FY2008 10/17/2007DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: November 7, 2007
TO: Lynda Stuart, Office Manager
Tourist Development Council
ATTN. Maxine Pacini
Administrative Assistant
FROM: Pamela G. Han c
Deputy Clerk
At the October 17, 2007, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
Cultural Umbrella Event Agreements for Fiscal Year 2008, as follows: Red Barn Actors'
Studio, Inc. for Red Barn/Live Theatre, October 2007 - September 2008, in the amount of
$22,000; Island Opera Theatre of the Florida Keys, Inc. for Island Opera Theatre Concert Series,
October 2007 - June 2008, in the amount of $16,519; Key West Art & Historical Society for Key
West Art & :Historical Society Cultural Events Series, October 2007 - September 2008, in the
amount of $25,000; Marathon Community Theatre, Inc. for Marathon Community Theatre
Season 2007 -2008, October 2007 - September 2008, in the amount of $20,019; Key Largo
Baptist Church for Key Largo Christmas Pageant, December 2007, in the amount of $3,000; The
Key West Pops, Inc. for Key West Pops Orchestra, December 2007 - March 2008, in the amount
of $8,000; South Florida Center for the Arts for Historic Holiday Candle Walk and FY 2008
Upper Keys Concert Series, December 2007 - April 2008, in the amount $25,000; Florida Keys
Community Concert Band, Inc. for Pops in the Park, November 2007 - April 2008, in the amount
of $14,640; St. Paul's Protestant Episcopal Church of Key West, FL for Performance at St.
Paul's, October 2007 - September 2008, in the amount of $8,000; Key Largo Chamber of
Commerce, Inc. for Humphrey Bogart Film Festival, November 2007, in the amount of $25,000;
Key West Symphony Orchestra, Inc. fro Key West Symphony Orchestra, November 2007 - July
2008, in the amount of $15,000; Paradise Ballet Theatre, Inc. for Nutcracker Key West,
November - December 2008, in the amount of $18,000; Florida Keys Art Guild for Florida Keys
Art Guild Festivals, November 2008 - April 2008, in the amount of $21,317; Friends of Ft.
Taylor for Pirates in Paradise, November - December 2007, in the amount of $3,500; Key West
Innkeepers Association, Inc. for Lighted Historic Inn Tour, November - December 2007, in the
amount of $3 „000; Marathon Garden Club, Inc. for Marathon Garden Club's 2007/2008 Seasonal
Events, October 2007 - March 2008, in the amount of $15,000; Performing Arts Centers Key
West for Tennessee Williams Theatre 2007 -2008 Season, December 2007 - April 2008, in the
amount of $15,000; FKCC Keys Chorale for FKCC Keys Chorale Concert Series, December
2007 - May 2008, in the amount of $7,000; Key West Players for Key West Players d/b /a
Waterfront Playhouse, December 2007 - May 2008, in the amount of $18,000; Old Island
Restoration Foundation, Inc. for 48th Annual Key West House & Garden Tours and Conch Shell
Blowing Contest, December 2007 - March 2008, in the amount of $8,000; Key West Council of
the Arts for Impromptu Concerts, January - September 2008, in the amount of $10,000; Purple
Isle Art Guild for Purple Isle Art Shows, January 2008 - March 2008, in the amount of $13,700;
The Studios of Key West, Inc. for 2007 - 2008 Events Season, January - December 2008, in the
amount of $14,000; Sculpture Key West, Inc. for Sculpture Key West, January - April 2008, in
the amount of $22,000; Middle Keys Concert Association, Inc. for Middle Keys Music Concert
Season, January - March 2008, in the amount of $10,450; Key West Art Center for Key West
Craft Show, .January 2008, in the amount of $5,000; Key West Literary Seminar, Inc. for 26th
Annual Key West Literary Seminar, January 2008, in the amount of $9,000; Friends of Ft. Taylor
for Civil Warr Days, February 2008, in the amount of $3,500; Pigeon Key Foundation, Inc. for
Pigeon Key Art Festival, February 2008, in the amount of $10,000; Key West Art Center, Inc. for
Old Island Days Art Festival, February 2008, in the amount of $4,000; Harry S. Truman
Foundation, Inc. for Harry S. Truman Legacy Symposium - Truman and American Immigration
Policies, March - July 2008, in the amount of $8,000; Jessie Porter's Heritage House and Robert
Frost Cottage, Inc. for Robert Frost Poetry Festival, April 2008, in the amount of $9,000; Lower
Keys Chamber of Commerce, Inc. for Underwater Music Festival, July 2008, in the amount of
$10,300; and Florida Keys Birding and Wildlife Festival, Inc. for Florida Keys Birding and
Wildlife Festival, September - October 2008, in the amount of $15,000.
