D1. County Administrator
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 21, 2007
Division:
Countv Administration
Bulk Item: Yes ~ No
Department: Countv Administration
Staff Contact Person: T. Willi
AGENDA ITEM WORDING:
Approval of County Administrator recommended 2008/2009 Budget Action Plan.
ITEM BACKGROUND:
During budget hearings, the County Administrator has recommended a number of actions necessary to
prepare the county for the possibility of additional revenue constraints, escalating operational costs and
reduced Fund Balance issues, which will affect the FY2009 county budget and beyond.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
ST AFF RECOMMENDATIONS:
Approval of lhe Budget Action Plan.
TOTAL COST:
TBD
BUDGETED: Yes
No
COST TO COUNTY:
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
No
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management
DIVISION DIRECTOR APPROVAL:
5/1mna.. 7 Willi ~
(TYPE NAME HERE)
DOCUMENTATION:
Included X
Not Required_
DISPOSITION:
AGENDA ITEM #
D\
Revised 2/05
Office of the County Administrator
Memorandum
To:
From:
Date:
RE:
Mayor and County Commissioners
Thomas J. Willi, County Administrator ~ /
September 21, 2007 \3
County Administrator Recommended 2008/2009 Budget Action Plan
During budget hearings, the County Administrator has recommended a number of actions necessary to
prepare the county for the possibility of additional revenue constraints, escalating operational costs and
reduced Fund Balance issues, which will affect the FY2009 county budget and beyond.
The County Administrator recommends the following actions:
.
Direction to County Administrator and County Attorney to acquire needed consultant services
for Fire Assessment methodology. Recommend assessment fee structure to BOCC for their
approval. Meet State Statute deadline requirements for new assessments (late 2007) to allow
for collection of assessment in 2008.
.
Prepare for BOCC consideration and approval of new user fee revenue structures (building,
planning, engineering, fire marshal, record retention, technology fee) for inclusion in future
year's operating budget (October and November 2007). Projected revenue generated from
these fees has not been booked in the current FY to allow fund balances to increase.
.
Evaluate the feasibility of the implementation of a stormwater assessment to assist in keeping
up with infrastructure demands (late 2007)
.
Evaluate an increase in the collection of gas taxes to assist in keeping up with infrastructure
demands.
.
Evaluate Trauma Star revenue trends and identifY other possible funding sources.
.
County Commission workshops for December 2007 and January and February 2008 be
dedicated in large part to budget discussions.
.
Complete the financing of county capital projects by closing a revenue bond (amount to be
determined) (January 2008) Revise county capital budget to allocate funding proceeds.
. In late: 2008, begin the public education process on the uses of Infrastructure Sales Surtax
proceeds with a goal of extending the tax collection through referendum approval (November
2009).
. Critically review our operations, seek additional efficiencies, and cost savings (ongoing).
. Define: a minimum level of fund balance for each fund and promulgate fund balance policy for
future use (BOCC December 2007 workshop)
/ To ensure the financial future of Monroe County will take hard work and many difficult decisions. The
I financial solvency of the county can be preserved with a 1""'_prnng....1 approach of increasing re';;enn,,,
rand reducing operating costsc Both activities will be necessary to meet our goals. FY 2008 is the year
of "transltlOn'<'.
~