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9. Non-ProfitsProposals for County Funding of Non -Profits July 2007 ■ Human Services Advisory Board Recommendations ■ Proposals for Funding Directly from BOCC ■ Monroe County Health Department Fiscal Year 2008 Human Services Advisory Board (HSAB) Recommendations In February 2002, the Board of County Commissioners adopted new policies and procedures governing the future funding recommendations of the HSAB. Projects were to be included in these three categories: medical services, core social services, and quality of life services. Those policies are attached. In April 2005, the Commission approved a calculation for the total Human Services Advisory Board funding of 5% of the general fund budget from the previous year. In April 2006, the Commission approved a proposed change to that calculation which would require subtracting the total HSAB funding from the previous year's general fund budget before multiplying by 5%. However, the Commission also changed the percentage applied from 5% to 4%. This resulted in total HSAB funding of $1,861,265.00. In June 2006, the Commission approved a change in the calculation, back to 5% of the adjusted general fund budget of the previous fiscal year. At its February 2007 meeting, the Commission passed a motion setting the amount of HSAB funding at the same amount as FY 2007, $2,326,581.00. On May 21, 2007, the HSAB met and agreed upon the enclosed recommendations to the Commission which total $2,326,581.00. HUMAN SERVICES REVIEW COMMITTEE RECOMMENDATIONS February 13, 2002 HUMAN SERVICES REVIEW COMMITTEE RECOMMENDATIONS At the special meeting of the Board of County Commissioners July 31, 2001, the Commission voted to establish a committee which was "charged with identifying a core group of non-profit organizations to be funded by the BOCC and establish criteria to qualify for funding." Members of the committee were: Commissioner Dixie Spehar, Monroe County Health Department Director Jake Rutherford, Rural Health Network Healthy Kids Director Keith Douglass, Wesley House Executive Director Joseph Barker, Human Services Advisory Board Chairperson Alexsandra Leto, and Guidance Clinic of the Middle Keys Director of Operations Debbie Barsell. This committee has met several times, and has categorized services into three groups, listed criteria for funding in each group, and established percentage guidelines to assist the Human Services Advisory Board (HSAB) in making its funding recommendations. The recommendations of the Human Services Review Committee are as follows: • The overall human service funding of the BOCC was considered. Funding required by law, such as Baker Act services, will remain directly funded by the BOCC, as will funding for cultural programs. Mental health services, medical services, and recreational services, formerly funded directly by the BOCC as part of the non -governmental, human and social services budget process, will now apply to the HSAB. • The HSRC recommends the establishment of a basic human services plan to assist and identify the needs and allocate resources to purchase in a request for purchase (RFP) process for multi -year funding and service to ensure appropriations, consistency and efficiency. This plan should be a comprehensive plan to identify the human and social needs of Monroe County. • The FY02 funding for agencies now recommended to apply to the Human Services Advisory Board totals $1,288,852.00. This will be an increase in both the amount and the number of agencies applying to the HSAB, but not an overall increase in total funding. The amount of funding and the number of agencies for subsequent years may vary. • The three groups are medical services (physical, mental and behavioral care services), core services (non -medical but basic essential human needs services), and quality of life improvement services (services to improve the quality of life for any individual or community). A listing of these groups and the criteria for each are attached. • As guidelines for the Human Services Advisory Board to consider in making its funding recommendations, medical services would receive 65%, core services 30%, and quality of life improvement services 5% of total funding. The actual recommendations of the Human Services Advisory Board may vary from these guidelines at the discretion of the HSAB. The accompanying spreadsheet shows the three groups of services and the FY02 totals and percentages of each. An illustrated sample is attached. • With the recommended decrease in the percentage share of funding for the quality of life group of services, the Committee agreed to request that the Sheriff's Shared Asset Forfeiture Fund Advisory Board increase funding in this area accordingly as well as from the United Way. Committee member Keith Douglass addressed the Shared Asset Forfeiture Fund Advisory Board at its January meeting, and they indicated their willingness to collaborate in appropriating funds to social services agencies. HUMAN SERVICES REVIEW COMMITTEE RECOMMENDATIONS February 13, 2002 • The total funding for services under the oversight of the Human Services Advisory Board should be increased by 6.7% for FY03, for a new total of $1,375,205,00, to partially compensate for increases in cost of living and reductions in state funding. It should be noted that the beginning amount of $1,288,852.00, to which this increase would be applied, includes the additional human service funding of $79,906.00 (increase from $289,194.00 to $369,100.00) approved by the BOCC at its July 31, 2001 meeting, as well as $45,000.00 awarded to the Health Council of South Florida for a study of Monroe County's health care needs and $150,000.00 for the Rural Health Network. The net increase in FY02 was $152,213.00 (from $1,665,544.00 in FY01 to $1,817,757.00 in FY02). * • The recommendation of the HSRC is that appropriation increases reflect the minimum increase of the CPI, annually. * * The motion made and passed by the Commission did not include this item. H.S.A.B. Non -Profit Funding Budget Reduction 95% of Fiscal Year 2007 Agency HSAB FY08 Recommended 5% Reduction County Admin. Recommended Medical Services Care Center/Lower & Upper Keys 340,000 17,000 323,000 Community Health of South Florida 0 0 0 Easter Seals Society 23,581 1,179 22,402 Fla. Keys Area Health Education Ctr 40,000 2,000 38,000 Good Health Clinic 49,000 2,450 46,550 Guidance Clinic/Middle Keys 400,000 20,000 380,000 Hospice 163,000 8,150 154,850 Rural Health Network 75,000 3,750 71,250 Womankind 95,000 4,750 90,250 Total Medical Services 1,185,581 59,279 1,126,302 Core Services AIDS Help 36,000 1,800 34,200 American Red Cross 30,000 1,500 28,500 Catholic Charities 0 0 0 Domestic Abuse Shelter 45,000 2,250 42,750 Florida Keys Children's Shelter 195,000 9,750 185,250 Florida Keys Healthy Start Coalition 10,000 500 9,500 Florida Keys Outreach Coalition 50,000 2,500 47,500 Fountains of Living 0 0 0 Heron/Peacock 65,000 3,250 61,750 Higher Love Mission Outreach 5,000 250 4,750 Keys Area Interdenom Resources 5,000 250 4,750 Monroe Assoc for Retarded Citizens 195,000 9,750 185,250 PACE Center for Girls 90,000 4,500 85,500 Samuel's House 110,000 5,500 104,500 Wesley House 170,000 8,500 161,500 Total Core Services 1,006,000 50,300 955,700 Quality of Life Services Big Brothers/Big Sisters 30,000 1,500 28,500 Boys and Girls Club 60,000 3,000 57,000 Center for Independent Living 5,000 250 4,750 Educ Coalition for Monroe County 0 0 0 Helpline 5,000 250 4,750 Literacy Volunteers 10,000 500 9,500 Monroe Youth Challenge 25,000 1,250 23,750 Wellness Interfaith Network 0 0 0 Total Quality of Life Services 135,000 6,750 128,250 Total Services 2,326,581 116,329 1 2,210,252 Human Services Advisory Board Recommendations for County Fiscal Yong 7nnu Agency HSAB FY 07 FY08 Requested HSAB FY08 recommended % incr/- decr % of total Medical Services Care Center/Lower & Upper Keys 345,000 345,000 340,000 -1% 14.61 % Community Health of South Florida 195,767 0 #DIV/0! 0.00% Easter Seals Society 188,428 23,581 #DIV/0! 1.01 % Fla. Keys Area Health Education Ctr 52,500 40,000 40,000 -24% 1.72% Good Health Clinic 36,955 58,543 49,000 33% 2.11% Guidance Clinic/Middle Keys 405,259 405,259 400,000 -1% 17.19% Hospice 155,578 168,070 163,000 5% 7.01% Rural Health Network 80,000 100,000 75,000 -6% 3.22% Womankind 100,000 100,000 95,000 -5% 4.08% Total Medical Services 1,175,292 1,601,067 1,185,581 1% 50.96% Core Services AIDS Help 36,000 136,000 36,000 0% 1.55% American Red Cross 30,000 35,000 30,000 0% 1.29% Catholic Charities 5,000 0 0 -100% 0.00% Domestic Abuse Shelter 50,000 100,000 45,000 -10% 1.93% Florida Keys Children's Shelter 200,000 220,000 195,000 -3% 8.38% Florida Keys Healthy Start Coalition 5,000 30,000 10,000 100%1 0,43% Florida Keys Outreach Coalition 60,000 75,000 50,000 -17% 2.15% Fountains of Living 5,000 0 0 -100% 0.00% Heron/Peacock 65,000 90,000 65,000 0% 2.79% Higher Love Mission Outreach 5,000 111,720 5,000 0% 0.21% Keys Area Interdenom Resources 5,000 10,000 5,000 0% 0.21% Monroe Assoc for Retarded Citizens 205,000 205,000 195,000 -5% 8.38% PACE Center for Girls 75,000 100,000 90,000 20% 3.87% Samuel's House 110,000 120,000 110,000 0% 4,73% Wesley House 160,289 208,000 170,000 6% 7.31% Total Core Services 1,016,289 1,440,720 1,006,000 -1% 43.24% Quality of Life Services Big Brothers/Big Sisters 30,000 38,000 30,000 0%1 1.29% Boys and Girls Club 55,000 65,000 60,000 9% 2.58% Center for Independent Living5,000 10,000 5,000 0% 0.21 Educ Coalition for Monroe Coun 15,000 0 #DIV/0! 0.00% Hel line 10,000 25,000 5,000 -50% 0.21% LiteracyVolunteers 10,000 30,000 10,000 0% 0.43% Monroe Youth Challenge 25,000 50,000 25,000 0% 1.07°/u Wellness Interfaith Network 25,000 0 #DIV/0! 0.00% Total Quality of Life Services 135,000 258,000 135,000 0% 5.80% Total 2,326,581 3,299,787 2,326,581 0% 100.00% Available Funds 2,326,581 Requests over available funds 0.00 MONROE COUNTY BOCC NON-PROFIT FUNDING HUMAN SERVICES ADVISORY BOARD HISTORICAL FUNDING Current FY03 FY04 FY05 FY06 FY07 FY08 Care Center for Mental Health 195,189 193,035 310,000 345,000 345,000 323,000 Easter Seals Society 22,402 Good Health Clinic 0 0 0 17,995 36,955 46,550 Guidance Clinic Middle Keys 324,852 321,267 360,000 385,961 405,259 380,000 Hospice 40,000 39,559 45,000 50,000 155,578 154,850 FL. Keys Area Health Education Ctr 0 0 5,000 12,000 52,500 38,000 Rural Health Network 20,000 34,614 38,000 100,000 80,000 71,250 Woman Kind, 15000 24724 28000 55,000 100,000 90,250 AIDS Help 0 0 0 36,000 36,000 34,200 American Red Cross 19,590 24,724 27,000 30,000 30,000 28,500 Catholic Charities 19,348 19,135 0 10,000 5,000 0 Domestic Abuse Shelter 29,022 28,702 35,000 40,000 50,000 42,750 Florida Keys Children's Shelter 35,020 98,897 95,000 220,000 200,000 185,250 Florida Keys Healthy Start Coalition 0 0 0 0 5,000 9,500 Florida Keys Outreach Coalition 19,928 19,708 25,000 68,856 60,000 47,500 Fountains of Living 0 0 5,000 5,000 5,000 0 Heron/Peacock 36,911 39,559 50,000 60,000 65,000 61,750 Higher Love Mission, Outreach 5,000 4,750 Keys Area Interdenominational Resources 0 0 0 0 5,000 4,750 Monroe Asso. For Retarded Citizens 48,370 47,836 65,000 194,868 205,000 185,250 PACE Center for Girls 22,250 22,746 26,000 30,000 75,000 85,500 Samuel's House 21,283 37,581 40,000 90,000 110,000 104,500 Wesley House 48,696 91,657 100,000 172,100 160,289 161,500 Big Brothers/Big Sisters 12,400 21,164 23,000 30,000 30,000 28,500 Boys & Girls Club 31,000 29,669 32,000 50,000 55,000 57,000 Center for Independent Living 0 0 0 5,000 5,000 4,750 Helpline 12,400 14,835 17,000 20,000 10,000 4,750 Literacy Volunteers 6,200 6,132 6,500 12,000 10,000 9,500 Monroe Youth Challenge .... 0 0 ... 22,000 25,000 25,000 23,750 2,210,252 Fiscal Year 2008 Proposals for Funding Directly from the BOCC The Board of County Commissioners each year funds a number of non-profit organizations that provide services throughout the County. As a result of the property tax legislation that passed during a special session in June 2007, we recommend reducing the directly funded entities by a statutory rolled back of 95% of the 2006-2007 Tax Levy. Summary tables and requests are attached. Historical Funding Analysis Other BOCC Non Profit funding- Not HSAB Aoencv AARP Big Pine (00504) AARP Lower Keys (00501) AARP Middle Keys(00502) AARP Upper Keys Big Pine Athletic Association Council of the Arts (03502) De Poo Baker Act Exotic & Wild Bird Rescue of the FI. Keys Inc.(04582)(bp Ik) Florida Keys Wild Bird Center (04581) (uk) Guidance Clinic of the Middle Keys Heart of the Keys Youth Center (03703) Historic Florida Keys Foundation (03503) Marathon Wild Bird Center Older American Vol Prog (00505) Runs Health Network (04571) Summer Recreation Program (03711) Upper Keys YMCA (03710) MC School Board Just 4 Kids 520,000 500,000 Cost Cntr 01524 01522 01523 01529 01515 01512 01528 01521 01519 various 01514 01513 01520 01525 01518 01527 01517 01530 FY 07 FY 08 % Funding Recomm. Change 5,000 4,750 5,000 4,750 5,000 4,750 5,000 4,750 45,673 43,389 75,000 71,250 200,000 190,000 12,000 11,400 12,000 11,400 477,000 453,150 40,000 38,000 30,000 28,500 12,000 11,400 1,000 950 360,000 342,000 32,500 30,875 15,000 14,250 65,000 61,750 1,397,173 1,327,314 Direct Non -Profit funding history 1160,000 440,000 42_00- -- -- _. 400,000 380,000 - 360,000 340,000 - - - - 32g000 -.. ._ -.. 300,000 - - 280,000 260,000 240,000 - - - 220,000 -- -.. - 200,000 180,000 - _ 160,000 140,000 120,000- 1oa,000 JI 80,000- 60,000 1 40,000 20,000 0�v v i 0 0 a_ 0 I // I I I I/ I I / / �� `)�" ° Jam°` e,�e 4' `)� �� eke o°a r° J°� at° eo r✓p- gas PP�eQQ�°sec ��e ��0e P�P�y �e49, 4e 4 eG aG\`�ee�e°`J� b P� 0`� Increase FY08 decrease Request 08 over 07 -5.00% -250 5,000 -5.00% -250 5,000 -5,00% -250 5,000 -5.00% -250 5,000 -5.00% -2,284 47,000 -5,00% -3,750 100,000 -5,00% -10,000 200,000 -5.00% -600 18,000 -5.00% -600 20,000 -5.00% -23,850 482,260 -5.00% -2,000 40,000 -5.00% -1,500 30.000 -5.00% -600 18,000 -5.00% -50 1,000 -5,00% -18,000 400,000 -5.00% -1,625 32,500 -5.00% -750 17,000 -5,00% -3,250 65.000 -69,859 1,490,760 ❑FY 07 Funding ■ FY 08 Recommended FY 08 FUNDING RECOMMENDATIONS Other BOCC Non Profit funding- Not HSAB FY 08 Recommended Budget Agency 95% of Fiscal Year 2007 Allocation 34.1% Guidance Clinic Middle Keys (01508, 01509, 01526) 453,150 25.8% Rural Health Network (01518) 342,000 14.3% DePoo Baker Act (01528) 190,000 5.4% Council of the Arts (01512) 71,250 4.7% MC School BD Just 4 Kids (01530) 61,750 3.3% Big Pine Athletic Association (01515) 43,389 2.9% Heart of the Keys Youth Center (01514) 38,000 2.3% Summer Recreation Program (01527) 30,875 2.1 % Historic Florida Keys Foundation (01513) 28,500 0.9% Florida Keys Wild Bird Center (01519) (uk) 11,400 1.1 % Upper Keys YMCA (01517) 14,250 0.9% Exotic & Wild Bird Rescue of the FI. Keys Inc.