FY2008..10/17/2007 Agreement
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
November 7, 2007
TO:
Lynda Stuart, Office Manager
Tourist Development Council
ATTN:
Maxine Pacini
Administrative Assistant
FROM:
Pamela G. Haw~
Deputy Clerk 0
At the: October 17, 2007, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
Cultmal Umbrella Event Agreements for Fiscal Year 2008, as follows: Red Barn Actors'
Studio, Inc. for Red Barn/Live Theatre, October 2007 - September 2008, in the amount of
$22,000; Island Opera Theatre of the Florida Keys, Inc. for Island Opera Theatre Concert Series,
October 2007 - June 2008, in the amount of$16,519; Key West Art & Historical Society for Key
West Art & Historical Society Cultural Events Series, October 2007 - September 2008, in the
amount of $25,000; Marathon Community Theatre, Inc. for Marathon Community Theatre
Season 2007-2008, October 2007 - September 2008, in the amount of $20,019; Key Largo
Baptist Chur"h for Key Largo Christmas Pageant, December 2007, in the amount of $3,000; The
Key West Pops, Inc. for Key West Pops Orchestra, December 2007 - March 2008, in the amount
of $8,000; South Florida Center for the Arts for Historic Holiday Candle Walk and FY 2008
Upper Keys Concert Series, December 2007 - April 2008, in the amount $25,000; Florida Keys
Community Concert Band, Inc. for Pops in the Park, November 2007 - April 2008, in the amount
of $14,640; St. Paul's Protestant Episcopal Church of Key West, FL for Performance at St.
Paul's, October 2007 - September 2008, in the amount of $8,000; Key Largo Chamber of
Commerce, Inc. for Humphrey Bogart Film Festival, November 2007, in the amount of $25,000;
Key West Symphony Orchestra, Inc. fro Key West Symphony Orchestra, November 2007 - July
2008, in the amount of $15,000; Paradise Ballet Theatre, Inc. for Nutcracker Key West,
November - December 2008, in the amount of $18,000; Florida Keys Art Guild for Florida Keys
Art Guild Festivals, November 2008 - April 2008, in the amount of $21,317; Friends of Ft.
Taylor for Pirates in Paradise, November - December 2007, in the amount of $3,500; Key West
Innkeepers Association, Inc. for Lighted Historic Inn Tour, November - December 2007, in the
amount of $3,,000; Marathon Garden Club, Inc. for Marathon Garden Club's 2007/2008 Seasonal
Events, October 2007 - March 2008, in the amount of $15,000; Performing Arts Centers Key
West for Tennessee Williams Theatre 2007-2008 Season, December 2007 - April 2008, in the
amount of $15,000; FKCC Keys Chorale for FKCC Keys Chorale Concert Series, December
2007 - May 2008, in the amount of $7,000; Key West Players for Key West Players d/b/a
Waterfront Playhouse, December 2007 - May 2008, in the amount of $18,000; Old Island
Restoration Foundation, Inc. for 48th Annual Key West House & Garden Tours and Conch Shell
Blowing Comest, December 2007 - March 2008, in the amount of $8,000; Key West Council of
the Arts for Impromptu Concerts, January - September 2008, in the amount of $10,000; Purple
Isle Art Guild for Purple Isle Art Shows, January 200S - March 200S, in the amount of $13,700;
The Studios of Key West, Inc. for 2007 - 200S Events Season, January - December 200S, in the
amount of $]4,000; Sculpture Key West, Inc. for Sculpture Key West, January - Apri1200S, in
the amount of $22,000; Middle Keys Concert Association, Inc. for Middle Keys Music Concert
Season, January - March 200S, in the amount of $10,450; Key West Art Center for Key West
Craft Show, January 200S, in the amount of $5,000; Key West Literary Seminar, Inc. for 26th
Annual Key West Literary Seminar, January 200S, in the amount of $9,000; Friends ofFt. Taylor
for Civil War Days, February 200S, in the amount of $3,500; Pigeon Key Foundation, Inc. for
Pigeon Key Art Festival, February 200S, in the amount of $ 10,000; Key West Art Center, Inc. for
Old Island Days Art Festival, February 200S, in the amount of $4,000; Harry S. Truman
Foundation, Inc. for Harry S. Truman Legacy Symposium - Truman and American Immigration
Policies, March - July 200S, in the amount of $S,OOO; Jessie Porter's Heritage House and Robert
Frost Cottage:, Inc. for Robert Frost Poetry Festival, April 200S, in the amount of $9,000; Lower
Keys Chamber of Commerce, Inc. for Underwater Music Festival, July 200S, in the amount of
$]0,300; and. Florida Keys Birding and Wildlife Festival, Inc. for Florida Keys Birding and
Wildlife Festival, September - October 200S, in the amount of$15,000.
