04/19/2000 Agreement
1!lannp lL. 1!\olbagt
BRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARAmON, FLORIDA 33050
TEL. (305) 289-6027
FAX (305) 289-1745
CLERK OF mE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST: FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3660
BRANCH OFFICE
El8820 OVERsEAS HIGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
FAX (305) 852-7146
MEMORANDUM
DA TE:
May 30, 2000
TO:
Dent Pierce, Director
Public Works Division
AITN:
Beth Leto, Assistant
Public Works Division
Pamela G. Hanco~
Deputy Clerk U
FROM:
At the April 19, 2000, Board of County Commissioner's meeting the Board granted
approval and authorized execution of Contract Assignments and formal Corporate name change to
Synagro Southeast, Inc. Synagro Technologies, Inc. acquired our Wastewater Management
Service Contracts which include AKH Water Management, Inc., Ecosystematics, Inc., and Davis
Water Analysis, Inc., and operate under the new name.
Enclosed please find copies of the above for your handling. Should you have any
questions, please do not hesitate to contact this office.
Cc: County Administrator w/o document
County Attorney
Finance
File ,/
Sent By: ECOSYSTEMATICR INCj
13058525897 j
May-1J:-00 1 :23PMj
Page 3
'. ,
CONSENT TO ASSIGNMENT
This Consent to Assignment is entered into this I tj' 'liday of ...L9-Pf2.1 J-.....
2000, by and between Monroe County, a political subdivision of the State of Florida,
hereafter County, and Synagro Southeast, Inc., hereafter Assignee, the parties agreeing
as follows:
1. The County contracted for operation and maintenance of a sewage
treatment plant with AKH Water Management, Inc., hereafter, Assignor, through an
agreement dated August 11, 1999, hereafter the original agreement. The original
agreement is attached and incorporated into this Consent to Assignment.
2. By a merger on February 4, 2000, with Synagro Technologies, Inc. which was
renamed Synagro Southeast. Inc., the Assignor assigned to Assignee all the Assignor's
rights, title and interest in the original agreement. The original agreement, paragraph
3.05 requires the consent of the County before an assignment is effective G9ainst the
County. The County hereby consents to the assignment described in this paragraph.
In consideration for such consent, the Assignee. agrees to be bound by all
the terms and conditions of the original agreement including the obligation to pay the
County any sums owed the County by the Assignor under the original agreement up to the
effective date of this Consent to Assignment, and including the requirement for
appropriate state and federal certification and/or licensure.
"..~~~
hseAL)' ' ),
(i\TTEST:M~NY l. KOLHAGE. CLERK
~\.~",
lay ,) ,
.,~
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNlY, FLORIDA
cS'~-F~
By
ayor/Chairman
{SEAL)
^ttest:
8Y~~ g2!t)
SYNAGRO SOUTHEAST, INC.
8Y~~~
.. '-., ~ .ell:) '~lJ
3'1VrnQ}~ '1 }.HtWO
LO:& Wd ot J.VW OG
Q~O:l3H BO:l 0311.:1
J csynagro
1l9annp 1L. kolbage
BRANCH OFFICE
3117 OVERSEAS lflGHWA Y
MARAlHON, FLORIDA 33050
TEL (305) 289-6027
FAX (305) 289-1745
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3660
BRANCH OFFICE
88820 OVERSEAS lflGHWA Y
PLANTATION KEY, FLORIDA 33070
lEL. (305) 852-7145
FAX (305) 852-7146
MEMORANDUM
DA TE:
December 3, 1999
TO:
Dent Pierce, Director
Public Works Division
Pamela G. Hancock~
Deputy Clerk l)O
FROM:
At the August 11, 1999, Board of County Commissioner's meeting the Board granted
approval to execute a Contract Agreement between Monroe County and AKH Water
Management, Inc. for operation and maintenance of the Marathon Government Center Sewage
Treatment Plant, in the amount of $5,916.00 per year for operation and maintenance; and an
amount not to exceed $6,000.00 per year for repairs, emergency service, chemicals, etc.
Enclosed please find a fully executed duplicate original of the above for your handling.
Should you have any questions, please do not hesitate to contact this office.
Cc: County Administrator wlo document
County Attorney
Finance
File
SECTION THREE
CON T RAe T -/0
() IV 'YII/ ff
THIS AGREEMENT, made and entered intolbetwee Monroe County,
Florida, party of the first part (hereinafter sometimes called the
"Owner"), and AKH WATER MANAGEMENT, INC., party of the second part
(hereinafter sometimes called the "Contractor").
WIT N E SSE S:
That the parties hereto, for the consideration hereinafter set
forth, mutually agree as follows:
3.01 THE CONTRACT DOCUMENTS
A. The Contract Documents consist of this Contract Agreement,
Instructions to Bidders, Contract Specifications, Department
of Environmental Protection Permit Number D044-244341,
Non-Collusion Affidavit, Ethics Clause, Drug-Free
Workplace Form, the Insurance Documents (INSCKLST 1-4,
GL1, VL1, WC1, GIRl, GIR2). These form the
Contract, and all are as fully a part of the Contract as if
attached to this Agreement or repeated herein.
B. In cases of conflict within the described Contract Documents
in Article 3.01A of this Contract Agreement, the order of
precedence shall be as follows:
1.
Florida Department of Environmental Protection Permit
#D044-244341
This Contract Agreement
Contract Specifications with all/any addenda
Instructions to Bidders
Insurance Documents
Non-Collusion Affidavit
Ethics Clause
Drug-Free Workplace Form
3.02 SCOPE OF THE WORK
I \0
::> \0 ..,.,
P;af3
~t~:g
-. r- :z :::0
:< '-:r fT1
'Tt.,> to. ~
r- C'" -, 0
II> tTI CJI..:o
The Contractor shall furnish all material, labor, and .... ~
equipment to operate and maintain the Marathon Government
Center Sewage Treatment Plant in accordance with the
Specification Manual dated April, 1999 and his proposal dated
May 24, 1999, each attached hereto and incorporated as part
of this contract document.
2.
3.
4.
5.
6.
7 .
8 .
3.03 INDEPENDENT CONTRACTOR
At all times and for all purposes under this agreement the
Contractor is an independent contractor and not an employee
of the Board of County Commissioners for Monroe County. No
3-1
statement contained in this agreement shall be construed so
as to find the contractor or any of his/her employees,
contractors, servants, or agents to be employees of the Board
of County Commissioners for Monroe County.
3.04 ASSURANCE AGAINST DISCRIMINATION
The Contractor shall not discriminate against any person on
the basis of race, creed, color, national origin, sex, age,
or any other characteristic or aspect which is not job
related, in its recruiting, hiring, promoting, terminating,
or any other area affecting employment under this agreement
or with the provision of services or goods under this
agreement.
3.05 ASSIGNMENT AND SUBCONTRACT
The Contractor shall not assign or subcontract this
agreement, except in writing and with the prior written
approval of the Board of County Commissioners for Monroe
County and Contractor, which approval shall be subject to
such conditions and provisions as the Board and Contractor
may deem necessary. This paragraph shall be incorporated by
reference into any assignment or subcontract, and any
assignee or subcontractor shall comply with all of the
provisions of this agreement. Unless expressly provided for
therein, such approval shall in no manner or event be deemed
to impose any obligation upon the Board in addition to the
total agreed-upon price of the services/goods of the contrac-
tor.
3.06 COMPLIANCE WITH LAW
In providing all services/goods pursuant to this agreement,
the contractor shall abide by all statutes, ordinances, rules
and regulations pertaining to, or regulating the provisions
of, such services, including those now in effect and
hereinafter adopted. Any violation of said statutes,
ordinances, rules and regulations shall constitute a material
breach of this agreement and shall entitle the Board to
terminate this contract immediately upon delivery of written
notice of termination to the contractor.
3.07 INSURANCE
The CONTRACTOR will be responsible for all necessary
insurance coverage as indicated by an "X" on the attached
forms identified as INSCKLST 1-4, as further detailed on
forms GL1, VL1, WC1, GIRl, & GIR2, each attached hereto and
incorporated as part of this contract agreement.
3-2
3.08 HOLD HARMLESS
The CONTRACTOR shall defend, indemnify and hold harmless the
County as outlined on the attached form identified as TCS1,
attached hereto and incorporated as part of this contract
agreement.
3.09 TERM OF CONTRACT
This contract shall be for a period of one year, commencing
on September 1, 1999 and terminating on August 31, 2000.
This Contract Agreement is renewable in accordance with
Article 3.11.
3.10 CANCELLATION
A) The County may cancel this contract for cause with seven (7)
days notice to the Contractor. Cause shall constitute a
breach of the obligations of the Contractor to perform the
services enumerated as the Contractor's obligations under this
contract.
B) Either of the parties hereto may cancel this agreement without
cause by giving the other party sixty (60) days written notice
of its intention to do so.
3.11 RENEWAL
The Owner shall have the option to renew this agreement after
the first year, and each succeeding year, for two additional
one year periods. The contract amount agreed to herein might
be adjusted annually in accordance with the percentage change
in the Consumer Price Index for all urban consumers (CPI-U)
for the most recent twelve months available.
