6th PSO 10/17/2007
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
November 7, 2007
TO:
Peter Horton, Director
Airports
FROM:
Isabel C. DeSantis . 1/
Deputy Clerk ~
At the October 17, 2007, Board of County Commissioner's meeting the Board granted
approval and authorized execution of Professional Service Order No.6 between Monroe County
and THC, Inc. for implementation of Noise Insulation Program (Phase 6 Design Services) for the
Key West International Airport.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you
have any qu<estions please do not hesitate to contact this office.
cc: County Attorney
Finance
File ../
FOR
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lill AUG 23 2007 ~
By \IJ\
PROFESSIONAL / SERVICE ORDER
MONROE COUNTY
To:
THC, Inc.
Professional Service Order No.
6
Re: PSO Agreement, Dated 10-15-03
Resolution No.
Project Name: Implementation of Noise Insulation Program - (Phase 6 Design Services)
Description of Services:
(See attached Scope of Services)
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PE
ISTANT C
( Date
PHASE 6 SCOPE OF SERVICES
IMPLEMENTATION OF NOISE INSULATION PROGRAM
KEY WEST INTERNATIONAL AIRPORT
This Phase 6 Design Scope of Services will describe tasks necessary to implement the
Noise Insulation Program for up to 72 eligible homes. There will be 65 to 72 units
included lin this phase with the goal of finalizing the phase with as many units as
possible in the bid award. It is hard to pinpoint the amount of participation at this time,
but we believe there may be a higher participation level in Phase 6 than in previous
phases bE!cause of a heightened interest in the project. This increase in interest may be
due to the, FAA's previous removal of Phase 6 and 7 from the project. The participants
from Phases 6 and 7 areas see that their previous involvement in the original program is
not a guarantee as they originally thought, so now they see that their inclusion back in
the program is something that they should not take lightly.
The services for this phase will include preliminary tasks through bid tabulation and
award. The primary differences in scope for Phase 6 Design, as compared to Phase 5
Design, are as follows:
1) Since it seems likely that there will be increased participation in this phase, we
have added additional time to the design visits, which adds preparation time, and
actual time for participating homes for numerous consultant team members,
2) Consequently, we also added additional time to the design review meetings that
also take place in the participating homeowner's houses.
3) A significant increase in reimbursable expenses for on-site activities in Key West.
For example, in preparing this budget, we have been quoted hotel stays that are
almost 100% higher at the same mid-range hotels that we normally stay at in Key
West.
The THC Director of Sound Insulation Programs is the ultimate party of responsibility for
THC, Inc., and will provide program management consultation throughout the project.
The Consultant Team will be directed on a daily basis by a THC Project Manager who
will report directly to the Key West International Airport's Noise Program Coordinator
and the THC Director of Sound Insulation Programs. The THC Project Manager will be
supported by an Assistant Project Manager from the THC Atlanta headquarters office.
The Consultant Team is composed of the following disciplines. Their billable rates are
shown in parenthesis:
· THe, Inc. - The Program Manager, THC, Inc. (THC) will provide overall program
management services and support to the Airport Noise Program Coordinator as
necessary. THC will provide database services and project scheduling, along
with interaction with all participating property owners and tenants. The Director
of Sound Insulation Programs ($194.00) will have overall responsibility for the
project and provide master planning, document review and development,
Key West International Airport - Noise Insulation Program
Phase 6 Design Scope of Services
Page 1
9/4/2007
scheduling and overall program management throughout the project. THC will
also assign a Project Manager ($110.00) to the project for the entire phase,
which will travel back and forth from Atlanta to Key West throughout the program.
THC will also utilize the seNices of an Assistant Project Manager ($77.00) for
administrative support from the Atlanta headquarters office. The THC Principal
will have minimal involvement in this project, but will review monthly status
reports, sign and review all sub-consultant contracts, and consult with the client
and Project Managers as needed. Finally, THC will utilize the Director of
Administrative SeNices to process all sub-consultant payments and invoices,
and prepare all invoices from THC to the client.
· Miller-Dunwiddie Architects - For architectural seNices, THC will utilize Miller-
DUl1widdie (MDA) for architectural project lead and management (Lead
Architect), as they did in the Phase 5 Design project. MDA will work with The
Sun Group, a Florida based DBE architectural firm (Local Architect) for the
majority of daily operations such as plan and document development. The term
Project Architect is used to describe all architectural seNices, which includes
both firms. MDA will utilize the seNices of a Project Manager ($190.00),
Construction Administrator ($90.00), the Principal Architect ($175.00), and a
Specifications Writer ($150.00).
· The Sun Group - The local Project Architect, The Sun Group, will provide the
majority of all required architectural seNices for this project. The Sun Group will
be responsible for preparing the construction specifications, preparing any
necessary architectural details, assuring compliance with all applicable codes
and ordinances, performing design visit inspections at each home, developing
draft design packages for each home, reviewing draft design packages with each
homeowner, developing final design packages for each home, preparing the bid
package, leading the pre-bid conference, attending all contractor outreach
sessions and workshops where necessary, tabulating the bids for construction
services, and making the final award recommendation to THC. The Sun Group
will utilize the seNices of the Principal Architect ($150.00), an Engineer Principal
($125.00), an Engineer Associate ($100.00), an Architect Associate ($75.00)
CADD Technician ($57.00) and clerical support ($40.00).
· Landrum & Brown - The Acoustical Engineer, Landrum & Brown (L&B) will
provide pre-modification noise testing in 6 to 7 homes (10% of the possible 65 to
72 homes sound insulated). L&B will utilize a Senior Consultant ($210.00), two
Consultants (both rates are $140.00) and an Administrative Assistant ($65.00) on
this project.
. First American Title - First American Title will provide all seNices associated
with securing avigation easements and recording said easements on the titles of
the subject properties. The consultant team will process and secure consent
agreements as allowed from mortgage holders for an avigation easement relative
to the title of the properties.
