Item L2
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 08/15/07
Division: Monroe County Sheriffs Office
Bulk Item: Yes XX
No
Department: Monroe County Sheriffs Office
Staff Contact Person: Val Marinello
AGENDA ITEM WORDING:
Request for expenditure from Law Enforcement Trust Fund
ITEM BACKGROUND:
N/A
PREVIOUS RELEVANT DOCC ACTION:
Have been approved in the past
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
Approval
TOTAL COST:
BUDGETED: Yes
No
COST TO COUNTY:
SOURCE OF FUNDS: Law Enforcement Trust Fund
REVENUE PRODUCING: Yes
No
AMOUNTPERMONTH___ Y~r
DIVISION DIRECTOR APPROVAL:
OMBlPurchasing _ Risk Management_
tij?/L ftf ~
Richard D. Ro~ Sheriff
APPROVED BY: County Atty. _
DOCUMENTATION:
Included XX
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 2/05
SUIlS'l'ATIONS
Freeman Substation
209S0 Overseas Hw)'.
Cudjoe Key, FL 33042
(05) 74S-3184
"AX nOS) 745-3761
M;t,.;tthOIl Substation
3103 Overseas Ilwy.
Marathon, I'L 33050
nOS) 289-2430
FAX (305) 289-2497
IshulIoralla Subst:J1 iOIl
87000 O,'erse<ls llwy.
[.!;,Ilwrada, FL 33036
(305) 853-7021
FAX (30S) 853-'1372
Roth Buildillg
50 II igh I'oinl Road
Tavern ie r. FL 33070
(305) 853-3211
FAX OOS) 85)-120S
DETENTION CENTERS
Key West Del. Cellte,.
550 I College Road
Key West, FL )3040
(30S) 293-7300
FAX (305) 293-7353
Maralhou Del. Facility
3981 Ocean Terr:Jc.
rv1:lralholl, FL 33050
(311S) 289-2'120
"AX (305) 289-2424
Plantation Oct. "acHity
53 lligh I'oim Road
Phllltalion Key. FL 33070
(305) 853-3266
FAX (305) R53-3270
SPECIAL OPERATIONS
1'.0. Box 500'175
Marathoo, FL 33050
(305) 2R9-24 [0
FAX (305) 28'J-2498
AVIATION DIVISION
10100 Overseas Hwy.
Mar-Ilholl, FL 33050
(305) 28'1-2777
FAX (305) 289-2776
COMMUNICATIONS
27% Overseas Ilwy.
Marathon. FL 33050
(305) 289- 2351
FAX (305) 289-2493
Monroe County Sheriff's Office
2?jchard 'lJ.1?,ptfi, Sheriff
5525 Co[fege 1(gaa
'l(fy West} j"[oriaa 33040
(305) 292-7000 j"5tX: (305) 292-7070 1-800-27 3-COP S
WUIW.f:!.ysso.net
July 19,2007
Mr. Tom Willi, County Administrator
Oato Building
1100 Simonton Street
Key West. Florida 33040
RE: Agenda Item - Request for Expenditures from Law Enforcement
Trust Fund
Dear Mr. Willi:
I would like to request that the Commission authorize the following
expenditures from the Law Enforcement Trust Fund:
$ 40,000.00 Summer Recreation Program - To help provide a safe and nurturing
environment in our schools for the children to spend their summers. Juvenile
crimes increase during the summer and this program can be categorized as a
crime prevention program.
TOTAL: $ 40.000.00
I hereby certify that these expenditures are lawful pursuant to the Florida
Contraband Act. There will be no recurring expenses in the existing budget.
Please feel free to contact my General Counsel; Mark L. Willis. or me
should you have any questions or concerns regarding this request.
vt}:::e JP4
Richard D. Roth
Sheriff of Monroe County
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INTERLOCAL AGREEMENT
Pursuant To
Florida Interlocal Cooperation Act of 1969
(Chapter 163, Florida Statutes)
Agreement effective the .!l!h.-day of June, 2007, at Key West, Monroe County, Florida, by and
between the School District of Monroe County, Florida (hereinafter the District), and the
Sheriff s Office of Monroe County, Florida (hereinafter the Sheriff' s Office).