Fishing Umbrella Event Funding Agreements for Fiscal Year 2008, as follows: Rotary
Club of Key Largo, Inc. for Take Stock in Children Backcountry Challenge, October 2007, in the
amount of $2,000; Islamorada Charter Boat Association for Islamorada Sailfish Tournament,
November/December 2007, in the amount of $8,000; Key West Fishing Tournament, Inc. for
Key West Fishing Tournament, December 2007 - November 2008, in the amount of $40,000;
Tammie Gurgiolo for Don Gurgiolo Sailfish Classic, December 2007, in the amount of $3,300;
Tammie Gurgiolo for Islamorada Junior Sailfish Tournament, December 2007, in the amount of
$2,200; Tammie Gurgiolo for Key Largo Sailfish Challenge, January 2008, in the amount of
$6,500; Mike; Weinhofer for World Kingfish Championship, January 2008, in the amount of
$7,500; Murray Marine, Inc. for Hog's Breath King Mackeral Tournament, January 2008, in the
amount of $17,000; Tammie Gurgiolo for Islamorada Women's Sailfish Tournament, February
2008, in the amount of $2,000; Capt. Terry Fisher for 10th Anniversary Capt. Leon Shell Sailfish
Tournament, February/March 2008, in the amount of $15,000; James Boker for Islamorada
All- Tackle Spring Bonefish Tournament, March 2008, in the amount of $1,500; World Sailfish
Tournament Charitable Foundation, Inc. for World Sailfish Championship, April 2008, in the
amount of $37,500; Tammie Gurgiolo for Big Boys Offshore Charity, April 2008, in the amount
of $6,000; David M. Navarro for 42nd Annual Marathon International Tarpon Tournament, May
2008, in the amount of $8,000; David M. Navarro for 32nd Annual Ladies Tarpon Tournament,
May 2008, in the amount of $6,000; Charlie's Coconuts LLC for Coconuts Dolphin Tournament,
May 2008, in the amount of $12,000; B.T Sales, Inc. for 22nd Annual Faro Blanco Invitational
Tarpon Tournament, May 2008, in the amount of $3,000; Golden Fly Invitational Tarpon
Tournament, Inc. for Golden Fly Tournament, May 2008, in the amount of $1,500; John
Stuempfig for Yamaha Dolphin Masters Invitational, May 2008, in the amount of $1,000; The
Don Hawley Foundation, Inc. for Don Hawley Tarpon Tournament, June 2008, in the amount of
$1,500; Lower Keys Chamber of Commerce, Inc. for Big Pine & Lower Keys Dolphin
Tournament, June 2008, in the amount of $8,000; Gold Cup Tarpon Tournament, Inc. for Gold
Cup Tarpon Tournament, June 2008, in the amount of $1,500; Key West Gators, Inc. for Key
West Gator Club Dolphin Derby, June 2008, in the amount of $8,000; Florida Straits Conch
Company for Conch Republic Ladies Dolphin Championship, July 2008, in the amount of
$1,000; Professional Firefighters of Monroe County IAFF Local 3903, July 2008, in the amount
of $3,500; Tournament Consultants, Inc. for Del Brown Invitational Permit Tournament, July
2008, in the amount of $1,000; Key West Marlin Tournament, Inc. for Key West Marlin
Tournament, July 2008, in the amount of $24,000; The Redbone, Inc. for Redbone @ Large
Robert- James, Sales Little Palm Island Grand Slam, August 2008, in the amount of $5,500;
Redbone, Inc. for Mercury SLAM Celebrity Tournament, September 2008, in the amount of
$11,000; Charlotte Ambrogio for Islamorada Invitational Fall Fly Bonefish Tournament,
September 2008, in the amount of $1,500; Redbone, Inc. for Mercury Baybone Celebrity
Tournament, September 2008, in the amount of $7,000; Charlotte Ambrogio for Mercury
Islamorada All Tackle Bonefish World Championship, October 2008, in the amount of $1,500;
and Redbone, Inc. for Mercury Cheeca/Redbone Celebrity Tournament, November 2008, in the
amount of $7,500.