. Center for EnerQV & Environment (CEE) - The Ventilation Consultant (CEE)
will attend the Design Visit at each home to identify moisture concerns, document
the Ilocation and operation of existing air conditioning systems, determine if
house pressure changes exist due to air handler operation and flow from supply
Key West International Airport - Noise Insulation Program
Phase 6 Design Scope of Services
Page 2
9/4/2007
re9isters, record digital pictures of key house features and assist Project
Architect in determining if there are pre-existing deficiencies present. CEE will
assess current conditions within the homes and determine the impact that will be
created by tightening the homes via the installation of acoustic treatments. The
ventilation consultant will provide ventilation design services to assist the Project
Architect during the design development phase. In addition to attending the
Design Visit with the Project Architect, the Ventilation Consultant will provide
supplements to the architectural designs with ventilation modifications, where
necessary. CEE will utilize the services of a Ventilation Engineer ($150.00), a
Ventilation Manager ($125.00) and a Ventilation Technician ($110.00) to provide
these services.
Travel Summary
This section explains the travel budgeting for the THC Consultant Team. Each task has
a travel section following the task description where appropriate. If there is no travel
section folllowing a task description, then there is no travel planned for this task. The
following information explains the number of trips planned and the allotted days, nights
and budgl3ted costs for each member of the various companies represented on the
consultant team.
THC has budgeted twelve (12) trips for the Project Manager and four (4) trips for the
Director of Sound Insulation Programs, for a total of sixteen (16) trips. Where other
tasks require trips for the Project Manager, they will be absorbed into the 12 trips
budgeted so that more than one task can be addressed by the Project Manager during
the same trip. All trips budgeted for THC are scheduled as non-stop, round trip flights
from Atlanta, GA to Key West, FL. Round trip airfare is budgeted at $750.00 per flight
(unchanged from the last budget as non-stop airfare from Atlanta to Key West has
remained stable). Hotel accommodations are budgeted at $275.00 per night (this is an
increase of 96% from the last budgeting cycle). Hotel rates have increased significantly
at Key West. This is the largest increase we have ever seen but this is the rates we
have been quoted from the mid-range hotels that we typically stay at. Auto rental is
budgeted at $60.00 per day (a 50% increase from the last budgeting cycle). Per diem is
also budgeted at $60.00 per day. Our hectic daily implementation schedule in Key
West requires us to eat breakfast at the hotel, which is not cheap. This schedule
requirement is the primary reason we are increasing our per diem estimate so as to
cover the food costs on this project. We had previously used $40.00 per day for per
diem, and we have found that it is costing on average $60.00 per day for three meals in
Key West. For THC employees traveling to Key West from Hartsfield-Jackson Atlanta
International Airport, the parking fee at the airport is $12.00 per day (this is an increase
of 33% from the last budget due to an increase in parking rates at Hartsfield in Atlanta).
There are no trips budgeted for the THC Principal, Assistant Project Manager or
Director of Administrative Services for THC.
MDA has budgeted four (4) trips for their Project Manager and one (1) trip for their
Construction Administrator. All trips budgeted for MDA are scheduled from
Key West International Airport - Noise Insulation Program
Phase 6 Design Scope of Services
Page 3
9/4/2007
Minneapolis, MN to Key West and budgeted at $1,400.00 per flight (unchanged from the
last budgeting cycle). Hotel accommodations are budgeted at $275.00 per night. Auto
rental is budgeted at $60.00 per day. Per deim is budgeted at $60.00 per day. For
MDA employees traveling to Key West from Minneapolis-St. Paul International Airport,
the parking fee at the airport is $14.00 per day. There are no trips budgeted for the
MDA Principal Architect or Specifications Writer.
The Sun Group will travel back and forth to the project site by automobile. Travel is
from West Palm Beach, FL. There is a total of 16 automobile trips budgeted for this
phase at a cost of $400.00 per trip for associated travel expenses. This is an increase
in trips by automobile, and an increase in the expense associated with the travel. This
expense increase from the last budgeting cycle is due to the significant increase in fuel
costs. Hotel accommodations are budgeted at $275.00 per night for a total of ninety-
one (91) nights. Since The Sun Group employees are driving to Key West, there is no
auto rental budgeted. Per deim charges are budgeted however at $60.00 per day for
Ninety-one (91) days. Personnel traveling for the Sun Group include the Principal
Architect, the Engineer Principal, the Engineer Associate and the Associate Architect.
There are no travel expenses included for The Sun Group CADD Technician or clerical
support person.
CEE has budgeted for eight (8) trips for this project. These are comprised of one (1) trip
for the Ventilation Engineer and seven (7) trips for the Ventilation Technician. All trips
budgeted "For CEE are scheduled from Minneapolis, MN to Key West and budgeted at
$1,400.00 per flight (unchanged from the last budget). All of these trips are all planned
as four (4) night, five (5) day stays. Hotel accommodations are budgeted at $275.00
per night for a total of 28 nights. Auto rental is budgeted at $60.00 per day for a total of
35 days. Per deim is budgeted at $60.00 per day for a total of 35 days. There are no
trips budgeted for the Ventilation Manager for CEE.
The Acoustical Engineer, Landrum & Brown, has budgeted for one (1) trip for two (2)
employees (total of two (2) trips) for pre-modification noise testing in the field. These
two employees (Consultant 1 and Consultant 2) will spend two (2) nights and three (3)
days in Key West. All trips budgeted for Landrum & Brown are scheduled from Boston,
MA to Key West and budgeted at $750.00 per flight. Hotel accommodations are
budgeted at $275.00 per night. Auto rental is budgeted at $70.00 per day (only one
vehicle budgeted for both Consultants) due to the L&B employees needing a van to
accommodate the noise testing equipment. Per deim is budgeted at $60.00 per day for
each Consultant. There are no trips budgeted for the L&B Senior Consultant or the
Administrative Assistant.
Key West International Airport- Noise Insulation Program
Phase 6 Design Scope of Services
Page 4
9/4/2007
T
IS
f th P . t
rave U1mmary or e rOJec
Company Position No. of Trips
THC Director of Sound Insulation Programs 4
THC Program Manager 12
MDA MDA Project Manager 4
MDA Construction Administrator 1
Sun Group Prin. Architect & staff (by automobile) 16
CEE Ventilation Enqineer 1
CEE Ventilation Technician 7
L&B Consultant 1 1
L&B Consultant 2 1
Additional Expenses
Also included in the expense budget for L&B are expenses associated with their noise
testing equipment. These include the fee for use of their noise testing equipment, the
LD824, all $200.00, and the shipping expenses associated with transporting this
equipment at $280.00.
Also included in the expense budget for THC, The Sun Group, CEE and MDA, are CO
Monitors for each house (72) at a cost of $45.00 apiece, printing, postage, conference
room rental for contractor outreach sessions (two), bid advertisement fees, long
distance telephone charges, copying fees and shipping costs.
