FY2008 10/17/2007
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
November 7, 2007
TO:
Lynda Stuart, Office Manager
Tourist Development Council
ATTN:
Maxine Pacini
Administrative Assistant
FROM:
Pamela G. Haw4t<-
Deputy Clerk 0
At th.: October 17, 2007, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
Cultural Umbrella Event Agreements for Fiscal Year 2008, as follows: Red Barn Actors'
Studio, Inc. for Red Barn/Live Theatre, October 2007 - September 2008, in the amount of
$22,000; Island Opera Theatre of the Florida Keys, Inc. for Island Opera Theatre Concert Series,
October 2007 - June 2008, in the amount of$16,519; Key West Art & Historical Society for Key
West Art & Historical Society Cultural Events Series, October 2007 - September 2008, in the
amount of $25,000; Marathon Community Theatre, Inc. for Marathon Community Theatre
Season 2007-2008, October 2007 - September 2008, in the amount of $20,019; Key Largo
Baptist Church for Key Largo Christmas Pageant, December 2007, in the amount of $3,000; The
Key West Pops, Inc. for Key West Pops Orchestra, December 2007 - March 2008, in the amount
of $8,000; South Florida Center for the Arts for Historic Holiday Candle Walk and FY 2008
Upper Keys Concert Series, December 2007 - April 2008, in the amount $25,000; Florida Keys
Community Concert Band, Inc. for Pops in the Park, November 2007 - April 2008, in the amount
of $14,640; St. Paul's Protestant Episcopal Church of Key West, FL for Performance at St.
Paul's, October 2007 - September 2008, in the amount of $8,000; Key Largo Chamber of
Commerce, Inc. for Humphrey Bogart Film Festival, November 2007, in the amount of $25,000;
Key West Symphony Orchestra, Inc. fro Key West Symphony Orchestra, November 2007 - July
2008, in the amount of $15,000; Paradise Ballet Theatre, Inc. for Nutcracker Key West,
November - December 2008, in the amount of$18,000; Florida Keys Art Guild for Florida Keys
Art Guild Festivals, November 2008 - April 2008, in the amount of $21,317; Friends of Ft.
Taylor for Pirates in Paradise, November - December 2007, in the amount of $3,500; Key West
Innkeepers Association, Inc. for Lighted Historic Inn Tour, November - December 2007, in the
amount of$3,000; Marathon Garden Club, Inc. for Marathon Garden Club's 2007/2008 Seasonal
Events, October 2007 - March 2008, in the amount of $15,000; Performing Arts Centers Key
West for Tennessee Williams Theatre 2007-2008 Season, December 2007 - April 2008, in the
amount of $15,000; FKCC Keys Chorale for FKCC Keys Chorale Concert Series, December
2007 - May 2008, in the amount of $7,000; Key West Players for Key West Players d/b/a
Waterfront Playhouse, December 2007 - May 2008, in the amount of $18,000; Old Island
Restoration Foundation, Inc. for 48th Annual Key West House & Garden Tours and Conch Shell
Blowing Contest, December 2007 - March 2008, in the amount of $8,000; Key West Council of
the Arts for Impromptu Concerts, January - September 2008, in the amount of $10,000; Purple
Isle Art Guild for Purple Isle Art Shows, January 2008 - March 2008, in the amount of $13,700;
The Studios of Key West, Inc. for 2007 - 2008 Events Season, January - December 2008, in the
amount of $14,000; Sculpture Key West, Inc. for Sculpture Key West, January - April 2008, in
the amount of $22,000; Middle Keys Concert Association, Inc. for Middle Keys Music Concert
Season, January - March 2008, in the amount of $10,450; Key West Art Center for Key West
Craft Show, January 2008, in the amount of $5,000; Key West Literary Seminar, Inc. for 26th
Annual Key West Literary Seminar, January 2008, in the amount of $9,000; Friends ofF!. Taylor
for Civil War Days, February 2008, in the amount of $3,500; Pigeon Key Foundation, Inc. for
Pigeon Key Art Festival, February 2008, in the amount of$IO,OOO; Key West Art Center, Inc. for
Old Island Days Art Festival, February 2008, in the amount of $4,000; Harry S. Truman
Foundation, Inc. for Harry S. Truman Legacy Symposium - Truman and American Immigration
Policies, March - July 2008, in the amount of $8,000; Jessie Porter's Heritage House and Robert
Frost Cottage, Inc. for Robert Frost Poetry Festival, April 2008, in the amount of $9,000; Lower
Keys Chamber of Commerce, Inc. for Underwater Music Festival, July 2008, in the amount of
$10,300; and Florida Keys Birding and Wildlife Festival, Inc. for Florida Keys Birding and
Wildlife Festival, September - October 2008, in the amount of$15,000.
