Resolution 498-2007
RESOLUTION NO. 498 - 2007
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA
AUTHORIZING THE SIGNING AND SUBMISSION OF A
FEDERAL TRANSIT ADMINISTRATION, 49 U.S.c., SECTION
5316 YEAR 2008-2009 "JOB ACCESS AND REVERSE COMMUTE
PROGRAM CAPITAL ASSISTANCE" GRANT APPLICATION,
SUPPORTING DOCUMENTS AND ASSURANCES TO THE
FLORIDA DEPARTMENT OF TRANSPORTATION TO
PURCHASE SOFTWARE/HARDWARE FOR TWELVE (12)
MOBILE DATA TERMINALS AND ACCEPTANCE OF ANY
SUBSEQUENT GRANT AWARD.
WHEREAS, the Board of County Commissioners of Monroe County, Florida have the
authority to apply for and accept grant awards made by the Florida Department of Transportation as
authorized by Chapter 341, Florida Statutes and/or by the Federal Transit Administration Act of1964
as amended;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA, AS FOLLOWS:
Section 1: The submission of a Federal Transit Administration, 49 U.S.C.,
Section 5316 Year 2008-2009, "Job Access andReverse Commute Program Capital
Assistance" Grant Application( s), supporting documents and assurances to the
Florida Department of Transportation to purchase SoftwarefHardware for (12)
Mobile Data Terminals is hereby approved.
Section 3: The Mayor of the Monroe County Board of County Commissioners is
hereby authorized to sign the application and accept any subsequent grant award,
unless specifically rescinded.
:J:: ....,
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Passed and adopted by the Monroe County Board of Commissioners at a ~~@g h~ this..:
19th day of December, 2007. g::::! 5e ':)
,u,' ,
-.. <.0 ::)
Mayor McCoy Yes -u
Mayor Pro Tern DiGennaro Yes "'-", < <:> ":J
::J!; ..
.. -~.
Commissioner Spehar Yes "":"1 f& "
~ r""j
Commissioner Murphy , "',' :)
Yes W
Commissioner Nengent Co)
Yes
BOARD OF COUNTY COMMISSIONERS
UNTY, FLORIDA
onny" McCoy
O.\!~J;V ~O~!,!~E
(34)5) 294-4641
('....~-~
BOARD OF COUNTY COMMISSIONERS
Mayor Charles "Sonny" McCoy, District 3
Mayor Pro Tern Mario Di Gennaro, District 4
Dixie M. Spehar, District 1
George Neugent, District 2
Sylvia J. Murphy, District 5
Monroe County Board of County Commissioners
Community Servi(;es Division
Monroe County Transit
1100 Simonton Street, Suite 1-188
Key West, Florida 33040
Phone 305 292-4425
Facsimile 305 292-4411
State of Florida Department of Transportation
Grant Application
Monroe County Board of County Commissioners submits this Application for the Section 5316 Job Access
and Reverse Commute Program and agrees to comply with all assurances and exhibits attached hereto and by
this reference made a part thereof, as itemized in the Checklist for Application Completeness.
Monroe County Board of County Commissioners further agrees, to the extent provided by law in accordance
with Sections 129.07 and 768.28, Florida Statutes to indemnify, defend and hold harmless the Department
and all of its officers, agents and employees from any claim, loss, damage, cost, charge, or expense arising
out of the non-compliance by the Agency, its officers, agents or employees, with any of the assurances stated
in this Application.
This Application is submitted on this Deceillber 19, 2007 with two (2) original resolutions or certified
copies of the original resolution authorizing Mayor Charles McCoy to sign this Application.
/!
.' /
/
By:
Date: 12/19/2007
Chari
Privacy Statement: This letter and any files accompanying it are intended only for the person or entity to which it is addressed and
may contain confid"ntial materials and/or material protected by law. Any retransmission or use of this information may be a
violation of that law. If you received this in error, please contact the sender and destroy the material.
APPLICATION FOR
Version 7/03
FEDERAL ASSISTANCE 2. DATE S~.!;MITTED ~~Iicant Identifier
l2{I <"1/,D 5 6 FY2008
1. TYPE OF SUBMISSION: 3. OAT RECEIVED BY STATE State Application Identifier
Application Pre-application
o Construction bl Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier
liZI Non-Constructlon I Cl Non-Constructlon
5. APPLICANT INFORMATION
Legal Name: Organizational Unit:
Monroe County Board of County Commissioners Department:
Monroe County Transit
Or~anizational DUNS: Division:
NI Community Services Division
Address: Name and telephone number of person to be contacted on matters
Street: Involving this application (give area code)
Prefix: First Name:
1100 Simonlon Street Room 1-188 Mr. Jerry
City: Middle Name
Key West L.
County: Last Name
Monroe Eskew
State: I Zi~ Code Suffix:
Florida 3 040
CountrY.: Emei!:
United States eskew-jeny@monroecounty-f1.gov
6. EMPLOYER IDENTIFICATION NUMBER (E/N): Phone Number (give area code) I ~ax Number (give area code)
~@]-~@][Q][Q]I!'JI!J@] 305 292-4425 305 292-4411
8. TYPE OF APPLICATION: 7. TYPE OF APPLICANT: (See back ofform for Application Types)
I!'JNew [} Continuation [] Revision B. County
If Revision, enter appropriate letter(s) in box(es) pther (specify)
See back of form for desGription of letters.) 0 0
Other (specify) 9. NAME OF FEDERAL AGENCY:
Federal Transit Administration
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
@J@]-[][D~ Mobile Data Terminal Software/hardware for existing paratransit
TITLE (Name of Program): reservation/dispatch computer system
FT A Section 5316 Job Access & Reverse Commute Program
12. AREAS AFFECTED BY PROJECT (Cities. Counties, States, etc.):
Monroe County
13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF:
Start Date: I Ending Date: a. Applicant ~~. Project
July 2008 June 2009 18th Congressional District 8th Congressional District
15. ESTIMATED FUNDING: 16.IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
bRDER 12372 PROCESS?
