Progress Report 2007/09
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THE CITY OF KEY WEST
P.O. BOX 1409
KEY WEST, FL 33041-1409
525 Angela Street
(305) 809-3845
FAX 809-3847
bver!lC@)<eywestcity.com
September26,2007
Danny L. Kolhage
Monroe County Clerk of the Courts
500 Whitehead Street
Key West, Florida 33040
Mr. Kolhage,
Attached is a copy of a report on the Vandenberg for your records. These reports wilI
more than likely be provided on a montWy basis.
If you have any questions please feel free to contact me at 305-809-3845.
Best regards,
tUXitJJ
(s) CommissionerBilI Verg
District I
By Vivian Perez, Executive Aide
BV/vp
Key to the Caribbean - Average yearly temperature 770 F.
www.reefmakers.com
September 17, 2007
Mr. William Verge
Commissioner
City of Key West
525 Angela Street
Key West, FL 33040
Re: Vandenberg Teleconference Reports
Dear Bill:
On behalf of Artificial Reef of the Keys (ARK) I have enclosed four (4) copies of the
monthly teleconference reports as you had requested. One copy is for your files;
the remaining three (3) are for distribution to the following people:
Raymond Archer
Mario DiGennaro
Todd Firm
Thank you for the opportunity to be of service. If you have any questions, please do
not hesitate to contact me at christinaa(Cilreefmakers.com or 856-273-1009.
Respectfully,
REEFMAKERS ™
-e,i;,~ -ff.k4~6-
Christina Harlander Adryan
Site Manager
Enclosures: Monthly Teleconference Package (4 copies)
1274 N. Church Street, Moorestown, New Jersey 08057 (609) 352-5389
www.reefmakers.com
September 14, 2007
William Horn
Fisheries Biologist IV
Florida Artificial Reef Program
Division of Marine Fisheries
Florida Fish and Wildlife Conservation Commission
620 South Meridian Street, Mailbox 4B-2
Tallahassee, Florida 32399-1600
Zoe Goss
Contracting Officer Representative
Artificial Reefing Coordinator
US DOT, Maritime Administration
Office of the Ship Disposal Programs
1200 New Jersey Avenue, S.E.
W23-498/212
Washington, DC 20590-00001
Re: Ex USAF Hoyt Vandenberg
MARAD Contract No. MA-14054
Dear Mr. Horn:
On behalf of The City of Key West and Artificial Reefs of the Keys, REEFMAKERS TM
respectfully submits the September monthly progress report for the Vandenberg Artificial
Reef Project. Included with this narrative are an updated schedule, reflecting all changes and
completion of activities related to this project, and a copy of the agenda for the monthly
conference call. Additional documentation related to the project funding will be provided
under separate cover to the appropriate parties.
A conference call between the stakeholders took place on Tuesday, September 11 th, 2007
at 1 :00 PM EDST. Parties to the conference call were:
Sheri Lohr, Chris Norwood, Bob Smith, JoEllen Sullenger (ARK)
Joe Davis (BB&T)
Captain Jim Scholl, Bill Verge, Commissioner (City of Key West)
Richard Sobocinski, Martha Scalf, Chris Stevans (Colonna's Shipyard, Inc.)
William Horn (Florida Fish and Wildlife Conservation Commission)
Zoe Goss (MARAD)
Chris Adryan, Jeffrey C. Dey, Joe Weatherby (REEFMAKERS)
Chief Stewart, Lt. P. Zohorsky (USCG)
Project status was discussed as follows in this narrative.
Captain Scholl of the City of Key West discussed points to be addressed including:
1274 N. Church Street, Moorestown, New Jersey 08057 (609) 352-5389
exact time line for docking of the Vandenberg in Key West
mooring specifications
evolution of transport to the site
tow plan
pier side obligations of the various parties
Navy coordination
Evolution of the installation of cutting charges
An initial meeting had taken place in April 2007 in Key West to discuss these issues.
Additional integration with the appropriate personnel in Key West is to take place in addition
to review deployment documentation.