Fishing Umbrella Event Funding Agreements for Fiscal Year 200S, as follows: Rotary
Club of Key Largo, Inc. for Take Stock in Children Backcountry Challenge, October 2007, in the
amount of $2,000; Islamorada Charter Boat Association for Islamorada Sailfish Tournament,
November/Oi~cember 2007, in the amount of $S,OOO; Key West Fishing Tournament, Inc. for
Key West Fishing Tournament, December 2007 - November 200S, in the amount of $40,000;
Tammie Gurgiolo for Don Gurgiolo Sailfish Classic, December 2007, in the amount of $3,300;
Tammie Gurgiolo for Islamorada Junior Sailfish Tournament, December 2007, in the amount of
$2,200; Tammie Gurgiolo for Key Largo Sailfish Challenge, January 200S, in the amount of
$6,500; Mike Weinbofer for World Kingfish Championship, January 200S, in the amount of
$7,500; Murray Marine, Inc. for Hog's Breath King Mackeral Tournament, January 200S, in the
amount of $] 7,000; Tammie Gurgiolo for Islamorada Women's Sailfish Tournament, February
200S, in the amount of $2,000; Capt. Terry Fisher for 10th Anniversary Capt. Leon Shell Sailfish
Tournament, February/March 2008, in the amount of $15,000; James Boker for Islamorada
All-Tackle Spring Bonefish Tournament, March 200S, in the amount of $1,500; World Sailfish
Tournament Charitable Foundation, Inc. for World Sailfish Championship, April 200S, in the
amount of $37,500; Tammie Gurgiolo for Big Boys Offshore Charity, April 200S, in the amount
of $6,000; David M. Navarro for 42nd Annual Marathon International Tarpon Tournament, May
200S, in the amount of $S,OOO; David M. Navarro for 32nd Annual Ladies Tarpon Tournament,
May 200S, in the amount of $6,000; Charlie's Coconuts LLC for Coconuts Dolphin Tournament,
May 200S, in the amount of $12,000; B.T Sales, Inc. for 22nd Annual Faro Blanco Invitational
Tarpon Toumament, May 200S, in the amount of $3,000; Golden Fly Invitational Tarpon
Tournament, Inc. for Golden Fly Tournament, May 200S, in the amount of $1,500; John
Stuempfig for Yamaha Dolphin Masters Invitational, May 200S, in the amount of $1,000; The
Don Hawley Foundation, Inc. for Don Hawley Tarpon Tournament, June 200S, in the amount of
$],500; Lower Keys Chamber of Commerce, Inc. for Big Pine & Lower Keys Dolphin
Tournament, June 200S, in the amount of $S,OOO; Gold Cup Tarpon Tournament, Inc. for Gold
Cup Tarpon Tournament, June 200S, in the amount of $1,500; Key West Gators, Inc. for Key
West Gator Club Dolphin Derby, June 200S, in the amount of $S,OOO; Florida Straits Conch
Company for Conch Republic Ladies Dolphin Championship, July 200S, in the amount of
$1,000; Professional Firefighters of Monroe County IAFF Local 3903, July 200S, in the amount
of $3,500; Tournament Consultants, Inc. for Del Brown Invitational Permit Tournament, July
200S, in the amount of $1,000; Key West Marlin Tournament, Inc. for Key West Marlin
Tournament, July 2008, in the amount of $24,000; The Redbone, Inc. for Redbone @ Large
Robert-James, Sales Little Palm Island Grand Slam, August 2008, in the amount of $5,500;
Redbone, 1m:. for Mercury SLAM Celebrity Tournament, September 2008, in the amount of
$11,000; Charlotte Ambrogio for Islamorada Invitational Fall Fly Bonefish Tournament,
September 2008, in the amount of $1,500; Redbone, Inc. for Mercury Baybone Celebrity
Tournament, September 2008, in the amount of $7,000; Charlotte Ambrogio for Mercury
Islamorada All Tackle Bonefish World Championship, October 2008, in the amount of $1,500;
and Redbone, Inc. for Mercury CheecalRedbone Celebrity Tournament, November 2008, in the
amount of $7,500.