a. Federal IlZl THIS PREAPPLlCATION/APPLlCATION WAS MADE
66,221 a. Yes. AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
b. Applicant 8,277 PROCESS FOR REVIEW ON
c. State DATE: 01/22/2007
8.278
d. Local b. No. IT] PROGRAM IS NOT COVERED BY E. O. 12372
e. Other lJ OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
f. Program Income 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
g. TOTAL ~ 82,776 o Yes If ''Yes" attach an explanation. III No
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLlCATION/PREAPPLICATION ARE TRUE AND CORRECT. THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
TTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
. Auth riz d r nt tiv
firefix Fi e Middle Name
19I15rleS}
Last Name /" / Suffix
McCoy
. Title / . Telephone Number (give area code)
Mayor / - 305292-3430
. Signature of AUthored Re~er ~ oa~e?S;lnedl'
e_'_ ".."- 7 M~COUN~~TORNEY:~ Standard Form 424 (Rev.9-2003)
Authorized for Local R~uction Prescribed bv OMS Circular A-102
P OlDA T ~
G{. ,j) { , f ·
Date
NTY ATTORNEY , tt-t(u 7
TRANSPORTATION-RELATED OPERATING AND ADMINISTRATIVE EXPENSE & REVENUE
5316 YEAR 2008-2009 "Job Access and Reverse Commute Program"
Name of Applicant Monroe County Board of County Commissioners (Monroe County Transit)
Fiscal Period from 10/01/2007 to 09/30/2008 Budget
TRANSPORTATION-RELATED OPERATING and ADMINISTRATIVE EXPENSES
EXPENSE CATEGORY EXPENSE $
Labor (501) $579,030
Fringe and Benefits (502) 265,532
Services (503)
Materials and Supplies (504) 60,000
Vehicle Maintenance (504.01) 154,055
Utilities (505) 3,000
Insurance (506) 33,198
Licenses and Taxes (507)
Purchased Transit Service (508)
Miscellaneous (509) 50,000
Leases and Rentals (512)
Depreciation (513) 16,749
TOTAL EXPENSE $1,161,564
OPERATING REVENUE REVENUE $
Passenger Fares for Transit Service (401) $ 40,000
Special Transit Fares (402)
Other (403-407) (identify ~ appropriate code)
TOTAL OPERATING REVENUE $ 40,000
OTHER REVENUE SOURCES
Taxes Levied Directly by the Transit System
Local Cash Grants and Reimbursements $1,051,564
(409)
Local Special Fare Assistance (410)
State Cash Grants and Reimbursements 70,000
(411) AHCA
State Special Fare Assistance (410)
Federal Cash Grants & Reimbursements (413)
Interest Income (414)
Contributed Services (430)
Contributed Cash (431)
Subsidy from Other Sectors of Operations (440)
TOTAL OF OTHER REVENUE $1,121,564
GRAND TOTAL OF OTHER REVENUES $1,161,564
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CAPITAL REQUEST FORM 5316 Year 2008-2009
Job Access and Reverse Commute Program
Monroe County Transit (BOCC)
VEHICLE REQUEST
GMIS code RorE Number Description (b) (c) Estimated
(This colulTU1 (a) Requested Cost
for FOOT use
ONLY)
II. -~.
II. ~-
II. ~-
11. --.
II. --
Subtotal $
EQUIPMENT REQUEST (C)
11. E 12 Mobile Data Terminals Software & Hardware 82,776.00
--
II. --
II. --
II. --
Subtotal $82,776.00
(a) Replacement (R) or Expansion (E).
(b) Provide a brief description including the length and type vehicle, type of
fuel, lift or ramp, number of seats and wheelchair positions. Do not show
the Make. For example, 22' diesel bus with lift, 12 ambo Seats, 2 w/c
positions.
(c) Show mobile radios, computer hardware/software, etc. under "Equipment
Requeslt".
VEHICLE SUBTOTAL $ 0 + EQUIPMENT SUBTOTAL $82,776 = $82,776 (X).
(X) X 80 % = $66,221 [Show this amount on Form 424 in block 15 (a)]
EXHIBIT A
5316 Year 2008-2009 Job Access and Reverse Commute Program
CURRENT SYSTEM DESCRIPTION
Monroe County Transit (BOCC)
Overview & Routes
Monroe County Transit provides paratransit service to the elderly, disabled and
transportation disadvantaged citizens of Monroe County. The operation services
four geographical route areas, the Lower Keys (Key West) from mile marker 0 to
20, Bi~J Pine Key from mile marker 21 to 40, the Middle Keys (Marathon Key)
from mile marker 47 to 72 and the Upper Keys (Plantation Key and Key Largo)
from mile marker 73 to 112.
Fleet Size & Placement
The entire fleet of seventeen (17) Paratransit buses is wheelchair equipped and
ADA Compliant. Seven buses are located at 1100 Simonton Street, Key West,
one bus is located at 380 Key Deer Blvd in Big Pine Key, four buses at 490 63rd
Street, City of Marathon and five buses at 88800 Overseas Highway, Plantation
Key.
Hours of Operation
Monroe County Transit operates five (5) days per week Monday through Friday
from 8 a.m. to 5 p.m. excluding Monroe County Observed Holidays.
Staffing
Monroe County Transit staff consists of a Transportation Administrator,
Administrative Assistant, Special Needs Coordinator, Transportation Specialist,
Two (2) Dispatcher, Reservation, Schedulers, nine (9) CDL Class B Licensed
Transportation Drivers and nine (9) CDL Class B or D Licensed On-Call
Substitute Transportation Drivers.
Rider Composition
69% Elderly 60 years and older includes handicapped
31 % Transportation Disadvantaged 59 years and younger includes handicapped
Within those two categories 14% are Wheelchair Clients
Vehicle Maintenance
Monroe County Transit utilizes the County's three fully staffed maintenance
facilities (Key West, City of Marathon & Plantation Key) with an industry
recognized preventative maintenance program in place.