The knuckle removal, previously scheduled for August 25th, is tentatively rescheduled for
September 22"d. During the initial lift, the knuckles failed to release from the barbettes.
Robert Scabarozi of Riverside Research, experienced with the radar assembly on
Observation Island which is identical to the assemblies on the Vandenberg, completed a site
visit at the Vandenberg on September 4-6. Mr. Scabarozi provided additional information to
facilitate this lift. Re-ballasting of ballast water from the port cylindrical tanks to the starboard
cylindrical tanks we be completed in preparation of the lift.
During this reporting period cleaning and preparation has been concentrated in the area of
potentially PCB containing material in the form of cable and ventilation gaskets. Tank
cleaning has also continued. Tank inspection is to be delayed until all tanks are cleaned
excluding the two tanks which are to be cleaned during the dry-dock period.
PCB removal continued throughout this reporting period. It is the intent to remove all
materials suspected of containing PCBs to limit the need for testing. Cable removal of
164,500ft and approximately 650 ventilation gaskets, for a total of 72,413Ibs., have been
removed from the site and disposed by TW Services.
Non potentially PCB containing ventilation ducting of 18.2 tons has been removed and
recycled by SIMS.
Five tanks were cleaned during this period; the 4 center double bottom, 4 port double bottom,
6 starboard double bottom, numbers 1 and 2 bilge tanks. Inspections were not scheduled
during this period.
General cleaning, which includes removal of debris from storage areas, removal of cabinets,
berthing, any items that may become loose during the reefing process and items from living
areas continued throughout this reporting period. This general cleaning has resulted in
general waste/debris of 5 tons which have been removed by Waste Management Services.
Paint removal in preparation of hot work and paint sweeping continues; paint chips have
been containerized in preparation of removal.
During September the radar gear turning knuckles will be removed. PCB removal will
continue forward to aft and top down and will include vent ducting removal and cable
removal. Removal of salvage-abies will be completed from the top down forward to aft.
General cleaning and removal of all loose items will also continue during this period.
~.~
Dry docking has been changed as per the request of Colonna's Shipyard, Inc. Specifics of
the dry docking date are not presently available.
Visit Vandenberg is scheduled for Monday October 8'h, 2007. Information has been
forwarded. A copy of the invitation is attached to this report.
The next monthly conference call is scheduled for Tuesday, October 2nd, 2007 at 1 :00 pm.
Conference call information will be provided prior to the time scheduled.
If I may be of further assistance, please do not hesitate to contact me by telephone, 856-273-
1009, or e-mail christinaa@reefmakers.comorieffd@rcc-ne!.com.
Respectfully,
REEFMAKERS ™
-ek~~ff~~~
Christina Harlander Adryan
Site Manager
Respectfully,
REEFMAKERS™
/ .
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Jeffrey C. Dey
Project Director
Cc: File 134
Ingrid Sotelo (ACOE)
Shelly Carter (ACOE)
Sheri Lohr (ARK)
Christopher Norwood (ARK)
JoEllen Sullenger (ARK)
Bob Smith (ARK)
Joe Davis (BB&T)
Pam Taylor (BB&T)
Danny Kolhage (City of Key West)
Bill Verge (City of Key West)
Raymond Archer (City of Key West)
Captain Jim Scholl (City of Key West)
Richard Sobocinski (Colonna's Shipyard, Inc.)
Martha Scalf (Colonna's Shipyard, Inc.)
Chris Stevans (Colonna's Shipyard, Inc.)
Phil Barbaccia (DEP)
Gus Rios (DEP)
Craig Brown (EPA)
Laura Johnson (EPA)
William Horn (FWC)
Cap!. Laurie Luher (FWC)
John Halas (FKNMS)
Kent Edwards (FKNMS)
Dave Score (FKNMS)
Gill Autmon (MARAD)
Willie Barnes (MARAD)
John Desch (MARAD)
Zoe Goss (MARAD)
Roger T. Taylor (MARAD)
~.~
John Waite (Miss. Ltd.)