Grant Award Agreement between Monroe County and the Dolphin Research Center, Inc.
to fund the Walkway on Causeway Project in an amount not to exceed $7,350, DAC III, FY 2008
Capital Resources.
Grant Award Agreement between Monroe County and the Dolphin Research Center, Inc.
to fund the Parking Lot Project in an amount not to exceed $33,000, DAC III, FY 2008 Capital
Resources.
Grant Award Agreement between Monroe County and Florida Keys Community College
and the Lett'~rs "FKCC" to fund the Tennessee Williams Grand Foyer Cabaret Enhancement
Project in an amount not to exceed $25,000, DAC I, FY 2008 Capital Resources.
Grant Award Agreement between Monroe County and Upper Keys Community Pool, Inc.
covering the Scoreboard and Starting Block Project at Jacob's Aquatic Center in an amount not
to exceed $4,500, DAC V, FY 2008 Capital Resources.
Grant A ward Agreement between Monroe County and Florida Keys Land & Sea Trust,
Inc. covering the Crane House Restoration and Enhancement Project in an amount not to exceed
$172,000, DAC III, FY 2008 Capital Resources.
Interlocal Grant Award Agreement between Monroe County and the City of Key West for
funding for the Smathers and Rest Beach sand.
Amendment (I st Amendment) to Agreement between Monroe County and Middle Keys
Events Council, Inc. to revise scope of services for the Marathon sm Offshore Grand Prix on
May 18-20,2007.
Amendment (1st Amendment) to Agreement between Monroe County and Islamorada
Community Entertainment, Inc. to extend Agreement to allow for completion of Segment I.
Destination Events Agreement between Monroe County and Greater Marathon Chamber
of Commerc'~ covering the Original Marathon Seafood Festival on March 15-16, 2008 in an
amount not to exceed $25,000, DAC III, Event Resources.
Turn Key Events Agreement between Monroe County and 218 Duval Street Corp.
covering Fight Night in the Keys on January 18, 2008 in an amount not to exceed $25,000
(District I allocation = $20,000, District IV allocation = $5,000, FY 2008 Event Resources).
Turn Key Events Agreement between Monroe County and Premiere Racing, Inc. covering
Acura Key West 2008 in an amount not to exceed $70,000, DAC I, FY 2008 Event Resources.
Turn Key Events Agreement between Monroe County and Hog's Breath Saloon of Key
West, Inc. covering the Key West Songwriters Festival in an amount not to exceed $40,000,
DAC I, FY 2008, Event Resources.
Destination Events Agreement between Monroe County and Upper Keys Rotary
Foundation, Inc. covering the 13th Annual Gigantic Nautical Flea Market on February 23-24,
2008, DAC IV, FY 2008 Event Resources.
Amendment (1st Amendment) to Agreement between Monroe County and Florida Keys
Birding and Wildlife Festival to revise date of event.
Destination Events Agreement between Monroe County and Lower Keys Chamber of
Commerce, Inc. covering the Lower Keys Jazz & Blues Festival in an amount not to exceed
$2,000, DAC II, FY 2008 Event Resources.
Destination Events Agreement between Monroe County and Lower Keys Chamber of
Commerce, Inc. covering the Big Pine Nautical Flea Market in an amount not to exceed $8,000,
DAC II, FY 2008 Event Resources.
Amendment (1st Amendment) to Agreement between Monroe County and the Marathon
Community Theatre, Inc. to revise their schedule of events outlined in Exhibit A.
Turn Key Events Agreement between Monroe County and Key West Tourist
Development Association in an amount not to exceed $115,000 (District I allocation = $75,000;
District II allocation = $5,000; District III allocation = $11,500; District IV allocation = $11,500;
and District V allocation = $12,000) for Fantasy Fest on October 17-26,2008.
Destination Events Agreement between Monroe County and Lower Keys Chamber of
Commerce, Inc. covering the Big Pine Key Winterfest & Island Art Fair in an amount not to
exceed $2,167, DAC II, FY 2008 Event Resources.