3.12 FUNDING AVAILABILITY
Notwithstanding anything contained elsewhere in this
contract, if funds for Facilities Maintenance Contractual
Services are partially reduced or cannot be obtained or
cannot be continued at level sufficient to allow for the
purchase of the services/goods specified herein, this
agreement may then be terminated immediately at the option of
the Board by written notice of termination delivered in
person or by mail to the contractor. The Board shall not be
obligated to pay for any services provided by the contractor
after the contractor has received written notice of
termination.
3-3
3.13 PROFESSIONAL RESPONSIBILITY
The Contractor warrants that it is authorized by law to
engage in the performance of the activities encompassed by
the project herein described, subject to the terms and
conditions set forth in the Specification Manual dated April,
1999, which is attached hereto and incorporated herein as a
part of this contract/agreement. The Contractor shall at all
times exercise independent, professional judgment and shall
assume professional responsibility for the services to be
provided. Continued funding by the Board is contingent upon
retention of appropriate local, state, and/or federal
certification and/or licensure of contractor.
3.14 NOTICE REQUIREMENT
Any notice required or permitted under this agreement shall
be in writing and hand delivered or mailed, postage prepaid,
to the other party by certified mail, returned receipt
requested, to the following:
FOR COUNTY
Monroe County Public Works
Facilities Maintenance Department
3583 S. Roosevelt Blvd.
Key West, FL 33040
FOR CONTRACTOR
AKH Water Management, Inc.
P.O. Box 510205
Key Colony Beach, FL
33051-0205
The notice will be considered received by a party two (2)
days after its receipt by the postal authorities of the U.S.
for delivery to either address listed in the article.
3.15 PAYMENT
A. The County shall pay to the Contractor for the performance of
said service on a per month in arrears basis on or before the
30th day of the following month in each of twelve (12)
months. The Contractor shall invoice the County monthly for
sewage treatment plant operation and maintenance performed
under the Specifications contained herein. The Contract
price (as stated in the contractor's proposal) must be
invoiced as follows:
1. Monthly operation and maintenance services - $493.00 per
month.
2. Repairs (routine, prior approval required) - Normal
working hours of 8:00 a.m. to 5:00 p.m. Monday through Friday
- $40.00 per hour.
3. Emergency service call - Overtime rate for hours other
than the normal working hours as stated in Article 3.14B,
including holidays - $40.00 per hour.
3-4
4. Handling Fee for parts required for operation,
maintenance, repairs, and emergency service - Cost + 10%.
5. Handling Fee for materials, chemicals, and repairs by
subcontractors - Cost + 10%.
6. Chlorine tablets - $79.60 per forty (40) pound pail.
B. Payment for repairs, emergency service call, handling fee for
parts, materials, chemicals, and chlorine tablets shall not
exceed $500.00 per month.
C. Sludge Removal (over and above the three (3) per year
required as regular maintenance · Cost + 20%.
3.16 This Contract is governed by the laws of the State of
Florida. Venue for any litigation arising under this
contract must be in Monroe County, Florida. In the event of
any litigation, the prevailing party is entitled to
attorney's fees and costs.
In witness whereof, the parties hereto have executed this agree-
ment the day and year first above written,
COUNTY OF MONROE, STATE OF
FLORIDA
BY~~ ~
Mayor/Chairman - '\
L. KOLHAGE, Clerk
'[:) G .
AKH WATER MANAGEMENT, INC.
BY~~
At;{L
WITN~
"1j ~L- yLj-_
WITNE~S f
3-5
-i ~ ~ 6:
']'-...... .... 0..
::r " CI>
CI> ~ ....::J
-. ~ "i- g-
~ ~ 3
::J Z ~ t z
OJ
3 OJ~Ao
CI>
C/I 3 "\ ~
OJ ~ )- ~
::J
0.. -.
CD lD ~
C/I o.:~
0.: 0.. ~ ~
CI> ~ ~ ~ 0
::J ~ OJ
() ~ VI CD
CI> '\ "" 0..
C/I CI>
0 OJ ~ '\
C/I
-. CI> ~
'U
~ -u
~, ~
C/I ~
0
::J ....:'1
C/I
'""" OJ
--::J ::J '"
0..
......, -. ~
3 I)
C/I
z
w
3
CD
3-
CD
x
CI>
()
S.
<:'
CI>
~
::r
o
~,
co
<:'
CI>
'U
~
C/I
o
::J
W
OJ
;:t:
CI>
~
o
::J
0"
:T
CD
~
~
7<"
~
~
""
.\;)
-....:J
~
~
~
'::f.
~
~
').
~
""f.-
~
~
~
~
"'-\
~
~
"',
~
::J
CD
CD
C/I
CD
0..
::J
:T
CI>
a
CD
co
Q,
::J
co
C"
0.:
OJ
C/I
'U
....
5'
Q,
'U
OJ
iil
\:) )>
~ 0..
0..
~ CI>
::J
a 0..
c
3
~ Z
9
~
G\
)>
0..
0..
....
CI>
C/I
C/I
0
-.
OJ
CD
OJ
C/I
-.
Q.
0"
~
'\)
~
I)
~
:t!
w
v.,
~
~
I
~
en~
to'
::J
~
C
CD
3-
o
OJ
CD
0..
)>
0..
0..
CI>
::J
0..
C
3
z
o
o
OJ
CD
0..
)>
()
^
::J
o
~
(i)
0..
co
3
CI>
~
C/I
::r
CD
CD
C"
'<
3
OJ
0..
CI>
o
-.
:T
CI>
Q:
o
~,
::J
co
)>
0..
0..
CI>
::J
0..
OJ
a. '-0
<::J' ,c
~ 15-
g I~
~ 1=
ffii
- 1
:::T ,
~
~
76
~
:r i
&1
a. ,
1Il '
a.
01
l/l
ii>
co
c
~
CD
()
CI>
<:'
CD
0..
~,
::J
()
CD
(ii'
C/I
C
OJ
::J
()
CI>
3-
:T
CI>
en
'U
CI>
()
~
~
o
::J
(Jl
3
01
:i'
it
:J
01
:J
"
1Il
~
~
iii'
I.in
o
:::T
1Il
3
0'
01
in
i~
I:J
:0.
Iii>
'-0
,01
~.
I<::J'
1'<
'l/l
C
<::J'
o
o
%.
iil
"
8'
Cil
5:
)>
-i
m
:;0
)>
"
I.en
()
I
m
5:
()
)>
"
:en
)>
z
o
en
c
lD
()
o
iz
l-i
, :;0
ii> )>
~ ()
~' -I
01 :;0
:J m
'~ ~
~ ;0
'11 ~
'< -I
: $ ,en
i:< '
, 0'
1Il
m
3
1Il
cO
1Il
:J ~
o 0
'< S.
(J) :i'
~ 1Il
c)" -g.
~ Q
~ I~
I !""C
010
< ;<
1Il 101
i:!:1:;-
3 ,~
1Il C
~
z
o
3
!!!..
::E
o
~
5'
co
:::T
s= g
1Il Cil
~ 2-
3 co
!!!.. 8
01
3
~
^
~. 0"
:::T (11
g 8:
Cil -0
III ,3
;'I~
iOlg
Co!a.
5" i~
it s:
3 0
c
~~
~ ~
o 0:
< 01
1Il '<
5'
"
c-
o.
5'
co
:::T
Q.
0:
01
'<
l/l
3
'01
5'
it
:J
01
:J
"
1Il
#
s-
o
ii>
01
l/l
1Il
~.,...:J ............
~~~~
, ~~
~:~ ~ \:l
Ol\)
5:
o
Z
-i
I
,
-<
o
-u
m
:;0
)>
:j
o
z
)>
z
o
5:
~
Z
-i
m
z
)>
z
()
m
en
m
:;0
<
()
m
en
5:
o
~
::r
'<
~
4::
~
~
en
m
:;0
~
()
m
o
c
)>
Z
-i
-i
-<
)>
5:
o
c
Z
-i
)>
()
o
~
ill
Q.
C/I
::r
OJ
~ ro
0.. CD
C/I
~ a
s. ....
::r :T
~ CD
C"
CI>
OJ
~
OJ
0..
CI>
0..
0"
:T
CD
o
~
CI>
~
C"
0.:
0..
~
() CD
~ 3
en ~
-. C/I
o CI>
.... ~,
()
CI>
C/I
()
o
3
~
~
o
::J
o
-.
:T
CI>
C/I
CD
::(
(')'
CI>
C/I
(ii'
-
CI>
0..
C"
~
o
:E
T1 ::J
CD 'U
m 0
C/I ~,
::r e:
:: ~ c.5
C ::J ::E
Q. OJ
C C/I
~ ~
:T OJ
CD ~
8 -
~ m
~ 3"
0" CI>
.... ~
C/I .....