Mario DiGennaro (Monroe County)
Todd Firm (Monroe County TDC)
Joe Weatherby (REEF MAKERS TM)
Kevin Weatherby (REEFMAKERs TM)
Wes James (USCG)
Peter Zohorsky (USCG)
Enclosures: Agenda (Teleconference, 9-11-07); Project Schedule, VISIT VANDENBERG
Invitation
~.~
~J~: .~~~ Vandenberg
Date: September 11, 2007
Time: 1:00 pm
Invitees:
Shelly Carter, Ingrid Sotelo (ACOE)
Sheri Lohr, Chris Norwood, Bob Smith, JoEnen Sullenger (ARK)
Joe Davis, Pam Taylor (BB8tT)
Danny Kolhage, Bill Verge, Commissioners (City of Key West)
Richard Sobodnskt,Martha Scalf, Chris Stevens (Colonna's Shipyard, Inc.)
Craig Brown, Laura Johnson (EPA)
William Horn, Capt. laurie Luher (Florida Fish and Wildlife Conservation
Commission)
Gus Rios, Phil Barbaccta (FlOrida DEP)
Kent Edwards, John Halas, Dave Score (FKNMS)
Gill Autmon, Willie Barnes, John Desch, Zoe Goss (MARAD)
Chris Adryan, Jeffrey C. bey ,Kevin Weatherby, Joe Weatherby
(REEFMAKERS)
Lt. W. James, Lt. P. Zohorsky (USCG)
a._-nda
Old Business:
. Knuckle removal
Current Business:
. Cleaning
o Tankscleaned
· 4ctr dbf bottom
· 4 port dblbottom
· 6stbd dbl bottom
· 1&2 btlGe tank (2)
o Inspection: witlbe scheduled upon completion of theremaintn~
tanks
. Removals
o Cable: 164,500 ft.
o Debris: 7.5 tons
o Ventilation Gucttnt: 1..2 tons
o Ventttatlen GiISMts:6S0'tflf'l_ (~Mimate)
· Dtsposals
o Metals: SIMS 2 bins (22,360 Ibs)
o PCB: TW services 4 containers removed (72,413 Ibs)
o Debris: Waste Management Services:
New Business:
· For September:
o General Cleaning - Remove industrial debris/paint chips
o PC8Removat (eeble, ventttattongaskt!ts)
o Asbestos removal
o Knuckle Remowal (to be rescheduled for late September)
o EquJpment Removal Preparation (re: dry-dock)
o Tank CleantngtInspectk>n
o Prep for drv-~k (change in dry-dOck date, scheduled of late
October 2007)
· "VISIT VANDENBfRG" scheduled for October 8, 2007
ID Task Name Duration Start Finish %Comp. March April J May June July I August I Sept. Ootobe Novem Decern1Januar Februa/March M_ya April _ June
r
__. _.__ Mar Apr I May Jun xi!Jul Aug ,Sep Oct Nov Dec ! Jan+Feb Mar _Apr_-_May_1,
Jun ,.