Key West International Airport - Noise Insulation Program
Phase 6 Design Scope of Services
Page 5
9/4/2007
Project Tasks
TASK 1
PROJECT MANAGEMENT
The THC Project Manager will perform general project-related management and
coordination with the Airport Noise Program Coordinator. This task includes preparation
of monthly invoices and progress reports, FAA coordination, project management plan
updates, sub-consultant coordination and agreements, and schedule updates. This
task also includes conference calls with the Consultant Team and related
documentation. The Project Architect, Title Company, Ventilation Consultant and
Acoustical Engineer will perform general project-related coordination with the THC
Project Manager. This includes preparation of monthly invoices and progress reports,
FAA coordination, and schedule updates. The THC Project Manager will travel to the
project site as necessary for coordination with the participating homeowners, the airport
staff, and the various members of the consultant team. The Project Manager will also
provide sElrvices off-site on a continuing basis. The Assistant Project Manager will
provide services throughout the Project Management task also. The Project Manager
will always be available for interaction as circumstances arise.
The THC Principal will be responsible for the preparation of all sub-consultant invoices,
the development of all sub-consultant contracts, and submit overall project team
invoices to Monroe County. (This is the only task where time is budgeted for the THC
Principal) THC's Director of Administrative Services will process all sub-consultant
invoices, reports, receipts, contracts, insurance certificates, etc., throughout the project.
As a result, minimal time for this person is included in each of the 15 tasks.
This task only includes time for THC personnel. This task includes 100% of the
Principal's hours, approximately 83% of the Director of Sound Insulation
Program's hours, approximately 49.5% of the Project Manager's hours,
approximately 32.5% of the Assistant Project Manager's hours, and
approximately 7% of the Director of Administrative Services hours. The summary
of hours for this task is as follows:
S
fH
THC
ummary 0 ours -
Position Hours Hourly Rate
Principal 24 $250.00
Director of Sound Insulation ProQrams 440 $194.00
Project Manager 608 $110.00
Assistant to Project Manager 120 $77.00
Director of Administrative Services 4 $112.00
Travel time for THC under this task is budgeted at four (4) nights, five (5) day stays for
the Project Manager, and three (3) nights, four (4) day stays for the Director of Sound
Insulation Programs, each trip. These trips will be throughout the project and address
typical project related issues and duties related to the homeowners, sub-consultants
and Monrol3 County officials.
Key West International Airport - Noise Insulation Program
Phase 6 Design Scope of Services
Page 6
9/4/2007
Com
THC
THC
rams
No. of Tri s
2
6
TASK 2
PROVIDE SUPPORT TO THE OFFICE AND PROVIDE
INFORMATION TO THE PUBLIC AS REQUIRED
The THC Project Manager and Assistant Project Manager will answer inquiries from,
and provide information to, the public, the media, and the County as appropriate. They
will support the Noise Insulation Program Coordinator in conducting daily program
implementation. The Project Manager will accompany the Noise Program Coordinator
on homeowner visits as often as possible, and at the discretion of the Airport Noise
Program Coordinator, as long as these visits coincide with the Project Manager's travel
schedule relative to the program budget. Likewise, the THC Project Manager will attend
the airport's Ad-Hoc Committee meetings on Noise as directed by the Airport Noise
Program Coordinator to provide status reports on the progress of the Noise Insulation
Program cmd other related matters during the term of this phase.
Examples of noise insulation materials, such as different window and door assemblies,
will be available in the Project Office for inspection along with photographs of completed
work, product brochures and application forms. The THC Project Manager and/or the
Principal Architect's Associates will schedule appointments as needed to meet with
Homeowners in the Project Office to view and discuss the product displays. These
appointments will coincide with other project-related trips to Key West.
This tasl< includes approximately 3% of the Project Manager's hours,
approximately 11 % of the Assistant Project Manager's hours, and approximately
7% of the Director of Administrative Services hours. The summary of hours for this
task is as follows:
S m of Ho s THC
u mary ur -
Position Hours Hourly Rate
Project ManClger 40 $110.00
Assistant to Project ManC!fLer 40 $77.00
Director o"F Administrative Services 4 $112.00
There is no travel associated with this task.
Key West International Airport - Noise Insulation Program
Phase 6 Design Scope of Services
Page 7
9/4/2007
TASK 3
UPDATE PROGRAM POLICIES
The THC Project Manager will update the programs policies that describe the step-by-
step process for the Key West International Airport Noise Insulation Program. All
revisions to forms and or presently used contracts and documents will be included in the
update. THC will also utilize CEE to review ventilation policies and update them with
changes in standards and regulations accordingly.
This tasl< includes approximately 6% of the Director of Sound Insulation
Program's hours, less than 1 % of the Project Manager's hours, approximately 2%
of the Assistant Project Manager's hours, and approximately 7% of the Director of
Administrative Services hours. The summary of hours for this task is as follows:
S
fH
THe
ummary 0 ours -
Position Hours HourI}' Rate
Director SIP 28 $194.00
Proiect Manaqer 8 $110.00
Assistant to Project Manager 8 $77.00
Director of Administrative Services 4 $112.00
There is no travel associated with this task.
TASK 4
CONTRACTOR OUTREACH & TRAINING
The THC Project Manager will provide all necessary contractors outreach services in an
attempt to maximize the number of bidding contractors. For interested general
contractors, the THC Project Manager will review program processes, as well as review
all program contractor requirements and expectations. The THC Project Manager will
perform a review of the licenses, insurance policies and bonding capacity information
for the awarded general contractor. In addition, the THC Project Manager will conduct a
training session to review insulation installation, mechanical installation and
window/door installation expectations. The THC Director of Sound Insulation Programs
will also attend the training session and provide expertise to the contractor. The Project
Manager will utilize the assistance of the Assistant Project Manager from the Atlanta
headquarters office to prepare outreach material and documents for the attending
contractors.
The THC Project Manager will travel to Key West for a four (4) night, five (5) day stay.
The Director of Sound Insulation Programs will travel to Key West for a three (3) night,
four (4) day stay. Meetings with the Monroe County officials and the Airport Noise
Program Coordinator may be scheduled and held during this time as necessary.