(01521)(bp Ik) 11,400 0.9% Marathon Wild Bird Center (01520) 11,400 0.4% AARP Big Pine (01524) 4,750 0.4% AARP Middle Keys (01523) 4,750 0.4% AARP Upper Keys (01529) 4,750 0.4% AARP Lower Keys (01523) 4,750 0.1 % Older American Vol Prog (01525) 950 0.0% Upper Keys Community Pool (01510) 0 100.0% 1,327,314 Proposed Direct BOCC FY 08 Non Profit Funding $1,327,314 17 Guid Clinic MK 34.1 % ■ Rural Health 25.8% ❑ DePoo Baker 14.3% ■Arts Council 5.4% ■ Just 4 Kids 4.7% ❑ Big Pine Athletic 3.3% ■ Heart of Keys 2.9% ❑ Summer Rec 2.3% ■ Historic Found 2.1 % ■ Bird Rescue UK 0.9% ❑ UK YMCA 1.1 % ■ Bird Rescue LK 0.9% ■ Bird Resc Mthn 0.9% ■HARP Big Pine 0.4% ❑AARP MK 0.4% ■AARP UK 0.4% ■AARP Low Keys 0.40/6 ❑Older AmerVo10.1% Chapter wLOWER KEYS CHAPTER #1351, AARP INC 1016 GEORGIA STREET �U/y KEY WEST, FL 33040 MAY 23, 2007 TO: SAL ZAPPULLA LC W' DIVISION DIRECTOR OF BUDGET MONROE COUNTY Z' 1100 SIMONTON STREET KEY WEST, FL 33040 FR: FRANCES CAR -LISLE, PRESIDENT RE: BUDGET FOR 2007-2008 I WISH TO JUSTIFY THE CONTINUED NEED FOR OUR LOWER KEYS CHAPTER BUDGET OF $5,000.'THESE FUNDS ARE USED TO MANAGE THE SENIOR CENTER AND OTHER COSTS AS IMPLIED BY THE ACCOUNT NUMBERS. OFFICE SUPPLIES, EQUIPMENT, TELEPHONE, POSTAGE, OPERATING UPPLIES AND RENTAL OF ZEROX MACHINE ARE THE PRIMARY COSTS. WITHOUT THIS BUDGET OPERATION OF THE SENIOR CENTER ISN'T POSSIBLE. MAINTAINING THE POSITION OF RECEPTIONIST. SCHEDULED TO WORK 20 HOURS WEEKLY. I BELIEVE THIS POSITION IS ASSIGNED TO THE COMMUNITY SERVICES DIVISION. THIS POSITION IS CRITICAL FOR THE SENIOR CENTER OPERATION: SUPERVISION OF THE CENTER PROVIDING COMMUNICATION TO THE SENIORS AND FOR THE SENIORS --ASSISTING SENIORS WITH TRANSPORTATION NEEDS PLANNING AND ASSISTING WITH SENIOR ACTIVITIES --ASSISTING WITH UTILIZATION OF COMPUTERS THIS POSITION IS A MUST TO MAINTAIN A SENIOR CENTER. SUPPORTING SENIORS IS OUR GOAL. IF I CAN BE OF ASSISTANCE PLEASE NOTIFY ME AT 292-2159 OF I l.w05I,=11_'A)LA 0\I. I APPRECIATE YOUR ASSISTANCE IN THE PAST AND LOOK FORWARD TO YOUR SUPPORT AGAIN THIS BUDGET SEASON.. THANK Y U. / IARF , h. pr ,, .uc , r v i-rcy ;r fir, r tt Monroe County, O.M.B. Attention: Penny Kipp JUL 0 2 2007 Stop No. 1 Dear Ms. Kipp: The Senior Center of Big Pine Key respectfully requests the annual allocation of $5.000 from Monroe County to provide services for the seniors in this area. Thank you. Sincerely, Elizabeth R. Eubanks, Treasurer Chapter June 28, 2007 Ms.Penny Kipp Monroe County Office of Budget and Finance Ms. Penny Kipp: I am writing on behalf of the Middle Keys AARP Chapter#2324. We have been advised that it is budget time and it was suggested that we sub- mit our funding expectations for the 2008 fiscal year. Our request is the same as the previous two years. In the past two years we have come quite close to spending the allocated #5,000.00. This budget figure gives us a slight "cushion" to cover unanticipated expenses. Again, without this funding, we would be unable to keep "our" Senior Center open. AARP s fund raising activities could not come anywhere close to operating the Center. Again, thank you for your support to the Senior Centers in Monroe County. Sincerely, Helen A. Catchpole President-Pro-Tem,AARP#2324 AAPP chapters are affiliated with, but separately incorporated from AAFP. Big Pine Athletic Association P.O. Box 430089 Big Pine Bey, FL 33043 Phone: 305.872-0292 Fax: 305-872-7049 Email: BPKParlC&aol. MA The BPAA is a supported by: n Un1C�0 by of Monroe County 6/19/07 Budget Director Mr. Sal Zappulla, �91 'i. �ISIS Mr. Zappulla, this morning when I arrived ay Blue Heron Park to open the Summer Day Camp for the day I discovered thumb tacked to the door an unopened envelope from Monroe County with a note at- tached to it saying a This was in my P.O. box. Sorry for it taking so long to get this to you but it got set aside". Upon opening the envelope I found it contained a letter from David Owens instructing us to submit our letter of request for funding to you. I realize that this letter is now late and ask you to forgive us this tardiness as it was beyond our control. Please contact me if there is anything else I need to do. If I do not hear from you I will presume all is well and our request will be considered in the July Budget hearing. Again, my apologies for this situation. Thank you for your attention to this matter. Respectfully, Scott Wade Exec. Dir. Big Pine Athletic Assoc. Big Pine Athletic Association P.O. Box 430099 Big Pine Key, FL 33043 Pboor. 305-872-0292 Fax: 305-872-7049 Email: BPKPark@sol. 11 iA The BPAA is a supported by: Q Uam of Monroe County 619/07 Budget Director Mr. Sal Zappulla, This letter is a request for funding for the Big Pine Athletic Asso- ciation to be placed in the 2007-08 budget as a line item. In the past several years we have received the amount of z $45,000.00 with an increase last year to approximately 45,700.00. Due to the success of our programs for the youth of Monroe County, which has increased our expenses and the rising cost insurance, we ask that we be considered for the amount of $47,000.00. The BPAA is the umbrella organization for Little League, AYSO soccer, Keys Cudas' Swim Team, the After School Program and the Summer Day Camp. We are the managing organization for BPAA owned Watson Field and county owned Blue Heron Park. Our changing society requires a safe place for children to spend their out of school time. Children need a place where they can develop conflict resolution skills, good hygiene skills, learn co-operation and good sportsmanship. They need a place to work on homework, prac- tice computer skills and interact with other children and caring adults. The Blue Heron Park After -School Care and the Summer Day Camp Programs provide such a place for the children of Big Pine and the Lower Keys. The Park and Youth Center are a safe haven for children; unlike some homes, the park is free from alcohol, tobacco or drug use. The use of these funds will be the same as in the past. Funds are to be used for— employee payroll, liability insurance, sup- plies, phone, security, sanitary facilities rental, and newsletter ex- penses. Thank you for your attention to this matter. Respectfully, Scott Wade Exec. Dir. Big Pine Athletic Assoc. HISTORIC FLORIDA KEYS FOUNDATION, INC. A Florida not -for -profit corporation FEID: 65-0135871 Old City Hall, 510 Greene Street, Key West, FL 33040 Tel.: (305) 292-6718 Suncom: 464-6718 Fax: (305) 293-6348 George W. Born, Executive Director May 22, 2007 Mr. Sal Zappula Monroe County Budget Director 1100 Simonton St. Key West, FL 33040 Dear Mr. Zappula: MAY as Nv BY: .................... The Historic Florida Keys Foundation provides professional staffing services to the Monroe County historic preservation program. The attached Memorandum of Agreement with the County articulates the Foundation's duties and responsibilities. For FY07-08, the Foundation requests $30,000, the same as last year. will help reimburse staffs salary. Very f UX yours, cc David Owens Resolution No. 1999 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, TO ADOPT A MEMORANDUM OF AGREEMENT BY AND BETWEEN THE HISTORIC FLORIDA KEYS FOUNDATION, INC. AND MONROE COUNTY, PURSUANT TO SECTION 9.5-460(A) OF THE MONROE COUNTY CODE. WHEREAS, the Monroe County Board of County Commissioners wishes to provide citizens of the County with the best possible service in the most cost effective and reasonable manner; and WHEREAS, Ordinance No. 022-1999, which provides more opportunities for the preservation of historical properties was adopted by the Monroe County Board of County Commissioners on June 9, 1999; and WHEREAS, Section 9.5-460 (a) of the Monroe County Code enables Monroe County to enter into an agreement with the Historic Florida Keys Foundation (the Foundation) assigning to the Foundation, some or all of, the duties of the planning director; and WHEREAS, as indicated in Attachment 1, the Director of Planning and Director of the Historic Florida Keys Foundation Inc. have arrived at a mutually acceptable Historic Preservation Memorandum of Agreement; and NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that: Section 1. That this Memorandum of Agreement shall become effective immediately upon passage of this resolution. Historic Preservation MOA Page 1 of 2 RESOLUTION # -1999 Initials PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a meeting of the Board held on the 14th day of October, A.D., 1999. Mayor Wilhelmina Harvey yes Mayor Pro Tem Shirley Freeman es Commissioner George Neugent --YE-9— Commissioner Mary Kay Reich Commissioner Nora Williams es BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA MAYOR/CHAIRPERSON + (SEAL)'Y� .,. ATTEST: DANNY L.AGE, CLERK e DEPUTY CLERK Historic Preservation MOA Page 2 of RESOLUTION # -1999 Initials MEMORANDUM OF AGREEMENT BY AND BETWEEN THE HISTORIC FLORIDA KEYS FOUNDATION, INC. AND MONROE COUNTY TO ESTABLISH A COOPERATIVE PROGRAM FOR THE ADMINISTRATION OF THE MONROE COUNTY HISTORIC PRESERVATION PROGRAM PROVIDING FOR THE PRESERVATION AND ENHANCEMENT OF PROPERTIES OF HISTORICAL, CULTURAL, ARCHEOLOGICAL, AND ARCHITECTURAL MERIT THROUGHOUT UNINCORPORATED MONROE COUNTY. This Memorandum of Agreement (MOA) is made and entered into on the last date ascribed here below, by and between the Historic Florida Keys Foundation Inc. and Monroe County. WITNESSETH: WHEREAS, The Monroe County Year 2010 Comprehensive Plan (2010 Plan), which mandates the County to implement an historic preservation program, became effective on January 4, 1996; and WHEREAS, The Board of County Commissioners of Monroe County, Florida, adopted Ordinance No.022-1999, on June 9, 1999, substantially revising Chapter 9.5, Article VIII, Sections 9.5-451 through 9.5-460, to provide for the preservation of historical properties throughout unincorporated Monroe County, Florida; and Monroe County and Historic Florida Keys Memorandum of Agreement October 14, 1999 Page I of 6 Attachment I WHEREAS, Section 9.5-460 of the Monroe County Code (M.C.C.) stipulates that the Board of County Commissioners may enter into an agreement with the Historic Florida Keys Foundation Inc. assigning it some, or all of the duties of the Planning Director under Article VIII, Sections 9.5-451 through 9.5-460, M.C.C., Archaeological, Historical, or Cultural Landmarks; and WHEREAS, The Monroe County Planning Department does not have an Historic Preservation Planner to perform all of the duties assigned to the Planning Director by the Historic Preservation Ordinance; and WHEREAS, The Historic Florida Keys Foundation Inc. has the expertise and budgetary assistance from Monroe County to perform the duties assigned to the Planning Director by the Historic Preservation Ordinance; WHEREAS, This Memorandum of Agreement (MOA) outlines the process for implementing the historical resources components of the 2010 Plan as well as implementing Ordinance 022-1999 and future BOCC actions relating to historical resources in Monroe County; WHEREAS, the contents of this MOA are outlined in the following sections: 1.0 MOA Purpose, 2.0 Planning Director's Responsibilities; 3.0 Historic Florida Keys Foundation Inc. Responsibilities; and 4.0 Funding THEREFORE, it is mutually agreed and understood that: 1nunrue kounty and Historic Florida Keys Memorandum of Agreement Page 2 of 6 October 14, 1999 Attachment I 1.0 PURPOSE OF THE MOA The purpose of this MOA is to provide a process for implementing the historical resources components of the 2010 Plan as well as implementing Ordinance OZ2-1999 and future BOCC actions relating to historical resources in Monroe County. Goals addressed by this program include the following: 1.1 Effect and accomplish the protection and enhancement of buildings, structures, improvements, landscape features, and archeological resources of sites and districts which represent distinctive elements of the County's cultural, social, economic, political, scientific, prehistoric, and architectural history; 1.2 Safeguard the County's historical, cultural, archeological, and architectural heritage, as embodied and reflected in such individual sites, districts, and archeological areas; 1.3 Foster civic pride in the accomplishments of the past; 1.4 Protect and enhance the County's attraction to visitors and thereby Support and stimulate the economy; 1.5 Promote the use of individual sites and districts for the education, pleasure, and welfare of the people of Monroe County; and 1.6 Acknowledge historic property with minimal cost to the property owner. Monroe County and Historic Florida Keys Mndum of Agreement Page 3 of 6 emoraOctober 14, 1999 Attachment I 2.0 PLANNING DIRECTOR'S RESPONSIBILITIES The responsibilities of the Planning Director under this agreement are as follows: 2.1 Provide application forms for Designation, Certificates of Appropriateness, and Rescission of a Designation; 2.2 Take in all applications at one of three permit counter locations: Plantation Key, Marathon and Key West; 2.3 Make a determination of completeness for all applications; 2.4 Accept payment for all applications; 2.5 Issue Regular Certificates of Appropriateness; 2.6 Notify applicants when their applications are either denied or require review by the Historic Preservation Commission; 2.7 Advertise and schedule meetings of the Historic Preservation Commission; 2.8 Forward appropriate application materials to the Historic Florida Keys Foundation Inc. for further action; 2.9 Notify applicants of Historic Preservation Commission, Planning Commission and BOCC resolutions; 2.10 Keep original records of all actions by the Historic Preservation Commission and those actions by the Planning Commission and BOCC relating to historic preservation and forward copies of these records to the Historic Florida Keys Foundation Inc. and make said files available to the public; and 2.11 Provide to the Historic Preservation Commission the services of the attorney assigned to the Growth Management Division. Monroe County and Historic Florida Keys Memorandum of Aereemenr 3.0 RESPONSIBILITIES OF THE HISTORIC FLORIDA KEYS FOUNDATION INC. The responsibilities of the Historic Florida Keys Foundation Inc., under this agreement are as follows: 3.1 Provide professional support and technical assistance to the Historic Preservation Commission including: 3.1.1 Prepare agendas, reports and resolutions for the Historic Preservation Commission; 3.1.2 Present the above noted information (3.1.1) to the Historic Preservation Commission and be available to provide additional information relating to these matters at the meeting; 3.1.3 Record, translate, and distribute the minutes of Historic Preservation Commission meetings; 3.1.4 Keep duplicate records of all actions by the Historic Preservation Commission and make said files available to the public (the original records will reside with the Planning Department in the Marathon Government Center); 3.2 Provide professional support and technical assistance to the Planning Commission and BOCC for items relating to historic preservation including: 3.2.1 Prepare reports and resolutions and present this information to the Planning Commission and the BOCC, 3.2.2 Keep duplicate records of all actions by the Planning Commission and the BOCC relating to historic preservation decisions and make said files available to the public (the original records will reside with the Planning Department in the Marathon Government Center); 3.3 Provide educational opportunities for the members of the Historic Preservation Commission, Planning Commission, BOCC, County Staff and the citizens of Monroe County; 3.4 Provide grant -seeking and grant -writing services relating to historic preservation funding opportunities; and 3.5 Partner with local, state and federal agencies in applying for Certified Local Government status for the County and pursuing other opportunities for implementing the historical