C/I OJ
16 2' Q._:
~3.:7
- (ii' ~
(')' :! C/I
~ ::J CD
o co ::(
::J ~ (')'
C/I CD
OJ OJ C/I
~ 2 ~
. :T
CI>
5:
~
~
::r
o
::J
3
CD
~
::J
co
OJ
C/I
'U
CI>
()
~
(')'
~
6'
::J
C/I
OJ
::J
0..
()
o
:J
0..
~
o
:J
C/I
OJ
()
()
o
0..
OJ
::J
()
CI>
~
::r
OJ
lD
0.:
()
o
~
-.
OJ
()
~
C/I
CD
.0 CD
~, .0
CD -6
3 3
~ CI>
en _~
C/I
CD
0..
C"
~
o
~
OJ
CD
()
o
::J
~
::J
CI>
0..
CD G)
x 0
"0 <
CD CD
~ 3
CD 3
C/I CI>
~
::J
::J 16 ()
~, CD
-C/I ::J
~
:T
CD
o
0..
~
3-
CD
<
OJ
C
~
6
::J
3
"0
o
::+
OJ
::J
()
CI>
:T
CD
()
o
~
ill
Q.
en
'U
CD
a
(')
~
(') C/I
CD ::r
::J ~
C/I
CD 'U
.C/I 0
:J <
C/I 0.:
c CD
W
::J
()
CD
o
::J
C/I
-u
o
C/I
'U
CI>
Q.
<:
CD
()
o
~
W
()
-
~
C/I
::J
CD
CD
C/I
CD
0..
o
)>
-i
m
0
-u
m
:;0
)>
-i -i
0 ::r
Z CI>
-.
)> Q.
z 0"
0 ~,
5: ::J
~ co
C"
Z 0.:
-i
m C/I
z C/I
)> C
Z C"
() 3
5: m a
)> 0 CI>
0..
:;0 T1 0"
~ en
I m 'U
0 ~ 0
<
z e; 0.:
CI>
5: m C/I
0 -i CI>
Z :;0 ::(
:;0 m (')' lD
0 )> CI> 0
-i
m 5: :J T1
() m OJ 0
0 z () :;0
()
C -i 0 5:
z -u 0..
-i s;: OJ
-< ::J
Z ()
T1 -i CI>
, I ~,
0 5: :T
:;0
0 )> :T
:;0
)> ~ CI>
()
I 0
0 ~
z W
G) Q.
0 en
< 'U
m CI>
()
:;0 ~
z (')'
5: ~
m 0
z ::J
-i C/I
() m
m g
z
-i CD
m 0..
:;0
SECTION ONE
INSTRUCTIONS TO BIDDERS
1.01 INSURANCE/INDEMNIFICATION/HOLD HARMLESS
A. The CONTRACTOR shall defend, indemnify and hold harmless the
County as outlined on the attached form identified as TCSl.
B. The CONTRACTOR will be responsible for all necessary insur-
ance coverage as indicated by an "X" on the attached forms
identified as INSCKLST 1-5, as further detailed on forms GLl,
VLl, WC1, GIRl, & GIR2.
C. If the bidder is exempt from Workers Compensation under
Florida Statute 440, a copy of the exemption certificate is
to be submitted with the proposal. Workers Compensation
Insurance will only be waived for those companies that
demonstrate that they are exempt employers.
D. Certificates of Insurance must be provided to Monroe County
within fifteen days after award of bid/proposal. If the
proper insurance forms are not received within the fifteen
days, bid/proposal may be awarded to the next selected
bidder.
1.02 DISQUALIFICATION OF BIDDERS
A. One Proposal: Only one proposal from an individual, firm,
partnership, or corporation under the same or under different
names will be considered. If it is discovered that a bidder
is interested in more than one proposal for the work in-
volved, all proposals in which such a bidder is interested
may be rejected.
B. NON-COLLUSION AFFIDAVIT: Any person submitting a bid or
proposal in response to this invitation must execute the
enclosed NON-COLLUSION AFFIDAVIT. If it is discovered that
collusion exists among the bidders, the bid or proposals of
all participants in such collusion will be rejected, and no
participants in such collusion will be considered in future
bids or proposals for the same work.
C. PUBLIC ENTITY CRIME: A person or affiliate who has been
placed on the convicted vendor list following a conviction
for a public entity crime may not submit a bid on a contract
to provide any goods or services to a public entity, may not
submit a bid on a contract with a public entity for the
construction or repair of a public building or public work,
may not submit bids on leases of real property to a public
entity, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with
any public entity, and may not transact business with any
1-1
public entity in excess of the threshold amount provided in
Section 287.017, for CATEGORY TWO for a period of 36 months
from the date of being placed on the convicted vendor list.
Category Two: $10,000.00.
D. ETHICS CLAUSE: Any person submitting a bid or proposal in
response to this invitation must execute the enclosed ETHICS
CLAUSE and submit it with his bid or proposal. Failure to
complete this form in every detail and submit it with your
bid or proposal may result in disqualification of your bid or
proposal.
E. DRUG-FREE WORKPLACE FORM: Any person submitting a bid or
proposal in response to this invitation must execute the
enclosed DRUG-FREE WORKPLACE FORM and submit it with his bid
or proposal. Failure to complete this form in every detail
and submit it with your bid or proposal may result in
immediate disqualification of your bid or proposal.
1.03 EXAMINATION OF SITE CONDITIONS
A. A site inspection can be scheduled by contacting Bill Kelly,
Building Maintenance Administrator, Marathon Public Works
Office, (305) 289-6077.
B. Each bidder, by and through the submission of his proposal,
agrees that he shall be held responsible for having examined
the sites, the location of all proposed work, and knowledge
and experience or professional advice as to the character and
location of the sites and any other conditions surrounding
and affecting the work, any obstructions, the nature of any
existing construction, and all other physical characteristics
of the job, in order that he may include in the prices which
he bids all costs pertaining to the work and thereby provide
for the satisfactory completion thereof.
1.04 EXAMINATION OF CONTRACT DOCUMENTS
A. Each bidder shall carefully examine the specifications and
other contract documents, and inform himself thoroughly re-
garding any and all conditions and requirements that may in
any manner affect cost, progress, or performance of the work
to be performed under the contract. Ignorance on the part of
the CONTRACTOR will in no way relieve him of the obligations
and responsibilities assumed under the contract.
B. Should a bidder find discrepancies or ambiguities in, or
omissions from, the specifications, or should he be in doubt
as to their meaning, he shall at once notify the OWNER.
1-2
1.05 INTERPRETATIONS, CLARIFICATIONS, AND ADDENDA
No oral interpretations will be made to any bidder as to the
meaning of the contract documents. Any inquiry or request
for interpretation received seven (7) or more days prior to
the date fixed for opening of bids will be given considera-
tion. All such changes or interpretations will be made in
writing in the form of an addendum and, if issued, will be
mailed or sent by available means to all known prospective
bidders prior to the established proposal opening date. Each
bidder shall acknowledge receipt of such addenda in the space
provided therefore in the proposal form. In case any bidder
fails to acknowledge receipt of such addenda or addendum, his
proposal will nevertheless be construed as though it had been
received and acknowledged and the submission of his proposal
will constitute acknowledgment of the receipt of same. All
addenda are a part of the contract documents and each bidder
will be bound by such addenda, whether or not received by
him. It is the responsibility of each bidder to verify that
he has received all addenda issued before proposals are
opened.
1.06 GOVERNING LAWS AND REGULATIONS
A. The bidder is required to be familiar with and shall be re-
sponsible for complying with all federal, state and local
laws, ordinances, rules, and regulations that in any manner
affect the work.
B. The bidder shall include in his proposal prices all sales,
consumer, use, and other taxes required to be paid in accor-
dance with the law of the State of Florida and the County of
Monroe.
1.07 PREPARATION OF PROPOSALS
A. Signature of the bidder: The bidder must sign the Proposal
forms in the space provided for the signature. If the bidder
is an individual, the words "doing business as
", or "Sole Owner" must appear beneath
such signature. In the case of a partnership, the signature
of at least one of the partners must follow the firm name and
the words "Member of the Firm" should be written beneath such
signature. If the bidder is a corporation, the title of the
officer signing the proposal on behalf of the corporation
must be stated and evidence of his authority to sign the
proposal must be submitted. The bidder shall state in the
proposal the name and address of each person interested
therein.
B. Basis for Bidding: The proposal price for each item shall be
on a unit price basis according to the form of the proposal.
The proposal prices shall remain unchanged for the duration
1-3
of the contract and no claims for cost escalation during the
progress of the work will be considered.
1.08 SUBMISSION OF PROPOSALS
Two (2) signed originals and one (1) copy of each proposal
shall be submitted in a sealed envelope which shall be marked
so as to clearly indicate its contents and the name of the
bidder. If forwarded by mail, the above mentioned envelope
shall be enclosed in another envelope addressed to the entity
and address stated in the Notice of Calling For Proposals,
and preferably by special delivery, registered mail; if
forwarded otherwise than by mail, it shall be delivered to
the same address. Proposals will be received until the date
and hour stated in the Notice of Calling For Proposals.
1.09 WITHDRAWAL OF PROPOSAL
Any proposal may be withdrawn prior to the time scheduled in
the Notice of Calling For Proposals for the opening thereof.
