipment within the last three (3) years shall be supplied with each bid. The
information shall include:
Name and full address
Telephone number of client contact
Date of initiation and completion of contract
Summary of the services
8
Quality Assurance. It is not the intent of these specifications to call for an unusual or
experimental vehicle. Nor is it the intent of this department to accept such bids.
Therefore, as proof of the ability to manufacture vehicles of the type called for in these
specifications, the manufacturer of the vehicle bid must be able to show proof that they
have produced at least fifty (50) vehicles of the type herein.
Tab 4. Service Approach and Availability Date
The Bidder shall describe the approach and methodology he/she will take to accomplish
the services defined herein. This shall include information on time for installation,
schedule and availability, staffing, whether sub-bidders are used, whether the Bidder
owns the equipment used, and any other relevant information explaining how the delivery
of the product and the provision of services is accomplished.
Tab 5. Maintenance, Warranty, Material Workmanship, and Technical Information
A. The Bidder shall provide a list of manufacturer's authorized service centers where
repairs to the modular body, body components, electrical system, and related
components can be performed.
B. The Bidder must provide with the bid a copy of the condensed certification from
an independent testing firm showing certification to the Federal Specification
KKK-A-1822E, including both chassis and body. Failure to submit complete
documents within five (5) days of notification will render the bid non-responsive
due to the inability to complete evaluations. Submissions of falsified or altered
documentation of any type will result in rejection of the bid.
C. No vehicle being manufactured for Monroe County may be used in obtaining
certification from an independent lab. If any vehicle is used all vehicles will be
rejected and the manufacturer deemed in default.
D. Warranty. The successful Bidder shall provide, at a minimum, a 24-month
warranty on the vehicle, which covers defective parts and/or components, the
improper choice of materials, parts and/or components, improper design or
engineering and poor or improper workmanship or quality control techniques.
This warranty shall cover the complete vehicle and shall include any and all costs
for labor and parts or materials that are required to correct any and all
deficiencies. It is not the intent of this requirement that items such as light bulbs,
filters, tires, brake linings, windshield wiper blades, etc. are to be covered.
Sample of this warranty shall be submitted with the bid.
1. Since it is the purpose of these specifications to provide a modular body that
will provide many years of service, the Manufacturer of the vehicle(s) bid
shall warranty the structural integrity of the modular body for a period of at
least 20 years. This warranty shall be in writing and shall be included with
this Bid.
2. The "second stage" manufacturer shall provide a five (5) year warranty on the
9
vehicle's electrical system. This warranty excludes the O.E.M. or "first stage"
chassis manufacturer's electrical system. A sample of the "second stage"
electrical system warranty shall be included with the Bid.
3. The "second stage" manufacturer shall submit with the Bid copies of the three
(3) warranties described above. These shall be binding on the successful
Bidder over the service life of the emergency medical care vehicle. Bidders
who fail to meet this requirement shall not be considered as responsive.
4. Within seventy-two (72) hours after receipt of a verbal or written notification
by Monroe County authority (authority to be identified) that warranty service
is required, the successful Bidder shall respond verbally, and immediately
follow up by letter to the Monroe county authority with a statement of intent
to show how, where and when the warranty service shall be accomplished. In
the event that there is no response, or if the response exceeds seventy-two (72)
hours, or if the response that is received is on time but is not acceptable to the
Monroe County authority or is acceptable but not performed at the specified
time, Monroe County will provide for the required warranty service at the cost
of the Bidder. The total costs of all labor, parts, components, materials,
freight and towing shall be reimbursed to Monroe County within forty-five
(45) days after the bill has been mailed to the successful bidder.
5. Bidders shall state below the location of the ambulance manufacturer's nearest
service facility and parts depot to the Purchaser's location.
Address:
Phone:
( )
6. Additional warranty or logistical services that the Bidder might provide above
and beyond the requirements of these specifications may be listed below.
These may be used as additional basis for a Contract Award.
10
7. Warranty shall begin at the acceptance of the manufactured apparatus by
Monroe County. Accepting delivery of the vehicle does not imply final
acceptance of the vehicles as meeting specifications or other conditions.
Mileage accumulated as a result of testing or delivery shall have no bearing on
the warranty period.
E. Materials and Workmanship. All equipment furnished shall be guaranteed to be
new and of current manufacture, meet all requirements of this specification, and
be in an operable condition at the time of delivery.
1. All parts shall be of high quality workmanship, shall be in production at the
time of bid, and no part or attachment shall be substituted or applied contrary
to the manufacturer's recommendations and standard practices.
2. All workmanship shall be of quality and performed in a professional manner
so as to insure a safe and functional apparatus with an aesthetic appearance.
F. Technical Information/Exceptions. Bidders must furnish all information
requested in the spaces provided in this specification. Bidders shall provide all
necessary information requested by these specifications. Spaces will be marked
to indicate whether or not the Bidder complies with that paragraph. The Bidder,
when listing exceptions or "clarifications", shall reference these specifications by
the proper paragraph number. A detailed written response shall explain each
exception or clarification. NOTE: Bids failing to meet the requirements of
this paragraph will not be considered.
1. Bidders shall supply with the bid response at least two (2) complete sets of bid
drawings, descriptive literature and complete specifications covering the
vehicle offered. The drawings supplied must be at least "D" size. Bids not
meeting this requirement will be rejected.
2. The County reserves the right to increase the number of vehicles ordered. In
addition the Bidder agrees that if awarded a contract based on these
specifications it will extend said contract to any public governmental bidder
that might wish to purchase additional equipment at the same terms and
conditions.
3. The following manuals or CD-ROM discs are required at no cost to the
County at time of delivery for the ambulance, and any accessories required in
the bid. Manuals shall be clear, concise, easily understood and relative to the
units delivered.
a) An "As Built" list for each unit. The list shall catalog all major
components with description, part numbers and serial numbers. This list
shall be provided with each unit when delivered.
b) Two (2) parts manuals for each truck identifying all major components of
11
the truck chassis and body conversion equipment and all internal parts to
the major components, showing appropriate part numbers for all
components and individual parts. Original Part Manufacturers' name and
part numbers shall be provided as well as the Manufacturers' part number.
The Bidder shall provide two (2) manuals for the truck chassis and two for
the ambulance conversion.
c) Two (2) shop maintenance manuals for each truck- including drawings,
wiring diagrams, hydraulic diagrams, and any other applicable technical
information. The Bidder shall provide two (2) manuals for the truck
chassis and two for the ambulance conversion.
d) Two (2) sets of Operator's Manuals for each truck, including all pertinent
safety instructions and precautions for safe operation and maintenance of
the equipment. These manuals shall include all pertinent Material Safety
Data Sheets for the product, as delivered.
e) The Bidder shall provide a list of required specialty tools needed to
perform complete maintenance on the ambulance including chassis. This
list shall be provided at the pre-build meeting.
f) The Bidder shall include the following maintenance software for the
chassis and ambulance.
1) Weldon VMUX diagnostic kit with software and cables
2) Mercedes engine diagnostic kit (latest edition)
3) Allison diagnostic program with cables.
Tab 6. Delivery
Since delivery proposal by the Bidder will weigh heavily in the determination of award of
bid, the delivery schedules that are submitted by the Bidder and agreed upon by the
County shall automatically become binding upon the successful Bidder.
A. All Bidders shall provide as a part of their contract bid a milestone chart
identifying the major projected dates from the initial step through delivery and
acceptance. A delivery schedule shall be jointly agreed to between the County
and Bid.
B. The Bidder shall provide/ coordinate at the time of delivery a minimum of four
(4) hours of operator/ safety training on vehicle and associated equipment by
Bidder trainer.
C. The Bidder shall provide/ coordinate within one week of delivery a minimum of
four (4) hours of training for the ambulance repair technician contracted with
Monroe County by a factory trained technician or trainer.
D. Pre-delivery service shall include the following:
1. Complete lubrication
2. Filling crankcase with oil
12
3. Adjustment of engine to proper operating condition
4. Inflate tires to proper pressure
5. Ensure proper operation of all mechanical and electrical fixtures
6. Front end alignment and wheel balancing
7. Check fori repair leaks offluid, air, fuel, oil etc.
Tab 7. Litigation
Bidder must supply answers to the following questions regarding claims and suits:
A. Has the Bidder ever failed to complete work or provide the goods for which it has
contracted? (If yes, provide details.)
B. Are there any judgments, claims, arbitration proceeding or suits pending or
outstanding against the Bidder, or its officers, managing members, or general
partners? (If yes, provide details.)
C. Has the Bidder, within the last five (5) years, been a party to any lawsuit or
arbitration with regard to a contract for services, goods or construction services
similar to those requested in the RFB? (If yes, the Bidder shall provide a history
of any past or pending claims and litigation in which the Bidder is involved as a
result of the provision of the same or similar services which are requested or
described herein.)
D. Has the Bidder ever initiated litigation against the county or been sued by the
County in connection with any contract to provide services, goods or construction
services? (If yes, provide details.)
E. Within the last five (5) years, was an officer, managing member, general partner,
controlling shareholder or major creditor of the Bidder was an officer, general
partner, controlling shareholder or major creditor of any other entity that failed to
perform services or furnish goods similar to those sought in the request for bids?
(If yes, provide details.)
F. Each Bidder shall disclose any anticipated labor contracts which may be
negotiated or renegotiated during the period of manufacturing. The
Manufacturer's labor contracts, ifup for renewal, shall be noted with the
expiration date of the Contract and anticipated outcomes.
Tab 8. Other Information
A. Patents and Royalties. The Bidder, without exception, shall indemnify and save
harmless the County and its employees from liability of any kind including cost
and expenses for or on account of any copyrighted, patented or unpatented
invention, process or article of manufacture or used in the performance of the
contract, including its use by the County. If the Bidder uses any design, device or
materials covered by letters, patent or copyright, it is mutually agreed. and
understood without exception that the bid prices shall include all royalties or cost
arising from the use of such design, device or materials in any way involved in the
13
work.
B. Bid in Reply to Specifications. Any exceptions to these specifications must be
itemized. Details concerning the exceptions or "clarifications" must be clearly
explained. Each exception will be considered by the Purchaser as to the degree of
impact and total effect on their bid. If specification sheets are referenced, they
shall be included as a part of the Bid.
NOTE: Bidders are reminded that these specifications call for a vehicle(s) and
equipment that meet the specific needs of the County. Price alone is not the primary
factor in a bid award. With that in mind, Bidders are encouraged not to take
exceptions to this specification but to engineer their product to meet the requirements
of the County.
C. When submitting their Bid, Bidders must return all pages of these specifications
as part of the Bid as it will form the contract between the Bidder and the County.
Caution should be taken by the Bidder that all questions are answered in the
spaces provided and all information requested is submitted.
D. Familiarity with Laws. The Bidder is presumed to be familiar with all federal,
state, and local laws, ordinances, code rules, and regulations that may in any way
affect this contract. Ignorance on the part of the Bidder shall in no way relieve
him from responsibility.
E. Pre-Award Clarifications. In the event a clarification is requested on the contents
of this specification, the question shall be addressed in writing to:
James Callahan, Acting Fire Chief
Monroe County Fire Rescue
490 63rd St. # 140
Marathon, Florida 33050
(305) 289-6088
(305) 289-6336 Fax
No oral interpretations will be made to any Bidder as to the meaning of any bid
document. Any inquiry or request for interpretation received seven (7) or more
days prior to the date fixed for opening of responses will be given consideration.
F. Any changes or interpretations will be made in writing in the form of an
addendum and, if issued, will be furnished to all known prospective bidders prior
to the established bid opening date. Each Bidder shall acknowledge receipt of the
addendum in its Bid. In case any Bidder fails to acknowledge receipt of the
addenda or addendum, its Bid will nonetheless be construed as if it had been
received and acknowledged and the submission of the Bid will constitute such
implied acknowledgement. All addenda are part of the RFB documents. It is the
responsibility of the Bidder to verify that he has received all addenda before Bid
responses are opened.
G. Pre-Construction Conference and On-site Visits. The successful Bidder shall be
14
required, prior to manufacturing the vehicle(s), to have a Pre-Construction
Conference at the site of the County's choosing with representatives of the
County to finalize all the construction details. If the Bidder requests the
conference to be held at a location other than that of the Purchaser, the Bidder
shall at his expense provide transportation, lodging, and meals, etc., for three (3)
people designated by the Purchaser. If this meeting is to occur at a location more
than 300 miles from the Purchaser's location the transportation shall be by a
commercial air carrier. Private or corporate aircraft cannot be used.
H. During the period of manufacture and production, Monroe County Fire Rescue
shall make a maximum of two (2) on-site visits to the plant for three (3)
employees. On-site visits shall consist of an initial visit to the plant just prior to
the start of production; and the second visit to the plant just prior to completion. It
shall be the responsibility of the Bidder to include in the Bid/ Contract bid the
cost of all air travel, ground transportation and per-diem expenses for three (3)
employees designated by the Purchaser. This inspection will be after the
completion of work as specified and before the Bidder delivers the completed
units to Monroe County. Delivery of the units back to Monroe County is the
responsibility of the Bidder; final acceptance shall be in Monroe County. The
per-diem costs should be based on a total of three days per person. Air travel
costs should be based on round trip expenses necessary to reach the successful
Bidder's facilities.
I. The County reserves the right to make additional on-site visits other than those
specified, at the County's expense.
1. Performance Test and Requirements. The vehicle(s) shall, at the time of delivery,
conform to the minimum requirements of the latest standards covering vehicles of
this type. This shall include federal, state, and local requirements.
K. All vehicles delivered under this Contract shall conform to all Federal Motor
Vehicle Standards in effect at the time of delivery.
L. Anti-Collusion Statement. By signing this bid, the Bidder agrees that his bid is
made without any understanding, agreement or connection with any other person,
firm or corporation making a bid for the same purpose and that his bid is in all
respects fair and without collusion or fraud.
M. Bidder should provide any additional information which will present evaluators
with insight about the knowledge, skills and abilities of the Bidder.
Tab 9. Specifications (will be attached as Exhibit A in the actual contract).
A. TECHNICAL REQUIREMENTS - CAB-CHASSIS.
1. General Vehicular Design, Types, and Floor plan. The emergency medical
care vehicle and the allied equipment furnished under this specification shall
be the manufacturer's current commercial vehicle of the Type and Class
specified. The ambulance shall be complete with the operating accessories as
15
specified herein; furnished with such modifications and attachments as may be
necessary and specified to enable the vehicle to function reliably and
efficiently in sustained operation. The design of the vehicle and the specified
equipment shall permit accessibility for servicing, replacement and adjustment
of component parts and accessories with minimum disturbance to other
components and systems. The term "heavy-duty" as used to describe an item,
shall mean in excess of the usual quantity, quality, or capacity, which is
normally supplied with the standard production vehicle or component.
a) The ambulance shall be a Type I, Class 1, and shall be a chassis furnished
with a two (2) door conventional cab. Chassis cab shall be suitable for
subsequent mounting of a modular (containerized), transferable modular
body conforming to the requirements of this specification.
2. Vehicle Components, Equipment, and Accessories. The emergency medical
care vehicle, chassis, modular ambulance body, equipment, devices, medical
accessories and electronic equipment to be delivered under this contract shall
be standard commercial products, tested and certified, to meet or exceed the
requirements of this specification. The vehicle shall comply with all Federal
Motor Vehicle Safety Standards (FMVSS) and Federal Regulations applicable
or specified for the year of manufacture. The chassis, components, and
optional items shall be as represented in the manufacturer's current technical
data. Also the ambulance body, equipment, and accessories shall be as
represented in their respective manufacturer's current technical data. Data
shall be limited to specifications and technical materials identical to that
furnished to the authorized company representatives. The vehicle's
components and equipment need not be the products of the same
manufacturers.
3. Materials. Materials used in the construction shall be new and not less than the
quality conforming to current engineering and manufacturing practices.
Materials shall be free of defects and suitable for the service intended.
4. Vehicle Operation, Performance, and Physical Characteristics. The following
is a description of the Cab-Chassis that will meet the minimum requirements
of this specification and it is expressed as minimums.
a) The Bidder shall submit certifications that the vehicle type being supplied
to the County is in compliance with the following requirements of KKK-
A-1822E.
Federal Specification KKK-A-1822E:
a) Paragraph 3.4.4, Vehicle Performance.
b) Paragraph 3.4.5, Brakes.
c) Paragraph 3.4.6, Speed.
d) Paragraph 3.4.7, Acceleration.
e) Paragraph 3.4.8, Gradeability.
f) Paragraph 3.4.8.1, Grade ability at Speed.
16
g) Paragraph 3.4.8.2, Minimum Low Speed Gradeability.
National Fire Protection Association Pamphlet 1901:
a) Section 9-10, Road Tests.
These certifications shall be from an independent testing laboratory and not
from the vehicle manufacturer's engineering staff. The Bidder shall submit
these certifications prior to the Purchaser's acceptance of the vehicle or at
time of delivery. They do not need to be submitted with the bid response.
5. Chassis Year
The Cab-Chassis meeting the requirements of this specification is a 2007 or a
2008 model. The model year will depend on the time of purchase.
Does your bid comply with this requirement?
YES () NO ( )
6. Chassis Type
The chassis type required is a Sterling Acterra 6500 Medium Duty.
Does your bid comply with this requirement?
YES () NO ( )
7. G.Y.W.
The Gross Vehicle Weight rating shall be 20,000 pounds
Does your bid comply with this requirement?
YES () NO ( )
8. Axles and Suspension
Front Axle and Suspension:
MFS-08-153B 8,000# FC1 single front axle
Meritor 15X5 Q+cast spider cam front brakes, double anchor, fabricated shoes
Meritor automatic front slack adjusters
Front brake linings: Non-asbestos fire & emergency severe service
Gunite cast iron front brake drums
Front hub cap: vented-oil
Front oil seals:
Power steering: TRW THP-45
Power steering pump
Power steering reservoir: 2 quart
Front susp: Taper leaf 8,000 #
Spring pin bushing: Maintenance free rubber bushings
17
Front shock absorbers
Sway Bar
Rear Axle and Suspension:
Rear axle: RS-15-120 15,000# quiet ride single rear axle
4.30 rear axle ratio
Rear axle carrier housing: Iron
Main driveline: 16T Meritor main driveline with half round yokes
Rear brakes: Meritor 15X6 Q+ earn rear brakes, double anchor, fabricated
shoes
Rear brake linings: Fire & Emergency severe service non-asbestos
Cam brake auxiliary support brackets
Meritor automatic rear slack adjusters
Webb cast iron rear brake drums
Rear axle oil seals: Chicago Rawhide
Parking brake: Haldex long stroke I-drive axle spring parking chambers
Rear susp: 12000# Airliner
Airliner low position ride height
Axle clamp: Standard V-Bolt
Air suspension dump valve: manual dump valve w/indicator light
Dual instant response rear suspension leveling valves with PING tank and
reserve tank for 10/12/15,000# Airliner
Shock absorber: One axle
Transverse Control rods
Sway Bar
Does your bid comply with this requirement?
YES ( ) NO ( )
9. Brake System
Brake package: Air brake package
W ABCO 4S/4M ABS without traction control enhancement
Chassis air lines: Nylon
Air reservoirs: Steel
Air tank drain valves: DV-2 auto drains on all tanks
Air dryer: Wabco Super Saver 1200 with pressure control valve
Relay valve with 5-8 PSI crack pressure no rear purporting valve
Standard brake system valves
Does your bid comply with this requirement?
YES ( ) NO ( )
10. Engine
2007 EP A/Carb Emission Certification
Mercedes MBE900-210HP @ 2200RPM; 2500 GOV 510 LB/FT @ 1200
RPM
18
Engine mounted oil check and fill
Side of hood air intake with firewall mounted Donaldson air filter
Alternator: 270 amp. Leece Neville
Batteries: (4) Alliance 1231 Group 31 1100 CCA Batteries
Compressor: WABCO 15.5 CFM Air Compressor
Teflon compressor discharge line
Electronic engine integral warning and derate protection system
Cole Hersey 75908 positive battery shutoff switch mounted in cab outboard of
driver seat with dash light
Single horizontal RH muffler with cab mounted vertical tailpipe, under frame
routing
13' 06" (162"+0/06") exhaust system height
Stainless steel after treatment device/muffle/tailpipe shield
Mercedes Benz ON/OFF compression brake
Mercedes Engine exhaust brake
Horton HT650 frontal air ON/OFF fan clutch
Automatic fan control without dash switch
MBE spin on fuel filter
Full flow oil filter
950 square inch aluminum radiator
Antifreeze to -34F ethylene glycol pre-charged SCA heavy duty coolant
Gates blue stripe coolant hoses
Constant tension hose clamps for coolant hoses
Air intake warmer
Deleo 12V 29MT HD starter
Does your bid comply with this requirement?
YES ( ) NO ( )
11. Transmission
Transmission: Allison 2200 EVS 5 speed with park pawl with PTO provision
lXXXl2XXX Trans-Programming 5 Speed, EVS 5/3/2/1 Selector. (Package
355)
Magnetic plugs, engine drain, transmission drain, axles(s) fill and drain
T -Handle cable shift control with park position for internal park pawl
Transmission oil cooler - water to oil - in radiator end tank
Transmission oil check and fill
Does your bid comply with this requirement?
YES () NO ( )
12. Fuel Tanks and Equipment
RH fuel tank: 40-gallon/151 liter
Fuel tank: Rectangular
Fuel tank & band finish: Tank W /Painted bands
Fuel tank location: Forward
Fuel tank cap
19
FIW separator: Alliance fuel filter/water separator with indicator light
Equiflo inboard fuel system
Auxiliary fuel supply and return ports
Fuel Tank Exterior will be protected in a diamond plate enclosure
Does your bid comply with this requirement?
YES () NO ( )
13. Cab Exterior
Cab: 106" BBC steel conventional cab
Cab mounts: Rubber
RH cab door W/55 degree door stop
LH cab door W/55 degree door stop
Grab handles: LH/RH
Grille: Hoof mounted chrome plastic grille
Hood: Fiberglass hood & fenders
Electric horn: Dual
Key & lockset: All locks keyed the same
Headlights: Single rectangular halogen
Marker lights: (5) small
Daytime running lights
Turn signal: Front lamps
Primary mirrors: Bright finish 4-Way adjustable aero mirrors LH/RH heated
with lights, dual remote
Door mounting of mirrors
Equipment for 96" wide mirrors
Auxiliary mirrors: LH/RH 8" convex mirrors, bright finish, MTD under
. .
pnmary mIrror
Side/rear reflectors
Door window regulators: RH & LH electric powered windows
Windshield: Tinted
Windshield washer reservoir: 8-liter windshield washer reservoir with out
fluid level indicator
Tinted door glass LH & RH with tinted operating wing windows
Does your bid comply with this requirement?
YES () NO ( )
14. Cab Interior
Interior: (Prefer opal gray vinyl)
LH molded door panel with upper vinyl & lower carpet inserts
RH molded door panel with upper vinyl & lower carpet inserts
Floor mats: Vinyl mats with single insulation (prefer dark taupe)
Dash mounted ash tray and lighter
Forward roof mounted console
Map pockets, left & right doors
Sahara/Ash wing dash
20
Heater and defroster: W/air conditioner with recirculation switch
Air conditioner control: without recirculation switch
Heater plumbing
Main fresh air inlet & main recirculation filter
Sanden compact air conditioner compressor
Radiator MTD AlC compressor
Cab insulation with additional noise and thermal treatment
Electrical: Automatic self-reset circuit breakers
Wiring schematic card: Unmounted basic wiring diagram for 12V negative
ground system
Interior lights: Center mounted dome light and LH/RH courtesy lights in kick
panels
Cab door latches: with electric door locks
Driver seat: Bostrom Talladega 915 High-Back Talladega air-suspension
Passenger's seat: Bostrom Talladega 915 High-Back Talladega air-suspension
Passengers seat cover: (Prefer) gray vinyl with vinyl insert
Drivers Seat: (Prefer) gray vinyl with vinyl insert
Steering column: Adjustable telescoping tilt
Steering wheel: 18" 2-spoke black cushioned
Interior sun visors: drivers & passengers
3 Point adjustable D-Ring retractor driver and passenger seat belts with
extensions. Seat belts shall be NFP A Orange in color
Does your bid comply with this requirement?
YES ( ) NO ( )
15. Instrument Panel and Controls
Gauge package: Black gauge bezels
Multiplex instrument panel
Driver instrument panel: Center instrument panel (prefer dark taupe) with flat
gauge insert 2" low air pressure light and buzzer
Air Gauge: primary & secondary air pressure gauges
Intake mounted air restriction indicator with graduations
Cruise control- electronic, controls on steering wheel spokes
Key operated Ing. Switch & integral start position; 4 position
FF~~/STAJtT/ACC
ODO/trip/hour/diag/voltage display Diagnostic interface connector: 6 pin,
SAE 11587/1708, located below dash
Fuel level gauge: 2" Electric
Coolant temperature gauge: electrical
Transmission temperature gauge
Hour meter: Integral with driver display
Engine oil pressure gauge
Radio: F/L XTA-2300 AM/FM/WB/CD by Delphi
Radio speaker: (2) cab only
AM/FM antenna: Multi -band AM/FM/WB/CB LH mirror mounted antenna
sy stem
Speedometer: Electronic MPH with secondary KPH scale, W /0 odometerc
21
tachometer: Electronic 3000 RPM
Windshield wiper control: Single electric wipers motor with delay
Marker lamp switch
Park brake-dash mtd. Park air valve & warning
Turn signal switch: Self-canceling with integral headlight beam 4-way flasher
Does your bid comply with this requirement?
YES () NO ( )
16. Chassis Information
178" wheelbase
Frame 1/4" X 3" X 10" 50KSI steel
Steel frame insert (1/4" X 90" L-section)
Rear suspension cross member: Standard
End frame: Square
Bumper: 12" chromed three-piece steel with collapsible-boxed ends
Front tow hooks: (2) front frame mounted
License plate mounting: Single license plate bracket below bumper
Clear frame: Rails with on protrusions outboard both rails BOC to rear
suspenSIOn
Does your bid comply with this requirement?
YES () NO ( )
17. Tires, Hubs, and Wheels.
Front:
Michelin XZE 245/70R 19.5 12 PLY radial
Front hubs; Gunite iron
19.5 X 7.50 aluminum Alcoa HPI0 disc wheels polished on both sides
Rear:
Michelin XZE 245/70R 19.5 12 PLY radial
Rear hubs; Webb iron
19.5 X 7.50 aluminum Alcoa HPI0 disc wheels polished on both sides
Does your bid comply with this requirement?
YES ( ) NO ( )
18. Chassis Specifications Check List.
The bidder shall include with the bid a chassis specification "check sheet" for
the "specific" chassis bid to meet these specifications.
This requirement is to prevent any confusion or delay in the purchase or
delivery of this chassis. Bids not meeting this requirement will not be
accepted. NO EXCEPTIONS.
B. ELECTRICAL SYSTEM AND COMPONENTS.
22
1. Electrical System:
The ambulance's electrical system shall be equipped with, but not limited to
the following. Batteries, generating, starting, lighting, ignition, visual and
audible warning systems, specified electronic equipment and devices
including master consoles located in the cab and crew compartments and other
specified accessory wiring. The electrical system and its equipment shall
comply with all applicable FMVSS requirements, including Federal Motor
Carrier Safety Regulations (FMCSR) and shall also conform to all the
applicable SAE recommended standards and practices, whether or not
specifically referenced in this document while complying with the sub-
paragraphs herein. All electrical and electronic components shall be selected
to minimize electrical loads. All electrical system components and wiring
shall be readily accessible through access panels for checking and
maintenance. All switches, indicators, and consoles shall be located and
installed in a manner that facilitates easy removal and servicing. All exterior
housings of lamps, electronic devices, and fixtures shall be corrosion resistant
and weatherproofed.
Does your bid comply with this requirement?
YES () NO ( )
a) Electrical Control System:
The electrical system for this vehicle shall be the most technologically
advanced system available for emergency vehicles. It shall not be of an
experimental nature, but shall have met all the requirements set forth in
the Federal Ambulance Specification KKK-A-1822E and the Ambulance
Manufacture's Division (AMD) Standards. Installation and use of this
system shall not compromise the Guidelines established in the Ford Motor
Company QVM Program. The electrical control system shall be the
Weldon Technologies, Inc. (WTI) V-MUX Multiplex System. All
components in the system shall be manufactured by WTI or approved by
them for use with the V-MUX System. This shall include, but not be
limited to, warning lights and flanges, light bars, controllers, power
distribution units or nodes, operating menu displays or Vista panels, or
any other devices integral to or associated with the constitution or
operation of the system.
Does your bid comply with this requirement?
YES ( ) NO ( )
b) The power distribution units or nodes provide multiple, complex control
and management of the electrical currents provided by the chassis
electrical system and assist in the critical maintenance of vehicle batteries.
Nodes shall be positioned in the vehicle to minimize the length of wire
runs to the appliances they control. Unlike a centralized power
23
distribution board, this requirement minimizes voltage loss throughout the
system and conserves power resources.
Does your bid comply with this requirement?
YES ( ) NO ( )
c) The WELDON V-MUX System shall provide the following features:
Multiple Switching and Interlocks- the system has the capability to turn on
outputs from two or three switch locations making control of specific
appliances more operationally efficient. Multiple appliances can be turned
On or Off with a single switching function.
Load Shedding- the system has the capability to shed extraneous electrical
loads from any node output at eight (8) different voltage levels. This
feature provides micro-management of necessary electrical loads during
acute or transitory electrical system failures. This means the vehicle
continues to perform even though there are service issues to attend to.
Load Sequencing- Sequenced loading of the electrical system can be
accomplished with a range of"O" or "4" seconds delay at any output in a
given node. This allows for micro-management of up-load of the
electrical system at the beginning of an emergency run.
Flashing Outputs- The system has the capability to flash any node output
in either A or B phase. This means that any light on the vehicle can be
programmed to flash without the use of additional flashers or relays. The
flash rate is eighty (80) flashes per minute with no more than two-tenths
(.20v) volts drop through the node. The durability of this system equates
to one hundred (100) times the durability of a conventional relay-type
system.
Real-Time Diagnostics- the system provides instant message feedback if
any output experiences a failure. If a halogen lamp or strobe tube burns
out, an error message will be displayed until such time as the lamp is
replaced and the system powered down.
Durability and Reliability - the system is designed to survive extreme
temperature conditions from -40F to + 185F. The system is sealed against
environmental conditions of moisture, salt and fluids and is protected
against over voltage and reverse polarity conditions.
PC Diagnostics- trouble-shooting and service are simplified by attaching a
PC Diagnostics interface and viewing the messages across the
communications node on a laptop computer. Each node can be queried for
voltage levels and indicate where in the system a voltage drop has
occurred. Status of all inputs and outputs can be determined through the
PC interface.
{No Exceptions}
Does your bid comply with this requirement?
YES ( ) NO( )
d) All exterior housings of lamps, electric devices and fixtures shall be
corrosion resistant and weather proofed. Electrical fixtures attached to the
24
sides of the rescue vehicle below the 75 inch level shall be near flush
mounted, not to protrude more than two (2) inches, except for such items
as spotlights and speakers.
Does your bid comply with this requirement?
YES ( ) NO ( )
e) Switches, relays, terminals, and connectors shall have a direct current
rating of 125 percent of maximum current for which the circuit is
protected. To confirm compliance to this requirement the Bidder shall
submit with the bid certification from an independent testing laboratory
that the electrical system has been tested to and complies with Federal
Ambulance Specification KKK-A-1822E.
Does your bid comply with this requirement?
YES ( ) NO ( )
f) All electronic devices and equipment installed which produce RFI, shall
have the proper filters, suppressors or shielding to prevent electromagnetic
radiation and the resultant interference to radios and other medical
electronics. These suppression devices shall meet the requirements of
KKK-A-1822E. Certification from an independent testing laboratory that
the electrical system is in compliance with this requirement shall be
submitted with the bid response.
Does your bid comply with this requirement?
YES () NO ( )
2. Wiring Installation
The ambulance body and accessory electrical equipment shall be serviced by
circuit(s) that are separate and distinct from the vehicle chassis circuits. All
wiring provided by the ambulance manufacturer shall be copper and conform
to all the SAE JI292 requirements and shall have type GXL "cross linked"
high temperature polyethylene or better insulation rated to 300 degrees
Fahrenheit and conforming to SAE JI127 and JI128.
Does your bid comply with this requirement?
YES ( ) NO ( )
a) The wiring shall be permanently color coded to identify wire function.
Wires shall be permanently heat ink embossed with both number and
function codes. The function codes shall be the "descriptive" name of the
circuit served. The number code shall be the exact purpose of that circuit.
This number code shall be completely referenced in a detailed wiring
schematic provided with the vehicle. Samples of the manufacturer's
wiring schematic drawings shall be provided with the bid. The function
and number code shall be embossed at a minimum of 4-inch intervals the
entire length of the wire. The wires leading to the switch consoles shall
25
utilize a multi-conductor cable of a minimum of 18 A WG. The wires in
this multi-conductor cable shall be color coded but do not need the number
or function codes embossed as described above
Does your bid comply with this requirement?
YES () NO ( )
b) SPECIAL NOTICE TO BIDDERS: Wiring code numbers that are paper
or plastic which are glued or otherwise attached to the wire are not
considered by the County to be permanent and will not be accepted.