The MDA Project Manager will also travel to Key West for a one (1) night, two (2) day
trip for the Gontractor outreach and training. As time permits, the MDA Project Manager
Key West International Airport - Noise Insulation Program
Phase 6 Design Scope of Services
Page 8
9/4/2007
may also attend any scheduled meetings with the Monroe County officials and the
Airport Noise Program Coordinator.
The CEE Ventilation Engineer will review all ventilation specifications and training
documents to assure the most up-to-date policies and procedures for ventilation is
utilized in the program. The Ventilation Technician will travel to Key West for one week
to provide on-site outreach and on-site training to the contractor in proper ventilation
techniques and procedures.
For THC, this task includes approximately 6% of the Director of Sound Insulation
Program's hours, approximately 3% of the Project Manager's hours,
approximately 11 % of the Assistant Project Manager's hours, and approximately
7% of the Director of Administrative Services hours. The summary of hours for this
task is as follows:
S
fH
THC
ummary 0 ours -
Position Hours Hourly Rate
Director SIP 32 $194.00
Project Manaqer 40 $110.00
Assistant to Project Manager 40 $77.00
Director of Administrative Services 4 $112.00
For CEE, this task includes approximately 7% of the Ventilation Engineer's hours,
approximately 22% of the Ventilation Manager's hours, and approximately 13% of
the Ventilation Technician's hours. The summary of hours for this task is as follows:
S
fH
CEE
ummary 0 ours -
Position Hours Hourly Rate
Ventilation Enqineer 4 $150.00
Ventilation Technician 40 $110.00
Ventilation Manaaer 4 $125.00
For MDA, this task includes approximately 13.5% of the Project Manager's hours.
The summary of hours for this task is as follows:
Summar of Hours - MDA
Position
Pro"ect Manager
Hours
16
Hourly Rate I
$190.00
Travel Summary for this ask
Compan~' Position No. of Trips
THC Director of Sound Insulation Proarams 1
THC Project Manaqer 1
MDA Proiect Manager 1
CEE Ventilation Technician 1
T
Key West International Airport - Noise Insulation Program
Phase 6 Design Scope of Services
Page 9
9/4/2007
TASK 5
LEGAL DOCUMENT ADMINISTRATION
The THC Project Manager will utilize the services of the THC Assistant Project Manager
(APM) to communicate and coordinate with First American Title to secure title
commitments for each of the participating properties. First American Title will provide
an opinion of title, which would identify the vesting of ownership for the property. The
opinion of title will also identify any and all mortgages, liens and encumbrances on the
property, which would require signature of consent to the avigation easement and a
subordinallion of the easement.
The THC Project Manager will utilize extensive assistance from the THC Assistant
Project Manager (budgeted at 80 hours) to coordinate the activities in obtaining the
consents and subordination agreements. This entails identifying the lien holder,
providing the lien holder with the consent and subordination agreements, explaining the
program and the lien holders' rights, and responding to any questions or concerns that
the lien holder(s) may have with the consent or subordination agreements. The THC
Assistant Project Manager will manage the receipt of consents and subordination
agreements by tracking it in the database. Upon receipt of the executed consents and
subordination agreements, the THC Project Manager will have them recorded at County
records. The recording of the avigation easements should occur as soon as possible in
the program process.
For THe, this task includes approximately .5% of the Project Manager's hours,
approximi~tely 22% of the Assistant Project Manager's hours, and approximately
7% of the Director of Administrative Services hours. The summary of hours for this
task is as follows:
Hours
8
80
4
Houri Rate
$110.00
$77.00
$112.00
100% of the charges for First American Title are included in this task.
There is no travel associated with this task.
TASK 6
CONSTRUCTION SPECIFICATION REVISION
The THC Project Manager and the Principal Architect (MDA) will revise the current Key
West International Airport Residential Sound Insulation Program construction
specification document in all divisions (division zero - seventeen), especially in the
areas of General Conditions, Architectural Details and Ventilation Design Requirements.
MDA will utilize all staff on this task, with significant time allocated to the Specifications
Key West Internc:ltional Airport - Noise Insulation Program
Phase 6 Design Scope of Services
Page 10
9/4/2007
Writer (82 hours) and the Construction Administrator (40 hours). This work shall include
revisions, as necessary, to the appendices, including:
. A.ppendix A - Project Team Contacts
. A.ppendix B - Approved Manufacturers & Products
. Appendix C - Sample Project Forms
. Appendix D - Standard Drawings & Code Index
. Appendix E - Program Policy Statements
The THC Director of Sound Insulation Programs will review all revisions.
For THC, this task includes approximately 1% of the Director of Sound Insulation
Program's hours, less than 1% of the Project Manager's hours, and approximately
7% of the Director of Administrative Services hours. The summary of hours for this
task is as follows:
S
fH
THC
ummary 0 ours -
Position Hours Hourly Rate
Director SIP 8 $194.00
Project Manager 8 $110.00
Director of Administrative Services 4 $112.00
For MDA, this task includes approximately 28.5% of the Principal Architect's
hours, approximately 8.5% of the Project Manager's hours, approximately 63% of
the Specifications Writer's hours, and approximately 23% of the Construction
Administrator's hours. The summary of hours for this task is as follows:
S
fH
MDA
ummary 0 ours -
Position Hours Hourly Rate
Principal Architect 2 $175.00
Project Manager 10 $190.00
Construction Administrator 40 $90.00
~cifications Writer 82 $150.00
There is no travel associated with this task.
TASK 7
PRODUCT REVIEW
The THC Project Manager and Project Architect (MDA) will conduct a thorough review
of all acoustic window and door products to include:
. New product research and approval
. Shop drawing review and approval
. STC criteria establishment
Key West Internaltional Airport - Noise Insulation Program
Phase 6 Design Scope of Services
Page 11
9/4/2007
. Revision of approved product lists
This task will require a two (2) night, three (3) day trip for the MDA Project Manager and
a three (3) night, four (4) day trip for the MDA Construction Administrator. There are no
trips budgeted for THC personnel under this task.
