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M. Court Administration BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 9/19/2007 Division: Judicial Bulk Item: Y es ~ No - Department: Court Administration 'J.i.~~!:c~~'i'~' Staff Contact Person: Holly Elomina AGENDA ITEM WORDING: Approval to enter into agreement with Business Information Systems, Inc. to purchase, install and maintain public address systems, assisted listening devices and digital court reporting equipment for six courtrooms at the Freeman Justice Center. The 16th Judicial Circuit is requesting a waiver of Monroe County Purchasing Policy in order for wiring to be installed now, so as not to delay the completion of Freeman Justice Center any further. ITEM BACKGROUND: Architectural plans for the Freeman Justice Center did not include provisions for a P A system, assisted listening devices, digital court reporting equipment or wiring for same in the courtrooms at the Freeman Justice Center. Business Information Systems is the existing service provider for the Court with regard to these items. Business Information Systems will. need to move some of the Court's existing equipment from the Jefferson B. Browne Courtroom Complex to the Freeman Justice Center upon completion, along with installing new and improved equipment and wiring now for all six courtrooms. The Court will be using existing Courthouse Facilities Funds for this contract and it will not add any additional costs to the Capital Budget for this project. The Court is requesting a waiver in the purchasing policy due to time constraints and the recent revelation that these items were not planned for or included in the original budget/plans for the building. Business Information Systems has always provided the Court with excellent customer service and support and we would like to continue our relationship with them as we make the move to a new state of the art building. PREVIOUS RELEVANT BOCC ACTION: NONE CONTRACT/AGREEMENT CHANGES: NONE STAFF RECOMMENDATIONS: TOTAL COST: $89,275.00 BUDGETED: Yes ----X.. No - COST TO COUNTY: $89275.00 SOURCE OF FUNDS: Courthouse Facilities Fund 163/Special Revenue ~ REVENUE PRODUCING: Yes NO~;~ AMOUNT PER MONTH Year APPROVED BY: County Atty _ ~B/PU chasing _ Risk Managem~- ~ DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM # h._....._ . ...... _ ____..mm__mn_._________..____ .............. ._...,_________________.~_.~~..~""'~, . ...... ______un__..__n___________.._,,____ ." ,"..m~' "om___,"_..~n"n . no ..m......_.._..._~_._.""~, - --- - ------_.- MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: BIS Digital Contract #_ Effective~: . ~ ~ I i --- ~- ~ Expiration Date: I r - Contract PurposelDescription: To purchase equipment for public address systems, assisted listening devices and digital court reporting for six courtrooms at the Freeman Justice Center. BIS Digital will coordinate all installation, including wiring, hardware and sofware for all equipment as well as maintain equipment beyound warranty period. BIS Digital will also move existing equipment from Jefferson B. Browne complex to Freeman Justice Center. Contract Manager: Holly Elomina 3644 (Name) (Ext. ) (Department/Stop #) for BOCC meeting on 9/19/2007 Agenda Deadline: 9/4/2007 CONTRACT COSTS Total Dollar Value of Contract: $ 89,275.00 Current Year Portion: $ 89,275.00. Budgeted? Y es~ NoD Account Codes: 81501-560640-_-_-_ Grant: $ 81501-530520- - - --- County Match: $ 81501-530460-_-_-_ - - - - - --- ADDITIONAL COSTS Estimated Ongoing Costs: $1O,757/yr For: maintenance/service agreement (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.) CONTRACT REVIEW Changes Date Out jf:J&/~ Needed Division Director YesD Nor5,l RiskMana~ent q.4.0) YesDNo0 . 01") ~ PJU. . ~'\ / O.M.B.lPurch~ng q-v -07 YesD NoVt County Attorney ~J6)/oJ YesD No Comments: ....';::, .....-------.-----~------.---.-,.~,..-...-.'"~.. ~. -----------------------.. ..--------,.-. , ~ -,-----------,--- .,..-.-..............---......----__. "" ~________________'~"'h.,....._.____._.