Fishing Umbrella Event Funding Agreements for Fiscal Year 2008, as follows: Rotary
Club of Key Largo, Inc. for Take Stock in Children Backcountry Challenge, October 2007, in the
amount of $2,000; Islamorada Charter Boat Association for Islamorada Sailfish Tournament,
NovemberlDecember 2007, in the amount of $8,000; Key West Fishing Tournament, Inc. for
Key West Fishing Tournament, December 2007 - November 2008, in the amount of $40,000;
Tammie Gurgiolo for Don Gurgiolo Sailfish Classic, December 2007, in the amount of $3,300;
Tammie Gurgiolo for Islamorada Junior Sailfish Tournament, December 2007, in the amount of
$2,200; Tammie Gurgiolo for Key Largo Sailfish Challenge, January 2008, in the amount of
$6,500; Miktl Weinhofer for World Kingfish Championship, January 2008, in the amount of
$7,500; Murray Marine, Inc. for Hog's Breath King Mackeral Tournament, January 2008, in the
amount of $1 7,000; Tammie Gurgiolo for Islamorada Women's Sailfish Tournament, February
2008, in the amount of $2,000; Cap!. Terry Fisher for 10th Anniversary Capt. Leon Shell Sailfish
Tournament, FebruaryIMarch 2008, in the amount of $15,000; James Boker for Islamorada
All-Tackle Spring Bonefish Tournament, March 2008, in the amount of $1,500; World Sailfish
Tournament Charitable Foundation, Inc. for World Sailfish Championship, April 2008, in the
amount of $37,500; Tammie Gurgiolo for Big Boys Offshore Charity, April 2008, in the amount
of $6,000; David M. Navarro for 42nd Annual Marathon International Tarpon Tournament, May
2008, in the amount of $8,000; David M. Navarro for 32nd Annual Ladies Tarpon Tournament,
May 2008, in the amount of $6,000; Charlie's Coconuts LLC for Coconuts Dolphin Tournament,
May 2008, in the amount of $12,000; B.T Sales, Inc. for 22nd Annual Faro Blanco Invitational
Tarpon Tournament, May 2008, in the amount of $3,000; Golden Fly Invitational Tarpon
Tournament, Inc. for Golden Fly Tournament, May 2008, in the amount of $1,500; John
Stuempfig for Yamaha Dolphin Masters Invitational, May 2008, in the amount of $1,000; The
Don Hawley Foundation, Inc. for Don Hawley Tarpon Tournament, June 2008, in the amount of
$1,500; Lower Keys Chamber of Commerce, Inc. for Big Pine & Lower Keys Dolphin
Tournament, June 2008, in the amount of $8,000; Gold Cup Tarpon Tournament, Inc. for Gold
Cup Tarpon Tournament, June 2008, in the amount of $1,500; Key West Gators, Inc. for Key
West Gator Club Dolphin Derby, June 2008, in the amount of $8,000; Florida Straits Conch
Company for Conch Republic Ladies Dolphin Championship, July 2008, in the amount of
$1,000; Professional Firefighters of Monroe County IAFF Local 3903, July 2008, in the amount
of $3,500; Tournament Consultants, Inc. for Del Brown Invitational Permit Tournament, July
2008, in the amount of $1,000; Key West Marlin Tournament, Inc. for Key West Marlin
Tournament, July 2008, in the amount of $24,000; The Redbone, Inc. for Redbone @ Large
Robert-James, Sales Little Palm Island Grand Slam, August 2008, in the amount of $5,500;
Redbone, Inc. for Mercury SLAM Celebrity Tournament, September 2008, in the amount of
$11,000; Charlotte Ambrogio for Islamorada Invitational Fall Fly Bonefish Tournament,
September 2008, in the amount of $1,500; Redbone, Inc. for Mercury Baybone Celebrity
Tournament, September 2008, in the amount of $7,000; Charlotte Ambrogio for Mercury
Islamorada All Tackle Bonefish World Championship, October 2008, in the amount of $1,500;
and Redbone:, Inc. for Mercury Cheeca/Redbone Celebrity Tournament, November 2008, in the
amount of $7,500.