resources components of the 2010 Plan as well as implementing Ordinance 022-1999 and future BOCC actions relating to historical resources in Monroe County as agreed upon by the Planning Director. Monroe County and Historic Florida Keys d Memoranum of Agreement Page 5 of 6 October 14, 1999 Attachment 1 4.0 FUNDING Monroe County shall provide financial assistance in annual installments to the Historic Florida Keys Foundation Inc. for compensation for services provided to Monroe County under this agreement subject to annual appropriation by the Monroe County Board of County Commissioners. IN WITNESS WHEREOF, THE PARTIES HERETO have executed this MOA, ectiv,.4n the date last ascribed below. Name: Jack London Director, Witness: Date: Nov, 11, 1999 Inc., Key West, Florida 1/ )Z-'f 9 Printed Name: Wilhelmina G. Harvey Mayor, County of Monroe, State of Florida Witness: (S:11) ATTESS(/ T"��w '-HAGE syz Monroe County and Historic Florida Keys Memorandum of Agreement October 14, 1999 Page 6 of 6 Attachment 1 Marathon Recreation Center May 22, 2007 Sal Zappula, Budget Director 1 100 Simonton Street Room 2-210 Key West, FL 33040 Re: Funding Request for Fiscal Year 2008 Dear Sir: 810 3.3 d Stint Gult P.O. Box 500836 Marathon. FL 33050.0836 cc 01714 Please consider this letter as our official request for funding for fiscal year 2008 for the Marathon Recreation Center located in Marathon, FL at 810 33rd Street Gulf First we would like to thank the County for its support and commitment to our youth. The center is a 501,03 non-profit organization and a participating agent of the United Way of Monroe County. The Marathon Recreation Center offers a safe and drug -free environment for the youth of the Middle Keys ages 8 — 18 years old. The recreational activities provided throughout the school year and summer months offers many students a positive alternative. The centers' programs include basketball, kickball, flag football, dodge -ball, volleyball and sailing. The after -school program offers homework assistance, book clubs, computer research and games along with open activities at the center. Other activities include billiards/pool, board games, arts-n-crafts, video games, movies, ping pong and table hockey. Dances are held frequently on weekends for teens, along with fun nights for grades 3rd thru 6th. Special events such as talent shows, skits and youth seminars are also hosted by the center. Cultural and educational activities include jazz and hip hop dance, tumbling, aerobics and field trips to concerts, museums and zoos. Community members provide valuable information as guest speakers on topics concerning safety, health and careers. The recreation center also sponsors a competition cheer and dance team that has competed and ranked at national competitions. The cheer program has been a great success for the center providing members the opportunities of physical fitness and confident leadership roles in school and their community. The center strives to reach the vulnerable (at -risk) youth of the Middle Keys community, helping them to meet the challenges of adolescence and adulthood. The implementation of new teen programs has improved the attendance of teens and helped some of them achieve their goals of graduation, college, honor awards and all around self improvement. The center and its' programs are very vital to the youth and community of the Middle Keys. Marathon Recreation Center continues to provide service to all economic classes, races and genders, and receives referrals from public and private schools, along with Wesley House, Domestic Abuse Shelter and Pace program clients. Your funding has helped us to continue to make a difference with our youth. Without your support it would not have been possible, we are requesting S40,000.00 for expenses for fiscal year 2008, attached is a summary budget for our agency. We are very thankful for your continued support it means a lot to parents and student members whom are economically challenged and cannot afford childcare or camp fees. Si» fe y, ;- Anthon+Culver — Executive Director Heart of The Keys Recreation Association, Inc. aka Marathon Recreation Center Profit & Loss Budget Overview Sept. 2007 -Aug. 2008 Ordinary Income,'Expense Income Monroe County Reimbursements 40,000 Grants 2 500 United Way 12, Donations Income 000 17.00 Dues, Member 800 Member Activity Fees 12,000 Vending Proceeds 1,040 Total Income 83,840 Expenses Accounting Fees Advertising Background Check Fees Bank Service Charges Concession Supplies Depreciation Expense Dues & Subscriptions Equipment Rental & Maintenance Insurance Liability Insurance Insurance Other Total Insurance Licenses and Permits Office Supplies Payroll for Casual Labor Payroll Expenses Payroll Expenses -- Director Payroll Expenses - Staff Payroll Expenses -Other Total Payroll Expenses Penalties & Fines Postage & Delivery Printing & Reproduction Program Expense Basketball Program Expense Cheerleading Expense Sailing Program Expense Program Expense - Other Total Program Expense Repairs & Maintenance Property Supplies & Equipment Telephone & Internet Travel & Ent. Automobile Expense Meals Total Travel & Fin. Total Expenses Net Ordinary Income Net Income 1.200 300 150 0 800 2,400 250 200 '),000 2 800 4,800 50 1,000 7.500 30,720 24,000 0 54,720 0 100 20 2,000 2,000 100 3,000 7,100 500 1,500 1,100 150 0 150 83.810 0 Marathon Recreation Center A United Way of Monroe County Agency P.O. Box 500836 810 33`d Street Gulf Marathon, FL 33050 (305)743-4164 Board of Directors Tom Bottomley President 39`h St. Marathon, FL 731-7475 Keys Boat Works Luis Gonzalez Vice —President 8055 Tuna Dr. Marathon, FL 743-5514 Gonzalez Landscaping Katrina Young Secretary Sombrero Boulevard Marathon, FL 289-0213 Johnson's Insurance Stephanie Matlock Treasurer 6900 Overseas Highway Marathon, FL 289-4393 First State Bank Dennis Bishop Director 8085 Overseas Highway Marathon, FL 743-6586 Bishop CPA �rrro ei Marathon Wild Bird Center, Inc. Mr. Sal Zappulla, Budget Director 1100 Simonton Street Key West, FL 33040 May 24, 2007 �t I ry , Dear Mr. Zappulla, This letter is a request for funding for the Marathon Wild Bird Center and the Key West Wildlife Center (a chapter of the MWBC, established September 2006). Past support of the Board of County Commissioners has helped us greatly in our goal to be of service to the people and wildlife of Monroe County. Last year the Marathon Wild Bird Center received $12,000.00 to help defray expenses at our facility which was established in 1995. This year we are requesting that the same $12,000.00 be allocated to our main facility with an additional $6,000.00 allocated for our newly established chapter facility in Key West for a total of $18,000.00. Over the past year the Marathon Wild Bird Center has received over 950 sick and injured wild birds in addition to numerous small mammals and reptiles. In the fall of September 2006 the MWBC stepped up to the plate and took control of the Key West Wildlife Center at McCoy -Indigenous Park when the previous facilitators suddenly closed the door. During the time that these doors were closed over 100 wild birds in need of medical attention were transported by volunteers over 50 miles to our Middle Keys facility. In December 2006, after a complete reorganization of the existing hospital and holding pens, the doors were reopened to provide immediate care to the wildlife found by caring and concerned residents and visitors in Key West. No longer do the members of our community ponder their frustrations as they can easily obtain assistance for the wild animals of this county in both the Middle Keys and Key West. We are proud to offer our services, exhibits and educational resources to local residents and seasonal visitors at both locations. The use of these funds will be the same as in the past with a majority of it going to offset the rising costs of fish, the primary diet of our recuperating patients, medical supplies and occasionally payroll. Thank you for your previous support and current consideration during the planning of the upcoming fiscal year. Sincer ly, Kelly rime Executive Director P.O. Box 501328, Marathon, Florida 33050 (305) 743-8382 MA Osc-ey (C 199n r,Lrt,%y Faula Cannon w fnfhe8lx1k5tud,0l:,m Online Gallery i 9 Marathon Wild Bird Center, Inc. it4 C'(W // May 27, 2007 Mr. Sal Zappulla, Budget Director 1100 Simonton St. Key West, FL 33040 Dear Mr. Zappulla, Please find enclosed an original letter requesting funding from the Monroe County Board of County Commissioners. I confirmed with your office on the morning of Friday, May 25, 2007 that you had received, by fax, a copy of this request by the deadline stated in the letter we received from David Owens, Grants Administer. Sincerely, / Kelly Grinter'= Executive Director P.O. Box 501328, Marathon. Florida 33050 (305) 743-8382 0sprev 1'. 1490 i nur+esy Faula Cannon www In lheBlarkStudio arm nnnne .allery ural ealth etwork of onroe ounty, Florida, Inc. P.O. Box 500370, Marathon, FL 33050-0370 Funded in part by the Florida Department of Health March 15, 2007 Mr. Sal Zapulla Budget Director Monroe County Administration 1100 Simonton St. Key West, FL 33040 RE: Line Item County Budget, FY 07-08: Health Care Dear Mr. Zapulla: I[ n4 - Our organization has been listed as a line item for essential health care services in this county, and seeks ongoing funding in this next fiscal cycle. Description of services to be provided: (1) primary health care services targeting lower income households, the working poor and the homeless; and, (2) operational costs (including professional, general, and auto liability insurance costs). Amount requested: $400,000 Increase in funding request/Rationale: This request represents an increase in funding (FY 06-07: BOCC funding, $360,000), and is accounted for by the following: (1) increases in employee and fringe costs (i.e., competitive salary costs of health care professionals and cost of living considerations); (2) anticipated increases in commercial, liability and health insurance costs; and, (3) increases in commercial rental costs. Explanation of types of expenses: (1) Health care and contract health care staff salary expenses; (2) hinge; (3) liability insurance to include professional liability insurance, auto liability insurance and general/commercial liability insurance; (4) other operational costs (phones, postage, maintenance costs). Thank you for your consideration and assistance. Please do not hesitate to call should you require additional information or clarification (305-289-8915 x 4). Sincerely, — Mark L. SI(Zrek, Ph.D. President & CEO Administration, Finance, Health Services, Program Development, KidCare (305-289-8915) FAX 305-289-8920 FLORIDA KEYS WILD GIRD CENTER May 25, 2007 Salvatore Zappulla, Budget Director 1100 Simonton St., 2-213 Key West, FL 33040 PW Dear Mr. Zappulla: I am writing to you to make application to Monroe County Board of County Commissioners as a budget line item for financial support of the Florida Keys Wild Bird Rehabilitation Center, Inc. in the amount $20,000. The Center provides unique and ess +ial services to not only our native wild birds but also the citizens who care enough about our environment to have rescued birds in need. The importance of our wild birds to the Keys is demonstrated by their images in many corporate logos. And, of course, they were here before we were. We also provide a valuable environmental education experience for over 12,000 visitors a year who are not only locals and snowbirds but also visiting tourists. This experience enlightens these visitors to the plight of native and migratory bird populations and to our unique environment, from wetlands to hammock. Approximately half of the 768 birds that we received last year came from unincorporated Monroe County. This historic trend has continued into 2007 with the 323 birds received to date. These numbers are to be expected, given service areas of 15 miles on Key Largo, and referrals from the lower Keys. This also fits with the majority of our birds' injuries being caused by encounters with fishing tackle. Waterbirds and people compete for fish: the former for survival, the latter for recreation. With our release rate at nearly 40%, we are returning hundreds of these birds to the wild to continue reproducing their species or to continue their migrations. This is a great relief to the hundreds of caring people who are their frontline rescuers. The Center has survived for two decades primarily through the generosity of these caring people, not only the local rescuers but also visitors and Iona -time members from throughout the nation, and with support from the County Commission. The enclosed Cash Flow Report for last year provides more details. As grateful as we are for your support, we are appealing to you for financial assistance for one major reason. The primary reason for our request is the cost of rebuilding from the destruction of parts of the Center by Hurricane Wilma. FEMA has helped with funding for debris removal, (the destroyed bayside boardwalks), that covered the Federal share, 90%, of the contractor's cost, $24,830. On May 4, 2007, they also covered 90% of the damages to the rest of the Center, established by the SBA, that was requested on November 14, 2005. (The State will not remit their 10% because they do not define the Center as a "critical PNP"). This totaled $40,883. However, we could not postpone rebuilding the Center until we received a FEMA grant to meet our critical need. Therefore, for the 18 months it took to get the grant we had to cover the rebuilding costs from other sources. We used credit cards that got the job done, but severely impacted our budget. 93600 OVERSEAS HIGHWfiV, Tfi ER9?Rl FI 33070 (305) 852-4486 P . 9iD n, I jf JH I I i. iAV7 NOT FrP-r6C9T -k UlC U-'1CvfT ^ F° 501 3, ey THE I , 9 I , e N rq^poCB F rC la-.cr_a m_,J ..ace, .c ban C'�c nor cf con m,.. s b, mlh � 0 Page 2. May 25, 2007 While we realize that many other organizations have been more severely impacted by the hurricane, we remained open and receiving impacted birds from the moment the water subsided; we never closed. We are now experiencing the economic consequence of our resorting to the expedient but expensive financing of our commitment to continue our servicing the wild birds and the citizens of this County. Therefore, we are requesting financial support from the County in the amount of $20,000.00. While this would be in the form of general operating support, it would consist of 50% of the direct medical care for the birds and 2.5% of the cost of the overall environmental education facility. 