____________________~,_..,"" AGREEMENT TO PURCHASE PUBLIC ADDRESS SYSTEMS. ASSISTED LISTENING DEVICES AND DIGITAL COURT REPORTING EQUIPMENT FOR THE FREEMAN JUSTICE CENTER This Agreement is made and entered into this day of ,2007, between the BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA ("COUNTY"), whose address is 1100 Simonton Street, Key West, Florida 33040, and BUSINESS INFORMATION SYSTEMS, INC., doing business as HIS DIGITAL INC., ("CONTRACTOR"), whose address is 1350 NE 56th. Street, Suite 300, Fort Lauderdale, Florida 33334. WHEREAS, COUNTY desires to utilize existing digital equipment currently in place at the Jefferson B. Browne Courtroom Complex; and WHEREAS, CONTRACTOR is the existing service provider for above-mentioned equipment in place in the Jefferson B. Brown Courtroom Complex; and WHEREAS, it is the COUNTY'S desire to purchase new and improved equipment from CONTRACTOR for use in the new Freeman Justice Center; and WHEREAS, the funding for the equipment shall come out of the existing Courthouse Facilities Fund; and WHEREAS, it serves a legitimate public purpose to provide sound systems and assistive listening devices for the Freeman Justice Center for the visitors and personnel who will use the center for years to come, now therefore, IN CONSIDERATION of the mutual promises and covenants contained herein, it is agreed as follows: 1. THE AGREEMENT 1 The Agreement consists of this document, and its exhibits including Quote Q-8001272- 8.28.2007, attached hereto as Exhibit A. 2. SCOPE OF THE WORK CONTRACTOR will provide new equipment to COUNTY in assembled, undamaged and in working order and acceptable to COUNTY after inspection. CONTRACTOR shall provide installation and assembly of equipment at the Freeman Justice Center,. description of equipment is attached hereto and made a part hereof as Exhibit A. This Agreement specifically supersedes the Additional Terms and Conditions of Sales Proposal and Conditional Sales Agreement which may be attached to any quotations. 3. PAYMENTS TO CONTRACTOR A. COUNTY'S performance and obligation to pay under this agreement, is contingent upon annual appropriation by the Board of County Commissioners. B. COUNTY shall pay in accordance with the Florida Local Government Prompt Payment Act; payment will be made after delivery and inspection by COUNTY and upon submission of invoice by CONTRACTOR. C. CONTRACTOR shall submit to COUNTY an invoice with supporting documentation acceptable to the Clerk. Invoiced amounts shall comply with the amounts quoted in Quote Q-8001272-8.28.2007 attached hereto. 1 ... . ... ___..___._____..,_________________.___.__.__._.__..~_. n ~ __ _ __ ___ ____ _________ _ ___'T"_'C,','_,~ .._m...._.__._______________.____..._ ~mm.'~.._~ D) Total Compensation under this Agreement shall not exceed EIGHTY NINE THOUSAND TWO HUNDRED SEVENTY FNE DOLLARS AND ZERO CENTS ($89,275.00) 4. TERM OF AGREEMENT This Agreement shall commence on the date of execution by all parties, and ends upon completion of satisfactory delivery, assembly and acceptance of the goods and services, unless tenrunated earlier under paragraph 18 of this Agreement. 5. PROOF OF LICENSES TO BE PROVIDED BY CONTRACTOR CONTRACTOR has, and shall maintain throughout the term of this Agreement, appropriate professional licenses, Monroe County occupational license, corporate registration and any other license or documentation necessary to perform the scope of services under this Agreement. Proof of such licenses, documentation and approvals shall be submitted to the COUNTY within 15 days of contract approval by the Board of County Commissioners. 6. FINANCIAL RECORDS OF CONTRACTOR CONTRACTOR shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Each party to this Agreement or their authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the Agreement and for four years following the termination of this Agreement. If an auditor employed by the COUNTY or Clerk determines that monies paid to CONTRACTOR pursuant to this Agreement were spent for purposes not authorized by this Agreement, the CONTRACTOR shall repay the monies together with interest calculated pursuant to Sec. 55.03, FS, running from the date the monies were paid to CONTRACTOR. 