Grant Award Agreement between Momoe County and the Dolphin Research Center, Inc.
to fund the Walkway on Causeway Project in an amount not to exceed $7,350, DAC III, FY 2008
Capital Resources.
Grant Award Agreement between Momoe County and the Dolphin Research Center, Inc.
to fund the Parking Lot Project in an amount not to exceed $33,000, DAC III, FY 2008 Capital
Resources.
Grant A ward Agreement between Momoe County and Florida Keys Community College
and the Lettl~rs "FKCC" to fund the Tennessee Williams Grand Foyer Cabaret Enhancement
Project in an amount not to exceed $25,000, DAC I, FY 2008 Capital Resources.
Grant Award Agreement between Momoe County and Upper Keys Community Pool, Inc.
covering the Scoreboard and Starting Block Project at Jacob's Aquatic Center in an amount not
to exceed $4,500, DAC V, FY 2008 Capital Resources.
Grant Award Agreement between Momoe County and Florida Keys Land & Sea Trust,
Inc. covering the Crane House Restoration and Enhancement Project in an amount not to exceed
$172,000, DAC III, FY 2008 Capital Resources.
Interlocal Grant Award Agreement between Momoe County and the City of Key West for
funding for the Smathers and Rest Beach sand.
Amendment (1st Amendment) to Agreement between Momoe County and Middle Keys
Events Council, Inc. to revise scope of services for the Marathon SBI Offshore Grand Prix on
May 18-20,2007.
Amendment (1st Amendment) to Agreement between Momoe County and Islamorada
Community Entertainment, Inc. to extend Agreement to allow for completion of Segment I.
Destination Events Agreement between Momoe County and Greater Marathon Chamber
of Commercl~ covering the Original Marathon Seafood Festival on March 15-16, 2008 in an
amount not to exceed $25,000, DAC III, Event Resources.
Turn Key Events Agreement between Momoe County and 218 Duval Street Corp.
covering Fight Night in the Keys on January 18, 2008 in an amount not to exceed $25,000
(District I allocation = $20,000, District IV allocation = $5,000, FY 2008 Event Resources).
Turn Key Events Agreement between Monroe County and Premiere Racing, Inc. covering
Acura Key West 2008 in an amount not to exceed $70,000, DAC I, FY 2008 Event Resources.
Turn Key Events Agreement between Monroe County and Hog's Breath Saloon of Key
West, Inc. covering the Key West Songwriters Festival in an amount not to exceed $40,000,
DAC I, FY 2008, Event Resources.
Destination Events Agreement between Monroe County and Upper Keys Rotary
Foundation, Inc. covering the 13th Annual Gigantic Nautical Flea Market on February 23-24,
2008, DAC IV, FY 2008 Event Resources.
Amendment (I st Amendment) to Agreement between Monroe County and Florida Keys
Birding and Wildlife Festival to revise date of event.
Destination Events Agreement between Monroe County and Lower Keys Chamber of
Commerce, Ilnc. covering the Lower Keys Jazz & Blues Festival in an amount not to exceed
$2,000, DAC II, FY 2008 Event Resources.
Destination Events Agreement between Monroe County and Lower Keys Chamber of
Commerce, Inc. covering the Big Pine Nautical Flea Market in an amount not to exceed $8,000,
DAC II, FY 2008 Event Resources.
Amendment (1st Amendment) to Agreement between Monroe County and the Marathon
Community Theatre, Inc. to revise their schedule of events outlined in Exhibit A.