'Vie are asking for your support now so that we can continue to provide to the orphaned, ailing and injured wild birds and the caring citizens of Monroe County the services they need and deserve. Thank you for your consideration of this request. Sincerely, Bruce B. Horn Executive Director/Sect,. FKWBRC, Inc. May 18, 2007 Sal Zappula YMCA DirectorBudget 11100 Simonton Street GL G i5 Key West, Florida 33040 Re: Upper Keys YMCA —Request for Continuation Funding FY 07-08 l �✓ Dear Mr. Zappula: The YMCA of Greater Miami's Upper Keys Branch has been the non-profit of choice addressing the needs of children, family and the community in ways that bring together a safe and caring environment that promotes positive values, a sense of community and physical, mental and spiritual development. The YMCA has successfully served the youth in the Key Largo and Upper Keys communities for over 8 years, by providing recreational activities, character development and other meaningful programs for youths of all ages and income levels. A preventive organization, the YMCA achieves a tremendous service toward the positive development of children. We instill core the values of respect, responsibility, caring and honesty and through these values we are able to assist each child in making positive lifetime decisions. The $15,000,00 funding award received from Monroe County last fiscal year, 2006-2007, proved to be a successful component of our summer camp, sports leagues and after - school care programs in the Upper Keys/Key Largo areas. We look forward to continually serving these communities with successful YMCA programs and request $17,000.00 in continuation funding for the upcoming fiscal year, 2007-2008. The funds will address the expenses of the programs listed by providing various program supplies, equipment, field trips, promotion/publications, salaries and other miscellaneous expenditures. Please see detailed budget attached. Below, please find a brief description of the programs we will offer to the community: After -school Proaram: The YMCA After -school Program combines educational enhancement, enrichment, cultural, and recreational activities as well as providing safe, engaging environments that motivate and inspire learning for participants while their parent(s) are working. The after -school program will be offered for 39 weeks when public school is in session. The hours of operation will be from the time school is dismissed until 6:00 pm. Program service days will be Monday — Friday following the regular school calendar. Activities/Services include: a) nutritious snacks; b) arts & crafts; c) music & movement; d) drama/theater; e) language/reading; f) math/reasoning; g) science/nature; h) cultural awareness; 1) free choice; j) recreational games, sports, indoor and outdoor games, etc.; k) educational activities, homework assistance; and 1) opportunities for parental involvement. Summer Camp & School Recess Cam), In order to build strong kids, strong families, and strong communities, the YMCA has been committed to offering high -quality day camp program for youth between the ages of 5 — 12 from 8:00 am to 5:30 pm weekdays. All youth participating in this program will experience growth and learning by: receiving quality in every aspect of the program; helping them develop healthy self esteem; allowing them to learn through discovery and play; providing a variety of challenging activities in both small and large group settings; offering developmentally appropriate activities to help them develop physically, emotionally, intellectually, socially and spiritually. In addition, youth will also be provided with: nutritious snacks; a safe space, age appropriate equipment and supplies, and most importantly, care givers - that aid in their development. These caregivers will provide opportunities that will allow youth to create ideas and plan their own activities; appreciate diversity and uniqueness of their peers; engage in their community to help develop their social skills and community pride. The summer camp program will be offered for 11 weeks from the beginning of June through mid -August. Activities/Services will include: a) nutritious snacks; b)guest speakers and community role models to speak on topics such as fire & police safety, gun safety, career choices, cultural diversity, environmental issues, etc. c) a variety of recreational activities such as sports, dance, arts & crafts, drama, indoor/outdoor games, swimming lessons, etc.; d) cultural activities; e) variety of field trips; and f) opportunities for parental involvement. Youth Sports: The YMCA seeks to increase participation in youth sports by offering a variety of sports programs on a year round basis. Youth between the ages of 4-17 will be provided with opportunities to enhance their physical activity, increase skills, develop sportsmanship, increase self esteem, and learn to work as a team, to name a few. Programs to be offered include: Soccer, Basketball, Cheedeading, Flag Football and Tennis. A variety of these programs will be offered four times per year. Each season will be eight to ten weeks long depending on the sport. Tennis will be offered year round on a monthly basis. Teen Leaders: Recognizing the lack of non -sports programming for kids over 12, the YMCA seeks to initiate a new leadership development program for teenagers on a once per week basis during the afterschool hours. Teen Leaders will encourage young adults to explore different roles as they work as a team to set goals and then plan and execute events that engage them with the social and political structures in their neighborhoods. Under the supervision of a gifted counselor, they will be active in critical thinking, exploring their community, and problem solving while developing their communication skills. Activities/Services will include: a) nutritious snacks; b) community service; c) event planning/production; d) cultural activities; and e) opportunities for parental and community involvement. All of our programs are being offered at Key Largo Community Park, 500 St. Croix Place, Key Largo, 33037 We thank you in advance for your consideration of continuation funding for 2006-2007. Should you have any questions or need additional information, please feel free to contact Sue Loyzelle, Grant Development Director at 305-357-4000, ext 126. YMCA of Greater Miami Cc: David Owens, Grants Administrator Sue Loyzelle, Grant Development Director Ku Stelzner Program Coordinator Upper Keys YMCA Monroe County Budget FY 07-08 Proposed Budget 07-08 Payroll $ 14,550.00 Printing $ 500.00 Equipment $ 350.00 Aquatics Expenses $ 1,000.00 Uniforms $ 600.00 Total Request for 07-08 $ 17,000.00 May 25, 2007 Sal Zapulla Budget and Finance Director noo Simonton Street Suite 213 Key West, FL 33040 Re: 2oo8 Budget Line Item Request Just 4 Kids PO Box 228 Key West, FL 33041 305-292-6873 itsjust4kidsColaol com U OlygO Az"_ 4 j� MAY 2 9 ?10Q1 BUJ B Y: ___kx!�.._..._._. Below please find an outline of the services provided and the request for funding. Everyday there are children in Monroe County that suffer from hardship situations and Just 4 Kids is committed to providing services and programs to improve the daily lives of children in need. The collective health of our community is greatly enhanced when a unified effort supports the positive personal growth, security, self esteem and self worth of children. Keeping Our Kids Fit, a division of Just 4 Kids, has consistently served over z000 Monroe County children each year. The children are identified by the Monroe County school teachers and non profit agencies. The specific items are requested by the teachers/agencies. The items are then provided by Just 4 Kids directly to the child in a discreet fashion, providing them with basic needs for successful daily living. The items provided are not wish list items and the children served are not randomly picked. Just 4 kids is an unduplicated, direct service program that is essential to the well being of the many Monroe County children enduring hardship situations. Including, but not limited to, homelessness, loss of a parent, family financial hardship, illness, etc. It is exemplified through the consistent requests for the Just 4 Kids service by over 16 non profit agencies, listed below and every Monroe County school. Just 4 Kids acts as an umbrella to all the Monroe County children as a whole. No child in need has ever been turned away by Just 4 Kids. In addition to the new clothing, school supplies and hygiene items, medical and dental needs are also addressed as are special events such as prom, homecoming, holiday and graduation. The following agencies refer their clients to Just 4 Kids for direct services. Their offices, shelters and clinics are served county wide. Florida Keys Outreach Coalition, The Domestic Abuse Shelter, Marathon Guidance Clinic, Samuel's House, Murphy House, DCF, The Red Cross, Project Hope, Habitat for Humanity, The Florida Keys Children's Shelter, Aids Help, Easter Seals, Big Brothers Big Sisters, Fredrick Douglas After -school program, Wesley House Family Services, Guardian Ad Liten, The Care Center, Pace Center for Girls, DJJ, A Positive Step, Second Chance, Healthy Start, The Housing Authority (Newport Village), Glad Tidings, and all Monroe County Schools, including the Outward Bound Program, the Big Pine Charter School and the Head Start Program. Pre-schools county -wide are served as are infant siblings of the students in need of aide. The program has also collaborated with the Police Department and Keys Energy in creating a county wide program for the reduction of graffiti, titled "Art Against Graffiti", which won Nationwide acclaim and was given the first place award in the Keep America Beautiful contest out 3,86o entries. Just 4 Kids operates with a dedicated team of volunteers who recognize the immediate need for action and want to directly serve the children of Monroe County in a hands- on, tangible form that aides the child in need today. The program does not have any major funding sources and is dependant on the generosity and determination of the community to help care for their children in unfortunate circumstances. Just 4 Kids is a non profit 501C3, 5ogA[ under the National Heritage Foundation and shares its Federal Tax ID status (IDx58-2085326). Just 4 Kids is recognized by the Monroe County School district for its commitment and service to all children of Monroe County enduring hardship situations. It is requested of Monroe County to continue it's support of the Just 4 Kids program and place a line item on the upcoming 2oo8 County Budget in the amount of g65,000.00, (sixty five thousand dollars) for the hiring of a director to maintain Just 4 Kids and continue to implement the programs effectively as well as provide financial support to meet continued growing needs of the children of Monroe County. The unified effort of the program and the positive effects it has on Monroe County are invaluable. 1100 Simonton Street, Key West, FL 31040 y. I'll 3r�,,2v'S, 1309 l,r. "�1 �cr, 1373 q�'f9 intoae,keysarts.com www-keysarts.com May 25, 2007 Mayor Mario Di Gennaro Commissioner Dixie Spehar Commissioner Sonny McCoy Commissioner George Neugent Commissioner Sylvia Murphy Administrator Tom Willi Budget Director Sal Zappulla Dear Ladies and Gentlemen: The Florida Keys Council of the Arts is requesting $100,000 for the upcoming fiscal year. Thank you for meeting with our various board members and advising us as we prepared this request. Attached you will find an overview of the Florida Keys Council of the Arts, and a list of the staff responsibilities, as requested. For more details, we invite you to visit www.keysarts.com. You will find the annual reports, articles of incorporation, bylaws, information on all programs and services, as well as a wealth of information on all the cultural organizations in the Keys who contribute to our vibrant island life. Together with the other cultural non-profit organizations in the Keys, we contribute to an annual economic impact of over $22 million. This sum does not even take into account the economic impact of the many for -profit arts businesses such as galleries. Your continued funding of general operating expenses will allow us to secure other, specific project funding through writing grants and raising private funds and then to administer the various grant programs and services. We cannot do this without your basic support. Do you agree $100,000 is a reasonable investment for a return of $22 million? Thank you for your time spent in reviewing this request. Sincerely, C1Gth Monica Haskell Chair President and Executive Director hNrar4 Overview of the Florida Keys Council of the Arts Monroe Council of the Arts Corporation d/b/a Florida Keys Council of the Arts is the liaison among cultural organizations, all levels of government and the private sector in encouraging and promoting the arts throughout Monroe County. The council endeavors to make the arts a part of the fabric of daily life. The Vision Statement: Through support of artists and the arts, ensure that the Florida Keys are a national and international arts destination and that art is a key component of the communities in the Florida Keys The Mission: The mission of the Florida Keys Council of the Arts is to enhance the cultural environment and economy of Monroe County through development and promotion of the arts and cultural tourism. The arts include visual, performing, literary, cultural and historical arts and their display. The Florida Keys Council of the Arts is designated by the Board of County Commissioners as the Local Arts Agency (LAA) as provided by Florida Statute 286.011. The scope of services as stated in FKCA's contract with the BOCC for the period April 16, 1997 through September 30, 2016 is to provide the program development and sponsorship necessary to accomplish within Monroe County the goals and purposes set forth in the Florida Fine Arts Act of 1980. BOCC funding supports administrative costs of Florida Keys Council of the Arts (FKCA). This provides the arts council the ability to secure specific project funding through writing grants and raising private funds and then to administer the various grant programs. Although many arts councils in the state of Florida and nationally are divisions or departments of county governments, FKCA is established as a non-profit organization in a public -private partnership with Monroe County. From its inception through fiscal year end 2006, FKCA has awarded $433,916 in privately -raised funds and grants to literary, visual and performing artists and cultural organizations. Add to that sum the Cultural Umbrella event funding, the South Florida Cultural Consortium Visual & Media Artists Fellowships and the Art in Public Places commissions, and the total distributed in the Keys cultural community through FKCA's efforts comes to $2.5 million to date. The annual economic impact of the non-profit cultural community in the Keys is estimated at over $22 million. Allowable expenses for which FKCA may receive reimbursement from the BOCC are typically listed as data processing, PC time, payroll, postage, delivery, rents, productions, supplies, fax, telephone and travel expenses. 2 Florida Keys Council of the Arts' Board Florida Keys Council of the Arts is managed by a volunteer board and a paid staff. Current board members are: 1. Executive committee a. CJ Groth of Key West, Chair; b. Cris Sandifer of Key Largo, Vice -chair; c. Lois Giffen of Marathon, Secretary; d. Jack Hildreth of Key Largo, Treasurer e. Rocky Hubert, past chair 2. BOCC Liaison a. Commissioner Sylvia Murphy. 3. Board Emeritus a. Shirley Freeman of Key West b. Bill Anderson of Key West 4. Board a. Theresa Axford of Key West, b. Brownie Ballard of Key Largo. c. Tom Butler of Key Largo. d. Nancy Perez Miller of Islamorada, 5. Alternate Board a. Diane Gauthier of Big Coppitt; b. Judy Harris of Ocean Reef c. Marianne Motches of Marathon. 