7. PUBLIC ACCESS The COUNTY and CONTRACTOR shall allow and permit reasonable access to, and inspection of, all documents, papers, letters or other materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the COUNTY and CONTRACTOR in conjunction with this Agreement; and the COUNTY shall have the right to unilaterally cancel this Agreement upon violation of this provision by CONTRACTOR. 8. HOLD HARMLESS AND INSURANCE CONTRACTOR covenants and agrees to indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other losses, damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of services provided by CONTRACTOR occasioned by the negligence, errors, or other wrongful act of omission of CONTRACTOR, its employees, or agents. The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this agreement. Failure of CONTRACTOR to comply with the requirements of this section shall be cause for immediate termination ofthis agreement. Prior to execution of this agreement, CONTRACTOR shall furnish the COUNTY Certificates of Insurance indicating the minimum coverage limitations in the following amounts: WORKERS COMPENSATION AND EMPLOYER'S LIABILITY INSURANCE. 2 . . ....... .. ......--.....---------------.-----.-------.-.--.-.-------------------. -------. ..'.,~ .,.~.~., _ _ _______________________c_,__ .0.............._________.____._____._.__". Where applicable, coverage to apply for all employees at a minimum statutory limits as required by Florida Law. COMPREHENSNE AUTOMOBILE VEHICLE LIABILITY INSURANCE. Motor vehicle liability insurance, including applicable no-fault coverage, with limits of liability of not less than $1,000,000.00 per occurrence, combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles. COMMERCIAL GENERAL LIABILITY. Conunercial general liability coverage with limits of liability of not less than $1,000,000.00 per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. CERTIFICATES OF INSURANCE. Original Certificates of Insurance shall be provided to the COUNTY at the time of execution of this Agreement and certified copies provided if requested. Each policy certificate shall be endorsed with a provision that not less than thirty (30) calendar days' written notice shall be provided to the COUNTY before any policy or coverage is canceled or restricted. The underwriter of such insurance shall be qualified to do business in the State of Florida. If requested by the County Administrator, the insurance coverage shall be primary insurance with respect to the COUNTY, its officials, employees, agents and volunteers. 9. NON-WAIVER OF IMMUNITY Notwithstanding the provisions of Sec. 286.28, Florida Statutes, the participation of COUNTY and CONTRACTOR in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any Agreement entered into by the COUNTY be required to contain any provision for waiver. 10. '~EPENDENTCONTRACTOR At all times and for all purposes under this agreement CONTRACTOR is an independent contractor and not an employee of the Board of County Commissioners of Monroe County. No statement contained in this agreement shall be construed so as to find CONTRACTOR or any of his employees, subs, servants, or agents to be employees of the Board of COUNTY Commissioners of Monroe COUNTY. II. NONDISCRIMINATION COUNTY and CONTRACTOR agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order ~ COUNTY or CONTRACTOR agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VI of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race, color or national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101- 6107) which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation 3 - ___ ___ __ - - - ___ - u__ _____________ __ _ __ _____nunc ..'h..........______________________.._,.._~'''~,....~'wo - - - - -- ----------- --- --------,-,., .... ,...............---.------------------------------------------------------_.~-,~- Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patent records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 use s. 1201 Note), as maybe amended from time to time, relating to nondiscrimination on the basis of disability; 10) Any other nondiscrimination provisions in any Federal or state statutes which may apply to COUNTY and CONTRACTOR to, or the subject matter of, this Agreement. 