Turn Key Events Agreement between Monroe County and Key West Tourist
Developmenlt Association in an amount not to exceed $115,000 (District I allocation = $75,000;
District II allocation = $5,000; District III allocation = $11,500; District IV allocation = $11,500;
and District V allocation = $12,000) for Fantasy Fest on October 17-26,2008.
Destination Events Agreement between Monroe County and Lower Keys Chamber of
Commerce, Inc. covering the Big Pine Key Winterfest & Island Art Fair in an amount not to
exceed $2,167, DAC II, FY 2008 Event Resources.
Agre,~ment between Monroe County and the Monroe Council of the Arts d/b/a Florida
Keys Counciil of the Arts commencing October I, 2007 to fund the cost of tourist related
programs.
Enclosed are two duplicate originals of each of the above-mentioned for your handling.
Should you have any questions please feel free to contact our office.
cc: County Attorney
Financ:e
File
FUNDING AGREEMENT
THIS AGFlEEMENT is made and entered into by and between Monroe County, Florida, a political
subdivision of thl3 s~ of Florida ("County"), and Key West Harry S. Truman Foundation, Inc. ("Event
Sponsor") on this L day of ~,2007.
WHEREAS, the umbrella organization under contract to the County has recommended to the Monroe
County Tourist DI3velopment Council ("TDC"), which has endorsed the recommendation, that certain monies be
allocated for promotion of an event by Event Sponsor;
NOW THEREFORE, in consideration of the mutual promises contained herein, the parties agree as
follows:
1. Amount: County shall pay a sum not to exceed $8,000 (Eight Thousand Dollars) effective
October 17, 2007 for promotion and related expenditures, as described in the event budget, attached hereto
as Exhibit 8, for production of the Harry S. Truman Legacy Symposium: Truman and American
Immigration Po~icies between March and July 2008. Payment will be made only after Event Sponsor
submits invoices and support documentation acceptable to the County's Finance Department. The advertising
and promotion budget using County funding may be altered as to the individual line items, or components,
within 10% of th'3 amount stated for that item or component, without increasing the total dollar amount and
without requiring a written amendment to this agreement. The general non-allocated section of an Umbrella
event budget malY be utilized for unforeseen permissible expenditures and for those budget lines that may
require additionall funds. Monroe County's performance and obligation to pay under this agreement is
contingent upon an annual appropriation by the County.
2. Duties of Event Sponsor: Event Sponsor shall provide promotion and related services as
described in the Sponsor's application for funding, Exhibit A, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided through the contracted
agencies of the TDC and County.
3. Invoicina: The contracted agencies of record shall receive payment of work in progress
upon submission of documented invoices associated with the event. Event sponsor fully understands that
funding is obtained from tourist development taxes for which the fiscal year ends September 30, 2008. Event
sponsor also understands that the funding process through which this contract was made available by County
requires event sponsors to submit their payment requests as quickly as possible and to finalize all such
requests before the end of the fiscal year, if at all possible. In order for the tourist development taxes to be
utilized most effectively for the purpose for which they were authorized, attracting and promoting tourism, the
budgeting process of the County requires the event's funding to be concluded in a timely manner. In
recognition that the timeliness of payment requests is of extreme importance to the funding of future
advertising and promotion for the stability of the tourist-based economy, Event Sponsor agrees to submit by
September 30, 2008, all invoices and support documentation as required by the County's Finance Department
rules and policies. Event Sponsor shall not be reimbursed nor will Event Sponsor's vendors be paid
directly for any invoices received by the County after September 30, 2008, except that for events with
promotional expenditures incurred between July 1 and September 30, 2008, invoices must be
submitted within ninety (90) days of the conclusion of the event.
4. Reimbursement to County: Event Sponsor shall reimburse County for any amount of funds
expended by County in connection with an event which does not occur as a result of any act or omission by
Event Sponsor.
Harry S. Truman
Cultural Umbrella Funding FY 2008
Contract 10#: 355
1
5. Indemnification: Event Sponsor covenants and agrees to indemnify and hold harmless and
defend Monroe County, its officers, employees, and agents including the Tourist Development Council and Visit
Florida Keys from any and all claims for bodily injury (including death), personal injury, and property damage
(including property owned by Monroe County) and any other losses, damages, and expenses (including
attorney's fees) which arise out of, in connection with, or by reason of the services provided, event sponsored,
or other activities and funding associated with this agreement. Should event involve the serving or distribution
of alcoholic bevelrages, Event Sponsor shall obtain prior to the event a Liquor Liability insurance policy naming
Monroe County as a co-insured.
