FY2008 10/17/2007
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
November 7, 2007
TO:
Lynda Stuart, Office Manager
Tourist Development Council
ATTN:
Maxine Pacini
Administrative Assistant
FROM:
Pamela G. Haw4t<-
Deputy Clerk 0
At th.: October 17, 2007, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
Cultural Umbrella Event Agreements for Fiscal Year 2008, as follows: Red Barn Actors'
Studio, Inc. for Red Barn/Live Theatre, October 2007 - September 2008, in the amount of
$22,000; Island Opera Theatre of the Florida Keys, Inc. for Island Opera Theatre Concert Series,
October 2007 - June 2008, in the amount of$16,519; Key West Art & Historical Society for Key
West Art & Historical Society Cultural Events Series, October 2007 - September 2008, in the
amount of $25,000; Marathon Community Theatre, Inc. for Marathon Community Theatre
Season 2007-2008, October 2007 - September 2008, in the amount of $20,019; Key Largo
Baptist Church for Key Largo Christmas Pageant, December 2007, in the amount of $3,000; The
Key West Pops, Inc. for Key West Pops Orchestra, December 2007 - March 2008, in the amount
of $8,000; South Florida Center for the Arts for Historic Holiday Candle Walk and FY 2008
Upper Keys Concert Series, December 2007 - April 2008, in the amount $25,000; Florida Keys
Community Concert Band, Inc. for Pops in the Park, November 2007 - April 2008, in the amount
of $14,640; St. Paul's Protestant Episcopal Church of Key West, FL for Performance at St.
Paul's, October 2007 - September 2008, in the amount of $8,000; Key Largo Chamber of
Commerce, Inc. for Humphrey Bogart Film Festival, November 2007, in the amount of $25,000;
Key West Symphony Orchestra, Inc. fro Key West Symphony Orchestra, November 2007 - July
2008, in the amount of $15,000; Paradise Ballet Theatre, Inc. for Nutcracker Key West,
November - December 2008, in the amount of$18,000; Florida Keys Art Guild for Florida Keys
Art Guild Festivals, November 2008 - April 2008, in the amount of $21,317; Friends of Ft.
Taylor for Pirates in Paradise, November - December 2007, in the amount of $3,500; Key West
Innkeepers Association, Inc. for Lighted Historic Inn Tour, November - December 2007, in the
amount of$3,000; Marathon Garden Club, Inc. for Marathon Garden Club's 2007/2008 Seasonal
Events, October 2007 - March 2008, in the amount of $15,000; Performing Arts Centers Key
West for Tennessee Williams Theatre 2007-2008 Season, December 2007 - April 2008, in the
amount of $15,000; FKCC Keys Chorale for FKCC Keys Chorale Concert Series, December
2007 - May 2008, in the amount of $7,000; Key West Players for Key West Players d/b/a
Waterfront Playhouse, December 2007 - May 2008, in the amount of $18,000; Old Island
Restoration Foundation, Inc. for 48th Annual Key West House & Garden Tours and Conch Shell
Blowing Contest, December 2007 - March 2008, in the amount of $8,000; Key West Council of
the Arts for Impromptu Concerts, January - September 2008, in the amount of $10,000; Purple
Isle Art Guild for Purple Isle Art Shows, January 2008 - March 2008, in the amount of $13,700;
The Studios of Key West, Inc. for 2007 - 2008 Events Season, January - December 2008, in the
amount of $14,000; Sculpture Key West, Inc. for Sculpture Key West, January - April 2008, in
the amount of $22,000; Middle Keys Concert Association, Inc. for Middle Keys Music Concert
Season, January - March 2008, in the amount of $10,450; Key West Art Center for Key West
Craft Show, January 2008, in the amount of $5,000; Key West Literary Seminar, Inc. for 26th
Annual Key West Literary Seminar, January 2008, in the amount of $9,000; Friends ofF!. Taylor
for Civil War Days, February 2008, in the amount of $3,500; Pigeon Key Foundation, Inc. for
Pigeon Key Art Festival, February 2008, in the amount of$IO,OOO; Key West Art Center, Inc. for
Old Island Days Art Festival, February 2008, in the amount of $4,000; Harry S. Truman
Foundation, Inc. for Harry S. Truman Legacy Symposium - Truman and American Immigration
Policies, March - July 2008, in the amount of $8,000; Jessie Porter's Heritage House and Robert
Frost Cottage, Inc. for Robert Frost Poetry Festival, April 2008, in the amount of $9,000; Lower
Keys Chamber of Commerce, Inc. for Underwater Music Festival, July 2008, in the amount of
$10,300; and Florida Keys Birding and Wildlife Festival, Inc. for Florida Keys Birding and
Wildlife Festival, September - October 2008, in the amount of$15,000.