Single Audit Act
Attached is Monroe County's latest completed Single Audit.
EXHIBIT A-1
FACT SHEET
5316 Year 2008-2009 NEW FREEDOM PROGRAM
Monroe County Transit (BOCC)
CURRENTLY IF GRANT IS AWARDED
(Estimates are acceptable)
1. Number of one-way trips provided 38,011 42,000 goal
to elderly and persons with disabilities
(E & D) PER YEAR
2. Number of individual E & D served 978 1 ,200 goal
Junduplicated) PER YEAR
3. Percentage of E & D needing 14.0% 14.0 -16.0%
wheelchair positions AVERAGE
4. Number of vehicles used to 9 9
provide service AVERAGE
5. Number of ambulatory seats AVG 200 212 to 216 depends on
exact configuration chosen
6. Number of wheelchair positions 58 62 to 64 depends on exact
AVERAGE configuration chosen
7. Vehicle miles traveled PER YEAR 235,026 230,000 - 250,000
8. Averaoe vehicle miles PER DAY 964 900 -1000
9. Normal number of days in 5 5
operation PER WEEK
10. Normal hours of vehicle 8 a.m. until 5 p.m. 8 a.m. until 5 p.m.
operation PER DAY
11. Trip lenoth AVERAGE 4.12 4.0 - 5.0
EXHIBIT B
5316 Year 2008-2009 Job Access and Reverse Commute Program
PROPOSED PROJECT DESCRIPTION
Monroe County Transit (BOCC)
When awarded, funds will be used to enhance the reservation and dispatch
system of Monroe County Transit (MCT). MCT serves the entire geographic
area known as the Florida Keys, an elongated island chain extending 120 miles
from mainland Miami-Dade County. Currently, the system is heavily reliant on
staff intervention to ensure reserve and dispatch trips. Implementation of a
computer-assisted software program will provide real-time opportunities for
demand reservation booking. This system enhancement will allow for the latest
vehicle movements to be searched and for these data to be immediately
available.
It is believed that the availability of real-time vehicle location data will result in the
following positive impacts:
. increased trips being booked within a rider's requested timeframe
. more trips provided
. better on-time performance
. improved customer satisfaction
. enhanced convenience to the most at-risk rider class.
Mobile Data Terminals have the added benefit of allowing the dispatch staff to
track the location and progress of each vehicle in the MCT fleet. This information
can be related to customers inquiring into the expected arrival time of the MCT
bus. MCT riders are Monroe Count's most elderly, frail, and handicapped who
are unable to wait in the hot sun, rain, or other elements for any prolonged
period. Therefore, rider knowledge of pickup and drop off times can be critical for
a signifiicant number of riders.
MCT also serves those persons with Special Needs, specifically the elderly and
handicapped, taking them to safety when storms threaten the Florida Keys.
Transportation of persons to Special Needs Shelters is assured by maintaining a
well-equipped transit fleet. Mobile Date Terminals will further enhance the
mobilization and operation of the Special Needs responsibilities of MCT.
No disruption in regular service will be experienced when Mobile Data Terminals
are installed within the vehicles.
EXHIBIT C
5316 Year 2008.2009 Job Access and Reverse Commute Program
PUBLIC NOTICE
Monroe County Transit (BOCC)
All interested parties within Monroe County are hereby advised that
Monroe County Board of County Commissioners is applying to the
Florida Department of Transportation for a capital grant under Section
5316 of the Federal Transit Act of 1991, as amended, for the
purchase of 12 Mobile Data Terminal Software and Hardware to be
used to enhance public transit services within Monroe County,
Florida.
A Public Hearing has been scheduled at 9:00 a.m. on 12/19/2007,
Marathon Government Center 2798 Overseas Highway, Marathon,
Florida, for the purpose of advising all interested parties of service
being contemplated if a grant is awarded, and to ensure that
contemplated services would not represent a duplication of current or
proposed services provided by existing transit or paratransit
operators in the area.
\1onroe County, FL - 2007 BOCC Meeting Dates
The mission of \1onroe
Counry IS to provide
oUTstanding p'ublic service
responsive to the needs at
our citizens, our unique
community, :lnd our
environment.
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2007 BOCC Meeting Dates
PrT1ter-Friendly Vers,cn
,\1EETlNG J~AIES 'AGENDA DEADLINE L.QCATlO:'<l
1/17/07 - 1/18/07 1/2/07 Harvey GOHrnment
Center
2/21/07 - 2/22/07 2/6/07 Key Largo Library
3/21/07 - 3/22/07 3/6/07 Marathon Government
Center
4/18/07 - 4/19/07 4/3/07 Harvey Government
Center
5/16/07 - 5/17/07 5/1/07 Key Largo Library
6/20/07 - 6/21/07 6/5/07 Marathon Government
Center
7/18/07 - 7/19/07 7/3/07 Harvey Government
Center
8/15/07 - 8/16/07 7/31/07 Key Largo Library
9/19/07 - 9/20/07 9/4/07 Marathon Government
Center
10/17/07 - 10/18/07 10/2/07 Harvey Government
Center
III 14/07 - 11/ 15/07 10/30/07 Key Largo Library
~2/19/07 - 12/20/07 12/4/07 Marathon GOHrnment
Center
All meetings in all areas begin at 9:00 a.m.
Key Largo Library
Gov't Center
Tradewinds Shopping Center
Truman A ,,"e.
101485 O>erseas Highway
\liIe\larker 101
\larathon Go, 't Center Haney
2798 Onrseas Highway 1200
\Ii1e\larker 50 Key West
\ppr~\cd.1I the '\o\Cmbtr I~. ~IJIJ6I:iOC(' meeting.
hap: monroccofl.virtualto\vnhalJ.nct. P~Of~l;;:, \1nnrnl-'r,"'\J:'T Qnrr"'nr....,,~l~...-J..I_
Page 1 0[2
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MEMORANDUM
TO: Division Directors
Administrative Staff
FROM: Debbie Frederick
Acting County Administrator
SUBJECT: 12/19/07 Action Items
DATE: December 26, 2007
The following action items initiated at the subject meeting are promulgated for your
information and indicate specific actions for which you are held responsible. The
meeting was held at the Marathon Government Center. The Mayor and all
Commissioners were present.