12. ASSIGNMENT/SUBCONTRACT CONTRACTOR shall not assign or subcontract its obligations under this agreement to others, except in writing and with the prior written approval of the Board of County Commissioners of Monroe County and CONTRACTOR, which approval shall be subject to such conditions and provisions as the Board may deem necessary. This paragraph shall be incorporated by reference into any assignment or subcontract and any assignee or sub shall comply with all of the provisions of this agreement. Unless expressly provided for therein, such approval shall in no manner or event be deemed to impose any additional obligation upon the board. 13. COMPLIANCE WITH LAW AND LICENSE REQUIREMENTS In providing all services/goods pursuant to this agreement, CONTRACTOR shall abide by all statutes, ordinances, rules and regulations pertaining to, or regulating the provisions of, such services, including those now in effect and hereinafter adopted. Any violation of said statutes, ordinances, rules and regulations shall constitute a material breach of this agreement and shall entitle the Board to terminate this Agreement. CONTRACTOR shall possess proper licenses to perform work in accordance with these specifications throughout the term of this Agreement. 14. DISCLOSURE AND CONFLICT OF INTEREST CONTRACTOR represents that it, its directors, principles and employees, presently have no interest and shall acquire no interest, either direct or indirect, which would conflict in any marmer with the performance of services required by this contract, as provided in Sect. 112.311, et. seq., Florida Statutes. COUNTY agrees that officers and employees ofthe COUNTY recognize and will be required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but notlimitedto,solicitatiouot acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse of public position, conflicting employment or contractual relationship; and disclosure or use of certain information. Upon execution of this contract, and thereafter as changes may require, the CONTRACTOR shall notify the COUNTY of any financial interest it may have in any and all programs in Monroe County which the CONTRACTOR sponsors, endorses, recommends, supervises, or requires for counseling, assistance, evaluation, or treatment. This provision shall apply whether or not such program is required by statute, as a condition of probation, or is provided on a voluntary basis. COUNTY and CONTRACTOR warrant that, in respect to itself, it has neither employed nor retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, the CONTRACTOR agrees that the COUNTY shall have the right to terminate this Agreement without liability and, at 4 - -.,.... ..................._________.'m . _ ....._h.. .........______...______.____________________________...._ its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. 15. NO PLEDGE OF CREDIT CONTRACTOR shall not pledge the COUNTY'S credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. CONTRACTOR further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this contract. 16. NOTICE REQUIREMENT Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed, postage prepaid, to the other partyby certified mail, returned receipt requested, to the following: FOR COUNTY 16th Judicial Circuit Court Administrator 502 Whitehead Street Key West, Fl. 33041-1026 FOR CONTRACTOR: Jade Coldren BUSINESS INFORMATION SYSTEMS, INC. 1350 NE 56th Street, Suite 300 Fort Lauderdale, FL 3334-6142 17. TAXES COUNTY is exempt from payment of Florida State Sales and Use taxes. CONTRACTOR shall not be exempted by virtue of the COUNTY'S exemption from paying sales tax to its suppliers for materials used to fulfill its obligations under this contract, nor is CONTRACTOR authorized to use the COUNTY'S Tax Exemption Number in securing such materials. CONTRACTOR shall be responsible for any and all taxes, or payments of withholding, related to services rendered under this agreement. 18. TERMINATION The COUNTY may terminate this Agreement with or without cause prior to the beginning of the manufacture of the furnishings. The COUNTY or CONTRACTOR may tenninate this Agreement for cause with seven (7) days notice to CONTRACTOR. Cause shall constitute a breach of the obligations of either party to perform the obligations enumerated under this Agreement. 