Does your bid comply with this requirement?
YES ( ) NO ( )
c) Wiring installed by the "second stage" manufacturer shall be routed in
conduit or high temperature 100m with a rating of 300 degrees Fahrenheit
where necessary to protect it. All added wiring should be located in
accessible, enclosed, and protected locations and kept at least six inches
away from the exhaust system components. Electrical wiring and
components shall not terminate in the oxygen storage compartment except
for the oxygen-controlled solenoid, compartment light, and switch.
Wiring necessarily passing through an oxygen compartment shall be
routed in metal conduit. All conduits, looms, and wiring shall be secured
to the body or frame with insulated metal cable straps in order to prevent
sagging and movement which results in chafing, pinching, snagging, or
any other damage. All apertures on the vehicle shall be properly
grommeted and sealed for passing wiring and conform to SAE 1292. All
items used for protecting or securing the wiring shall be appropriate for
the specific application and be standard automotive, aircraft, marine or
electronic hardware.
Does your bid comply with this requirement?
YES ( ) NO ( )
d) Circuit connections shall be made on barrier style terminal blocks utilizing
binding post screws for positive mechanical connections. To minimize the
potential for wiring shorts and voltage drops all wiring terminals shall be
tin plated, annealed, ETP copper with nylon high heat insulation. The
wire terminal shall be a closed brazed multi-grooved wire barrel with a
funnel wire insulation grip. This is to insure uniform compression of the
conductor wire and provide "strain relief' for the conductor. These wire
terminals shall be machine crimped with a device that requires a complete
crimp motion before release.
Does your bid comply with this requirement?
YES ( ) NO ( )
e) The use of "Scotch-Lock" type fasteners are NOT ACCEPTABLE. To
insure minimal voltage drop and secure connections NO splices shall be
26
allowed in the wiring harness.
Does your bid comply with this requirement?
YES ( ) NO ( )
f) All wiring installed by the "second stage" manufacturer carrying a load of
more than 5 amperes shall be a minimum of 16 AWG. To insure a strong
ground path and reduce voltage drops, all "ground" wires shall be of the
same size as the "power" feed wire required for the circuit. All ground
wires shall be black in color. No wires other than the ground wires may
be the color black. All ground wires shall terminate in a common ground
buss panel. The random grounding of wires where convenient for the
"second stage" manufacturer is not acceptable.
Does your bid comply with this requirement?
YES () NO ( )
g) All cables larger than 10 A WG shall have the terminals mechanically
crimped and solder dipped with 60% tin solder to insure minimal voltage
drop and resistance to corrosion.
Does your bid comply with this requirement?
YES () NO ( )
h) The successful bidder shall deliver with the finished vehicle a complete set
of "as built" electrical diagrams. Should the vehicle not have these
drawings at delivery it will be rejected until the drawings are provided.
Bidders shall submit with their bid package a sample set of the wiring
schematics that would be provided with the finished vehicle. Bids not
meeting this requirement shall not be accepted. NO EXCEPTION.
Does your bid comply with this requirement?
YES ( ) NO ( )
i) Wiring Criteria. All wiring devices, switches, outlets, etc., except circuit
breakers, shall be rated to carry at least 125% of the maximum ampere
load for which the circuit is protected.
Does your bid comply with this requirement?
YES () NO ( )
j) A service loop of wire or harness shall be provided at all electrical
components, terminals, and connection points. All low power relays shall
be mounted for ease of serviceability. All high current diodes shall be
heat sink mounted. One spare 15-ampere circuit breaker shall be provided
for future use. All wiring between the cab and module shall be connected
to a terminal strip(s) or circuit boards. All connections and terminals
provided shall comply with SAE 1163, J561 or J928 as applicable.
27
Does your bid comply with this requirement?
YES () NO ( )
k) Electromagnetic Radiation and Suppression.
Electrical components, electronic equipment and devices used and
installed on the ambulance, in addition to all sub-systems (chassis,
warning systems, etc.), shall be electromagnetic radiation suppressed,
filtered, or shielded to prevent interference to radio and telemetry
equipment aboard the vehicle and surrounding area. The RFI of the
completed ambulance shall not exceed the maximum limits of SAE J551.
Electrically operated medical equipment furnished shall comply with
MIL-STD-461, electronic interference characteristics requirements for
aero medical equipment.
Does your bid comply with this requirement?
YES () NO ( )
3. Cab Console Control Switches.
The driver's control console shall utilize the Weldon Vista III Display to
provide all switching controls.
Cab switches - EL 1/4 Vista Displav
Cab Console Control Switches.
The driver's control console shall incorporate soft-touch style, moisture
resistant, button type switches that are UL listed and CSA approved. The
switch legends and functions shall be displayed on the EL 1/4 VGA Vista
display screen utilizing a series of related "menus" for the control of each
required function. The front Vista display panel shall contain the following
features:
Main Menu
EMERGENCY MASTER Menu select (Emergency Lights ON)
Primary/Secondary Override, Heat/AC, Right Scene, Left Scene, Rear load
lights. MODULE POWER MENU (ON/OFF), Amperage readings
( alternator), Voltage readings (batteries).
Embedded Data (always visible)
Amperage readings (alternator), Voltage readings (batteries), Module Power
ON/OFF, Door/Compartment Open, Patient Code Indicators.
Emergency Lights Menu
Emergency Warning Lights ON/OFF, Park Override ON/OFF, Siren/Horn
switch, voltage, amperage. The Vista control display screen.
28
Voltmeter - standard in Vista Displav
Voltmeter.
The vehicle shall be equipped with a voltmeter to monitor system voltage. The
voltmeter connection shall be Auxiliary Functions Menu
Left Flood, Rear Flood, Right Flood, Spare Function, Vehicle Information,
Diagnostics.
Vehicle Information Menu
Product Number, Vehicle Identification Number, Chassis fluid specifications.
Ammeter - standard in Vista Displav
Ammeter.
The electrical system shall incorporate an ammeter, which is capable of
indicating a current of 300 amperes to or from (charging or discharging) the
battery storage bank. The ammeter shall incorporate an external shunt, which
does not exceed 200 millivolts at maximum current. The ammeter and shunt
shall have a combined accuracy of approximately 10 percent of the full-scal e
reading. The shunt shall be protected against physical damage, weather and
road spray and shall be mounted in an easily accessible location, which shall
minimize the length of the power cables. The readout for the ammeter display
shall be within direct to eliminate erroneous readings from connection voltage
drops. The readout for the voltmeter display shall be within the Vista.
Does your bid comply with this requirement?
YES () NO ( )
4. Electrical Generating System. The ambulance shall be equipped with a 270
ampere Leece Neville brushless alternator.
Does your bid comply with this requirement?
YES () NO ( )
5. Engine High-Idle Speed Control. Automatic. The vehicle shall he equipped
with a High-Idle Speed Control. It shall be preset so that, when activated, it
will operate the engine at the appropriate RPM. This device shall operate only
when the master switch is in the "ON" position and the transmission is in
"NEUTRAL" or "PARK". The device shall disengage when the operator
depresses the brake pedal, or the transmission is placed in gear, and
automatically re-engages when the brake is released, or when the transmission
is placed in neutral or park.
Does your bid comply with this requirement?
YES () NO ( )
6. Battery System. The vehicle shall be supplied with four (4) 12 volt, Group 31
29
batteries. They shall be Group 31 batteries rated at 1100 CCA each with a
reserve of 185 minutes each.
Does your bid comply with this requirement?
YES ( ) NO ( )
a) The four (4) Group 31 batteries shall be securely mounted in a slide out
battery tray. This tray shall be located as a part of the driver's entry step.
This compartment shall be vented to prevent excessive heat build up. The
tray slides shall be rated to support a minimum of 500 pounds. To
minimize voltage drops associated with excessively long cable runs,
battery storage behind the rear axle is not acceptable.
Does your bid comply with this requirement?
YES ( ) NO ( )
b) There shall be furnished a battery selector switch. This switch shall be
mounted on the left side of the driver's console. The battery system shall
be wired in accordance with Federal Specification KKK-A-1822E per
modified figure 5 drawing for diesel engine applications.
Does your bid comply with this requirement?
YES ( ) NO ( )
7. Battery Chargers.
a) Iota DLS45 Charger. The charge batteries - specify location.
b) Intellipower 80A Converter - to power the combination AC System -
specify location.
Does your bid comply with this requirement?
YES ( ) NO ( )
8. Internal 12 Volt DC Power. The patient compartment shall be furnished with
a 12 volt DC, 20-ampere capacity, and separately protected circuit, with three
(3) power outlet receptacles. This circuit shall also include a (low voltage
drop) "Schottky" diode to isolate medical equipment batteries from any
electrical loads that the remainder of the ambulance electrical system may
Impose.
Does your bid comply with this requirement?
YES ( ) NO ( )
a) The Schottky diode shall be heat sink mounted, and have an inverse
voltage rating of at least 45 volts, and also be rated to carry the
maximum short circuit current until the circuit breaker opens. The
diode shall be physically located in an accessible location and be
electrically connected between the circuit breaker and the "action
wall" mounted receptacle.
30
Does your bid comply with this requirement?
YES ( ) NO ( )
b) The receptacles shall be NAP A Power Ports # 782-1635 with dust
cover.
Does your bid comply with this requirement?
YES ( ) NO ( )
c) 12V Power BUSS's:
1) 50A located in compartment # 2 - battery switch hot
2) 30A located in center console - battery switch hot
3) lOA wire Battery hot located in the center console
Does your bid comply with this requirement?
YES ( ) NO ( )
9. 120 Volt AC Utility Power. The vehicle shall be furnished with a 2-wire plus
ground 120 volt AC wiring system that is separate and distinct from the
vehicle's 12 volt DC wiring system(s). The 120-volt AC electrical system,
including wiring and associated equipment, shall comply with Article 551 of
the National Electrical Code. This system is to be used while the vehicle is on
standby for powering maintenance devices, medical equipment battery
chargers, and any other device(s) deemed necessary by the County. The 120
volt system shall incorporate a ground fault interrupter (GFI) device and one
(30) ampere circuit breaker which can be used as a "MASTER" 115 volt
disconnect switch. The GFI and circuit breaker may be an integral unit. All of
120 volt AC electrical system components are to be listed by a nationally
recognized testing laboratory, and are to be recognized by OSHA under
Appendix A to 29 CFR 1910.7. Documentation of compliance to this
requirement from an independent testing laboratory shall be submitted with
the Bidder's bid.
Does your bid comply with this requirement?
YES () NO ( )
10. Utility Power Connector. Two (2) Kussmaul WP-20 Super Auto Ejects shall
be provided. Provide metal data plates describing the function of each separate
auto-ejects. Each auto eject shall have an indicator light.
Receptacle # 1: Battery charger and interior 120V AC outlets
Receptacle # 2: Hoseline Combination AC Unit
Does your bid comply with this requirement?
YES () NO ( )
a) Electrical 120 Volt AC Receptacles. Three (3) 15A duplex interior
outlets shall be provided.
Does your bid comply with this requirement?
31
YES( ) NO( )
11. Block Heater. Not required.
Does your bid comply with this requirement?
YES ( ) NO( )
12. Instrument Console.
Between the driver's and passenger's seat there shall be provided a control
console. This console shall house the siren control, battery selector switch,
12V power outlet, and spotlight bracket. There shall be a clear area provided
for the installation of radio control heads. It shall be constructed to match the
lines, contours and color of the cab interior. The console shall be easily
accessible for service and maintenance. It shall not interfere with any function
or feature of the O.E.M. dash. A grab handle shall be installed on the
passengers side" A" pillar to assist the passenger in & out of the cab.
Does your bid comply with this requirement?
YES ( ) NO ( )
a) There shall be a book storage area on the rear section of the center
console. Three storage wells shall be provided.
Does your bid comply with this requirement?
YES () NO ( )
13. Ceiling Light. Weldon 8080 RED/CLEAR mounted in the cab ceiling -
centered.
Does your bid comply with this requirement?
YES ( ) NO ( )
14. Hand Lights.
b) Streamlite SL-20 wired battery hot - passenger's side of the center
console.
c) Streamlite Vulcan (yellow) wired battery hot - compartment # 3 - wall
# 1
Does your bid comply with this requirement?
YES () NO ( )
15. Patient Compartment Control Console.
The patient compartment lighting, air conditioning, heating, and other
electrical functions shall be controlled from a control panel located in the street
sidewall action area. The console shall incorporate soft-touch style, moisture
resistant, button type switches that are UL listed and CSA approved. The
32
switch legends and functions shall be displayed on the EL 1/4 VGA Vista
display screen utilizing a series of related "menus" for the control of each
required function. The Vista display panel shall contain the following features:
Main Menu
Lights Menu, HV AC Menu, Oxygen System, Suction System, Exhaust Fan,
and two Spare Functions. Embedded Data (always visible) Module
Temperature, Oxygen Contents, Outside Temperature.
Lighting Menu
Left Dome, Right Dome, Oxygen System, Suction System, Cabinet Lights,
Fluorescent Lights, Action Area Lights, Spare Function. Embedded Data
(always visible) Module Temperature, Oxygen Contents.
HV AC Menu.
Heat or AC Selection, Spare Function, Oxygen System, Suction System, Fan
Speed, three Spare Functions. Embedded Data (always visible) Set
Temperature, Module Temperature, Oxygen Contents.
Thermostat.
A thermostat for heat/air conditioning system, 12VDC, Digital for
temperature, range 60 to 99F, shall be included in the VMUX display in the
action area.
Oxygen System Monitor.
The oxygen system shall be equipped with monitoring system that measures
and monitors the pressure in the on board oxygen system. The monitor status
shall be part of the Vista Display installed in the action area and connect to a
preset oxygen regulator/transducer that must be included for compliance to this
specification's requirements. The monitoring system shall be powered by 12
volts DC and is to be protected against voltage transients and reversals.
Oxygen Flow Control.
An electric solenoid valve shall be installed in the oxygen line to control
oxygen flow. The control switch and a manual control valve shall be controlled
by the Vista Display Panel in the action area to control the oxygen flow from
the cylinder regulator to the oxygen outlets.
Does your bid comply with this requirement?
YES () NO ( )
C. VEHICLE LIGHTING REQUIREMENTS.
1. Vehicle Exterior Lighting. The basic exterior rescue vehicle lighting shall comply
to FMVSS Standard No.108 and the requirements herein and include: amber front
and rear directional signals and hazard warning lights, front, rear and side marker
33
lights, backup light(s), clearance lamps, emergency warning lights, floodlights,
and spotlight(s). The rear side marker light shall be a minimum of 2" and shall
also function as a turn signal indicator as described in Federal Specification KKK-
A-1822E. Documentation of compliance to FMVSS No. 108 from an
independent testing laboratory shall be submitted with the Bidder's bid.
The modular body DOT lights will be LED with stainless steel protective shields.
Does your bid comply with this requirement?
YES ( ) NO ( )
a) The vehicle's brake lights, taillights and rear turn signals shall be
Whelen Engineering series 600 Halogen with twist-lock, field
relampable assemblies. The turn signals shall have an amber arrow
guide lens. These three light assemblies shall be installed in a polished
aluminum trim ring. They shall be set up as brake/tail-red, turn arrow-
amber and back up lights. The housing shall be mounted horizontally
on the rear kick plate.
Install a 2" red brake light in the center of the rear interior door header.
Does your bid comply with this requirement?
YES ( ) NO ( )
b) Mid Body Turn Signals. Two (2) Whelen 700 Series LED amber
guide arrows mounted in Cast Products Model # C04500-3 15 degree
angled mounts. Install one each side centered above the wheel wells.
Interface into the unit's turn signal system.
Does your bid comply with this requirement?
YES ( ) NO( )
c) Front Modular Body Turn Signals. Two (2) Whelen 700 Series LED
amber guide arrows with flanges. Install one (1) each side under the
ends of the front light bar. Interface with the chassis turn signal
system.
Does your bid comply with this requirement?
YES ( ) NO ( )
2. Vehicle Emergency Lighting Systems. The emergency lighting system must
provide the vehicle with 360 degrees of visual warning conspicuity as required in
paragraph 3.8.2 ofKKK-A-1822E. The system must display highly perceptible
and attention getting signals that function in a model system and convey the
message in the PRIMARY MODE - "Clear the Right-of-Way" and in the
SECONDARY MODE - "Hazard, Vehicle Stopped on Right-of-Way".
Does your bid comply with this requirement?
YES ( ) NO ( )
34
a) The basic warning light system shall contain twelve (12) fixed red
lights, one (1) fixed clear light, and one (1) fixed amber light. These
lights shall function in a dual mode system as shown in KKK-A-
1822E and meet the physical and photometric requirements as
described in that paragraph. The upper body warning lights shall
mounted at the extreme upper corner areas of the ambulance body
below the horizontal roof line, with the single clear light mounted
midway between the two front facing red upper corner lights. The
single amber light shall be mounted midway between the two rear
facing red upper corner lights. These warning lights shall not be
obstructed by doors or other ancillary equipment. The red "grille"
lights shall be located at least 30 inches above the ground and below
the bottom edge of the windshield and be laterally separated by at least
18 inches, measured from center line to center line of each lamp. All
warning lights furnished shall be mounted to project their highest
effective intensity beams on the horizontal axis.
Does your bid comply with this requirement?
YES ( ) NO ( )
b) To meet the above requirements the ambulance shall be equipped with
the following lights in the specified locations:
1) Front Light Bar: Whelen Edge 45000KKKFL 90" Wide-
located on the face of the modular body at the drip rail. The
light bar shall have (2) DOT lights. The light bar set up shall
be: 700 Series Red LED - Clear Rotator -700 Series Red LED
- Clear Rotator -700 Series Red LED - Clear Rotator - 700
Series Red LED
2) Rear Light Bar: Whelen 4500KKKRL 90" Wide - Located on
the rear face of the modular body at the drip rail - (5) DOT
Lights - The light bar set up shall be: 700 Series Red LED -
700 Series Amber LED - 700 Series Red LED - 700 Series
Halogen Scene - 700 Series Amber LED - 700 Series Halogen
Scene - 700 Series Red LED - 700 Series Amber LED - 700
Series Red LED
3) Upper Grill: Whelen 900 Series Super LED's - two (2) - red
lens with flanges.
4) Front Intersectors: Whelen 500 Series TIR6 Red LED's located
on the forward engine cowling.
5) Streetside & Curbside Upper Emergency Lights: Whelen 900
Series Super LED's - red lens with flanges - four (4)- each.
6) Rear Mid Body: Whelen 900 Series Super LED - one (1)- red
lens with flanges - Positioned in center rear module curbside
window
7) Rear Mid Body: Whelen 900 Series Super LED's - one (1)-
amber lens with flanges - Positioned in center rear street side
module window
35
8) Wig - Wag headlights
9) Curbside Patient Compartment Entry Door: Whelen TIR3
red/clear lens battery hot mounted on the interior lower panel.
10) Rear patient compartment entry doors: Whelen TIR3 red/clear
lens battery hot - mounted on stainless steel angled brackets -
interior door panels
Does your bid comply with this requirement?
YES ( ) NO ( )
3. Photometric and Physical Requirements. Each emergency light shall flash on/off
75 to 80 times per minute and have a minimum of 20 sq. inches of illuminated
viewing area. The warning lights shall project a beam spread of at least 5 degrees
up and 5 degrees down, and at least 45 degrees left and right ofH-Y. Each light
shall produce a gradual gradient of effective intensities from the H-V to all the
extreme test point coordinates as shown below. The effective intensities shall be
determined in accordance with the Illumination Engineering Society's (IES) guide
for calculating the effective intensity of flashing lights.
Does your bid comply with this requirement?
YES () NO ( )
4. Hardware, Construction, Switching Arrangements. The emergency lighting
system shall be comprised of components and devices that comply with the
general requirements and tests of SAE J575g, J576d and J55l. Warning lights
shall be firmly fastened to reinforced body surfaces. All switches, connectors, and
wiring shall be rated to carry a minimum of 125% of their maximum ampere load.
Does your bid comply with this requirement?
YES () NO ( )
a) All emergency light switches shall be labeled as specified in paragraph
4.1.4 of this specification. The PRIMARY/SECONDARY mode
switch(s) shall have an indicator light(s) to show the driver which
mode is activated. All warning light control switches shall be located
in the Weldon Vista III Display located in the cab. The emergency
light switches shall be wired and arranged to provide the warning light
signal modes and combinations as specified in Table I of KKK- A-
1822E.
Does your bid comply with this requirement?
YES ( ) NO ( )
5. Tests Warning Light System. To confirm that the vehicle's warning light system
complies with the requirements of Federal Specification KKK-A-1822E,
documents shall be provided from an independent testing laboratory that will
certify that the vehicle meets these requirements. These certifications do not need
to be supplied with the bid response but shall be provided to the Purchaser prior to
final acceptance of the vehicle.
36
Does your bid comply with this requirement?
YES ( ) NO ( )
6. Flood and Loading Lights (Exterior). Flood and loading lights shall be not less
than 75 inches above the ground and unobstructed by open doors. Floodlights
shall be located on the left and right sides of the ambulance, and be firmly
fastened to the reinforced body surfaces below the roofline. The lamp(s) H-V
shall be projected downward at an angle of 8 to 32 degrees from the horizontal
plane.
Does your bid comply with this requirement?
YES ( ) NO ( )
a) There shall be two (2) Whelen 700 Halogen scene lights with gradient
internal optical lens. They shall be located in the rear light bar one (1)
each side of the upper center amber LED emergency light. Loading
light(s) shall automatically be activated when the rear door(s) are
opened and shall be incorporated with the FMVSS backup lighting
system.
Does your bid comply with this requirement?
YES () NO ( )
7. Spotlight. A hand held spotlight shall be provided with a minimum 100,000
candle power lamp. The spotlight shall be a Nova Tech Nighthawk 2001-101. It
shall be in a corrosion-proof housing with a momentary switch and a minimum 8
ft heavy-duty coiled cord. It shall be hard wired into the vehicle 12-volt DC
system (for anti-theft reasons) and stowed in an applicable storage holder in the
compartment/area, accessible to the driver and passenger.
Does your bid comply with this requirement?
YES () NO ( )
8. Vehicle Interior Lighting. The basic interior ambulance lighting configuration
shall be designed to minimize electrical loads and include: a driver's compartment
dome light, instrument panel lights, master switch panel and console light(s).
Lighting shall be designed and located so that no glare is reflected into the
driver's eyes or his line of vision from the switch control panels or other areas
that are illuminated while the vehicle is in motion. The patient compartment dome
lighting shall be sufficient at the stepwell, and the control panel shall be clearly
visible or separately illuminated.
Does your bid comply with this requirement?
YES () NO ( )
9. Patient Compartment Illumination. The patient compartment shall be provided
with seven (7) overhead "dual-intensity" halogen lights Weldon Model # 8046-
37
0320-80 lights. There shall be four (4) lights located over the "primary" patient
area and three (3) over the squad bench. These lights shall be mounted into the
patient compartment headliner and protrude minimally into the patient
compartment. The supplied lights shall have "dual-element" bulbs for two (2)
levels of illumination. The "low" or "dim" level shall be provided for the patient's
comfort.
Does your bid comply with this requirement?
YES () NO ( )
a) The attendant shall be able to control these lighting levels from the
patient compartment console. These dual levels shall work together or
differ from side to side. This light level shall not be provided bv the
use of a rheostat, but by "rocker" type switches found in the
attendant's console. When either the curb side or rear door(s) are
opened, the four (4) lights over the PRIMARY patient shall light
automatically. The lights over the squad bench shall not light to
conserve power.
Does your bid comply with this requirement?
YES () NO ( )
b) Any system using either rheostat controlled lighting shall be
unacceptable and shall not be considered. Patient compartment
lighting shall meet the requirements of paragraph 3.8.5.1 of KKK - A-
1822E. Certifications shall be provided by an independent testing
laboratory of compliance to this requirement. These certifications do
not need to be included with the Bid but must be supplied prior to final
acceptance of the vehicle by the County.
Does your bid comply with this requirement?
YES ( ) NO ( )
c) In the attendant's work/action area there shall be provided an 18" long
fluorescent, 12V DC light. This light shall be controlled by a switch
on the either the light itself or the attendant's control console.
Does your bid comply with this requirement?
YES ( ) NO ( )
d) Clock. An "ETM" style clock shall be in the rear Weldon Vista III
display.
Does your bid comply with this requirement?
YES ( ) NO ( )
e) Check Out Lights. Install two (2) Lintec 18" fluorescent lights with a
rocker switch activated 20-minute timer. The lights shall be mounted
in the interior ceiling.
38
Does your bid comply with this requirement?
YES ( ) NO ( )
D. CAB-BODY DRIVER COMPARTMENT AND EQUIPMENT.
1. Driver's Compartment, Cab-Body Structure. A fully enclosed driving
compartment with seating capacity for not less than three (3) persons shall be
provided. This cab shall meet the requirements of paragraph 3.9.1 of KKK- A-
1822E.
Does your bid comply with this requirement?
YES ( ) NO ( )
2. Cab-Body Provisions. The emergency medical care vehicle cab shall meet the
requirements of paragraph 3.9.2 of KKK - A -1822E. To reduce future liability
to the County the Bidder shall submit prior to the delivery of the ambulance
certifications from an independent testing laboratory that the vehicle being bid
meets these requirements.
Does your bid comply with this requirement?
YES ( ) NO ( )
3. Cab Compartment Driver and Assistant Seat. The cab shall be provided with
bucket seats with lap and shoulder harness for both driver and passenger. The
seats shall be frame constructed with cushioned springs or foam rubber,
padded and upholstered to provide maximum riding comfort. The seats shall
be covered with fire-retardant, washable, artificial leather or plastic,
nonabsorbent material.
Does your bid comply with this requirement?
YES ( ) NO ( )
4. Controls and Operating Mechanism. All cab controls and operating
mechanisms shall meet the requirements of paragraph 3.9.4 of Federal
Specification KKK-A-1822E.
Does your bid comply with this requirement?
YES () NO ( )
5. Outside Rear View Mirrors. The vehicle shall be equipped with West Coast
style exterior mirrors. They shall be firmly secured vibration less rear view
mirrors, having a combination wide angle mirror system. The mirrors shall
have the largest usable reflective area practical for the vehicle totaling at least
125 square inches per vehicle. All four mirror heads shall be independently
adjustable and all hardware shall be of polished metal.
Does your bid comply with this requirement?
YES ( ) NO ( )
39
6. Bumpers and Steps. The chassis manufacturer's standard chrome bumper
shall be furnished on the front of the cab. The rear bumper and step assembly
shall be a single unit constructed of 4 inch steel "C" structural channel and
.125 inch thick aluminum diamond plate. The center step of the bumper
assembly shall be designed to allow it to "flip" up out of the way for easier
loading of the patient. This step shall be of open grate material to meet the
requirements ofKKK-A-1822E. The hinge provided for this step shall be
stainless steel piano hinge with a center pin diameter of at least .250 inch. This
bumper assembly shall be bolted to the chassis frame. There shall be at least
one-inch clearance between the bumper assembly and the rear of the modular
body. Above the bumper assembly and below the rear doors, there shall be a
full-length riser of polished aluminum diamond plate for a protective kick
panel. Two heavy-duty dock bumpers shall be installed on the step bumper.
Does your bid comply with this requirement?
YES ( ) NO ( )
a) For additional protection to the modular body, there shall be provided
contoured diamond plate stone guards on the front and rear corners of
the body.
Does your bid comply with this requirement?
YES ( ) NO ( )
b) Fasteners used on the vehicle shall be nickel plated stainless steel.
Exterior trim pieces may be aluminum. They shall be "machine"
thread screws not "sheet" thread screws. The fastener's threads shall
be coated with Locktite to prevent loosening from vibrations. The
manufacturer shall provide nylon washers underneath the screw heads
to protect against corrosion from electrolysis. Ferrous steel fasteners
even if plated or coated shall not be acceptable. Should a vehicle be
delivered without the fasteners described above it will be rejected. NO
EXCEPTIONS.
Does your bid comply with this requirement?
YES ( ) NO ( )
7. Fenders. There shall be provided on the vehicle, fender extensions over the
dual rear tires. They should be designed to provide protection against wheel
wash. They shall be of rubber construction to provide a pleasing appearance
as well as protection to the ambulance.
Does your bid comply with this requirement?
YES () NO ( )
8. Tow Eves. Shall be integral to the step bumper frame structure.
Does your bid comply with this requirement?
40
YES ( ) NO ( )
9. Mud Flaps. Install mud flaps on the front fenders, and on the rear wheel wells.
Does your bid comply with this requirement?
YES ( ) NO ( )
10. Electric Step. A Kwickee Electric step shall be installed under the curbside
patient compartment entry door. An ON/OFF switch shall be installed on the
curbside wall by the entry door. The step will be "battery hot". The step will
retract when the unit is placed in gear.
Does your bid comply with this requirement?
YES ( ) NO ( )
11. Drop In Number Plates:
Quantity: three (3) - Pennex Snap Shut Frames
Size: 12" X 12"
Plate Color: White
Each plate will have its unit number applied to it
Locations: Will be determined at pre-construction
Does your bid comply with this requirement?
YES ( ) NO ( )
E. VEHICLE BODY AND PATIENT AREA.
1. Bodv Accommodations. The ambulance body and patient compartment shall
be sufficient in size to meet the requirements of this specification and those of
paragraph 3.10.1 ofKKK-A-1822E. The interior layout shall be such that a
technician can administer life support treatments to at least one person during
transit.
Does your bid comply with this requirement?
YES ( ) NO ( )
2. CabIPatient Compartment Access. There shall be a rubber accordion type
bellows connecting the cab to the modular box. It shall be constructed of a
rubber based flexible expandable one-piece bellows on four sides. There shall
be a sliding type with 150 square inch Lexan sliding window to allow access
between the two areas.
Does your bid comply with this requirement?
YES ( ) NO ( )
3. Emergency Medical Technician (EMT) Seating. Seating for the attendant
shall consist of an "EVS" Model 1780 Seat on a metal cabinet base. It shall be
heavily padded to provide both comfort as well as protection to the attendant.
The seat shall have an adjustable track to allow movement for attendants of
41
different size. This seat and its installation shall be per the requirements of
FMVSS. The seat base will have a drop down door with (2) vents installed.
Does your bid comply with this requirement?
YES ( ) NO ( )
4. Patient Compartment Interior Dimensional Parameters. The patient
compartment of the ambulance shall meet the following as minimum
requirements:
a) Length: Length measured from the bulkhead to the inside edge of the
rear doors at the floor shall be at least 165 inches. There shall be at
least 25 inches and not more than 30 inches of clear space at the head
of the primary patient, measured from the face of the backrest of the
attendant's seat to the forward edge of the style 1 cot. The exterior
modular body shall measure 172" long.
Does your bid comply with this requirement?
YES ( ) NO ( )
b) Width: The width of the patient compartment, after the installation of
the cabinets, shall provide at least 63 inches between the left and
right wall and at least 43 1/2" inches between the left wall and the face
of the squad bench.
Does your bid comply with this requirement?
YES ( ) NO ( )
c) Height: The patient compartment shall provide at least 72 inches of
height over the primary patient area measured from floor to ceiling.
Does your bid comply with this requirement?
YES ( ) NO ( )
5. Body, General Construction. It is the intention of these specifications to
require that the ambulance's modular body be of all aluminum, welded
construction. The exterior of the body shall be constructed of aluminum sheet
with an alloy and temper of 5052 H32 for strength, ease of welding and
corrosion resistance. All frame members shall have alloy and temper
strengths of 6063- T6. All extrusions used in the manufacture of the modular
ambulance body shall have been designed specifically for the manufacture of
emergency vehicles. No "standard" or "stock" catalog extrusions shall be
used in the manufacture of the ambulance body. The Bidder shall submit a
signed affidavit that the extrusions used in the body meet this requirement.
All frame and structural members shall be MIG (metal arc inert gas shielded)
wel ded together to form a "roll cage". No rivets, screws, adhesive or other
mechanical fasteners shall be used for the attachment of any structural or
frame member used to form this "roll cage".
42
Does your bid comply with this requirement?
YES ( ) NO ( )
a) Corner and Side Wall Assembly. The corners of the modular body
shall be constructed of an extruded hollow aluminum shape. The
cavity of this hollow shape shall be no larger than necessary to provide
a solid connecting point for the horizontal structural members. Its
design must allow for a minimum of six (6) inches of continuous weld
where each horizontal structural member abuts the corner extrusion.
This extrusion shall have a minimum wall thickness of .125 inch. The
corner extrusion shall have at least one (1) internal wall gusset of at
least .188 inch high and .125 inch wide running the entire length of the
extrusion. This requirement is to reduce the possibility of the
extrusion bending, twisting or suffering other deformation when
impacted or otherwise stressed.
Does your bid comply with this requirement?
YES ( ) NO ( )
b) The side assembly shall be reinforced with square aluminum extruded
structurals on an average of 12 inch centers. These structural members
shall be 2" X 2" extruded tubing with a minimum wall thickness of
.125 inch. The extrusion shall be designed so that each of its four (4)
walls incorporates an integral wall gusset of at least .125 inch high and
.125 inch wide running the entire length of the extrusion. This
requirement is to reduce the possibility of the extrusion bending,
twisting or suffering other deformation when stressed. These
structurals shall be MIG (metal arc inert gas shielded) welded together
to form the body "roll cage".