BI Presentation of Years of Service Award for 15 years of service to Michael
Saunders, Firefighter/EMT.
B2 Presentation of Years of Service Award for 20 years of service to Joseph Paskalik,
Sr. Director Building Official, Building Department, Growth Management
Division.
B3 Presentation of Employee Service Award for the month of May, 2007 to Dawn
Bender, Customer Service Representative II, Building Department, Growth
Management Division.
B4 Approval of a resolution of the BOCC recogmzmg December 21, 2007 as
National Homeless Person's Memorial Day. BULK APPROVED
CI EMERENCY SERVICES - Approval of a FY07 State Homeland Security Grant
Program Agreement (SHSGP) 08-DS-60-11-54-01-, and authorization for the
County Administrator to execute any other required documentation in relation to
the application process. BULK APPROVED
C2 E'vfERENCY SERVICES -Approval to issue a purchase order and the authority
to accept and sign the proposal from Horton Emergency Vehicles in the amount
of $179,278.00 for the purchase of one 2008 ~avistar Medium, 102" Type MED
Model 603A Ambulance by piggy-backing the Escambia County bid contract PD
05-06.048 (Attachment A). BULK APPROVED
CI3 TECHNICAL SERVICES - Approval of Proposal #MLACIKWUI by Audio
Visual Innovations to upgrade view and audio broadcast equipment for MCTV in
the Key West BOCC Chambers and the MCTV Broadcast Studio at the Harvey
Government Center. BULK APPROVED
CI4 AIRPORT - Approval of Republic Parking System Operating budget for the
period of November I, 2007 through October 31, 2008, for Parking Lot
management at the Key West International Airport. BULK APPROVED
CIS AIRPORT - Approval of URS Purchase Service order for the Marathon Airport
ALP Update/Noise Assessment Narrative Report.
CI6 AIRPORT - Approval ofURS Purchase Service Order for the Key West Airport
Runway Safety Area Improvements Permit additional services. 3-2 (Murphy,
Neugent) Motion to approve.
CI7 EMPLOYEE SERVICES - Approval to Advertise Request for Proposals for
Proposals for Property Coverage Insurance. DELETED
CI8 EMPLOYEE SERVICES - Resolution repealing Resolution 209-1996 and
adopting the Risk Management Policy and Procedures Contract Administration
Manual; 2005 Edition, delegating the authority to modify or waive any
requirements contained therein to the County Administrator, the Risk Manager
and/or County Attorney. BULK APPROVED
C 19 EMPLOYEE SERVICES - Approval of contract amendment to adopt and make
retroactive to September 20, 2006 Attachment B, which was inadvertently omitted
in the service agreement effective September 20, 2006 for Third Party
Administration of the Monroe County Board of County Commissioners Workers'
Compensation program by Preferred Governmental Claims Solutions (PGCS).
BULK APPROVED
C20 COMMUNITY SERVICES - Approval of resolution to increase on III/08 the
Monroe County Transit (MCT) fare for a I-way trip from $1.00 for every 10
miles (established in 2003) to $2.00 with no mileage increments; and approval to
increase on III/08 the MCT BusPass from $25.00 to $40.00 for unlimited use in
the calendar month of purchase. Low income persons for which this increase
would create a financial hardship will be referred to Monroe County Community
Support Services (CSS) to determine eligibility for MCT rates in effect in 2003.
5-0 Motion to approve.
C21 COMMl]NITY SERVICES - Approval of an application for Federal Assistance
between Monroe County Board of County Commissioners, the applicant, and the
Fcderal Transit Administration for Financial Assistance to purchase twelve (12)
:YIobile Data Terminal Software/Hardware and approval for the Mayor to sign the
Grant Application, Resolution and other Application Documents. BCLK
3
Effective
07/01/07 to 06/30/08
THIS CONTRACT is entered into between the COMMUNITY TRANSPORTATION COORDINATOR,
THE GUIDANCE CLINIC OF THE MIDDLE KEYS, designated pursuant to Chapter 427, FS, to
serve the transportation disadvantaged for the community that includes the entire area of MONROE
County. and hereinafter referred to as the "Coordinator" and MONROE COUNTY BOARD OF
COUNTY COMMISSIONERS, hereinafter referred to as the "Agency/Operator" The terms and
conditions of this Contract are effective Julv 1. 2007, and will continue through
June 30. 2008.
Exhibit D
STATE OF FLORIDA
COMMISSION FOR THE TRANSPORTATION DISADVANTAGED
STANDARD COORDINATION/OPERATOR CONTRACT
WHEREAS, the Coordinator is required, under Rule 41-2 011, FA C, when cost effective and
efficient, to enter into contract with a transportation Agency/Operator to provide transportation
services; and
WHEREAS, transportation disadvantaged funds includes any local government, state or federal
funds that are for the transportation of transportation disadvantaged; and
WHEREAS, the Coordinator desires to contract with the Agency/Operator for the provision of
transportation services for the transportation disadvantaged; and
WHEREAS, the Coordinator believes it to be in the pUblic interest to provide such transportation
services through the AgencY/Operator for the residents of the service area who are clients of the
Agency/Operator; and
WHEREAS, the Agency/Operator will provide the Coordinator the opportunity to develop a proposal
for any new transportation services needed; and
WHEREAS, the Agency/Operator, in an effort to coordinate available resources, will make available
transportation services to the Coordinator
WHEREAS, this Contract allows for the provisions of transportation services be provided by the
Agency/Operator, in accordance with Chapter 427, F.S, Rule 41-2, FAC, and the most current
Community Transportation Coordinator policies.