19. GOVERNING LAW, VENUE. INTERPRETATION. COSTS. AND FEES This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to Agreements made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the COUNTY and CONTRACTOR agree that venue will lie in the appropriate court or before the appropriate administrativehQdyin MQnroeCounty,Elorida. 20. MEDIATION The COUNTY and CONTRACTOR agree that, in the event of conflicting interpretations of the terms or a term of this Agreement by or between any of them the issue shall be submitted to mediation prior to the institution of any other administrative or legal proceeding. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the 5 -------....--....-------------------------------.-----,.,. __ _______ __________________,.c _, . ." ......m..n_____________________.._~.~._,,_., . Florida Rules of Civil Procedure and usual and customary procedures required by the circuit court of Monroe County. 21. SEVERABILITY. If any term, covenant, condition or provision of this Agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this Agreement. The COUNTY and CONTRACTOR agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. 22. ATTORNEY'S FEES AND COSTS COUNTY and CONTRACTOR agree that in the event any cause of action or adm,inistrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and attorney's fees, in appellate proceedings. Each party agrees to pay its own court costs, investigative, and out-of-pocket expenses whether it is the prevailing party or not, through all levels of the court system. 23. ADJUDICATION OF DISPUTES OR DISAGREEMENTS. COUNTY and CONTRACTOR agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of each of COUNTY and CONTRACTOR. If no resolution can be agreed upon within 30 days after the first meet and confer session, the issue or issues shall be discussed at a public meeting of the Board of County Commissioners. Ifthe issue or issues are still not resolved to the satisfaction of COUNTY and CONTRACTOR, then any party shall have the right to seek such relief or remedy as may be provided by this Agreement or by Florida law. 24. COOPERATION. In the event any administrative or legal proceeding is instituted against either party relating to the formation, execution, performance, or breach of this Agreement, COUNTY and CONTRACTOR agree to participate, to the extent required by the other party, in all proceedings, hearings, processes, meetings, and other activities related to the substance of this Agreement or provision of the services under this Agreement. COUNTY and CONTRACTOR specifically agree that no party to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement. 25. BINDING EFFECT The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of COUNTY and CONTRACTOR and their respective legal representatives, successors, and assigns. 26. AUTHORITY Each party represents and warrants to the other that the execution, delivery and performance of this Agreement have been duly authorized by all necessary COUNTY and corporate action, as required by law. 6 __ _____ _____ _u__ _____ _,. c.,........ .........._________...._.o,~. ". - - - - - ____ __________________, __. Om ........_________________________________...._._.".~, ~,-,-,-~.~"'~ ^ 27. CLAIMS FOR FEDERAL OR STATE AID CONTRACTOR and COUNTY agree that each shall be, and is, empowered to apply for, seek, and obtain federal and state funds to further the purpose of this Agreement; provided that all applications, requests, grant proposals, and funding solicitations shall be approved by each party prior to submission. 28. PRIVILEGES AND IMMUNITIES All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pensions and relief, disability, workers' compensation, and other benefits which apply to the activity of officers, agents, or employees of any public agents or employees ofthe COUNTY, when performing their respective functions under this Agreement within the territorial limits of the COUNTY shall apply to the same degree and extent to the performance of such functions and duties of such officers, agents, volunteers, or employees outside the temtoriallimits of the COUNTY. 