Does your bid comply with this requirement?
YES ( ) NO ( )
c) To ensure full weld penetration the vertical wall extrusions shall have
a 45 degree "weld bevel" on all four corners of the extrusion. This
"weld bevel" can be part of the extrusion design or manually ground
off the extrusion prior to assembly. In either case the extrusion's wall
thickness shall be a minimum of .125 inch at all surfaces. Extrusions
with 90 degree corners are not acceptable.
Does your bid comply with this requirement?
YES ( ) NO ( )
d) The skin covering the front, side and rear walls shall be aluminum
sheet with an alloy and temper of 5052 H32 for strength, ease of
welding and corrosion resistance. Where the skin contacts the corner
extrusions or the roof rail extrusion it shall be MIG (metal arc inert gas
shielded) welded. The skin shall be attached to the vertical and
horizontal wall structurals with VHB (Very High Bond) adhesive to
43
minimize rigidity in the wall assembly. In no case shall screws, rivets
or other mechanical fasteners be used to attach the skin to these
structural members.
Does your bid comply with this requirement?
YES ( ) NO ( )
6. Roof Assembly. The roof's sub-structure assembly shall consist of four (4)
perimeter roof rail extrusions, lateral roofbows, longitudinal center spine and
interconnecting corner caps. The roof's sub-structure shall have a center
longitudinal extrusion running parallel to the side roof rail extrusions. This
center "spine" extrusion shall have alloy and temper strengths of 6063- T6. It
shall measure at least 8 inches wide but no more than 10 inches wide. The
lateral roof bows shall be welded to this center spine extrusion and the outer
roof rail extrusions to form the roof sub-structure.
Does your bid comply with this requirement?
YES ( ) NO ( )
a) The perimeter roof rail extrusions shall be constructed of an extruded
hollow aluminum shape. The cavity of this hollow shape shall be no
larger than necessary to provide a solid connecting point for the
horizontal structural members. Its design must allow for a minimum
of six (6) inches of continuous weld where each horizontal structural
member abuts the corner extrusion. This extrusion shall have a
minimum wall thickness of .125 inch. A drip rail shall be included as
an integral feature of this extrusions design. A drip rail that is
screwed, taped, riveted or otherwise mechanically fastened to the roof
extrusion is not acceptable.
Does your bid comply with this requirement?
YES ( ) NO ( )
b) The lateral roof bows shall be 2" X 2" square aluminum extruded
tubing with a minimum wall thickness of .125 inch. The extrusion
shall be designed so that each of its four (4) walls incorporates an
integral wall gusset of at least .125 inch high and .125 inch wide
running the entire length of the extrusion. This requirement is to
reduce the possibility of the extrusion bending, twisting or suffering
other deformation when stressed.
Does your bid comply with this requirement?
YES ( ) NO ( )
c) To ensure full weld penetration the extrusion shall have a 45 degree
"weld bevel" on all four corners of the extrusion. This "weld bevel"
can be part of the extrusion design or manually ground off the
extrusion prior to assembly. In either case the extrusion's wall
thickness shall be a minimum of .125 inch at all surfaces. Extrusions
44
with 90 degree comers are not acceptable.
Does your bid comply with this requirement?
YES ( ) NO ( )
d) These structural members shall be located so that the roof skin is
supported on 14" centers. The roof bows shall interconnect with the
roof rails and the center "spine" and be continuously welded at all
contact points. In no case shall a lateral roof bow span more than 45
inches.
Does your bid comply with this requirement?
YES ( ) NO ( )
e) The roof skin shall have an all oy and tern per strength of 5052 H3 2.
The roof skin will be fully seam welded where the skin contacts the
center "spine" extrusion and the two (2) parallel roof rail extrusions.
The skin shall be attached to the lateral roof bows with VHB (Very
High Bond) adhesive to minimize rigidity in the roof assembly. In no
case can screws, rivets or other mechanical fasteners be used to attach
the skin to the lateral roof bows.
Does your bid comply with this requirement?
YES ( ) NO ( )
f) To provide additional strength and to resist crushing, the finished roof
structure shall incorporate a "crown" or 'roll" so that the center of the
roof is at least 1 3/4 of an inch higher than the sides. In addition to
providing extra strength, this "crown" or "roll" shall prevent water
from standing on the modular roof. This shall be accomplished
without weakening the roof members by bending or forming. Any
construction technique used that reduces the strength of the roof
members is not acceptable. NO EXCEPTION.
Does your bid comply with this requirement?
YES ( ) NO ( )
g) The comer caps shall be designed to interlock with the roof perimeter
and vertical comer extrusions and roof sheet. The comer caps shall be
formed of aluminum and made from matched metal dies to assure a
smooth and pleasing appearance. To further enhance the structural
integrity of the modular body all contact points between the comer
assembly and the roof perimeter shall be fully welded.
Does your bid comply with this requirement?
YES ( ) NO( )
7. The exterior of the body shall be finished smooth and shall present a modem
and aerodynamic appearance and shall embody provisions for doors and
45
windows specified herein.
Does your bid comply with this requirement?
YES ( ) NO ( )
8. Floor. The floor shall be at the lowest level permitted by clearances. The floor
structure shall consist primarily of 2 X 2 X .125 inch structural box section of
6063- T6 aluminum. The finished assembly shall be securely welded to the
wall structures and exterior compartments. All critical load points shall be
reinforced with 1/2 inch plate gussets. The floor structural members shall be
placed on a combination of 8 inch and 12 inch centers.
Does your bid comply with this requirement?
YES ( ) NO ( )
a) The lateral and longitudinal floor structural members shall be 2" X 2"
square aluminum extruded tubing with a minimum wall thickness of
.125 inch. The extrusion shall be designed so that each of its four (4)
walls incorporates an integral wall gusset of at least .125 inch high and
.125 inch wide running the entire length of the extrusion. This
requirement is to reduce the possibility of the extrusion bending,
twisting or suffering other deformation when stressed.
Does your bid comply with this requirement?
YES ( ) NO ( )
b) To ensure full weld penetration the extrusion shall have a 45 degree
"weld bevel" on all four comers of the extrusion. This "weld bevel"
can be part of the extrusion design or manually ground off the
extrusion prior to assembly. In either case the extrusion's wall
thickness shall be a minimum of .125 inch at all surfaces. Extrusions
with 90 degree comers are not acceptable.
Does your bid comply with this requirement?
YES ( ) NO ( )
c) Over the floor sub-structure there shall be applied a moisture barrier of
.050 inch thick aluminum skin. Over this moisture barrier there shall
be a top floor of 3/4 inch 7 ply marine grade plywood. This shall be
securely anchored to the moisture shield by 1/4 inch X 2 1/2 inch floor
screws. The flooring shall extend the full length and width of the
patient compartment or body (including the space under the cabinets).
Does your bid comply with this requirement?
YES ( ) NO ( )
d) There shall be insulation between the aluminum sub floor and the
aluminum moisture barrier. This insulation shall meet the
requirements of paragraphs 7.17.1, 7.17.2 and 7.17.3 of these
46
specifi cati ons.
Does your bid comply with this requirement?
YES ( ) NO ( )
e) Due to an increased concern over carbon monoxide penetration into
the patient compartment, it is imperative that the entire underside of
the modular body be sealed. All hollow corner structurals shall be
sealed with removable plates screwed to fittings in the vertical
extrusion.
Does your bid comply with this requirement?
YES ( ) NO ( )
f) Floor Coverings and Color. The floor covering shall be Lonseal
Lonplate II # 421 Mica "UV". Roll up walls 4" on each side.
Does your bid comply with this requirement?
YES ( ) NO ( )
9. Stepwell (side door). The curb side door stepwell shall be automatically lit
when the side or rear doors are opened. The stepwell shall be finished with
highly polished aluminum diamond plate. The stepwell will have two steps.
Does your bid comply with this requirement?
YES ( ) NO ( )
10. Structural Load Testing. The modular ambulance body as a unit shall be
designed and built to provide impact resistance. The body shall be of
sufficient strength to support the entire weight of the "fully" loaded vehicle on
its top or side if overturned, without crushing, separation of joints, or
excessive deformation of roof bows or reinforcements, body parts, doors,
floor members, inner linings, outer panels, rub rails or any other structures. As
proof that the modular ambulance body meets the above criteria, the Bidder
shall furnish along with his bid certifications from an independent testing
laboratory that the body he is bidding meets the Static Load Test Code for
Ambulance Body Structure, AMD Standard 001.
Does your bid comply with this requirement?
YES ( ) NO ( )
a) Since it is the purpose of these specifications to provide a modular
body that will provide many years of service the manufacturer shall
warranty the modular body structure for a period of at least 20 years.
This warranty shall be in writing and shall be included with the Bid.
Bidders who fail to meet this requirement shall not be considered as
responSIve.
Does your bid comply with this requirement?
47
YES ( ) NO ( )
11. Vehicle Bodv Structure. All parts of the exterior rescue body, shall, where
applicable, be of welded construction. Where fasteners are used in such area as
hinge attachment, hardware attachment, etc., the fasteners shall be stainless steel,
self-tapping, machine thread screws. These fasteners shall be nickel plated and
have Locktite or a similar coating. A nylon washer shall be placed under the head
of each fastener to prevent contact between the stainless steel and the aluminum
body surface. Rivets, sheet metal screws, plated or coated ferrous steel and other
mechanical fasteners are not acceptable. NO EXCEPTION.
Does your bid comply with this requirement?
YES ( ) NO ( )
a) There shall be metal tapping plates welded to the body or framing to
provide firm securing for installed equipment and devices (cabinets,
benches, partitions. cylinders holder(s) etc.). They shall be bolted in
place.
Does your bid comply with this requirement?
YES ( ) NO ( )
b) In addition to the drip rail found in the roof extrusion there shall be a
drip rail provided over each exterior compartment door. These drip
rails shall be attached in such a manner as to provide quick and easy
replacement. They shall not be riveted or screwed in place. They
shall be bright or polished finish.
Does your bid comply with this requirement?
YES ( ) NO ( )
c) The vehicle shall be provided with lower body rub rails. The rub rails
shall be along the lower edge of the module skirt. They shall be made
of aluminum channel with a heavy-duty removable rubber insert.
These shall provide a pleasing appearance as well as providing impact
protection to the lower body area. The rubber inserts shall have 3M
Diamond Grade reflective material full length along their perimeter.
Does your bid comply with this requirement?
YES ( ) NO ( )
12. Bodv Mounting. The mounting system shall be a uniform load bearing
mount. The mounting system used cannot cause any chassis frame
deformation. The modular body shall be attached to the vehicle chassis via a
minimum of twelve (12) Lord Bushings using hardened steel bolts. These
bolts shall carry a manufacturer's strength rating of at least a Grade 8. NO
EXCEPTION.
48
Does your bid comply with this requirement?
YES ( ) NO ( )
13. Doors. The doors for the emergency medical care vehicle's body shall be
constructed of an extruded aluminum frame with a 1/8" panel face. These
extrusions shall have an alloy and temper strength of 6063- T6 and have a
minimum wall thickness of .125 inch. To ensure ease of future replacement a
"pan formed" style door is not acceptable.
Does your bid comply with this requirement?
YES ( ) NO ( )
a) The exterior door skin shall have an alloy and temper strength of 5052
H32. The interior door skin shall be bright aluminum diamond plate.
The overall door thickness shall be at least 2 inches but shall not
exceed 2.25 inches. This limit is required to maximize interior
compartment depth.
Does your bid comply with this requirement?
YES ( ) NO ( )
b) The emergency medical care vehicle's body shall have a double door
opening for access into the patient compartment. These rear doors
shall cover a clear opening of not less than 63 inches high and 43.5
inches wide. These rear doors shall be provided with Cast Products
"Grabber" door hold opens. The curbside entry door shall provide an
opening of at least 30.5 inches wide x 72 inches high. This door shall
be fitted with a dual spring reciprocating hold open/closure device.
The push rod of this assembly shall be of stainless steel.
Does your bid comply with this requirement?
YES ( ) NO ( )
14. Door Latches, Hinges, and Hardware. When the doors are opened the hinges,
latches, and door checks shall not protrude into the access area. All crew
compartment doors as well as exterior compartment doors shall employ the
same type locking hardware. All door latches, hinges, and hardware shall
comply with the requirements ofFMVSS 206. Certifications from an
independent testing laboratory shall be provided confirming compliance to
FMVSS 206. All hardware shall meet the following requirements:
a) The locking devices shall be FMVSS approved, two position rotary
locks. There shall be two (2) such locks at both top and bottom (when
applicable) of each door. These locks shall lock onto a "Nader" type
pin with "head" found in the door frame. This pin shall pass through
the door frame and into a threaded steel receiver assembly. This pin
shall be adjustable and both it and its receiver shall be easily
removable for replacement. The door frame shall be milled so that the
pin's receiver can be replaced by the removal of only two screws.
49
Locking systems that do not allow for this feature are not acceptable.
Does your bid comply with this requirement?
YES ( ) NO ( )
b) The door handle shall be a flush "paddle" style handle of highly
polished chrome plated steel construction. On the patient compartment
rear and side entry doors, the inside handle shall be equipped with an
inside door lock. All exterior storage compartments and patient
compartment entry doors shall be lockable with the same key. The
locking system shall be actuated from the locking handle by adjustable
stainless steel push rods. These push rods shall have threaded ends for
ease in removable or replacement. Locking systems using cable and
pulleys are not acceptable. NO EXCEPTION.
Does your bid comply with this requirement?
YES ( ) NO ( )
c) All exterior rescue body doors shall be equipped with rubber gaskets.
The gasket shall be of a dense closed cell type material forming an
extruded bulb (hollow) design. This gasket shall fit onto the door
frame extrusion and be unbroken around the full perimeter of the
opening. Any locking system that allows the locking mechanism to
break the gasket integrity is unacceptable. NO EXCEPTIONS.
Does your bid comply with this requirement?
YES ( ) NO ( )
d) All exterior modular body doors shall be attached using a full length
stainless steel piano hinge with a pin of at least .250 inch in diameter.
To prevent undue stress on the door hinge, the door frame extrusion
shall be designed to help support the hinge. The Bidder shall describe
below how the design bid will help support the hinge.
e) ALL BIDDERS please take special notice to the above-described
system. Because of increased safety concern, no other locking system
will be acceptable. There shall be provided certifications from an
independent testing laboratory that the supplied system has been tested
and complies to AMD Standard 002 as required in paragraph 3.10.9 of
KKK-A-1822E.
50
Does your bid comply with this requirement?
YES ( ) NO ( )
f) There shall be grab handles provided at the curbside entry opening into
the patient compartment. There shall be one (1) on each side mounted
vertically inside the opening. These shall be a minimum of 24 inches
long. On each rear door, mounted horizontally below the window
opening there shall be another grab handle at least 10 inches long. All
grab handles shall be so designed as to provide a safe hand hold. They
shall incorporate a ribbed, non-slip metal surface. The ribs shall be
close enough together for a good gripping surface but not so close as
to prevent easy cleanup if soiled or bloodied. The grab handle design
shall be such that it is impossible for the grab handle to turn in its
support bracket. Certifications shall be supplied with the bid that the
grab handles have been tested to and have passed the requirements of
Federal Specification KKK-A-I822E.
Does your bid comply with this requirement?
YES ( ) NO ( )
g) The overhead grab rail in the patient compartment shall be of the same
design and construction as described above. The grab rail shall run the
full length of the patient compartment at its center. The grab rail's
support brackets shall fit into a track in the ceiling. This shall be
designed to prevent any twisting or loosening of the grab rail. The
grab rail shall be designed to be recessed into the ceiling. To prevent
possible head injuries it shall not protrude into the patient
compartment. Certifications from an independent testing laboratory
shall be provided that compliance to paragraph 3.I5.2(C) of KKK- A-
I822E has been met.
Does your bid comply with this requirement?
YES () NO ( )
15. Wheel Housings. There shall be a splash shield between the body wheel
housing and the wheel(s) extending over the top of the tires to the bottom of
the body side skirting. It shall be constructed of .125" inch aluminum sheet
construction and be welded in place. The wheelhouse openings shall allow
for tire chain usage and easy tire removal and service. The wheel housings
shall be undercoated.
Does your bid comply with this requirement?
YES ( ) NO ( )
16. Windows. There shall be at least one (1) sliding window in the curbside
patient compartment access door, and one (1) fixed window in each of the rear
doors. The window frame shall be of an extruded aluminum design with a
protective anodized finish. These windows shall have a minimum overall
dimension necessary to meet the requirements of KKK-A-I822E.
51
Does your bid comply with this requirement?
YES ( ) NO ( )
17. Insulation. The entire ambulance body around the patient compartment; sides,
ends, roof, doors and floor shall be insulated to enhance the environmental
criteria specified in paragraphs 3.4.2 and 3.13.1 of Federal specification KKK-
A-1822E. The modular body will have an "EXTREME WEATHER
INSULA nON PACKAGE". The modular body will be foam filled in
addition to the Refletex insulation package.
Does your bid comply with this requirement?
YES ( ) NO ( )
a) The "second stage manufacturer shall supply an insulating material
that is non-flammable with a Class A, Class 1 fire rating. It shall be
certified to meet the smoke and flammability requirements ofFMVSS
302. Certification from the insulation manufacturer that the insulation
meets these requirements shall be furnished with this bid. Bids not
meeting this requirement cannot be accepted.
Does your bid comply with this requirement?
YES ( ) NO ( )
b) The insulating material used shall be of a non-settling type. It shall be
resistant to fungi and bacteria growth. To eliminate health hazards
associated with airborne fibers a composite fibrous material such as
fiberglass shall not be used.
Does your bid comply with this requirement?
YES ( ) NO ( )
c) The insulation material used shall be installed so as to create an
unbroken thermal, acoustical and vapor barrier throughout the walls,
ceiling and floor of the patient compartment. This barrier shall have a
minimum insulation R-value of 14. Any insulating system that allows
an exposed metal structural to transfer heat or cold into the crew
compartment is not acceptable. All exterior modular body doors,
compartment or access, shall be similarly insulated.
Does your bid comply with this requirement?
YES ( ) NO ( )
d) Sound Deadening Insulation: The patient compartment floor shall
have a one quarter inch high-density material laminated to the under
surface of the floor, Over top of both wheel wells, and below the
curbside entry stepwell. This shall serve as a sound-deadening barrier
for the patient compartment.
52
Does your bid comply with this requirement?
YES ( ) NO ( )
18. Interior Surfaces. The interior of the patient's compartment shall be free of all
sharp projections. Exposed edges and corners shall be broken with a radius,
chamfered or shall be covered with a highly polished stainless steel trim piece.
The laminated surface shall have a gloss finish.
Does your bid comply with this requirement?
YES ( ) NO ( )
a) Upholstery. The upholstery shall be seamless. The material shall be
54-ounce vacuum formable vinyl. The color of the interior shall be
chosen by the County from samples provided by the successful Bidder.
Does your bid comply with this requirement?
YES ( ) NO ( )
19. Interior Stowage Accommodations. The interior of the patient compartment
shall provide but not be limited to a minimum volume of 30 cubic feet of
enclosed storage cabinets, compartment space and shelf space, which shall be
conveniently located for medical supplies, devices or other equipment. All
interior cabinets shall be fully lined inside with white plastic laminate. Carpet,
wood, or other linings are unacceptable. As required by paragraph 2.7.1 of
this specification two (2) "D" size drawings of the proposed ambulance design
shall be provided with the Bid Response. Bids not meeting this requirement
cannot be properly evaluated and will not be considered responsive.
a) Provide an extended action area deck with deep setback in rear section.
b) Action area deck and backsplash shall be stainless steel.
c) 3. Install four (4) stainless steel glove butlers on curbside interior door
panel.
Cabinet" A"
Upper rear above exterior compartment # 3
Interior Dimensions: 13-1/2" high X 36-1/4" wide X 22-1/4" deep
Restocking door with 3/16" sliding Lexan - (2) gas struts - center latch
Cabinet "B"
Forward of cabinet "A" above rear action area section
Interior Dimensions: 19-1/4" high X 45-5/8"wide X 22-1/4" deep
Restocking door with 3/16" sliding Lexan - (2) gas struts - center latch
One (1) aluminum adjustable shelf
Cabinet "c"
Above main action area section
Interior Dimensions: 19-1/4" high X 50-1/8"wide X 19-1/4" deep
Restocking door with 3/16" sliding Lexan - (2) gas struts - center latch
One (1) aluminum adjustable shelf
53
Cabinet "D"
Below cabinet "B"
Interior Dimensions: 36" high X 25" wide X 22-1/4 deep
Doors: Sliding 3/16" Lexan - (2) yellow plastic labels to read "PULL HERE"
The rear wall to have (3) White (4) Section Tilt Bin Storage Units # 60401
install on the upper wall one above the other.
The bottom of the cabinet to have (3) AKRO clears stacking bins # 04035
Wall # 3 to have an access panel to get under the rear action area section
Oxygen Cylinder Access Window:
Forward end of the action area deck. Sliding Lexan window.
Bulkhead Deck:
There shall be a full width deck below the access window to the cab.
Cabinet "F"
Street side below the forward bulkhead deck
Interior Dimensions: 20-1/4" high X 13-3/4" wide X 21-1/4" deep
Door: Removable panel with (2) vents & (2) lever latches. The door drops into
a slot & latches at the top
This cabinet houses electrical components.
Refrigerator:
Curbside below the forward bulkhead deck - right of cabinet "F"
Norcold Model DC0051 Refrigerator - Hinge door on left side - battery hot
Install Digital Temperature Monitor - RV Style
Install lock on door
Cabinet "P"
Street side above the bulkhead deck
Dimensions: 22-1/4" high X 15-3/4" wide X 8-1/2" deep
Cabinet "P" is the return air duct
Forward vertical hinged door -lever latch - (2) large vents with filters
Door "RF"
Right Front interior & exterior access door
Interior Dimensions: 55-7/8" high X 27-1/2" wide
Wood door with dual slim line lever latches- cable restraint
Cabinet "RF 1"
Right front cabinet stack - upper section
This cabinet is divided into two sections with two separate doors
Interior Dimensions: 9" high X 22" wide X 22" deep
Divider: place 15" from wall # 3
Left section: 6" wide -left vertical hinged door - stainless steel finger pull
latch - KV-70 lock - install (2) footman loops for security seals
54
Right Section: 15" wide - horizontal top hinged door - stainless steel finger
pull latch - (1) gas strut - KV-70 lock - install (2) footman loops - security
seals
Cabinet "s"
Above forward section of the squad bench
Interior Dimensions: 12" high X 31-1/4" wide X 9" deep
Door: Restocking with 3/16" sliding Lexan - (2) gas shocks - center latch
Tilt Bin (5) section white # 60501
Cabinet" S 1"
Above forward section of the squad bench
Interior Dimensions: 12" high X 31-1/4" wide X 9" deep
Door: Restocking with 3/16" sliding Lexan - (2) gas shocks - center latch
Tilt Bin (5) section white # 60501
Life Pak 12 Storage:
TMS Medical Technologies shelf Mount
Bracket # 8230-0059
Location: Rear action area section
Does your bid comply with this requirement?
YES ( ) NO ( )
20. Exterior Storage Accommodations. Compartment numbering begins on the
street side of the body behind the driver's area.
a) Compartment 1. Streetside Forward - Shall have interior dimensions
of 75" high x 22" wide x 22-3/4" deep. There shall be one forward
vertical hinged door with electric door lock. There shall be a Zico QR-
OTS-RH electric cylinder lift.
Does your bid comply with this requirement?
YES ( ) NO ( )
b) Compartment 2. Streetside Center - Shall have interior dimensions
of 41" high x 49" wide x 22-3/4" deep. There shall be two vertical
hinged doors with electric door lock in one door. There shall be one
adjustable shelf made of 3/16" aluminum.
Does your bid comply with this requirement?
YES ( ) NO ( )
c) Compartment 3. Streetside Rear - Shall have interior dimensions of
70" high x 43 3/8" wide x 22-3/4" deep. The door shall be ROM with
electric door locks. The door will be painted to match the modular
body. There shall be two adjustable shelves made of 3/16" aluminum.
The shelves will start 30" above the floor. A Pull out Tray fixed to the
55
compartment floor shall be installed. The tray will have a 4" high
forward lip & a 24" rear wall. The sides will taper up from 4" to 24".
The tray will have a center divider. The center divider will have a hole
in the forward upper edge that serves as a hand hole. A gas shock will
control the tray. Two ZICO SCBA brackets shall be mounted to the
walls of the pull out tray. The ZICO bracket model is UH-6-30-2-SF.
The brackets are mounted one each side of the center divider.
Does your bid comply with this requirement?
YES ( ) NO ( )
d) Compartment 4. Curbside Rear -Shall have interior dimensions of
75" high x 25" wide x 22-3/4" deep. There shall be one forward
hinged vertical door with electric lock. There shall be two vertical
dividers. Divider # 1 will be 7" from wall # 1. Divider # 2 will be 7"
from wall #3. A restraint strap shall be 36" above the floor. It will span
the opening of the compartment. A fixed shelf 40" above the floor
shall be between divider # 2 and wall # 3. A clear pass thru shall be
provided between divider # 2 and the door extrusion. A stair chair will
be stored below the 40" high shelf.
Does your bid comply with this requirement?
YES ( ) NO ( )
e) Compartment 5. Curbside rear of wheel well- Shall have interior
dimensions of31" high x 18" wide x 22-3/4" deep. There shall be one
forward vertical hinge door with an electric door lock. One adjustable
shelf shall be installed.
Does your bid comply with this requirement?
YES ( ) NO ( )
f) Compartment 6. Curbside Forward Of Module Entry door - Shall
have interior dimensions of 73" high x 29-5/8" width x 22-3/4"/32"
deep. One forward vertical hinged door with an electric door lock.
Three adjustable shelves shall be installed. A three 6^ X 6" sections
oxygen cylinder module bolted under the lower shelf shall be installed.
A rubber flap shall cover the chute openings.
Does your bid comply with this requirement?
YES ( ) NO ( )
g) The exterior compartments shall be lockable with one key fitting all.
They shall be equipped with the handle and door locks as described in
paragraph E(14) (Door Latches, Hinges and Hardware). Each exterior
compartment shall be automatically lighted when the door is opened
and shall activate the "compartment door" open warning light on the
driver's console.
56
Does your bid comply with this requirement?
YES ( ) NO ( )
h) The exterior compartments shall be formed of .100 inch thick
aluminum diamond plate. They shall be of all welded construction.
They shall be welded the full length of their seams and be completely
water tight. "Spot" welded seams are not acceptable. The floor of the
exterior compartments shall be of the "sweep out" or flush style.
Compartments that have a "lip" at the floor line are not acceptable.
Does your bid comply with this requirement?
YES ( ) NO ( )
i) The exterior compartments and curb side entry stepwell shall
incorporate supports underneath their floors for additional strength.
These floor supports shall be placed on an average of 12-inch centers.
These structural members shall be 2" X 2" extruded tubing with a
minimum wall thickness of .125 inch. The extrusion shall be designed
so that each of its four (4) walls incorporates an integral wall gusset of
at least .125 inch high and .125 inch wide running the entire length of
the extrusion. These supports shall run from the outside body side
frame under the compartment floor and up to the floor sub-assembly.
Does your bid comply with this requirement?
YES ( ) NO ( )
j) Compartment Vent System. All exterior compartments shall be
vented. The vents will be installed in the lower walls of the
compartment. Vents shall have a rubber baffle to prevent dust and dirt
from entering. Baffles will have a metal grate cover. The
compartment size will determine the number of vents needed.
Does your bid comply with this requirement?
YES ( ) NO ( )
21. Adiustable Shelf Track. Wherever there is a requirement for adjustable
shelves, trays, tool boards, etc. in an exterior compartment the Bidder shall
supply Uni-Strut brand track. This track shall be unpainted, galvanized steel.
Painted steel track is not acceptable. Aluminum Uni-Strut is not acceptable.
This Agency requires very heavy loads on its shelves and trays. Because of
this a soft metal like aluminum is not acceptable for the track.
The shelf track shall be fastened through the compartment wall skin and into
the above described extrusions. Since this material is available to all Bidders
there shall be NO EXCEPTIONS this requirement.
Does your bid comply with this requirement?
YES () NO()
57
a) Exterior Compartment Fixtures. For descriptive purposes the
following requirements apply where said fixtures are required in an
exterior compartment by this specification:
b) Shelf. Unless specified otherwise a shelf shall be made of .125" thick
smooth aluminum plate. The shelf shall have sidewalls of 1.5" high.
If required to be adjustable the shelf shall have the necessary hardware
installed to fit the specified Uni-Strut track required. The shelf shall be
rated to support 250 pounds.
Does your bid comply with this requirement?
YES ( ) NO ( )
c) Exterior Compartment Lighting. Each exterior compartment shall be
equipped with rope Lights. The lights will extend the full height of
both sides of the vertical opening, and full length of the top horizontal
opemngs.
Does your bid comply with this requirement?
YES ( ) NO ( )
d) When the compartment is opened these lights shall be automatically
lighted. To prevent unnecessary power drain the ambulance's
electrical system shall be so designed that only the light in the
compartment that is opened shall light. Systems that activate lights in
compartments that are closed are not acceptable. NO EXCEPTION.
Does your bid comply with this requirement?
YES ( ) NO ( )
e) Electric Door Locks. All OEM cab door, patient compartment entry
door, and compartment doors shall have electric door locks. There
shall be two (2) FOB's controllers, two (2) interior rocker switches,
and one (1) hidden exterior switch.
Does your bid comply with this requirement?
YES ( ) NO ( )
22. Storage Compartments and Cabinet Design. Storage cabinets, drawers, and
kits shall be easily opened, but shall not come open in transit. Where specified
the storage cabinets shall have shatterproof Lexan doors set in an extruded
anodized aluminum frame. This frame will incorporate a replaceable track
section. The Lexan used in these compartments shall be at least 3/16 inch
thick.
Does your bid comply with this requirement?
YES ( ) NO ( )
58
a) Where Lexan sliding compartments are utilized the outer frame of the
compartment shall be hinged. This hinge shall allow the entire face of
the compartment to swing upwards for full access into the
compartment. The compartment face shall have a holding device to
keep the compartment face closed unless manually opened.
Does your bid comply with this requirement?
YES ( ) NO ( )
b) Where specified there shall be adjustable shelves in the cabinets. The
cabinets shall be of a combination of 3/4 and I/2-inch Birch and AC
Fir grade plywood and shall be covered on all surfaces and edges with
a high-grade plastic laminate. The County shall choose the color
scheme from samples supplied by the successful Bidder. Fiberglass,
metal, plastic, or particle board cabinet construction shall be
unacceptable. These cabinets shall be firmly anchored (bolted) to the
mounting plates found in the ambulance structure.
Does your bid comply with this requirement?
YES ( ) NO ( )
c) Inside the head of the squad bench there shall be containers for the
disposal of infectious waste materials. This shall include a "sharps"
type container for needles and syringes. An infectious waste container
shall also be supplied. This container shall so designed as to allow
removal of its trash bag from the curbside door entrance. Two access
doors on top of the squad bench will allow disposal of waste into the
containers. The doors shall be red Lexan.
Does your bid comply with this requirement?
YES ( ) NO ( )
d) The oxygen compartment shall be designed and function as described
in Federal Specification KKK-A-I822E. There shall be provided
certifications from an independent testing laboratory that the oxygen
system has passed the oxygen system pressure test and to AMD
Standard 003, Oxygen Tank Retention System. These certifications do
not have to be submitted with the bid but must be provided to the
Purchaser prior to delivery of the vehicle.
Does your bid comply with this requirement?
YES ( ) NO ( )
23. Squad Bench, Seats and Backrests. Shall be as specified in Federal
Specification KKK-A-I822E. There shall be two- (2) gas strut "hold open"
devices for the squad bench lid. The squad bench face shall be inset four (4)
inches for sixty (60)-inches. A removable deceleration >Net< barrier shall be
located on the forward end of the squad bench.
59
Does your bid comply with this requirement?
YES ( ) NO ( )
a) The squad bench shall be equipped with a locking device. This device
shall secure the squad bench lid to prevent accidental opening during a
roll over. The locking device shall automatically secure the lid upon
closing without any additional action by the unit's personnel.
Does your bid comply with this requirement?
YES ( ) NO ( )
24. Seat Safety Belts and Anchorages. Shall be as specified in Federal
Specification KKK-A-I822E. The seat belt retractors used in the patient
compartment shall be of the "inertial reel" type. They shall be installed so
that routine cleaning and maintenance is easily accomplished. The seat belts
for the squad bench shall have both the retractor and the receiver vertically
mounted to eliminate loose components interfering with cleaning. There shall
be provided certifications from an independent testing laboratory that the seat
belt system has been tested and complies with this requirement. These
certifications do not have to be submitted with the bid but must be provided to
the Purchaser prior to acceptance of the vehicle.
Does your bid comply with this requirement?
YES ( ) NO ( )
25. Litter Fasteners and Anchorages. Shall be as specified in paragraph 3.11.7 of
Federal Specification KKK-A-I822E. A Stryker Model 6377 Dual position
cot fastening system shall be installed. The Stryker safety hook shall be
installed.
Does your bid comply with this requirement?
YES ( ) NO ( )
26. Patient Restraints. Shall be as specified in Federal Specification KKK-A-
1 822E.