Agret:ment between Monroe County and the Monroe Council of the Arts d/b/a Florida
Keys Council of the Arts commencing October 1, 2007 to fund the cost of tourist related
programs.
Enclosed are two duplicate originals of each of the above-mentioned for your handling.
Should you have any questions please feel free to contact our office.
cc: County Attorney
Finance
File
FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between Monroe County,
Florida, a political subdivision of the state of Florida ("County"), and The Don Hawley
Foundation, Inc. ("Event Sponsor").
WHEREAS, Florida Keys Fishing Tournaments, Inc., the umbrella organization under
contract to the County, has recommended to the Monroe County Tourist Development Council
(hereinafter "TDC"), which has endorsed the recommendation, that certain monies be
allocated for promotion of an event by Event Sponsor; and
WHEREAS, Event Sponsor has represented and agreed that it desires and is able to
conduct the event;
NOW, THEREFORE; in consideration of the mutual promises contained herein, the
parties agree as follows:
1. County shall pay a sum not to exceed $1,500 (Fifteen Hundred Dollars) for
promotion and related expenditures effective October 17, 2007, as described in the event
budget, attached hereto as Exhibit S, for production of the Don Hawley Tarpon Tournament
in June, 2008 ("Event"). Payment will be made only after Event Sponsor submits invoices and
support documentation acceptable to the County's Finance Department within ninety (90) days
of the conclusion of the Event. Funding under this agreement terminates ninety days after the
conclusion of the Event. The advertising and promotion budget for County funding may be
altered as to the individual line items, or components, within 10% of the amount stated for that
item or component, without increasing the total dollar amount and without requiring a written
amendment to this agreement. The general non-allocated section of the Event budget may be
utilized for unforeseen allowable expenditures and for those budget lines that may require
additional funds, according to County guidelines. Monroe County's performance and
obligation to pay under this agreement is contingent upon an annual appropriation by the
County.
2. In a situation where the Event has to be postponed due to a named storm or
hurricane for which the County orders a visitor andlor resident evacuation order, the Event
Sponsor shall have thirty (30) days to provide to Florida Keys Fishing Tournaments, Inc. notice
of a new date for the Event, and shall produce the re-scheduled Event within ninety (90) days
of the original date of Event. The rescheduled date shall be authorized, in writing, by The
Florida Keys Fishing Tournaments, Inc. and forwarded to the Tourist Development Council
administrative office to be processed in the form of an Amendment to this Agreement. If the
Event Sponsor is unable to reschedule the Event, the Event Sponsor shall provide proof of the
cancellation being caused by a named storm or hurricane, and a written statement as to why
the Event cannot be rescheduled.
If the Event is cancelled or rescheduled due to a named storm or hurricane for which
the County orders a visitor andlor resident evacuation order, the County shall pay for
promotion or related expenditures of any combination of invoices for the original event date,
Don Hawley Tarpon Tournament
Fishing Umbrella Funding FY 2008
1
and/or the rescheduled date up to the amount, but not to exceed the amount of funds
allocated as described in the budget, attached hereto as Exhibit B.
3. Event Sponsor shall provide promotion and related services as described in the
Sponsor's application for funding, Exhibit A, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided through the
contracted agencies of the TDC and County. The agencies of record, shall receive payment
of work in pro~lress upon submission of documented invoices associated with the Event. Event
Sponsor fully understands that funding is obtained from tourist development taxes for which
the fiscal year ends September 30, 2008. Event Sponsor also understands that the funding
process through which this was Agreement is made available by County requires event
sponsors to submit their payment requests within ninety (90) days of the conclusion of the
event. In order for the tourist development taxes to be utilized most effectively for the purpose
for which they were authorized, attracting and promoting tourism, the budgeting process of the
County requires the Event's funding to be concluded in a timely manner. In recognition that
the timeliness of payment requests is of extreme importance to the funding of future
advertising and promotion for the stability of the tourist-based economy, Event Sponsor
agrees to submit within ninety (90) days of the conclusion of the Event all invoices and support
documentation as required by the County's Finance Department rules and policies. Event
Sponsor shall not be reimbursed nor will Event Sponsor's vendors be paid directly for
any invoices Ireceived by the County after September 30. 2008.
