10/19/2000 Agreement
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THIS AGREEMENT is made and enfMrnifr&-e,;j?~~~ tfJiween the Board of
County Commissioners of Monroe County, Florida, (her~tnfiDn!f1r~er.red to as the "BOCC")
and Holiday Inn. (hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the BOCC has
recommended to the Monroe County Tourist Development Council (hereinafter "TDC''),
which has endorsed the recommendation, that certain monies be allocated for promotion of
an event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. BOCC shall pay a sum not to exceed $10,000.00 (Ten Thousand Dollars) for
promotion and related expenditures, as described in the event budget, attacmed hereto as
Exhibit A, for production of the Key Largo Holiday Inn Dolphin Tournament on April 27-29,
2001. Payment will be made only after Event Sponsor submits invoices and support
documentation acceptable to the County's Finance Department. The advertising and
promotion budget for County funding may be altered as to the individual line items, or
components, within 10% of the amount stated for that item or component, without
increasing the total dollar amount and without requiring a written amendment to this
agreement. Monroe County's performance and obligation to pay under this agreement is
contingent upon an annual appropriation by the BOCC.
2. Event Sponsor shall provide promotion and related services as described in
the Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided
through the contracted agencies of the Tourist Development Council (TDC) and BOCC.
The agencies of record, shall receive payment of work in progress upon submission of
documented invoices associated with said event. Event sponsor fully understands that
funding is obtained from tourist development taxes for which the fiscal year ends
September 30, 2001. Event sponsor also understands that the funding process through
which this contract was made available by County requires event sponsors to submit their
payment requests as quickly as possible and to finalize all such requests before the end
of the fiscal year, if at all possible. In order for the tourist development taxes to be utilized
most effectively for the purpose for which they were authorized, attracting and promoting
tourism, the budgeting process of the County requires the event's funding to be concluded
in a timely manner. In recognition that the timeliness of payment requests is of extreme
importance to the funding of future advertising and promotion for the stability of the tourist-
based economy, Event Sponsor agrees to submit by September 30,2001, all' invoices
and support documentation as required by the County's Finance Department rules and
policies. Event sponsor shall not be reimbursed nor will Event Sponsor's vendors be paid
directly for any invoices received after September 30, 2001, except that for events with
promotional expenditures occurring from August 1 through September 30, 2001, invoices must be submitted within ninety (90) days of the conclusion of the event. .
3. Event Sponsor shall reimburse BOCC for any amount of funds expended by
BOCC in connection with an event which does not occur as a result of any act or omission
by Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out
of, in connection with, or by reason of the services provided, event sponsored, or other
activities and funding associated with this agreement. Should event involve the serving or
distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor
liability insurance policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for three (3) years after the event and shall permit BOCC and its
agents and employees access to said records at reasonable times.
6. BOCC may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty (60) days prior to the event and may terminate
for breach upon providing to Event Sponsor notice at least seven (7) days prior to the
effective date of the termination.
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XX/.-
8. Event Sponsor warrants that he/she/it has not employed, retained or
otherwise had act on his/her/its behalf any former COUNTY officer or employee in violation
of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of
Section 3 of Ordinance No.1 0-1990. For breach or violation of the provision the COUNTY
may, at its discretion terminate this contract without liability and may also, at its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former or present COUNTY
officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public e~tity in excess of the threshold amount provided
in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list. "
"
S WHERE~F, each party has caused this Agreement to be executed by
resentatlve, the j q bf\. day of (f)c I - , 2000.
~
~
rd of County Commissioners
onro cou.:F~
Mayor/Chairman
(CORPORATE SEAL)
Holiday Inn
Attest:
By.
OR
Secretary
Witness
"
EXHIBIT A.
BUDGET BREAKDOWN
FLORIDA KEYS FISHING TOURNAMENTS, INC.
OCTOBER 1, 2000. TO SEPTEMBER 30, 2001
KEY LARGO HOLIDAY INN DOLPHIN TOURNAMENT
------------------------------------------------------
APR. 27-29, 2001
DIRECT MAIL & POSTAGE
$
400
BROCHURES, POSTERS,
PROGRAMS, PATCHES
$
$
$
300
500
TROPHIES
PHOTO PROGRAM
300
MEDIA ADVERTISING
$ 5,000
$ 3,000
T-SHIRTS, CAPS, JACKETS
*GENERAL - NON-ALLOCATED
$
500
$10,000
DAY 1
DAY 2
DAY 3
DAY 4
DAY 5
EXHIBIT B
F'LORIDA. KEYS FISHING TOURNAMENTS, INC.,
TOURNAMENT SCHEDULE OF evENTS
FISCAL YEAR 2000-2001
Key Largo Holiday Inn Dolphin Tournament
E'RINT TOURNAMENT NAME
-:
7 : 30 AM LINES IN WATER
~_.__:~PM LINES OUT OF WATER
7 : 30 PM ~ING COCKTAlL PARTY
PM OTHER EVENT
-:L:~AM LINES IN WMER
4 :00 PM LINES IN WATER'
PM ~ING COCKTAlL PARTY
I First Round Standings ?arty
AM LINES IN WMER
PM LINES IN WAXER
PM l!:VENING EVENT
PM OTHER EVENT
_:_AM LINES IN WATER
E'M LINES IN WMER
PM ~ING EVENT
.
--
_:_PM OTHER EVENT
6