29. LEGAL OBLIGATIONS AND RESPONSIBILITIES This Agreement is not intended to, nor shall it be construed as, relieving any participating entity from any obligation or responsibility imposed upon the entity by law except to the extent of actual and timely performa~ce thereof by any participating entity, in which case the performance may be offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the COUNTY, except to the extent permitted by the Florida constitution, state statute, and case law. 30. NON-RELIANCE BY NON-PARTIES. No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or program contemplated hereunder, and the COUNTY and the CONTRACTOR agree that neither the COUNTY nor the CONTRACTOR or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this Agreement. 31. ATTESTATIONS CONTRACTOR agrees to execute such documents as the COUNTY may reasonably require, to include a Public Entity Crime Statement, an Ethics Statement, and a Drug-Free Workplace Statement. 32. NO PERSONAL LIABILITY No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee ofMpnroe County in his or her individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. 33. EXECUTION IN COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall be regarded as an original, all of which taken together shall constitute one and the same instrument and any of 7 , --- - -- - - - - -c. ,..-.............. ..._m..n___n______._..__,_.~.~ ~~ _ ~_~__ __ __________c ______ -----.-..,.........__n._____.___m.'_ W ~ .~,,~, , 954 3010448 p.10 Rug 3~ 2007 12:39PM BIS DIGITAL COUNTY and CONTRACTOR hereto may execute this Agreement by singing any sue;b countezpart. 34.' SECTION HEADINGS Section beadings have been inserted in this Agreement as a matter of con~ence of reference only, and itis agreed that such section heaclings are ,not II part of this Agreement: and willllot be . used in the interpretation of any provision Qfthis Agreement. IN W:rrNESS WHEREOF COUNTY and CONT.RACfOR bereto have executed this Agreement on the day and date first written above in foUr (4) counterparts, each of which shall. without proof or accounting for the other coUI';ferparts. be deemw an original contract. BOARD OF COUNTY (SEAL) COMMISSIONERS Attest: DANNY L. KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA By: By: Deputy Clerk . Mayor Mario DiGennaro Date: Date: ~OR: i Witnesses for TRACTOR: . ~ · '57ev?7:A,UJ/i!.,,) J (JJ:~ ~. /~ - - Signature of person authori2ed to Signa~ legally bind Corporation J Date; t'-31-tf7 D, .u" B ill/Or- ,po- G A~.i .~- =:; ?~~ 81 h' Date: 8'18/ ~7. Telephone Number: , , .--'-' -"~ .. -. ..,. -..-'-::.. :...~---...._~--....- -<:" ~..-: ...>~~ ~~. : ...., '. .......- :.- '-",- ::--.., -."-.. . ., MONROE COUNTY ATTORNEY . .: ~ _.' --... .:~ -: . ::::.., " 'BUSINESS INfI}R~A, nON SYSTEMS, me. ~'.OVED AS T~9:I1M'. v": ..;;-<~.....:'':: .~._ ~/ -:-,:: SUite 301} ~, Jt;. L ~\ '/_ -,_' . . ' _ '.-'.:" ..' 1350 ILE. ,56th St. V~~< ' '_'.,':, >_".___--~~ : _ .." Ft. Lauderdale-, Florioa 33334 'NAT LEENE W. CASSEL "', . _ '".0., . ,,/ aDO &34-1S74 ASSISTA~ COUNTY ATTORNEY"'",-,,-,..- Date .~ 1//IJ/. 8 ---------. ..--. _..__._-------_.~-_. ..----- '---.-. -------- _ -------,-. .-",........ ------. ...........-....- ....-------. ,,_,__c"',__.____,__. _________ -- --------------------------- -,---- ,.~~" ___ _____ ___ - - ._______ ___ - _____________ - - u_ _ ___, __ ,_.. .,.......... .... ..........___ BISDigital Quote --~Qi --- . ---- - ___ T _ . . Integrating Excellence ™ Page 1 otiS ~]J1 . . tn ANNIVERSARY Date Tuesday, 1\ugust28, 2007 Quote Number Q-800 1272-8.28.2007 Sales Consultant Jordan Dozier (800) 834-7674 ext. 4524/ jordan.dozier@bisdigital.com Primary Contact Gerald Land, IT Director 500 Whitehead Street Key West, Fl33040 (305) 292-3588/ (305) 294-1226 (Fax) gerald.Iand@keyscourts.net (Email) Billing Address 16th Judicial Circuit of Florida (FL) /1\-1000110 502 Whitehead Street Key West, FI 33040 Shipping Address Same Users To Train 1\ll Wiring Required Unknown Installation Notes Item Code Qty Unit Price Total Price BISD Professional Digital P A Mixer BISD-PP AM 6 $2,600.00 $15,600.00 Digital Mixer Selection Panel BIS-NX- 