4. No person or entity shall be entitled to rely upon the terms, or any of them, of this
Agreement to enforce or attempt to enforce or attempt to enforce any third-party claim or
entitlement to or benefit of any service or program contemplated hereunder, and the County
and the Event Sponsor agree that neither the County nor the Event Sponsor or any agent,
officer, or employee of either, shall have the authority to inform, counsel, or otherwise indicate
that any particular individual or group of individuals, entity or entities, have entitlements or
benefits under this Agreement separate and apart, inferior to, or superior to the community in
general or for the purposes contemplated in the Agreement.
5. Event Sponsor shall reimburse County for any amount of funds expended by
County in connection with the Event if it does not occur as a result of any act or omission by
Event Sponsor.
6. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out of, in
connection with, or by reason of the services provided, event sponsored, or other activities and
funding associated with this agreement. Should the Event involve the serving or distribution of
alcoholic beverages, Event Sponsor shall obtain prior to the Event, a Liquor Liability insurance
policy naming Monroe County as a co-insured.
Don Hawley Tarpon Tournament
Fishing Umbrella Funding FY 2008
2
7. Event Sponsor shall maintain records pursuant to generally accepted accounting
principles for four (4) years after the Event and shall permit County and its agents and
employees access to said records at reasonable times.
8. County may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty (60) days prior to the Event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date of the termination.
9. Event Sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
10. Event Sponsor warrants that he/she/it has not employed, retained or otherwise
had act on his/her/its behalf any former County officer or employee in violation of Section 2 or
Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of
Ordinance No. 10-1990. For breach or violation of the provision the County may, at its
discretion terminate this contract without liability and may also, at its discretion, deduct from
the contract or purchase price, or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the former or present County officer or employee.
11. A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Section 287.017,
for CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list. By signing below, Event Sponsor warrants that he/she/it is not in
violation of this paragraph.
12. Loao: All promotional literature and display advertising with the
exception of generic advertising must display the "Florida Keys & Key West Come As You Are"
logo/trade mark (as per attached logo sample). This logo/trade mark was adopted by the
TDC and County in December 2006.
In-Countv Loqo: The logo that includes the "Monroe County Tourist Development Council"
designation is to be utilized in all approved in-county print newspaper ads, magazine ads,
street banners, posters and other approved signage efforts. Radio commercials should
include "Brou~lht to you by The Monroe County Tourist Development Council". To seek
approval, clarification and/or logo in electronic format (eps or jpg file), contact Lauren Bernat
or John Underwood with Tinsley Advertising at 305-856-6060.
Out of County Loqo: The out of county logo does NOT include the "Monroe County Tourist
Development Council" designation and is to be utilized in all other efforts including any
Don Hawley Tarpon Tournament
Fishing Umbrella Funding FY 2008
3
approved out-of-county print newspaper ads, magazine ads, television commercials, internet
advertising (banners, buttons, e-mail blasts), direct mail promotions (brochures and
pamphlets) and any approved promotional items including programs, T-shirts, hats, jackets,
trophies and koozie cups. Radio commercials should include "Brought to you by The Monroe
County Tourist Development Council". To seek approval, clarification and/or logo in electronic
format (eps o~ipg file), contact John Underwood at Tinsley Advertising at 305-856-6060.
13. Insurance Requirements are as follows: Event Sponsor, as a pre-requisite of the
Special Event governed by this agreement, shall obtain, at its own expense, insurance as specified
in this section.
Event Sponsor will not be permitted to commence work associated with the Event
(including pre-staging of personnel and material) until satisfacto~ evidence of the required
insurance has been furnished to the county as specified below. Event Sponsor shall maintain the
required insurance throughout the entire duration of the Special Event and any extensions
specified in any attached schedules. Failure to comply with this provision may result in the
immediate suspension of the Event until the required insurance has been reinstated or replaced.
Event Sponsor shall provide, to the County, as satisfacto~ evidence of the required
insurance, eit~ler:
* Certificate of Insurance
or
* Certified copy of the actual insurance policy
A certified copy of any or all insurance policies required by this contract shall be filed with the Clerk
of the BOCC prior to the Event. All insurance policies must specify that they are not subject to
cancellation, non-renewal, material change or reduction in coverage unless a minimum of thirty
(30) days prior notification is given to the County by the insurer.
Acceptance and/or approval of Event Sponsor's insurance shall not be construed as
relieving Event Sponsor from any liability or obligation assumed under this contract or imposed by
law.