NOW, THEREFORE, in consideration of the mutual covenants, promises and representations herein.
the parties agree as fOllows;
THE AGENCY/OPERA. TOR SHALL
A PrOVide services and vehicles according to the conditions speCified in Attachment I
B Coordinate available resources and make available transportation services to the Coor,jinator
Such services shall be provided In accordance with Attachment I This contract currently
~
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excludes the coordination of Medicaid trips A separate Medicaid transportation contract will
be negotiated
C. Every three (3) months, submit to the Coordinator a Quarterly Year to Date Operating Report
(from the Annual Operating Report) detailing demographic, operational and financial data
regarding coordination activities in the designated service area. The reported data will include
information regarding all transportation provided by the Agency/Operator (including but not
limited to CTC, Medicaid.) The report shall be prepared on forms provided by the
Commission for the Transportation Disadvantaged, hereinafter Commission, and according to
the instructions for the forms.
D. Comply with audit and record keeping requirements by
1. Utilizing the Commission recognized Chart of ACcounts defined in the Transportation
Accountin Consortium Model Uniform Accountin S stem for Rural and S ecialized
Transportation Providers (uniform accounting system) for all transportation
disadvantaged accounting and reporting purposes. Agencies/Operators with existing
and equivalent accounting systems are not required to adopt the Chart of Accounts in
lieu of their existing Chart of Accounts but shall prepare all reports, invoices, and fiscal
documents relating to the transportation disadvantaged functions and activities using
the chart of accounts and accounting definitions as outlined in the above referenced
manual.
2. Maintaining and filing with the Coordinator such progress, fiscal, inventory and other
reports as the Coordinator may require during the periOd of this contract.
3. By reserving to the Coordinator, the right to conduct finance and compliance audits at
any time. Such audits conducted by the Coordinator will be at the expense of the
Coordinator.
E. Retain all financial records, supporting documents, statistical records, and any other
documents pertinent to this Agreement for a periOd of five (5) years after termination of this
Agreement. If an audit has been initiated and audit findings have not been resolved at the end
of the five- (5) years, the records shall be retained until resolution of the audit findings The
Agency/Operator shall assure that these records shall be subject to inspection, review, or audit
at all reasonable times by persons duly authorized by the Coordinator or Commission or this
Agreement. The Commission and the Coordinator shall have full access to and the nght to
examine any of the records and documents during the retention period
F. Comply with Safety Requirements by
1.
Complying with Section 341061, FS.. and Rule 14-90. FAC. concerning System
Safety or complying with Chapter 234.051, F. S. regarding school bus safety
requirements for those services provided through a school board:
2
Assurinq compliance with local. state, and federal laws. and Commission policies
relating to drug testing, and:
3
Complying with Coordinator's System Safety Program Plan (SSPP) for designated
service area.
,~,- :-. c;
- 2 -
G. Comply with Commission insurance requirements by maintaining at least minimum liability
insurance Coverage in the amount of $100.000 for anyone person and $200.000 per
occurrence at all times during the existence of this Contract. In the event of any cancellation or
changes in the limits of liability in the insurance policy, the insurance agent or broker shall
notify the Coordinator. The AgencY/Operator shall furnish the Coordinator Written verification
of the existence of such Insurance coverage prior to the execution of this Contract or Proof of a
self-insurance program operated by the Agency/Operator. School board vehicle Insurance
coverage shall be in accordance with Sect/on 234.03, F.S. and 234211, FS.
H. Safeguard information by not using or disclosing any information concerning a user of services
under this Agreement for any purpose not in conformity with the local. state and federal
regulations, including but not limited to 45 CFR, Part 205.50, except upon order of a court of
competent jurisdiction, written consent of the recipient, or his/her responsible parent or
guardian when authorized by law.
I. Protect Civil Rights by:
1. Complying with Title VI of the Civil Rights Act of 1964 and Section 504 of the
Rehabilitation Act of 1973, as amended. The Agency/Operator gives this assurance in
consideration of and for the purpose of obtaining federal grants, loans, contracts
(exc,ept contracts of insurance or guaranty), property, discounts, or other federal
financial assistance to programs or activities receiving or benefiting from federal
financial assistance and agreeing to complete a Civil Rights Compliance Questionnaire
if so required by the Coordinator. Agency/Operator shall also assure compliance with:
e
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g
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a.
Title VI of the Civil Rights Act of 1964, as amended, 42 U.sC. 2000d et seq,
which prohibits discrimination on the basis of race, color, or national origin in
programs and activities receiving or benefiting from federal financial assistance.
b.
Section 504 of the Rehabilitation Act of 1973, as amended, 29 US.C 794, which
prohibits discrimination on the basis of disability in programs and activities
receiving or benefiting from federal financial assistance.
c.
Title IX of the Education Amendments of 1972, as amended, 20 USC. 1681 et
seq., which prohibits discrimination on the basis of sex in education programs
and activities receiving or benefiting from federal financial assistance
d.
The Age Discrimination Act of 1975, as amended, 42 US.C 6101 et seq , which
prohibits discrimination on the basis of age in programs or activities receiving or
benefiting from federal financial assistance
The Omnibus Budget Reconciliation Act of 1981. P L. 97-35, which prohibits
discrimination on the basis of sex and religion in programs and activities
receiVing or benefiting from federal financial assistance.
Ai: regulations. guidelines and standards lavdully adopted under the above
statutes.
The Americans with Disabilities Act of 1990 as It may be amended from time to
time.
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2. Agreeing that compliance with this assurance constitutes a condition of continued
receipt of or benefit from federal financial assistance, and that it is binding upon the
,A,gency/Operator, its successors, subcontractors, transferees, and assignees for the
period during which such assistance is provided Assuring that operators
subcontractors, subgrantees, or others with whom the Coordinator arranges to provide
services or benefits to participants or employees in connection with any of its programs
and activities are not discriminating against those participants or employees in violation
of the above statutes, regulations guidelines, and standards In the event of failure to
comply, the Agency/Operator agrees that the Coordinator may, at its discretion, seek a
court order requiring compliance with the terms of this assurance or seek other
appropriate judicial or administrative relief, to include assistance being terminated and
further aSSistance being denied,
J, The Agency/Operator agrees to indemnify and hold the Coordinator harmless for all claims,
cost (including legal fees), and expenses associated with the services provided under this
contract arising out of the negligent acts of the Agency/Operator,
K Comply with all standards and performance requirements of the:
1 The Commission for the Transportation Disadvantaged [ Attachment" ];
2, The local Coordinating Board approved Transportation Disadvantaged Service Plan
and
3, Any entities that purchase service.