6. Advisory board a. David Cohn, Islamorada b. Amy Dean, Marathon c. Carol Ellis, Ocean Reef d. Paula Foley, Marathon e. Sue Zirilli Hildebrandt, Key West f. Susan Holler, Key Largo g. Nancy Holtkamp, Key West h. Deborah Mermelstein, Key West i. Michael Moore, Key Largo j. Lucy Mularz Carlton, Key West k. John Mullon, Key Largo 1. William Porter, Key West m. Alison Schaeffer -Murphy, Marathon n. William Shaw, Marathon o. Marcia Somersall, Key West p. Emily Sorkin Greenberg, Key West q. Joyce Stahl, Key West r. Pat Unferth, Key West s. Roger Westerlund, Key West 7. Special Counsel a. Victoria McFadyen 3 Responsibilities of the Florida Keys Council of the Arts' Staff The staff consists of two full time persons, the Executive Director and Business Manager, currently Monica Haskell and Andrea Comstock, respectively. They are assisted by two part-time (two days per week) persons - a Membership Specialist (Reen Stanhouse) and a Bookkeeper (Karen Heins); and two part-time contractors — the Information Specialist (Kati Van Aemum) and the Sales representative (Gail Lima). An additional staff position of Program Director is currently vacant, due to insufficient funding. Program Director duties are currently being shared by existing staff. Volunteers, including board members, also provide valuable services. The Responsibilities of the Florida Keys Council of the Arts (FKCA) staff are as follows. Provide professional support and technical assistance to the FKCA board a. Prepare agendas and reports for the FKCA board b. Present the above information at board and committee meetings and be available to provide additional information relating to these matters at and between the meetings c. Implement the mission, vision, strategic goals and objectives of the organization as set by the Board. d. Provide leadership, vision and direction for a multi -service Arts Council through fundraising, arts education, granting, providing technical assistance to artists and cultural organizations within the Florida Keys and providing cultural information to visitors and residents. e. Provide a central point of contact in the promotion of the arts, artists and cultural organizations in the county. f. Act as advocate and liaison in contacts with the community, media, county commissioners, and cultural organizations both within and outside the county. g. Provide program management and development h. Provide staffing functions including supervising, hiring, firing, evaluating and daily directions i. Manage the revolving art in public places displays in eleven county buildings. j. Manage the arts in healthcare programs k. Provide leadership for the Perfonning Arts Network 1. Be responsible for grant acquisition, asset development, fundraising, and membership growth, including recruiting of foundations, corporations, governmental entities, individual donors and advocates. in Maintain and increase the existing business and individual membership base n. Maintain and increase the existing grant revenues o. Represent the FKCA in national, state and local cultural associations and inform the Board of all major initiatives undertaken by these organizations. p. Engage in public speaking and public advocacy for the arts and the Arts Council q. Engage in development and nurturing of a continuous funding stream r. Prepare and manage budgets s. Manage web site t. Maintain database u. Outreach to artists and cultural organizations in the Keys and beyond v. Manage grants and re -granting programs affiliated with the arts w. Oversee membership and volunteer growth and coordination x. Engage in event planning and implementation y. Collect and disseminate cultural event information Provide professional support and technical assistance to the Art in Public Places (AIPP) board a. Administer the 1 % for Art Ordinance originally sponsored by Commissioner Dixie Spehar. i. Committee members are appointed by the Board of County Commissioners. ii. Serving this past year were Nance Frank (chair), Roger Emmons, Donna Bosold, Susann d'Antonio and Nancy Perez Miller. b. Prepare agendas, reports and visual materials for the AIPP board c. Present the above information at board and committee meetings and be available to provide additional information relating to these matters at and between the meetings d. Serve as liaison and manage flows of information between board and artists e. Serve as liaison and manage flows of information among artists and architects, purchasing and construction management staff f. Write, edit and distribute Requests for Qualifications (RFQs) and Requests for Proposals (RFPs) in cooperation with County Purchasing and Legal staff i. Requests for Qualifications were issued for fire stations this year ii. Requests for Qualifications were issued for the Key West Airport. iii. Qualified artists were invited to respond to a request for Proposals for the North Key Largo Fire Station. g. Track, document, display, and manage the responses to RFQs and RFPs h. Correspond with artists as required i. Assist construction management and risk management staff in preparing contracts and agenda items pertinent to AIPP i. During the year, artists worked on commissions for the Freeman Justice Center in Key West ii. Five artists/teams were selected by the committee for a total of $126,000 in commissions. j. Maintain database of qualified artists k. Maintain files of qualified artists for five years 1. Store proposals; repack, ship or return as required in. Provide a central point of contact in the promotion of the Art in Public Places Program n. Act as advocate and liaison as requested in contacts with the community, media, county commissioners, and cultural organizations both within and outside the county. 3. Provide professional support and technical assistance to the Cultural Umbrella (CU) committee of the Tourist Development Council (TDC) a. Prepare agendas and reports for the CU committee b. Present the above information at board and committee meetings and be available to provide additional information relating to these matters at and between the meetings c. Provide a central point of contact in the promotion of the Cultural Umbrella d. Act as liaison in contacts with the community, media, county commissioners, and cultural organizations within the county. e. Interact effectively with staff of TDC, Stuart Newman Associates and Tinsley Advertising f. Manage funding applications as described in (7.) below 4. Advertise all meetings of the FKCA board, AIPP, Cultural Umbrella and other committees pursuant to Florida's Government in the Sunshine standards. a. Place advertising in three county newspapers with paid circulation prior to each meeting b. Record, transcribe and distribute the meeting minutes 5. Manage the various art in public places programs not under the direction of the AIPP committee a. Art on display in public buildings program i. Coordinate the temporary (on loan) art in public places displays in eleven public county buildings. ii. Support the volunteer curators 1. Gato Building (Emily Sorkin) 2. Marathon Government Center (Rich Jones ) 3. Social Security Administration Office (Carmen Turner) 4. Key West Airport (Hal Bromm) 5. Marathon Airport (Marianne Motches) 6. Lower Keys Medical Center Main Hall Gallery (Emily Sorkin) 7. Historic Key West Courthouse (Isabel DeSantis) 8. Monroe County Courthouse Annex (Janis Jo Stevens) 9. American Cancer Society (Came Helliesen) 10. Care Center in Tavernier (Anna Gavlinski) 11. Monroe County Health Department, Tavernier (Freda Vaughn). b. Music in the Airport i. Music in the Airport features original recorded music by local musicians c. Coral Shores High School performing arts center i. We support the use of the new performing arts center at Coral Shores High School by non-profit organizations. ii. $11,308 was awarded the past year out of TDC funding d. Arts in the Hospital i. FKCA coordinates the performing and visual arts programs in Lower Keys Medical Center (LKMC). ii. LKMC funds this program, with FKCA providing a curator, musicians and expertise. The Arts Council's leadership is made possible, in part, by the BOCC funding. iii. 1,892 persons participated in twice -monthly concerts held at the hospital. iv. Musicians included Gary Zimmerman, Matthew Jampol, the Keys Chamber Orchestra, Stacy Rodriguez, Franko Richmond, Pat Lawler and Debra Dean. 0. v. A gallery of visual art was established with specially designed frames and matting to allow changing of the art while maintaining a sterile hospital environment e. Senior Citizen Lunchtime Concert Series i. Grant funds from the Florida Department of State, Division of Cultural Affairs are matched by BOCC funds for this program. The Senior Citizen Lunchtime Concert Series is a partnership with the Monroe County Nutrition Program, and made possible, in part, by the BOCC funds. ii. Sixty-three concerts were held in the county Senior Citizen Nutrition Sites in Key West, Big Pine, Marathon and Plantation Key, and Bayshore Manor assisted living facility, serving 2,453 persons. iii. Musicians included Coffee Butler, Melody Cooper, David Feder, Brian Roberts, Stephen Sloan, Libby York, Gordy Michael, Mustafa, Skipper Kripitz; Richard Fleming, Robert Devine, Mike Gillis, Tommy Tunes, Marty Stonely, Marc Davis and Mike Emerson. iv. Visual artists Judi Bradford and Connie Powers taught art classes at the senior centers. f. Golden Ticket Program for Low-income Seniors i. Free or half-price tickets to matinee performances of dance, theater and music are distributed to low- income senior citizens by FKCA, and made possible, in part, by the BOCC funds ii. Tickets are offered to senior citizens who participate in the free and reduced -price lunch program and concert series in Key West, Big Pine, Marathon & Plantation Key. iii. Partners include 1. Florida Keys Council of the Arts, 2. Monroe County Nutrition Program, 3. AARP, 4. Red Barn Theatre, 5. Coffeemill Dance Collective, 6. Waterfront Playhouse, 7. Key West Symphony Orchestra, 8. Keys Kids, 9. Impromptu Concert Series. 6. Secure non -county funds such as grants and private donations to support grants, programs, services and scholarships for local disadvantaged residents listed here (a. — h.) and more fully described in (5. d., e., f.) above and (9) through (15), below. a. Artists in Schools b. ArtReach c. Writers Award d. Arts in Hospital e. Senior Citizen Lunchtime Concert Series f. Golden Ticket Program for Low-income Seniors g. Special Project Grant h. Hurricane Emergency Grants i. South Florida Cultural Consortium Visual and Media Artist Fellowship j. Dance Scholarship k. Band Camp scholarship Manage Cultural Umbrella grant program, funded by tourist -tax dollars, under contract to the Tourist Development Council and described in (16), below. 8. Manage all the above -mentioned grant programs a. Develop guidelines and criteria for grant applications b. Post applications on internet site http://www.keysarts.com c. Write, edit and distribute press releases to promote availability of grant opportunities d. Conduct workshops to assist potential applicants e. Accept completed applications f. Recruit and secure review panelists g. Secure meeting space h. Create and distribute agenda packets for panelists i. Take minutes and compile scores at review meetings j. Take panel recommendations to full board for approval k. Notify applicants of approval/non approval 1. Prepare letters of agreement and reporting documents in. Conduct workshops for grantees on managing the awards n. Write, edit and distribute press release about grantees and their projects o. Monitor grantee progress toward project completion p. Make payments upon project completion and receipt of grantee final report q. Compile and record statistics: persons served, demographics 9. Secure funds and administer Artists in Schools grants a. Artists in Schools grants are funded in part by the sale of Florida State of the Arts license plates and matched by BOCC funds. b. $15,914 was awarded in the most recent completed fiscal year. i. 1,900 children were served in the most recent completed fiscal year. ii. To date, $71,370 has been awarded in Artist in Schools grants c. Artists in Schools projects, artists, teachers, and schools were: i. Painting - Impressions of Key West with artist Rick Worth and Performance Theatre Workshop with Bounce Margil, both with teacher Jimmy Wray at HOB Middle School; ii. New Tracks for Steel Pans and Southernmost Stomp with Skipper Kripitz and Nora Revelin at Gerald Adams Elementary School; iii. Sing Around the World with Nancy Hoffman and Phyllis Pope in Glynn Archer Elementary; iv. ReMARCable Art with Douglass Morris and Joell Ressir at the MARC House; v. Living Museum Experience with Lisa Blyer and Fran Young at Island Christian School; vi. Project Juggling with Bounce Margil, Marissa Centonze and Jeff Kryzpkowski at Poinciana and Gerald Adams; vii. Art Against Graffiti with Just 4 Kids at the YMCA and Gerald Adams; viii. Saxophone in the Schools with the Keys Chamber Orchestra, Patricia Roman and Michael Truhan in Sugarloaf School and Key West High School; ix. Poetry Soup with Elizabeth Thomas and Gil Hunter at Sugarloaf Elementary; x. Art Smarts with Elizabeth Thomas, Candice Castle and Laura Driscoll at Marathon and Key West High Schools; xi. Art, Sound and Story: Making Didgeridoos with Gloria Avner and Lisa Taylor at Key Largo School; xii. The World of Contemporary Ceramics with Jay Gogin and Jimmy Wray at HOB Middle School; xiii. Music Mentors Master Class with Keys Community Concert Band and Susan Bazin at Key Largo Middle School; xiv. Dimension Children with Genevieve Canzares and Michelle Valente at Gerald Adams; xv. The Art of Glass with Alison Schaeffler-Murphy and Fran Young at Island Christian School; xvi. Author Visit with Alexandra Flinn and Karen Hoth at Marathon high School; and xvii. Voices in the Classroom/Musical Imagination with Island Opera Theatre and Sharon Metcalf at Glynn Archer and Sigsbee Elementary. 10. Secure funds and administer ArtReach grants a. ArtReach grants are privately funded and matched by BOCC funds b. ArtReach grants are designed to encourage creative partnerships between individual artists or cultural organizations and local businesses and organizations to build audiences. c. $8,800 was awarded in the most recent fiscal year. i. 6,131 persons were served in the most recent fiscal year. ii. To date, $68,086 has been awarded in ArtReach grants. d. ArtReach projects, artists and their partners were: i. Magazine by Kirby Congden and Cycle Press; ii. Colorful Florida Keys with Linda Egan and First State Bank; iii. Key West/Boston Jazz Collective with Harry Schroeder and the Tennessee Williams Theatre; iv. Organ and Orchids Concerts with Claude Hawks and the Florida Keys Orchid Society; v. Our Need to Be Seen with Erin Backer and the Florida Keys SPCA; vi. The Old Island Days Art Festival and the Key West Craft Show with the Key Players and the Key West Art Center, vii. Keys Chamber Orchestra in Concert with the Kirk of the Keys Church; viii. "Faces" by Letty Nowak with Blue Heaven Restaurant and "Skies "by Sharon McGauley, both at the Custom House Museum. 