A proposal may also be withdrawn thirty (30) days after the
date of the opening of the proposals, provided that the
bidder has not been notified that his proposal has been
accepted.
1.10 MODIFICATION OF PROPOSALS
A. Written proposal modification will be accepted from bidders
if addressed to the entity and address indicated in the No-
tice of Calling For Proposals and received prior to proposal
due date and time.
B. A bidder may modify his proposal by telegraphic communication
at any time prior to the scheduled closing time for receipt
of proposals, provided such telegraphic communication is
received prior to the closing time, and provided further, the
OWNER is satisfied that a written confirmation of the
telegraphic modification over the signature of the bidder was
mailed prior to the closing time. The telegraphic
communication should not reveal the proposal price, but
should provide the addition or subtraction or other
modification so that the final prices or terms will not be
known until the sealed proposal is opened. If written
confirmation is not received within two days from the closing
time, no consideration will be given to the telegraphic
modification.
1.11 RECEIPT AND OPENING OF PROPOSALS
Proposals will be received until the designated time and will
be publicly opened and read aloud at the appointed time and
place stated in the Notice of Calling For Proposals. The
person whose duty it is to open them will decide when the
specified time has arrived and no proposals received
1-4
thereafter will be considered. No responsibility will be
attached to anyone for the premature opening of a proposal
not properly addressed and identified. Bidders or their
authorized agents are invited to be present.
1.12 DETERMINATION OF SUCCESSFUL BIDDER
Until the final award of the contract, the OWNER is not bound
to accept the minimum proposal, but reserves the right to
reject any and all proposals and to waive technical errors
and irregularities as may be deemed best for the interests of
the OWNER. Proposals which contain modifications, are
incomplete, unbalanced, conditional, obscure, or which
contain additions not requested or irregularities of any
kind, or which do not comply in every respect with the
Instructions to Bidders, and the contract documents, may be
rejected at the option of the OWNER.
1.13 AWARD OF CONTRACT
A. The OWNER reserves the right to reject any or all proposals,
or any part of any proposal, to waive any informality in any
proposal, or to re-advertise for all or part of the work
contemplated. If proposals are found to be acceptable by the
OWNER, written notice will be given to the selected bidder of
the acceptance of his proposal and of the award of the
contract to him.
B. If the award of the contract is annulled, the OWNER may award
the contract to another bidder or the work may be
re-advertised or may be performed by day labor as the OWNER
decides.
C. The contract will be awarded to the qualified bidder comply-
ing with the applicable conditions of the contract documents.
D. The OWNER also reserves the right to reject the proposal of a
bidder who has previously failed to perform properly or to
complete contracts of a similar nature on time.
1.14 EXECUTION OF CONTRACT
The bidder to whom a contract is awarded will be required to
return to the OWNER four (4) executed counterparts of the
prescribed contract together with the required certificate of
insurance within fifteen (15) days from the date of notice of
acceptance of the bidder's proposal.
1.15 PROPOSAL FORM
Any person submitting a proposal in response to this invita-
tion shall utilize the attached Proposal Form.
1-5
SECTION TWO
CONTRACT SPECIFICATIONS
2.01 SCOPE OF WORK:
The Contractor's services shall include all DEP requirements
stipulated in the Operating Permit (Permit) in order to
operate the facility efficiently AND reliably and to maintain
the facility according to the Permit. The Contractor shall
invoice the County for these operation and maintenance
services on a monthly basis, in arrears, at the fee schedule
rate as stipulated in the contract. (Any additional costs
for parts needed to maintain the facility shall be invoiced
separately on a cost reimbursement basis - the actual cost of
the parts plus the handling charge as indicated in the
contract). The contractor shall keep current all logs
required by the Permit and an on-site log which shall include
the date of service, time in/time out, the plant serviced,
description of service, parts used, etc. During, but not
limited to, the hours of 8:00 a.m. to 5:00 p.m., the
contractor shall provide five (5) routine service visits per
week to the plant which shall be performed by at least a
Class C certified plant operator, and routine maintenance
which does not require additional charges and extensive labor
beyond thirty (30) minutes per visit per plant. The
contractor shall provide all labor, parts and equipment
necessary to perform the tasks required under this contract.
These tasks include, but are not limited to, those listed
below.
A. Comply with all conditions specified within the current
Permit for this facility.
B. Comply with all DEP rules, Florida Statutes, and county and
local regulations pertaining to the operation and maintenance
of wastewater facilities, systems of treatment and control,
and related appurtenances.
C. Notify the County Facilities Maintenance Department, by
written notice, of changes in DEP rules, Florida Statutes,
county and local regulations as they apply to plant
permitting or operations.
D. Become familiar with all Permit requirements, DEP rules,
Florida Statutes, and county and local regulations which
affect the above referenced wastewater facility. In
addition, the contractor shall advise and make recommendation
to the County on matters concerning the operation of the
facility, and shall provide written notification to the
County of any and all deficiencies encountered that may
result in a non-compliance operating violation. This
notification shall include the observation of the
deficiencies, recommended corrections, and cost estimates.
2-1
Said notification shall be delivered to the Facilities
Maintenance Director for review and approval. In the event
that the County shall receive a notice of non-compliance or
of potential violation, written notice shall be given the
contractor.
E. Provide, and maintain on site, records as required by the
Permit conditions. The contractor shall submit supplemental
copies of record documents and monthly operation reports
(MOR) to the Facilities Maintenance Director.
F. Inspect and maintain the facility's equipment, practices, and
operations regulated or required by the Permit conditions.
G. Perform all other routine operation and maintenance tasks for
the facility as part of the monthly service and included in
the monthly fee such as, but not limited to, the following:
1. Operate the wastewater facility according to the
manufacturer's specifications and pursuant to the
Federal, State, county, and local regulatory rules with
particular attention to Florida Laws, Chapter 403 and the
Florida Administrative Codes, 62-600, 62-604, 62-610,
62-611, 62-640, F.A.C., and other applicable sections;
2. Inspect and lubricate all equipment which requires
lubrication in accordance with the manufacturer's
specification and recommendations;
3. Supply, monitor, and record chlorine feed and effluent
residuals regularly (chlorine tablets shall be supplied
by the contractor at the price stipulated in the
contract);
4. Replace motor/blower belts when required (labor and parts
furnished by the contractor);
5. Clean blower filters on a regular basis;
6. Repair minor electrical and plumbing problems;
7. Perform minor repairs of pump station equipment and
controls;
8. Maintain proper adjustment of all apparatus controls;
9. Record the daily flow in gallons per day;
10. Record the Ph of effluent;
11. Daily maintain air to all required components of the
treatment plant. The contractor shall individually check
and clean all air diffusers and skimmers as required,
then adjust aeration as required to maintain plant
balance;
12. Check sludge return;
13. Transfer sludge as required to various plant components
and concentrate into the digester as necessary to
maintain plant operating efficiency;
14. Mechanically check standby equipment weekly;
15. Clean and hose down plant regularly to maintain good
housekeeping of the facility, and remove all unsightly
debris and materials from facility area on a regular
basis;
2-2
16. Provide all sludge removal services: maximum of three
(3) removals annually, when required. Any additional
removals require the County's prior written approval; the
contractor shall notify the Facilities Maintenance
Department when such additional removals are anticipated.
The cost breakdown for any removals beyond the three (3)
cited above shall consist of the total actual cost to the
contractor plus __% handling charge. The contractor
shall be solely responsible for all sludge removal
services and any required testing. The contractor shall
submit to the Facilities Maintenance Department a copy of
the invoice(s) after every sludge removal service; and,
17. Provide for emergency standby pumping services for the
facility (inclusive of all necessary equipment,
materials, and labor) in the event that an unusual
occurrence makes it necessary to immediately pump out a
plant to prevent untreated wastewater from improperly
escaping into the environment. The contractor shall
perform this function to the best of the contractor's
ability considering the circumstances surrounding the
unusual occurrence, and such occurrences shall qualify
this as an emergency service.
H. Provide sampling, testing, results, and monitoring of any
substances or parameters at any locations reasonably
necessary to assure compliance with the Permit conditions or
DEP rules.
I. Protect the County from any conditions which may result in
non-compliance with DEP rules, Florida Statutes, or county or
local regulations to the best extent possible. Inform the
County immediately and in writing at once upon recognition of
a potential problem.
J. Maintain a copy of the current Operating Permit on site.
K. Maintain monitoring and record keeping as required by the
Permit conditions, DEP rules, county and local regulations.
2.02 REPAIRS
The Contractor shall make all repairs as necessary to assure
that the facility is operating efficiently, reliably, AND in
accordance with all requirements of the DEP and the DEP
Operating Permit. When the contractor deems a repair to be
necessary, the contractor shall prepare a detailed cost
estimate based on the fee schedule rates stipulated in the
contract for labor, actual cost of parts needed to make the
repair, plus the handling charge as indicated in the
contract. The contractor shall initiate the approved repairs
within 48 hours of said approval. Upon completion of
repairs, the contractor shall document the work performed as
is required by the DEP Operating Permit and other on-site
service logs.