Does your bid comply with this requirement?
YES ( ) NO ( )
27. IV Holders for Intravenous Fluid Containers. Shall he as specified in Federal
Specification KKK-A-I822E. Two (2) Cast Products Model IV2008-1 shall
be provided. They shall be ceiling mounted.
Does your bid comply with this requirement?
YES ( ) NO ( )
28. Oxygen, Main Supply and Installation. The ambulance shall have a hospital
type piped oxygen system capable of storing and supplying a minimum of
60
7,000 liters of medical oxygen. The cylinder controls shall be accessible from
inside the patient compartment. The oxygen cylinder pressure gauge shall be
visible from either the attendant's seat or from the squad bench. The oxygen
shall be piped to three (3) self-sealing Ohio adaptable oxygen outlets. Two (2)
shall located in the action areas, and one (1) on the wall at the forward end of
the squad bench. The oxygen flow will be controlled by an electrical solenoid
valve with a manual by-pass control. The oxygen cylinder shall have a
transducer that displays the cylinder pressure in the patient compartment Vista
III Display.
Does your bid comply with this requirement?
YES ( ) NO ( )
29. The oxygen cylinders shall be secured in compartment # 1 in a Zico Model
QR-MV cylinder bracket. The bracket shall accommodate a steel "H"
cylinder. The cylinder shall utilize a Zico QR-OTS-RH Electric cylinder lift.
A hand held switch # QR-HHSS/B shall control the electric lift. A cylinder
wrench to loosen & tighten the regulator to the cylinder shall be provided.
One (1) 50-PSI oxygen regulators shall be provided and shipped attached to
the oxygen line.
Does your bid comply with this requirement?
YES ( ) NO ( )
30. In the action area next to the oxygen outlets there shall be installed an oxygen
system line pressure gauge. This gauge shall read the outlet pressure "in line"
between the cylinder pressure regulator and the oxygen outlets. This gauge
shall be labeled OXYGEN LINE PRESSURE.
Does your bid comply with this requirement?
YES ( ) NO ( )
31. Suction Aspirator, Primary Patient. The ambulance shall be supplied with an
on board vacuum aspirator. The unit shall be an S-SCORT VX2 with Bracket
variable Regulator self contained suction system.
Does your bid comply with this requirement?
YES ( ) NO ( )
32. Environmental Systems. The vehicle shall be equipped with a complete
climate environmental system, to supply and maintain clean air conditions and
a comfortable level of inside temperature in both driver and patient
compartments. The various systems for heating, ventilating, and air
conditioning may be separate or combination systems, which shall permit
independent control of the environment in each compartment. The ambulance
shall be equipped with heating, ventilating, and air conditioning systems that
can be made to collectively operate using recirculated air and ambient air and
shall be capable of maintaining interior temperature within the established
comfort zone of 68 degrees Fahrenheit, to 78 degrees Fahrenheit, when
61
operated between 0 degrees to 95 degrees Fahrenheit ambient. The air systems
shall be high volume capacity with low velocity delivery for minimum draft
circulation while providing a positive pressure within each closed
compartment. Positive pressure may be attained through the fresh air
ventilation system either apart from, or as an integral part of either the air
conditioning system, or in combination with any of all three. Environmental
system components shall be readily accessible for servicing at the installed
location(s). Connecting hoses for heating and the air conditioning system shall
be supported by rubber insulated metal clamping devices at least every 12
inches. The driver and patient compartment environments shall not in any
way be dependent upon each other.
Does your bid comply with this requirement?
YES ( ) NO ( )
33. Driver's Compartment Environmental Equipment. The driver's compartment
shall be furnished with a hot water, fresh air, high capacity, heavy-duty heater,
with dual defrosters, and dehumidifying air condition system. Systems shall
provide outside air and variable mixtures as desired, circulating conditioned
air through the compartment in compliance with the environmental criteria
specified herein.
Does your bid comply with this requirement?
YES ( ) NO ( )
34. Patient Compartment Environmental Equipment. The patient compartment
shall be heated, ventilated, and air conditioned to comply with the criteria
specified herein. The airflow selector switch shall provide a high, medium
and low setting. This switch shall be a common switch for both the heater and
the air conditioner. These environmental control switches shall be
immediately accessible to the attendant while seated in the primary attendant
seat located at the head of the primary patient. Systems that require the
attendant to leave this seat or unbuckle the seat belt are unsafe and therefore
not acceptable.
A Roseline Combination 12VDCI120V AC air conditioner shall be located
centered on the forward upper bulkhead. The air conditioner shall have a
second engine driven air conditioning compressor shall be provided for the
patient compartment unit. The combination air conditioner shall use R-134
Freon for each system. A Roseline under truck dual condenser shall be
installed.
A condensation catch pan shall be installed under the modular body. The pan
will have an open top to allow water to slosh out when the units under way. A
clear 1/2" ill drain line with a brass 1/4 turn brass valve shall exit the catch pan
on the drivers side forward comer of the modular body. The condensation from
the patient compartment unit will drain into the catch pan.
Does your bid comply with this requirement?
62
YES ( ) NO ( )
35. Compartment Temperature Control System.
Shall transfer air from the patient compartment to exterior compartment # 6. A
5" I2VDC pancake fan & (2) plastic louvers will be installed in wall # 2 of the
exterior compartment. The fan will operate when either the I2VDC or the
I20V AC air conditioners are operating.
Does your bid comply with this requirement?
YES ( ) NO ( )
36. Patient Compartment Fan. Install one (1) I2V Bergstrom Model # 756360
fans. The location of the fan will be on the rear facing surface of the return air
duct.
Does your bid comply with this requirement?
YES ( ) NO ( )
37. Communications Equipment. Shall meet the requirements of Federal
Specification KKK-A-I822E. Two (2) radio coax cables will be installed and
terminate in the radio cabinet.
Does your bid comply with this requirement?
YES ( ) NO ( )
38. Intercom System. A David Clark Intercom System shall be installed. The
system shall have three positions.
a) Driver - TX/RX & Intercom
b) Passenger - TX/RX & Intercom
c) Attendant - TX/RX & Intercom with minimum extended cord length
of 3 feet.
d) Radio interface is Motorola XL T2500
e) Headsets - H3442 Dual Ear BTH - (2) each
f) Headset - H344I Single Ear BTH - (1) each
g) Headset belt station C3009
Does your bid comply with this requirement?
YES ( ) NO ( )
39. Antenna, Cable and Mounting. The ambulance shall be provided with a
ground plate, antenna opening, and five (5) coaxial lead-in wires from the
radio storage/mount area to a temporarily sealed antenna port. The antenna
and or mounting shall be on the centerline of the patient compartment roof.
The port shall provide at least 4" x 4" opening and be marked as specified in
KKK-A-I822E. The antenna cable shall be a RG/58U or equal.
Approximately 18" of extra cable shall be provided at the antenna base (port)
and at least 3 feet at the radio storage area with a PL-259 connector soldered
to the end of the cable.
63
Does your bid comply with this requirement?
YES ( ) NO ( )
40. Siren - Public Address System. The ambulance shall be equipped with a
Whelen 295HFS>M<1 electronic siren. The speaker system shall be two (2)
Federal MS-I00 speakers installed in the ends of the vehicle's front bumper.
A switch shall transfer the siren function to the OEM horn switch. The siren
shall be mounted in the center cab console
Does your bid comply with this requirement?
YES ( ) NO ( )
41. Air Horn System. The ambulance shall be equipped with two (2) Grover
Model # 1510 emergency stutter tone air horns. The horns will be mounted
on each side of the engine cowling. The horns with be activated by a floor
mounted Linemaster # 491 switch, and a button in the center of the dash. A
switch will be provided for the driver, and the passenger's positions.
Does your bid comply with this requirement?
YES ( ) NO ( )
42. Back Up Camera System. The system shall consist of:
a) The Weldon Vista III in the cab shall serve as the system monitor
screen.
b) The exterior camera shall be an Intec CVC460HXL.
c) The interior camera shall be an Intec CVC460MI.
d) The exterior camera shall activate when the unit is placed in reverse.
e) The interior camera shall activate when the unit is placed in drive.
f) Both cameras can be manually controlled in the cab Vista display.
Does your bid comply with this requirement?
YES ( ) NO ( )
F. ADDITIONAL SYSTEMS, EQUIPMENT, ACCESSORIES, AND SUPPLIES.
1. Standard Mandatory Miscellaneous Equipment. Unless otherwise precluded
elsewhere in this specification, the ambulance shall be equipped with but not
limited to the following:
a) Fire Extinguisher: Two (2) ABC dry chemical multi-purpose,
minimum 5 lb. unit in a quick-release bracket. This extinguisher shall
be shipped loose with the vehicle unless mounting instructions are
provided by the County during the pre-construction meeting.
Does your bid comply with this requirement?
YES ( ) NO ( )
b) The "second stage" manufacturer shall supply the weight rating
64
nameplate. In addition the Bidder shall include in the Delivery Manual
a certified weight scale receipt showing the final finished weight of the
vehicle and its "permanent" equipment as specified in this
specifi cati on.
Does your bid comply with this requirement?
YES ( ) NO ( )
c) Backup alert alarm. Audible warning device activated when the
vehicle is shifted into and/or moving in reverse.
Does your bid comply with this requirement?
YES ( ) NO ( )
d) Markings, Data Plates, Warranty Notice, Etc. The "second stage"
(Final) manufacturer's caution plates and identification plates shall be
conspicuously installed for all equipment furnished requiring such
notices.
Does your bid comply with this requirement?
YES ( ) NO ( )
e) Stretcher: Stryker MX-PRO R3 Cot with the following options:
1) 3 Stage IV Pole (Patient Right) #6080-215-010
2) X-Frame Guard (pair) #6080-145-000
3) Foot End Oxygen Bottle Holder #6070-140-000
4) Pocketed Head End Storage Pouch #6082-128-010
5) Equipment Hook 6500-147-000
Does your bid comply with this requirement?
YES ( ) NO ( )
f) Storage Bins (removable):
1) AKRO Bin # 040270 <> 24 each per unit - White
2) AKRO Bin # 040350 <> 24 each per unit - White
3) AKRO Bin # 040390 <> 6 each per unit - White
4) AKRO Divider # 040140 <> 12 each per unit
Does your bid comply with this requirement?
YES ( ) NO ( )
g) Spare Tire & Wheel: One (1) each
19.5 X 7.50 10 Hub pilot aluminum - polished on both sides
Michelin XZE 245/70R 19.5 12 PLY
Does your bid comply with this requirement?
YES ( ) NO ( )
G. PREPARATION FOR PAINTING, COLOR, AND MARKINGS.
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1. Color, Paint, and Finish. As required in KKK-A-1822E the ambulance shall
have all exposed metal surfaces not chrome plated, stainless steel or bright
polished aluminum diamond plate thoroughly cleaned, prepared and painted in
the colors required by this specification.
Does your bid comply with this requirement?
YES ( ) NO ( )
a) The exterior body paint and priming components to be used are to be
PPG brand. The final "second stage" manufacturer's painted
components shall have a paint film not less than 1.25 mils. thick and a
minimum total thickness of 4 mils., including primers. The final film
of painted surfaces shall be smooth and uniform, free of grit, streaks,
blushing, runs, sagging, blisters, "fish-eyes", "orange peel", pinholes,
or other surface irregularities.
Does your bid comply with this requirement?
YES ( ) NO ( )
b) The painted exterior sheet metal of the rescue body shall be capable of
withstanding 250 hours of salt spray tested in accordance with ASTM
B 117-64. The specimen used for the salt spray test shall be run
through all steps of the cleaning and treating process, including
priming. The painted specimen shall be scored from comer to comer
using a sharp knife. After the test, the specimen panels shall exhibit
no failure and not more than 1/8 inch rust or blister creepage from the
scored lines. The Bidder shall submit certifications from an
independent testing laboratory that the "second stage" manufacturer
being bid has been tested for compliance and does comply with this
requirement.
Does your bid comply with this requirement?
YES ( ) NO ( )
c) Exterior Compartment Interior Finish. >>Modular Body <<The
interior surfaces of the exterior compartments shall be .100" bright
finished diamond plate.
Does your bid comply with this requirement?
YES ( ) NO ( )
d) Paint Color and Design. The cab paint scheme is FTL-EMERGENCY
6. The modular body shall match the current fleet scheme.
Color "A": White <> PPG DUHS-2185 or DuPont L0006EB
Color "B": Ford Victory Red <> PPG DUHS 4154
Does your bid comply with this requirement?
YES ( ) NO ( )
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e) Emblems and Markings. The ambulance shall be lettered and striped
to match the existing vehicles in the County's fleet. Material shall be
3M reflective. Further information regarding the graphics package
will be provided to the winning Bidder. Clearance warning labels will
be installed on the inside of the windshield.
Does your bid comply with this requirement?
YES ( ) NO ( )
2. Undercoating. The vehicle shall be undercoated for sound deadening,
corrosion, and stone damage protection. A commercial, sand less, petroleum
base undercoating or other materials providing equivalent protection shall be
applied to the underbody and under chassis sheet metal surfaces to a thickness
of 1/16 to 1/8 inch. The following areas shall remain free of undercoating
material: drive shafts, drain holes, lubrication points, engine/transmission oil
pans, fuel tanks, heavy castings, suspension components, heat shields, heat
diffusing devices, catalytic converters, and areas 12 inches or less from the
exhaust system(s), as well as other areas specifically excluded by the chassis
manufacturer. The following areas do not require coverage: chassis frame,
underside of engine compartment hood, underbody surfaces in excess of 1/8
inch thickness, areas inaccessible without removing vehicle fuel tank(s), or
other major components.
Does your bid comply with this requirement?
YES ( ) NO ( )
H. QUALITY ASSURANCE PROVISIONS.
1. Workmanship. Defective components shall not be furnished. Parts,
equipment, and assemblies, which have been repaired or modified to
overcome deficiencies shall not be furnished without the written approval of
the County. Welded, bolted, and riveted construction utilized shall be in
accordance with the accepted standards of the industry. Component parts and
units shall be manufactured to definite standard dimensions with proper fits,
clearances, and uniformity. The general appearance of the vehicle shall not
show any evidence of poor workmanship.
Does your bid comply with this requirement?
YES () NO ( )
a) The following shall be cause for vehicle rejection at time of delivery:
1) Rough, sharp, or unfinished edges, burrs, seams, sharp comers,
joints, cracks, and dents.
2) Non-uniform panels. Edges that are not radiused, beveled, etc.
3) Paint runs, sags, orange peel, "fish eyes", etc., in addition to
items listed in paragraph G(l) of this specification and any
other imperfection or lack of complete coverage.
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4) Body panels that are uneven, unsealed, or contain voids.
5) Misalignment of body fasteners, glass, viewing panels, light
housings, other items with large or uneven gaps, spacing, etc.,
such as door, body panels, and hinged panels.
6) Improper body design or interface with the chassis that could
cause injury during normal use or maintenance.
7) Improperly fabricated and routed wiring or harnesses.
8) Improperly supported or secured hoses, wires, wiring
harnesses, mechanical controls, etc.
9) Loose, vibrating, abrading body parts, components,
subassemblies, hoses, wiring harnesses or trim.
10) Interference of chassis components, body parts, doors, etc.
11) Leaks of any fuel, vacuum, or fluid lines, (AC, coolant, oil, air,
etc.)
12) Noise, panel vibrations, etc.
13) Sagging, non-form fitting upholstery or padding.
14) Incomplete or incorrect application of undercoating or
rustproofing.
15) Inappropriate or incorrect use of hardware, fasteners,
components, or methods of construction.
16) Incomplete or improper welding.
17) Visual deformities.
18) Lack of uniformity and symmetry where applicable.
19) Unsealed appurtenances or other body components, gaskets,
etc.
In addition, any deviation from the requirements of this specification,
unless previously approved by the County, that affects form, fit,
function, durability, reliability, safety, performance or appearance
shall be cause for rejection.
2. Responsibility for Inspection and Tests. The Bidder is responsible for the
performance of all inspections and test requirements specified herein. The
Bidder may use his own or any other facilities suitable for the pre-delivery
and acceptance inspections unless disapproved by the County. The County
reserves the right to perform any of the inspections and tests set forth in this
specification where such inspections are deemed necessary to assure supplies
and service conform to the specification and contract. The Bidder shall
provide the County's inspection representatives with instruments and all such
assistance as they may find necessary.
Does your bid comply with this requirement?
YES ( ) NO ( )
Tab 10. Prices, Payments and Bid Guaranty
A. Prices and Payments. All bid prices shall be on a F.O.B. destination and accepted
basis, at the Purchaser's specified location. These prices shall be complete and
include the specified warranties.
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B. Payment shall be made in accordance with these specifications and the Bid
submitted by the Bidder. Payment will be made upon acceptance of the vehicle(s)
and equipment specified under these specifications.
C. All bid prices and conditions must be specified in the bid.
D. Bid prices shall be valid for at least 90 days from the date of the Bid Opening, or
as otherwise specified in the bid.
E. Acceptance of the Emergency Care Vehicle shall occur after the units are
received, inspected and found to comply with the specifications, free of damage
or defect and is properly invoiced. All invoices shall bear the purchase order
number. Payment will be made within thirty (30) working days after acceptance.
F. If the units cannot be accepted for any reason, within thirty (30) days of delivery
to Monroe County, the successful bidder may be deemed in default.
G. The County reserves the right to purchase additional products, accessories and/or
spare parts under the terms and conditions of this specification, with agreement of
both parties.
H. Bid Guaranty. Bids shall be accompanied by a Surety Bond in the amount of five
(5) percent of the total price of the bid. The Bid Surety shall be made payable to
Monroe County Board of Commissioners and conditioned upon the successful
bidder accepting the award and submitting an acceptable 100 % Performance
Bond. In the event of failure or refusal to comply, the Bid Surety may be forfeited
as liquidated damages because of such failure or default.
I. Failure to deliver any part of the order to the terms above may be considered by
the Purchaser as a breach of contract, in which case the vehicle(s) and equipment
may be rejected and the Purchaser has the right to require forfeiture of the full
amount of the Performance Bond as liquidated damages.
1. Any Bonds issued shall be by a Company that is authorized to do business under
the laws of this State, with the following qualifications as to their management
and financial strength.
K. The Bonding Company shall have a general policyholders rating of not less than
"A+9", and the amount of any required Bond shall not exceed five (5) percent of
the reported policyholders surplus as reported in the latest edition of Best's Key
Rating Guide, published by Alfred M. Best Company, Inc. The attorneys-in-fact,
who sign the Bonds, must file with the Bonds, a certified copy of their power of
attorney to sign such Bonds.
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Tab 11. County Forms and Licenses
Bidder shall complete and execute the forms specified below and located in Section four
in this RFB, as well as copies of all professional and occupational licenses and shall
include them in the section tabbed 11:
Form
Submission Response Form
Non-Collusion Affidavit
Public Entity Crime Statement
Drug Free Workplace Form
Lobbying and Conflict of Interest Clause
Indemnification Statement
1.11 MODIFICATION OF RESPONSES
Written modification will be accepted from bidders if addressed to the entity and address
indicated in the Notice of Request for Bids and received prior to Bid due date and time.
Modifications must be submitted in a sealed envelope clearly marked on the outside, with
the bidders name and "Modification to Bid - Ambulance Specification for Monroe
County". If sent by mail or by courier, the above-mentioned envelope shall be enclosed
in another envelope addressed to the entity and address stated in the Notice of Request
for Bids. Faxed or e-mailed modifications shall be automatically rejected.
1.12 RESPONSIBILITY FOR RESPONSE
The bidder is solely responsible for all costs of preparing and submitting the response,
regardless of whether a contract award is made by the County.
1.13 RECEIPT AND OPENING OF RESPONSES
Responses will be received until the designated time and will be publicly opened.
Bidders' names shall be read aloud at the appointed time and place stated in the Notice of
Request for Bids. Monroe County's representative authorized to open the responses will
decide when the specified time has arrived and no responses received thereafter will be
considered. No responsibility will be attached to anyone for the premature opening of a
response not properly addressed and identified. Bidders or their authorized agents are
invited to be present.
1.14 DETERMINATION OF SUCCESSFUL BIDDER
The following describes the general guidelines to be used for analyzing and evaluating
the various bids. To decide the best qualified bidders, MCFR reserves the right to
eliminate all factors it deems inappropriate, whether or not such factors have been stated
in this section. An apparatus committee will evaluate the bids and determine which
bidder will be selected. Members of the apparatus committee will have policy making
and technical experience. If a joint venture is proposed then each firm must include all of
the information required and the submittal shall be combined into a single document.
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This contract shall be awarded on the following criteria:
A. The qualification and financial stability of the proposer.
B. Completeness of the bid, i.e., the degree to which it responds to all requirements
and requests for information contained herein. Commitment to the special and
general conditions contained herein particularly that which applies to warranty.
C. Manufacturing and delivery schedule.
D. Bidder's demonstrated capabilities and qualifications and Bidder's past
performance (experience) with the purchaser.
E. Bidder's past performance on similar Bids.
F. Bidder's design and engineering reliability factors.
G. Bidder's maintainability considerations and recommendations.
H. Bidder's logistical and service support.
I. Bid taking total exception to these specifications cannot be considered and will
not be accepted.
1. Bids that do not comply with the prescribed method to take exceptions listed in
Tab 5 - (F) will be rejected without further consideration.
K. Warranty Commitments
L. Total Costs
M. Two (2) complete sets of descriptive material such as plans, photographs,
diagrams, illustrations, drawings, written descriptions, and manufacturer's
literature which will enable the purchaser to determine the exact dimension,
quality, design, and appearance of the proposed vehicle shall accompany the bid/
contract. In addition, Bidders shall supply at least two (2) complete sets of
technical engineering drawings and complete specifications covering the vehicle
offered, which detail the dimensions and details of the vehicles. Said plans and
drawings will become part of the final contract.
N. The County seeks the highest level of safety, quality assurance and liability
protection. Federal Specification KKK-A-1822E shall be considered as the
minimum acceptable guideline. This standard shall be applicable regardless of
the "first stage" chassis manufacturer specified herein. Bids not meeting this
requirement cannot be accepted.
O. In order for Monroe County to expedite repairs under warranty, special
consideration may be given to the Bidders who designate authorized repair
facilities within, or in close proximity to, Monroe County, Florida.
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NOTE: In performing the evaluation, only information contained within the Bidder's
written bid will be considered.
Monroe County reserves the right to accept or reject any or all bids. Monroe County also
reserves the right to (1) waive any non-substantive irregularities and technicalities;
(2) reject the bid of any bidder who has previously failed in the proper performance of a
contract of a similar nature, who has been suspended or debarred by another government
entity, or who is not in a position to perform under this award; and (3) inspect all
facilities of bidders in order to make a determination as to its ability to perform.
Monroe County reserves the rights to reject any offer or bid if the prices for any line
items or sub line items are materially unbalanced. An offer is materially unbalanced if it
is mathematically unbalanced, and if there is reason to believe that the offer would not
result in the lowest overall cost to the County, even though it is the lowest evaluated
offer. An offer is mathematically unbalanced if it is based on prices which are
significantly less than fair market price for some bid line item and significantly greater
than fair market price for other bid line items. Fair market price shall be determined
based on industry standards, comparable bids or offers, existing contracts, or other means
of establishing a range of current prices for which the line items may be obtained in the
market place. The Purchasing Director, citing the basis for the determination, shall make
the determination of whether a particular offer or bid is materially unbalanced in writing.
The County reserves the right, before awarding this contract, to require a Bidder to
submit evidence of the "second stage" vehicle manufacturer's qualifications as it may
deem necessary, and may consider any evidence available to it of the financial, technical,
or other qualifications and abilities of said manufacturer, including past performance on
contracts of this type with other agencies. The County shall be the final authority in the
award of this bid.
1.15 AWARD OF CONTRACT
A. The County reserves the right to award separate contracts for the services based
on geographic area or other, and to waive any informality in any response, or to
re-advertise for all or part of the work contemplated.
B. The County also reserves the right to reject the response of a Bidder who has
previously failed to perform properly or to complete contracts of a similar nature
on time.
C. The recommendation of staff and the apparatus committee shall be presented to
the Board of County Commissioners of Monroe County, Florida, for final
selection and award of contract.
D. The County reserves the right to increase the number of vehicles or equipment
specified under this contract. If awarded, the Bidder agrees that additional public
governmental agencies may purchase under the same terms and prices afforded by
any contract arising from the bid award.
1.16 EXECUTION OF CONTRACT
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The Bidder with whom a contract is negotiated shall be required to return to the County
four (4) executed counterparts of the prescribed Agreement.
1.17 CERTIFICATE OF INSURANCE AND INSURANCE REQUIREMENTS
No Insurance is required for this type ofRFB.
1.18 INDEMNIFICA TION
The Bidder to whom a contract is awarded shall defend, indemnify and hold harmless the
County as outlined below.
The Bidder covenants and agrees to indemnify, hold harmless and defend Monroe
County, its commissioners, officers, employees, agents and servants from any and all
claims for bodily injury, including death, personal injury, and property damage, including
damage to property owned by Monroe County, and any other losses, damages, and
expenses of any kind, including attorney's fees, court costs and expenses, which arise out
of, in connection with, or by reason of services provided by the Bidder or any of its
Subbidder(s) in any tier, occasioned by the negligence, errors, or other wrongful act or
omission of the Bidder, its Subbidder(s) in any tier, their officers, employees, servants or
agents.
In the event that the service is delayed or suspended as a result of the Bidder's failure to
purchase or maintain the required insurance, the Bidder shall indemnify the County from
any and all increased expenses resulting from such delay.
The first ten dollars ($10.00) of remuneration paid to the Bidder is consideration for the
indemnification provided for above. The extent of liability is in no way limited to,
reduced, or lessened by the insurance requirements contained elsewhere within this
agreement.
Indemnification and Insurance/ Liquidated Damages. The Bidder shall indemnify and
save the Purchaser harmless from any and all claims, liability, losses, and causes of
actions which may arise out of the Bidder's negligence in constructing and delivering the
vehicles. The Bidder shall pay all claims and losses of any nature whatever in connection
therewith, and shall defend all suits, in the name of the Purchaser when applicable, and
shall pay all costs and judgments which may ensue thereafter.
If the bidder fails to deliver the equipment or perform the services within the time
specified, it is understood and the successful Bidder hereby agrees that the amount
$100.00 per calendar day may be deducted from the monies due the Bidder for each
intervening calendar day any work remains incomplete; not as a penalty, but as liquidated
damages. The Bidder shall not be liable if performance failure arises out of causes
beyond their control and without fault or negligence of the Bidder (acts of God, war,
fires, floods, freight embargoes, but excluding work stoppages at the Bidder's plant and
excluding any financial difficulties of the Bidder). The start ofliquidated damages will
be based on the delivery schedule agreed to by both parties.
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Should a performance failure occur, it will be the responsibility of the Bidder to notify
the purchasing agent of Monroe County in writing and submit proof of the circumstances
for non-performance. Immediately following the resolution of circumstances responsible
for non-performance, the successful Bidder must renegotiate delivery schedules to the
satisfaction of Monroe County.
Delivery of the emergency care vehicles which do not meet the requirements of this
specification and the bidder's bid as accepted by the County shall be cause for rejection
of the emergency care vehicles. A list of discrepancies for correction will be provided to
the bidder by Monroe County within thirty working days or less of the delivery of the
vehicles. The successful Bidder will have thirty working days to correct all of the listed
discrepancies. If this condition is not met Liquidated damages in the amount of $100.00
per calendar day shall be deducted from the final payment, computed from the thirty first
working day. If this condition is not met the Bidder may be deemed to be in default and
the County may reject the vehicle at its discretion.
This indemnification shall survive the expiration or earlier termination of the contract.
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SECTION TWO:
DEFINITIONS
2.01 Definitions
Wherever used in these General Conditions or in the other contract documents the terms
below have the meanings indicated which are applicable to both the singular and the
plural thereof. The use of the terms "he", "him", "himself' or "his" shall refer to male
and female persons alike and should not be construed as derogatory or discriminatory to
female persons.
Purchaser - The end user of the equipment specified or the applicable purchasing
Bidder, Monroe County, Monroe County Fire Rescue and the Board of County
Commissioners.
Bidder - The individual, firm, partnership, manufacturer or corporation to whom the
contract is awarded by the County and who is subject to the terms thereof. For bidding
purposes the terms, Bidder, and Respondent, and Vendor are synonymous.
Equal- Shall be taken in it is general sense and shall not mean identical. These
specifications are for the sole purpose of establishing minimum requirements for the level
of quality, standards of performance and design and is in no way intended to prohibit the
bidding of any manufacturer's item of equal material.
Note: Monroe County Fire Rescue shall be the sole judge of equality and this decision
shall be final.
Manufacturer - The "first-stage" manufacturer is the original equipment manufacturer
(O.E.M.) who built the specified chassis and its components. The "second stage"
manufacturer is the company who will produce the modifications to the O.E.M chassis
and deliver the final product to the County.
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SECTION THREE:
DRAFT AGREEMENT
76
AGREEMENT BETWEEN
THE BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
AND
FOR A NEW EMERGENCY CARE VEHICLE (AMBULANCE)
THIS AGREEMENT made and entered into this day of ,2007, by
and between the Board of County Commissioners of Monroe County, Florida, hereinafter
"COUNTY" and , hereinafter "BIDDER."
WITNESSETH:
WHEREAS, the COUNTY has determined that it is in the best interest of the public to
enter into an agreement with Bidder build a new Emergency Care Vehicle (Ambulance);
NOW, THEREFORE, in consideration of the promises contained herein, the parties agree
as follows:
1. SCOPE OF WORK
The BIDDER shall furnish all labor, materials, equipment, machinery, tools, apparatus,
and transportation and perform all work as described in the Specifications of the
completed RFB submitted by BIDDER attached as Exhibit A, for the purchase of a new
Emergency Care Vehicle (Ambulance).
2. CONTRACT SUM
The COUNTY agrees to pay for the ambulance in the manner as set forth in the contract
documents the sum of $ , which includes all of the work
described in the attached specifications. Acceptance shall occur after the unit is received,
inspected and found to comply with specifications, free of damage or defect and properly
invoiced.
3. CONTRACT DOCUMENTS
This contract consists of the Agreement, the BIDDER's response to the RFB, the
documents referred to in the Agreement as a part of this Agreement and
4. CONTRACT TERM
The Contract shall commence on the date on which the Contract is signed by the last
party of the two parties signing the Contract. Delivery will be made within
calendar days after receipt of order.
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5. PAYMENT
a. The BIDDER shall invoice the COUNTY, in accordance with the pricing
and terms as outlined in the contract documents. Invoices shall be
submitted to the Monroe County Fire Rescue Office, 490 63rd Street,
Ocean, Marathon, Florida 33050, for approval and processing. Payment
shall be made upon presentation of a proper invoice in accordance with the
terms of the Florida Local Government Prompt Payment Act. If the
contract period exceeds one fiscal year, payment is contingent upon
annual appropriation by the County.
b. All payments shall be made directly to the BIDDER at the BIDDER office
located at:
6. MODIFICATIONS AND AMENDMENTS
Any and all modifications of the goods required, and/ or cost of goods to be delivered,
shall be amended by an Agreement Amendment, which must be approved by the Board
of County Commissioners of Monroe County, Florida, and such modification shall not
become effective until approved in writing by the COUNTY.
7. INDEPENDENT BIDDER
At all times and for all purposes hereunder BIDDER is an independent bidder and not an
employee of the Board of County Commissioners of Monroe County, Florida. No
statement contained in this Agreement shall be construed so as to find the BIDDER or
any of his/her employees, bidders, servants, or agents to be employees of the Board of
County Commissioners of Monroe County, Florida, and they shall be entitled to none of
the rights, privileges, or benefits of employees of Monroe County.
8. SUBCONTRACTING/ ASSIGNMENT
BIDDER shall not assign, sublet, subcontract, sell or transfer any interest in this contract
without the prior written consent of the COUNTY thereto.
9. NOTICE-GENERAL
Any notice or notices required or permitted to be given pursuant to this contract maybe
personally served on the other party by the party giving such notice, or may be served by
certified mail, return receipt requested, to the following addresses:
PURCHASER: Monroe County Board of County Commissioners
Fire Rescue Department
490 63rd Street, Ocean
Marathon, Florida 33050
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BIDDER:
10. BIDDER- GENERAL
The BIDDER warrants that it is authorized by law to engage in the performance of the
activities encompassed the program herein described, subject to the terms and conditions
set forth in the Attachments, which are attached hereto and incorporated herein as part of
this Agreement. Each of the signatories for the BIDDER below certifies and warrants
that:
a. The BIDDER'S name in this Agreement is the full name as designated in
its corporate charter, if BIDDER is a corporation; otherwise BIDDER'S
name is the business entity, whether partnership of sole proprietorship,
under which BIDDER normally conducts business.
b. They are empowered to act and contract for the BIDDER.
c. This Agreement has been approved by the Board of Directors of BIDDER,
if the BIDDER is a corporation.
d. A person or affiliate who has been placed on the convicted bidder list
following a conviction for public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not
submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit bids on leases
of real property to public entity, may not be awarded or perform work as a
bidder, supplier, subbidder, or consultant under a contract with any public
entity, and may not transact business with any public entity in excess of
the threshold amount provided in Section 287.017, for CATEGORY TWO
for a period of 36 months from the date of being placed on the convicted
bidder list.
11. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement of the parties hereto with respect to the
subject matter hereof and supersedes any and all prior agreements with respect to such
subject matter between BIDDER and the FIRE RESCUE Office or the COUNTY.
12. CONSENT TO JURISDICTION
This Agreement, its performance, and all disputes arising hereunder, shall be governed by
the laws of the State of Florida, and both parties agree that a proper venue for any action
shall be in Monroe County.
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13. CONDITIONS OF TERMINATION
a. The performance of work or provision of goods under this agreement may be
terminated, delayed, or temporarily suspended by the COUNTY, in whole or in part,
from time to time, wherever the COUNTY shall determine that such termination is in
the best interest of the COUNTY. The COUNTY shall pay all reasonable costs
incurred by the BIDDER up to the time of termination, and all reasonable costs to the
BIDDER associated with termination.
b. If the BIDDER fails to fulfill the terms of this agreement, or attachments,
properly or on time, or otherwise violates the provisions of the agreement or of
applicable laws or regulations governing the use of funds, the COUNTY may
terminate the contract by written notice of 15 days. The notice shall specify cause.
The COUNTY shall pay the BIDDER fair and equitable compensation for expenses
incurred prior to termination of the agreement, less any amount of damages caused by
the BIDDER'S breach. If the damages are more than compensation payable, the
BIDDER will remain liable after termination and the COUNTY can affirmatively
collect damages.
14. INSPECTION AND CORRECTIONS
The COUNTY shall have the right to inspect the ambulance at the factory and at the time
and place of delivery. Time limited on acceptance and discrepancy correction shall be as
stated in attached Specification. In the event of any deviations from specifications, the
BIDDER shall have the necessary time to inspect the ambulance and make any necessary
changes or corrections. Nothing in this paragraph shall affect any warranties for the
apparatus, patent and royalty indemnification, or any other obligation of the BIDDER
under this agreement (including the Specifications which are a part hereof) extending
beyond the date of the COUNTY'S acceptance of the ambulance.
15. WARRANTY
The BIDDER warranties that the work performed under this agreement shall render the
equipment fit for the purposes herein. The BIDDER shall not be liable for incidental
damages resulting from a breach of any warranty.
16. INDEMNIFICATION
The Bidder to whom an Agreement is awarded shall defend, indemnify and hold harmless
the County as outlined below.
The Bidder covenants and agrees to indemnify, hold harmless and defend Monroe
County, its commissioners, officers, employees, agents and servants from any and all
claims for bodily injury, including death, personal injury, and property damage, including
damage to property owned by Monroe County, and any other losses, damages, and
expenses of any kind, including attorney's fees, court costs and expenses, which arise out
of, in connection with, or by reason of services provided by the Bidder or any of its
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Subbidder(s) in any tier, occasioned by the negligence, errors, or other wrongful act or
omission of the Bidder, its Subbidder(s) in any tier, their officers, employees, servants or
agents.
The Bidder shall indemnify and hold the County harmless from any and all claims
liability, losses and causes of action which may arise out of the fulfillment of this
agreement. The Bidder shall pay all claims and losses of any nature whatever in
connection therewith, and shall defend all suits, in the name of the County when
applicable, and shall pay all costs and judgments which may ensue thereafter.
The first ten dollars ($10.00) of remuneration paid to the Bidder is consideration for the
indemnification provided for above.
This indemnification shall survive the expiration or earlier termination of the Agreement.
All property or equipment being directly maintained or repaired by BIDDER shall be
considered in its care, custody and control while such work is in progress and until
physical control of such property or equipment is restored to the DISTRICT.
17. INSURANCE
No insurance is required.
18. CONTINGENCY
Monroe County's performance and obligation to pay under this Agreement is contingent
upon an annual appropriation by the Board of County Commissioners.
19. SECTION HEADINGS
Section headings have been inserted in this Agreement as a matter of convenience of
reference only, and it is agreed that such section headings are not a part of this
Agreement and will not be used in the interpretation of any provision of this Agreement.
20. OWNERSHIP OF THE PROJECT DOCUMENTS
The documents prepared by the BIDDER for this Project belong to the COUNTY and
may be reproduced and copied without acknowledgement or permission of the BIDDER.
21. SUCCESSORS AND ASSIGNS
The BIDDER shall not assign its right hereunder, except its right to payment, nor shall it
delegate any of its duties hereunder without the written consent of the COUNTY.
Subject to the provisions of the immediately preceding sentence, each party hereto binds
itself, its successors, assigns and legal representatives to the other and to the successors,
assigns and legal representatives of such other party.
22. NO THIRD PARTY BENEFICIARIES
81
Nothing contained herein shall create any relationship, contractual or otherwise, with or
any rights in favor of, any third party.
23. PUBLIC ENTITIES CRIMES
A person or affiliate who has been placed on the convicted bidder list following a
conviction for public entity crime may not submit a bid on contracts to provide any goods
or services to a public entity, may not submit a bid on a contract with a public entity for
the construction or repair of a public building or public work, may not submit bids on
leases of real property to public entity, may not be awarded or perform work as a bidder,
supplier, or subbidder under a contract with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Section
287.017 of the Florida Statutes, for CATEGORY TWO for a period of 36 months from
the date of being placed on the convicted bidder list.
By signing this Agreement, BIDDER represents that the execution of this Agreement will
not violate the Public Entity Crimes Act (Section 287.133, Florida Statutes). Violation of
this section shall result in termination of this Agreement and recovery of all monies paid
hereto, and may result in debarment from COUNTY'S competitive procurement
activities.
In addition to the foregoing, BIDDER further represents that there has been no
determination, based on an audit, that it or any SUBBIDDER has committed an act
defined by Section 287.133, Florida Statutes, as a "public entity crime" and that it has not
been formally charged with committing an act defined as a "public entity crime"
regardless of the amount of money involved or whether BIDDER has been placed on the
convicted bidder list.
BIDDER will promptly notify the COUNTY if it or any subbidder is formally charged
with an act defined as a "public entity crime" or has been placed on the convicted bidder
Ii st.
24. GOVERNING LAW, VENUE, INTERPRETATION, COSTS, AND FEES
This Agreement shall be governed by and construed in accordance with the laws of the
State of Florida applicable to contracts made and to be performed entirely in the State.
In the event that any cause of action or administrative proceeding is instituted for the
enforcement or interpretation of this Agreement, COUNTY and BIDDER agree that
venue shall lie in Monroe County, Florida, in the appropriate court or before the
appropriate administrative body. The Parties waive their rights to a trial by jury. This
Agreement is not subject to arbitration.
25. SEVERABILITY
If any term, covenant, condition or provIsIOn of this Agreement (or the application
thereof to any circumstance or person) shall be declared invalid or unenforceable to any
extent by a court of competent jurisdiction, the remaining terms, covenants, conditions
and provisions of this Agreement, shall not be affected thereby; and each remaining term,
covenant, condition and provision of this Agreement shall be valid and shall be
82
enforceable to the fullest extent permitted by law unless the enforcement of the remaining
terms, covenants, conditions and provisions of this Agreement would prevent the
accomplishment of the original intent of this Agreement. The COUNTY and BIDDER
agree to reform the Agreement to replace any stricken provision with a valid provision
that comes as close as possible to the intent of the stricken provision.
26. ATTORNEY'S FEES AND COSTS
The COUNTY and BIDDER agree that in the event any cause of action or administrative
proceeding is initiated or defended by any party relative to the enforcement or
interpretation of this Agreement, the prevailing party shall be entitled to reasonable
attorney's fees, court costs, investigative, and out-of-pocket expenses, as an award
against the non-prevailing party, and shall include attorney's fees, courts costs,
investigative, and out-of-pocket expenses in appellate proceedings. Mediation
proceedings initiated and conducted pursuant to this Agreement shall be in accordance
with the Florida Rules of Civil Procedure and usual and customary procedures required
by the circuit court of Monroe County.
27. BINDING EFFECT
The terms, covenants, conditions, and provisions of this Agreement shall bind and inure
to the benefit of the COUNTY and BIDDER and their respective legal representatives,
successors, and assigns.
28. AUTHORITY
Each party represents and warrants to the other that the execution, delivery and
performance of this Agreement have been duly authorized by all necessary COUNTY
and corporate action, as required by law.
29. CLAIMS FOR FEDERAL OR STATE AID
BIDDER and COUNTY agree that each shall be, and is, empowered to apply for, seek,
and obtain federal and state funds to further the purpose of this Agreement; provided that
all applications, requests, grant bids, and funding solicitations shall be approved by each
party prior to submission.
30. ADJUDICATION OF DISPUTES OR DISAGREEMENTS
COUNTY and BIDDER agree that all disputes and disagreements shall be attempted to
be resolved by meet and confer sessions between representatives of each of the parties. If
the issue or issues are still not resolved to the satisfaction of the parties, then any party
shall have the right to seek such relief or remedy as may be provided by this Agreement
or by Florida law.
31. COOPERATION
In the event any administrative or legal proceeding is instituted against either party
relating to the formation, execution, performance, or breach of this Agreement,
83
COUNTY and BIDDER agree to participate, to the extent required by the other party, in
all proceedings, hearings, processes, meetings, and other activities related to the
substance of this Agreement or provision of the services under this Agreement.
COUNTY and BIDDER specifically agree that no party to this Agreement shall be
required to enter into any arbitration proceedings related to this Agreement.
32. NONDISCRIMINATION
The parties agree that there will be no discrimination against any person, and it is
expressly understood that upon a determination by a court of competent jurisdiction that
discrimination has occurred, this Agreement automatically terminates without any further
action on the part of any party, effective the date of the court order. The parties agree to
comply with all Federal and Florida statutes, and all local ordinances, as applicable,
relating to nondiscrimination. These include but are not limited to: 1) Title VII of the
Civil Rights Act of 1964 (PL 88-352), which prohibit discrimination in employment on
the basis of race, color, religion, sex, and national origin; 2) Title IX of the Education
Amendment of 1972, as amended (20 USC SS 1681-1683, and 1685-1686), which
prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of
1973, as amended (20 USC S 794), which prohibits discrimination on the basis of
handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC SS 6101-6107),
which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and
Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the
basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention,
Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health
Service Act of 1912, SS 523 and 527 (42 USC SS 690dd-3 and 290ee-3), as amended,
relating to confidentiality of alcohol and drug abuse patent records; 8) Title VIII of the
Civil Rights Act of 1968 (42 USC SS 3601 et seq.), as amended, relating to
nondiscrimination in the sale, rental or financing of housing; 9) The Americans with
Disabilities Act of 1990 (42 USC SS 1201), as amended from time to time, relating to
nondiscrimination in employment on the basis of disability; 10) Monroe County Code
Chapter 13, Article VI, which prohibits discrimination on the basis of race, color, sex,
religion, national origin, ancestry, sexual orientation, gender identity or expression,
familial status or age; and 11) any other nondiscrimination provisions in any federal or
state statutes which may apply to the parties to, or the subject matter of, this Agreement.
33. COVENANT OF NO INTEREST
BIDDER and COUNTY covenant that neither presently has any interest, and shall not
acquire any interest, which would conflict in any manner or degree with its performance
under this Agreement, and that the only interest of each is to perform and receive benefits
as recited in this Agreement.
34. CODE OF ETHICS
COUNTY agrees that officers and employees of the COUNTY recognize and will be
required to comply with the standards of conduct for public officers and employees as
delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation
or acceptance of gifts; doing business with one's bidder; unauthorized compensation;
84
misuse of public posItIOn, conflicting employment or contractual relationship; and
disclosure or use of certain information.
35. NO SOLICITATION/PAYMENT
The BIDDER and COUNTY warrant that, in respect to itself, it has neither employed nor
retained any company or person, other than a bona fide employee working solely for it, to
solicit or secure this Agreement and that it has not paid or agreed to pay any person,
company, corporation, individual, or firm, other than a bona fide employee working
solely for it, any fee, commission, percentage, gift, or other consideration contingent
upon or resulting from the award or making of this Agreement. For the breach or
violation of the provision, the BIDDER agrees that the COUNTY shall have the right to
terminate this Agreement without liability and, at its discretion, to offset from monies
owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or
consideration.
36. PUBLIC ACCESS
The BIDDER and COUNTY shall allow and permit reasonable access to, and inspection
of, all documents, papers, letters or other materials in its possession or under its control
subject to the provisions of Chapter 119, Florida Statutes, and made or received by the
BIDDER and COUNTY in connection with this Agreement; and the COUNTY shall
have the right to unilaterally cancel this Agreement upon violation of this provision by
BIDDER.
37. NON-WAIVER OF IMMUNITY
Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the
BIDDER and the COUNTY in this Agreement and the acquisition of any commercial
liability insurance coverage, self-insurance coverage, or local government liability
insurance pool coverage shall not be deemed a waiver of immunity to the extent of
liability coverage, nor shall any contract entered into by the COUNTY be required to
contain any provision for waiver.
38. PRIVILEGES AND IMMUNITIES
All of the privileges and immunities from liability, exemptions from laws, ordinances,
and rules and pensions and relief, disability, workers' compensation, and other benefits
which apply to the activity of officers, agents, or employees of any public agents or
employees of the COUNTY, when performing their respective functions under this
Agreement within the territorial limits of the COUNTY shall apply to the same degree
and extent to the performance of such functions and duties of such officers, agents,
volunteers, or employees outside the territorial limits of the COUNTY.
39. LEGAL OBLIGATIONS AND RESPONSIBILITIES
This Agreement is not intended to, nor shall it be construed as, relieving any participating
entity from any obligation or responsibility imposed upon the entity by law except to the
extent of actual and timely performance thereof by any participating entity, in which case
85
the performance may be offered in satisfaction of the obligation or responsibility.
Further, this Agreement is not intended to, nor shall it be construed as, authorizing the
delegation of the constitutional or statutory duties of the COUNTY, except to the extent
permitted by the Florida constitution, state statute, and case law.
40. NON-RELIANCE BY NON-PARTIES
No person or entity shall be entitled to rely upon the terms, or any of them, of this
Agreement to enforce or attempt to enforce any third-party claim or entitlement to or
benefit of any service or program contemplated hereunder, and the BIDDER and the
COUNTY agree that neither the BIDDER nor the COUNTY or any agent, officer, or
employee of either shall have the authority to inform, counsel, or otherwise indicate that
any particular individual or group of individuals, entity or entities, have entitlements or
benefits under this Agreement separate and apart, inferior to, or superior to the
community in general or for the purposes contemplated in this Agreement.
41. ATTESTATIONS AND TRUTH IN NEGOTIATION
BIDDER agrees to execute such documents as COUNTY may reasonably require,
including a Public Entity Crime Statement, an Ethics Statement, and a Drug-Free
Workplace Statement. Signature of this Agreement by BIDDER shall act as the execution
of a truth in negotiation certificate stating that wage rates and other factual unit costs
supporting the compensation pursuant to the Agreement are accurate, complete, and
current at the time of contracting.
42. NO PERSONAL LIABILITY
No covenant or agreement contained herein shall be deemed to be a covenant or
agreement of any member, officer, agent or employee of Monroe County in his or her
individual capacity, and no member, officer, agent or employee of Monroe County shall
be liable personally on this Agreement or be subject to any personal liability or
accountability by reason of the execution of this Agreement.
43. EXECUTION IN COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall be
regarded as an original, all of which taken together shall constitute one and the same
instrument and any of the parties hereto may execute this Agreement by signing any such
counterpart.
IN WITNESS WHEREOF, each party hereto has caused this Agreement to be executed
by its duly authorized representative.
Attest: DANNY L. KOHLAGE, CLERK
BOARD OF COUNTY
COMMISSIONERS OF MONROE
COUNTY FLORIDA
By:
Deputy Clerk
By:
Mayor/Chairman
86
WITNESS:
Print Name:
WITNESS:
Print Name:
87
BIDDER
Print Name and Title
Date:
SECTION FOUR:
FORMS
Attachment A
Attachment B
Attachment C
Attachment D
Attachment E
Attachment F
Submission Response Form
Non-Collusion Affidavit
Public Entity Crime Statement
Drug Free Workplace Form
Lobbying & Conflict of Interest Clause- (Ethics Clause)
Indemnification and Hold Harmless
88
SUBMISSION BID RESPONSE FORM
For Ambulance Specification
BID TO:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
C/O PURCHASING DEPT.
1100 SIMONTON STREET ROOM 1-213
KEY WEST, FL 33040
The undersigned, having carefully examined the specifications, bid and addenda hereto and other
bid documents for:
Ambulance
In conformance with said specifications and other bid documents including Addenda thereto.
Dollars.
(Total Base Bid in words). This amount will be the number used to determine bid award.
$
(Total Base Bid in Numbers for one (1) unit)
I acknowledge receipt of Addendum (a) No. (s)
Delivery Days.
I have included:
o Submission Response Form _
o Non Collusion Affidavit
o Public Entity Crime Statement _
o Lobbying and Conflict ofInterest Clause Form_
o Drug Free Workplace Form_
o Indemnification and Hold Harmless
(Check mark items above, as a reminder that they are included).
Company Name and Mailing Address:
Telephone and Fax Numbers:
I state that I am authorized to submit this bid.
STATE OF
(Signature of Bidder)
COUNTY OF
Date
PERSONALLY APPEARED BEFORE ME, the undersigned
authority, who, after first being sworn by me, (name of
individual signing) affixed his/her signature in the space provided above on this
day of , 20
My commission expires:
NOTARY PUBLIC
Attachment A
89
NON- COLLUSION AFFIDAVIT
, of the
according to law on my oath,
I,
city of
and under penalty of perjury, depose and say that;
1) I am
the Bid for the project described as follows:
, the bidder making
2) The prices in this bid have been arrived at independently without collusion,
consultation, communication or agreement for the purpose of restricting competition, as
to any matter relating to such prices with any other bidder or with any competitor;
3) Unless otherwise required by law, the prices which have been quoted in this
bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed
by the bidder prior to bid opening, directly or indirectly, to any other bidder or to any
competitor; and
4) No attempt has been made or will be made by the bidder to induce any other
person, partnership or corporation to submit, or not to submit, a bid for the purpose of
restricting competition; and
5) The statements contained in this affidavit are true and correct, and made with
full knowledge that Monroe County relies upon the truth of the statements contained in
this affidavit in awarding contracts for said project.
STATE OF
(Signature of Bidder)
COUNTY OF
Date
PERSONALL Y APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, (name of
individual signing) affixed his/her signature in the space provided above on this
day of
,20
My commission expires:
NOTARY PUBLIC
OMB - MCP FORM #1
Attachment B
90
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted bidder list following a
conviction for public entity crime may not submit a bid on a contract to provide any
goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit
bids on leases of real property to public entity, may not be awarded or perform work as a
bidder, supplier, subbidder, or BIDDER under a contract with any public entity, and may
not transact business with any public entity in excess of the threshold amount provided in
Section 287.017, for CATEGORY TWO for a period of36 months from the date of being
placed on the convicted bidder list."
By executing this form, I acknowledge that limy company is in compliance with the
above.
STATE OF
(Signature of Bidder)
COUNTY OF
Date
PERSONALL Y APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, (name of
individual signing) affixed his/her signature in the space provided above on this
day of
,20
My commission expires:
NOTARY PUBLIC
Attachment C
91
DRUG-FREE WORKPLACE FORM
The undersigned bidder in accordance with Florida Statute 287.087 hereby certifies that:
(Name of Business)
1. Publishes a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace
and specifying the actions that will be taken against employees for violations of such
prohibition.
2. Informs employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug-free workplace, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be imposed
upon employees for drug abuse violations.
3. Gives each employee engaged in providing the commodities or contractual services
that are under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notifies the employees that, as a condition
of working on the commodities or contractual services that are under bid, the employee
will abide by the terms of the statement and will notify the employer of any conviction
of, or plea of guilty or nolo contendre to, any violation of Chapter 893 (Florida Statutes)
or of any controlled substance law of the United States or any state, for a violation
occurring in the workplace no later than five (5) days after such conviction.
5. Imposes a sanction on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's community, or
any employee who is so convicted.
6. Makes a good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with
the above requirements.
Bidder's Signature
Date
OMB - Mep FORM #5
Attachment D
92
LOBBYING AND CONFLICT OF INTEREST CLAUSE
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
warrants that he/it has not employed,
retained or otherwise had act on his/its behalf any former County officer or employee in
violation of Section 2 of Ordinance NO.1 0-1990 or any County officer or employee in
violation of Section 3 of Ordinance No. 10-1990. For breach or violation of this
provision the County may, in its discretion, terminate this contract without liability and
may also, in its discretion, deduct from the contract or purchase price, or otherwise
recover, the full amount of any fee, commission, percentage, gift, or consideration paid to
the former County officer or employee.
(Signature)
Date:
STATE OF
COUNTY OF
PERSONALL Y APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, affixed
his/her
signature (name of individual signing) in the space provided above on this
of
day
,20_
NOTARY PUBLIC
My commission expires:
OMB - MCP FORM #4
Attachment E
93
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
Indemnification and Hold Harmless
for
Other Bidders and Subbidders
The Bidder covenants and agrees to indemnify and hold harmless Monroe County Board
of County Commissioners AND Board of Governors for District I, its servants, agents
and employees from any and all claims for bodily injury (including death), personal
injury, and property damage (including property owned by Monroe County) and any
other losses, damages, and expenses (including attorney's fees) which arise out of, in
connection with, or by reason of services provided by the Bidder or any of its
Subbidder(s) in any tier, occasioned by the negligence, errors, or other wrongful act or
omission of The Bidder or its Subbidders in any tier, their employees, or agents.
In the event the completion of the project (to include the work of others) is delayed or
suspended as a result of the Bidder's failure to purchase or maintain the required
insurance, the Bidder shall indemnify the County from any and all increased expenses
resulting from such delay.
The first ten dollars ($10.00) of remuneration paid to the Bidder is for the
indemnification provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance
requirements contained elsewhere within this agreement.
Bidder's Signature
Date
TCS
Attachment F
94
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 18, 2007
Division:
Emergency Services
Bulk Item: Yes X
No
Department: Fire Rescue
Staff Contact Person: James Callahan
AGENDA ITEM WORDING: Approval to continue to retain the four Flight Nurse positions on a
temporary basis pending the outcome of the RFP process.
ITEM BACKGROUND: During the Fiscal Year 2007 budget process, the Board approved the
appropriation of $346,020 in funds for Flight Nurse Services for the Trauma Star Program, but not as
specific positions. On April 23, 2007, Susie Martenson was hired as the Air Medical Services Chief-
Trauma Star, and her immediate role was to hold interviews for Flight Nurses to be able to get the
program up and running. Team interviews were conducted, selection was made, and three qualified
flight nurses were hired as "temporary" employees, with the forth yet to be identified. Moving
forward with the program, at the June 20, 2007 BOCC meeting, an agenda item was presented
requesting approval to add four Flight Nurse positions to the Emergency Services Division Budget,
Fire Rescue Department effective May 9, 2007. The Board "tabled" the item pending the outcome of
the RFP process which would ascertain the feasibility of air medical services being provided by
another entity. Given the need to have the flight nurses in order for the hospitals to request
interfacility transfers, the value of utilizing these nurses for on-site transfers of trauma victims, and the
extreme likelihood that terminating them would eliminate the possibility of the County being able to
provide flight nurses should the RFP process not result in a contract for a provider other than the
Sheriff, there is ample justification to retain the nurses on a temporary basis pending the outcome of
the RFP process.
PREVIOUS RELEVANT BOCC ACTION: During the Fiscal Year 2007 budget process, the Board
approved the appropriation of $346,020 in funds for Flight Nurse Services for the Trauma Star
Program, but not as specific positions. On June 20,2007 the Board tabled the item requesting
approval to add four Flight Nurse positions to the Emergency Services Division Budget, Fire Rescue
Department effective May 9, 2007.
CONTRACT/AGREEMENT CHANGES: Not a contract.
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: Pay Grade 9 = $41,678 - $60,433 per position with no benefits
BUDGETED: Yes X No
COST TO COUNTY: Same as above
SOURCE OF FUNDS: Fine and Forteiture
REVENUE PRODUCING: Yes
No
AMOUNT PER MONTH Year
APPROVED BY: County Atty N/ A OMB/Purchasing N/ A Risk Management N/ A
DOCUMENTA TION:
DISPOSITION:
Revised 08/06
Included X
Not Required_
AGENDA ITEM #
Org Code Expenditure Detail Item Budget grouped by Business Center, Business Unit
Monroe County Board of County Commissioners Fiscal Year 2007
Service FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Expenditure Detail Item Description Level Issue # Budget Budget Budget Budget Budget
12 Emergency
]110 Emergency Medical Air Transportl
11000 Emer~ency Med Air Trans
510120 Regular Salaries & Wages <-. 1,960 2,065 2,174
FY 07 Anniversary Increase - New0003 Vacant 1,860
FY 07 Anniversary Increase - New0004 Vacant 1,860 1,960 2,065 2,174
FY 07 Anniversary Increase. New0005 Vacant 1,860 1,960 2,065 2,174
FY 07 Increase. New0003 Vacant 2,108 2,230 2,358 2,491
FY 07 Increase - New0004 Vacant 2,108 2,230 2,358 2,491
FY 07 Increase - New0005 Vacant 2,108 2,230 2,358 2,491
Salary - New0003 Vacant 62,000 63,488 65,012 66,572
Salary - New0004 Vacant 62,000 63,488 65,012 66,572
Salary - New0005 Vacant 62,000 63,488 65,012 66,572
510120 Regular Salaries & Wages 197,904 203,034 208,305 213,711
5.10210 Fica Taxes
FICA - New0003 Vacant 4,090 4,196 4,305 4,417
FICA - New0004 Vacant 4,090 4,196 4,305 4,417
FICA - New0005 Vacant 4,090 4,196 4,305 4,417
Medicare - New0003 Vacant 957 981 1,007 1,033
Medicare. New0004 Vacant 957 981 1,007 1,033
Medicare - New0005 Vacant 957 981 1,007 1,033
510210 Fiea1'axes 15,141 15,531 15,936 16,350
510220 Retirement Contributions
Retirement. New0003 Vacant 14,163 14,531 14,908 15,295
Retirement - New0004 Vacant 14,163 14,531 14,908 15,295
Retirement. New0005 Vacant 14,163 14,531 14,908 15,295
510220 Retirement Contributions 42,489 43,593 44,724 45,885
510230 Life And Health Insurance
Health Insurance - New0003 Vacant 9,480 9,480 9,480 9,480
Health Insurance - New0004 Vacant 9,480 9,480 9,480 9,480
Health Insurance. New0005 Vacant 9,480 9,480 9,480 9,480
510230 Life And Health Insurance 28,440 28,440 28,440 28,440
510240 Workers Co~ensation
Worker Comp - NewOO 3 2,268 2,327 2,387 2,449
Worker Comp - NewOO04 2,268 2,327 2,387 2,449
Worker Comp - NewOOOS 2,268 2,327 2,387 2,449
510240 Workers Compensation 6,804 6,981 7,161 7,347
530316 Medical Services
01) Physicals, Drug Screen, Exposure Testing
Notes: 01) Physicals, drug screen, exposure testing:
moved from 13001 530316)
530340 Other Contractual Service
01) Medical Director Services
02) Flight Nurse Service
Advance Data Processing Inc.
Sheriff Helicopter Budget
1 500 500 500 SOO
($500) Historical experience to cover 3 positions. (These funds are being
1S,OOO 15,000 15,000 15,000
346,020 346,020 346,020 346,020
89,040 89,040 89,040 89,040
1,429,879 1,429,879 1,429,879 1,429,879
530340 Other Contractual Service 1,879,939 1,879,939 1,879,939 1,879,939
Variance: 01) Medical Director Services ($60,000): Amount requested for consideration by Dr. Schwemmer for additional
responsibility for providing medical direction to the paramedic and nurse crews operating on Trauma Star during interfacility
transfers of critical patients. A projected increase in demand for these flights is anticipated in light of recent developments
in the aeromedical community regarding the withdrawal of a significant operator. NOTE: This is a projection for discussion
purposes. There is no current contractual requirement in place. REDUCED TO $15,000 PER TW ROUNDTABLE 5/25/06
02) Flight Nurse Services ($346,020): Projected cost to enter into a contractual service for flight nurses to accompany
Trauma Star on critical interfacility patient transfers. Assumptions:
$300.00/mission X 3 missions per day X 365 days = $328,500
$2/hour on call rate X 24 hours X 365 days = $17,520
530400 Travel And Per Diem
GovMax
2,287
2,287
2,287
2,630
2,630
2,630
68,170
68,170
68,170
219,261
4,S31
4,531
4,531
1,060
1,060
1 ,er60
16,773
15,692
15,692
15,692
47,076
9,480
9,480
9,480
28,440
2,S13
2,S13
2,S13
7,539
500
15,000
346,020
89,040
1,429,879
1,879,939
10/2812006
OK'!v~rY ~~~~E
{30SI 294-4641
('. ~ .-r_
BOARD OF COUNTY COMMISSIONERS
Moyor Mori<! Oi Gennoro, Dislricl ~
lloyor Pro rem Dilie M. Ip.hor, Oishitl t
Goorge Hell!lenl, Disl.;cI2
(oorles 'Sonny. I\c(oy, Oi,' IIt1 3
S)ivio J.llurphy, OJ,lrkl 5
Employee Services Division
Human Resources
1100 Simonton Street, 2nd Floor
~._-~t, FL 3304Q
~"
-,~ In / ~ 9 ~oo 7
f ostmg Date
~':'''I'
MONROE COUNTY PROMOTIONALOPPORTUNITYN OTICE
THE POSITION OF FLIGHT NURSE. FIRE RESCUE SERVICE. MARATHON
IS NOW OPEN AT PAY GRADE LSALARY, $41.678.24 - $51.055.45 /40 HPW
(DEPENDING ON QUALIFICATIONS.)
· VETERANS PREFERENCE A V AJLABLE:
· SAFETY SENSITIVE POSITION:
· GRANT POSITION (IF GRANT ENDS, POSITION WILL NOT BE CONTINUED)
l2lVES 0 NO
DYES [g] NO
DYES [g] NO
THIS POSITION:
l2$J IS A CAREER SERVICE STATUS POSITION.
o IS NOT A CAREER SERVICE STATUS POSITION.
In accordance with the Monroe County Personnel Policies and Procedures, it is the policy of the Board of
County Commissioners to consider employees for promotional opportunities before applicants from the
general public are considered.
Promotional Opportunity Notices will be posted for a minimum of seven (7) calendar days (including the
date of posting) during which time employees under the auspices of the County Administrator will have the
right to apply for these positions before anyone outside the County service will be considered.
An employee wishing to apply for a position through the Promotional Opportunity process will
complete the Promotional Opportunity Application and submit it to the Personnel Representative in
the lower, middle, or upper keys for a date stamp to insure timely referral within the 7 day period.
Supervisor and/or Department Head signature can then be obtained by the employee or routed by the
Personnel Representative, whichever is more feasible.
Job interviews will be based on information on file and/or submitted with an application.
The County reserves the right to reject any applications not submitted on a timely basis.
J2~p;)
HUMAN RESOURCES
MONROE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
ESFRSIOl
MONROE COUNTY, FLORIDA
JOB DESCRIPTION
r:
Position Title: Flight Nurse
Posi~io~ L~vel: 9 f'LSA Statl~s: Nonexcm t
Date: J anuar' 10. 2007
CI~$:h5 Cod~:
GENERAL DES.cRIPTION
-----~'rtTfrrillfor111mil.m Oil tMntescnp7lmrtras heeil7fes~glled to ifultcate the generaTiiature mrif----
level of work performed by employees within this classification. It is not designed to contain
or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications
required of employees assigned to this job.}
Will function as a Flight Nurse in the pre-hospital and inter-facility arena, and transport critically
ill or injured patients to appropriate receiving facilities. Protects life and property. in compliance
with County policies and procedures, by performing emergency medical techniques (Advanced
Life Support) and patient care procedures, responding to disasters and other emergencies, and
maintaining department aircraft (hel icopter) equipment. and stations, Nurse must pOt-isess
knowledge of aero-medical supplies. equipment and medication in the management of in-night
emergencies; patient comfort and safety measures in the aero-medical environment; and
principles and practices of nursing including the implications of drug therapy and the effects of
altitude. Nurse must become familiar with Monroe County Fire Rescue (MCFR) Medical
Treatment Protocols, Trauma Transport Protocols, and Standard Operating Procedures reIating to
air medical response and transport. Participates in public education activities and training to
improve public awareness of public safety and emergency medical issues. May drive and/or
operate County vehicles. On call 24 hours pending disasters.
('<,%-,
v~~~}
KEY RESPONSIBILITIES
I. Responds to medical. trauma. and othc-r emergency calls. then evaluates the scene of an accident and/or
emergency, triages patients. provides advanced life support. and operates air medical and EMS equipmenr.