11. Secure funds and administer Writers Award a. FKCA presents a privately funded annual Writers Award, supported by a restricted endowment, and made possible, in part, by the BOCC funds. b. The Writers Award is a partnership between FKCA and the Key West Writers Guild C. The Writers Award is a $2,000 annual award for a writer of fiction or non- fiction prose. d. Cricket Desmarais and Chris Yayas received funds this year. 12. Secure funds and administer Special Project Grants a. Special Project Grants are privately funded and made possible, in part, by the BOCC funds b. The purpose of a Special Project Grant is to provide short-term support to vital, creative projects that do not fit into the other grant categories. c. Kyla Runkle Piscopink and the Coffee Mill Dance Collective received a grant for a dance project titled "All of Me" this year. 13. Secure funds and administer Emergency Grants a. Emergency Grants are privately funded and made possible, in part, by the BOCC funds b. In 2005/06, following Hurricane Wilma, $13,900 was awarded in Hurricane Emergency Relief grants. c. Hurricane Emergency grants were funded by Americans for the Arts and the National Endowment for the Arts and made possible, in part, by the BOCC funds. d. Hurricane Emergency grants were awarded to i. The Dance Factory, ii. Brazen Hussies Dance Company, iii. HOB Middle School, iv. Island Opera Theatre, v. Goombay Festival, vi. Heritage House Museum, vii. Key West Art and Historical Society, viii. Key West Players, ix. Marathon Community Theatre, x. Red Barn Theatre, xi. Tennessee Williams Theatre, xii. Individual artists Janis Jo Stevens, Robert Parks Curtis, Ferron Bell, Jane Gilbert, Sonde Johnson, Ann Summers, Tim Curtis and Barbara Hettinger. To date, $31,732 has been awarded in Emergency grants. 14. Secure funds and administer South Florida Cultural Consortium Visual & Media Artists Fellowships a. FKCA partners with the arts councils of Dade, Broward, Martin and Palm Beach counties to present the annual South Florida Cultural Consortium (SFCC) Visual & Media Artists Fellowships. b. SFCC Visual & Media Artists Fellowships are funded by the county governments of Dade, Broward and Palm Beach counties. Monroe's participation is made possible, in part, by the BOCC funding. c. To date, Keys' artists have received over $100,000 in these awards. d. Filmmaker Rock Solomon won the 2006 $15,000 fellowship. 10 15. Secure funds and administer dance scholarship and band camp scholarship a. Scholarships are privately funded and made possible, in part, by the BOCC funds b. $6,000 was awarded in dance scholarships c. $1,056 was awarded in band camp scholarships in 2005/06. 16. Secure funds and administer Cultural Umbrella grants a. Cultural Umbrella grants are funded by tourist -tax dollars b. Cultural Umbrella grants are designed to encourage cultural tourism in the Keys by drawing new visitors for cultural events or encouraging visitors to extend their stay c. CU committee members serving during 2005/06 were Shirley Freeman (chair), Tom Butler, Bob Sandifer, Claire Lang, Chris Same, Marianne Motches and Sherry Philips. d. $670,800 was awarded in the most recent fiscal year. i. 30% is spent on generic cultural advertising ii. 70% is available for grants. e. These organizations received funding last year: i. Florida Keys Art Guild, ii. Island Opera Theatre, iii. South Florida Center for the Arts, iv. Florida Keys Community Concert Band, v. Key Players, vi. Florida Keys History of Diving Museum, vii. Islamorada Chamber, viii. Florida Keys Land & Sea Trust, ix. Art Under the Oaks, x. Marathon Community Theatre, xi. Marathon Garden Club, xii. Pigeon Key Art Festival, xiii. Middle Keys Concert Association, xiv. Lower Keys Chamber of Commerce, xv. Founders Society, xvi. Harry S. Truman Foundation, xvii. Key West Art & Historical Society, xviii. Impromptu Concert Series, xix. Key West Players, Inc./Waterfront Playhouse, xx. Key West Symphony Orchestra, xxi. Mel Fisher Maritime Heritage Society, xxii. Old Island Restoration Foundation, xxiii. PACKW/Tennessee Williams Theatre; xxiv. Red Barn Theatre; xxv. Friends of Fort Taylor, xxvi. Heritage House xxvii. Sculpture Key West. 11 17. Partner with TDC, and secure tourist tax and non -county funds such as grants, ad revenue and private donations to support publications of benefit to tourists as well as residents: a. Gallery Guide i. The Gallery Guide is a popular fold -out map and guide to about 50 Keys' galleries. All galleries are eligible to participate by sharing in the cost of production. ii. 35,000 copies are distributed annually to over 200 Keys' locations, including many hotels and guesthouses iii. The Gallery Guide is also included in national and international press kits, and distributed at travel trade shows. b. Who What When and Where i. Who What When and Where is a printed cultural calendar listing all the cultural events such as plays, concerts and art shows going on in the Keys in a three month period. ii. 32,500 copies are distributed annually to over 200 Keys' locations iii. Who What When and Where is also included in national and international press kits, and distributed at travel trade shows. Culture Magazine i. Culture Magazine is an annual insert in the In -Room Concierge ii. It is produced by Tinsley Advertising, with content from FKCA iii. In addition to the insert, free-standing copies are printed and distributed locally, as well as in national and international press kits, and distributed at travel trade shows. 18. Maintain website http://www.keysarts.com a. FKCA's website provides complete information for visitors and residents about arts and culture in the Keys, from Key Largo to Key West b. It provides the cultural content for the TDC website via a direct link c. It provides contact information and direct links to all cultural organizations in the Keys d. It provides details about FKCA and its vision, mission and services e. Governing documents such as the articles of incorporation, bylaws and annual audits are posted f. Board and staff members are listed g. All grant applications and instructions are available for download h. The Cultural Calendar is posted i. Calls to Artists are posted j. Press releases are posted 19. Compile, write, edit and publish cultural calendars and calls to artists in various formats a. Gather and edit cultural information by phone, mail and e-mail with visual, literary and performing artists, cultural and community organizations, and other members of the public b. Coordinate with advertising, printing, public relations, webmaster and internet providers as needed to maintain product quality. c. Conduct environmental scanning of newspapers and websites including, but not limited to, www.fla-kevs.com and www.keysnews.com 12 d. Send cultural calendar and calls to artists to fifteen local print publications weekly e. Send to Stuart Newman Associates weekly f. Post on www.kevsarts.com. twice a month g. Send by e-mail to opt -in subscriber list weekly h. Compile, edit and route information for use in Who What Where When, Culture Magazine and various regional and national calendars, publications and websites 20. Recruit and retain friends of the arts (members) a.Recruit new friends of the arts (members) in person and via mail campaigns b.Create annual campaigns for new friends of the arts c.Create annual renewal campaign for current friends of the arts ci.Compose solicitation letters e.Manage design, printing and mailing of these campaigns f. Maintain database in Access g.Enter new friends' data and track renewals h.Synchronize Access with PatronMail i. Write and send thank you letters promptly j. Correspond with donors k.Manage special events like membership parties and fundraising events 1. Attend committee meetings as needed m. Coordinate design of invitations n.Secure printing bids o.Manage mailings p.Plan, coordinate, borrow, buy, rent, haul and install decor, refreshments, coolers, ice, food, beverage, chairs, tables, tablecloths, art and print materials as needed 21. Perform general office tasks a. Answer phone, greet public b.Respond to inquiries by phone, fax, mail, e-mail and walk-ins from artists, organizations and members of the public C. Maintain prompt, courteous communications with public and cultural community; d. Maintain files and keep office organized. e. Ensure smooth daily operations of FKCA. f. Order and maintain supplies and equipment. g. Handle routine correspondence; prepare outgoing mail for mailroom; pick up and open incoming mail. h. Secure meeting and workshop sites and facilities, provide calendar to board monthly of upcoming meetings. 22. Bookkeeping a. Make weekly deposits and write checks b. Pay Payroll including 941, Florida U.C. and 403(b) payment c. Perform Checking, Merchant and Investment account reconciliations 13 d. Monitor investment accounts e. Request and manage County reimbursements f. Track expenses to grants g. Collect and report sales and sales tax statistics. h. Report on use of license tag funds i. Invoice and process payments i. WWWW Ads ii. Gallery Guide Listings j. Perform W2 and 1099 reports at calendar year end k. Compile information for annual audit at fiscal year end 1. Prepare materials; in. Work with CPA to make journal adjustments, n. Review files and compile information, o. Prepare tax forms as needed, p. Review 990 q. Maintain files of accounts payable and accounts receivable. r. Maintain computer programs on budget accounts, accounts payable and accounts receivable. This concludes the list of responsibilities of the Florida Keys Council of the Arts staff. SUMMARY The Florida Keys Council of the Arts is a non-profit, 501(c) (3) corporation serving a public purpose. It has been in a contractual relationship with local county government since 1997. FKCA is the main source of information on arts and culture in the Keys. Cultural tourism is an important component of the tourist -based economy. Additionally, FKCA serves local residents including school children and the elderly. FKCA connects local artists and arts organizations with one another, with their audiences and with the world. It serves 76,329 local residents and three million visitors annually. A ten -member board of directors guides the council, assisted by three alternate directors, two directors emeritus and twenty-five advisory board members. Daily functions are carried out by the president/executive director, staff, and valued volunteers. FKCA is incorporated with the State of Florida and recognized by the IRS as the Monroe Council of the Arts Corporation, dba Florida Keys Council of the Arts, FEIN 65- 0737532. Governing documents, including the articles of incorporation, bylaws, board handbook and five-year plan are available for review on the arts council's award -winning website, w-,vw.kevsarts.com. FKCA funding is provided by the Monroe County Board of County Commissioners, the Tourist Development Council, members, donors and grant makers, especially the Community Foundation, the Rodel Foundation, the South Florida Cultural Consortium, the State of Florida, Department of State, Division of Cultural Affairs, the Florida Arts Council, and the National Endowment for the Arts and private donations. 14 FLORIDA KEYS WILDLIFE RESCUE, INC. P.O. Box 431392, Big Pine Key, Florida 305-872-1982 E-mail: M. Turman at <chicco54Cbellsouth.net> April 4, 2007 Board ofCounty Commissioners Monroe County. Florida Re: 2008 Budget Request E Dear Commissioners: Florida Keys Wildlife Rescue (formally Exotic and Wild Bird Rescue) is requesting County funds in the amount of $18,000 for fiscal year 2007. This is somewhat more than was granted to us last year, but our operating costs have increased dramatically. Florida Keys Wildlife Rescue, Inc. (FKWR) operates from its rescue and medical Center on Big Pine Key. While losses to FKWR from the four 2005 hurricanes had to be covered (such as new freezers and medical supplies), increases in disabled wildlife occurred simultaneously due to the fact that Wilma's flood waters destroyed vegetation, the food supply for terrestrial wildlife. Storm -surge flooding contaminated the fresh -water holes and other fresh water supplies (such as puddles) used by our wildlife; rescued creatures suffered from extreme dehydration. This event necessitated the purchase of greater - than -normal supplies of Lactate Ringers and Normasol intravenous and subcutaneous fluids as well as special foods. Subsequent to the hurricane, turbid nearshore waters made it difficult for wading birds to find fish, and we rescued a high number of starving herons and other fish -eating birds. All this was then compounded by the lack of rain, necessary for growth of vegetation destroyed by the salt water. Cattle egrets and other insect eaters needed rescue. As 2006 progressed, the waters became polluted with red tide and other toxins causing starvation and poisonings in water birds. All these critters were releasable, once their illnesses were treated and they had gained weight, but food bills were staggering. Then, the Key West rescue center closed in September, and many birds which they normally would have taken became FKWR's responsibility; FKWR rescued over 135 birds in Key West alone. Now, tourists have brought perennial problems - such as feeding discarded fish carcasses to wading birds. Lately, the number of birds disabled for these reasons has increased dramatically - along with the cost of fish necessary to feed and rehabilitate them. In 2005, FKWR rescued 914 critters; in 2006, that number increased to 1,211, a record high. The requested funds will be used primarily for rehabilitation of wildlife with a small amount going towards our educational programs. These expenses include: treatment and care of rescued wildlife at our hospital and recovery facility, including cost of medicine, special foods, and laboratory supplies such as splints, syringes, needles, bandages, gauze, anesthesia, oxygen, and costs associated with the rescue of victims for treatment and for transport of injured birds to X-ray facilities and to veterinary specialists for examination; environmental outreach expenses such as purchase of brochure/flyer/photo paper and inkjet cartridges for presentation and handout materials and informational signs (in English and Spanish) for distribution at public meetings, to schools and marinas, and at other venues; nursery pots, soil, and associated materials (for growing plants for school environmental restoration projects); and utility costs. FKWR contributes daily to the quality of life - both for animals and for humans in the Lower Florida Keys. Whoever notices a disabled wild animal or bird in this area, whether resident or tourist, finds that the only organization that can respond to their request for help is FKWR. As well, FKWR, as part of the education program, has organized and participated in cleanups of wildlife habitat to free our lands and waters of trash. Trash harms both wildlife and humans. The monofilament fish line recycling containers you see at the fishing bridges along US 1 are directly attributable to FKWR. In 2002, we researched and constructed the very first one, which was placed at No Name Bridge. FKWR provided the plans and stickers to staff of the Florida Keys Overseas Heritage Trail, and they committed funding to place these containers along US 1 as part of a statewide program to protect birds and marine life and to promote monofilament recycling. Before FKWR started this program, carelessly discarded monofilament clearly had been the greatest threat to coastal birds, often ensnarling and killing them. FKWR has an extensive educational outreach program, the goal of which is to teach citizens and visitors alike about the importance of respecting and protecting the environment that supports us all, people and wildlife. FKWR works to show people how to avoid thoughtless and careless actions, often while actually rescuing a bird. In addition to making presentations at various public meetings, FKWR has an active youth program which involves schools and groups such as the Boy and Girl Scouts and YMCA. These children experience hands-on involvement in habitat cleanups and restoration (planting trees and shrubs which support wildlife).They learn about wildlife and the environment. By themselves, they write feature articles which are published in the News Barometer. They also see up close and personal our disabled wildlife and learn the stories of their disabilities in an effort to teach them compassion towards all living creatures. Our future is in the hands of our children. Please see Addendum for additional detailed information. County support is critical and literally enables us to continue to operate, for which we are most grateful. Note that the operations financed in the past took care of all County responsibilities for conservation of wildlife in the entire Lower Keys - protection, rescue, medical treatment, rehabilitation, and education of the public. Thank you for the much needed assistance. Sin7rely, Maya �otman Director Guidance Clinic of the Middle Keys Monroe County BOCC Application for FY 2008 MONROE COUNTY Board of County Commissioners Application for Funding Fiscal Year 2008 October 1, 2007 - September 30, 2008 Agency Name Guidance Clinic of the Middle Keys, Inc Physical Address 3000 41k St Ocean Mailing Address 3000 41i St Ocean City State, Zip Marathon, FL 33050 Phone _. - .305-434-9000 Fax 305-434-9040 Email Jam! e1. .oipheIralgcmk org Who should we contact with questions about this application? Jamie Pipher, MS, Regional VP/GCMK Amount received for prior fiscal year ending 09/30/06 . $4611( Amount received for current fiscal year ending 09/30/07 1 $477,( Amount received for upcoming fiscal year , ending 09/30/08 _ it, $482,. Guidance Clinic of the Middle Keys - BOCC Request )3.00 00. 