For THC, this task includes less than 1% of the Project Manager's hours, and
approximately 7% of the Director of Administrative Services hours. The summary
of hours for this task is as follows:
Summal1l' of Hours - THC
Position Hours Hourly Rate
Proiect lIIIanaaer 8 $110.00
Director of Administrative Services 4 $112.00
For MDA, this task includes approximately 13.5% of the Project Manager's hours,
approximately 6% of the Specifications Writer's hours, and approximately 18.5%
of the Construction Administrator's hours. The summary of hours for this task is as
follows:
S
fH
MDA
ummar\l' 0 ours -
Position Hours Hourly Rate
Proiect lIIIanaqer 16 $190.00
Construction Administrator 32 $90.00
SDecifications Writer 8 $150.00
No. of Tri s
1
1
TASK 8
DOCUMENT ARCHITECTURAL, MECHANICAL,
VENTilATION AND ELECTRICAL SITE CONDITIONS
(Design Visits)
The THC Project Manager, The Sun Group Associate Architect, Engineer Associate,
and the CEE Ventilation Technician will inspect each property in a six (6) week period in
an effort to define pre-existing deficiencies that are not eligible for program funding
and/or that could complicate the proposed acoustic scope of work. These deficiencies
would include pre-existing code issues, structural issues, environmental issues,
moisture issues, insect infestation and safety issues. The Assistant Architect will
document all pre-existing deficiencies in the field, analyze them with The SUN Group
Principal Architect in the West Palm Beach office, and forward the information to the
THC Project Manager for review.
Key West International Airport - Noise Insulation Program
Phase 6 Design Scope of Services
Page 12
9/4/2007
During th'9se Design Visits, the Associate Architect, Engineer Associate and Ventilation
Technician will also collect sufficient architectural, mechanical, ventilation and electrical
data on each home to document the existing conditions for proposed treatment
recommendation. At this time, general building metrics, unusual building conditions, and
relevant building code conditions will be documented as a basis for future treatment
recommendations and construction detailing. The Associate Architect will photograph
and, in conjunction with the Engineer Associate and Ventilation Technician, will prepare
written documentation of the existing conditions at each residence. Detailed floor plans
will be developed showing the number and location of all windows, doors, perimeter
penetrations, and potential treatment areas (e.g., wall, ceiling, attic, soffit, skirting,
exposed Iframing, etc.). Door and window schedules will elaborate types, sizes, and
styles of these elements. The mechanical and electrical information will indicate the
existing HVAC systems configuration and capacity. The Ventilation Technician will also
document the existing ventilation (rate and method of fresh air exchange) status and
determine any required ventilation modifications.
The THC Project Manager and SUN Group Associate Architect will schedule
appointments with each eligible participant for on-site design visits and will conduct
these design visits to collect data on each of the homes, over the course of the six week
period. As stated earlier, The SUN Group Engineer Associate and CEE Ventilation
Technician will also participate in these design visits over the six (6) week period. The
THC Assistant Project Manager will provide various administrative services relative to
this task from the Atlanta headquarters office.
In meeting with the participating homeowners during these design visits, the THC
Consultant Team will review the steps to participation, explain all the requisite
paperwork the Homeowner must fill out in order to participate in the program, secure
title and mortgage information, collect architectural data on the home, and answer
specific Homeowner questions. The Consultant Team will also discuss treatment
options, technical issues and other noise insulation measures with the Homeowners
during these design visits.
For THC, this task includes approximately 24.5% of the Project Manager's hours,
approximcltely 11 % of the Assistant Project Manager's hours, and approximately
7% of the Director of Administrative Services hours. The summary of hours for this
task is as follows:
,of Hours - THC
Hours
300
40
4
Houri Rate
$110.00
$77.00
$112.00
For The SUN Group, this task includes approximately 49% of the Architect
Associate's hours, and approximately 47% of the Engineer
Associate's hours. The summary of hours for this task is as follows:
Key West International Airport - Noise Insulation Program
Phase 6 Design Scope of Services
Page 13
9/4/2007
S
fH
SUN GROUP
ummarv 0 ours -
Position Hours Hourly Rate
Architect Associate 360 $75.00
Enqineer Associate 312 $100.00
For CEE, this task includes approximately 80% of the Ventilation Technician's
hours. nle summary of hours for this task is as follows:
S
fH
CEE
ummary 0 ours -
Position Hours Hourlv Rate
Ventilation Technician 240 $110.00
The THC Project Manager will stay in Key West for two weeks at a time, returning home
for the weekend between these two week intervals. Thus the travel associated with this
Task for the THC Project Manager amounts to 3 trips, each consisting of thirteen (13)
nights, fourteen (14) day stays for a total of 39 nights and 42 days.
The SUN Group Engineer Associate and Architect Associate will travel together by
automobile each week during the six (6) week design visit period. Thus this will amount
to 6 trips by automobile and six (6) four (4) nights, five (5) day stays for each person for
a total of 48 nights and 60 days combined for these two SUN Group employees.
The CEE Ventilation Technician will also travel home each weekend during the six (6)
week desil;)n visit period. This will equate to six (6) trips, each made up of four (4)
nights and five (5) days for a total of 24 nights and 30 days.
No. of Tri s
3
6
6
6
TASK 9
PERFORM PRE. MODIFICATION NOISE AUDIT
Immediately following the architectural survey developed from the design visits, the
Acoustical Engineer (L&B) will conduct a pre-modification noise audit of selected
homes. Measurements will be used to verify the necessity for modifications identified
during the design process. Pre-modification data will be compared with post-
modification measurements to document the achieved increase in noise reduction, and
as a check on quality control. Pre-modification measurements will be used to consult
with the Consultant Team on treatment protocols.
Key West International Airport - Noise Insulation Program
Phase 6 Design Scope of Services
Page 14
9/4/2007
The number of homes to be measured will be approximately 10% of the total number of
homes being insulated in Phase 6. The sample will be selected to represent the range
of housing types expected. Usually, each home that is measured before construction
will be measured afterwards as well.
The noise level reduction (NLR) measurements essentially consist of placing a
loudspeaker inside each of the rooms that will be measured. The electrical signal of a
pink noise source is fed through the amplification/loudspeaker system and is filtered to
simulate aircraft noise. The technician will measure the average interior sound level
within the room and the sound level directly outside each exterior element (i.e., doors,
windows, and walls). An overall NLR will be mathematically computed based on the
measured test data and the acoustical conditions of each room.