6. Relcords: Event Sponsor shall maintain records pursuant to generally accepted accounting
principles for four (4) years after the event and shall permit County and its agents and employees access to
said records at reasonable times.
7. Termination: County may terminate this agreement without cause by providing written notice to
Event Sponsor, through its officer, agent, or representative, no less than sixty (60) days prior to the event and
may terminate for breach upon providing to Event Sponsor, through its officer, agent or representative, notice
at least seven m days prior to the effective date of the termination. Notice is deemed received by Event
Sponsor when hand delivered, delivered by national courier with proof of delivery, or by U.S. mail upon verified
receipt or upon the date of refusal or non-acceptance of delivery.
8. Conflicts: Event sponsor is an independent contractor and shall disclose any potential conflicts
of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code, Article XXI.
9. Non-Collusion: By signing below, Event Sponsor warrants that he/she/it has not employed,
retained or othenlVise had act on his/her/its behalf any former County officer or employee in violation of Section
2 of Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 10-
1990. For breach or violation of the provision the County may, at its discretion terminate this contract without
liability and may also, at its discretion, deduct from the contract or purchase price, or othenlVise recover, the full
amount of any fee, commission, percentage, gift, or consideration paid to the former or present County officer
or employee.
10. Public Entities Crimes: A person or affiliate who has been placed on the convicted vendor list
following a conviiction for public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair
of a public building or public work, may not submit bids on leases of real property to public entity, may not be
awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in excess of the threshold amount provided in
Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list.
11. Loao: All promotional literature and display advertising with the exception of generic
advertising must display the "Florida Keys & Key West Come As You Are" logo/trade mark (as per attached
logo sample). This logo/trade mark was adopted by the TDC and County in December 2006.
In-Countv Loao: The logo that includes the "Monroe County Tourist Development Council" designation is to be
utilized in all approved in-county print newspaper ads, magazine ads, street banners, posters and other
approved signagl~ efforts. Radio commercials should include "Brought to you by The Monroe County Tourist
Development Council". To seek approval, clarification and/or logo in electronic format (eps or jpg file), contact
John UndenIVood with Tinsley Advertising at 305-856-6060.
Out of County Loao: The out of county logo does NOT include the "Monroe County Tourist Development
Council" designation and is to be utilized in all other efforts including any approved out-of-county print
Harry S. Truman
Cultural Umbrella Funding FY 2008
Contract 10#: 355
2
newspaper ads, magazine ads, television commercials, internet advertising (banners, buttons, e-mail blasts),
direct mail promotions (brochures and pamphlets) and any approved promotional items including programs, T-
shirts, hats, jackets, trophies and koozie cups. Radio commercials should include "Brought to you by The
Monroe County Tourist Development Council". To seek approval, clarification and/or logo in electronic format
(eps orjpg file), contact Emerson Fales or John Underwood at Tinsley Advertising at 305-856-6060.
12. Insurance Reauirements: Event Sponsor, as a pre-requisite of the Special Event governed by
this agreement, shall obtain, at its own expense, insurance as specified in this section.
Event Sponsor will not be permitted to commence work associated with the Event (including pre-
staging of personnel and material) until satisfactory evidence of the required insurance has been furnished to
the county as specified below. Event Sponsor shall maintain the required insurance throughout the entire
duration of the Special Event and any extensions specified in any attached schedules. Failure to comply with
this provision may result in the immediate suspension of the Event until the required insurance has been
reinstated or replaced. Event Sponsor shall provide, to the County, as satisfactory evidence of the required
insurance, either:
. Certificate of Insurance
or
. Certified copy of the actual insurance policy
A certified copy of any or all insurance policies required by this contract shall be filed with the Clerk of the
BOCC prior to the Event.
All insurance policies must specify that they are not subject to cancellation, non-renewal, material
change or reduction in coverage unless a minimum of thirty (30) days prior notification is given to the County by
the insurer.