2-3
2.03 EMERGENCY SERVICE
The County shall contact the contractor immediately when an
emergency call is needed. The contractor shall also notify
the County immediately in the event of a facility emergency.
The contractor and the County shall make entries into a log
which shall include; the date and time the problem was
discovered, a description of the problem, the date and time
the contractor was notified, the date and time the contractor
arrived at the facility, the date and time the contractor
departed, and a summary of the steps taken to rectify the
problem. The contractor shall respond to all emergency calls
which occur during normal working hours (Monday - Friday 8:00
a.m. to 5:00 p.m.) within three (3) hours of notification by
the County (see Section 2.05 Exceptions); and to those
emergency calls which occur during weekend and holidays,
within three (3) hours after notification by the County. The
contractor and the County shall simultaneously log the time
the County contacted the contractor for an emergency service
call and the time the contractor arrived on-site for
documentation of the above time requirements. The contractor
shall invoice the County for after-hour, weekend and holiday
emergencies based on the applicable hourly rate indicated in
the contract, the actual costs of any parts used to rectify
the problem, plus the applicable percentage as stipulated in
the contract.
2.04 ADDITIONAL SERVICES
When requested by the County, the Contractor shall advise and
recommend, in writing to the County, any needed improvements,
and shall invoice the County at the fee schedule rates for
labor as specified in the contract.
2.05 EXCEPTIONS
All of the above described tasks or requirements shall be
considered routine duties of the contractor except:
A. Repairs which require special tools, equipment and extensive
labor (beyond a 30-minute visit) resulting from normal wear
and tear. Invoices for such repairs shall be based on the
fee schedule rates for labor for "Emergency Service Calls
(Monday - Friday after normal working hours)" outlined in the
contract.
B. The Contractor shall not be held responsible for inability to
perform due to factors beyond the contractor's control.
2-4
2.06 CANCELLATION
In the event that the contractor shall be found to be
negligent in any aspect of plant operation, maintenance,
repair, or service, the County shall have the right to
terminate this agreement after thirty (30) days written
notification to the contractor.
2.07 INVOICING AND PAYMENT
The contractor shall invoice the County in arrears, monthly,
for operating and maintenance services at the fee schedule
rate indicated in the contract. The contractor shall
separately invoice the County for any repairs or emergency
services which are provided after normal working hours,
weekends or holidays at the fee schedule rates stated in the
contract. The contractor shall also submit, together with
the monthly and emergency service invoices, detailed invoices
for parts which are needed for proper operation, maintenance,
and repairs. Said detailed parts invoices shall outline the
actual cost of the parts plus the handling fee as stated in
the contract, listing the parts by description and parts
number, the date, time and type of service performed for
which the parts were used. Invoices substantiating the
actual cost of parts shall be submitted for supporting
documentation; invoices not accompanied by said documentation
shall be returned for compliance to these terms and
conditions. The contractor shall submit all invoiceS to the
Facilities Maintenance Director at the address provided in
the contract. Upon review and approval of the services
provided, and confirmation by service log, the Facilities
Maintenance Director shall process the invoices for payment.
The contractor shall retain all original records in support
of costs included in the payment requests for a period of
three (3) fiscal years after the end of each agreement period
in which final payment was made to the contractor by the
County, except that such records shall continue to be
retained until resolution of all matters resulting from any
litigation, claim, or audit that started prior to the
expiration of the aforementioned three (3) year retention
period.
2.08 LIQUIDATED DAMAGES
In the event that the contractor does not respond to an
emergency service call within the time period as specified in
Section 2.03 above, the County shall assess a $50.00 per hour
charge to the contractor for each hour, or portion thereof,
to be prorated at the beginning of each IS-minute interval
beyond the allowable time period, during which the contractor
has not appropriately responded. The total amount of this
2-5
assessment shall be charged against the total invoice for the
emergency service call.
In the event that the County is cited for deficiencies as a
result of the contractor's inability to perform in accordance
with the agreement, the contractor shall assume 100% of any
and all fines which are assessed to the County.
2.09 SUBCONTRACTORS
The contractor shall be responsible for all work performed
under the terms of this agreement. The contractor may
subcontract as necessary to perform the services; however,
any subcontract shall require the review and written approval
of the County prior to the execution of the subcontract. It
is understood that the County shall not be liable to any
subcontractor for any expenses or liabilities incurred under
the subcontract and that the contractor shall be solely
liable to all subcontractors for all expenses and liabilities
incurred under the subcontract. The cost of materials,
chemicals, and repairs by subcontractors shall be billed at a
cost reimbursement basis plus the handling fee stated in the
contract.
2-6
NON-COLLUSION AFFIDAVIT
I, /I leKt:ll?eI",,- ;(qJ?.$ tp~
of /)7'1/"'( !-luuZ/ rl.
of the city
according to law on my oath, and under
penalty of perjury, depose and say that;
1) I am Ille.rth?tlT'14 ~qHS~~
Proposal for the project described as follows:
, the bidder making the
(!)f~""tJt'-f!)1'7 (;(",4 Mil;" f-eH(l1'JC~ t)f th~ MQ.I-Q fUDI1 6i!'V~f''lJ11{,lft Celfrt"'-'
<$eWttf1'" T;.ef/f-nt~l?f- Plant.
2) The prices in this bid have been arrived at independently without collusion,
consultation, communication or agreement for the purpose of restricting competition, as
to any matter relating to such prices with any other bidder or with any competitor;
3) Unless otherwise required by law, the prices which have been quoted in this
bid have not been knowingly disclosed by the bidder and will not knowingly be di$closed
by the bidder prior to bid opening, directly or indirectly, to any other bidder or to any
competitor; and
4) No attempt has been made or will be made by the bidder to induce any other
person, partnership or corporation to submit, or not to submit, a bid for the purpose of
restricting competition;
5) The statements contained in this affidavit are true and correct, and made with
full knowledge that Monroe County relies upon the truth of the statements contained in
this affidavit in awarding contracts for said project.
STATE OF pI.
~~
(Signature of Bidder)
~5/97
,
COUNTY OF /11 ()fl J-oe
DATE
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
f\( ~'-f\rtf r ~ c;-w who, after first being sworn by me, (name of
individual signing) affixed his/her signature in the space provided above on this
:J-5 day of ~ ' 19~
QJl.r-I tPJuIA",^-
NOTA~~C
My commission expires:
OMB - MCP FORM #1
..,~, Rose Ann Hightower
*_*MY Commlsalon CC803644
~,,~ ExpIres January 21. 2003
SWORN STATEMENT UNDER ORDINANCE NO, 10-1990
MONROE COUNTY. FLORIDA
ETHICS CLAUSE
Ell eyqnt/,Pp.. t!tl"S t'~
warrants that he/it has not cmployed, retained
or otherwise had act on his/its behalf any fonner County officer or employee in violation of
Section 2 of Ordinance No, 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No, 10-1990, For breach or violation of this provision the County
may. in its discrction. tenninate this contract without liability and may also. in its discretion,
dcduct from thc contract or purchase price. or othcrwise recovcr. the full amount of any fee.
commission. pcrccntagc. gift or considcration paid to thc fornlcr County officer or employee,
~~
(signature)
Datc: ~5"/9',9'
STATE OF pI.
COUNTY OF IJ1 t:?11 rO~
PERSONALLY APPEARED BEFORE ME. the undcrsigncd authority.
Att;{JJJ1d,er ~,
who. aftcr first bcing sworn by mc. affixed his/her
signature (namc of individual signing) in thc spacc providcd abovc on this ~ day of
tria? .19Ji
~ J L f../'luJA-
NOTARY PU~
My commission cxpircs:
;-;;.""{, Rose Ann Hightower
*~*My Commission CC803644
~'lt,,~~ Expires January 21. 2003
OMB - MCP FORM #4
DRUG-FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287,087 hereby certifies that:
/J Ie 1/
WQfo..- /J11/11"~t'n?t!'~r, ~HC-
(Namc of Busine s) (
I, Publish a statcment notifying employccs that thc unla\\ful manufacture. distribution. dispensing.
possession. or use of a controlled substancc is prohibited in thc workplace and spcci(ving the actions that
\\ill be takcn against cmployces for violations of such prohibition,
2, Inform cmployccs about thc dangcrs of drug abuse in thc workplacc. thc business's policy of
maintaining a drug-frec workplace. any a\'ailablc drug counscling. rchabilitation. and employee assistance
programs. and thc penallics that may be imposed upon cmployees for drug abuse violations.