00 % 1 CERTIFICATION To the best of our knowledge and belief, the information contained in this application and ,ttachments is true and correct. Monroe County is hereby authorized to verify all information ntained herein, and we understand that any inaccuracies, omissions, or any other information round to be false may result in rejection of this application. This certifies that this request for funding is consistent with our organization's Articles of Incorporation and Bylaws and has been approved by a majority of the Board of Directors. Typed Name of Executive Director: Jamie Pipher, MS Signature Date: J' - ay --0-7 Guidance Clinic of the Middle Keys — BOCC Request 2 I. Insert your agency's board -approved mission statement below. The Guidance Clinic of the Middle Keys, Inc., (GCMK) is a nonprofit, charitable organization dicated to the provision of high -quality and cost-effective behavioral healthcare services for ,.nildren, youth, and adults throughout the Florida Keys. WestCare Foundation: WestCare empowers everyone with whom we come into contact to engage in a process of healing, growth, and change benefiting themselves, their families, co- workers, and communities. List the services your agency provides. Services are available for both adults and children unless otherwise noted Services for individuals in need of both substance use and mental health are welcomed • Information and Referral • Outreach and Education • Emergency Screening - Adults • Mental Health Crisis Stabilization ( CSU) - Adults • Residential Detoxification - Adults • Substance Abuse Residential Treatment ( KTR) - Adult male felons • Mental Health Residential Treatment Level 1 (RTF) • Psychosocial Assessment • Psychiatric Services • Mental Health Intervention • HIV Intervention - Pre and Post Counseling, HIV Testing - Adults • Mental Health and Substance Abuse Outpatient • Case Management • Drop In Program- Adults • Psychosocial Rehabilitation- Adults • Substance Abuse Aftercare • School and Community based Prevention- Children • Supported Housing - Adults • Comprehensive Community Service Teams (CCST)- Adults • Transportation What services will be funded by this request? • Baker Act Services o Crisis Stabilization o Emergency Screening • Detoxification • Keys To Recovery • Baker Act Transportation 4. What needs or problems in this community does your agency address? Community problems- examples People in • Individualsr who need medicaises due to l residential detoxhealth and e n �a safe and su • Children exhibiting inappropriate behaviors at school. PPortive environment. • Individual in the criminal justice system with mental health and substance abuse disorders • Alternative to higher cost inpatient hospital stay • Family and children with emotional problems without support systems in place • High # of arrests involving substance abuse • Unemployed with behavioral health issues • Pregnant females with substance abuse and mental health issues • High # of binge and heavy drinking among adults Guidance Clinic of the Middle Keys - BOCC Request 3 Community Needs- Behavioral disorders can be treated effectively if access to care is available. GCMK provides professional and technical services to meet the need of persons with or at risk of mental health and /or substance use disorders throughout the Florida Keys regardless of ability to pay. These needs include: • Need for mental health crisis services 24/7 • Need for successful supportive employment opportunities • Need for public transportation to medical appointment, life sustaining services, nutritional sites, and employment • Need for Baker Act and related transportation • Need to partner and work collaboratively with community agencies • Need to promote access to mental health and substance abuse services • Need to be knowledgeable in the utilization of evidence based practices and mental health and substance abuse best practices • Need to offer programming that offers concepts of recovery and resiliency • Need to provide adult and children mental health and substance abuse services What statistical data support the needs listed in number four? • NIMH - Fact Sheet on Mental Health Disorders- 2006 1. Mental disorders are the leading cause of disability in the US. 2. One in 4 families has at least one member with a mental disorder. 3. One in 4 adults suffer from a diagnosable mental disorder or about 26.2 % of all Americans 4. Nearly 45% of those with mental disorder meet the criteria for 2 or more disorders • Mental Health Source Web Site 1. More than 1 in 14 jail inmates have a mental illness 2. Nearly 1/3 of the homeless have a severe mental illness (Note: Monroe County has a documented 1121 homeless.) • Florida Charts 1. Binge drinking and heavy drinking in adults is almost 10% higher in Monroe County than State wide average 2. Report of alcohol use in youth is 10% higher in Monroe County than State wide average 3. Alcohol related motor vehicle accidents in Monroe County are 319.8 per 100,000 in Monroe County vs. a state wide average of 136.4 per 100,000. • 2005 Florida Mental Health Annual Report 1. # of Baker Act - Total by County of Residence - 469 2. # of Baker Children by County of Residence- Age 4-17 = 32 3. # of Baker Act over 65 yr by County of Residence - 22 4. GCMK admitted 215 Baker Act involuntary clients • Local Interviews 1. 88% of inmates have substance abuse problems 2. Increase in violence in youth arrested in Marathon 3. 79 % of the clients at homeless shelters have SA issues. 4. 50% of the clients at homeless shelters have MH issues. 6. What are the causes (not the symptoms) of these problems? According to information from recent research, the cause of mental illness is not clear. Although the exact cause of most mental illnesses is not known, it is becoming clear that the conditions are caused by a combination of biological, psychological and environmental factors. Psychological factors that may contribute to mental illness include: Severe psychological trauma suffered as a child, such as emotional, physical or sexual abuse An important early loss, such as the loss of a parent Guidance Clinic of the Middle Keys - BOCC Request 0 Neglect Poor ability to relate to others environmental factors that may contribute to mental illness include: .ertain stressors can trigger an illness in a person who is susceptible to mental illness. These stressors include: Death or divorce A dysfunctional family life Living in poverty Substance abuse by the person or a person closely associated Examples of stressors for individual living in the Florida Keys: • Living in a hurricane proned area. • High cost of housing and insurance and loss of living arrangement to redevelopment enterprise. • Availability of alcohol to youth. Availability of drugs to adults. • A significant homeless population. • Limited natural support systems. What does your agency do to address these causes? a. Operates 24/7 mental health and substance abuse programs with emergency screening for individuals in crisis b. Provides transportation 24/7 for individuals requiring emergency mental health and detox c. Commitment to increase access to service • Walk-in availability for out patient services. • Hiring of Peer Specialist d. Responds to community stressful emergency events. • Accepted oversight of Project Hope, a FEMA and DCF sponsored contract, to provide emergency disaster crisis counseling in Monroe County. • Conducts off -site crisis assessments and counseling e. Expand financial support for services through grant applications • SAMHSA Application for Peer to Peer Services has been submitted • Partnered with community trust agency to apply for workforce housing f. Provides services based on best practice strategies. • Clubhouse and walk-in service uses the recovery model. • KTR uses the cognitive behavioral model established by Drs Wanburg and Milkman. • Prevention uses, "Too Good for Drugs" a science based prevention program. • Crisis Stabilization Unit staff are trained in the Baker Act Handbook requirement as established by Martha Lenderman. d. All Management staff are active members of community and coalition groups providing consultation and education on mental health and substance abuse. 8. Describe your target population as specifically as possible. Baker Act Services Target Group: Adults with serious and acute episodes of mental illness Adults with serious and persistent mental illness Homeless adults with mental health disorders Adults at risk for HIV and mental illness Adults at risk for co-occurring disorders of mental health and substance use Keys to Recovery Guidance Clinic of the Middle Keys - BOCC Request Target Group: Adult males with substance abuse disorders Adult males with felon charges ordered by the court for treatment Transportation Services Target Group: Adults in need of safe transportation to a receiving or treatment facility Children in need of safe transportation to a mental health or addiction receiving facility out of county Adults in need of safe transportation to a detox facility or long treatment facility Persons in need of Baker/Marchman Act transportation 9. How are clients referred to your agency? Referrals are accepted per the following protocols: • Outpatient services - phone calls and walk in o Self referred o Court referred o DJJ and DCF referred • Residential - phone call, fax o Judge or Attorney referred o DOC referred • Detox/CSU- o Phone call - self referred o Court/law enforcement/physician - phone call, fax, • Transportation - o Phone call - self referred or agency referred Referrals were received from the following sources in July 05-06: ce of Referral # of # of Referrals 05 Referrals 06 406 475 m WFamil 80 84 e 78 103 64 73 Hospital 63 89 Court 57 72 Mariner's Hos ital 36 46 LFKHS De oo 33 18 Other 383 477 10. What steps are taken to be sure that prospective clients are eligible and that the neediest clients are given priority? • All clients receive a financial eligibility screen by a GCMK staff member. • OP and detox clients are requested to provide evidence of income. This may include a copy of a paycheck stub, copy of the previous year's income tax Service Provision • GCMK provides services regardless of ability to pay. • GCMK uses a sliding fee scale based on the most recent years Federal Poverty Level guidelines and DCF Financial rules. • GCMK provides services based on the initial assessment. Guidance Clinic of the Middle Keys - BOCC Request 1.1 11. Describe any networking arrangements that are in place with other agencies. GCMK has the only Projects for Assistance in Transition from Homelessness (PATH) grant in Monroe County under which it provides supported housing services. This program is designed to help homeless persons with mental health disorders to secure or retain transitional or permanent housing. GCMK coordinates with a number of other agencies to implement the PATH program including Samuel's House, USFF, Higher Love Mission Outreach (HLMO), and other programs offering shelter/housing to this target population. GCMK provides a public crisis stabilization and detoxification residential services in Monroe County and works closely with the Care Center for Mental Health (CCMH) to ensure continuity of care for shared clients. GCMK coordinates referrals and admissions with DePoo Hospital to ensure a full range of services regardless of ability to pay. GCMK works works closely c osely with receiv nfacilit es in Dade with the three oColunty fortal ERs t he transfer of ch ldren and hroughout the count. K adolescents who have been Baker Acted in Monroe County. GCMK provides the only adult clubhouse/consumer run psychosocial rehabilitation and drop -in services for the serious mentally ill in the county. GCMK coordinates transportation for clients desiring to attend. Referrals are encouraged from the Care Center, private physicians and other agencies. GCMK is the only provider of long-term, residential, substance abuse treatment in the county with Marathon Keys to Recovery (KTR) and works closely with local law enforcement and the judiciary to provide an appropriate mix of supervision and treatment to persons whose substance abuse has led to legal problems. Referrals to KTR come directly from the 16`h Judicial Circuit and local attorneys. GCMK stations two Life Skills Counselors in Marathon schools, enabling interventions in a familiar setting to school -aged children. Funding for these positions is shared with the Monroe County School District (MCSD) and office space is provided by the two schools. GCMK is the state -designated Community Transportation Coordinator (CTC) for the transportation disadvantaged of Monroe County and the Medicaid Transportation Coordinator. GCMK subcontracts with Monroe County Social Services to provide in county transportation. GCMK is on the Executive Board of Directors of SHAL, a Monroe County community coalition dedicated to serving the needs of the homeless, as well as several other planning and health -related organizations. GCMK is represented on the Board of Directors of the SFPC. SFPC is an administrative organization that handles utilization management for