For L&B, this task includes approximately 67% of the Senior Consultant's hours,
approximately 92% of the Consultant 1's hours, 100% of the Consultant 2's hours,
and 50% of the Administrative Assistant's hours, The summary of hours for this
task is as follows:
S
fH
L&B
ummary 0 ours -
Position Hours Hourly Rate
Senior Consultant 4 $205.00
Consultant 1 44 $140.00
Consultant 2 26 $140.00
Administrative Assistant 2 $65.00
The L&B Consultant 1 and Consultant 2 will both spend two (2) nights and three (3)
days in Key West.
T
IS
f th' T k
rave ummary . or IS as
Com pan" Position No. of Trips
L&B Consultant 1 1
L&B Consultant 2 1
TASK 10 DEVELOP ACOUSTIC DESIGN PACKAGE
This task involves the interaction of all consultant team members except First American
Title.
The Acoustic Design Package documents existing conditions, floor plans and
miscellaneous items that are to be incorporated into the design documents. It also
contains the recommended acoustical treatments to the windows, doors, ceilings, and
walls. The acoustical designs will be aimed at achieving the FAA Handbook minimum
reduction 90al of 5 decibels goal and/or an interior noise level no greater than 45 dB
DNL.
Key West International Airport - Noise Insulation Program
Phase 6 Design Scope of Services
Page 15
9/4/2007
The Project Architect (SUN Group) will develop the noise insulation designs (for up to
72 units) in full compliance with the policies, standards, and specifications issued by the
FAA for All" projects with oversight from MDA. The Acoustic Design Package will
include the following information:
· 13eneral Requirements,
. !:elevation Photographs,
. Special Requirements,
· Structural Description,
. Contractor General Notes,
· Homeowner Requirements,
· Schematic Architectural Plans,
· Schematic Mechanical Plans,
. Schematic Electrical Plans,
· Product Selection Icons,
. Door and Window Schedules.
The SUN <3roup will utilize all of their billable personnel during this task. The Principal
Architect will oversee the development of the design packages, using 80 hours or 20%
of their overall allotted time. This task will require a major time commitment from the
CADD Technician (approximately 65% of the hours budgeted for the CADD Technician,
or 376 hours). It will also require 188 hours (30.5%), of the time allotted to the Architect
Associate. The Engineer Associate will also use 154 hours (28%) of their allotted time
during this task. The SUN Group Principal Architect will develop and distribute the
Design Packages to the Consultant Team for internal review and discussion. The
Engineer Principal will spend approximately 44 hours in reviewing the packages and
providing oversight on this task.
MDA will allso review the design packages and provide input from the Principal Architect
(3 hours), Project Manager (30 hours), Construction Administrator (56 hours) and
Specifications Writer (12 hours).
CEE will expend the balance of their hours from each employee on this task.
Likewise, L&B will also expend the balance of their hours on this task. They will utilize
the Seniol" Consultant, the Consultant 1 and provide clerical work from the
Administrative Assistant relative to the noise reduction qualities of the acoustic
recommendations. Since we have an ongoing knowledge of the typical acoustical
improvements required for the Key West homes, this is a minimal requirement of L&B,
and therefore only needs a few hours for review and input (the balance of their allotted
hours).
Following internal review and revision from all consultant team members, the THC
Project Manager will meet with the Airport Manager and/or Airport Noise Program
Coordinator to review the Acoustic Design Packages and discuss any outstanding
issues as necessary. The MDA Project Manager and CEE Ventilation Technician will
Key West International Airport - Noise Insulation Program
Phase 6 Design Scope of Services
Page 16
9/4/2007
attend the meetings as required for explanation of technical issues that may need
clarification. Any necessary revisions to the Acoustic Design Packages will be
completed by the THC Consultant Team prior to formal presentations (design review
meetings) to the Homeowners.
For THC, this task includes approximately 2% of the Project Manager's hours and
approximately 7% of the Director of Administrative Services hours. The summary
of hours for this task is as follows:
S
f Ho s THC
ummary' 0 ur -
Position Hours Hourly Rate
Project Man~er 24 $110.00
Director of Administrative Services 4 $112.00
For The SUN Group, this task includes approximately 19% of the Principal
Architect's hours, approximately 30% of the Engineer Principal's hours,
approximately 30.5% of the Architect Associate's hours, approximately 28% of
the Engineer Associate's hours, and approximately 65% of the CADD
Technician's hours. The summary of hours for this task is as follows:
S
f Ho s SUN GROUP
ummary 0 ur -
Position Hours Hourly Rate
Principal Architect 80 $150.00
Architect Associate 188 $75.00
Engineer Principal 44 $125.00
Engineer Associate 154 $100.00
CADD Technician 376 $57.00
For CEE, this task includes approximately 71% of the Ventilation Engineer's
hours, approximately 44% of the Ventilation Manager's hours, and approximately
6.6% of th,e Ventilation Technician's hours. The summary of hours for this task is as
follows:
S
fH
CEE
ummary '0 ours -
Position Hours Hourly Rate
Ventilation Erlgineer 40 $150.00
Ventilation Manager 8 $125.00
Ventilation Technician 20 $110.00
For L&B, this task includes the remaining 33% of the Senior Consultant's hours,
the remaining 8% of the Consultant 1's hours, and the remaining 50% of the
Administrative Assistant's hours. The summary of hours for this task is as follows:
Key West International Airport - Noise Insulation Program
Phase 6 Design Scope of Services
Page 17
9/4/2007
S
fH
L&B
umman, 0 ours -
Position Hours Hourly Rate
Senior Consultant 2 $205.00
Consultant 1 4 $140.00
Administrative Assistant 2 $65.00
For MDA, this task includes approximately 43% of the Principal Architect's hours,
approximately 25% of the Project Manager's hours, approximately 9% of the
Specifications Writer's hours, and approximately 32% of the Construction
Administlrator's hours. The summary of hours for this task is as follows:
S
fH
MDA
ummary 0 ours -
Position Hours Hourly Rate
Principal Architect 3 $175.00
Project Manager 30 $190.00
Construction Administrator 56 $90.00
Specifications Writer 12 $150.00
The MDA Project Manager and CEE Ventilation Engineer will each travel to Key West
for a three (3) night, four (4) day stay.
