Item O7
.FROM : FAX NO. : Dec. 17 2002 05:41PM Pi
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
EMERGENCY ADD ON
Meeting Date: December 18, 2002 Division: Di~lrict 1
Hulk Item: Yes No Department: Commisl\ioner Dixie M. Spehar
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AGENDA ITEM WORDING:
Approval to usc the County owned propcrty on Stock Island lhat is adjacent to Bayshorc Manor and
the Key West Botanical Gardens for a fund-raiser.
ITEM BACKGROUND:
The flmd-raiscr, Gardcnfest Key West. wiJI take place from January] 7'h to January 191h, 2003. The
property l!l needed for parking and for vendors sening up booths for the event. The Coast Guard will
direct traffic and act as security for the event and the Key West BOlanieal Garden does carry liability
event insurance. The activity will not infringe on Bayshore Manor residents and there will only be foot
lraffic around the perimeter.
PREVIOUS REVELANT DOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDA TJONS:
TOTAL COST: BUDGETED: Yes No
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COST TO COUNTY:
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
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APPROVED BY: County Ally _ OMD/Purchasing Risk Management _
DIVISION DIRECTOR APPROVAL: lif- in. l i?-1?~~
ayor Dixie M. spei r)
DOCUMENTATION: Included To Follow Not Rcquircd_X_
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DISPOSITION: AGENDA ITEM #m
Revised ZIZ7fOl
;'ROM : FAX NO. : Dec. 17 2002 05:41PM P2
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.From: . "ShSrkeyfun@aOl.com lSMTP:Sharkeyfun@aol.comJ
Sent: Monday. December 16. 20026:59 PM
To: Doccdis 1@maitstate.fI.us
Subject: Request to use Stock Island County Property for fund raiser and Opening
Dear Mayor Spehar:
The Key West Botanical Garden SocIety is requesting the use of the adjacent county property on
January 17th- 19th, 2003. for purposes of a fundraiser. Grand Opening and GARDEN FEST KEy
WEST.
The adjacent property will be utilized for parking and for vendors setting up booths for
GAROENFEST KEY WEST.
These activities will in no way inhibit the Bayshore Manor Parking area, Due to higher than
normal traffic, we will "ot use our parking lot, rather we will have folks walk from
the parking area around the county bUildings. therefore only foot traffic will prevail around
Bayshore Manor.
The fundraiser on Friday evening will be from 530 PM to 830 PM only This WIll be a preview and
rare plant auction. This event WIll occur on Our property. We are only requesting use of parkIng lot
for overflow,
The events 1/18 Saturday will start at 8 am for setup of GARDENFEST and the Grand Opening.
The event will start at 10 and the festivities will be over by 4pm 1119 Sunday will be from 10-4
also. There will be no alcohol served on county property.
The Coast Guard has volunteered 10 direct traffic and be our security
The Key Wesl Botanical Garden Society does carry liability event Insurance
Should you need further information or have any questions. please contact me at 305-849-8733.
Thank you,
Carolann Sharkey
President and volunteer