Grant Award Agreement between Monroe County and the Dolphin Research Center, Inc.
to fund the Walkway on Causeway Project in an amount not to exceed $7,350, DAC III, FY 2008
Capital Resources.
Grant Award Agreement between Monroe County and the Dolphin Research Center, Inc.
to fund the Parking Lot Project in an amount not to exceed $33,000, DAC III, FY 2008 Capital
Resources.
Grant Award Agreement between Monroe County and Florida Keys Community College
and the Letters "FKCC" to fund the Tennessee Williams Grand Foyer Cabaret Enhancement
Project in an amount not to exceed $25,000, DAC I, FY 2008 Capital Resources.
Grant Award Agreement between Monroe County and Upper Keys Community Pool, Inc.
covering the Scoreboard and Starting Block Project at Jacob's Aquatic Center in an amount not
to exceed $4,500, DAC V, FY 2008 Capital Resources.
Grant Award Agreement between Monroe County and Florida Keys Land & Sea Trust,
Inc. covering the Crane House Restoration and Enhancement Project in an amount not to exceed
$172,000, DAC III, FY 2008 Capital Resources.
Interlocal Grant Award Agreement between Monroe County and the City of Key West for
funding for the Smathers and Rest Beach sand.
Amendment (1st Amendment) to Agreement between Monroe County and Middle Keys
Events Council, Inc. to revise scope of services for the Marathon SBI Offshore Grand Prix on
May 18-20,2007.
Amendment (1st Amendment) to Agreement between Monroe County and Islamorada
Community Entertainment, Inc. to extend Agreement to allow for completion of Segment 1.
Destination Events Agreement between Monroe County and Greater Marathon Chamber
of Commerce covering the Original Marathon Seafood Festival on March 15 -16, 2008 in an
amount not to exceed $25,000, DAC III, Event Resources.
Turn Key Events Agreement between Monroe County and 218 Duval Street Corp.
covering Fight Night in the Keys on January 18, 2008 in an amount not to exceed $25,000
(District I allocation = $20,000, District IV allocation = $5,000, FY 2008 Event Resources).
Turn Key Events Agreement between Monroe County and Premiere Racing, Inc. covering
Acura Key West 2008 in an amount not to exceed $70,000, DAC I, FY 2008 Event Resources.
Turn Key Events Agreement between Monroe County and Hog's Breath Saloon of Key
West, Inc. covering the Key West Songwriters Festival in an amount not to exceed $40,000,
DAC I, FY 2008, Event Resources.
Destination Events Agreement between Monroe County and Upper Keys Rotary
Foundation, Inc. covering the 13th Annual Gigantic Nautical Flea Market on February 23 -24,
2008, DAC IV, FY 2008 Event Resources.
Amendment (1st Amendment) to Agreement between Monroe County and Florida Keys
Birding and Wildlife Festival to revise date of event.