6 $550.00 . $3,300.00 SEL8 Audio Amplifier BISDI010 AMP-AUD- 7 $900.00 $6,300.00 1010 . P A Interface Splitter - 8 ch BIS-PA- 6 $900.00 $5,400.00 8CHSP Assisted Listening Device; 1 FM Transmitter, 4 PPA375 6 $1,299.00 $7,794.00 impact-resistant single-channel receivers. Operating up to 1000 feet, ideal for auditoriums, theaters, or other large venues where excellent coverage area is essential. Unipoint Gooseneck Microphone BIS-1\TV- 12 $380.00 $4,560.00 857QU Shock mount plate with XLRF connector BIS-AT- 6 $55.00 $330.00 8646QM Ouickmount Microphone Stand wI Mute BIS-AT- 6 $110.00 $660.00 1350 NE 56th Street, Suite 300, Fort Lauderdale, Florida 33334-6142 Fax 877-858-5611 {: ~tll ki-t A:. _._--------------_._._-_._--".,-,..."---~" . ------ --------- -, c._r ..._.._.__________,,~.~ ____ __ __________________, c ........._._____________...._.~"'~ BIS Digital Quote - --~i -,-- - ----- Integrating Excellence ™ Page 2 of 3 ~itiJ . . in At~NIVERSARY Switch 8615RS Unipoint Boundary Microphone BIS-ATU- 8 $389.00 $3,112.00 851R Microphone Wire (plenum) - 1000ft Roll BIS-W-MP 3 $390.00' $1,170.00 BIS Digital Ceiling Mount Speakers (pair) BIS-CMS- 25 $212.00 $5,300.00 VT60 Speaker Wire (plenum) - 1000ft Roll BIS-W-SP 5 $840.00 $4,200.00 Celing Speaker Backbox (for 8" Speakers) BIS-CS-BB 6 $32.00 $192.00 Installation Supplies BIS-PAS-IS 6 $200.00 $1,200.00 BIS-HA-43 Headphone 6 $100.00 $600.00 Amplifier DCR (4 Ch) Digital AudioNideo Recording DCRv4-4T 2 $2,495.00 $4,990.00 Software w/Notes (T) No Charge DCR Conversion BIS- 2 ($2,495.00) ($4,990.00) Discount- Conv DCR Software Assurance (1 yr term) DCR-SAS- 2 $250.00 $500.00 1 Year DCR Remote Monitor & Control BIS-DCR- 2 $1,950.00 $3,900.00 RMC MX246 USB Audio Mixer (4 Channel) BIS-MX.2-4- 2 $1,300.00 $2,600.00 6. USB -4 Service Agreement (12 Months-1st Year) NMNT-DCR I $10,757.00 $10,757.00 ShippinglHandling S/H 1 $400.00 $400.00 Setup, Installation and Training SIT 1 $11,400.00 $11,400.00 Sales Tax Rate 0% . Total (Excludin2 Sales Tax) $89,275.00 1350 NE 56th Street, Suite 300, Fort Lauderdale, Florida 33334-6142 Fax 877~858-5611 u__ _ ________ __u__ ___________ ___ _ __________ _ _ __ _ _ _ _ ____ _ _ n_h._.______________"" ~ -- - -,. ,- ,-...-------------__.____ "" ___ ___________________,_._, ...,....._..________n._n____.___._.__,_._.".". BIS Digital Quote ='25 Integrating Excellence ™ Page 3 ofB lS'atll . .. .th &~rVERSARY Minimum Specifications for BIS Digital Recording PC Systems 2/4 Channel Audio Only (Desktop) 1 1GB RAM 1 120 GB Hard Drive / 8 MB Cache / 7200 RPM I CD Writer 1 2.8 GHz Intel Pentium 4 / 800 MHz FSB (Not AMD) 1 Ethernet RJ-45 Network Interfaces 1 AGP 8x or PCI-Express 128MB Video Display Card 1 USB 2.0 Ports 1 Windows XP Professional Operating System I Roxio Easy CD Creator 7 4/8 Channel Audio or Audio and Video (Desktop) I 1 GB RAM 1 160 GB Hard Drive / 8 MB Cache / 7200 RPM 1 CD Writer (For Audio) or DVD Writer (For Video) 1 3.0 GHz Intel Pentium 4 / 800 MHz FSB (Not AMD) 1 Ethernet RJ-45 Network Interfaces 1 AGP 8x or PCI-Express 128MB Video Display Card 2 USB 2.0 Ports 1 Windows XP Professional Operating System I Roxio Easy CD Creator 7 I PCI Slot (For 8ch. systems only) 2/4 Channel Audio Only (Portable) I I GB RAM 1 80 GB Hard Drive / 8 MB Cache / 7200 RPM 1 CD Writer 1 2.8 GHz Intel Pentium 4 / 800 MHz FSB (Not AMD) I Ethernet RJ-45 Network Interfaces 2 USB 2.0 Ports I Windows XP Professional Operating System 1 Roxio Easy CD Creator 7 4/8 Channel Audio or Audio and Video (portable) I I GB RAM I 120 GB Hard Drive / 8 MB Cache / 7200 RPM I CD Writer (For Audio) or DVD Writer (For Video) I 2.8 GHz Intel Pentium 4 / 800 MHz FSB (Not AMD) I Ethernet RJ-45 Network Interfaces 2 USB 2.0 Ports 1 PCMCIA Slot (For 8ch. systems only) I Windows XP Professional Operating System I Roxio Easy CD Creator 7 All specifications are subject to change without notice. All computers sourced from third parties must first f:le approved by BIS Digital prior to purchase. ..._______~--.------..___.__._'"m ___________ _ ,... ...__________~~,. ~_ _____________, c_,y'c. ........_un_____...."...__.__._..... .' ......___n...__.__...,."....___. .........n ....... ..._______.,_ "., 'M_~.