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05/24/1999 Special ~ 99/182 MINUTES OF THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Special Meeting Board of County Commissioners Monday, May 24, 1999 Key West, Florida A Special Meeting of the Monroe County Board of County Commissioners convened at 9:00 A.M., on the above date, at the Harvey Government Center at Historic Truman School. Present and answering to roll call were Commissioner shirley Freeman, Commissioner George Neugent, Commissioner Mary Kay Reich, Commissioner Nora Williams and Mayor Wilhelmina Harvey. Also present were Danny L. Kolhage, Clerk; Isabel C. DeSantis, Deputy Clerk; James T. Hendrick, county Attorney; James Roberts, County Administrator; county Staff, members of the press and radio; and the general public. ----- All stood for the Invocation and Pledge of Allegiance. ADDITIONS, CORRECTIONS, DELETIONS Motion was made by Commissioner Freeman and seconded by Commissioner Neugent granting approval of the Agenda. Motion carried unanimously. Motion was made by Commissioner Williams and seconded by Commissioner Neugent to move up in the Agenda item B-8 concerning a presentation by the Monroe County Sheriff on the possibility of splitting the Sheriff's budget between municipal and County-wide services. Motion carried unanimously. COMMUNITY SERVICES Motion was made by Commissioner Williams and seconded by Commissioner Freeman granting approval of an application for the Gates Library Initiative Grant, in partnership with the Florida State Library for computer hardware and software totaling approximately $44,000.00 for the Library system. Motion carried unanimously. ~ ~ 99/183 COUNTY ADMINISTRATOR County Administrator James Roberts presented to the Board an overview of issues to be covered on the agenda. Sheriff Richard Roth made a presentation to the Board on the possibility of splitting the Sheriff's budget between municipal and County-wide services. John Carter, Senior Director - Office of Management & Budget; village of Islamorada Councilmen Ron Levy and County Attorney James T. Hendrick addressed the Board. The Board requested Staff to prepare an analysis for presentation at the June 11, 1999 Board of County Commissioner's meeting in Marathon. - Mr. Carter made a presentation to the Board on the impacts of the incorporation of the Village of Islamorada and the potential incorporation of the proposed municipalities of Marathon and Key Largo and other revenue issues affected by state legislation; and guidance from the county Commission as appropriate. Mr. Roberts addressed the Board. After discussion, motion was made by Commissioner Freeman and seconded by Commissioner williams authorizing the County Administrator to prepare a letter, for the mayor's signature, to Governor Jeb Bush urging the him to veto the intangible tax bill with a full explanation of the negative impact on Monroe County. Roll call vote was unanimous. Mr. Roberts and Human Resources Director Sheila Barker discussed with the Board a proposed attrition program. After discussion, motion was made by Commissioner Freeman and seconded by Commissioner williams granting approval of the County Administrator's recommendation written in his document entitled Attrition Program. Roll call vote was unanimous. Mr. Carter and Mr. Roberts discussed with the Board performance measures and their utilization in the County. The Board took no official action. -- Mr. Roberts and Ms. Barker discussed with the Board approval of a merit program for employees under the Board of County Commissioners. The Board also discussed retirement and employee benefits. Clerk of Court Danny L. Kolhage addressed the Board. After discussion, motion was made by Commissioner Williams and seconded by Commissioner Freeman to postpone the item until the June 10, 1999 Board of County Commissioner's meeting in Marathon. Roll call vote was unanimous. Motion was made by Commissioner Freeman and seconded by Commissioner Neugent granting Mr. Kolhage approval to extend filing of the Clerk's Fiscal Year 1999-2000 budget for one week. Roll call vote was unanimous. The Board requested Staff to present research for -. 99/184 questions raised today concerning various personnel benefits that they could consider in conjunction with the merit program. commissioner Freeman asked staff to research other public entities with successful performance evaluation/merit programs. commissioner Reich wanted to know how much the county is paying for the Employee Assistance Program. Commissioner williams asked for a report on how benefits such as vacation, sick leave and holidays fit into the merit program with no possibility of increasing benefits for vacation, sick leave and holidays. commissioner williams discussed performance measurements in relation to the proposed merit program. The Board also discussed employee retirement benefits and the unfunded liability. -. COUNTY ATTORNEY County Attorney James T. Hendrick addressed the Board. Motion was made by Commissioner Freeman and seconded by Commissioner Neugent granting approval and authorizing execution of an Interlocal Agreement between Monroe County and the city of Key West to continue the present distribution formula for the local option gas tax for one additional year. Roll call vote was unanimous. COUNTY ADMINISTRATOR Mr. Roberts and Mr. Carter discussed with the Board utilization of cost allocation in the forthcoming County budget. Charles Brooks, John Rolli, representing the Monroe County Fire Chiefs' Association; Councilman Ron Levy, representing Islamorada, Village of Islands; Public Safety Director Reggie paros; and Clerk of Court Danny L. Kolhage addressed the Board. After discussion, motion was made by Commissioner Williams and seconded by Commissioner Reich to fully implement the full cost allocation. Roll call vote was unanimous. - Mr. Roberts and Mr. Carter discussed with the Board a proposed program for funding of nonprofits through the Human Service Advisory Board. After discussion, motion was made by Commissioner Neugent and seconded by Commissioner Williams to remove the Mental Health budgets from the Human Service Advisory ~ 99/185 Board process and have recommendations come directly from Staff to the Board of County Commissioners; allow movement of 10% within the remaining budget to be allocated at the discretion of the Human Services Advisory Board; and that funding used to generate other funding sources to the County be used as a criteria for granting Human Service Advisory Board funding. John Rolli addressed the Board. Roll call vote was taken with the following results: commissioner Freeman Yes Commissioner Neugent Yes Commissioner Reich No Commissioner williams Yes Mayor Harvey Yes Motion carried. Mr. Roberts addressed the Board concerning funding for other nonprofit entities. Motion was made by Commissioner Freeman and seconded by Commissioner Neugent to approve Staff recommendation, in concept, to continue to handle Human Service Advisory Board funding, as in the past, for inclusion in the draft budget to be submitted in July. Roll call vote was taken with the fOllowing results: commissioner Freeman Yes Commissioner Neugent Yes Commissioner Reich No Commissioner williams No Mayor Harvey Yes Motion carried. Mr. Carter discussed with the Board potential impacts concerning the County's obligation to fund the expenses associated with Hurricane Georges and Tropical Storm Mitch. The Board took no official action. Mr. Roberts discussed with the Board the need to review the Fleet Maintenance Program and the Social Services Transportation Program to determine whether they are being operated in the most efficient and economical way possible. Motion was made by Commissioner williams and seconded by Commissioner Freeman authorizing the County Administrator to seek proposals for consultants to study the Fleet Maintenance Program and the Social Services Transportation Program. Roll call vote was taken with the following results: commissioner Freeman Yes Commissioner Neugent Yes -- 99/186 commissioner Reich Commissioner williams Mayor Harvey No Yes No Motion carried. Mr. Roberts indicated that he would report to the Board at its July meeting a summary of impacts and potential impacts of actions taken at this Board of County Commissioners meeting. Clerk to the Board of county Commissioners of Monroe County ~o.lJ- c. r1}~J~ Isabel C. Desantis - Deputy Clerk