Destination Events Agreement between Monroe County and Lower Keys Chamber of
Commerce, Inc. covering the Lower Keys Jazz & Blues Festival in an amount not to exceed
$2,000, DAC II, FY 2008 Event Resources.
Destination Events Agreement between Monroe County and Lower Keys Chamber of
Commerce, Inc. covering the Big Pine Nautical Flea Market in an amount not to exceed $8,000,
DAC II, FY 2008 Event Resources.
Amendment (1st Amendment) to Agreement between Monroe County and the Marathon
Community Theatre, Inc. to revise their schedule of events outlined in Exhibit A.
Turn Key Events Agreement between Monroe County and Key West Tourist
Development Association in an amount not to exceed $115,000 (District I allocation = $75,000;
District II allocation = $5,000; District III allocation = $11,500; District IV allocation = $11,500;
and District V allocation = $12,000) for Fantasy Fest on October 17 -26, 2008.
Destination Events Agreement between Monroe County and Lower Keys Chamber of
Commerce, Inc. covering the Big Pine Key Winterfest & Island Art Fair in an amount not to
exceed $2,167, DAC II, FY 2008 Event Resources.
Agreement between Monroe County and the Monroe Council of the Arts d/b /a Florida
Keys Council of the Arts commencing October 1, 2007 to fund the cost of tourist related
programs.
Enclosed are two duplicate originals of each of the above - mentioned for your handling.
Should you have any questions please feel free to contact our office.
cc: County Attorney
Finance
File
FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between Monroe County, Florida, a
political subdivlision rrL the state of florida ("County"), and Pigeon Key Foundation, Inc. ("Event
Sponsor") on this ~ Clay of OdD 6er ,2007.
WHEREAS, the umbrella organization under contract to the County has recommended to the
Monroe County Tourist Development Council ("TDC"), which has endorsed the recommendation, that
certain monies be allocated for promotion of an event by Event Sponsor;
NOW THEREFORE, in consideration of the mutual promises contained herein, the parties
agree as follows:
1. Amount: County shall pay a sum not to exceed $10,000 (Ten Thousand Dollars)
effective October 17, 2007 for promotion and related expenditures, as described in the event budget,
attached hereto as Exhibit S, for production of the Pigeon Key Art Festival in February
2008. Payment will be made only after Event Sponsor submits invoices and support documentation
acceptable to the County's Finance Department. The advertising and promotion budget using County
funding may be altered as to the individual line items, or components, within 10% of the amount
stated for that item or component, without increasing the total dollar amount and without requiring a
written amendment to this agreement. The general non-allocated section of an Umbrella event budget
may be utilized for unforeseen permissible expenditures and for those budget lines that may require
additional funds. Monroe County's performance and obligation to pay under this agreement is
contingent upon an annual appropriation by the County.
2. Duties of Event Sponsor: Event Sponsor shall provide promotion and related services
as described in the Sponsor's application for funding, Exhibit A, attached hereto. All advertising and
public relations services or supervision of advertising and public relations will be provided through the
contracted agencies of the TDC and County.
3. Invoicinq: The contracted agencies of record shall receive payment of work in
progress upon submission of documented invoices associated with the event. Event sponsor fully
understands that funding is obtained from tourist development taxes for which the fiscal year ends
September 30, :2008. Event sponsor also understands that the funding process through which this
contract was made available by County requires event sponsors to submit their payment requests as
quickly as possible and to finalize all such requests before the end of the fiscal year, if at all possible.