Fishing Umbrella Event Funding Agreements for Fiscal Year 2008, as follows: Rotary
Club of Key Largo, Inc. for Take Stock in Children Backcountry Challenge, October 2007, in the
amount of $2,000; Islamorada Charter Boat Association for Islamorada Sailfish Tournament,
NovemberlDecember 2007, in the amount of $8,000; Key West Fishing Tournament, Inc. for
Key West Fishing Tournament, December 2007 - November 2008, in the amount of $40,000;
Tammie Gurgiolo for Don Gurgiolo Sailfish Classic, December 2007, in the amount of $3,300;
Tammie Gurgiolo for Islamorada Junior Sailfish Tournament, December 2007, in the amount of
$2,200; Tammie Gurgiolo for Key Largo Sailfish Challenge, January 2008, in the amount of
$6,500; Miktl Weinhofer for World Kingfish Championship, January 2008, in the amount of
$7,500; Murray Marine, Inc. for Hog's Breath King Mackeral Tournament, January 2008, in the
amount of $1 7,000; Tammie Gurgiolo for Islamorada Women's Sailfish Tournament, February
2008, in the amount of $2,000; Cap!. Terry Fisher for 10th Anniversary Capt. Leon Shell Sailfish
Tournament, FebruaryIMarch 2008, in the amount of $15,000; James Boker for Islamorada
All-Tackle Spring Bonefish Tournament, March 2008, in the amount of $1,500; World Sailfish
Tournament Charitable Foundation, Inc. for World Sailfish Championship, April 2008, in the
amount of $37,500; Tammie Gurgiolo for Big Boys Offshore Charity, April 2008, in the amount
of $6,000; David M. Navarro for 42nd Annual Marathon International Tarpon Tournament, May
2008, in the amount of $8,000; David M. Navarro for 32nd Annual Ladies Tarpon Tournament,
May 2008, in the amount of $6,000; Charlie's Coconuts LLC for Coconuts Dolphin Tournament,
May 2008, in the amount of $12,000; B.T Sales, Inc. for 22nd Annual Faro Blanco Invitational
Tarpon Tournament, May 2008, in the amount of $3,000; Golden Fly Invitational Tarpon
Tournament, Inc. for Golden Fly Tournament, May 2008, in the amount of $1,500; John
Stuempfig for Yamaha Dolphin Masters Invitational, May 2008, in the amount of $1,000; The
Don Hawley Foundation, Inc. for Don Hawley Tarpon Tournament, June 2008, in the amount of
$1,500; Lower Keys Chamber of Commerce, Inc. for Big Pine & Lower Keys Dolphin
Tournament, June 2008, in the amount of $8,000; Gold Cup Tarpon Tournament, Inc. for Gold
Cup Tarpon Tournament, June 2008, in the amount of $1,500; Key West Gators, Inc. for Key
West Gator Club Dolphin Derby, June 2008, in the amount of $8,000; Florida Straits Conch
Company for Conch Republic Ladies Dolphin Championship, July 2008, in the amount of
$1,000; Professional Firefighters of Monroe County IAFF Local 3903, July 2008, in the amount
of $3,500; Tournament Consultants, Inc. for Del Brown Invitational Permit Tournament, July
2008, in the amount of $1,000; Key West Marlin Tournament, Inc. for Key West Marlin
Tournament, July 2008, in the amount of $24,000; The Redbone, Inc. for Redbone @ Large
Robert-James, Sales Little Palm Island Grand Slam, August 2008, in the amount of $5,500;
Redbone, Inc. for Mercury SLAM Celebrity Tournament, September 2008, in the amount of
$11,000; Charlotte Ambrogio for Islamorada Invitational Fall Fly Bonefish Tournament,
September 2008, in the amount of $1,500; Redbone, Inc. for Mercury Baybone Celebrity
Tournament, September 2008, in the amount of $7,000; Charlotte Ambrogio for Mercury
Islamorada All Tackle Bonefish World Championship, October 2008, in the amount of $1,500;
and Redbone:, Inc. for Mercury Cheeca/Redbone Celebrity Tournament, November 2008, in the
amount of $7,500.