1, Give each employec cngaged in prO\iding the commodities or contractual services that are under bid a
copy of thc statemcnt specificd in subsection (I),
-l, In the statement specified in subsection (I). notify the cmployees that. as a condition of working on the
commoditics or contractual services that are under bid. the employee will abide by the terms of the
statemcnt and will notify the cmploycr of any conviction or. or plea of guilty or nolo contendere to. any
violation of Chapter 891 (Florida Statutes) or of any controlled substance law of the United States or any
state. for a violation occurring in thc workplace no later than five (5) days after such conviction,
5, Impose a sanction on. or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the cmployee' s community. or any employee who is so
cOlwicted,
(), Make a good faith cffort to continue to maintain a drug-frec workplacc through implementation of this
scetion,
As the person authorized to sign thc statcmcnt. I ccrtify that this firm complics fully with the above
rcquircmcnts,
c2/~~~
Biddcr's Signaturc
5'PW9
,
Datc
MONROE COUNTY. FLORIDA
INSURANCE CHECKLIST
FOR
VENDORS SUBMITTING PROPOSALS
FOR WORK
To assist in the development of your proposal, the insurance coverages marked with an
"X" will be required in the event an award is made to your firm. Please review this form
with your insurance agent and have him/her sign it in the place provided, It is also
required that the bidder sign the form and submit it with each proposal.
WORKERS' COMPENSA nON
AND
EMPLOYERS'LIABILITY
WC1
WC2
WC3
WCUSLH
WCJA
X
X
Workers' Compensation
Employers Liability
Employers Liability
Employers Liability
US Longshoremen &
Harbor Workers Act
Federal Jones Act
Statutory Limits
$100,000/$500,000/$100,000
$500,000/$500,000/$500,000
$1 ,000,000/$1,000,000/$1,000,000
Same as Employers'
Liability
Same as Employers'
Liability
INSCKLST-l
GENERAL LIABILITY
As a minimum, the required general liability coverages will include:
. Premises Operations
. Blanket Contractual
. Expanded Definition
of Property Damage
Required Limits:
GLl
x
GL2
GL3
GL4
Required Endorsement:
GLXCU
GLLIQ
GLS
.
Products and Completed Operations
Personal Injury
.
$100,000 per Person; $300,000 per Occurrence
$50,000 Property Damage
or
$300,000 Combined Single Limit
$250,000 per Person; $500,000 per Occurrence
$50,000 Property Damage
or
$500,000 Combined Single Limit
$500,000 per Person; $1,000,000 per Occurrence
$ 100,000 Property Damage
or
$1,000,000 Combined Single Limit
$5,000,000 Combined Single Limit
Underground, Explosion and Collapse (XCV)
Liquor Liability
Security Services
All endorsements are required to have the same limits as the basic policy,
I NSCKLST-2
VEHICLE LIABILITY
As a minimum, coverage should extend to liability for:
. Owned; Non-owned; and Hired Vehicles
$50,000 per Person: $100,000 per Occurrence
$25,000 Property Damage
or
$100,000 Combined Single Limit
$100,000 per Person; $300,000 per Occurrence
$50,000 Property Damage
or
$300,000 Combined Single Limit
$500,000 per Person; $1,000,000 per Occurrence
$100,000 Property Damage
or
$1,000,000 Combined Single Limit
$5,000,000 Combined Single Limit
Required Limits:
VLl
x
VL2
VL3
VL4
MISCELLANEOUS COVERAGES
BRI --
MVC
PROl
PR02
PR03
POll
POL2
POL3
EDl
ED2
GKl
GK2
GK3
Builders'
Motor Truck Limits equal to the maximum
Limits equal to the
Professional
Liability
Pollution
Liability
Employee
Dishonesty
Garage
Keepers
$ 250,000 per Occurrence/$ 500,000 Agg.
$ 500,000 per Occurrence/$I,OOO,OOO Agg,
$1,000,000 per Occurrence/$2,000,000 Agg.
$ 500,000 per Occurrence/$I,OOO,OOO Agg,
$1 ,000,000 per Occurrence/$2, 000,000 Agg.
$5,000,000 per Occurrence/$10,000,000 Agg.
$ 10,000
$100,000
$ 300,000 ($ 25,000 per Veh)
$ 500,000 ($100,000 per Veh)
$1,000,000 ($250,000 per Veh)
INSCKLST-3
MEDl
MED2
MED3
MED4
IF
VLPl
VLP2
VLP3
BLL
HKLl
HKL2
HKL3
AIRl
AIR2
AIR3
AEOl
500,000 Agg,
AE02
Occurrence/$I,OOO,OOO Agg,
AE03
Occurrence/$3,000,000 Agg,
Medical
Professional
Installation
Floater
Hazardous
Cargo
Transporter
Bailee Liab,
Hangarkeepers
Liability
Aircraft
Liability
Architects Errors
& Omissions
EO 1 Engineers Errors
500,000 Agg,
E02 & Omissions
Occurrence/$I,OOO,OOO Agg,
E03
Occurrence/$3,000,000 Agg,
I NSCKLST-4
$ 250,000/$ 750,000 Agg,
$ 500,000/$ 1,000,000 Agg,
$1,000,000/$ 3,000,000 Agg,
$5,000,000/$10,000,000 Agg,
Maximum value of Equipment
Installed
$ 300,000 (Requires MCS-90)
$ 500,000 (Requires MCS-90)
$1,000,000 (Requires MCS-90)
Maximum Value of Property
$ 300,000
$ 500,000
$ 1,000,000
$ 1,000,000
$ 5,000,000
$50,000,000
$ 250,000 per Occurrence/$
$ 500,000 per
$ 1,000,000 per
$ 250,000 per Occurrence/$
$ 500,000 per
$ 1,000,000 per
INSURANCE AGENT'S STATEMENT
I have reviewed the above requirements with the bidder named below, The following
deductibles apply to the corresponding policy,
POLICY
DEDUCTIBLES
Liability policies are _ Occurrence
Claims Made
Insurance Agency
Signature
BIDDERS STATEMENT
I understand the insurance that will be mandatory if awarded the contract and will comply
in full with all the requirements,
/!KIf wt::lf-r,.. IJ1 "Hitlp't!'n,'t!'h T, .z-HC.
/lleYd~h!:/"~ !lqpst'n ~"'~$)
Bidder
~~
Signature
INSCKLST-5
GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall obtain
General Liability Insurance, Coverage shall be maintained throughout the life of the
contract and include, as a minimum:
. Premises Operations
. Products and Completed Operations
. Blanket Contractual Liability
. Personal Injury Liability
. Expanded Detinition of Property Damage
The minimum limits acceptable shall be:
$300,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
$ 50,000 Property Damage
An Occurrence Form policy is preferred, If coverage is provided on a Claims Made
policy, its provisions should include coverage for claims filed on or after the effective
date of this contract. In addition, the period for which claims may be reported should
extend for a minimum of twelve (12) months following the acceptance of work by the
County,
The Monroe County Board of County Commissioners shall be named as Additional
Insured on all policies issued to satisfy the above requirements,
GLl
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract requires the use of vehicles, the
Contractor, prior to the commencement of work, shall obtain Vehicle Liability Insurance.
Coverage shall be maintained throughout the life of the contract and include, as a
minimum, liability coverage for:
· Owned, Non-Owned, and Hired Vehicles
The minimum limits acceptable shall be:
$100,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$ 50,000 per Person
$100,000 per Occurrence
$ 25,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional
Insured on all policies issued to satisfy the above requirements,
VLl
WORKERS' COMPENSATION
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall obtain
Workers' Compensation Insurance with limits sufficient to respond to Florida Statute
440,
In addition, the Contractor shall obtain Employers' Liability I nsurance with limits of not
less than:
$100,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact business in
the state of Florida,
If the Contractor has been approved by the Florida's Department of Labor, as an
authorized self-insurer, the County shall recognize and honor the Contractor's status, The
Contractor may be required to submit a Letter of Authorization issued by the Department
of Labor and a Certificate of Insurance, providing details on the Contractor's Excess
Insurance Program,
If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be
required, In addition, the Contractor may be required to submit updated financial
statements from the fund upon request from the County,
wet
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
Indemnification and Hold Harmless
for
Other Contractors and Subcontractors
The Contractor covenants and agrees to indemnify and hold harmless Monroe County
Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe
County) and any other losses, damages, and expenses (including attorney's fees) which
arise out of, in connection with, or by reason of services provided by the Contractor or
any of its Subcontractor( s) in any tier, occasioned by the negligence, errors, or other
wrongful act or omission of The Contractor or its Subcontractors in any tier, their
employees, or agents,
In the event the completion of the project (to include the work of others) is delayed or
suspended as a result of the Contractor's failure to purchase or maintain the required
insurance, the Contractor shall indemnify the County from any and all increased expenses
resulting from such delay,
The first ten dollars ($10,00) of remuneration paid to the Contractor is for the
indemnification provided for above,
The extent ofliability is in no way limited to, reduced, or lessened by the insurance
requirements contained elsewhere within this agreement.
TCS
Aug-20-9~ OB:3BA Risk Management
30S 7QS 4364
P.02
"'CER"'IFl(!/A~ r-'"""=:()F:L.1ABILI'TY.t~~\..J~ .. 'ee." ,.,..