residential treatment beds in District 11 and provides funding for substance abuse services. GCMK has a transfer agreement with Atlantic Shores hospital and Village South for the transfer of clients in case of an evacuation from the Keys. 12. List all sites and hours of operation. Headquarters: 3000 411 Street Ocean, Marathon, FL 33050 Residential/Crisis Stabilization Unit/Detox - 24 hours/7days, 365 days/year Outpatient/Case Management/Club House - M,W,Th,F 8:30am - S:OOpm Tuesday 8:30 - 6:00 pm Transportation m - Monday - Monday - Friday 6:30am - 6:00 Drop In Services p y -Friday 9:OOam - 4:OOpm St. Francis Community Services Center, 2700 Flagler Avenue, Key W1 st0, OFL 3304.0 Opm Guidance Clinic of the Middle Keys - BOCC Request 7 Outpatient Psychiatric Services - Thursday - 9:OOam - 12:30 pm Stanley Switlick Elementary School - - Monday - Friday/ 8:00- 4:OOpm Marathon High School - Monday - Friday /8:00-4:OOpm County -wide service /Baker/Marchman Act Transportation - 24 hours/7days, 365 days/year 13. What financial challenges do you expect in the next two years, and how do you plan to respond to them? Challenges: • Due to the changes in the Medicaid system, a reduction of reimbursed services is expected to decrease collectable revenues • Due to reduced Substance Abuse funding at the Federal level ( $95 million reduction this year is expected) and reduced state funding for mental health and substance abuse, we will need to seek alternative method of revenues and continue to focus on efficiencies. • Receivables are expected to increase with payors taking longer to pay for services provided. • The administrative cost associated with obtaining funding such as data processing, data reporting and data management is expected to continue to increase while funding sources are reducing level of payments in order to pay for their own administrative cost. Responses: • As an affiliate of WestCare, GCMK can take advantage of cost savings related to health insurance; revenue generation through the Regional Grants department; and staff coverage for key program functions during times of vacancies. • GCMK is working with the Care Center for Mental Health (also a WestCare affiliate) to standardize and streamline data and financial reporting systems. • Work with State Association to bring about needed system changes regarding funding. • Work with groups to collaborate on an integrated system of care for primary care and behavioral care. 14. What organizational challenges do you expect in the next two years, and how do you plan to espond to them? • Challenge: Recruitment and Retention of Staff o Response: Recruitment and retention of qualified staff is expected to continue to be a key challenge. The reasons for this crisis are well known and will not be restated in this narrative, however, the impact of the crisis to our organization, while not unique, is significant as more staff leave to relocate to an affordable location. • Under current scenarios, it takes an average of 3-6 months to replace a professional position. This will continue to increase as housing and related expenses climb. These vacant positions will result in either placing additional caseload on the existing staff (who will then leave due to burn out) or clients going unserved. • Actions taken: • Recruit and hire from Homestead /Florida City • Provide temporary low cost housing arrangements. • Create Flexible schedules • Provide a positive work environment • Increased cross training for certain staff • Challenge: Transition to a multiple funding source environment o Response: Florida is currently changing the design of the entire mental health and substance abuse delivery of services. Elements of the change will include: • Decreased funding for some components of traditional community mental health services, and • More diverse funding streams with differing reporting requirements These changes will result in a significant change as to how we conduct business: • Increased emphasis on data collection, data reporting, and need for real time data including need to have qualified staff in this area. Guidance Clinic of the Middle Keys - BOCC Request G • Increased need to secure alternative funding sources including grants. • Actions Taken: • The GCMK has reorganized it IT and Finance departments to be prepared to meet this challenge. • Challenge: Maintaining training requirements to meet best practice standards. o Response: As Florida moves to a recovery based methodology, it requires staff and peers to be trained in this methodology with no funding allocated to pay for training. For example, the state has required substantial training related to the co-occurring initiative at a facility cost of no less than $10,000. 15. How are clients represented in the operation of your agency? • Focus groups such as the one on Transportation • Personal Growth Center operates a Consumer Advisory Board that makes decisions for the Center's work groups. o The Consumer Advisory Board issues are reviewed at GCMK management meetings and by the Board of Directors (BOD). • Clients from all programs are given the opportunity to complete a Client Satisfaction Surveys. o Results from the surveys are reviewed by a Performance Improvement Committee and the BOD. o Results from the surveys are posted on our Website. • Clients/Consumers are encouraged to participate in external advocacy roles o A member of the GCMK clubhouse has been appointed to represent Monroe County on the State Mental Health Planning Council. As a council member, he provides leadership in development and implementation of a comprehensive state plan for mental health services in Florida. • All clients/consumers participate in the development of his/her individual treatment plan. • Members at PGC will be using WRAP, Wellness Recovery Action Plan, a structured system for monitoring symptoms that will be solely consumer driven. 16. Is your agency monitored by an outside entity? If so, by whom and how often? o The State of Florida Board of Professional Regulation or the Florida Certification Board licenses or certifies individual clinicians by professional discipline. - Annual licenses and recertifications. o Substance abuse detoxification, residential, outpatient, intervention, aftercare, and prevention programs.- Licensed annually by the DCF. o The Florida Department of Corrections (DOC) monitors KTR substance abuse residential services. - Monitored quarterly. o CSU and the two -bed residential facility (RTF) - Licensed by AHCA and monitored annually. o GCMK is a DCF designated Baker Act Receiving Facility- Recertified every 3 years. o Department of Health for dietary and hazardous waste- quarterly inspections o SHAL- Annual onsite review o Department of Health /Pharmacy - Annual o Department of Health /Lab - Annual o Department of Health / Dispensing Pharmacist - Annual o Department of Agriculture/Personal Growth Center Kitchen - Annual o DCF Contract Monitoring- Desk Review and On Site 1- 3 years o First Health - Utilization Management Desk Review and On Site 1-3 years o South Florida Provider Coalition - Annual contract monitoring site visit Guidance Clinic of the Middle Keys - BOCC Request W o CARF: Re- survey in June 2007. 17. 913 hours of program service were contributed by 36 volunteers in the last year. i8. Will any services funded by the County be performed under subcontract by another agency? If so, what services, and who will perform them? Yes. GCMK has a subcontract with Elanjess Corporation to provide Baker/Marchman Act intra- and inter -county transportation. The trips are dispatched by GCMK staff in the CSU. This arrangement ensures driver and escort availability throughout the county 24 hours a day, 365 days per year. GCMK requires that Elanjess completes each Baker/Marchman Act transport with a driver and an escort for the safety of the client, driver, and escort. 19. What measurable outcomes do you plan to accomplish in the next funding year? • Client outcomes are individualized with GCMK clients through the development of individualized treatment or service plans. Staff will establish with the client the most effective intervention, treatment, detox, aftercare, and/or other service plan considering the individual's strengths, needs, abilities, and preferences. Plans include the client's goals, objectives, interventions, and discharge criteria. • Will monitor and report the number of days clients are in the community. • Will monitor and report the number of days employed. • Will monitor and report the number of days in school. • Will monitor and report improved functioning level. • Will monitor and report # of client served in target group. • Client will receive services that meet national standards. 20. How will you measure these outcomes? • Client's functional level will be assessed at the time of admission, during and at the end of the service using GAFs, CFARS, and FARS. • Number of HIV tests administered will be monitored and reported annually. • GCMK shall pass CARF accreditation survey in 2007. • Average number of days in the community and average number of days worked will be monitored and reported. • Additional agency wide measurements include: o Bi Weekly Productivity Activity reports o Client No Show, Staff Cancellation reports o Indigent Drug Utilization reports o Client Satisfaction Surveys o Emergency Drills o Housekeeping and Maintenance Checklist o Peer and Utilization Reviews o Grievance reports monitored for trends o Billing Verification Reports CARF accreditation Guidance Clinic of the Middle Keys — BOCC Request 21. Provide information about units of service below. Service Unit (hour, session, Cost ......................... . per unit day, etc..) (current year) Information &Referral Hour $ 48.12 Outreach & Education _- 1..- Hour $ 150.46 Emergency Screening ' Hour -- - $ 220.85 Mental Health Crisis Stabilization11. .. Bed Day ..._ $ 317.64 Residential_ Detoxification Bed_Day $ 230.24 Substance Abuse Residential Treatment , Bed Day $ 174.37 Mental Health Residential Treatment Level 1 Bed Day $ 244.15 Psychosocial Assessments Hour $ 220.85 Psychiatric Services _ Hour $ 428.23 Mental Health Intervention Hour $ 65.28 HIV Intervention i Hour $ 65.28 Outpatient Counseling/Therapy. Hour $ 102.03 Case Management Hour $ 82.12 Drop In Program Facility Day $ 319.52 'sychosocial Rehabilitation Hour $ 29.90 Substance Abuse Aftercare Hour $ 112.24 School & Community -based Prevention Hour $ 48.03 Supported Housing ALL.IN CCST $ Transportation --Baker Ad 1.Round trip ; S :)Fa as CCST Guidance Clinic of the Middle Keys — BOCC Request 11 Attachment A: Board Information © cu 9 } P o = ) \ \ » ) ) } � CD ( 3 CD g \ co 0 \ /ail 2 R � ( \ ). » > _ \7CD CD , - co - ( > { ( CD)CD ^ -to k \ ° ° » / } / } { \ ) / f - \ } $ 2 2 CD CD 4 � ».. } Ilo' / /cr . /\\co } � Attachment B : Agency Compensation Detail ATTACHMENT B - AGENCY COMPENSATION DETAIL Please note changes for FY2008 - see instructions. Include each position in the entire agency. 2008 Out an X' next to each position directly related Guidance Clinic of the Middle Keys, Inc. program for which funding is requested. Please round all dollar amounts to the nearest dollar; do not round FTE'S. A 40-hour/week employee would be 1.00 FTE; a 20-hour/week employee would be .5 FTE, etc. Attachment C: Profile of Clients and Services (n til U a' W N a z a a) F- z w J U W J LL 0 0: IL c) z w x U Q a a 0 0 L6 LL O N co LL N U o U c 0 i o° m E e SC c < 0 < m o Q Q W C o w .y <5tf .N _ O N U 0 fl_ 2 U N c 0 d .o UmL` m� U �o c a Y m 0 N E m U F- v m h F`- Attachment D : County Funding Budget ATTACHMENT D - COUNTY FUNDING BUDGET 2008 Show the proposed budget detail for the County funds requested. Guidance Clinic of the Middle Keys, Inc. The total must match with the total funding requested. Proposed Expense Budget for I 1--orning Year Ending: 6/30/2008 Expenditures Total % Salaries 382,115 79.2% Payroll Taxes 29,205 6.1% Employee Benefits 0 Subtotal Personnel 411,320 85.3% Postage 0 Office Supplies 0 Telephone 1,274 0.3% Professional Fees 0 Rent 0 Attachment E: Agency Expenses ATTACHMENT E - AGENCY EXPENSES 2008 Complete this worksheet for the entire agency. Guidance Clinic of the Middle Keys, Inc. "lease round all amounts to the nearest dollar. Proposed Expense Budget for Projected Expenses for Current Upcoming Year Ending: Year Ending: 6/30/2008 6/30/2007 Expenditures Total % Total % Salaries 2,720,487 53% 3,067:987 55% Payroll Taxes 223,068 4% 273,809 5% Employee Benefits 375,439 7% 375,258 7% Subtotal Personnel 3,318,994 64% 3,717,054 67% Postage 4,787 0% 4,703 0% Office Supplies 29,160 1%- 30,321 1 Telephone 33,237 1% 42,713 1% Professional Fees 333,024 6% 330,519 6% Rent 16,044 0% 15,280 0% Utilities 135,755 3% 124,470 2% Repair and Maint. 29,736 1% 28,320 1% Travel 24,795 0% 34,740 1% Miscellaneous 46,411 1% 37,692 1% Grants to Other Or anizations 0 0 0 0 List others below 0 0 De reciation 183,400 4% 183,400 3% E ui ment 104,508 20 100,201 2% Food 82,332 2% 80,717 1% Medical and Pharmac 02,741 2% 98,670 2% Subcontracted Ex enses 366,008 7% 365,789 7% Insurance 94,819 2% 106,295 2% Interest 90,775 2% 100,861 2% Su ort and MaintAgreements 70,702 1% 67,335 1% Donated Items 84,984 2% 84,984 2% Employee Recruitment & Retention 28,527 1% 27.306 0% 0 0 0 0 0 0 0 0 0 100% total Expenses 5,180,739 0 100% 5,581,370 Revenue Over/(Under Expenses 0 0 Attachment F: Agency Revenue ATTACHMENT F - AGENCY REVENUE Complete this worksheet for the entire agency. 2008 9 Y Guidance Clinic of the Middle Keys, Inc. 'lease round all amounts to the nearest dollar. ,-Kind will not be included in percentages or total. Proposed Revenue Budget for Upcoming Projected Revenue for Current Year Year Endin : Ending: 6/30/2008 6/30/2007 Revenue Sources Cash In -Kind %-a a of Total Cash In -Kind %-a a of Total Monroe Count 882,259 17% 882,259 0 Children and Fam 1,646,864 32% 2,035,673 16 /o 0 M.C. Sheriffs Dept. 90,930 2% 90,444 36 /o 0 Key West 2 /o 0% 0 0% Marathon 0% 0 0% Islamorada 0% 0 0% Layton 0% 0 0% Key Colony Beach 0% 0 0% Client fees 1,208,651 23% 1,199,839 Donations 7.953 84,984 00% 23,603 84,984 21 /o 0 0% Sheriff Shared Asset 5,000 0% 0 0% Fiscal Year 2008 Monroe County Health Department The Health Department has requested $651,840, a decrease of $20,160 or 3% from Fiscal Year 2007. FLORIDA DEPARTMENT OF � HEALT Charlie Crist Governor Ana M. Viamonte Res, M.D., M.P.H. Secretary of Health Date: June 26, 2007 To: Sal Zapulla, Monroe County Office of Management and Budget Tom Willi, Monroe County Administrator From: Jerome Calhoun, Administrative Services Directo Monroe County Health Department f Re: 2007 — 2008 Budget Request In our continuing effort to promote and protect the health and safety of all persons in Monroe County through the delivery of quality public health services, we request the following funding for the Contract Year beginning October 1, 2007 and ending September 30, 2008: County Tax Revenue $651,840 This amount represents 97% of the $672,000 authorized for the current Contract Year ($672,000.) In addition, please note that this request is separate from the Small Quantity Hazardous Waste Assessment Agreement currently funded in the amount of $82,337.17. MONROE COUNTY HEALTH DEPARTMENT Gato Building 1100 Simonton Street P.O. Box 6193 Key West, Florida 33041-6193 (305) 293-7500 . FAX (305) 292-6872