Grant Award Agreement between Momoe County and the Dolphin Research Center, Inc.
to fund the Walkway on Causeway Project in an amount not to exceed $7,350, DAC III, FY 2008
Capital Resources.
Grant Award Agreement between Momoe County and the Dolphin Research Center, Inc.
to fund the Parking Lot Project in an amount not to exceed $33,000, DAC III, FY 2008 Capital
Resources.
Grant A ward Agreement between Momoe County and Florida Keys Community College
and the Lettl~rs "FKCC" to fund the Tennessee Williams Grand Foyer Cabaret Enhancement
Project in an amount not to exceed $25,000, DAC I, FY 2008 Capital Resources.
Grant Award Agreement between Momoe County and Upper Keys Community Pool, Inc.
covering the Scoreboard and Starting Block Project at Jacob's Aquatic Center in an amount not
to exceed $4,500, DAC V, FY 2008 Capital Resources.
Grant Award Agreement between Momoe County and Florida Keys Land & Sea Trust,
Inc. covering the Crane House Restoration and Enhancement Project in an amount not to exceed
$172,000, DAC III, FY 2008 Capital Resources.
Interlocal Grant Award Agreement between Momoe County and the City of Key West for
funding for the Smathers and Rest Beach sand.
Amendment (1st Amendment) to Agreement between Momoe County and Middle Keys
Events Council, Inc. to revise scope of services for the Marathon SBI Offshore Grand Prix on
May 18-20,2007.
Amendment (1st Amendment) to Agreement between Momoe County and Islamorada
Community Entertainment, Inc. to extend Agreement to allow for completion of Segment I.
Destination Events Agreement between Momoe County and Greater Marathon Chamber
of Commercl~ covering the Original Marathon Seafood Festival on March 15-16, 2008 in an
amount not to exceed $25,000, DAC III, Event Resources.
Turn Key Events Agreement between Momoe County and 218 Duval Street Corp.
covering Fight Night in the Keys on January 18, 2008 in an amount not to exceed $25,000
(District I allocation = $20,000, District IV allocation = $5,000, FY 2008 Event Resources).
Turn Key Events Agreement between Monroe County and Premiere Racing, Inc. covering
Acura Key West 2008 in an amount not to exceed $70,000, DAC I, FY 2008 Event Resources.
Turn Key Events Agreement between Monroe County and Hog's Breath Saloon of Key
West, Inc. covering the Key West Songwriters Festival in an amount not to exceed $40,000,
DAC I, FY 2008, Event Resources.
Destination Events Agreement between Monroe County and Upper Keys Rotary
Foundation, Inc. covering the 13th Annual Gigantic Nautical Flea Market on February 23-24,
2008, DAC IV, FY 2008 Event Resources.
Amendment (I st Amendment) to Agreement between Monroe County and Florida Keys
Birding and Wildlife Festival to revise date of event.
Destination Events Agreement between Monroe County and Lower Keys Chamber of
Commerce, Ilnc. covering the Lower Keys Jazz & Blues Festival in an amount not to exceed
$2,000, DAC II, FY 2008 Event Resources.
Destination Events Agreement between Monroe County and Lower Keys Chamber of
Commerce, Inc. covering the Big Pine Nautical Flea Market in an amount not to exceed $8,000,
DAC II, FY 2008 Event Resources.
Amendment (1st Amendment) to Agreement between Monroe County and the Marathon
Community Theatre, Inc. to revise their schedule of events outlined in Exhibit A.
Turn Key Events Agreement between Monroe County and Key West Tourist
Developmenlt Association in an amount not to exceed $115,000 (District I allocation = $75,000;
District II allocation = $5,000; District III allocation = $11,500; District IV allocation = $11,500;
and District V allocation = $12,000) for Fantasy Fest on October 17-26,2008.
Destination Events Agreement between Monroe County and Lower Keys Chamber of
Commerce, Inc. covering the Big Pine Key Winterfest & Island Art Fair in an amount not to
exceed $2,167, DAC II, FY 2008 Event Resources.
Agre,~ment between Monroe County and the Monroe Council of the Arts d/b/a Florida
Keys Counciil of the Arts commencing October I, 2007 to fund the cost of tourist related
programs.
Enclosed are two duplicate originals of each of the above-mentioned for your handling.
Should you have any questions please feel free to contact our office.
cc: County Attorney
Financ:e
File
FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between Monroe County,
Florida, a political subdivision of the state of Florida ("County"), and Key West Fishing
Tournament, Inc. ("Event Sponsor").