1 Ex USAF Vandenberg Timeline 02-20-07 . 4290 days Thu 1/2/03 Wed 8112118 i 78•h
2 Full Project Funding Secured 0 days Thu 11/9/06 Thu 11/9/06 i 100%
3 Marad Application and Grant Approved 44 days Thu 11/30/06 Tue 1/30/07 100%
4 Project Management 94 days Thu 11/9/06 Tue 3/20/07 99%NW
5 Assist City of Key West and FWC with Vessel 14 wks Thu 11/9/06 Wed 2/14/07 100% •
Vessel Transfer Agreement Executed 0 days Fri 1126/07 Fri 1/26/07 100% •
7 MOA between Key West and FWC Executed 14 days Fri 2/2/07 Wed 221/07 100% •
•
•
8 Acquisition of Project Insurance 1 day Mon 3/19/07 Mon 3/19/07 100% T. •
9 Acquisition of FKNMS Project Securities 1 day Thu 2/22/07 Thu 2/22/07 0%
•
10 Acquisition of Towers Insurance 1 day Tue 3/20/07 Tue 320/07 100% 1 •
11 Permitting 1134 days Thu 2/20/03 Tue 6/28107 99% 1 1
12 Site Evaluation and Selection 20 days Thu 220/03 Wed 3/19/03 100%
13 Prepare Permit Application 8 wks Fri 221/03 Thu 4/17/03 l 100% '.
14 All Permits Reviewed by Agencies 99.8 wks i Tue 225/03 Mon 1/24/05 100%
15 All Permits Issued 0 days'. Mon 2/14/05 Mon 2/14/05• 100%
18 Permit Conditions Approvals 1 day: Tue 826/07 Tue 6/26/07 0% I •
•
- 17 - Final Engineering 25 days j Thu 5/17/07' Wed 6/20/07 0%
18 Submit Final PCB Sampling Plan 4wks I Thu 5/17/07• Wed 6/13/07 0% Imo. '
a •
19 Submit Final Vesel Preparation Plan 5 wks Thu 5/17/07 Wed 6/20/07 0% Milni I
a
20 Transportation from JRRF To Colonna's 10 days Mon 7fl9107 Fri 3/30/07 100% -Sp •
21 Survey of Vessel for Towing 5 days Mon 3/19/07; Fri 3/23/07 100% ■I
22 Approval of Tow ng Plan by Coast guard 3 days i Fri 323/07' Tue 327/07' 100%
•
23 Towing Preparations in JRRF 1.4 wks, Thu 3/22/07 Fri 3/30/07' 100% ■
24 Tow Vandenberg to Colonna s Shipyards,Inc. 1 day Fr13/30/07' Fri 3/30/07 100%
25 Production Schedule Vandenberg 219 days FA 3/30/07 Wed 1/30/013 57% 1J - - t
——le
le— General Ship Prep Work 219 days FA 3/30/07 Wed 1/30/0R 87% .J . •
t
MI
27 Envirommnetal Survey 30 days Sat 3/31/07 Fri 5/11/07 100%
28 Production Survey 40 days Mon 4/2/07 Fri 5/25/07 100%
•
29 i Inspection by Government Agencies 22 days Thu 5/24/07 Fri 622/07 30%
Task 1 I Summary ^ Rolled Up Baseline Milestone O Project Summary IjlpIIIIINIIIIIIIIIIIMIII,
Progress monommil Rolled Up Task Rolled Up Progress NMEMMIIIIGroup By Summary
Project Status Report 03-01 Baseline IIIIIIMIIM Rolled Up Milestone . Split
Date:Mon 9/17/07
Milestone . Baseline Summary V V Baseline Split
Baseline Milestone O Rolled Up Baseline External Tasks j
Page 1
ID Task Name Duration -I Start I Finish %Comp. March A• I May June July August4Septe Odobe Novem'DecemIJanuar I FebrualMarch jApril, IM y (June