In order for the tourist development taxes to be utilized most effectively for the purpose for which they
were authorized, attracting and promoting tourism, the budgeting process of the County requires the
event's funding 110 be concluded in a timely manner. In recognition that the timeliness of payment
requests is of exllreme importance to the funding of future advertising and promotion for the stability of
the tourist-based economy, Event Sponsor agrees to submit by September 30, 2008, all invoices and
support documentation as required by the County's Finance Department rules and policies. Event
Sponsor shall not be reimbursed nor will Event Sponsor's vendors be paid directly for any
invoices received by the County after September 30, 2008, except that for events with
promotional expenditures incurred between July 1 and September 30, 2008, invoices must be
submitted within ninety (90) days of the conclusion of the event.
Pigeon Key Art Festival
Cultural Umbrella Funding FY 2008
Contract 10#: 373
4. Reimbursement to County: Event Sponsor shall reimburse County for any amount of
funds expended by County in connection with an event which does not occur as a result of any act or
omission by Event Sponsor.
5. Indemnification: Event Sponsor covenants and agrees to indemnify and hold harmless
Monroe County Board of County Commissioners from any and all claims for bodily injury (including
death), personall injury, and property damage (including property owned by Monroe County) and any
other losses, damages, and expenses (including attorney's fees) which arise out of, in connection
with, or by reason of the services provided, event sponsored, or other activities and funding
associated with this agreement. Should event involve the serving or distribution of alcoholic
beverages, Event Sponsor shall obtain prior to the event a Liquor Liability insurance policy naming
Monroe County as a co-insured.
6. Records: Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for four (4) years after the event and shall permit County and its agents and
employees access to said records at reasonable times.
7. Termination: County may terminate this agreement without cause by providing written
notice to Event Sponsor, through its officer, agent, or representative, no less than sixty (60) days prior
to the event and may terminate for breach upon providing to Event Sponsor, through its officer, agent
or representative, notice at least seven (7) days prior to the effective date of the termination. Notice is
deemed received by Event Sponsor when hand delivered, delivered by national courier with proof of
delivery, or by U.S. mail upon verified receipt or upon the date of refusal or non-acceptance of
delivery.
8. Conflicts: Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code, Article XXI.
9. Non-Collusion: By signing below, Event Sponsor warrants that he/she/it has not
employed, retained or otherwise had act on his/her/its behalf any former County officer or employee in
violation of Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the County may, at its
discretion terminate this contract without liability and may also, at its discretion, deduct from the
contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage,
gift, or consideration paid to the former or present County officer or employee.
10. Public Entities Crimes: A person or affiliate who has been placed on the convicted
vendor list following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real
property to public; entity, may not be awarded or perform work as a contractor, supplier, subcontractor,
or consultant under a contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a
period of 36 months from the date of being placed on the convicted vendor list.
Pigeon Key Art Festival
Cultural Umbrella Funding FY 2008
Contract 10#: 373
2
11. ...boao: All promotional literature and display advertising with the exception of
generic advertising must display the "Florida Keys & Key West Come As You Are" logo/trade mark
(as per attached logo sample). This logo/trade mark was adopted by the TDC and County in
December 2006.
In-Countv LOlllo: The logo that includes the "Monroe County Tourist Development Council"
designation is Ito be utilized in all approved in-county print newspaper ads, magazine ads, street
banners, posters and other approved signage efforts. Radio commercials should include "Brought to
you by The Monroe County Tourist Development Council". To seek approval, clarification and/or logo
in electronic format (eps or jpg file), contact John Underwood with Tinsley Advertising at 305-856-
6060.
Out of Count" Loao: The out of county logo does NOT include the "Monroe County Tourist
Development Council" designation and is to be utilized in all other efforts including any approved out-
of-county print newspaper ads, magazine ads, television commercials, internet advertising (banners,
buttons, e-mail blasts), direct mail promotions (brochures and pamphlets) and any approved
promotional items including programs, T-shirts, hats, jackets, trophies and koozie cups. Radio
commercials should include "Brought to you by The Monroe County Tourist Development Council". To
seek approval, clarification and/or logo in electronic format (eps orjpg file), contact Emerson Fales or
John Underwood at Tinsley Advertising at 305-856-6060.