WHEREAS, Florida Keys Fishing Tournaments, Inc., the umbrella organization under
contract to the County, has recommended to the Monroe County Tourist Development Council
(hereinafter "TDC"), which has endorsed the recommendation, that certain monies be
allocated for promotion of an event by Event Sponsor; and
WHEREAS, Event Sponsor has represented and agreed that it desires and is able to
conduct the event;
NOW, THEREFORE; in consideration of the mutual promises contained herein, the
parties agree as follows:
1. County shall pay a sum not to exceed $40,000 (Forty Thousand Dollars) for
promotion and related expenditures effective October 1, 2007, as described in the event
budget, attached hereto as Exhibit S, for production of the Key West Fishing Tournament
between Decl~mber 2007 and November 2008 (To include: Awards Presentation for FY
2007 Tournament/Key West Fishing Tournament/Kickoff/Southernmost Swordfish
Tournament) ("Event"). Payment will be made only after Event Sponsor submits invoices and
support documentation acceptable to the County's Finance Department within ninety (90) days
of the conclusion of the Event. Funding under this agreement terminates ninety days after the
conclusion of the Event. The advertising and promotion budget for County funding may be
altered as to the individual line items, or components, within 10% of the amount stated for that
item or component, without increasing the total dollar amount and without requiring a written
amendment to this agreement. The general non-allocated section of the Event budget may be
utilized for unforeseen allowable expenditures and for those budget lines that may require
additional funds, according to County guidelines. Monroe County's performance and
obligation to pay under this agreement is contingent upon an annual appropriation by the
County.
2. In a situation where the Event has to be postponed due to a named storm or
hurricane for which the County orders a visitor and/or resident evacuation order, the Event
Sponsor shall have thirty (30) days to provide to Florida Keys Fishing Tournaments, Inc. notice
of a new date for the Event, and shall produce the re-scheduled Event within ninety (90) days
of the original date of Event. The rescheduled date shall be authorized, in writing, by The
Florida Keys Fishing Tournaments, Inc. and forwarded to the Tourist Development Council
administrative office to be processed in the form of an Amendment to this Agreement. If the
Event Sponsor is unable to reschedule the Event, the Event Sponsor shall provide proof of the
cancellation being caused by a named storm or hurricane, and a written statement as to why
the Event cannot be rescheduled.
Key West Fishing Tournament
Fishing Umbrella Funding FY 2008
If the Event is cancelled or rescheduled due to a named storm or hurricane for which
the County orders a visitor and/or resident evacuation order, the County shall pay for
promotion or related expenditures of any combination of invoices for the original event date,
and/or the rescheduled date up to the amount, but not to exceed the amount of funds
allocated as described in the budget, attached hereto as Exhibit B.
3. Event Sponsor shall provide promotion and related services as described in the
Sponsor's application for funding, Exhibit A, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided through the
contracted agencies of the TDC and County. The agencies of record, shall receive payment
of work in pro~lress upon submission of documented invoices associated with the Event. Event
Sponsor fully understands that funding is obtained from tourist development taxes for which
the fiscal year ends September 30, 2008. Event Sponsor also understands that the funding
process through which this was Agreement is made available by County requires event
sponsors to submit their payment requests within ninety (90) days of the conclusion of the
event. In order for the tourist development taxes to be utilized most effectively for the purpose
for which they were authorized, attracting and promoting tourism, the budgeting process of the
County requires the Event's funding to be concluded in a timely manner. In recognition that
the timeliness of payment requests is of extreme importance to the funding of future
advertising and promotion for the stability of the tourist-based economy, Event Sponsor
agrees to submit within ninety (90) days of the conclusion of the Event all invoices and support
documentation as required by the County's Finance Department rules and policies. Event
Sponsor shall not be reimbursed nor will Event Sponsor's vendors be paid directly for any
invoices received by the County after February 29. 2009.
4. fIlo person or entity shall be entitled to rely upon the terms, or any of them, of this
Agreement to enforce or attempt to enforce or attempt to enforce any third-party claim or
entitlement to or benefit of any service or program contemplated hereunder, and the County
and the Event Sponsor agree that neither the County nor the Event Sponsor or any agent,
officer, or employee of either, shall have the authority to inform, counsel, or otherwise indicate
that any particular individual or group of individuals, entity or entities, have entitlements or
benefits under this Agreement separate and apart, inferior to, or superior to the community in
general or for the purposes contemplated in the Agreement.
5. Event Sponsor shall reimburse County for any amount of funds expended by
County in connection with the Event if it does not occur as a result of any act or omission by
Event Sponsor.
6. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out of, in
connection with, or by reason of the services provided, event sponsored, or other activities and
funding associated with this agreement. Should the Event involve the serving or distribution of
alcoholic beverages, Event Sponsor shall obtain prior to the Event, a Liquor Liability insurance
policy naming Monroe County as a co-insured.
Key West Fishing Tournament
Fishing Umbrella Funding FY 2008
2
7. Event Sponsor shall maintain records pursuant to generally accepted accounting
principles for four (4) years after the Event and shall permit County and its agents and
employees access to said records at reasonable times.
8. County may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty (60) days prior to the Event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date of the termination.
9. Event Sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
10. Event Sponsor warrants that he/she/it has not employed, retained or otherwise
had act on his/her/its behalf any former County officer or employee in violation of Section 2 or
Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of
Ordinance No. 10-1990. For breach or violation of the provision the County may, at its
discretion terminate this contract without liability and may also, at its discretion, deduct from
the contract or purchase price, or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the former or present County officer or employee.
11. A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Section 287.017,
for CA TEGOHY TWO for a period of 36 months from the date of being placed on the
convicted vendor list. By signing below, Event Sponsor warrants that he/she/it is not in
violation of this paragraph.
12. LOQo: All promotional literature and display advertising with the
exception of generic advertising must display the "Florida Keys & Key West Come As You Are"
logo/trade malrk (as per attached logo sample). This logo/trade mark was adopted by the
TDC and County in December 2006.
In-Countv Loao: The logo that includes the "Monroe County Tourist Development Council"
designation is to be utilized in all approved in-county print newspaper ads, magazine ads,
street banners, posters and other approved signage efforts. Radio commercials should
include "Brou!Jht to you by The Monroe County Tourist Development Council". To seek
approval, clarification and/or logo in electronic format (eps or jpg file), contact Lauren Bernat
or John Underwood with Tinsley Advertising at 305-856-6060.
Key West Fishing Tournament
Fishing Umbrella Funding FY 2008
3
Out of Count\! Loqo: The out of county logo does NOT include the "Monroe County Tourist
Development Council" designation and is to be utilized in all other efforts including any
approved out-af-county print newspaper ads, magazine ads, television commercials, internet
advertising (banners, buttons, e-mail blasts), direct mail promotions (brochures and
pamphlets) and any approved promotional items including programs, T-shirts, hats, jackets,
trophies and koozie cups. Radio commercials should include "Brought to you by The Monroe
County Tourist Development Council". To seek approval, clarification and/or logo in electronic
format (eps orjpg file), contact John Underwood at Tinsley Advertising at 305-856-6060.
13. Insurance Requirements are as follows: Event Sponsor, as a pre-requisite of the
Special Event governed by this agreement, shall obtain, at its own expense, insurance as specified
in this section.
Event Sponsor will not be permitted to commence work associated with the Event
(including pre-staging of personnel and material) until satisfactory evidence of the required
insurance has been furnished to the county as specified below. Event Sponsor shall maintain the
required insul"ance throughout the entire duration of the Special Event and any extensions
specified in any attached schedules. Failure to comply with this provision may result in the
immediate suspension of the Event until the required insurance has been reinstated or replaced.
Event Sponsor shall provide, to the County, as satisfactory evidence of the required
insurance, either:
* Certificate of Insurance
or
* Certified copy of the actual insurance policy
A certified copy of any or all insurance policies required by this contract shall be filed with the Clerk
of the BOCC prior to the Event. All insurance policies must specify that they are not subject to
cancellation, non-renewal, material change or reduction in coverage unless a minimum of thirty
(30) days prior notification is given to the County by the insurer.
Acceptance and/or approval of Event Sponsor's insurance shall not be construed as
relieving Event Sponsor from any liability or obligation assumed under this contract or imposed by
law.
The Monroe County Board of County Commissioners, its employees and officials will be
included as "Additional Insured" on all policies.
Any deviations from these General Insurance Requirements must be requested in writing on
the County form titled "Request for Waiver of Insurance Requirements" and must be approved by
Monroe County Risk Management.
Event Sponsor shall furnish the County with a certificate evidencing the insurance required
by this paragraph not later than twenty (20) days prior to the Event.
