Item H2
BOARD OF GOVERNORS
FIRE AND AMBULANCE DISTRICT 1
AGENDA ITEM SUMMARY
Meeting Date: December 18. 2002
Division: County Administrator
Bulk Item: Yes No ---X-
Department: Fire Rescue
AGENDA ITEM WORDING: Request approval to purchase one 2003 Chevrolet Suburban 1500
from Garber Chevrolet, Inc. through Florida Sheriffs Association and Florida Association of Counties
vehicle/equipment contract (02-10-0826) at low bid of $28,80 1.00.
ITEM BACKGROUND: This vehicle will replace 1997 Chevrolet Suburban County Unit #1416-
106 with 185,000 miles, and will be utilized by the Fire Rescue Department as the Shift Battalion
Supervisor operations and emergency response vehicle. The low bid of$28,801.00 includes option ISJ
from the vendor Garber Chevrolet, Inc.
PREVIOUS REVELANT BOG ACTION: The Board approved the 2002-03 budget appropriating
funds for the continuation of vehicle capital replacement.
CONTRACT/AGREEMENT CHANGES: None.
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST:
$28.801.00
BUDGETED: Yes ---X- No
COST TO COUNTY: $28.801.00 141-13001-560641
REVENUE PRODUCING: Yes No --X AMOUNT PER MONTH_ Year
APPROVED BY: County Atty N/ A
FIRE CHIEF APPROVAL:
DIVISION DIRECTOR APPROVAL: --./____
James L. Roberts
DOCUMENTATION:
Included X
To Follow
Not Required
DISPOSITION:
AGENDA ITEM #
//J-
Revised 2/27/0]
:t~JJ
:tIffi
FLORl.Q6;
ASSOCIATION;'
:Rl COUNTIB5.W
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
2003 CHEVROLET SUBURBAN 1500
Specification # 10
(Extended Wheelbase Utility, 4 x 2)
The Chevrolet Suburban 1500 purchased through this contract comes with all the standard equip-
ment as specified by the manufacturer for this model and FSA's base vehicle specification(s) require-
ments which are included and made a part of this contract's vehicle base price as awarded by
manufacturer by specification by zone.
ZONE:
BASE PRICE:
* Western
$26.800.00
* Northern
$26.758.00
* Central
$26.788.00
* Southern
$26.801.00
While the Florida Sheriffs Association and the Florida Association of Counties have attempted to
identify and include those equipment items most often requested by participating agencies for utility
vehicles, we realize equipment needs and preferences are going to vary from agency to agency. In
an effort to incorporate flexibility into our program. we have created specific add/delete options
which allow the purchaser to tailor the vehicle to their particular wants or needs.
The following equipment delete and add options and their related cost are provided here to assist
you in approximating the total cost of the type vehicle(s) you wish to order through this program.
Simply deduct the cost of any of the follOwing equipment items you wish deleted from the base unit
cost and/or add the cost of any equipment items you wish added to the base unit cost to determine
the approximate cost of the type vehicle(s) you wish to order.
NOTE: An official listing of all add/delete options and their prices should be obtained from the
appropriate dealer in your zone when preparing your order. Additional add/delete options other
than those listed here may be available through the dealers, however. those listed here must be
honored by the dealers in your zone at the stated prices.
* = Specification Low Bid
LEGEND FOR
DELETE/ADD OPTIONS
Every Une will require a DOLLAR VALUE
or one of the following abbre\iations:
Std. = manufacturer's standard equip,
Incl. = included ",ith base specs,
NC = no additional char~e
NA = not applicable Lo nil' vehicle
- = ootion not bid bv vendor
300
Bid A ward Announcement (02-10-0826)
NOV 26 2002' 11: 26AI't'HP LASERJET 3200
p. 1
~Sheriffs Association Contract Quote
l
Garber Chevrolet, Inc.