The Monroe County Board of County Commissioners, its employees and officials will be
included as "Additional Insured" on all policies.
Any deviations from these General Insurance Requirements must be requested in writing on
the County form titled "Request for Waiver of Insurance Requirements" and must be approved by
Monroe County Risk Management.
Event Sponsor shall furnish the County with a certificate evidencing the insurance required
by this paragraph not later than twenty (20) days prior to the Event.
Prior to commencement of work governed by this contract, Event Sponsor shall obtain
General Liability Insurance. Coverage shall be maintained through out the life of the contract and
include, as a minimum:
* Premises Operations
* Products and Completed Operations
* Blanket contractual Liability
* Personallnju~ Liability
* Expanded Definition of Property Damage
The minimum limits acceptable shall be:
* $1,000,000.00 combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
Don Hawley Tarpon Tournament
Fishing Umbrella ,r=unding FY 2008e
4
$500,000.00 per person
$1,000,000.00 per Occurrence
$100,000.00 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made
policy, its provisions shall include coverage for claims filed on or after the effective date of this
contract. In addition, the period for which claims may be reported should extend for a minimum of
twelve (12) months following the Event.
Recognizing that the work governed by this contract involves the sales and/or distribution of
alcoholic beverages, the Contractor's General Liability Insurance policy shall include Liquor
Liability with limits equal to those of the basic coverage. A separate Liquor Liability policy is
acceptable if the coverage is not more restrictive than the Event Sponsor's General Liability policy.
*
*
*
14. Event Sponsor shall not assign or subcontract its obligations under this agreement,
except in writing and with the prior written approval of the Board of County Commissioners for
Monroe County and Vendor, which approval shall be subject to such conditions and provisions as
the Board may deem necessary.
IN WITNESS WHEREOF, e. ach p~y has caused t.h~~reement to be executed by its
duly authorized representative, the' I'r- day of -LJ( 'P<- . 2007.
(SEAL) .
Attest: Danny 11 Kolhage, ACle~~.~.";:i-.:..
C~vu.f~'~"'.c"'
De uty Clerk '.>;-;;;~:
Board of County Commissioners
of ~~oe C~A1
//~~ ~
Mayor/Chairman
By.
Secretary
The Don Hawley Foundation, Inc.
BYpd~~
(CORPORATE SEAL)
Attest:
Print Name
S t1AJRftt,./:l tV. /11 tJ'(LJ:-r
Print Name
OR
(1) Witness
(2) Witness
"V1..1',' I ~
-, /, : ! ~OV~!O'
'L,'~ !"~1I-1' "m.l-/
~~\",--, ." \-: :u" ,'''I J
.." . . 1 .1111'''0
"'" fll'
MONROE COUNTY ATTORNEY
APPROVED AS TO FORM:
J,~~ )J1 ~''1
SUSAN M. GAWSL.EY
ASSI~TY ATTORNEY
Date ' I ,J .:loo,
Print Name
Print Name
oz :C tid L - ~ON LUOl
Don Hawley Tarpon Tournament C;,C:"lC;
Fishing Umbrella Funding FY 2008
, ".:1"'0':.1
.~ 1....' II'
5
In-Countv LOQO
The
Floridd Keys
..-
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
Out-oJ-County LOQO
The
Floridd Keys
Don Hawley Tarpon Tournament
Fishing Umbrella Funding FY 2008
..-
6
EXHIBIT A
FLORIDA KEYS FISHING TOURNAMENTS, INC ..