Prior tOl commencement of work governed by this contract, Event Sponsor shall obtain
General Liabiliity Insurance. Coverage shall be maintained through out the life of the contract and
include, as a minimum:
* Premises Operations
* Products and Completed Operations
* Ellanket contractual Liability
* Personal Injury Liability
* Expanded Definition of Property Damage
The minimum limits acceptable shall be:
Key West Fishing' Tournament
Fishing Umbrella Funding FY 2008
4
* $1,000,000.00 combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
* $500,000.00 per person
* $1,000,000.00 per Occurrence
* $100,000.00 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made
policy, its provisions shall include coverage for claims filed on or after the effective date of this
contract. In addition, the period for which claims may be reported should extend for a minimum of
twelve (12) months following the Event.
Recognizing that the work governed by this contract involves the sales and/or distribution of
alcoholic beverages, the Contractor's General Liability Insurance policy shall include Liquor
Liability with limits equal to those of the basic coverage. A separate Liquor Liability policy is
acceptable if the coverage is not more restrictive than the Event Sponsor's General Liability policy.
14. Event Sponsor shall not assign or subcontract its obligations under this agreement,
except in writing and with the prior written approval of the Board of County Commissioners for
Monroe Countyqnd Vendor, which approval shall be subject to such conditions and provisions as
the Board ". c. ecessary.
o~( ~Q'-
REOF, each ~J'I1as caused th)s fgreement to be executed by its
tive, the - day of tfao~, 2007.
Board of County Commissioners
of Monroe County
~ja:~
Mayor/Chairman
j
(CORPORATE SEAL)
Attest:
Key West Fishing Tournament, Inc.
By.
Secretary
ponsor
LJ.~
Print Name
OR
(1) ~es6.J .,r
~~5 M .} .L~
f3'rint ~me::;;~.
l.. 0... .) 'L :~-:
Print Name
MONROE COUNTY ATTORNEY
APPROVED AS T ORM:
.
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~) W'Viess..i :-~ t;
- ',"-~t.Ll
r.", >- ~";.:-:'"'C^I
~int ~me5 .- c;:
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Key W~ Fishing Tournament
Fishing Umbrella Funding FY 2008
SUSAN M. GRI
ASSISTANT COUNTY
Date t"#? - 1".- 0 .,
5
In-County L,oQO
The
Floridd Keys
..-
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
Out-ot-County LOQO
The
Floridd Keys
Key West Fishing Tournament
Fishing Umbrella Funding FY 2008
..-
6
EXHIBIT A
FLORIDA KEYS FISHING TOURNAMENTS,INC.,
TOURNAMENT SCHEDULE OF EVENTS
FISCAL YEAR 2007-2008
Key West Fishing TOUl1llIJlleIlt, Inc.
PRINT TOURNAMENT NAME
. . . AWARDS PRESENTATION FOR 2007 TOURNAMENT VEAR. . .
DAY 1 8 00 PM LINES IN WATER
--
N/A : AM LINES OUT OF WATER
--
6:00 .- 10:00 PM EVENING EVENT Trophy presentation to winners of 2007 tournament
--
N/A . AM WEIGH-IN OVER
--
N/A . AM OTHER EVENT
--
DAY 2 N/A_ : AM LINES IN WATER
N/A : AM LINES OUT OF WATER
--
N/A PM EVENING EVENT
--
N/A : AM WEIGH-IN OVER
--
N/A AM OTHER EVENT
--
VA Y 3 N/A : AM LINES IN WATER
--
N/A : PM LINES OUT OF WATER
--
N/A : PM EVENING EVENT
--
N/A : PM WEIGH-IN OVER
--
N/A : PM OTHER EVENT
--
VA Y 4 N/A AM LINES IN WATER
--
N/A PM LINES OUT OF WATER
--
N/A : PM EVENING EVENT
N/A : PM WEIGH-IN OVER
-
N/A : PM OTHER EVENT
-
FLORIDA KEYS FISHING TOURNAMENTS, INC.,
EXHIBIT A
FLORIDA KEYS FISHING TOURNAMENTS, INC.,
TOURNAMENT SCHEDULE OF EVENTS
FISCAL YEAR 2007-2008
I
I
I
Key West Fishing Tournament, Inc.
PRINT TOURNAMENT NAME
. . . SOUTHERNMOST SWORDFISH TOURNAMENT. . .