12. Insurance Requirements: Event Sponsor, as a pre-requisite of the Special Event
governed by this agreement, shall obtain, at its own expense, insurance as specified in this section.
Event Sponsor will not be permitted to commence work associated with the Event (including
pre-staging of personnel and material) until satisfactory evidence of the required insurance has been
furnished to the county as specified below. Event Sponsor shall maintain the required insurance
throughout the entire duration of the Special Event and any extensions specified in any attached
schedules. Failure to comply with this provision may result in the immediate suspension of the Event
until the required insurance has been reinstated or replaced. Event Sponsor shall provide, to the
County, as satisfactory evidence of the required insurance, either:
. Certificate of Insurance
or
. Certified copy of the actual insurance policy
A certified copy of any or all insurance policies required by this contract shall be filed with the Clerk of
the BOCC prior to the Event.
All insurance policies must specify that they are not subject to cancellation, non-renewal,
material change or reduction in coverage unless a minimum of thirty (30) days prior notification is
given to the County by the insurer.
Acceptance and/or approval of Event Sponsor's insurance shall not be construed as relieving
Event Sponsor from any liability or obligation assumed under this contract or imposed by law.
The Monroe County Board of County Commissioners, its employees and officials will be
included as "Additional Insured" on all policies.
Any deviations from these General Insurance Requirements must be requested in writing on
the County form titled "Request for Waiver of Insurance Requirements" and must be approved by
Monroe County Risk Management.
Event Sponsor shall furnish the County with a certificate evidencing the insurance required by
this paragraph not later than twenty (20) days prior to the event.
Pigeon Key Art Festival
Cultural Umbrella Funding FY 2008
Contract 10#: 373
3
Prior to commencement of work governed by this contract, Event Sponsor shall obtain General
Liability Insurance. Coverage shall be maintained through out the life of the contract and include, as a
minimum:
. Premises Operations
. Products and Completed Operations
. Blanket contractual Liability
23 CJ
. Personal Injury Liability z :t-
. Expanded Definition of Property Damage :Un?~
~!:.....:~:;
The minimum limits acceptable shall be: "c",_
. $1,000,000.00 combined Single Limit (CSL) ;:2<::':__
If split limits are provided, the minimum limits acceptable shall be: m .~- _
. $500,000.00 per person - ::.,
. $1,000,000.00 per Occurrence ;'::' ,;
> f-l
. $100,000.00 Property Damage '"
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made
policy, its provisions should include coverage for claims filed on or after the effective date of this
contract. In addition, the period for which claims may be reported should extend for a minimum of
twelve (12) months following the acceptance of work by the County.
Recognizing that the work governed by this contract involves the sales and/or distribution of
alcoholic beverages, the Contractor's General Liability Insurance policy shall include Liquor Liability
with limits equal to those of the basic coverage.
A separalle Liquor Liability policy is acceptable if the coverage is not more restrictive than the
contractor's General Liability policy.
Board of County Commissioners
of Monroe County
~~(}~
Mayor/Chairman
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(CORPORATE SEAL)
Attest:
Foundation, Inc.
By.
.y
Secretary
Print Name
Pri
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OR TWO WITNESSES
(1 )
Date:
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(2)
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Pigeon Key Art Festival
Cultural Umbrella Funding FY 2008
Contract 10#: 373
4
SUSAN M. G
ASSISgNT COUN
Date --;;} fA -tJ"7
In-County Lc~
The
Floridd Keys
-.-
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
Out-ot-County Loao
The
Floridd Keys
-.-
Pigeon Key Art Festival
Cultural Umbrella Funding FY 2008
Contract 10#: 373
5
EXHIBIT A
D.
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
CULTURAL UMBRELLA
SCHEDULE OF EVENTS
FISCAL YEAR 2008
EVENT NAME: PIGEON KEY ART FESTIVAL
List schedull~d event activities in date order. If pre-promotion is included, indicate the event
dates of the next season. If funded, funds will be reimbursed only for the promotion of event
activities listl~d here.