Assesses patient needs in pre-hospital and hospital settings utilizing accepted nursing and paramedic ,qandurds:
set.~ priorities of care rapidly and accurately under all conditions and in varied environments: functions in the
field without direct supervision utilizing assessment skills and written protocols when physician contact is not
possible. and accepts rl'sponsibility for such actions. '"
2. Plans and prnvides in-tlight patient care, continuously monitors and evaluates paticnt's cnnditilln and reaLtillns to
in~fIight stresses. Initiates appropriate action in management of patient's symptoms arising from illness. injury.
and in-flight ~trcsscs. Plans. evaluate!;. and implements interventions for sol ving patient ~'are pf<lblems according
to need!; and established nursing prowcols. Administers emergency medical technique,~ <Basic and Advanced
Life Support) as defined and authorized by the Medical Director and/of online physi....ian ....ontrnl and in
a~'cnrdan~'e with protocols and Florid;! Law. Provides emcrgen....y ....are. initiates emergency trcatment in the
absence of a physician for in-night medical emergencies. and pm\ ides emergency L'art' to patit'nt~ in the C'vent Dr
an aircraft emergency. Communicates with dbpatch and re~'eiving hllSpitilb. *
3. Tram.ports, lith and carrie~ various weight and diamt'tcrs of o:quipmt'nt at the scene of an accident.
-t, Inspects, de,lIls and mainlains personal protective gear. assigned aircraft (helicllpter). equipmc-nL and statitlns to
ensure operational readiness. Participate~ ,IS ,Ill active memher llfthe air medical team and is resplln~iblc fill'
performing assigm>d duties.
:). L';:<I[flS laytlut llf the responsc "rea ,Illd fadlitks; cllllcc[~ information for pre-incidcnt planning.
6. (\s~ists with landing lOne inspet.:tiol1s tn detect potential halard~.
7. Conducts and/or a~~ists Ira ining ,llld drifb tlf Fir,;: Department emergcn....y mt'dical st'nices openllloll,S and
prnL'euures with career and \"Illumeer firerightcrs. Emergen~'Y [Ykdical Te~'hnicians. and P<lr<lmcdit.:s as required.
Position Title: Flight Nurse
Position Lcyel: 11
FLSA Status: l'iOI1l..'Xt'lll t
Date: Janllar . 10.2007
C1uss Code:
(":'>.
c.
k. Cllndu<:b tour~ of a viatilln hangar and/nr fire station). .mu (kmoll~tratc~ EMS/,\crOTI1t;'dit'al equipment. Pfe~cnt).
and/Dr pani<:ipatc, in. fir,t aid, CPR <:Ia~,c, and etlul.:atinn programs. to imprmc pub!i.... awarcnes, nf publil'
~afct} and emergen....) mcdit'al i,~ucs. Pr<lmotcs and parti....ipate' in puhlic information and education rdal ing to
emergency medical sCfVl<:es and the ht'alth cart' system in1leneral. As,i~t \\ith medical marketing of the air
transport pwgnlm as n..'que-redny-tvrCFR anJ/oi'--;\fcdi~ilI5'ireChifi(l incluck meclrng-;V:rih-ilh-Y;:Tcrans. hospitah:- .
und Dlher~ within South flllridu. Assists in respnnding tn and in repnrting L'ilizen inquiries or complailll~.
l). Maintains and annlltale~ in-llight patienl records. Maintains and completes data \In all fnrm~ relative 10 the
mission. Provides written suppnrtiw documentation to follow-up patient infnrmalion. if nt'eded. Maintain and
update equipment and PWlllcol manual:.. Pro\'ide documentation. evaluation. and recnmmendal ions fnr quality
assurance mnnitoring to enhant'e air medical operation. Provide direct patient medica! t'arc report to re<:eiving
physicianlfai.:ility/nurse. Performs recording udivities to include. but nol limited tn: writing memos and
summaries; cllmpleting inl.:ident and putient l.:are reports; and reporting aircraft equipment and apparalus defet.ts.
Participates in process improvement. quality assurano.:e and edui.:ationul programs as they relate to the emergency
medical services issues within the Fire Department. Will participate in patient t'are repurt review, and in-service
presentations. Assists Medical Director with medic.:al edu....ation and quality assurance issues. *
10. Works shift and call back (and/or overtime) to meet department needs. On call 24 hours pending disasters."
I I. Keeps abreast of and complies with County polides. department rules and regulations. standard llperating
procedures. llnd EMS protocols. Attends training. company drills. and administrative sessions as required.
12, Performs other similar and related duties as required,
*Indicates an "essential" job function
t1c"w,:L
'.~'l~"~
,-~ ...
,,;-.';/
{
\
Position Tille; Flight :\ursc
Position Lenl: 9 FLSA Status: NoneXt'lll t
Date: Januar 10. 2007
Class Code:
( -:c
KEY JOB REQUIREMENTS
Education:
Experience:
~:>'h
!~--<X:
'~~ftl
High School Diploma required and Associate's Degree in nursing from
an accredited school of prof@ssional nursing required. Must have the
foltmvirrg:-N'urSF!11TIst-p-crSSess a vaticttrnrestncted Flonda-TJc'ense ft,--
practice nursing (RN). Must hold current Advanced Cardiac Life
Support (ACLS), Basic Life Support (BLS), Pediatric Advanced Life
Support (PALS), Air Medical Core Crew Curriculum (AMCCC) or have
completed a flight nurse course acceptable to MCFR and the Medical
Director, a Trauma Course such as TNCC, BTLS, PHTLS, or the
equivalent of any of these courses. Preference given to those holding
State of Florida/National Registry EMT and/or Paramedic certifications.
Instructor status in any of the preceding areas is also given preference.
Trained, experienced, and otherwise qualified to deliver pre-hospital and
inter-facility care to critically ill or injured patients. Five (5) years to
seven (7) years minimum adult and/or pediatric emergency and/or
critical care experience. Must have significant knowledge of critical care
nursing as evidenced by experience in ICU or ER delivering emergency
medical care in the hospital and/ or pre-hospital environment.
Willingness to take and complete department Emergency Vehicle
Operations Course in accordance with Florida Statutes.
Impact of Actions: Makes recommendations or decisions which usually affect the assigned
department, but may at times affect operations, services, individuals, or
activities of others outside of the assigned department.
Complexity:
Decision Making:
Commll1ticatiOlt
with Others:
Managerial Skills:
Work is non-standardized and widely varied requiring the interpretation
and application of a substantial variety of procedures, policies, and! or
precedents used in combination. Frequently, the application of multiple,
technical activities is employed; therefore, analytical ability and inductive
thinking is required. Problem solving involves identification and
analysis of diverse issues.
Supervision is present to establish general objectives relative to a specific
project, to outline the desired end product and to identify potential
resources for assistance. Independent judgment is required to identify,
select, and apply the most appropriate of available guidelines and
procedures, interpret precedents, and adopt standard methods or
practices to meet variations in facts and/ or conditions.
Regular internal and extemal contacts required to carry out program
and to explain specialized matters. Also requires continuing contacts
....-ith officials at higher levels on matters fl'quiring cooperation,
eXplal1<ltion and persuasion or with the public lJwolving the enforcement
of regulations, policies and procedures.
Responsible for orienting and training others. <lnd c1ssigning und
reYie,ving their work. May also be responsible for ucting in a "lec1d" or
"senior" capacity over other positions performing essentic111y the sume
(~-r;.
G~'?'.,
"-~
iJii
c
Position Title: Fllgh[ Nurse
Position Level: 9 FLSA Status: NOl1cxt'nl [
Date: Jallllar' 10. 2007
Class Code:
work, or related technical tasks and reporting to a higher level on a
fornlc11 ba..,>is.
Workillg COlufitiOIlSI
'S.icaLEffort:
Work requires extreme phy~~cal exertion and/or physical strain to the
point..GLphysical-ta.tig-UQ.,..-W~n':itonmt'ffi-ffivol'/c:; t.:~re to job"
hazards where there is a high possibility of injury.
APPROV ALS
Departmellt Head:
Namedm~J (~/~,
Division Director:
Name; JA.....~ Cft~Y1
COllllty Administrator
Name;
-;/r/~<J 5' ~(LJi! t;
.------ , ,''i /
Signature; V ~1t4---
L7~
Date: /_/CJ ~d" 7
,. .
S. ~41
Ignature: ~t ~p
{/
Date: /-/d -t17
or. ..
Signature:
Date: 3 Ii :/; "7
. ~
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 18, 2007
Division:
Engineering
Bulk Item: Yes -2L No
Department: Facilities Development
Staff Contact PersonlPhone #: Jerry Barnett X4416
AGENDA ITEM WORDING: Receipt of monthly report on Change Orders reviewed by the County
Administrator's Office.
ITEM BACKGROUND: There were five change orders considered and approved by the County
Administrator for the period beginning June 1, 2007 and ending June 30, 2007, for a total of
$32,029.61.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly
report of all change orders considered by the County Administrator.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: N/A
TOTAL COST:
N/A
BUDGETED: Yes N/A
No
COST TO COUNTY: N/ A
SOURCE OF FUNDS:
N/A
REVENUE PRODUCING: Yes
No
AMOUNTPERMONTB_ Year
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management _
DOCUMENTATION:
Included
x
Not Required_
DISPosmON:
AGENDA ITEM #
Revised 11/06
MONROE COUNTY
FACILITIES DEVELOPMENT
M",fL M 0 RAN DUM
TO: David Koppel
County Engineer
FROM: Ann Riger, Contracts Administr
Facilities Development
DATE: July 3,2007
RE: Agenda Item - Change Order Report
AGENDA ITEM WORDING: Receipt of the monthly report on Change Orders reviewed by
the County Administrator's Office.
ITEM BACKGROUND: There were jive change orders considered and approved by the
County Administrator totaling $32,029, 6L They are as follows.'
1, Mu"ay E Nelson Government & Cultural Center - Change Order No. 2 for a no cost
time extension of 58 days, from April 3, 2008 to May 31, 2008, due to the delays of the issuance
of a building permit revision.
2. Tavernier Fire Station - Change Order No.5 for an increase of $26,518.80 for the
replacement of the roof that was excluded from the project scope of work.
3. Tavernier Fire Station - Change Order No.6 for an increases of $2,534.06 for an
additional angle bracket on top of new I beam needed to support the roofrafters properly.
4. N. Key Largo Fire Station - Change Order No. 15 for a no cost time extension of 49
days from April 17, 2007 to June 5, 2007 due to the delayed delivery of ftncing, landscaping
delays, and the installation of fuel pump and epoxy flooring.
5. Freeman Justice Center - Change Order No. 35 for an increase of $2,976.75 to furnish
and install a reinforced concrete pedestal for the stainless steel sculpture by James Russell. This
cost will be associated with the allocation for Arts in Public Places.
PREVIOUS RELEVANT BOCC ACTION: On &ptember 9,1998, Ordinance No. 026-1998
was adopted in order to provide that the County Administrator may approve separate, non-
cumulative change orders for construction projects and proftssional service contracts in amounts
not to exceed $25,000.00 or 5% of the original contract price, whichever is greater. The BOCC
requested a monthly report of all change orders considered by the County Administrator.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: N/A
Thank you. If you have any questions please call me at ext. 4439.
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MONROE COUNI'Y / ENGINEERING /FACILITIES DEVELOPMENf
CONTRACf CHANGE ORDER
PROJECT TITLE:
Murt-r E. Nelson Gowmment & Cultnl Center
102050 Overseas Highway
Key Largo. Florida
CHANGE ORDER NO: 2
INITIATION DATE: March 5, 2007
CONTRACT DATE: November 15. 2006
TO CONTRACTOR:
AFCO Constructors, Inc.
1804 NW Madrid Way
Boca Raton, FL 33432
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price) .... ...... ......... ... '" ...... ... ....... $10,867,266.00 .
Net change by previously authorized Change Orders ,t........ ... ......... ......... ......... ......... $ eft?....7iZ.31)(lf51 Lf<6.'J.n}
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change Order was ... ...... $'tO,~,513.49/i' Ifl~- JJ3'.'1 j
The (Contract Sum) (Guaranteed Maximum Price) will be (Increased) (decreased) / /
(unchaooedl by this Change Order '" ...... ........ N1A
The new (Contract Sum) (Guaranteed MaxImum Price) including this Change Order is ... $10,2Al2.513.....,1J/11~ '7'71 'I')
The Contract Time will be (increased) (decreased) (unchanged) by ...... ...... ............ ..... 58 Days
The date of Substantial Completion as of the date of this Change Order is ..................... May 31, 2008
Detailed description of change order and justification:
The Notice to Proceed was Issued on JanUIIfV 2. 2tJ07 to .'Iow the c~ ~
construction DTWNIratIons In antlclDat/o?;: ==~= :.:.e:;;;;;, Me':;, ~'::: for
the founddon. The Issuance of. buM ~ ~-!!:
contractM reauests an extension of the '::,,~ ~~ ;,~ -;;;;; ~ In ~nce 01
bulldlno oennIt.. wIIIJ no cost lactuse to
This chanae order Is 0% of the orIoIn.' contract DI1ce.
Not valid until sioned bv Owner. Architect. Construction ManaGer and Contractor
ARCHITECT:
V
CUrrl~1 S.xo . .:~ -" 'a
.., . ,.;1" it/ /.Vi. -~..--.... ',,/
/" Lc.-/r, j' '"
,. ,-. !. / L~
\- AFCO Con.J)tnktors. Inc.
/
DIRECTOR, FACILITIES DEVELOPMENT: /)./
s
/1.'1
S 1(; G'
Date
4/Mc/,
Date
CONTRACTOR:
COUNTY ENGINEER:
David . Koppel, P.E. .
~.r
Thomas Willil6ebbie ftederiCk-DePuty
5-' 3t..?l..y
Date
50J-o
Date
Lflj ~~7
, Date
COUNTY ADMINISTRATOR
Change Order Attachment per Ordinance No. 004-1999
· Change Order was not induded in the original contract specifications. Yes t8] No 0
If Yes, explanation:
The permit delays were not Included In the original specifications but were discussed with the
co,m.ctor., the pt'fJ-ConstructJon meeting on December 19, Zoot. The lIppfOIICh to ffIqUeSt a
construction period extension after permit Issuance at no cost to the County was agreed to at that
meeting.
· Change Order was included in the original specifications. Yes 0 No ~
If Yes, explain what event or circumstance compels an Increase In the contract price:
· Change Order exceeds $25,000 or 5% of contract price (whichever Is greater). Yes 0 No ~
If Yes, explanation as to why ills not subject for a calling for bkfs:
· Project architect approves the change order. Y es ~ No 0
If no. expfanation of why:
· Change Order ;s correcting an error or omission in design document. Yes ONo ~
Should a daim under the applicable professional liability policy be made? Yes 0 No 181
Explain:
CMD007-l/20/06
l-ll~ ~~~~/~~ F-642
AFCO
CONSTRUCTORS, INC.
1804 NW Madrid Way
Boca Raton, FL 33432
T: (361) 331-2160 F: (.561) 3]1.~1
Attention: Mr. Jeny Barnett, Director
March 5, 2007
MCO: 06-119/03
County ofMomoe
Facilities Development Department
1100 Simonton S1reet
Key West, Florida 33040
(305) 292-4429 Fax: (305) 295-4321
Reference: Murray E. Nelson Government &: Cultural Center
Mooroe County Project #05030]
"No Cott tbDe exteasioa."
GemJemen:
Mca would like to request a "No Cost Time ~iOll" as outlined in your letter
dated January S, 2007. The notice to proceed was issued Ianuary 2. 2007; the
foundation permit was Dot issued until March ], 2001.
The total Dumber of days being requested for the time extension is fifty eight.
cc: C. Aronson, Conie, Sowards &: Aguila
A. Ferrera, APCD
S. Ferren. MeO
P. Flowers. MeO
MeO Job File
J - .1.L:J t'llJ.,q/ llJ~ r-b4t::
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~ .....DHi..wo, DII.ricH. .. .
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Geargt: .....~2: . . .
. . o.rtes"'Samv'" McCoy, DIstrtct J
~l Fobpho;,~5
. . .' . JlinU.yS.200T
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. o.w Mr: 'RMifi.
1~~~.)'QUt.....--. 12-~{~.:~~..1eU8r as:bmaI~~tf
. cl.o.w ~It~.~ ~ ~:.:~.'*fod of tithe r'"~(ilrll.~ daya).from the .
: current. 'Notil::e to. : eft'ectMt. 01-02-07 to the dIde:oIlssue t:A e.e foUndItion permit. When the IDtaI
.' iIiUmber at -- in known:'AE(;O IIt10UId --:a '" .. t:JidW Requftt ID .Monrae.CoUritY F-=-- . .
~.';';""~~~llmiI~~'~ '" . ....
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. :.. . : Kewfn~
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CWJte.~ AguIe ~ .
. " -, ... .
1100 Sbantoft StRu .
Jet:)' Westf1 J3OW'
Td: 305-292-4429
Fair:30j~295~32J
MEMORANDUM
TO: Board of County Commissioners
From: Thomas J. Willi
County Administrator
Date: May 30, 2007
RE: Change Orders
Attached is a proposed change order for AFCO Constructors, Inc. (Change Order
#2 for the Murray E. Nelson Government & Cultural Center is for a time extension
of 58 days due to delays in obtaining a building permit. The contract price will
remain unchanged.)
According to the ordinance adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the BOCC agenda.
rrC([ll/Jtu 1~--, I
The Administrator intends to approve this change order on Thursday, May 31 2007.
~~
Thomas J; illi
County Administrator
TJW: ode
CampoMAbra
From: Campo-Abra
Sent: Thursday, May 31, 20078:51 AM
To: County Commissioners and Aides
Subject: Change Order
Attachments: Change Order #2AFCO Constructors Inc.pdf
Please review the attached Change Order #2 for AFCO Constructors, Inc. for the Murray Nelson Gov Center.
Abra Campo
Sr. Administrative Assistant
OffICe of County Administrator
1100 Simonton St Suite 205
Key Wese FL 33040
(305)292-4445
5/31/2007
rage 1 or 1
MONROE COUNIY / ENGINEERING /FACILITIES DEVELOPMENr
CONTRACf CHANGE ORDER
PROJECT TITLE:
Tavernier Fire Station
CHANGE ORDER NO: 5
INITIATION DATE: 05/15/07
CONTRACT DATE: August 16, 2006
TO CONTRACTOR:
Overholt Construction Corporation
10460 SW 187111 Terrace
Miami, FL 33157
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price) ... ... ......... ......... ... ... ...... "" $984,458.00
Net change by previously authorized Change Orders ... ... ............ ... .................. ... ...... $27,106.40
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change Order was ......... $1,011,564.40
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanged) by this Change Order ... ......... ...... $26,518.80
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is ... $1,038,083.20
The Contract Time will be Qncreasedl (decreased) (unchanaed) by......... ...... ... ...... ...... N/A
The date of Substantial Completion as of the date ofthis Change Order is ... ...... ........... July 28,2007
Detailed description of change order and justification:
At the time the orlo/nal deslan IMCkaae was Df8Dared for the renovation. the reolacement of the
existina roof was soeclflcallv excluded from the orolect $CODe. In the Interim. the fire deoartment
has exoerlenced leaks In the roof. Alter an InsoectJon. the sutface of the roof was determined to
be at the end of its exDeCted life. whHe the structural details W8I'8 found to be In aood condition.
Patchlno miaht extend the life 0( the roof. however the more economlcallono term solution Is to
re-surface the roof now. while the build/no Is belno ffIIJoVllted to D18Clude damaae to the new/v
renOVllfed DOI1lons of the build/no.
This Chanae Order Is 2.69%f the orIalnal confnJct amount
Co
CONTRACTOR:
G.
ARCHITECT:
COUNTY ENGINEER:
COUNTY ADMINISTRATOR
Date
. / /
&-17~ '}
I Date
Change Order Attachment per Ordinance No. 004-1999
· Change Order was not induded in the original contract specifications. Yes [8] No 0
If Yes, explanation:
The existing roof was excluded from the bid package. The roof has since been
Inspected based on Information from the fire department that they have experienced
occaslonalleales. The most economical time to replace the roof Is during renovation
of the fire station.
· Change Order was induded in the original specifications. Yes 0 No ~
If Yes, explanation of increase in price:
· Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes 0 No !:8:1
If Yes, explanation as to why it is not subject for a calling for bids:
· Project architect approves the change order. Yes!:8:1 No 0
If no, explanation of why:
· Change Order is correcting an error or omission in design document Yes ONo !:8:1
Should a claim under the appficabfe professional liability policy be made? Yes 0 No !:8:1
Explain:
I"..'iT .
CONSTRUCTION CORPORATION
I"..'iT
RESIDENTIAL CONSTRUCTION INC.
CGC 058205
CGC 057740
Main Office -10460 SW 187 Terrace Miami, FL 33157 PH: 305-234-96n FAX: 305-971-8926 ACCT FAX: 305-2~535
Ocean Reef - 35 Ocean Reef Dr., Suite 148 Key Largo, FL 33037 PH: 305-367-1069 FAX 305-367-4069
Change Request I
Number: 10
Date: 519107
Job: 2006-1010 Tavernier Fire Station tI22
Phone:
To: Wilson, Kevin
Monroe Cnty Constr Dept
1100 Simonton Street
Room 2-216
Key West, Fl 33040
Fax: 305-295-4321
DescrIption: Re-Roof Existing Roof
We are pleased to offer the to.owing specifications and pricing to make the foRowing changes:
Replace the lower roofs, approximately 3600 sq ft, with a 20yr built up roof system using minerai surfaced fiberglass cap without
any insulation. This roof to receive a 20 year no doUar HmIt warranty. And the cost to replace (3) scuppers.
Description
Membrane RoofIng
Slblotal:
Price
$25.256.00
$25,256.00
$1,262.80
Total: $28,51'.10
Contractor's AIIow8d OH & P @ 5%
Submitted by: Pries. Teresa
Overholt Construction Corp.
Approved by:
Date:
05/11/2007 13:08 FAX 13054515339
KeF FIWUNG
MCF
FRAMING & TRIM, INC.
GeN!JtAL CONTRACTOR
STATE CER11FIED · CGC08239I · CSCOH2U
l!ltOPO!ULICONTRAq
2/06/2007
[Revised 5/10/2007]
Overholt Construction
10460 S.W. 187m Terrace
Miami, FL 33157
Attn: Craig OVerholt
Re: Re--Rooflng of Existing Bldg.
Site: FIRE STATION #22 [Dlv.2 thru 9]
Tavernier, Fl.
~
Job: If 07-5432P
Phone: [OR}305-367-1059
Fax: [OR] 305-367-4069
Fax: (Miami] 305-234-6535
SCOPE OF WORK
Re-RooIl!ltistlno aoildlna
As Per ptan from eng....... on record
CONTRACT TOTAL
$26,256.00
D~mpster supplied by Owner
p".,ment Sc:IMduM of v.~
SD4ti Deposit
25% Dtaw #1 050% complete
20% On. #2 ~ 75% CtJmplete
5% "Completion
. .." ~ 1..d'IUJll!! / fJP/o Me!
txdustons:
No EngllHlerflttJ or DT'lIwlng
No Permits
07-S42JP. Fire Station Ii22 - Rc~rms Existing BId{:. .2-602007 RI."'V1:;cd ;.10-07
KEYS 305/451-4914. FAX 305J451.5339. aEEPER 800/613.1998
. t'\ llI'\y.,ua . II'W 1 AD~t'\ 1;1 :\"":\7
ijJ 002
OS/11/2007 13:08 FAl 13054515339
KeF FRAlHNG
MCF Frutiat & Tn... file.
All material is guaranteed to be as specified. All work to be completed in a
workmanlike manner according to standard practices. Any alterations or
deviations from above specifications Involving extra cost wfll be executed
only upon written orders, and become an extra charge over and above the
estimate.
Contract Time is subject to delays caused by Owner, acts of God, acts of
govemmental authorIties (so long as not caused by Contractor), Floods,
hurricanes, strikes, fire and any other circumstances beyond Contractor's
control. Owner to carry fire, tomado, wind and other necessary insurance.
Our work Is fullv covered bv workman's comoensatlon and liabllltv Insurance.
Owner to provide necessary Bonds. Proof of necessary Insurance to be
provided to Contractor.
It Is further agreed should It become necesssry to hire an attorney In order
to collect the ~mount due on this contr~ct or to settle any disputes that may
occur that the owner will pay for any and aI/legal fees that may be Incurred
in the collectIon process.
Respef:tful/y submitted.
Contractor: Date:
NOTE: This ~ may be withdrawn by MCF FramIng & Trim. Inc. if not ~ withIn (30) days.
The above prices, specifications and conditions are satisfactory and are
hereby accepted. You are authorized to do the work as specified. Payment
will be made as outlined above.
Authorized Agent
Date
· 2 '
07-5423" - Fire Sbltion #22 - Re-Aooftng Existing 81dg. 2-6-2007 Revised 5-10-07
IilI003
~Jan "I ~7 12,03p
BOB
HILSON
. COMPANY, INC.
IOOFUfG & SHEET METAL
699 W. Mowry Drive
Homestead. FL 33030
P.O. Box'901543
Homestead,FL 33090
. 305-246-0209
305-248-1982 Fax
Monroe: .
305-451-2927
305-451-4953 Fax
Broward: 954-442-8955
)MtM!RCIAL I RESIDENTIAL
. REROOANG
. ROOF REPAIRS
. NEW ROOFING
. METAL ROOFING
. WATER PROOFING
· ROOF MAINTENANCE
LICENSED & INSURED
VISA & MASTERCARD
ACCEPTED
SERVING
QAOE
BROWARD
AND
FLORIDA KEYS
CC C041344
CC .C057388
CC C057397
www.bobhilson.com
p. 1
January 31,2007
,JAN 3 '1 2001 .
To: Overholt Construction
Attention: Rod Overholt
Fax: (305)367-4069
From: Tibor Torok
Subject: Budget RoOf Replacement for Fire Station #22
Number of pages (including cover sheet) 2
Rod,
We inspected the roof coverings on the Tavernier Fire Station #22.
We found the upper roof over the garage to be in decent
serviceable condition. The lower roof over the wood declced
section and the lower roof ovec the concrete roof deck section are
showing signs of aging and deterioration. There isa slight amount .
of ponding'water evidence on the roof. The scuppers are rusting
thru and the roofing membraDes are de-granulating and there is
evidence of deterioration due to ultra violet exposure. Except
where the scuppers arenJStcd there does not appear to be any
active leakage at this time. I would estimate this roof-system has at
most 3 to 5 years before it becomes totally unserviceable. There .
8Rl actually 4 options for us at this time;
1. 19oore the roof for now.
2. Replace the scuppers and leave the roof alone:
3. keplace the scuppers and Perform some type of maintenance
to the rooting membranes such as a coating, in an attempt to .
.' "buy a longer service life". .
4. Replace the lower roof sections .
, The cost to replace the 3 SCUppers would
.The cost to coat the lower roofs with a 2 part e
If the desire is to install tapered insulation to remove the ponding
water it would add an estimated. SIStOOO.OO to the above pricing.
ADDmoNS & RENOVATIONS
MONROE eoUNIY FIRE & RESCUE #22
SECTION 07511 - BUILT-UP ASPHALT ROOFING
PART I-GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Comact, including General and Supplementary CoOOitions and
Division 1 Specification Sections, apply to this Section.
12 SUMMARY
A. This Section includes the following:
1. Built-up asphah roofmg system.
B. Related Sections include the fonowing:
1. Division 6 Section "Rough Carpentry MisceJlaneous CaIpenby" for wood nailers, cants, CUIbs,
and blocking and for wood-based, structural-use roof deck panels.
2. Division 7 Section "Sheet Metal Flashing and Trim" for metal roof penetration flashings,
f\a~bi~, and counterflasbings.
1.3 DEFlNITIONS
A. Roofing Terminology: Refer to ASlM D 1079 and glossary of NRCA's "The NRCA Roofing and
Waterproofing Manual" for definition of terms related to roofing wolk in this Section.
B. Hot Roofing Asphalt: Roofing asphalt heated to its equiviscous temperature, the temperature at which its
viscosity is 125 centipoise for mopping application and 75 centipoise for mechanical application, within a
range of plus or minus 25 deg F, measured at the mop cart or mechanical spreader immediately before
application.
1.4 PERFORMANCE REQUIREMENTS
A. General: Provide installed roofing membrane and base flashings that remain watertiglt; do not pennit the
passage of water, and resist specified uplift pressures, thermally induced movement, and exposure to
weather without failure.
B. Material CompatIbility: Provide roofing materials that are compatIble with one another under conditions
of service and application required, as demomtrated by roofing manufacturer based on testing and field
experienre .
1.5 QUALITY ASSURANCE
A. Installer Qualifications: A qualified firm that is approved, authorized, or licensed by roofing system
manufacturer to install manufacturer's product and that is eligible to receive manufacturer's warranty.
BUll.. T -UP ASPHALT ROOFING
07511 -1
ADDmONS & RENOVATIONS
MONROE COUNlY FIRE & RESCUE #22
1.6 DELIVERY, STORAGE, AND HANDLING
A. Deliver roofing materials to Project site in original containers with seals unbroken am labeled with
mamfacturer's name, product brand name and type, date of manufacture, and directions for storage.
B. Store liquid materials in their original nnru.~ged containers in a clean, cby, protected location and within
tOO temperature range required by roofing system manufacturer. Protect stored liquid material from direct
sunlight
1. Discard and legally dispose of liquid material that cannot be applied within its stated shelf life.
C. Handle and store roofIng materials and place equipment in a manner to avoid permanent deflection of
deck.
1.7 PROJECT CONDmONS
A. Weather Limitations: Proceed with installation only when existing and forecasted weather conditions
pennit roofing system to be installed according to manufacturer's written instructions and warranty
requirements.
PART 2 - PRODUCTS
2.1 MANUF ACTIJRERS
A. Available Manufacturers: Subject to compliance with requirements, manufacturers offering products that
may be incorporated into the Work include, but are rot limited to, the following:
B. Manufacturers: Subject to compliance with requirements, provide products by one of the following:
1. Built-up Asphalt Roofing:
a. CertainTeed Corporation.
b. GAF Materials Corporation.
c. Johns Manville International. Inc.
d T AMKO Roofing Products, Inc.
e. Tremco, Inc.
2.2 ROOFING MEMBRANE PLIES
A. Ply Sheet: ASlM D 2178, Type IV, asphalt -impregnated, glass-fIber felt
B. Cap Sheet: ASTM D 3909, asphalt-impregnated and -<:oated, glass-fiber cap sheet, with white coarse
mineral-granule top swfacing and fine mineral surfacing on bottom surface.
2.3 FLASHING MATERIALS
A. Flashing Sheet: ASlM D 6164, Type lor II, polyester-reinforced, SBS-modified asphalt sheet; granular
surfaced.: suitable for application method specified and as follows:
1. GrannIe Color: White.
BUILT-UP ASPHALT ROOFING
07511 - 2
ADDmONS & RENOVATIONS
MONROE COUNTY FIRE & RESCUE #22
2.4 ASPHALT MATERIALS
A. Asphalt Primer: ASTM D 41.
B. Roofing Asphalt: ASTMD 312, Type ill or IV as recommended by built-up roofing system
manufacturer for application.
2.5 AUXILIARY ROOFING MEMBRANE MATERIALS
A. GeneI3l.: Auxiliary materials recommended by roofing system manufacturer for intended use and
compatlble with built -up roofIng.
B. Asphalt RoofIng Cement: ASTM D 4586, asbestos free, of consistency required by roofing system
manufacturer for application.
C. Cokl-Applied Adhesive: Roofing system manu.fac:turets standard asphalt-based, one- or two-part,
asbestos..free, cold-applied adhesive specially formulated for compatibility and use with bolli-up roofing
base flashings.
D. Mastic Sealant: PolyisobutyJene, plain or modified bitumen, nonbardening, noomigrating, oornOOnning,
and nondrying.
E. Fasteners: Factory-a>ated steel fasteners and metal or plastic plates meeting corrosion-resistance
provisiom; in FM 4470; designed for fastening roofing membrane components to substrate; tested by
manufacturer for required pullout strength; and acceptable to roofing system manufacturer.
F. Metal Flashing Sheet: Metal flashing sheet is specified in Division 7 Section "Sheet Metal Flashing and
Trim"
G. Aggregate Swfacing: ASlM D 1863, NO.6 or No. 67, clean, dry, opaque, water-worn gravel or crushed
stone. me of sharp edges or crosbed slag, free of sharp edges.
H. Miscellaneous Accessories: Provide misceUaneous accessories recommended by roofing system
manufacturer.
2.6 COATING MATERIALS
A. Roof Coating: ASlM D 1227, Type n, Class 1, mineral-colloid-emulsified, fibered or 2, cbemica1Jy
enml~, filled or fibered asphalt emulsion, asbestos free.
1. Color: White.
PART 3 -EXECUTION
3.1 EXAMINATION
A. Examine substrates, areas, and conditions, with Installer present, for compliance with the following
requirements and other conditions affecting perfonnance of roofing system:
1. Verify that roof openings and penetrations are in place and set and braced and that roof drnins are
securely clamped in place.
BUILT-UP ASPHALT ROOFING
07511 - 3
ADDmONS & RENOVATIONS
MONROE COUNTY FIRE & RESCUE #22
2. Verify that wood cants, blocking, cwbs, and nailers are secmely anchored to roof deck at
penetrations and tenninations and that nailers match thicknesses of insulation
3. Verify that deck is securely f~tened with no projecting fasteners and with no adjacent units in
excess of 1/16 inch out of plane relative to adjoining deck:.