ACOBD. I..',.::::;",'",..m~~i,':........ DAlE\NIoVDDIYYI
-- 03/a,/SlJ
PROOlJCEt THIS CERTJFltoATE IS ISSUED AS A MATTER OF INFORMATION
ONLY ANO CONFERS NO RIGHTS UPON THE CERTIFICATE
The John.Oal- In.ur.nce Aqea1cr HOLDER THIS CERTIFICATE DOES NOT AMEND. ~ND OR
1.3361 OV'E.... Highw.y ALTER THE COVERAGE AFFOROED BY lME POUC1ES BelOW.
Mar~thon I'L 33050 COMPANIES AfFORDING COVERAGE
The John.on. tn.uE&I\c. Aqency COfolPANY
"""-!lo 305-289-021.3 F_Ne A Trans...ri.~ In.u~anee GrDUp
~iiED ectilPANY
8
QOMP~
UK 1f.~r llana~nt. Inc. C
P.o. Box 5102DS COMPN4't
hy Colony Beach n. 33051 0
COVERAGES .... .
THIS IS TO CERlWY THAT Tt1i POlICIES OF INS JMNCE USTED BELOW HA~ BUN IssUED TO 1l1E INSURED NAAED AfIOIJ'E. FoR THEPOUCY PEA10D
INDICATED. NOTWlTHSTNDNO ANY RE . TERMOR C<lNOlTlON OF /IN( CONTRACT OR OTHER ~ WfTH RESPECT TO Wl1IOl THIS
cERTlFlCATC MAY BE lAvED OR MAt fll;RTAIN. lliE INSURANce AFFORDeD 8Y THE POUCIES DESCRIBED HEA&lN IS SU8JlECT YO ALL THe TEAMS.
EXC\.USIOHS MD coNcmONS OP SUCH POUCI ~!5.LMTS sHOWN MAY HAve DEEN REDUCIO BY PAlO ClAIMS,
co "... OF INSURIIfU PCUCf~ POIJCY D'flOCIIYE PCl.1CY EllPIIUol1ClN LIIIITS
L~ DAlE (MIWDm') [)otl.lE(t/IMIDIJIYY)
~NERAI. l.IA8IU1Y OENEJW. AGGREGATE S
COMM[ltCIAL GENERAL UI\IIlUT"f Pft00UCT5 . CQMPIQP'iIGO ,
I Q,MIS IiWlE D OOCUA PERSDNIlL alDV INJlMY I
--- OWNER'S a COIfl1IACTOR'S ""aT EACH OCCUAR~ ,
"IRE OMIIoClE (AnJ _ filWt I
NED EXP (Ally _ ......., .
~lITOMOkE L\A8IUTY ~SlNGLEll"" S
A~ AUTO
-
ALL OWNED AVT'OS lIClOIL V INJURY
- S
SCliBM.ED AIITOS lP-'~1
- 1f1\ nYJ1"~".~
I4RED A\1T'08 ., ICClL y INJUIW
- :dbL I
NON.(IWNBJ AU1'05 ~ I"ef -.v
- "Y
- -.- ?- Irrq(l , 'n_ ........_. J DI\Ml\GE S
".,..
~ UAIIlUYY '~rYr" V ~ AIIT'O 0Nl v . EA ACClC8ff I
ANY AUTO """."T~ ;.. ~~ ~ A" -Ii,., ~ <me tHAN "IITO ONlY; ,..,...."", "
~
1- ~ ACCIJiNT I
MORUOATi: I
R:=~ ~OQC:URRelCE s
AOOREOA~ S
01HER THAN UM8REUA FORNI I
WORKERS COW'ENSA'OON AI'IO ..l~!t~~ 1 IQT.,t- .',:.':,',:'..,.. .
EMPLavEfta'LII\IIlUTY I 100000
R~ eL EACH AOOOa(f
.A. nEPIt~ 80658. 40 01/01/99 01./01/00 B.lllSEAlIIE . POllCY LIMIT I 500000
PAR~E
OFFlCER& ARE: ~ lllSIiiASli . Ell e~OY& , 100000
OlliER
DESt;1'llI'11ON OF QPERAllOflSllOCATlONIIMHCLE8I&PEI: IAl.m;MS
Sewage Dispo8all Plant Oper tions
CERTlFIOATE HOLDER CANCELlATION ,
MONRO-2 SHOIA.O AIf'( OF THE ABOvE OE$CAllIED POlICIES Ire c,toNCEU.ED IIEf'QAE lHE
EJ<PIRATION 0.\110 llEREOF. Tl-E ISSUING COMPANY WII.L EMJE,lIVOR TO MAl.
Monroe count.y lU.alt Ka lI&~nt .JJL.;.. C1"Y1I WJUlTEJlI p,l0'TlCli TO TWE CEIml'te"Tl! HCUlEJlItAMED 10 THE LIFT.
It.ay Hi 11.. E I5VT I'AlLURE.!O MAl\. lOuo. NOTKX SHAlL NPO$li NO OlILlGATlOH OR ~
5100 Col1eqe ao.d
by W..t FL 33040 Of' ANY K1N~ V E COMPANY. rrs AGENTS ORlm'I'\ESENT"l1VEG,
. ~ "UTl4ORIZED It ~ /I:J./(, ~
.,,' T!: ___-..:...~ - --. L 1,~ /Y rLC/ :.K A.c-. ---
Joh .on8.. n.uranc::e~.~%o.., 'CORPO' ....N888.
ACORD25-S (11i5) ., '_.'7 _.. ""., '" ': ; " ... ','.. "RJ) , , . ItATlO .'~
.-. -
-, +- arid-'( Q c(
~).e t1
ACORD~ CERTIFICA-~- OF LIABILITY INSURI _'CEmwa"l DATE~
-- OS/03/n
PROOlK:ER THIS ~E~TIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPoN THE CERTIFICATE
The Johnaona rn.a~anCMt Agency HOLDER. THIS CERTIFICATE DOES NOT AMEND, E:XTEND OR
13~161 ev.r.... Highw.y ALTER THE COVERAGE AFFORDED BY THe POlICI!S "!LOW.
N. rllt:hon FL 33050 COMPANIES AFFORDING.~OVERAGE
The Johnaona In_arane. Agency COMPANY
Ph.....Nl:! 305-289::0213 FeliNe, A Gran.da Inaurane. COIlIpany
,- - -.... , .
INSU"EO COIolPAIiIY
8
j -
COI\1P"IoIY
JUtH If. ~r 1Cana9Wftlent Ino. C
P.O. Box 510205 '---
COMPNIY
Key Colony Beach rL 33051 0
COVERAGES
THIS IS TO CERTIFY T""i THe: POLICIES OF INSI RANCE LISTED lIe:lOW ""VI: llE:EN ISSUED TO THE INSURED NAMED ~ FeR 'THt1 POUCY PERIOD
INOICATED. NOTWITHSTANDINQ NlY REQUlReN NT. TERM OR CONDITION OF NlY ~ OR oTHER DOCUM!NT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR WlY PERTAIN. rHE 1/ll&URANcE AFFORDED BY 1l1E POLICres OESCRIBEO HEREIN IS $U8.It"CT TO ALL. THE TERMS.
EXClUSIONS AN~ ~~l..<?~S OF SUCH POuci S, LIMITS SHOWN IIolAY HAVe seEN REDUCED BY PIC) ClAIM&,
CO TYPE 01' INSURANCE "'OLICY IilUM8ER POlICY EFFECTIVI POUeY EXPII.-.TlCN lIMITS
LTIl. CA 1! IMINl)OM') DAlE~MIDOI'fVl
GENEIlAL UA8IlIT'r O~ERAl. AGGREGATe , 1,000,000
A ~ COMMMClAL \3!N!""'- l1A81Lm' GLOfi13 75 05/06/99 05/0ei/oo PAOOUCTS . 0C1IIPIf:1I> ~ 11,000,000
Ii Cl..AIMS MAllE Ij] OCCUR PERSONAl.. AOV lNJUIv . DeLUDED
I-- OWNgrS.~5 PROT EAOl OCCURRENCE 11,000.000
I'1AE DNMOE ~_ ...., 10
- ----
MEn EXP (AIor _~, 10
~0M0lIlI.E UAIIUTY COIotPlEO SlNlK.E I.llolIT ,
ANY M1TO
-
All OW~EO I\UTOS IlOOII. y lNJUIIy
- .
SCHEOulEO "UfOS (P..- .--J
-
....REtl AUTOS .Y~.I ':~G'~ 900Il Y INJUfly
I
NON-OWNED AUTOS , -. (Per MleIIelIll
I-- , " ---- ---~---._.-
U h_ .:..
- .,- .. .\..,loC1 PROPER1Y CAIIIAGE .
~MGE LJ.4\8Il.m' r~.i( _ -. -- ) -l--A..!-I -- AUTOOM.Y.EA~ .
ANY AUTO c::~~--- OTHER _ AV1OOHLY,
-- --.
\,:~.,.[t): i"_.;.. ... MQ4~ I
,.-.
- AGCIIBlAlE I
t;XCESS LIAll~ 61,0) . tF- ~ &;~ EACH OCCUMEfICe 1
---.
'1'UM81lElLA Fe"'" "GGREGATE .
<mER THAN UM8RIEl.LA I"OIW 'r .