30 Conduct Electrical Survey I Mar Ma Jun Jul _ Auger Sep Oct Nov j�Dec ;_Jan Feb I Mar ' Apr ' May I Jun
Y 45days Mon 4/2/07; Fri 6/1/07 100% — - --
31 Install Temporary Lights 8 Ventillation 30 days Fri 3/30/Of......Thu 5/10/07 90% ,E111
;Mill
32 Solid Waste Removal 218 days Mon 4/2/07'. Wed 1/30/08 50% 1
33 Zone One Tanks 90 days Sat 3/31/07 FA 8/3/07 87% V116)
,
i . ,
34 Tank Soundings 9 5 days Sat 3/31/07 Fri 4/6/07 100% ■
35^ •
Open Tanks 10 days Sat 3/31/07 Tue 4/17/07 100% /I
38 Gas Free/Pump Out Tanks 40 days Sat 3/31/07 Wed 6/6/07 100% •
37 Clean and Test Tanks/Close 40 days Thu 6/7/07 Wed 8/1/07 90% ii I
mi
38 Disposal HAZMATS 90 days Sat 3/31/07 Fri 8/3/07 90% NMI
-
ME
39 Disposal Non HAZMATS 90 days Mon 4/2/07 Fri 8/3/07 75%40 Zone Two Engine Room Aft 120 days Mon 4/2/07' ' Fri 9/14/07 67% 111111 —
i
41 Set Hanger Bay Storage Area 30 days Mon 4/2/07 Fri 5/11/07 100% HMI
42 Install Lill System at Access 20 days Mon 4/2/07 Fri 4/27/07 100% •
•'3 '
43 Drain Systems 45 days Tue 5/1/07 Mon 7/2/07 90%
44 Cut Accesses 10 days Mon 4/2/07 Fri 4/13/07 50% Mil'1
■
45 Remove Pumps and Piping 30 days Tue 5/1/07 Fri 8/10/07 10% •
!,I
46 Remove Lights and Ducting 60 days Mon 4/2/07 Fri 6/22/07 50% assimit
-
47 Disposal HAZMATS 120 days Mon 4/2/07 Fri 9/14/07 50% ,
�� —_i
•
48 Disposal Non-HAZMATS 120 days Mon 4/2/07 Fn 9/14/07 50% •
49 Zone Three FWD.Engine Room 160 days Mon 4/2/07 Fri 11/9/07 62% 1
50 Cut Access 5 days Mon 4/2/07 Fri 4/6/07 50% ■
51 Encapsulate and Remove Asbestos 60 days Mon 4/2/07 Fri 6/22/07 75% - Ih Il
.
52 Remove Equipment 30 days Wed 4/25/07 Thu 8/2/07 40%
•
•
53 Remove Lights and Ducting 60 days Thu 8/2/07 Thu 10/25/07 50% `n
54 Clean Rooms and Workshop 60 days Wed 5/2/07 Tue 7/24/07 45% 111
•
55— Disposal HAZMATS 160 days Mon 4/2/07` Fri 11/9/07 60%
61=11111.1111
58 Disposal Non HAZMATS 160 days Mon 4/2/07 Fri 11/9/07 40%
57— Zone Four Int.Rooms to Bridge 180.5 days Mon 5/7/07 Mon 1/14/08 46% J >.
•
•
58 Clean Interior Rooms to Bridge 90 days Mon 5/7/07' Thu 11/1/07 45% .:
Task I , I Summary ^ Rolled Up Baseline Milestone O Project Summary '
Progress nommimim Roiled Up Task . I Rolled Up Progress Group By Summary IIIMMIMIIMIF
Project:Status Report 03-01 Baseline IIIMIIIII. Rolled Up Milestone ♦ Split
Dale:Mon 9/17/07
Milestone ♦ Baseline Summary V V Baseline Split ^^,, ...
Baseline Milestone O Rolled Up Baseline r External Tasks • W111
Page 2
ID Task Name I Duration days Finish %Comp. March I Apol May June July August(Sete Octobe Novem Decem IJanuar Februaj March tpril_I May June