DAY! 8 00 PM LINES IN WATER
--
N/A : AM LINES OUT OF WATER
--
2:00 - 1:00 PM EVENING EVENT T oumament Re~istration
--
N/A AM WEIGH-IN OVER
--
N/A : AM OTHER EVENT
--
DAY 2 N/A : AM LINES IN WATER
--
5 00 AM LINES OUT OF WATER
--
N/A . PM EVENING EVENT
--
1 00 AM WEIGH-IN OVER
--
1 00 AM OTHER EVENT Awards Ceremony
--
DAY 3 N/A : AM LINES IN WATER
--
N/A : PM LINES OUT OF WATER
--
N/A : PM EVENING EVENT
--
N/A : PM WEIGH-IN OVER
--
N/A PM OTHER EVENT
--
DAY 4 N/A : AM LINES IN WATER
--
N/A : PM LINES OUT OF WATER
--
N/A : PM EVENING EVENT
--
N/A : PM WEIGH-IN OVER
--
N/A : PM OTHER EVENT
--
IN THE EVENT THERE ARE UNFAVORABLE WEATHER CONDITIONS ON JUNE 14TIl & ISTIl, THE
TOURNAMENT WILL TAKE PLACE JUNE 21 ST & nND.
EXHIBIT A
FLORIDA KEYS FISIDNG TOURNAMENTS, INC.,
TOURNAMENT SCHEDULE OF EVENTS
FISCAL YEAR 2007-2008
Key West Fishing Tournament, Inc.
PRINT TOURNAMENT NAME
. . . KICKOFF. . .
DAYl N/A : AM LINES IN WATER
--
N/A : PM LINES OUT OF WATER
--
6:00 - 8:00 PM EVENING EVENT Tournament Registration
--
N/A : PM WEIGH-IN OVER
--
N/A , PM OTHER EVENT
--
DAY 2 8 00 AM LINES IN WATER
--
3 00 PM LINES OUT OF WATER
--
N/A : PM EVENING EVENT
--
5 30 PM WEIGH-IN OVER
--
N/A . PM OTHER EVENT
--
DAY3 8 00 AM LINES IN WATER
--
3 00 PM LINES OUT OF WATER
--
7:00 - 9:00 PM EVENING EVENT Awards Ceremony
--
5 30 PM WEIGH-IN OVER
--
N/A : PM OTHER EVENT
--
DAY 4 N/A : AM LINES IN WATER
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N/A . PM LINES OUT OF WATER
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N/A : PM EVENING EVENT
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N/A . PM WEIGH-IN OVER
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N/A : PM OTHER EVENT
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MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
FISHING UMBRELLA EVENT BUDGET
BUDGET BREAKDOWN
line item listed below shall be approved by the appropriate agency of record
FISCAL YEAR 2008
EVENT NAME:
Key West Fishing Tournament
MEDIA PLACI:MENT & PRODUCTION COSTS: newspaper, radio, magazines,
TV, websiteJintternet advertising only
9,300.00
PROMOTIONAL SIGNS: postersJbanners
PROMOTIONAL ITEMS: I-shirts, hats, jackets, koozie cups
DIRECT MAIL PROMOTIONS: brochures/pamphletsl
postage & shipping
200.00
8,000.00
5,200.00
PROGRAMS:
PUBLIC RELJUIONS
2,000,00
1, 600,00
'TROPHIES:
12,000,00
"GENERAL NON-ALLOCATED
1,700.00
TOTAL:
$40,000.00
'TOURNAMEINTS CANNOT EXCEED MORE THAN 30% OF THE TOTAL BUDGET IN TROPHY
LINE ITEM EXCEPT WHEN TOURNAMENTS RECEIVED SPECIAL APPROVAL FROM FKFT, INC.
BOARD OF DIRECTORS. 3151.7
"GENERAL NON ALLOCATED MAY NOT EXCEED 15% OF THE ABOVE BUDGET.
AND CAN ONI.Y BE UTILIZED FOR ACCEPTABLE TDC ITEMS.
ACTUAL EXPi:NDITURES MAY DEVIATE NO MORE THAN 10% FROM THE BUDGETED LINE ITEMS
NOTED ABOI/E.
EXHIBIT B
1m Editi..
MONROE COUNTY, FLORIDA
Request For Waiver
of
lDsuranc:e Requirements
It is]~ that doe ~ requimnmIb, IS specified in doe County'. Schedule oflDsurul:e.
Req1i1in!mellls, be wsived 01 modified OIl doe following CODl1'llCt.