WORI<ERS (;OMPENSATIOH Nola C.C .J-i ~" I we STAl\}. I I~'
EMPlOYER$' LIA8IUTY ~.
R=L b El. El\Ct1 ACCIDENT .
Tl4E PROPRIETORf -C4rt11,n Dlb~_ EI.. Dl8e...1lE . PClUCY LIMIT .
P'AR'T1II~SlEXECunvE .'-
OFFICERS ARE el. Oo$EASE . Ell EI,lPL~E .
' OTHER
I
OE5CRIPTlON OF OPERAT1ON5I\.~T10N~HICl.WSPECI ~IT~
1177 76th IT KAMTROH SEWACI: I ISPOSAL PLaNT
O~TIONS on.l 1naared".
..Certifiea~e Holder i. addi.t:
CERTlrlCATE HOLDER CANCELLATION
KONRO-2 $IolOVLD Ar<< OF 'Tl4E J\lIOYE OGSCAIBEO PCUOES BE CANCal.EO ~ nE
EXPIRATION 0A'T1ii THEREOF, 'DE ISSlJIIG COMPAIoIYWlLl e"ICEAYOIII TO MAlI.
Hon~oe Coun t:y 1ti.le Kar: ag_nt: 10 CAYS ~N NOTlCE TO THE CEJImFIC"lE HOl.OIiR HAMED TO nE 1ST,
Kay lI1J.l..r - ......
.\IT F"IlVRE TO M(1l . 9HAU. IMPOSE NOOlll.J<U\11ON OIHIj$LITV
5100 Co~~ev. Road OF NolY 1(1"10 ~JAIiIY', ITS "GENTS .. ...nYJ;&
~.Y W.at FL 33040 AVTHOlUZEO R9'REZ' ... D 1"_ ,. f.~ ~ J/" A .J
\ cq f J r 1(-':1 't -.... C"./
The John.on. a.uranga Aqency
ACORO 25-8 (1195) " ACORD'CORPORATlON 1_
--, - ...-..-.---....- ~+- oiL I
-7...--/ --
~uy~u-~~ U~:3BA Risk Management
305 0::>95 4364
I QOr
P.03
Aug-20-99 OB:39A R;skManagement
305 :;:>95 4364
P.04
AfiORD.
C.ERTI FICA _.'::Or=:ilIABIL.I'T't',I~~~:~~~CJ;;~Lic~:;;::; PA~= ,'.
THIS CERTIFICATE IS ISSUED AS A MA i I ilK UI' N
ONLY AND CONF!RS NO RIGHTS UPON TME CERTIFICATE IVI
HOLDER. THIS CERTIFICATE DOES NOT AMENP EXTEND OR
ALTER 114E COVERAGE AFFORDED BY THE POUcII!S BELOW.
COMPANIES AFFORDING COvERAGE
PI'OOUCl!R
The Johlwon. Inaurance AqanG]
133&1 0Yw2.... Hi9hway
Ma~athon rL '3050
The John.on. In.u~anc. AgenC3
~foM. 305-28'-0213 F_No
INSUlIEO
<<MI'Nf'f
A Provre..ive Commercial
Cf:JMIJAK'I
B
j a1MP1N'f
A It H .. te~ Mngmen1: XnCl C
Box 205 rDII'ANf
Itey colony Bch n. 33051 D
COVERAGES " ",I,,', ,. , ' .:~::..,.,., , .., H..
1HS IS TO CfRTI"Y THAT THf P'OUClEIS OF" IsUMNcE USTED anew HAVE IEEN fSSum TO THE INSURED tWCO NJOJE FOR 111t POUC'f P!NOD
INDICATED. NOtWITHSTANDING NlV ~~. l€fW OR CONDITION OF Nf'( caNTRACT OR OTHI!R DOCUENTWfTH RESPI!C1' TO WHICH 'nIS
~ATlFlCATI *Y Be ISsUED OR MAY PeRTAI~. THe INSURANCE N'FORDEO 8Y 111E POlJCZS DE8CRl8ED HEREIN IS SUBJECT TO AU.. TM! TERMS.
EltI4USIONS MO CONOlllQrolS OF SUCH POl~. 1.1MITS SHOWN MAY HAve BeEN REDUCED BY PAID~.
-.,
CO
lTR
~OF lNSUJWoICE
POUCY IoIUM8EA
POUl:'/' EFl'ECTlVE POUCT 1!lcJIIRA11ON UoIT'5
rIAlS (tlIMIlXWY) DA~~
GINEMl. AQORIQA"" .
MOOUCTS - ClOMF'fl)lO AOQ .
~.NNIIJURV ,
EI04~ I
ll1Ia! DMWR ~_tlNt S
MSJEJIP(I\fI\'-~ S
12/21/98 12/27/9' CXlI8ED ~ UlIIf .
JIO(llL y INJUln' I 50000
lP- ....-J
IOCII. Y IM.AJRY S 100000
tpwf eGCidenll
PROPEATY OAMAGE s 25000
~eEAAl. UARI1Y
~ GENav.L Ul\M.I1Y
'= tJ lVoI_MADe 0 oecuR
~&coMmM:TCRS PROT
'--
,toUTClMOIILE l,lA8IUTY
I--
A I-- AK'I AUTO
>-- AU. OWNeD AUTOS
~ lICHEDUl.El AUTO$
~ .-eo AUf OS
ffON.OWIolED AIJTOS
CA04:393S9B
-
-
E)(CE.SS uAIlIUlY
R UMlRaLA FCRM
OllER _ UM8REllA FOftM
wONCER5 c;;or.lPEN$,to1101'l ItHJ
1;WJL~8' UAfIll,lTY
-"\-~.. ;:
----~,,'- ?\~
r. '10'1 ~b:'" :'; ":j, j .: !,'\J}l, .~.
-A'"
MIlO ONly. EA ACOO8IT ,
anER 1liI\H I\UTO ONI. V: . ,<': :;:: '"
~~I
~TE I
EACH OCCIJRReIC& .
~11! I
'::c.
~EUAIJAJTY
_ANfAUl'O
e.--
I
n1E -...-.:r0lll
PAR~~
QFAcEll!: Me'
O~ER
R~
~yJY1,~A ~jJJX~" 1)la~ ~
(;,H__.l~ lo ~qy
" ""I) . ~
., \ ',.' " '. VF"
.. .., . ..,.
~~-I IQ~'
EL EAeH ACClDENf I
a lllllEASE . PlX,1CY UWf S
l..Il. DISUolIE. lEA EW'lDYEE .
" ..
.;5CRIFT1ON OF 0PEIU\1lONM.(X;Al1ONSlVEHlC\.El>r.>I "'~ ITEMS
S.wa9c ai.po..l I Plant opelationa
r(l fL>
~.D{L
C.c ~
?'?n" ,,-1Jt, m~
ACORD 2S-S (1J1a5)
~,;l.Jt:ri~
CANCEl1.ATlON
Sl1OUU1 Nf'( OF lME AIKWE DESCRIIEO I'Q.ICIla lIE CANCE\.LED BWORE 'n4E
E}lPlAATlON DAl1i~. THE ISSUlNO COW'~ ~L ENClEAVOR TO MAIL
~ DAYS ~ NO'f1CE 10 lllE CEltlFlCAlI: tQ.DSl ~ TO'Mf lD"I',
8lIf FAlL.U1tE TO 1olM. $\ICH NCmCE sl4Al.l. ~ NOloeucJA1ION0R UAIIlUTY
Of Nf'f IIIICI Uf'ON THE COWAlf'l, f'C ACEH1"8 QI' A1'IYI!S,
)4(1'\ i r-w:=:;::-~t9.~~IOH'*
l'...2. -
-' -~~__l SiJn.L-
cERTIFICATE HO\.OER
MONRO-2
Monroe Count:v: Ri8k }o anaqelD8nt
t>'Ift It I "'- e1. f!/ 'R, u
5100 Coll.Ve Qoad
~ey ~..t FL 33040
... ~ :....: -' I
,11(JIOO
Aug-~U-~~ UB:39A Risk ,Management
1--
I
I
I
305 295 4364
ADDITIONAL INSURED
--
P.05
PI1I1IIIIEII1VE'8
_"'LIIMWUI_
The person Or organization named low is a person Insured with respect to such liability coverage as is afforded
by the policy but this insurance appl s to said insured only as a person liable for the conduct of another insured and
then only to the extent of that liabil . We also agree with you that insurance provided by this agreement will be
excess insurance ever any other val d and collectible insurance.
NAME OF PERSON OR ORGANI
MONROE cn IRD CO'll1
LIMIT OF LIABIL
Bodily Injury
Property Damag
Combined Uability
COLLEGE RD
$50,000
$100,000
$25,000
All other pIIrts of this polley rema n unchanged.
This endorsement changes Policy N .: 042311358-a
Endorsement Effective: 12127 fla
Issued to (Name of Insured): N<H " TER MClNT. lNC
Form No. 1198 (4-97)
KEY WEST
each personl
each accident
each accident
each accident
Expiration: 12/27111
Fl 33040
CVFL0415971607l119801