9 Mar Apr May Jun Jul Aug Sep_m Dec Jan Feb i Mar_J_Apr. I May Jun i
59 Remove Lights and Cables 60 Wed 519/07 Mon 1/14/08 60% --
60 Remove Ducting 60 days Tue 8/28/07 Mon 11/19I07 35%
61 Zone 5 Main Deck 200 days Mon 4/2/07 Frl 1/4/08 39% V ter
62 Remove Stack 10 days Mon 4/2/07 Fri 4/13/07 0% 7,Z0:1in.Remove Antennas 15 days Mon 4/9/07 Fri 4/27/07 75%
Manufacture Foundation for Antennas 15 days Mon 4/30/07 Fri 5/18/07 0% `
•
85 Reinstall Antennas 15 days Wed 10/3/07 Tue 10/23/07 0% 1 •
•
Bd Remove Deck Equipment 16 days Tue 5/1/07 Tue 5/22/07 5%
•
67 Open/Clean Anchor Windlass 5 days Tue 5/29/07 Mon 6/4/07 0% in
T68 ' Remove Lights and Cables 90 days Tue 5/29/07 Mon 10/1/07 90%
69 Remove Covering From Antennas 5 days Tue 10/16/07 Mon 10/22/07 0% 'Mr
70 Remove Auxiliary Engines 5 days Tue 5/8/07 Mon 5/14/07 10% ■!5
•
71 Remove Loose Paint 120 days Tue 4/3/07 Wed 11/21/07 25% —.
72 Hull Cleaning 14 days Fri 4/20/07 Tue 12/25/07 90% NM
•
73 Prep for Tow to Key West 10 days Mon 12/24/07` Fri 1/4/08 0%
74 Prep for Explosives 30 days Thu 11/22m7! Wed 1/2/08 5%
- 75 Transportation to Key West 27 days Thu 12/13/07 Frl 1/18/08 0%
r!..5.10 ,
76 Survey fo Vessel for Towing 1 wk Thu 12/13/07 Wed 12/19/07 0%
77 Approval of Towing Plan by USCG 3 days Mon 12/24/07 Wed 12/26/07 0% U
78 Tow Vessel to Key West 10 days Mon 1/7/08 Fri 1/18/08 0% • I
�,
79 - Deployment of Ship as Reef 56 days Mon 1/21/08 Mon 4/7/08 0% Ilk.)
4
80 Final Vessel Preparation-Phase 2(on site) 40 days I Mon 1/21/08 Fri 3/14/08 0%
61 Final Vessel Inspection 5 days Mon 3/17/08 Fri 3/21I08 0% �
•
82 Deployment 1 day Mon 4/7/08 Mon 4/7I08 0% „•
O ;"
83 Monitoring 4290 days Thu 1/2/03 Wed 6/12119 11%
.,� Pre-Deployment Monitoring 501 days Thu 1/2/03 Thu 12/2/04 75%
85 Post Deployment Monitoring 2912 days Tue 4/15/08 Wed 6/12/19 0% •
���
Task 1 ___ J Summary ^ Rolled Up Baseline Milestone ./:., Project Summary orporoweireowatealip
Progress miimin. Rolled Up Task _ I Rolled Up Progress umniiimi Group By Summary ^
Project.Status Report 03-01 Baselineiiiiiiilligili Rolled UpMilestone • Split
Date:Mon 9/17/07
Milestone • Baseline Summary V V Baseline Split ...—„,,,..., ,..
Baseline Milestone O Rolled Up Baseline ® External Tasks
Page 3
.1isI,
reolif
An Invitation
.w4,
EN It
Come join us in Norfolk, Virginia , ,
for VISIT VANDENBERG! j ,,
• Experience the ship as she is prepared for her _
final resting place in the waters off of Key West ,i
'Special Presentations: The Processes
d ' g
of Ship Reefing (shipside 9:00 AM) t f r * »1
•Attend a wine & cheese y''
'Meet & Greet' , �.. I,` ,, (-
(Sunday 6:00 PM) a, �. `"'``
t. �.
A
•Transportation
between Quality Inn W1 , '' - x.
Suites and the i F' .., a � f
Vandenberg .. -, p 1,. 04 X ,..;"
• Enjoy a light I!e ; _ x . .!: .., , t ,. . "
lunch beside the i, iiit,'ondenberg i. - 1ps 1 :t_,
s, 1, -.
1
See the Project at -
BIGSH!PWBECKS.COM1 ;_,,-.,,� E .
Where: Norfolk, Virginia
When: October 8th, 2007
Accomodations: Quality Suites at the Lake Wright (1-800-228-5157)
Breakfast Provided
Please state you are with VISIT VANDENBERG'
Courtesy transportation between Norfolk Airport and
Quality Inn Suites
R.S.V.P. by September 20th: "Etovia.t, •
By phone (856) 273-1009 or email christinaa@reefmakers.com