Acceptance and/or approval of Event Sponsor's insurance shall not be construed as relieving Event
Sponsor from any liability or obligation assumed under this contract or imposed by law.
The Monroe County Board of County Commissioners, its employees and officials will be included as
"Additional Insured" on all policies.
Any deviations from these General Insurance Requirements must be requested in writing on the County
form titled "Request for Waiver of Insurance Requirements" and must be approved by Monroe County Risk
Management.
Event Sponsor shall furnish the County with a certificate evidencing the insurance required by this
paragraph not latlsr than twenty (20) days prior to the event.
Prior to commencement of work governed by this contract, Event Sponsor shall obtain General Liability
Insurance. Coverage shall be maintained through out the life of the contract and include, as a minimum:
. Prl3mises Operations
. Pmducts and Completed Operations
. Blanket contractual Liability
. Personal Injury Liability
. Expanded Definition of Property Damage
The minimum limits acceptable shall be:
. $1,000,000.00 combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
. $500,000.00 per person
. $1,000,000.00 per Occurrence
. $100,000.00 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract. In addition, the
period for which claims may be reported should ex1end for a minimum of twelve (12) months following the
acceptance of work by the County.
Harry S. Truman
Cultural Umbrella Funding FY 2008
Contract 10#: 355
3
Recognizing that the work governed by this contract involves the sales and/or distribution of alcoholic
beverages, the Contractor's General Liability Insurance policy shall include Liquor Liability with limits equal to
those of the basic coverage.
A separate Liquor Liability policy is acceptable if the coverage is not more restrictive than the
contractor's General Liability policy.
IN WITNESS WHEREOF, the parties havE! executed this Agreement the day and year above written.
/?>, "
i'~ f'
~ , ,,<:/'~;;~i:r/'-' \: \ .>', ~;'-;^-,,\:
~,olhage, Clerk:{c?:.lIl"C'''' \e \ ",W ji
- fI''''''' \ 'j '~,,' ',' ','
~ \\~ .~:l, 2.> \~",' };i;7.~.(l
........, ,./".'......:'.
O.r, --"""~:'r'
C"Ol.l "f"~;:'.1'"
Board of County Commissioners
of Monroe County
~~L}~
Mayor/Chairman
o
(CORPORATE SEAL)
Key West Harry S. Truman Foundation,
Inc.
Attest:
Secretary
Print Name
Date: 7/~S/o7
,
By.
Print Name
OR TWO WITNESSES
(1 )
Print Name
Date:
\.0 c::-;:
, I I -'
c. M ~l l..'._
c: '. .
C~
I ::I: ,'--
c' ~
_.:::J
, r- ::....::' f~
C) .J .C)
l,~ I -",.,
:> - iJ.J
C Cl (..:l (-~)
U.j :z: .~ cr::
-, r- ...:;': 0
= Cl
1.:- = ::E
......
MONROE COUNTY ATTORNEY
PPROVED AS 0 FORM;
,
SUSAN M. IMSLEY
O ASSISTANT COUNTY ATTORNEY
ate ') ,... /9 -alnC/"7
Harry S. Truman
Cultural Umbrella Funding FY 2008
Contract 10#: 355
4
In-County Loao
The
Florida Keys
-.-
MONROE COUNTY TOURIST DEVElOPMENT COUNCIL
Out-ot-County Loao
The
Florida Keys
-.-
Harry S. Truman
Cultural Umbrella ~unding FY 2008
Contract 10#: 355
5
EXHIBIT A
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
CULTURAL UMBRELLA
SCHEDULE OF EVENTS
FISCAL YEAR 2008
EVENT NAME: Harry S Truman Legacy Symposium:
Truman and American Immigration Policies
List scheduled event activities in date order. !f pre-promotion is included, indicate the event
dates of the next season. If funded, funds will be reimbursed only for the promotion of event
activities listed here.
IF FUNDED, EXHIBITS A AND B WILL BECOME PART OF YOUR CONTRACT AND TRANSMITTED TO THE
OFFICE OF THE CLERK OF THE COURT.