Com
MDA
CEE
No. of Tri s
1
1
TASK 11
DESIGN REVIEW WITH HOMEOWNERS
Over a three (3) week period, The THC Project Manager and SUN Group Principal
Architect will review the Acoustic Design Package with each Homeowner (up to 72
homes) 011 site at the participating homes. They will explain all treatment
recommendations and product selections such as color, style, and material. Any
changes proposed by the Homeowner will be reviewed by the Consultant Team prior to
approval. Issues arising from Homeowners' refusal of proposed treatments will be
addressed according to program policies. During this visit, the THC Project Manager will
also review the legal documents with the Homeowner. This task will also require much
preparation from the THC Project Manager and the SUN Group Principal Architect in
advance of the actual design review meetings. The THC Project Manager will utilize the
services of the Assistant Project Manager from the Atlanta headquarters office during
this preparation period.
The THC Project Manager and SUN Group Principal Architect will schedule
appointments with the Homeowners to present the Acoustical Design Packages. In the
event of required revisions, the Principal Architect will make all changes and develop
Key West International Airport - Noise Insulation Program
Phase 6 Design Scope of Services
Page 18
9/4/2007
the final Design Package by utilizing his Architect Associate and CADD Technician.
The SUN Group Principal Architect will also utilize their clerical support during this task.
For THC, this task includes approximately 10% of the Project Manager's hours,
approximately 11% of the Assistant Project Manager's hours, and approximately
7% of the. Director of Administrative Services hours. The summary of hours for this
task is as follows:
S
fH
THC
umma~' 0 ours.
Position Hours Hourlv Rate
Proiect N1anaqer 120 $110.00
Assistant to Proiect Manaqer 40 $77.00
Director of Administrative Services 4 $112.00
For The SUN Group, this task includes approximately 51% of the Principal
Architect's hours, approximately 5% of the Architect Associate's hours,
approxim;ately 3.5% of the Engineer Associate's hours approximately, 10% of the
CADD Tec:hnician's hours, and 100% of the clerical support hours. The summary
of hours for this task is as follows:
S
fH
SUN GROUP
ummary 0 ours -
Position Hours Hourly Rate
Principal Architect 198 $150.00
Enqineer Associate 20 $100.00
Architect Associate 30 $75.00
Clerical Support 15 $40.00
CADD TeGhnician 60 $57.00
The THC Project Manager will stay in Key West for the entire three (3) week design
review period. Thus the travel associated with this Task for the THC Project Manager
amounts to 1 trip, consisting of twenty (20) nights and twenty-one (21) days.
The SUN Group Principal Architect will travel by automobile each week during the three
(3) week design visit period. Thus this will amount to 3 trips by automobile, each
consisting of four (4) nights, five (5) day stays for the Principal Architect, total of twelve
(12) nights and fifteen (15) days.
automobile
No. of Tri s
1
3
Key West International Airport - Noise Insulation Program
Phase 6 Design Scope of Services
Page 19
9/4/2007
TASK 12: DEVELOP BID DOCUMENTS
The consultant team will develop a complete set of construction documents that meet all
FAA requirements and the requirements of the local authorities. The construction
documents will include written specifications that describe the products, suppliers,
materials, and workmanship that are acceptable and which meet the technical
requirements of the project. The construction documents will also include the plans and
details referenced to the specifications sections. The documents will be of sufficient
detail to be used for the formal bid process as well as for the actual construction phase
of the work.
Once all of the Homeowners in Phase 6 have signed-up (or declined to participate) the
Principal Architect will compile all of the Acoustic Design Packages for those properties
included in the bid package.
The bid package set will contain at least the following information for each residence:
. Floor plan that shows the existing construction and modifications that shall be
made for each habitable level and the roof plan;
. Door and window schedules that are keyed to identifying marks on the floor
plans and that call out the specific modifications that are required, complete
with elevation drawings of typical doors and windows;
. HVAC upgrade requirements including ventilation capacity and
electrical capacity; and
. Detailed drawings of special installation techniques required for windows,
doors, and other elements.
. Required construction time period, limitations for simultaneous construction,
performance requirements and completion requirements
The task is comprised primarily of Project Architect time from both MDA and The SUN
Group (majority of time coming from The SUN Group). The SUN Group Engineer
Associate will provide detailed specifications for each house (120 hours), with
assistance from the Engineer Principal (60 hours), and the CADD Technician will utilize
his time (162 hours) developing the drawings during this task.
The MDA Principal Architect will provide review expertise as needed, the MDA Project
Manager and MDA Construction Administrator will review and consult on all bid
documents, and the MDA Specifications Writer will consult on the bid documents as
needed.
The THC Project Manager will provide the general requirements, wage rates, labor
policies, and other legally required contractual documents in accordance with Monroe
Key West International Airport- Noise Insulation Program
Phase 6 Design Scope of Services
Page 20
9/4/2007
County protocols for inclusion in the Project Manual. The
THC Director of Sound Insulation Programs will consult with the consultant team on this
task as needed. The SUN Group Principal Architect will develop construction
documents that meet applicable requirements, including bid forms, special provisions,
technical specifications, house plans, equipment schedules, and details.
The Phase 6 design work will produce one bid package containing up to 72 homes.
For THC, this task includes approximately .5% of the Director of Sound Insulation
Program's hours, approximately .5% of the Project Manager's hours, and
approximately 7% of the Director of Administrative Services hours. The summary
of hours for this task is as follows:
S
fH
THC
ummary 0 ours -
Position Hours Hourly Rate
Director SIP 2 $194.00
Project Manager 8 $110.00
Director of Administrative Services 4 $112.00
For The SUN Group, this task includes approximately 17% of the Principal
Architect's hours, approximately 50% of the Engineer Principal's hours,
approximately 14.6% of the Architect Associate's hours, approximately 22% of
the Engineer Associate's hours, and approximately 23% of the CADD
Technician's hours. The summary of hours for this task is as follows:
S
f
SUN GROUP
ummary 0 Hours-
Position Hours Hourly Rate
Principal Architect 82 $150.00
Engineer Principal 72 $125.00
Engineer Associate 144 $100.00
Architect Associate 108 $75.00
CADD Technician 162 $57.00
For MDA, this task includes the remammg 28.5% of the Principal Architect's
hours, approximately 8.5% of the Project Manager's hours, approximately 18.5%
of the Spllcifications Writer's hours, and approximately 7% of the Construction
Administrator's hours. The summary of hours for this task is as follows:
S
f
DA
ummary 0 Hours - M
Position Hours Hourly Rate
Principal Architect 2 $175.00
Project Manager 10 $190.00
Construction Administrator 12 $90.00
Specifications Writer 24 $150.00
Key West Internaltional Airport - Noise Insulation Program
Phase 6 Design Scope of Services
Page 21
9/4/2007
There is no travel associated with this task.