4. Proceed with installation only after unsatisfactory conditions have been corrected.
3.2 PREPARATION
A. Clean substrate of dust, debris, lOOisture, and other substances detrimental to roofing installation
according to rootmg system manufacturer's written instructions. RelOOve shaJ:p projections.
B. Prevent materials from entering and clogging roof drains and conductors and from spilling or migrating
onto surfaces of other construction RelOOve roof-drain plugs when no work is taking place or when rain
is forecast.
3.3 ROOFING MEMBRANE INSTALLATION, GENERAL
A. Install built-up roofing metOOl'3De system according to roofing system manufacturer's written instructions
and applicable recommendations of ARMAINRCA's "Quality Control Guidelines for the Application of
Built-up Roofing. "
1. Install roofing system BU-A-G-, according to specification-plate classifications in NRCA's "The
NRCA RoofIng and Waterproofing Manual" and requirements in this Section
B. Coordinate installing roofmg system components so insulation and roofing membrane sheets are not
exposed to precipitation or left exposed at the em of the workday or when rain is forecast.
1. Provide tie-offs at end of each day's work to cover exposed roofing membrane sheets and.
insulation with a course of coated felt set in rooflng cement or hot roofing asphalt With joints and
edges sealed.
2. Complete terminations and base f1~shings and provide temponny seals to prevent water from
entering completed sections of roofing system.
3. Remove and discard temponny seals before beginning work on 3(ljoining roofing.
C. Asphalt Heating: Heat roofing asphalt and apply within plus or minus 25 deg F of equiviscous
temperature unless otherwise required by roofing system manufacturer. Do not raise roofIng asphalt
temperature above equiviscous temperature range lOOre than one hour before time of application Do not
exceed roofing asphalt manufacturer's recommended temperature limits during roofing asphalt heating.
Do not heat roofmg asphalt within 25 deg F of flash point. Discard roofing asphalt rmint~ined at a
temperature exceeding :finished blowing temperature for more than 4 hours.
D. Substrate-Joint Penetrations: Prevent roofing asphalt from penetrating substrate joints, entering building,
or damaging roofing system components or adjacent building construction
3.4 ROOFING MEMBRANE INST ALL A nON
A. Install three ply sheets starting at low point of roofing system Align ply sheets without stretching.
Shingle side laps of ply sheets uniformly to achieve required number of plies throughout thickness of
roofing membrane. Shingle in direction to shed water. Extend ply sheets over and terminate beyond
cants.
BUILT-UP ASPHALT ROOFING
07511 -4
ADDITIONS & RENOVATIONS
MONROE eoUN1Y FIRE & RESCUE #22
I. Embed each ply sheet in a solid mopping of hot roofing asphalt applied at rate required by roofing
system manufacturer, to form a uniform membrane without ply sheets touching.
B. Cap Sheet: Install lapped granulated cap sheet starting at low point of rooftng system. Offset laps from
laps of preceding ply sheets and align cap sheet without stretching. Lap in direction to shed water.
Extend cap sheet over and terminate beyond cants.
L Embed cap sheet in a solid mopping of bot roofmg asphalt applied at rate required by roofing
system manufacturer.
C. Aggregate Swfacing: Promptly after installing and testing roofing membrane, b~ flashing, and
stripping. flood-coat roof surface with 60 IbI100 sq. ft. of hot roofing asphalt. While flood coat is hot and
fluid, cast the following average weight of aggregate in a uniform course:
L Aggregate Weight: 400 lb/l00 sq. ft.
2. If aggregate surfacing is delayed, promptly apply glaze coat of hot roofing asphalt at a rate of 10
lb/lOO sq. ft.
D. Glaze..coat roofing membrane surface with hot roofing asphah applied at a rate of 10 to 15 Ib/l00 sq. ft.
3.5 FLASHING AND STRIPPING INSTALLATION
A Install b~ flashing over cant strips and other sloping and vertical swfaces, at roof edges, and at
penetrations through roof, and secure to substrates according to roofing system manufacturer's written
instructions and as follows:
I. Prime substrates with asphalt primer if required by roofing system manufacturer.
2. Flashing Sheet Application: Adhere flashing sheet to substrate in a solid mopping of hot roofing
asphalt applied at not less than 425 <leg F. Apply hot roofing asphalt to back: of flAAhine sheet if
recommended by roofing system manufacturer.
B. Extetd base flashing up walls or parapets a minimum of 8 inches above roofing meoi>Iane and 4 inches
onto field of rooftng membrane.
C. Mechanically fasten top of base fla.c;:hillg securely at terminations and perimeter of roofing.
I. Seal top termination of base flashing.
D. InstaIl stripping. according to roofing system manufacturer's written instroctions, where metal flanges and
edgings are set on built-up roofing.
L F1asbing-8heet Stripping: Install flashing-sheet stripping in a contimous coating of asphalt
roofing cement or in a solid mopping of hot roofing aspbalt applied at DOt less than 425 deg F, and
extend onto roofing meoi>Iane.
2. Built-up Stripping: Install stripping of not less than 2 roofing membrane ply sheets, setting each
ply in a continuous coating of asphalt roofing cement or in a solid mopping of hot roofing asphalt.
and extend onto roofing membrane 4 inches and 6 inches, respectively.
3.6 COATING INSTALLATION
A Apply coatings to roofmg membrane and b~ flashings according to manufacturer's written instructions,
by spray, roller, or other suitable application method.
BUILT-UP ASPHALT ROOFING
07511 - 5
ADDmONS & RENOVATIONS
MONROE COUNTY FIRE & RESCUE #22
3.7 FIELD QUALITY eONTROL
3.8 PROlECfING AND CLEANING
A Protect roofing system from damage and wear during remainder of constnJction period. When remaining
construction will not affect or endanger roofing, inspect roofing for deterioration and damage, descnbing
its nature and extent in a written report, with copies to Architect and Owner.
B. Correct deficiencies in or remove roofing system that does not comply with requirements, repair
substrates, and repair or reinstall roofing system to a condition free of damage and deterioration at time of
Substantial Completion and according to warranty requirements.
C. Clean overspray and spillage from adjacent construction using cleaning agents and procedures
recommended by manufacturer of affected constroction.
END OF SECTION 07511
BUll.T-UP ASPHALT ROOFING
07511 - 6
MEMORANDUM
TO: Board of County Commissioners
From: Debbie Frederick
Deputy County Administrator
Date: June 6,2007
RE: Change Orders
Attached is a proposed change order for the Tavernier Fire Station. (Change
Order #5 for Overholt Construction Corporation is for $26,518.80 for re-
surfacing the roof which was previously not included in the project scope. See
details on attached.)
According to the ordinance adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the BOCC agenda.
The Deputy Administrator intends to approve this change order on Thursday, June
7, 2007.
( ~(t
.'.' . ',/
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Debbie Frederick
Deputy County Administrator
DLF: ade
t'age 1 or 1
Campo-Abra
From: Campo-Abra
Sent: Wednesday, June 06, 20074:15 PM
To: County Commissioners and Aides
Subject: Change Orders
Attachments: Change Order #6 Overholt Construction Corp. pdt; Change Order #5 Overholt Construction Corp. pdt
Please review the attached Change Orders #5 and #6 for the Tavernier Fire Station.
Abra Campo
Sr. Administrative Assistant
Office of County Administrator
1100 Simonton St. Suite 205
Key West FL 33040
(305)292-4445
5/6/2007
MONROE COUNfY / ENGINEERING /FACILITIES DEVELOPMENr
CONTRACf CHANGE ORDER
PROJECT TITLE:
Tavernier Fire Station
CHANGE ORDER NO: 6
INITIATION DATE: 04/18107
TO CONTRACTOR:
Overholt Construction Corporation
10460 SW 18J'hTerrace
Miami, FL 33157
CONTRACT DATE: August 16.2006
The Contrad is changed as follows:
The original (Contrad Sum) (Guaranteed Maximum Price) ... ......... ...... ......... ... ... '" .... $984,458.00
Net change by previously authorized Change Orders ...... ............ ...... ... ............... ...... $53.625.20
The (Contrad Sum) (Guaranteed Maximum Price) prior to this Change Order was ... ...... $1.038.083.20
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanged) by this Change Order ... ... ...... ...... $2,534.06
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is... $1,040,617.26
The Contract Time will be (increased} (decreased) (unchanaed) by............ ... ...... ......... N/A
The date of Substantial Completion as of the date of this Change Order is .................... July 28. 2007
Detailed description of change order and justification:
In dav room #109. the IOOf Ioists atV runnlna In . dIffefent dl1fICtJon :". shown on ::::::ans.
The taftets 8111 not SUDDOI1ed on the exlstlna wall lIS ilntJclDfffed. A I.no/e. et on roo
of new I beam 1$ IHHIded to $UDDOtt the ndlets DI"ODeI1v.
Labor and MiIterIa/s for relnforclna steel
OVerholt Construction - 6%
Total
$2.413.39
120.67
$2.634.01
This ChBnae Order Is .26%f the orIo/naJ contract amount
ARCHITECT:
5-24-07
CONTRACTOR:
Date
/,- 2 7
'-, "
../
Date
-t~/ '6 /'
Date
Overholt
('
DIRECTOR, FACILITIES DEVELOPMENT: '
.. eny
I (
COUNTY ENGINEER:
COUNTY ADMINISTRATOR
(
'.
j~
. .
'-rJ
Date
/ /
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Change Order Attachment per Ordinance No. 004-1999
· Change Order was not included in the original contract specifications. Yes r8I No 0
If Yes, explanation:
Demolition of the existing wall was Included as was the new beam to replace the
existing wall. The roof rafters were expected to be bearing on the existing waN. It was
discovered upon removal of the existing ceiling that the rafters did not bear on the
existing waN and to ensure structural integrity of the roof, a new method of connecting
the rafters to the planned new beam had to be added.
· Change Order was included in the original specifications. Yes D No r8I
If Yes, explanation of Increase in price:
· Change Order exceeds $25,000 or 5% of contrad price (whichever is greater). Yes 0 No r8I
If Yes, explanation as to why it is not subject for a calling for bids:
· Project architect approves the change order. Yes ~ No D
If no, explanation of why:
· Change Order is correcting an error or omission in design document. Yes DNo r8I
Should a claim under the applicable professional liability policy be made? Yes D No ~
Explain:
The connection of the existing rafters to the existing wall was hidden until after the
start of demoIlllon.
04/18/%007 10:42 FAX 13054515339
ICF FIWUNG
~OO2l002
Iii) IE 0: IE 8 W IE ITI'
U\l [APR 1 8 20071 ill!
OVERHOLT OCEAN REEt
~
CHANGE ORDER
PROJECT:
OverlJolt Construction
10460 S. W. 187 Terrace
Miami. Fl. 33151
CONTRACTOR_
FJELD
OWNEIt_x_
CHANGE ORDER NO.
DA TE: 4/17/2007
CHANGE: ORDER: It
CONRACf DATl:: --
CONTRACT FOR: Fire Statio. __12
Tavemier, FL
SUBCONTRACTOR:
MCF Framing & Trim. Inc
POBox 2388
Key Larao. FL 33037
Addition CUap Order-
DGdttd DGct1I1dtIrt ofCltUH 0,.,
FOT AtItIit>>II. .AJr,/~ IInIcUi 0II1vJ1 oj New 18Hm A J..2xI, III,..",. WaJ ID .",k Iwcdt!I, wltlt ~ IS 51)
*' 4Itd ~ rtHIjlllt/lrfHn ftK $1IppOI't
Mer Fra_iII& It Tri.t lac. willsappJy labor & ..1eria1 for tile foJIowlnc:
Material: Oae III 4.' x 1/2 .~Ie 18 It. a iD.1oq with 9I161toies J6" OC welded to WI4x".... Pri-.ed.
nirty sa I36l ~1'OIIIh Bolts.
TearlOJ SI_JNIOD LS-5O.
s .... of#10 St.b nails.
6 -2"xl"x 10" LM.ber prftlllre tt.ted.
Labor: 2 Mea 2 Days
~TALCHANGEORDEItNO:
$ 2,413.39
NOT V At.m UNTIL SICNED BY mE OWNER. ARCHITECT OR CONTRACT.
The original contract sum was
Net changes by previously authorit.ed change orders
The Contract Sum prior to this chlm8e order was
The Contract Sum will be incrcasecl by chis Change Order in the amount of
The new Contract Sum includin; this change order will be
Tbe Connct Time will be increued by
The o.te ofSubsWrtial Completion as oftbe date of the Change Order is plU$
unknown
unknown
Overholt COnstI'Uction
10460 SW J S't' Terrace
Miami. FL 33157
MCF FRAMING & TRIM, INC.
POBOX 238&
KEY LARGO, FL 33037
BY:
Owner
BY ~.~
DATE:
DATE:
07-S..21P OvcrilOIt-F~ s.Jon m <.1wI&t Order- 4-17-2007
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TO PREVENT "OrATION OF
SIMPSON AAf"TER5 . CONNI!C TION
l.S 50
. EA RAf"TER
DETAIL. N&l STEeL. SEAt-'! TO EXISTING RAFTERS IN DAY ROOM IO~
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0'E8110lT
CONSTRUCTION CORPORATION
OR811011
RESIDENTIAL CONSTRUCTION INC.
CGC 00016"
CGC 022801
CGC 06774C
Experience in South Florida Since 1948
Main Office - 10460 SW 187 Terrace Miami, FL 33157 PH: 305-234-9677 FAX: 305-971-8926 ACCT FAX: 305-234-653
Ocean Reef - 35 Ocean Reef Dr., Suite 148 Key Largo, Fl33037 PH: 305-367-1069 FAX 305-367-4069
RFI
I
To: Matthew Fowler, Architect
21 Ships Way
Big Pine Key, Fl 33043
Ph: 305-872-4828 Fax: 305-872-1170
RFI#: 15
Date: 3/2212007
Job: 2006-1010 Tavernier Fire Station #22
Phone:
cc: Wilson, Kevin (Monroe Cnty Constr Dept), Cormier, Carl (Monroe Cnty Constr Dept), Ingraham, Cheryl (Monroe Cnty Constr
Dept)
Subject: Roof Joists in Day Room 109
Drawing:
Cost Impact: Yes
Spec Section:
Schedule Impact: yes
Request: Date Required: 3/2312007
In Day Room # 109 the Roof Joists are running in different direction than shown on plans. They are not bearing on tie beam. The
spec'ed I Beam that is to be placed in this area will probably need to be increased. Please advise.
This will require a change order from sub which will be passed along to owner.
Requested by: Pries, Teresa
Overholt Construction Corp.
Response:
See atachedDetail SK2, 3-30-07
Answered by: Matthew Fowler, Architect
Answered date: March 30. 2007
MEMORANDUM
TO: Board of County Commissioners
From: Debbie Frederick
Deputy County Administrator
Date: June 6, 2007
RE: Change Orders
Attached is a proposed change order for the Tavernier Fire Station. (Change
Order #6 for Overholt Construction Corporation is for $2,534.06 for additional
angle bracket on top of new I beam to support rafters properly. In day room #109
roof joists are running in different direction than shown on plans and rafters are
not supported on existing wall as anticipated.)
According to the ordinance adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the BOCC agenda.
The Deputy Administrator intends to approve this change order on Thursday, June
7, 2007.
(-\~/ /' .
, /.:~>fu (//)/1(/(
Debbie Frederick
Deputy County Administrator
DLF: ode
Page 1 of 1
Campo-Abra
From: Campo-Abra
Sent: Wednesday, June 06, 20074:15 PM
To: County Commissioners and Aides
Subject: Change Orders
Attachments: Change Order #6 Overholt Construction Corp. pdt; Change Order #5 Overholt Construction Corp.pdt
Please review the attached Change Orders #5 and #6 tor the Tavernier Fire Station.
Abra Campo
Sr. Administrative Assistant
Office of County Administrator
1100 Simonton St. Suite 205
Key Wes-t FL 33040
(305)292-4445
./6/2007
MONROE COUNIY / ENGINEERING /FACILITIES DEVEWPMENr
CONTRACf CHANGE ORDER
PROJECT TITLE:
N. Key largo Fire Station tt25
CHANGE ORDER NO: 15
TO CONTRACTOR:
Overholt Construction Corporation
10460 SW 18ihTerrace
Miami, FL 33157
INITIATION DATE: May 21, 2007
CONTRACT DATE: May 18, 2005
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price) ... ...... ... ... ... ...... ...... .......... $2,030,500.00
Net change by previously authorized Change Orders ...... ... ...... ... ......... ... ... '" ... ...... ... 87,891.07
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change Order was ... ...... $2,118,391.07
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanged) by this Change Order ... ... ._. ... ...... NJA
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is ... $2,118,391.07
The Contract Time will be (increased) (decreased) (unchanged) by ... ... .,. ... ... '" ... ... ... ... 49 Days
The date of Substantial Completion as of the date of this Change Order is ............... ... _. June 5, 2007
Detailed description of change order and justification:
Chanoe Order is for a no cost time extension of 49 davs due to the de/avecJ deliverv of fenclno.
landseaDe delavs. and the instBl/ation of fuel DUmD and e007 floorina.
,
,
/
This Chanoe Order is 0.00%( the orlalnal conlt'act amoUnt
,/
7
Not valid until siQned bv Owner. Architect. and Contractor
/
/
-) #7
Date
,'5Zt!O
Date
-? -67
Date
ARCHITECT:
CONTRACTOR:
DIRECTOR, FACILITIES DEVELOPMENT
COUNTY ADMINISTRATOR
D(VI~~KOP~I ..E~ ( . .... . /_
~ ---", Ct C!t;)I(/(
Thomas Willi/Debbie Frederick-Deputy
COUNTY ENGINEER:
Change Order Attachment per Ordinance No. 004-1999
· Change Order was not included in the original contract specifications. Yes 0 No 0
If Yes, explanation:
Preparation of the floor was delayed until as hHe In the project as possible Bnd
resulted In some scheduling delays from the flooring supplier. The fuel pump delivery
and installation was delayed because of an oversight In the submittal process. The
addition of vinyl coating and funding approval of It be the KL VFD resulted In some
delays In the Installation of the fencing.
· Change Order was included in the original specifications. Yes D No ~
If Yes, explanation of increase in price:
· Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes 0 No r8J
If Yes. explanation as to why it is not subject for a calling for bids:
· Project architect approves the change order. Yes ll?l No 0
If no, explanation of why:
· Change Order is correcting an error or omission in design document. Yes DNo ~
Should a claim under the appflcable professional liability policy be made? Yes D No [gJ
Explain:
OVERHOLT
,',,(~,:., .,'.'~.: ; fA
10460 SW 187th Terrace
Miami, Florida 33157
Phone: 305-234-9677
Fax 305-234-6535
CGC 022801
eGC 057740
C.;",,< .: en,:) " C ',:'Rf"'OJ"}'. 'ile;r-..
Experience in South Florida Since J 948
REQUEST CHANGE ORDER NUMBER Thirty Nine (39)
TO: Jeny aarn.tt DATE : May 18, 2007
Monroe County Facilities Oovelopment
1100 Simonton Street, Room 2-216 PROJECT: Monroe County F"" Station #25
Key West, FL 3J040
OCC JOB #: D5-1003
Overholt Construction Is requesting an Extension of time for the completion of the
North Key Largo Fire Station # 25. The extended time requested is to June 5, 2007.
We ask that the substantial completion date be extended due to :
1 Delay in delivery of the fence
2. Landscape delays
3, Installation of the fuel pump and epoxy naaring which were delayed by suppfiers request
REMARKS:
COST OF THE WORK $000
Subtotal $000
Overhead @ 5% $000
TOTAl COST OF THIS WORK $0.00
RESPECTFULL V SUBMITTED, REVIEWED AND APPROVED BV,
OVERHOLT CONSTRUCTION CORPORATION MONROE COUNTY BOARD OF COMMISSIONERS
Rodney Overholt, Project Manager
DATE: DATE:
MEMORANDUM
TO: Board of County Commissioners
From: Debbie Frederick
Deputy County Administrator
Date: June 6,2007
RE: Change Orders
Attached is a proposed change order for the N. Key Largo Fire Station #25.
(Change Order #15 for Overholt Construction Corporation is for a no cost time
extension of 49 days due to delayed delivery of fencing, landscape delays and the
installation of fuel pump and epoxy flooring.)
According to the ordinance adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the BOCC agenda.
The Deputy Administrator intends to approve this change order on Thursday, June
7,2007.
C';i. / './
~~ > t c{o]rCl:j
Debbie Frederick
Deputy County Administrator
DLF: ade
page 1 ot 1
Campo-Abra
From: Campo-Abra
Sent: Wednesday, June 06, 20074:03 PM
To: County Commissioners and Aides
Subject: Change Order
Attachments: Change Order #15Overholt Construction Corp.pdf
Please review the attached Change Order #15 for the N. Key Largo Fire Station #25.
Abra Campo
Sr. Administrative Assistant
OffICe of County Administrator
1100 Simonton St. Suite 205
Key Wese FL 33040
(305)292-4445
5/6/2007
MONROE COUNI'Y / ENGINEERING /FACILITIES DEVELOPMENf
CONfRACf CHANGE ORDER
PROJECT TITLE:
Freeman Justice Center
Jackson Square
Key West, FL
CHANGE ORDER NO: 35
INITIATION DATE: May 2, 2007
CONTRACT DATE: June 16, 2004
Change Order Request #98
TO CONTRACTOR:
405 SW 148lh Avenue Suite One
Davie, FL 33325
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price) ........................................ $13,804,000.00
Net change by previously authorized Change Orders .................. .................. ............ $ 2,102,367.65
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change Order was ......... $15,906,367.65
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanged) by this Change Order ............ ..... $ 2,976.75
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is ... $15,909,344.40
The Contract Time will be (increased) (decreased) (unchanaed) by............................. N/A
The date of Substantial Completion as of the date of this Change Order is ... ... ... ... ... ... ... January 25, 2007
Detailed description of change order and justification:
Furnish & Install reinforced concrete oedestal for the stainless steel sculDture bv James Russell.
Arts In Public Places.
Concrete Pedesal
The Tower GrouD 6%
Total
$2.836.00
141.76
$2.976.76
Amount will be deducted from James Russells Invoice.
This chanae order is (.02%' of the or/ainal contract Dr/ce.
Not valid until sianed bv Owner. Construction Manaaer and Contractor
ARCHITECT:
COUNTY ENGINEER:
N/A
.-lrfl_
The Tower Group
\) . ~
Date
CONTRACTOR:
f:i, Ie 7
Dat~
/. f.. ~,/
Date
Date
COUNTY ADMINISTRATOR
't 117
Date
Change Order Attachment per Ordinance No. 004-1999
· Change Order was not included in the original contract specifications. Yes [8] No 0
If Yes, explanation:
The Artist, James T. Russell, was awarded a contract through Arts In Public Places, to
build a stainless steel sculpture outside the Freeman Justice Center. The Artist
wishes for The Tower Group to Install the concrete pedestal. Monroe County will pay
The Tower Group and deduct the total amount from the contract with James T. Russell.
Change Order was included in the original specifications. Yes 0 No [8]
If Yes, explanation of increase in price:
· Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes 0 No [8]
If Yes, explanation as to why it is not subject for a calling for bids:
· Project architect approves the change order. Yes 0 No [8]
If no, explanation of why: The Architect was not under contract with us at the time.
· Change Order is correcting an error or omission in design document. Yes DNo [8]
Should a claim under the applicable professional liability policy be made? Yes 0 No [8]
Explain:
-
The Tower Group, Inc.
405 SW 148 Avenue
Suite One
Davie. FL 33325
Phone: (954) 476-3200
Fax: (954) 474-3111
CHANGE ORDER REQUEST
No. 00098
TITLE:
Concrete Pedestal for SS Sculpture
DATE: 5/2/2007
JOB: 0417
CONTR~CT NO:
PROJECT: Freeman Justice Center (FJC)
TO:
Attn: Clark Briggs
Monroe County Facilities Development
1100 Simonton Street
Key West, FL 33040
Phone: (305) 295-4306 Fax: (305) 295-4321
RE: n..1{. To:
DESCRIPTION OF PROPOSAL
Change Order Request (COR) #98 proposes to furnish and install a reinforced concrete pedestal for the Owner-furnished stainless
steel sculpture outside the main entrance to the Freeman Justice Center. The scope of work is based on TTG Fax Memo
#0417-02570, dated 4/25/07 (copy attached). The value of the work is based on Charley Toppino & Sons proposal dated 4/27/07
(copy attached).
-~...-
\ IC~
From:
r.;fl\'j~
Number:
" "-"...,.. ,l ~
"d ,~ ~
This eOR excludes costs associated with eontract Time Extension. The Tower Group reserves our right to compensation for costs
and time should this change impact the critical path for completion.
Item
00001
Description
Furnish and install reinforced
concrete pedestal for the
stainless steel sculpture outside
the main entrance of the
Freeman Justice Center based
on the sketches and scope
outlined by TTG Fax Memo to
Charley Toppino & Sons, dated
4/25/07 (TTG Memo
#0417-02570, copy attached)
Stock#
Quantity Units
1.000
Unit Price
$2,83500
Tax Rate Tax Amount Net Amount
0.00% $0.00 $2,83500
Unit Cost:
Unit Tax:
Unit Total:
Subtotal:
$2,835.00
$0.00
$2,835.00
$2,835.00
Description
5% Profit
Markup Percent Markup Amount
5.000% $141. 75
'/:QNI('"'E z..C!.JI'Jlt
T otM:V"jfk'l~' ()r:V"
$2,976.75
I~rt '.
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3052%513'3
TOPPUJOS IIJe
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- I;
CHARLEY TOPPI~O & SONS, L""\C.
--....
!' .0. 60X 787 KEY WEST. ~LORICA 33041 (305) 296.5606 FAX (205) 296-51 a9
The Tower Group, Inc.
405 SW 148t11 Ave. Suite On.
Davie, Florida 33325
ATTN: John Chandler
April 27, 2007
SUBJECT:
FCi)(: 296.258i
FREEMANJUS~CECENTER
Project #. 0405
PROPOSAL FOR ART WORK CONCRETE PEDESTAL
Dear JOhn;
The purpose of this letter Is to submit a proposal to install a concrete pedestal for art work as
provided in drawings by Pistorino & Alam dated 4-1 ~-07 and fax sent on April 25, 2007.
PROPOSAL AMOUNT:
If you have any questions please advise.
Sincerely;
CHARLEY TOPPINO & SONS, INC.
r2 0Ar~
Ronald J. Armstrong
Project Manager
S 2,835.00
AN EQUAL OPPORTUNITY EAfPL0 YER
PAGE cJ2
.----~
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b-U,
I
, TOWER i
'GROUP!
405 SW 148 Avenue
Davie, FL 33325
Phone: (954) 476-3200
Fax: (954) 474-3111
Fax Memo
To: Charley Toppino & Sons, Inc. From: John Chandler
Attn: Leo Mondlal Tel/Fax: (954) 476-32001 (854) 474-3111
Fax: 305-296-5189 Pages: 3
Phone: 305-296-5606 Date: April 25, 2007
Re: Freeman Justice Center (FJC) CC: TTG/MO (CT&S), FF (CT&S)
0417 - 02570
Subject: RFP - ArtwQrk Slab & Pe~
o Urgent
o For Review 0 Please Comment 0 Please Reply
o Please Recycle
. Comments:
Dear Leo:
Please 5ubn,il 3 proposal to constIlICl a 90'/2" x 62" x 18" thick reinforced concrete slab with integral 24"
diameter :\ -+:.C higJI reinfor'2f:d concrete pedestal outside the main entiance of the Freeman Justice Center
as 5h,)\.\ n on the att,lched ~ketches (2 p'~':l:es).
The scope of work \\ill include: all ground preparation, form work, concrete, reinforcing steel, and
expansion board. The 20'/2" polished stainless steel base plate is on site. Great care must be taken to
ensure that this base plate is not scratched in the construction process. The actual sculpture will be
furnished and installed by others.
Please fax your proposal to my attention at 296-2587. If you have any questions, please call me at (786)
367-0549.
Sincerely,
John Chandler, Project Manager
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1.1'STORINO & ALAM"
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[TOWER i
! GROUP i
405 SW 148 Avenue
Davie, FL 33325
Phone: (954) 476-3200
Fax: (954) 474-3111
Fax Memo
To: Currie, Sowards, Aguila Architects From: John Chandler
Attn: Hank Goldman Tel/Fax: (954) 476-32001 (954) 474-3111
Fax: 561-243-8184 Pages: 6
Phone: 561-276-4951 Date: May 02, 2007
Re: Freeman Justice Center (FJC) CC: TTG/MO (COR-98), FF (COR-98)
0417 - 02590
Subiect: Pedestal for SS Sculoture
o Urgent
o For Review 0 Please Comment 0 Please Reply 0 Please Recycle
. Comments:
Dear Hank:
The ^pril 19. 2007 Pistorino & Alam detail for the stainless steel sculpture outside the main entrance of
the Freeman Justice Center shmvs the pedestal base integral to the sidewalks. TTG had already
completed the side\\.alks when \ove received this detail.
Therefore, we are proposing to construct the pedestal and base as shown in Change Order Request #98
(attached). Please confirm that this change is acceptable so that Monroe County can review our proposal
and approve a Change Order for the added work.
I f you have any questions, please call me at (786) 367-0549.
Sincerely,
John Chandler, Project Manager
-J~L
.!lliJer-Ann
From:
Sent:
To:
Subject:
Bamett-Jerry
Wednesday, May 23, 2007 11 :28 AM
Riger-Ann
FW: Freeman Justice Center
bt cr~
See below. It is for AIPP. It looks OK as long as the money is coming out of the artist's
fee.
Jerry A. Barnett, Director
Facilities Development
Monroe County Engineering Division
Historic Gato Cigar Factory
1100 Simonton St. Rm. 2-216
Key West, Florida 33040
Phone (305) 292-4416
Fax (305) 295-4321
barnett-jerry@monroecounty-fl.gov
HELP US HELP YOU!
Please take a moment to complete our Customer Satisfaction Survey:
http://monroesurvey.virtualtownhall.net/survey.php?9acc14ae1b
Please note: Florida has a very broad public records law. Most written communications to
or from the County regarding County business are public records available to the public
and media upon request. Your e-mail communication may be subject to public disclosure.
-----Original Message-----
From: Florida Keys Council of the Arts [mailto:monica@keysarts.com]
Sent: Wednesday, May 23, 2007 11:14 AM
To: Barnett-Jerry
Cc: hank@curriearc.com
Subject: FW: Freeman Justice Center
Hi Jerry,
Please approve the payment of $2,976.75 to Tower Group that we discussed from AIPP funds.
See below.
Monica Haskell
Visit www.keysarts.com for news about
all the arts, in all the Keys, all the time!
-----Original Message-----
From: Paul David Moses [mailto:pmoses@russellsculpture.com]
Sent: Tuesday, May 22, 2007 12:26 PM
To: monica@keysarts.com
Subject: Re: Freeman Justice Center
Hi Monica,
Please approve payment for $2,976.75 to the Tower Group. We will deduct
that amount from the final invoice. Do you have an installation date for
the sculpture? Thank you, Paul David Moses RussellSculpture.com
310-326-0785
On Mon May 21 10:23 , 'Florida Keys Council of the Arts '
<monica@keysarts.com> sent:
>
1
>
>
>Message
>
>
>
>Dear Mr.
>Moses:
>
>Thank you for the
>flyer announcing the three new commissioned sculptures....
>beautiful!
>
>We
>have received an invoice from the Tower Group for the concrete base
>for the James T. Russell sculpture "Epic Duet" at the Freeman Justice
Center.
>The cost is $2,976.75 with the Tower Group facilitating the
installation.
>If you
>deal directly with the concrete subcontractor, Toppino, the cost is
reduced to
>$2,835. What is your preference?
>
>Please advise how
>you intend to proceed and we will approve payment of the appropriate
bill
>from your account. Please deduct that amount from your final invoice.
>
>
>Thank
>you,
>Monica
>
>
>Monica Haskell monica@keysArts.com
>
>President & Executive
>Director
>Florida Keys Council of the
>Arts
>1100 Simonton Street
>Key West, FL 33040
>
>305-295-4369
>fax -295-4372
>
>Visit www.keysarts.com for news about
>
>all the arts, in all the Keys, all
>the time!
>
>
2
MEMORANDUM
TO: Board of County Commissioners
From: Thomas J. Willi
County Administrator
Date: June 5, 2007
RE: Change Orders
Attached is a proposed change order for The Tower Group, for the Freeman
Justice Center. (Change Order #35 is for $2,976.75 to furnish " install
reinforced concrete pedestal for the stainless steel sculpture by James Russell.
According to the ordinance adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the BOCC agenda.
The Administrator intends to approve this change order on Wednesday, June 6,
2007.
TJW: ade
n:tgt: 1 01 1
Campo-Abra
From: Cyr-Connie
Sent: Tuesday, June 05,200712:31 PM
To: County Commissioners and Aides
Cc: Campo-Abra
Subject: Change Order.PDF
Attachments: Change Order.PDF
Please find attached Change Order #35 for The Tower Group.
Connie Cyr
Aide to the County Administrator
1100 Simonton Street
Key West, .F1 33040
305-292-4441
5/6/2007
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
To YJ:Jf
y I"d-J 107
Meeting Date: July 18. 2007
Division:
Engineering
Bulk Item: Yes ---X-
No
Department: Facilities Development
Staff Contact Person/Phone #: Jerry Barnett X4416
AGENDA ITEM WORDING: Approval of a Contract Amendment with Terry Thommes, Thommes
Studio, Inc. for Art in Public Places at the Freeman Justice Center.