Failure to meet the requirements or obligations set forth in this Contract, and performance
requirements established and monitored by the Coordinating Board in the approved
Transportation Disadvantaged Service Plan shall be due cause for non-payment of
reimbursement invOices until such deficiencies have been addressed or corrected to the
satisfaction of the Coordinator.
L,
Provide Corrective Action, A corrective action notice is a written notice to the Agency/Operator
that the Agency/Operator is in breach of certain provisions of this Contract and that correction
is required, )\ny corrective action notice wi/I specify a reasonable time for corrective action to
be completed, The Agency/Operator agrees to implement the Corrective Action specified in
the notice and provide written documentation to substantiate the implementation of the
Corrective Action,
All contracts, subcontracts, coordination contracts wi/I be reviewed annually by the Coordinator
and local Coordinating Board for conformance with the requirements of this Contract
Return to the Coordinator any overpayments due to unearned funds or funds disallowed
pursuant to the terms of this Contract that were disbursed to the Agency/Operator by the
Coordinator. The Agency/Operator shall return any overpayment within thirty (30) calendar
days after either discovery by the Agency/Operator or notification of the Agency/Operator by
the Coordinator or entity purchasing transportation, whichever is earlier, In the event that the
Coordinator first discovers an overpayment has been made the Coordinator will notify the
Agency/Operator by letter of such a finding Should repayment not be made in a timely
manner, the Coordinator or purchasing entity will charge interest after thirty (30) calendar days
.4.
after the date of notification or diScovery, or the Coordinator will deduct said amount from
future invOices,
o In performing this Contract the Agency/Operator shall not discriminate against any employee
or applicant for employment because of race, age, disability, creed, color, sex or national
origin Such action shall inclUde, but not be limited to, the fOllowing: employment upgrading
demotion or transfer; recruitment or recruitment advertising: laYoff or termination: rates of pay
or other forms of compensation; and selection for training, including apprenticeship The
Agency/Operator shall insert the foregoing provision modified only to show the particular
contractual relationship in all its contracts in connection with the development of operation of
the Contract, except contracts for the standard commercial supplies or raw materials, and
shall require all such contractors to insert a similar provision in subcontracts relating to the
performance of this Contract, except subcontracts for standard commercial supplies or raw
materials, The AgencY/Operator shall post, in conspicuous places available to employees
and appl,icants for employment for Project work, notices setting forth the provisions of the
nondiscrimination clause.
P By execution of this Contract, the AgencY/Operator represents that it has not paid and. also,
agrees not to pay, any bonus or commission for the purpose of obtaining an approval of its
application for the financing hereunder. Funds disbursed to the AgencY/Operator under this
Contract shall not be expended for the purpose of lobbying the Legislature, the judicial branch,
or a state agency.
THE COORDINATOR SHALL
A Recognize the Agency/Operator as described in Chapter 427, F.S., and Rule 41-2, FAG.
B. Insure that E~ntities with transportation disadvantaged funds will purchase Transportation
Disadvantaged services through the Coordinated system.
C At a minimum, annually monitor the Agency/Operator for insurance, safety and reporting
requirements, pursuant to Chapter 427, F.S., and Rule 41-2, FAC. The information
contained in the Annual Operating Report must be collected, at a minimum, quarterly from the
Agency/Operator
THE OPERATOR AND COORDINATOR FURTHER AGREE
A
Nothing in the Contract shall require the Coordinator to observe or enforce compliance with
any Provision thereof, perform any other act or do any other thing in contravention of any
applicable state law. If any provision of the Contract is found by a court of law to violate any
applicable state law, the purchasing entity will at once notify the Coordinator in writing in order
that appropriate changes and modification may be made by the Coordinator and the
Agency/Operator to the end that the Agency/Operator may proceed as soon as Possible with
the proviSion of transportation services.
B.
If any part or prOVision of this Contract is held invalid the remainder of this Contract shall be
b,ndlng on the parties hereto
C
Termination Conditions
- J -
1. Termination at Will - This Contract may be terminated by either party upon no less than
thirty (30) days notice, without cause. Said notice shall be delivered by certified mail,
return receipt required, or in person with proof of delivery.
2 Termination due to Lack of Designation - In the event that the Coordinator so
designated by the local Coordinating Board and approved by the Commission, loses its
designation, thiS contract is terminated immediately upon notification to the
A!]ency/Operator Notice shall be delivered by certified mail, return receipt requested
or in person, with Proof of delivery Notice shall be effective upon receipt
3. Termination due to Disapproval of Memorandum of Agreement _ In the event that the
Commission does not accept and approve any contracted transportation rates listed
within the Memorandum of Agreement, this Contract is terminated immediately upon
notification to the Agency/Operator. Notice shall be delivered by certified mail, return
receipt requested, or in person, with Proof of delivery Notice shall be effective upon
receipt
4. Termination due to Lack of Funds - In the event funds to finance this contract become
unavailable, the Coordinator may terminate the contract with no less than twenty-four
(24) hours written notice to the AgencY/Operator. Notice shall be delivered by certified
mail, return receipt requested, or in person, with proof of delivery Notice shall be
effective upon receipt. The Coordinator shall be the final authority as to the availability
of funds.