Fridav,
8 AM - 6 PM
6PM - 8PM
Artists Arrive. receive info packet and set uo booths
Food vendors set uo
All tents needed to be set uo. entrance way.
"Kids Art Corner". receotion area
"Kevs Themed" receotion held for oatrons. artists. VIP'S.
and volunteers
Saturday. .
7 AM-9AM
10AM - 5 PM
11AM-4PM
11AM-5PM
1 PM - 4PM
6PM - 8PM
Artists set UP disolavs
Festival Hours
"Kids Art Corner" ooerates
Live Music entertainment
Art Show iudoino
Hourlv Pioeon Kev Art Festival T-shirt drawinos
Artist's award dinner
Sunday.
7AM - 9AMI
10AM -5PMI
11AM - 5PM
11AM-4PM
1 PM - 4PM
4PM
5PM - 7PM
Artists set uo displavs
Festival Hours
Live Music entertainment
"Kids Art Corner" ooerates
Hourlv Pioeon Kev Art Festival T-shirt drawino
Raffle drawino of donated artwork
Break down of artists and food vendors
iF FUNDED, EXHIBITS A AND B WILL BECOME PART OF YOUR CONTRACT AND TRANSMITTED TO THE
OFFICE OF THE CLERK OF THE COURT.
MOf/roe c')/IIl/y Tourist Development GOUllCiI Cultural UmbreJ/a Applica/ion FY 2008
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
CULTURAL UMBRELLA EVENT BUDGET
BUDGET BREAKDOWN
lin.. Items listed below must be approved by the appropriate agency of record
FISCAL YEAR 2008
EvENT NAME:
PiQeon Key Art Festival
MEDIA PLACEMENT ~I PRODUCTION COSTS: newspaper, radio. magazines,
TV. website/internet advertising only $ 5,900.00
PROMOTIONAL SIGNS: posters/banners
$ 550.00
PROMOTIONAL ITEMS: t-shirts. hats. jackets, koozie cups
$ 1.500.00
$ 800.00
$ 200.00
$ 300.00
$ 750.00
$ 10.000.00
DIRECT MAlL PROMOTIONS: brochures/pamphlets!
postage & shipping
PROGRAMS:
PUBLIC RELATIONS
"GENERAL NON.ALLOCATEO
TOTAL:
"GENERAL NON ALLCICATED MAY NOT EXCEED 15% OF THE ABOvE BUDGET.
AND CAN ONLY BE UTILIZED FOR ACCEPTABLE TDC ITEMS.
ACTUAL EXPENDlTUFIES MAY DEVIATE NO MORE THAN 10% FROM THE BUDGETED LINE ITEMS
NOTED ABOVE.
EXHIBIT B
1996 Edition
MONROE COUNTY, FLORIDA
Request For Waiver
of
Insurance Requirements
It is requested that the insurance requirements, as specified in the County's Schedule of Insurance
Requirements, be waived or modified on the following contract.
Name of Entity:
~.
~
Name of Event:
Contract for: Services
c/o TDC Att: Maxine
Address of Contractor:
Phone: 305-296-1552
Scope of Work: Advertising and Promotion
Reason for Waiver: Providing funds to promote event onlv..., Minimal exposure to
county
Policies \Vaiver will
apply to: . r[.>t'(j(J"hll_j[,bi /;1-<1
Signature of Contractor: /VI ~~
==~'=-~pproved~==:===== Not ~;;~:ve;==========~~=
RiSkMa""gement:~ ,:516, uj)~/ c:;:.,'~.cf1
Date: "J - .),r,j "1
County Administrator Appeal:
Approved
Not Approved
Date:
Board of County Commissioners Appeal:
Approved
Not Approved
Meeting D"te:
Administration Instruction
#4709.2