ITEM BACKGROUND: Terry Thommes is unable to complete his proposed art project to include 3
sets of etched bronze panels for the elevator doors on three floors. The Art in Public Places Committee
approved for Thommes Studio, Inc. to hire outside contractors to provide 3 sets of stainless steel
elevator doorskins for the same elevator doors.
PREVIOUS RELEVANT BOCC ACTION: On May 16,2001 the BOCC adopted Ordinance No.
022-2001 to provide for Art in Public Places an appropriation of 1% of construction costs for new
construction that exceed $500,000 and renovations exceeding $100,000. On July 20, 2005 the BOCC
approved a contract with Terry Thommes, Thommes Studios Inc., for Art in Public Places at the
Freeman Justice Center.
CONTRACT/AGREEMENT CHANGES: The scope of work changes from etched bronze panels to
stainless steel doorskins with satin base metal, deep acid etched pattern masked for patinas and paint.
The additional costs for the change of work is $14,695.00.
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST:
$14.695.00
BUDGETED: Yes -2L No
COST TO COUNTY: $14,695.00
SOURCE OF FUNDS:
Fund 307
REVENUE PRODUCING: Yes
No X
AMOUNTPERMONm_ Year
APPROVED BY: County Atty _ OMBlPurchasing _ Risk Management _
DOCUMENTATION:
Included X
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 11/06
AGENDA ITEM WITH LATE DOCUMENTATION
DIVISION Engineering
DEPARTMENT Facilities Development
SUBJECT PE--Vn/hJ75'US/;C'( etA /Jr..... - ((J~JtA('7
f)rr. C,vp fl1 GA7f Wi+h Jff/'l..j -t-)'){)t'VlIl1( ( . 7h0h1t'1fd
/
STvdlo HJc :pi)! ,qfL 1,\ ,-:.J 1>rJb/iC PiA-L€..S.
I '
DATE ITEM WILL BE AVAILABLE
? h~/o}
AGENDA ITEM NUMBER
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 7/18/07
Division: Engineering:
Bulk Item: Yes -L
No
Department: Engineering
Staff Contact PersonlPhone #: David S. Koppel. 292-4426
AGENDA ITEM WORDING: Approval to rescind resolution requesting Florida Department of
Transportation to give Monroe County real property (right-of-way) on Stock Island for the purpose of
constructing a Public Library.
ITEM BACKGROUND: Monroe County was requesting the Florida Department of Transportation
quit claim to Monroe County surplus property right-of-way located between 2nd Street and 3rd Street on
Stock Island at no cost, to allow for the construction of a Public Library. The resolution was passed at
the November 15,2006 meeting but was never executed.
PREVIOUS RELEVANT BOCC ACTION: At the November 15, 2006 Board of County
Commissioner's meeting the Board granted approval for Monroe County to acquire surplus property
from Florida Department of Transportation on Stock Island for the purpose of constructing a Public
Library.
CONTRACT/AGREE.MENT CHANGES: Rescind resolution to acquire surplus right-of-way
property on Stock Island from Florida Department of Transportation for the purpose of constructing a
Public Library.
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST:
BUDGETED: Yes
No
COST TO COUNTY:
N/A
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
No x
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty _ OMBlPurchasing _ Risk Management_
DOCUMENTATION:
Included x
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised Il/06
O~~ET,Y ~o~~~E
(305) 294-4641
Engineering Division
1100 Simonton St., Room 2-215
Key West, Florida 33040
305-295-4329
Transmittal
To: saee
From: Dave Koppel, P.E.
Date: 6/15/07
July Agenda - Rescission of resolution to acquire
Re: surplus property from FOOT right of way in Stock
Island, Key West, Monroe County
The Engineering Division is requesting approval to rescind resolution between Monroe
County and FOOT for acquisition of smp1us property from FOOT for the putpose of
constructing a Public Library on Stock Island. The resolution was approved by the Board of
County Commissioners at the November 15, 2006 meeting.
Keys Federal Credit Union decided to acquire the property from the Florida Department of
Transportation directly; therefore the resolution was not executed.
A RESOLUTION OF THE COUNTY COMMISSION OF MONROE
COUNTY REQUESTING SURPLUS REAL PROPERTY FROM
FLORIDA DEPARTMENT OF TRANSPORTATION FOR PURPOSE
OF CONSTRUCTING A PUBLIC LmRARY ON STOCK ISLAND
WHEREAS, Monroe County desires to have a Public Library on Stock Island; and
WHEREAS, the Keys Federal Credit Union would like to provide property to
Monroe County for a Public Library; and
WHEREAS, the Florida Department of Transportation has surplus property that
would benefit Monroe County for the site of a proposed Public Library;
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE
COUNTY COMMISSION OF MONROE COUNTY, FLORIDA:
The Monroe County Board of County Commissioners hereby requests the Florida
Department of Transportation to quit claim to Monroe County surplus right-of way
located between 2nd Street and 3rd Street on Stock Island at no cost, to allow for the
construction of a Public Library.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe
County, Florida at a regular meeting of said board held on November 18, 2006.
Mayor McCoy
Mayor ProTem Dixie M. Spehar
Commissioner Di Gennaro
eommissioner Neugent
eommissioner Patton
BOARD OF COUNTY COMMISSIONERS
OF MONROECOUNTY, FLORIDA
(SEAL)
A ITEST:
DANNY L. KOLHAGE, CLERK
By:
By:
MAYOR CHARLES "SONNY" McCOY
Deputy Clerk
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 18. 2007
Division: Engineering
Bulk Item: Yes --1L. No
Department: Facilities Development
Staff Contact PersonlPhone #: Jerry Barnett X4416
AGENDA ITEM WORDING: Approval to enter into an Art in Public Places Award Agreement with
Nestor Madalegoitia for the renovation of the Tavernier Fire Station.
ITEM BACKGROUND: On June 25, 2007 the Art in Public Places Committee approved the
proposal from Nestor Madalegoitia to provide a painted mural depicting the history of the Tavernier
Fire Department in an amount of $9,000.00.
PREVIOUS RELEVANT BOCC ACTION: On May 16,2001 the BOCC adopted Ordinance No.
022-2001 to provide a 1% funding of construction costs for new construction that exceed $500,000,
and for renovation exceeding $100,000 for Art in Public Places.
CONTRACTIAGREEMENTCBANGES: N/A
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST: $9.000.00
BUDGETED: Yes -1L No
COST TO COUNTY: $9.000.00
SOURCE OF FUNDS:
Fund 304
REVENUE PRODUCING: Yes
No X
AMOUNTPERMONTH_ Year
APPROVED BY: County Atty _ OMBlPurchasing _ Risk Management _
DOCUMENTATION:
Included
x
Not Required_
DISPosmON:
AGENDA ITEM #
Revised 11/06
AGENDA ITEM WITH LATE DOCUMENTATION
DIVISION Engineering
DEPARTMENT Facilities Development
SUBJECT -r;h/tR...jlJ; E; Il Pi Ur- S7J1-71(/,.)
1~L(~:: i:7?~~;(~~/:ocI/)J6:j();-hA
DATE ITEM WILL BE AVAILABLE
7;;;)107
AGENDA ITEM NUMBER
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
7/18/07
Division:
Engineering
Bulk Item: Yes ~
No
Department:
Staff Contact Person/Phone #: Dave Koppel X4427
AGENDA ITEM WORDING: Approval to award a contract for temporary ferry service from
Marathon to Pigeon Key.
ITEM BACKGROUND: The Old Seven Mile Bridge is in need of repairs. Staff issued an RFP for
temporary ferry service to Pigeon Key. Three bids were received on July 3,2007 and evaluated.
PREVIOUS RELEVANT BOCC ACTION: BOCC granted approval to advertise for a request for
proposals for temporary ferry service at December 20, 2006 meeting (item 0-4). BOCC approved
rejecting proposals and re-advertising for proposals for the temporary ferry service at the March 21,
2007 meeting (item D-19). BOCC granted approval by resolution to enter into a Joint Participation
Agreement (JP A) with FDOT to provide $750,000 to fund the temporary ferry service at the June 20,
2007 meeting (item C-25).
CONTRACT/AGREEMENT CHANGES: n/a
STAFF RECOMMENDATIONS: approval as noted above
TOTAL COST:
$750,000
BUDGETED: Yes
No
COST TO COUNTY:
N/A
SOURCE OF FUNDS: grant from FDOT
REVENUE PRODUCING: Yes
No
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management
DOCUMENTATION:
Included
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 11/06
Engineering Division
MEMORANDUM
To:
The Monroe County Board of County Commissioners
From:
David S. Koppel, P.E.
Division Director, Engineering
Date:
July 3, 2007
Re:
Temporary Ferry Service to Pigeon Key
The Engineering Division is requesting approval to award a contract to provide
temporary ferry service from the City of Marathon to Pigeon Key.
The ferry service is needed to access Pigeon Key while the Old Seven Mile Bridge is
closed for repairs. The Florida Department of Transportation has provided a grant for
$750,000 to help fund the ferry service for a three year period.
On March 21, 2007, the BOCC granted approval to reject proposals for the temporary
ferry service, revise the scope of services contained in the request for proposals (RFP),
and re-advertise. Staff revised the RFP based on discussions at the March 7, 2007
BOCC workshop and subsequent discussions with Pigeon Key Foundation. Three bids
were received on July 3, 2007 and evaluated.
Staff supports approval of this contract.
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 7-18-07
Division: Engineering
Bulk Item: Yes X No
Department: Engineering
Staff Contact PersonlPhone #:David S. Koppel, 292-4426
AGENDA ITEM WORDING: Approval of the Purchase and Sale Agreement between Monroe
County and King's Pointe Marina LLC, for the sale of the Hickory House property.
ITEM BACKGROUND: At the June 20, 2007 BOCC meeting, approval was given regarding the
consideration of the bid received from King's Pointe Marina.
PREVIOUS RELEVANT BOCC ACTION: In 2006, the BOCC purchased the Hickory House to
provide waterfront access for the public. However, due to recent budget issues and permitting
difficulties, it was decided to try to recoup the cost of the purchase and at the same time preserve
waterfront access.
At the April 18, 2007 BOCC meeting, approval was given to go out for bid to sell the Hickory House
property. The bid opening date was June 5, 2007, with one respondent, King's Pointe Marina.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval of the Purchase and Sale Agreement.
TOTAL COST:
$3.1 million revenue
BUDGETED: Yes
No
COST TO COUNTY:
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
No
AMOUNTPERMONTH_ Year
APPROVED BY: County Atty _ OMBIPurchasing _ Risk Management _
DOCUMENTA TION:
Included
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 11/06
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 7/18/07
Division: Communitv Services
Bulk Item: Yes X- No
Department: Bayshore Manor
Staff Contact PersonlPhone #: Susan Scarlet
294-4966
AGENDA ITEM WORDING: Approval for Monroe County Bayshore Manor to re-enroU in a
Provider Agreement for participation in the Title XIX Institutional Florida Medicaid Program.
ITEM BACKGROUND: Bayshore Manor currently houses three residents who receive services
through the Title XIX Institutional Florida Medicaid Program. We need to continue participation in this
program in order for resident benefits to continue.
/
PREVIOUS RELEVANT BOCC ACTION: At the August 18, ~004 Board of County
Commissioner's Meeting the Board granted approval and authorized execution of the Title XIX
Institutional Medicaid Provider Agreement for Monroe County to continue to participate in a
Provider Agreement with the Florida Medicaid Program.
CONTRACTIAGREEMENTCHANGES:N/A
STAFF RECOMMENDA nONS: Approval
TOTAL COST:
N/A
BUDGETED: Yes ~ No
COST TO COUNTY:
NIA
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes X- No AMOUNT PER MONTH $834.00 (estimate)
AMOUNT PER YEAR
$1O.008.00(estimate) Q,.vV
APPROVED BY: County Atty + OMB/Purchasing --X- Risk Management X
\ ,
\i
DOCUMENTATION:
Included Yes
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 8/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Medicaid Contract #_
Effective Date:
Expiration Date: Ongoing
Contract Purpose/Description:
To enable Monroe County to re-enroll in a Provider Agreement for participation in the
Title XIX Institutional Florida Medicaid Program
Contract Manager: Susan Scarlet 4533 Social Services Bayshore Manor
Stop #9
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 7/18/07 Agenda Deadline: 7/3/07
CONTRACT COSTS
Total Dollar Value of Contract: $ N/ A
Budgeted? YesD No D Account Codes:
Grant: $
County Match: $ N/ A
Current Year Portion: $ N/ A
001-_-___
-
-----
- -
-----
Estimated Ongoing Costs: $.Q/yr
(Not included in dollar value above)
ADDITIONAL COSTS
For: N/A
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes__.
.9att; In
Division Director '7t!:412-'7
J11.B.I r~ing ~ YesDNog ~~
County Attorney &)J;Yif} YesD No~ ~ i. Hu)
Comments:
,'~-C)
?/;;J.JrB-
o/J.t/C7J ..
OMB Form Revised 2/27/01 Mep #2
INSTITUTIONAL
MEDICAID PROVIDER AGREEMENT
The Provider agrees to participate in the Florida Medicaid program under the following terms and conditions:
(1) Discrimination. The parties agree that the Agency for Health Care Administration (AHCA) may make payments for
medical assistance and related services rendered to Medicaid recipients only to a person or entity who has a provider
agreement in effect with AHCA; who is performing s;ervices or supplying goods in accordance with federal, state, and local
law; and who agrees that no person shall, on the grounds of sex, handicap, race, color, national origin, other insurance, or
for any other reason, be subjected to discrimination under any program or activity for which the provider receives payment
from AHCA.
(2) Quality of Service. The provider agrees that services or goods billed to the Medicaid program must be medically
necessary, of a quality comparable to those furnished by the provider's peers, and within the parameters permitted by the
provider's license or certification. The provider furth~r agrees to bill only for the services performed within the specialty or
specialties designated in the provider application on file with AHCA. The provider must deliver the services or goods to
eligible. Medicaid recipients to receive payment from AHCA.
(3) Compliance. The provider agrees to comply with local, state, and federal laws, as well as rules, regulations, and
statements of policy applicable to the Medicaid program, including the Medicaid Provider Handbooks issued by AHCA.
(4) Term and sianatures. . The parties agree that this is a voluntary agreement between AHCA and the provider, .in which
the provider agrees to furnish services or goods to Medicaid recipients. Provided that all requirements for enrollment are
met and remain in effect, this agreement shall remain in effect for three (3) years from the effective date of the provider's
eligibility unless otherwise terminated. This agreement is renewable only by mutual consent. The provider understands
and agrees that n6 AHCA signature is required to make this agreement valid and enforceable. This agreement shall be
accepted and entered into by AHCA upon the assignment of a provider number and effective date as provided for herein.
(5) Provider Responsibilities. The Medicaid provider shall:
(a) Possess at the time of the signing of the provider agreement, and maintain in good standing throughout the period of
the agreement's effectiveness, a valid professional, occupational, facility or other license appropriate to the services or
goods provided, as required by law.
(b) Keep, maintain, and make available ina systematic and orderly manner all medical and Medicaid-related records' as
AHCA requires for a period of at least five (5) years.
(c) Safeguard the use and disclosure of information pertaining to current or former Medicaid recipients as required by law.
(d) Send, upon request or as required by applicable handbooks and at the provider's expense, legible copies of all
Medicaid-related information to authorized state and federal employees, including their agents. The provider shall give
state and federal employees, including their agents, access to all Medicaid patient records and to other information that is
inseparable from Medicaid-related records.
(e) Bill other insurers and third parties, including the Medicare program, before billing the Medicaid program, if the
recipient is eligible for payment for health care or related services from another insurer or person.
(f) Refund any moneys received from the Medicaid program in error or in excess of the amount to which the provider is
entitled within 90 days of receipt.
MPA Institutional Revised February 2007
lof3
(14) Aqreement Retention. The parties agree that AHCA may only retain the signature page of this
agreement, and that a copy of this standard provider agreement is maintained by the Director of
Medicaid, or his designee, and reproduced as a duplicate original for any purpose and usable as
evidence in any legal proceeding.
(15) Fundinq. This contract is contingent upon the availability of funds.
(16) Assiqnabilitv, The parties agree that neither may assign their rights under this agreement without
the express written consent of the other.
THE PARTIES CONCUR THAT THIS AGREEMENT IS A lEGAL AND BINDING DOCUMENT AND IS
FUllY ENFORCEABLE IN A COURT OF COMPETENT JURISDICTION.
THE SIGNATORY REPRESENTS THAT HE OR SHE HAS READ THE AGREEMENT, UNDERSTANDS
IT, AND IS AUTHORIZED TO EXECUTE IT ON BEHALF OF HIS OR HER RESPECTIVE PRINCIPALS,
IN WITNESS WHEREOF, the undersigned representative of the above executed this agreement under
the penalty of perjury and now affirms that the foregoing is true and correct.
(legibly print name of signatory)
Title
Signature
Date
MONROE COUNTY ATTORNEY
APP VEO /J.f.:: T' FORM:
__ . ';J... 1- ''J..-O i\ ';"1-
C( T IA L . lfu..--'.\.LL
ASSISTANT COUN:'~ krtoR.NEY
Date
@~i,M
Please Complete The Following Information:
Provider's Name:
Bayshore Manor
DBA Name:
Tax Identification Number: 59,- f..:. 0 00 '[If cr
Florida Medicaid Identification Number: 140159900
(For new applicants the Medicaid 10 will be supplied by the fiscal agent upon approval of the
application.)
National Provider Identifier: (Required)
Taxonomy Code: (Optional)
Effective Date of This Agreement:
Termination Date of This Agreement:
9/1/2007
8/31/2010
MPA Institutional Revised February 2007
1 of 3
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Julv 18. 2007
Division: Community Services Division
Bulk Item: Yes -L No
Department: Community Services Division
Staff Contact PersonlPhone #: Sandy Molina
X 4500
AGENDA ITEM WORDING: Approval of Resolution authorizing agents of the animal control
contractors to enforce Chapter 3, Monroe County Code, and Chapter 828, Florida Statutes, and to issue
citations for violations of the Monroe County Code, including requiring appearance for disposition in
County Court.
ITEM BACKGROUND: It is required that the 16th Judicial Circuit approve the appointments of
Animal Control Officers in Monroe County to enforce existing County Code and Florida Statutes and
to issue citations for violations of said Code, including appearance for disposition in County Court.
This resolution supports Section 3-4(2), M.C.C., that requires the appointments in compliance with
Section 828.03(2), F .S. The issuance of a Certificate of Appointment to Animal Control Officers
signed by the Mayor of Monroe County and a Judge of the 16th Judicial Court will clearly designate
each individual so approved.
PREVIOUS RELEVANT BOCC ACTION: January 17, 2007 - Approval of a Resolution and
Certificates for all Animal Control Officers (ACO's).
CONTRACVAGREEMENTCHANGES: N/A
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: $ N/A
COST TO COUNTY: $ N/A
BUDGETED: Yes N/ A No
SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes N/A No
l'\) ..... u_
AP-PROVED-BY: - -County Att)'XK- 7/PurChasing XX
_AMOUNT PER MONTH_ Year
~f't'&
Risk Management-1QL
Not Required
DOCUMENTATION:
Included X
DISPOSITION:
AGENDA ITEM #
RESOLUTION NO. _ - 2087
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUN'lY, FLORIDA,
AUTHORIZING CERTAIN AGENTS OF THE ANIMAL CONTROL
CONTRAcroRS TO ENFORCE CBAP'l'ER 3, MONROE COUNTY
CODE, AND CHAPTER 128, FLORIDA STATUTES, AND TO ISSUE
CITATIONS Ji'OR VIOLATIONS OF THE MONROE COUNTY
CODE, INCLUDING REQUIRING APPEARANCE FOR
DISPOSTION IN COUNTY COURT; AND PROVIDING FOR
REMOVAL OF AUTHORITY FOR CERTAIN AGENTS
PREVIOUSLY PROVIDED AUTHORITY BY 1'JIE COMMISSION
AND APPROVED BY A JUDGE OF THE SIXTEENTH JUDICIAL
CIRCUIT, MONROE COUNTY, FLORIDA.
WHEREAS. Florida Statutes Section 828.03 provides that agents of any society or
association for the prevention of cruelty to animals may appoint agents for the purpose of
investiptina violations of Chapter 828, Florida Statutes, or any other law of the state for the
purpose of protecting animals or preventing any act of cruelty thereto; and
WHEREAS, Monroe County Code Section 3-4(1) provides that Animal Control Agents
of corporations and associations contracting with Monroe County may be authorized by the
Board of County Commissioners to investigate violations of Chapter 828, Florida Statutes and
Chapter 3, Monroe County Code; and
WHEREAS, Section 3-5, Monroe County Code, authorizes animal control agents to
enforce the provisions of Chapter 3 of the Code and Chapter 828 of the Florida Statutes.
including issu811ce of citations for fines and/or requiring appearance I Court; and
WHEREAS, Section 3-4(2), Monroe County Code requires the appointments to be
approved by a county or circuit court judge and approved by the county commission and a record
of such appointments maijntained, in compliance with F.S. 828.03(2), and
WHEREAS, on January 17,2007. the Momoe County Board of County Commissioners
approved Resolution No. 023-2007 authorizing implementation of this appointment process for
animal control officers; IloW. therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF'
MONROE COUNTY, FLORIDA:
8frctioa 1. Add.... ....,.
That the following additional animal control officers are hereby authorized,
effective the date indicated below, to investigate violations of Chapter 3, Monroe
County Code and Chapter 828, Florida Statutes. to issue citations for violations of
said chapters, or to require appearance in court. and to present testimony for
disposition of any such violation in county court:
L Charles D. Best - Effective June 21, 2007
Florida Keys Society of Prevention of Cruelty to Animals, Inc. (FKSPCA).
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
July 18. 2007
Division: Community Services
Bulk Item: Yes -X.. No
Department: Animal Control
Staff Contact PersonlPhone #: Deb Barsell. x451 0
AGENDA ITEM WORDING: Approval ofaresolution of the Monroe County Board of County
Commissioners exploring the possibility of the City of Key West deeding to Monroe County the
parcels of land on Stock Island now used for animal control offices, animal sheltering, parking, and
associated uses.
ITEM BACKGROUND: The City and the County have since 1978 agreed that it served the mutual
best interests of City and County citizens for the County to provide animal control services on land
parcels owned by the City on Stock Island. The current animal control/sheltering facilities are in
major disrepair and must be replaced. The County will explore with the City the transfer of the deeds
for the Stock Island land parcels now leased to the County to facilitate the County's ability to build
new facilities at the current location for animal control and associated uses. The County in partnership
with the Florida Keys Society for the Prevention of Cruelty to Animals, Inc., seeks grants and other
funds to contract new animal control/sheltering facilities that meet current building codes. The new
facilities when completed will be available to first responders to board their pets in the event of a
disaster such as a hurricane.
PREVIOUS RELEVANT BOCC ACTION: 9/1912001 lO-year Lease, 12120/1985 99-year Lease,
5/16/1978 Joint Participation Agreement between the City and the County concerning animal control
and Stock Island parcels.
CONTRACT/AGREEMENT CHANGES: Resolution explores the possibility of the City deeding
ownership to the County of the parcels of land now leased by the County for animal control, sheltering,
parking, and associate uses on Stock Island, FL.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: 0
BUDGETED: Yes
No_NA
COST TO COUNTY: 0
SOURCE OF FUNDS:
NA
REVENUE PRODUCING: Yes
No -.X. AMOUNT PER MONTH_ Year
APPROVED BY: County Atty _ OMB/Purchasing NA Risk Management NA
DOCUMENTATION:
Included X
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 11/06
----
RESOLUTION NO.
- 2007
A RESOLUTION OF THE MONROE COUNTY BOARD OF
COUNTY COMMISSIONERS EXPLORING THE POSSmILITY OF
THE CITY OF KEY WEST DEEDING TO MONROE COUNTY THE
PARCELS OF LAND ON STOCK ISLAND NOW USED FOR
.AIfIMAL CONTROL OFFICES, .AIfIMAL SHELTERING,
PARKING, AND ASSOCIATED USES.
WHEREAS, in May 1978, the City of Key West, FL, hereafter referred to
as "City," leased an animal control facility on Stock Island, FL, to Monroe
County, FL, hereafter referred to as "County," for the period of twenty-five (25)
years; and
WHEREAS, in December 1985, the City leased the same animal control
facility on Stock Island, FL, to the County for the period of ninety-nine (99)
years; and
WHEREAS, in September 2001, the City leased an additional area
between the exiting leased parcel and easterly line of the dirt road for animal
control associated uses to the County for the period often (10) years; and
WHEREAS, the City and the County continue to have a commitment to
animal control, humane animal sheltering, adequate parking, and associated
uses on the Stock Island parcels; and
WHEREAS, the City and the County agree that the current animal
control/sheltering facilities are in disrepair and need to be replaced; and
WHEREAS, the City and the County have a commitment to build new
animal control/sheltering facilities on the Stock Island parcels; and
WHEREAS, the County in partnership with the Florida Keys Society for
the Prevention of Cruelty to Animals, Inc., hereafter referred to as "FKSPCA,"
plan to build new animal control/ sheltering facilities that will meet current
building codes; and
WHEREAS, the new animal control/ sheltering facilities built will provide
first responders who remain in the City and County a safe place to board their
personal pets in the event of a disaster; and
WHEREAS, the County and the FKSPCA will work together in pursuit of
grant funds to help pay for the cost building new animal control/ sheltering
facilities; and
WHEREAS, the County will continue to provide animal control services
for the City; and
WHEREAS, the City owns the properties now leased by the County on
which animal control facilities are situated; and
WHEREAS, the County will have more leverage by which to pursue
funding for new animal control/ sheltering facilities when it owns the property
now leased on Stock Island from the City; and
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FL, THAT the County explore with
the City the transfer of the deeds for the Stock Island parcels now leased to the
County for the purposes of animal control/sheltering facilities and associated
uses to facilitate the building of new animal control/ sheltering facilities at the
current location.
PASSED AND ADOPl'ED by the Board of County Commissioners of Monroe
County, FL, at a regular meeting of said board held on the 18th day of July,
2007
Mayor Mario Di Gennaro
Mayor Pro Tern Dixie Spehar
Commissioner George Neugent
Commissioner Charles "Sonny" McCoy
Commissioner Sylvia Murphy
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
By:
DEPUTY CLERK
BOARD OF COUNTY
COMMISSIONERS OF
MONROE COUNTY, FLORIDA
BY:
Mayor / Chairman
MONROE COUNTY ATTORNEY
~PROVED ASJ'ZM'
~I~ 7L ..4~
NATILEENE W. CASSEL
ASSISTANT COUNTY ATTORNEY
Date '7- ~. t!:) 7
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 18. 2007
Division:
Budget & Finance
Bulk Item: Yes
No
Department:
Purchasing
Staff Contact Person: _Carlos Victores
AGENDA ITEM WORDING: Approval to reduce or eliminate the number of days bids are
advertised and the number of newspapers we advertise in.
ITEM BACKGROUND: Currently all Bids, RFQ's, RFP's etc... are advertised in Tbe Reporter,
The Keynoter, and The Key West Citizen twice monthly in each paper. Florida Statute 50.011
only requires one day and one newspaper for advertisements. We now advertise nationally in
www.demandstar.com. our county web site, and the local TV station thus minimizing the need for
multiple notices.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES: Previous annual total costs of the three newspapers
have been $ 28,382.07 in 2005, $ 57,911.41 in 2006, and through the first 4 months of 2007 a total
of $ 20,964.42 which projects to approximately $ 83,800.00 for the year. This could mean a
substantial savings to Monroe County. See attached documentation.
STAFF RECOMMENDATIONS:
Approval to apply for the advertising of procurement purposes only.
There will be other instances when advertising for other services will be required.
TOTAL COST:
None
BUDGETED: Yes
No
COST TO COUNTY:
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes_ No_ ~~UNTPERMONTH_ Year
APPROVED BY: County Atty iI{ OMBlPurchasing -1- Risk Management ~
DIVISION DIRECTOR APPROVAL: ~~ ~~/~e;
/"" Salvatore Z Ulla ---
DOCUMENTATION:
Included
x
Not Required_
DISPosmON:
AGENDA ITEM #
COSTS OF ADVERTISING OF BIDS
2005
The Reporter $ 8,349.02
The Keynoter $ 7,492.80
The Key West Citizen $ 12,540.25
Total costs for the year $ 28,382.07
2006
The Reporter $ 18,463.41
The Keynoter $ 15,724.40
The Key West Citizen $ 23,723.60
Total costs for the year $ 57,911.41
2007 Jan Feb Mar Aril
The Reporter $ 356.50 $ 1,327.20 $ 3,582.10 $ 1,409.25
The Keynoter $ 793.48 $ 1,445.86 $ 2,862.67 $ 309.59
The KW Citizen $ 1,860.93 $ 2,314.49 $ 2,841.42 $ 1,860.93
These figures project to an annual total for 2007 at
approximately $ 83,800.00 plus. This could be lower or much
higher depending on the number of Bids, RFQ's, RFP's etc..
that are put out throughout the year.
Statntes it l:oOSbtUb.OO : View ~~ :->~llV\J3U->i)CICU<m VJ J . U!aUlW.gov
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T1U~_1(1 C:;h~Rt'tl: .~_
CML PRACTICE AND lEGAl AND OFFICIAL
PROCEDURE ADVERTISEMENTS
50.011 Where and In wMt ........ .... notices to be published. --Whenever by stlltute an
offlc1al or lepl acherttsement or a publication. or notice in a newspaper has been or is d1rected or
permitted in the nature of or in lieu of process. or for constructtYe semce, or in in1t1at1nt,
assumint. ~ exerds" or enforclnt jurisdiction or power. or for any purpose. lncludtnw all
Iepl notices and advertisements of stMrIffs and tax collectors, the contemporaneous and
continuous intent and mean.. of such l",tion aU and $........ exfstfnl or repealed. is and has
been and is hereby declared to be and to have been. and the rule of intefpretation is and has been.
a public:ation in a newspeper printed and published periodically once a week or oftener. conta1ntnJ
at least 25 pIftlInt of its words in the Entllsh Ianauate, enteAld or qualifled to be admitted and
entered as periodic:als matter at . post office In the county where published, for sale to the public
eeneraUy, ava1lilb1e to the pubUc aeneraUy for the publication of official or other nottc:es and
custon_Uy a)Iltainlnt information of . pubUc character or of Interest or of value to the residents
or OlMWrs of property in the county where published, or of interest or of value to the pneral
public.
Yi~uE.nH~
<;h~PJ~r
Hlstory.--s. 2. ch. 3022. 18n; RS 1296; GS 1727: So 1. ch. 5610, 1907; RGS 2942; $. 1, ch. 12104,
1921; CGL 04666. 4901: So 1, ch. 63-381; s. 6. ch. 67-254; s. 21, ch. 99-2.
Mot..--Fonner $.49.01.
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CIVIL PAAcnce AND LEGAL AND OFFICIAL
PROCEDURE ADVERTISEMENTS
50.031 NeWlplllMtS tn whtch ..... notIe_ wtd process may be pubIIshed.uNo notIo! or
pubUcation required to be published in a newsp8per in the nature of or in lieu of process of any
kind. nature. character or descrtptton provided for under any law of the state. whether heretofore
or hereafter enacted, and whether pertaininB to construc:tiYe service. or the initiatfn&, assuminl.
reviewlnt. gerdsfnt or et.ford.lIjurbdk.tb. or power. ~ any court in thts state, or any notic:l! of
sale of property. real or personal. for taxes, state. county or muntdpal, or sheriffs. prdtan's or
admfnt5trator's or any sale made pursuant to any juctlcfal order. decree or statute or any other
pubt1c:atton or notice pertain.. to .." affairs of the state. or any county, mun1cfpallty or other
polit1cal subdtvtsfon thereof. shall be deemed to have been published in accordance with the
statutes provIdint for such pubticatton. unless the same shan haw been pubttshed for the
pn:scrtbed period of time requtred for such publtcation. fn a ~ 'fIottieh at the time of such
publ1catton shall haw been in extstenc:e for 1 year and shall have been entered as per1Odtc:als
matter at a post offlc:e in the ctUlty where publilhecl. or fn a newspaper 'fIottieh is a direct
sucxessor of a newspaper whtc:h tOllther have been so publidwld; prcwkIed. however. that nothtnt
hen:fn contained shall ~ where fn any county then: shall be no newspaper fn existence 'fIottir:h
shall have been published for the lentth of time above ~rtbed. No lepl publfeatlon of any kind,
nature or descrIptton. as herein defined. shill be vatid or btndfnt or held to be in compliance with
the statutes pnMdfnt for such publication unless the same shall have been pubttshed in accontance
with the pnwisfons of thts section. Proof of such pubtieation nU be made by unffonn affidavit.
Yi~YL~nW~
Ot!?R~~r
HIstory.--ss. 1-3, ch. M830, 1931; CGL 1936 StIpp. 4274(1); s. 7. da. 22858. 1945; s. 6, ch. 67-254;
s. 1, ch. 74-221; s. 22, ch. 99-2.
Notie.--Fonner s. <19.03.
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