5. Termination for Breach - Unless the Agency/Operator's breach is waived by the
Coordinator in writing, the Coordinator may, by written notice to the AgencY/Operator,
terminate this Contract upon no less than twenty-four (24) hours notice. Notice shall be
delivered by certified mail, return receipt requested, or in person with proof of delivery
Waiver by the Coordinator of breach of any provision of this Contract shall not be
deemed to be a waiver of any other breach and shall not be construed to be a
modification of the terms of this Contract, and shall not act as a waiver or estoppel to
enforcement of any provision of this Contract. The provisions herein do not limit the
Coordinator's right to remedies at law or to damages.
6. Upon receipt of a notice of termination of this Contract for any reason, the
Agenc\I/Operator shall cease service and prepare all final reports and documents
required by the terms of this Contract A final invoice shall be sent to the Coordinator
within thirty (30) days after the termination of this Contract
7. The Coordinator shall pay all bills within 7 days to the Agency/Operator after receipt of
said pa)lment by the CTD. Nonpayment to the Agency/Operator shall be a breach for
which Agency/Operator may give 24-hour notice of termination of the contract.
D.
Renegotiations or MOdifications of this Contract shall only be valid when they have been
reduced to writing, duly approved by the Coordinator. and signed by both parties hereto
E.
AgenCYIOperator shall assign no Portion of thiS Contract Without the prior written consent of
the Coordinator.
This Contract is the entire agreement between the parties
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G Attachments I and /I are an integral part of the Contract and are hereby incorporated by
reference Into this Contract All subsequent attachments are of an optional nature.
H. Notice and Contact
The name and address of the contract manager for the Coordinator for this Contract is
Maureen Grynewicz
Guidance Clinic of the Middle Keys
3000 41st Street, Ocean
Marathon, FL 33050
The representative/position of the Agency/Operator responsible for administration of the
program under this contract is:
Administrator, Transportation
Monroe County Transportation
1100 Simonton Street
Key West, Florida 33040
In the event that different representatives are designated by either party after execution of this
Contract, notice of the name and address of the new representative will be rendered in writing
to the other party and said notification attached to originals of this Contract
This contract and its attachments contain all the terms and conditions agreed upon by the parties
hereto.
WITNESS WHEREOF, the parties hereto have caused these presents to be executed.
AGENCY/OPERA TOR
COMMUNITY TRANSPORTATION
COORDINA TOR
Monroe County Board of County
Commissioners ______________~
[ Agency/Operator Name]
_,guidance_Clinic of the MI.cJdl~ Keys
[ Coordinator Name]
J. . .
____:' i ,( .' J :" ....'. ~~____
Typed/Printed Name of Authorized
Individual
_ Maureen GrlQ.,?lNicz _________
Typed/Printed Name of Authorized
Individual
Title
I .
Date
,#
Administrative Services &
Transportation Director
Title
Date
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Signature
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ATTACHMENT I
AGENCY/OPERATOR CONTRACT
SERVICE DESCRIPTION
1. The Agency/Operator will be able to provide: (type of selVice)
Ambulatory and wheelchair service, paratransit
2. The Agency/Operator will be available to provide transportation (schedule)
Monday thru Friday, 8:00 am to 5:00 pm
3. Days Agency/Operator will not be able to provide services:
Service will not be provided on Saturday and Sunday or County holidays
4. Vehicles Agency/Operator will use to transport all passengers(f/eet list- if list does not fit
in this section, please attach a separate sheet - please also include number of seats and wle
capacity)
5. Vehicle/E:quipment Standards
Air Conditioning, first aid kit, fire extinguisher, warning triangles, 2 way radios
6. Driver Requirements
License type depended on FL DOT requirements, 3 year clean driving record, CPR & First Aid,
HIV training, Physicals, Defensive Driving, Drug Screening (see FAC 41-90 and requirements
illustrated throughout contract)
7. Training
Current CPR and First Aid certification, HIV/AIDS, Defensive Driving, Pre-employment and
biennial driver physicals, ADA training (see FAC 41-90 and requirements illustrated throughout
contract)
8. Reporting l~equirements
Quarterly Operating Reports, documenting all trips provided, Annual Review (conducted by
CTC)
9. Agency/Operator fare structure
$3.00 per one way trip, plus $1.17 per mile per one way trip.
Trips will be reimbursed on a priority of need basis. The priority structure will be as follows:
1st Priority - Medical (Medical reasons inClude trips to treatment, the doctor,
dentist, chiropractor, the hospital and to purchase prescriptions.)
2nd Priority - School/Day Care
3rd Priority - Other (Other includes transport for the purpose of conducting personal
business. - i.e. shopping. going to the bank...)
10. Billing/Invoicing and Reimbursement procedure for AgencylOperator
Monthly invoices, due by the 15th of the month
ATTACHMENT 1/
Pursuant to Rule 41-2006, Florida Administrative Code, the Community Transportation Coordinator
and any Transportation Operator/Agency from whom service is purchased or arranged by the
Community Transportation Coordinator shall adhere to Commission approved standards These
standards shall include
The Commission for the Transportation Disadvantaged
Standards and Petiormance Requirements
(a) Drug and alcohol testing for safety sensitive job positions within the coordinated system
regarding pre-employment, randomization, post-accident, and reasonable suspicion as
required by the Federal Highway Administration and the Federal Transit Administration
(b) An escort of a passenger and dependent children are to be transported as locally negotiated
and identified in the local Transportation Disadvantaged Service Plan;
(c) Child restraint devices shall be determined locally as to their use, responsibility and cost of
such device in the local Transportation Disadvantaged Service Plan;
(d) Passenger property that can be carried by the passenger and/or driver in one trip and can be
safely be stowed on the vehicle, shall be allowed to be transported with the passenger at no
additional charge Additional requirements may be negotiated for carrying and loading rider
property beyond this amount. Passenger property does not include wheelchairs, child seats,
stretchers, secured oxygen, personal assistive devices, or intravenous devices;
(e) Vehicle transfer points shall provide shelter, security and safety of passengers;
(f) A local toll free phone number for complaints or grievances shall be posted inside the vehicle.