Conllnctor. See Event Attachment- FISHING
Ne_oU:attty: k~ wt:>sl,. h.sk,~ ~0~, f~
Name of Eveat: //.u; lA)~Jr ~5~'~ ---r~
ComInld for: ServWes
Addll'e" of Contnletor:
C/O TDC AU: Maxine
no.... 305-296-1552
Seope of Work: AdvertiAing and PromOtion
.Reuoa for Waiver. Providing fimdA to DIOJDOIe event onlv.... Minimal exoos1ire to
couotv
Pnlk:1eo Waiver wID
ePJlllr to: See A~
~.._~ v.r.i. -!AlP.;,<
APP~W Not Approved
RDUfe>-. _at:'to'i ~ \rJ;'J' l~ Q ; '5-1'=5 -())
DIIte: 5'" \ Sol) 1
Coanty AdmiDlltnfor AppeeI:
Appu,..ed
NotAppmved
Date:
BeIlnl of Conaty c_............ AppeeI:
Apprnved
Not Approved
Meetlq Date:
Adlailoiltretioll ~
#4709..2
Minutes for February 27, 2007
PRESENT:
Doris Harris, Judd A. Wise, Rob Harris, Luis Leal, Rich Houde, Bryce Barr,
Chuck Weitzel, Jim Cass, Kathy Trimble, and Dale Bittner
ABSENT:
Mark Jones, Roger Greene, Findlay Sinclair & Ernie Maynard
Approval of the Dec. and Jan. Minutes:
Motion by: Rich Houde
Seconded by: Kathy Trimble
All in Favor: All ayes
Treasurers Report: Kathy Trimble
We broke even at the awards banquet. The TDC reimbursements were slow in getting
checks to us. We will set up a meeting with Monroe County Finance to meet to touch
base on our money.
Profit/Loss, we are down 18. We are waiting on TDC reimbursements. Sponsors are
trickling in. The check register is not true as we are waiting on some deposits and
reimbursements.
Approval of the Treasurers Report:
Motion by: Jim Cass
Seconded by Rich Houde
All in Favor: All Ayes
Tournament Operations: Doris Harris
Tom Rowland will be stepping down as a board member due to relocation.
A big tllUmbs up on the awards dinner as we had 142 guests. The Year Book and
trophies were great. We will do recognition to Gainey Maxwell on Monday on Channel
19 "Fishing in the Keys." We will do a Richard Dimling's angler award for the
MemoIial youngest outstanding angler. The board will make a final decision. We will
need a tax donation letter. Conchy Joes Kick-Off Tournament. Doris will do a
commercial for Key TV, and use the radio to advertise. Hats, t-shirts and the trophies
have been ordered. Official entry forms are ready, and letters will be sent to the captains.
Registration is a go at the Grand Key. Ed Little marine Biologist is on stand by. Roger
Greene will suffice as an identifier. Bruce Winegarden Does the Polygraph, and we are
trying to get a hold of him. The photographer is secured, weigh stations are in order.
Russell Knives will be there but we need to hand them out. We need workers to hand out
shirts, hats and the rules
Sca contract, employees, and KWFT board members and household members are not
eligible: for prizes. We need someone to pick-up garrison bight, thanks Bryce, sugarloaf
will be Kathy. Jim and Judd will be at Oceanside with Doris at 5pm for the final results.
At the awards dinner Rob will give away the awards. We will raffle off two Don Ray
Prints. Dinner is at 7 pm at the Grand Key.
ELECTION OF OFFICERS:
Treasurer: nomination Kathy Trimble
Seconded by: Chuck Weitzel
All in Favor: All Ayes
Secretary: nomination Judd A. Wise
Seconded by: Jim Cass
All in Favor: All Ayes
Vice-Chairman: nomination Rich Houde
Seconded by: Bryce Barr
All in Favor: All Ayes
Chairman: nomination Rob Harris
Seconded by Rich Houde
All in Favor: All Ayes
Doris requests the board of directors to approve Rob Harris, Chairman,
To have authority to sign the contract with mc or any other organization that
Would require a signature on a contract pending contract approval by the board of
directors
Motioned by Rich Houde,
All in Favor: All Ayes
Jim Cass makes a motion to raise Doris's salary to $22,500.00 a year. Seconded by Rich
Houde, and unanimous vote by the board.
Rich believes citations should go up. Kathy is working on appropriation for the 2008
year. Kick-offregistration will be March 14, with fishing on the 15 & 16 of March.
Lines in by 8 am and out by 3 pm.
Old Business: None
New Business:
Judd asks to order fit shirts for the board members.
Seconded by: Dale Bittoer
All in Favor: All Ayes
Motion to adjourn: Jim Cass
Seconded by: Bryce Barr
All in Favor: All Ayes
Meeting Adjourned: 8:22 pm