Pre-Events:
Permanent welbsite - continually updated http://WWW.TrumanSvmposium.Com
Announcements in scholarly journals, calendars of events, etc June 2007 to April 2008
Posters. invitations, brochures available February 2008
Brochures (rack cards) distributed February 2008
Posters distributed April 2008
Little White House exhibit on Irnmigration going up March 15,2008 through July 1,2008
Public radio advertising end of April and first two weeks of May 2008
Print ads in South Florida newspapers first two weeks of May 2008
Friday, May ,2008 afternoon workshop hosted by the National Archives on using the National
Archives as a source of information on immigration. While largely for use by scholars, it is open
to all interestecl public.
Friday, May ,2008 - 6:00 to 10:00 prn Reception of honored guests and presenters with
tours of the Little White House. This reception allows participants and presenters to meet and
mingle and will feature the opening key note address.
Saturday, May ,2008 - 8:30 am to 230 om
SympOSium pmsentations, panel discussions and speeches at Tennessee Williams Fine Arts
Center, Florida Keys Community College
Videotaping of Ithe conference for use by Florida Educational Television Network
Copies in permanent collections of F'orida Keys C"rnmunity College, Truman Presidential
Library and the Little White House. Audit feed and Video tap wi!1 be offered to C-Span.
Munroe County Taunst Oew.'lopment Ccunc.1 eJltur:..: L.r;~brl/l<l A;:.;p.:..:,:,(,;JiI ,..:y 20Dd
Text of presentations transcribed and edited and sent for publication in book form by Truman
State University Press. Several editions are about to be released, The Truman Legacy of
National Securilty is available through national booksellers like Amazon or Barnes and Nobles.
We invited C-span and National Public Radio to cover this conference.
EXHIBIT B
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
CULTURAL UMBRELLA EVENT BUDGET
BUDGET BREAKDOWN
line items listed below must be approved by the appropriate agency of record
FISCAL YEAR 2008
EVENT NAME:
Harry S Truman Leaacy Symposium: Truman & American Immigration Policies
MEDIA PLACEMENT & PRODUCTION COSTS: newspaper, radio, magazines,
TV, web.lta/lnternet ;Idvertlslng only $ 6,000.00
PROMOTIONAL SIG~IS: postera/banne..
PROMOTIONAL ITENIS: '-shirts, hats, jackets, koozle cups
DIRECT MAIL PROMC)TIONS: brochures/pamphletsi
postage & shipping
$ 600.00
PROGRAMS:
PUBLIC RELATIONS
"GENERAL NON-ALLOCATED
$ 600.00
$ 500.00
$
300.00
TOTAL:
$ 8.000.00
"GENERAL NON ALLiQCATED MAY NOT EXCEED 15% OF THE ABOVE BUDGET.
AND CAN ONLY BE UITILlZED FOR ACCEPTABLE TDC ITEMS.
ACTUAL EXPENDITURES MAY DEVIATE NO MORE THAN 10% FROM THE BUDGETED LINE ITEMS
NOTED ABOVE.
1996 Edition
MONROE COUNTY, FLORIDA
Request For Waiver
of
Insurance Requirements
It is requested that the insurance requirements, as specified in the County's Schedule ofInsurance
Requirements, be waived or modified on the following contract.
Contractor: See Event Attachment - CULTURAL '"
NameofEntity: t0/.J"1!!~ G,C;~ "-t-~/~'
NameofEvent:rfI~ / : .
----- d- - '. ~
Contract for: Services } M
Address of Contractor:
CIO TDC Att: Maxine
Phone: ~:05-296-1552
Scope of Work: Advertising and Promotion
Reason for Waiver: Providing funds to promote event onlv.... Minimal exposure to
county
Policies VVaiver will
apply to: . (;~"IQ(,,1
( ,. b /');1
... I~. i""
Signature of Contractor:
~=~~'====, == 1:, ================----====
Approved , Not Approved
Risk Management: i;;:D,S(t u~Jb./ ":y J .vi
'-S' ,;{Ol
MszI:Itt6~
Date:
County Administrator Appeal:
Approved
Not Approved
Dale:
Board of County Commissioners Appeal:
Approved
Not Approved
Meeting Date:
Administration Instruction
#4709.2