TASK 1:1 REQUEST FOR BIDS
The THC Project Manager will prepare an advertisement for bid and post it accordingly.
The THC Project Manager will consult with the Monroe County Attorney's office and
Airport Noise Program Coordinator as necessary, and assure that the advertisement
meets with all Monroe County requirements. The bid advertisement will be reviewed by
the THC Director of Sound Insulation Programs.
For THC, this task includes approximately .5% of the Director of Sound Insulation
Program's hours, approximately 1.5% of the Project Manager's hours, and
approxim;ately 7% of the Director of Administrative Services hours. The summary
of hours for this task is as follows:
S
fH
THC
ummary 0 ours.
Position Hours Hourly Rate
Director SIP 2 $194.00
Project Manager 16 $110.00
Director of Administrative Services 4 $112.00
For MDA, this task includes approximately 3.5% of the Project Manager's hours,
and the remaining 3% of the Specifications Writer's hours. The summary of hours
for this task is as follows:
S
fH
MDA
ummary <0 ours -
Position Hours Hourly Rate
Project Manaaer 4 $190.00
Specifications Writer 4 $150.00
There is no travel associated with this task.
TASK 14 CONDUCT PRE-BID CONFERENCE
The THC Consultant team will hold a mandatory Pre-Bid Conference prior to the bid
openings. This will provide all pre-qualified contractors the opportunity to ask questions
regarding the project and discuss the site conditions. Any necessary revisions and/or
addenda to the Bid Documents will be prepared, along with responses to questions, and
will be distributed to all bidders in accordance with the procedures described in the Bid
Documents. Bid forms will be simplified as much as possible without compromising the
ability to evaluate the bids received. The THC Director of Sound Insulation Programs,
Project Manager, the MDA Project Manager and The SUN Group Principal Architect will
attend the Pre-Bid Conference.
Key West International Airport - Noise Insulation Program
Phase 6 Design Scope of Services
Page 22
9/4/2007
For THC, this task includes approximately 3% of the Director of Sound Insulation
Program's hours, approximately 2.5% of the Project Manager's hours, and
approximately 7% of the Director of Administrative Services hours. The summary
of hours for this task is as follows:
S
fH
THC
ummar~' 0 ours -
Position Hours Hourly Rate
Director SIP 16 $194.00
Project Manager 32 $110.00
Director of Administrative Services 4 $112.00
For The SUN Group, this task includes approximately 4% of the Principal
Architect's hours. The summary of hours for this task is as follows:
Summa of Hours - SUN GROUP
Position
Princi 811 Architect
Hours
16
Hourly Rate I
$150.00
For MDA, this task includes approximately 20% of the Project Manager's hours.
The summary of hours for this task is as follows:
Summa of Hours - MDA
Position
Project Manager
Hours
24
Hourly Rate I
$190.00
This task will require a trip by the THC Project Manager, the MDA Project Manager and
Director of Sound Insulation Programs to attend the Pre-Bid Conference. The THC
Project Manager will spend three (3) nights and four (4) days in Key West during this
period. The additional time will be to attend to any homeowner concerns and questions,
and various project management tasks. The THC Director of Sound Insulation
Programs will spend one (1) night and two (2) days in Key West for this task, to
primarily attend the Pre-Bid Conference only. The MDA Project Manager will spend two
(2) nights and three (3) days on Key West for this task. The SUN Group Principal
Architect will also travel to Key West for the Pre-Bid Conference by automobile for a one
(1) night, two (2) day stay.
Com
THC
THC
MDA
SUN Group
rams
No. of Tri s
1
1
1
1
Key West International Airport - Noise Insulation Program
Phase 6 Design Scope of Services
Page 23
9/4/2007
TASK 15 OPEN AND EVALUATE BIDS
The Bids will be opened by the County in accordance with their established procedure.
The County Attorney will review and certify the Bid process. The County will forward
copies of all bids to the THC Project Manager for review and recommendation for
award.
The THC Project Manager, The Sun Group Principal Architect, the MDA Project
Manager and the MDA Construction Administrator will analyze the bids for compliance
with the Bid Documents and to determine the lowest cost and best-qualified bidder. The
results of the analysis will be tabulated and a recommendation for award of the contract
will be submitted to the Airport Noise Program Coordinator by the THC Director of
Sound Insulation Programs.
For THC, this task includes the remaining hours for the Director of Sound
Insulation, the THC Project Manager, and the THC Director of Administrative
Services. The summary of hours for this task is as follows:
Summary of Hours - THC
Position Hours Hourly Rate
Director SIP 4 $194.00
Project Manager 8 $110.00
Director of Administrative Services 4 $112.00
For MDA, this task includes the remaining 4% of the Project Manager's hours and
the remaining 5% of the Construction Administrator's hours. The summary of
hours for this task is as follows:
Summary of Hours - MDA
Position Hours Hourly Rate
Project Manager 5 $190.00
Construction Administrator 9 $90.00
For The SUN Group, this task includes the remaining 2% of the Principal
Architect's hours. The summary of hours for this task is as follows:
Summary of Hours — SUN GROUP
Position Hours Hourly Rate
Principal Architect 8 $150.00
There is no travel associated with this task.
Key West International Airport—Noise Insulation Program Page 24
Phase 6 Design Scope of Services 9/4/2007
Task No. Task Description
Pmject Management
2 Maintain Project Office and Provide Information to the Public
3 Update Program Policies
4 Contractor Outreach, Certification & Training
5 Legal Document Administration
6 Construction Specification Revision
7 Product Review
8 Document Architectural, Mechanical, Ventilation & Electrical
9 Perform Pre-modification Noise Audit
10 Develop Acoustic Design Package
11 Design Review with Homeowners
12 Dev,elop Bid Documents
13 Requests for Bids
14 Conduct Pre-Bid Conference
15 Open & Evaluate Bids
~bursable Expenses
TOTJ\L PSO #6 BUDGET
Lump-Sum Amount
$202,268.00
$7,928.00
$7,376.00
$21,156.00
$47,088.00
$21,910.00
$8,448.00
$133,448.00
$10,750.00
$107,374.00
$62,982.00
$61,710.00
$5,984.00
$14,032.00
$5,064.00
$133,677.00
$851,195.00