Whereas, the District, and the Sheriff s Office desire to provide summer recreational
opportunities and services to the youth of Monroe County, Florida; and
Whereas, the Sheriffs Office, does not have the proper facilities or the trained employees to
provide summer recreational services; and
Whereas, the District has facilities and trained personnel at its disposal for use in providing
summer recreational opportun ities and services to the youth of Monroe County; and
Whereas, the cost of operating the summer recreational program should be shared between the
Sheriffs Office, and the District;
Whereas, the Sheriffs Office, and the District are the fiscal agents and the District is the
administrating agent;
Now, therefore the Sheriffs Office, and the District hereby agree as follows:
I, SERVICES TO BE PROVIDED - The District agrees to provide supervised
recreational programs during the time periods specified and consisting of the activities
described, in Schedule A attached hereto. The program sites for provision of these
programs shall be as described in the Schedule B hereto.
2. TRANSPORT A TION OF YOUTH - The District, utilizing District-owned school
buses, shall provide transportation opportunities to and from scheduled off-site program
locations, as well as to and from the program sites. Pick-up locations and time shall be
in accordance with Schedule C hereto.
3. SUPERVISION OF PROGRAM ACTVITIES - The District, utilizing as much as
possible district employees, shall provide Program Instructors and Instructor Aides to
supervise participants and provide instructional and training activities,
4. EQUIPMENT AND SUPPLIES - The District shall be responsible for puri,;hasing the
necessary equipment, games and materials, and consumable supplies required for
program activities, and the District shall be responsible for storage and distribution of
said items as required, The Sheriffs Office will reimburse the District for all equipment
and supplies purchased. Subject to limit on the Sheriff's total financial obligation of
$40,000 stated in paragraphs 7 and 8 of this agreement. In no event will the Sheriffs
Office be obligated to pay more than $40,000 as a result of this agreement.
5, FACILITIES OPERATION - The District shall be responsible for providing on-site
program clerical assistance and informational services during the program's operation
hours, and shall have telephonic resources available for both in coming and out going
calls.
6, FIRST AID FACILITIES AND PERSONNEL - The District, at each program site,
shall have available sufficient first aid supplies required for use in attending to minor
injuries. Additionally, first aid trained personnel shall be available for attending to
minor injuries as may be required.
7, COMPENSA TION TO PROGRAM PERSONNEL: The District shall be
responsible for determining the amounts of compensation, and times for payments, of
Instructor Aides, School Bus Operators, and other personnel providing services under
this Agreement, District Worker's Compensation coverage through its Insurance
Program for these personnel. The director, instructors or instructor aides who are
school board employees during the regular school year shall be employed by the
District as temporary employees and paid a stipend in accordance with District payroll
time periods and procedures, Those employees not employed by the District during the
regular school year will be employed through contracted services, The Monroe County
Sheriffs Office has agreed to reimburse the District $40,000.00. The District will
submit an invoice with supporting documentation to the Monroe County Sheriffs
Office, Finance Department, 5525 College Road, Key West, Florida 33040.
8. INVOLVEMENT OF THE SHERIFF'S OFFICE: The Sheriffs Office sole
involvement in the performance of this agreement is to reimburse the District at the
completion of the program. The Sheriff's Office and the District specifically agree that
the District shall be solely responsible for the planning, operation, supervision, control
and direction of the program and services contemplated under this Agreement. The
intent of this section is that the Sheriff's Office shall only be considered to be a supplier
of funds and not an active participant in the performance of the Districts obligations
under this agreement. The Sheriff's Office will allocate $40,000.00 to partially fund the
2007 Summer Recreation Program. The Summer Recreation program will run 19 days
from June] 11h through July 6th.
9, ACCOUNTING AND INSPECTION - District shall be responsible for recelVlng,
generating and maintaining documentation in such form and content as may be required
by the Office of the Auditor General of Florida in accordance with generally accepted
accounting practices. The District shall, from time to time, provide the Sheriffs Office
with copies of such documentation and shall permit access by agents or employees of
The Sheriffs Office to the books, charts of accounts, and other documents relative to
this agreement. The District agrees to assign unique and distinct Project Accounting
codes for expenditures make pursuant to this Agreement.
] O. CONSIDERA TION - As consideration for this Agreement, the Sheriffs Office, agrees
that (]) the Sheriffs Office will not compete with the District by providing organized
Summer Youth Recreation Programs and (2) the Sheriffs Office shall, upon the
conclusion of the Summer Youth Recreation Program and within thirty (30) days of the
receipt of a complete and correct invoice from the District, pay to the District the sum
of all invoices for reimbursement of actual cost to the Summer Youth Program,
11. USE OF FUNDS - The District shall expend the funds received hereunder 111
accordance with Schedule D attached hereto.