TOURNAMENT SCHEDULE OF EVENTS
FISCAL YEAR 2007-2008
~n Hawley TarponTournament
PRINT TOURNAMENT NAME
DAY 1 DDAM LINES IN WATER
BB:: LINES OUT OF WATER
EVENING EVENT
DOPM WEIGH-IN OVER
DEI-PM OTHER EVENT jcaptain'S meeting I Kick-off
DAY 2 DEJAM LINES IN WATER
uDpM
LINES OUT WATER
DDpM
EVENING EVENT
BB:: WEIGH-IN OVER
OTHER EVENT J
DAY 3 845 AM LINES IN WATER
PM LINES OUT WATER
0:6
PM EVENING EVENT
DBpM WEIGH-IN OVER
o PM OTHER EVENT J
5 45
DAY 4 AM LINES IN WATER
3 PM LINES OUT WATER
PM EVENING EVENT
3 5 PM WEIGH-IN OVER
5 PM OTHER EVENT langler'S meeting
FY 2008 Fishing Umbrella Funding Application
EXHIBIT A
FLORIDA KEYS FISHING TOURNAMENTS, INC.,
TOURNAMENT SCHEDULE OF EVENTS
FISCAL YEAR 2007-2008
IDon Hawley TarponTournament
PRINT TOURNAMENT NAME
DAY 7'5 DEJAM LINES IN WATER
B8::
LINES OUT OF WATER
EVENING EVENT
DDpM WEIGH-IN OVER
DO-PM OTHER EVENT I
DAY j. to DEJAM LINES IN WATER
Bu"
LINES OUT WATER
DpM
EVENING EVENT
B~:: WEIGH-IN OVER
OTHER EVENT JAwards Banquet
DAY 3 B AM LINES IN WATER
PM LINES OUT WATER
0:
PM EVENING EVENT
D8PM WEIGH-IN OVER
o PM OTHER EVENT J
DAY 4 I AM LINES IN WATER
PM LINES OUT WATER
PM EVENING EVENT
PM WEIGH-IN OVER
PM OTHER EVENT I
FY 2008 Fishing Umbrella Funding Application
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
FISHING UMBRELLA EVENT BUDGET
BUDGET BREAKDOWN
line item listed beiow shall be approved by the appropriate agency of reccrd
FISCAL YEAR 2008
EVENT NAME:
Don Hawley Tarpon Tournament
MEDIA PLACEMENT & PRODUCTION COSTS: newspaper, radio, magazines,
TV, website/int,ernet advertising only
PROMOTIONAL SIGNS: posters/banners
PROMOTIONAL ITEMS: t-shirts, hats, jackets, koozie cups
$1,000.00
DIRECT MAIL F'ROMOTIONS: brochures/pamphlets!
postage & shipping
PROGRAMS:
$ 275.00
PUBLIC RELATIONS
"TROPHIES:
""GENERAL NON.ALLOCATED
$ 225.00
TOTAL:
$1,500.00
"TOURNAMENTS CANNOT EXCEED MORE THAN 30% OF THE TOTAL BUDGET IN TROPHY
LINE ITEM EXCEPT WHEN TOURNAMENTS RECEIVED SPECIAL APPROVAL FROM FKFT, INC.
BOARD OF DIR.ECTORS. 315197
~GENERAL Ne'N ALLOCATED MAY NOT EXCEED 15% OF THE ABOVE BUDGET.
AND CAN ONLY BE UTILIZED FOR ACCEPTABLE TDC ITEMS.
ACTUAL EXPENDITURES MAY DEVIATE NO MORE THAN 10% FROM THE BUDGETED LINE ITEMS
NOTED ABOVI;.
EXHIBIT B
19t6 EdifiOD
MONROE COUNTY, FLORIDA
Request For Waiver
of
buunnee Requirements
It is 'eqII09led tbot tbe insur8nee ~ 88 specified in the County'. Schedule of~
ReqllIirements, be waiw>d or modified 1BI the following conlract.
Con_r: See Event Attlw.hment - FISHING
\\9~ r:DuV\.k\"'~ J~
,
l~ --1~<'V1 ..,-~~
N._ oIE.tHy:
~
[)6\0\
NlUIle 01 Eve.t:
Co_ for: Services
Add..... of Contftetor:
C/O 1DC An: Mmnp.
ftoIte: 305-2~1552
Sellp. of Work: Adverti..mg and ProtnOtion
~ for WIIiftr. Providing fimd.. to oromote event onlv.... M"mi1TUl1 exoos1ire to
couo1v
PoHdos W8IYer wID
.ppa" lD: See A1t-.hM
~"c-;:..~w1,~~
RIIklY8.............lli) .~ \O~J, u Q , '5-1'7 -() )
DlIte: S~ \ s-\~ 1
COIID:1y AdmildJtnofor AppaJ:
AJIPI'O"ed
Not AJlPI'lWed
D8te:
Beoonll oIColU1ty C_.....aen AppaJ:
Approved
Not Approved
MedI1at D8te:
Ad.unistr.ltiooa III.otnIetioII
#4709.2