Garber Buick Pontiac GMC
P.O. Box 945
Green Cove Spgs, FL 32043-0945
Ph: 904-2~502
Fax: 904-284-0054
Att.ntion:
To;
Phone .:
Fax#:
R.:
PETI!R LUBERT
MONROE COUNTY FIRE RESCUE
305-289-6004
305-289-8336
SUBURBAN FOR CHIEFS
From:
Pages:
Date:
HOWARD WILLIAMS
Bid #:
District:
02-10-0826
SOUTHERN
Item:
Mode' #I:
#10
CC15906
Order Code Descriotlon Price
Base price of vehicle $ 28,801.00
1SJ BASE UPGRADE- RUNNING BOARDS, CARPET, $ 2,000.00
ELECTRIC DOOR LOCKS, POWER WINDOWS,
40-20-40 CLOTH SEATS, KEYLESS ENTRY,
FOG L1GHTS,CO ICASSETTE RADIO,
LEATHER WRAPPED STEERING WHEEL,
,
~I VehiCle Quote:
IS
28,801.00 (
OK~~rv ~~~~~E
(305) 294-4641
OFFICE of
FIRE RESCUE
490 63rd Street
~arathon,FL 33050
(305) 289-6088 1(305) 289-6004
FAX: (305) 289-6336
DATE:
."~~*,,,~~~
(~"---
BOARD OF COUNTY COMMISSIONERS
Mayor Charles "Sonny" McCoy, District 3
Mayor Pro Tern Dixie M. Spehar, District I
George Neugent, District 2
Bert Jimenez, District 4
Murray E. Nelson, District 5
MEMORANDUM
October 21, 2002
TO:
James 1.. Roberts
County Administrator
Clark Martin, Chie!: U
Fire Rescue L/~
FROM:
RE:
2003 Chevrolet Suburban 1500
Justification of Vehicle Option
I have reviewed this request to purchase the I SJ option with the Chevrolet Suburban and concur
that this is a necessary upgrade. The I SJ package includes power steering, power windows, remote
door locks and upgraded wheel covers. The upgraded wheel covers are not necessary, however the
power windows on this marked response vehicle will definitely enhance the safety of the battalion
chief who is likely to be flagged-down to answer citizen requests at curbside. The remote door
locks will also enhance his/her ability to exit the vehicle quickly and lock the door while the vehicle
remains running to power emergency warning lighting.
MONROE COUNTY OFFICE OF MANAGEMENT & BUDGET
PH: 305-292-4465 FAX: 305-292-4515
REOUEST TO PURCHASE
To:
O.M.B./Purchasing
Date: October 15, 2002
From (Dept.) FIRE RESCUE EMS DIVISION
Peter Lubert
;:~~~a~
Name:
PhonelExt: 6212
Account #: 13001560641
Ship to Location: 627 Grant/Project #:
QTY. Unit Prod.# Description Unit Cost Total Cost Acct.#
1 ea Suburban 1500 2003 $ 26,801.00 $ 26,801.00
1 ea Option 1 SJ $ 2,000.00 $ 2,000.00
$ -
Specification # 10 $ -
'$ -
, $ -
. $ -
'$ -
$ -
$ -
$ -
TOTAL $ 28,801.00
Items needed by, 19
Vendor Name:
Garber Chev.
Vendor #:
RemarkslRecommendations: To replace the current Battalion Chiefs vehicle
which has over 177,000 miles on it.
Date entered in computer
County PO Number
Date Ordered
Spoke With
Date to arrived
Office of Mana2ement & Bud2et use only:
(),M,IJ, Form Mep #3 Revised 4/11/96
O. OUNTY olMONROE ~.'
KEYWEST .:1 I~ORIDA33040 ~
(305) 294-4641
Oftice of: Fire Rescue
490 63rd Street
Marathon FI 33050
Phone: 305 289-6004
Fax: 305-289 6336
r----
BOARD OF COUNTY COMMISSIONERS
MAYOR, Charles "Sonny" McCoy, District 3
Mayor Pro T em, Dixie M Spehar, District I
George Nugent, District 2
Bert JImenez, District 4
Mwry E Nelson, District 5
TO:
Clark Martin, Chief Monroe County Fire Rescue
SUBJECT:
~
/j
Peter Lubert, Support Services Manager t~-'~
Replacement Vheicle
FROM:
DATE:
October 15, 2002
The current battalion Chiefs vehicle has over 177,000 miles on it. I am requesting
that the vehicle be replaced with a 2003 Suburban specification # 10 to be purchased
through the Florida Association & Florida Association of Counties. The vendor is Garber
Chev.
The following is justification for the purchase of option 1 SJ: The Battalion Chiefs
vehicle is used 7 days a week. This vehicle is on the road from 8 to 15 hours daily. This
vehicle is used as the Battalion Chiefs office. The options provided will help to make the
Battalion Chiefs job easier to perform. For example this option includes electric
windows. The Battalion Chiefs vehicle is a marked vehicle and many times they are
stopped and approached by citizens from the right side of the vehicle. They have
unbuckle their seat belt lean over and try to roll the window down and answer any
questions that the citizen may have. When at a scene of an emergency the vehicle is never
turned off by having electric door locks they can leave the key in the ignition with the
vehicle running and still lock and secure all the equipment inside the vehicle. I feel that
purchase of option 1SJ will enhance the performance of the Battalion Chiefs functions
while in their vehicle.
Should you have any questions or require additional information, please advise.