12. NON-RELIANCE BY NON-PARTIES - No person or entity shall be entitled to rely
upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any
third party claim or entitlement to or benefit of any service or program contemplated
hereunder, and the District, and Sheriffs Office agree that neither the District nor the
Sheriffs Office, or its employees shall have the authority to inform, counsel, or
otherwise indicate that any particular individual or group of individuals have
entitlement or benefits under this Agreement separate and apart, inferior to, or Superior
to the community in general or the general target population contemplated in this
Agreement.
13. DISTRICT RESERVATION OF RIGHT TO MODIFY - The District reserves the
right to modify from time to time any of the services or programs contemplated
hereunder, but such modifications shall not operate or have the effect of resulting in non-
performance of any of the obligations of the District hereunder, nor result in a re-
alignment of budget categories for expenditures in an amount in excess of ten percent
(10%) of the cash consideration as a whole received from the Sheriffs Office.
THE DISTRICT SCHOOL BOARD OF
MONROE COUNTY, FLORIDA
(SEAL)
BY:
~ JJIf.
Andy Gnffiths, Chair
ATTEST:
~~ c;~c,,~(;
Randy cevedo, Supenntendent
(SEAL)
BY:
THE MONROE COUNTY SHERIFF'S
OF~/) MONROE COUNTY~IDA
iJ, aAJ.- M ~
Richard Roth, Sheriff
SCHEDULE A
SUMMER RECREATION ACTIVITIES
(June 11 - July 6 - 5 day per week for 19 days)
A. Sports Activities
1. Aerobics 7. Creative Movement 13.
2. Baseball 8. Football 14.
3. Basketball 9. Gymnastics 15.
4, Board Games 10. WeightIifting ] 6.
5, Bowling ]1. Kickball 17.
6. Boating 12. Roller Skating
B. Arts and Crafts Activities
1. Beach Buckets
2. Bubble Making
3. Ceramics
4. Collage
5. Coral Reef Filmstrips
6. Dough Art
7. Flying Machines (paper)
8. Group Games
9. Hand Puppets
10. Indian prints
II. Joke Telling
12. Kites
C. Computer Related Activities
D. Reading Related Activities
E. Boating Safety
Snorkeling
Softball
Soccer
Track & Field
Wrestling - TBA
] 3. Macaroni Designs
14 Magic Tricks
15. Mirroring
16. Movies
17. Outside Games
] 8. Pantomime
19. Paper Weaving
20, Potato Prints
2], Pottery
22. Printing
23. Sand Painting
24, Scavenger Hunts
25. Story Telling
26. Story Telling
27. Stuffed Fish
28. Styrofoam Collages
29. Tempera Painting
30. Textural Painting
31. Tinfoil Sculptures
32. Tissue Pictures
33. Underwater Drawings
34.. Water Colors
35. Weed Weaving
36, Woven Mobiles
SCHEDULE B
SUMMER RECREATION ACTIVITIES
(June 11 - July 6 - 5 days per week for 19 days)
Program Sites
Key West High School Stadium
Poinciana Elementary School
Sugarloaf Elementary/Middle School
Marathon Middle/High School
Plantation Key Elementary/Middle School (Includes Key Largo School)
SCHEDULE C
SUMMER RECREATION ACTIVITIES
(Junc 11- July 6 - 5 days per week for 19 days)
Bus Transportation Schedulc
Upper Keys/Middle Keys - The children that attend summer recreation programs at Plantation
Elementary/Middle School, or Marathon Middle/High School will be
transported to and from the center by regular summer school buses. The
same procedure will be used to take the children home in the afternoon.
Lower Keys - The same arrangements as in the upper keys will be used at Sugarloaf
Elementary/Middle School.
Key West - The Key West area children will also be transported to and from Gerald
Adams School by the regular summer school buses.
SCHEDULE D
SUMMER RECREATION ACTIVITIES
(June 11 - July 6- 5 days per week for 19 days)
Funding Expenditures
Key West Area $15,000.00
Sugarloaf Area $5,000,00
Marathon Area $5,000,00
Upper Keys Area - $15,000.00
Total $40,000.00