The local complaint process shall be outlined as a section in the local Transportation
Disadvantaged Service Plan including, advising the dissatisfied person about the
Commission's Ombudsman Program as a step within the process as approved by the Local
Coordinating Board;
(g) Out of service area trips shall be provided when determined locally and approved by the local
Coordinating Board, except in instances where local ordinances prohibit such trips;
(h) Interior of all vehicles shall be free from dirt, grime, oil, trash, torn upholstery, damaged or
broken seats, protruding metal or other objects or materials which could soil items placed in
the vehicle or provide discomfort for the passenger;
II) Billing requirements of the Community Transportation Coordinator to subcontractors shall be
determined locally by the local Coordinating Board and provided in the local Transportation
Disadvantaged Service Plan. All bills shall be paid within 15 calendar days to subcontractors
after receipt of said payment by the Community Transportation Coordinator, except in
instances where the Community Transportation Coordinator is a non-governmental entity,
1)1 Passenger/trip database must be maintained or acceSSible by the Community Transpcrtat:on
COordinator on each rider being transported IVlthin the system
'- '0 ., '
(k) Adequate seating for paratransit services shall be provided to each rider and escort child or
personal care attendant, and no more passengers than the registered passenger seating
capacity' shall be scheduled or transported in a vehicle at any time. For transit services
provided by transit vehicles, adequate seating or standing space will be provided to each rider
and escort, child, or personal care attendant and no more passengers than the registered
passenger seating or standing capacity shall be scheduled or transported in a vehicle at any
time:
(I) Drivers for paratransit services, including coordination contractors, shall be required to
announ09 and identify themselves by name and company in a manner that is conducive to
communications with the specific passenger, upon pickup of each rider, group of riders. or
represen:!ative, guardian, or associate of the rider, except in situations where the driver
regularly transports the rider on a recurring basis. Each driver must have photo identification
that is in view of the passenger Name patches, inscriptions or badges that affix to driver
clothing are acceptable. For transit services, the driver photo identification shall be in a
conspicuous location in the vehicle;
(m) The paratransit driver shall provide the passenger with boarding assistance, if necessary or
requested, to the seating portion of the vehicle. The boarding assistance shall include
opening the vehicle door, fastening the seat belt or utilization of wheel chair securement
devices, storage of mobility assistive devices, and closing the vehicle door. In certain
paratransit service categories, the driver may also be required to open and close doors to
buildings, except in situations in which assistance in opening/closing building doors would not
be safe for passengers remaining on the vehicle. Assisted access must be in a dignified
manner. Drivers may not assist wheelchair up or down more than one step, unless it can be
performed safely as determined by the passenger, guardian, and driver;
(n) All vehicles ordered or put into service after adoption of this section of the Rule. and providing
service within the coordinated system, shall be equipped with two-way communications in
good working order and be audible to the driver at all times to the base. All vehicles that are
not equipped with two-way communications shall have two years to be in compliance after the
adoption date of this section of the Rule;
(0) All vehicles ordered or put into service after the adoption of this section of the Rule. and
providing sel'Vice within the coordinated system, shall have working air conditioners and
heaters in each vehicle. Vehicles that do not have a working air conditioner or heater will be
scheduled for repair or replacement as soon as possible. All vehicles that are not equipped
with an air conditioner shall have two years to be in compliance after the adoption date of this
section of the Rule
(Pi First Aid shall be determined locally and provided in the local Transportation Disadvantaged
Service Plan: and
(q) Cardiopulmonary Resuscitation shall be determined locally and provided in the local
Transportation Disadvantaged Service Plan.
.
"
Exhibit F
APPENDIX A
FEDERAL FISCAL YEAR 2008 CERTIFICATIONS AND ASSURANCES FOR
FEDERAL TRANSIT ADMINISTRATION ASSISTANCE PROGRAMS
(Signature page alternative to providing Certifications and Assurances in TEAM-Web)
Name (]If Applicant: Monrop ("nnnry Rn;:trn nr f'nnnt-y {"'nmm; C:c:!; nnprc:
The Applicant agrees to comply with applicable provisions of Categories 01 - 24. x
OR
The Applicant agrees to comply with applicable provisions of the Categories it has selected:
Catel!O[Y Descriotion
OJ. Assurances Required For Each Appllcant.
02. Lobbying.
03. Procurement Compliance.
04. Protections for Private Providers of Public Transportation.
05. Public Hearing.
06. Acquisition of Rolling Stock for Use in Revenue Service.
07. Acquisition of Capital Assets by Lease.
08. Bus Testing.
09. Charter Service Agreement.
10. School Transportation Agreement.
1 I. Demand Responsive Service.
12. Alcohol Misuse and Prohibited Drug Use.
] 3. Interest and Other Financing Costs.
14. Intelligent Transportation Systems.
15. Urbanized Area Formula Program.
16. Clean Fuels Grant Program.
17. Elderly Individuals and Individuals with Disabilities Formula Program and Pilot Program.
l8. Nonurbanized Area Formula Program for States.
19. Job Access and Reverse Commute Program.
20. New Freedom Program.
21.
Alternative Transportation in Parks and Public Lands Program.
22. Tribal Transit Program.
23. Infrastructure Finance Projects.
24. Deposits of Federal Financial Assistance to a State Infrastructure Banks.
APPENDIX A
FEDERAL FISCAL YEAR 2008 FT A CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE
(Required of all Applicants for FTA assistance and all FTA Grantees with an active capital or formula project)
Name of Applicant:
AFFIRMA nON OF APPLICANT
Monroe County Board of County Commissioners
Name and Relationship of Authorized Representative:
rh~rlp~ Mrrny. M~ynr
BY SIGNING BELOW, on behalf of the Applicant, I declare that the Applicant has duly authorized me to make
these certIfications and assurances and bind the Applicant's compliance. Thus, the Applicant agrees to comply with
all Federal statutes, regulations, executive orders, and directives, and with the certifications and assurances as
indicated on the foregoing page applicable to each application it makes to the Federal Transit Administration (FTA)
in Federal Fiscal Year 2008.
FTA intends that the certifications and assurances the Applicant selects on the other side of this document, as
representative of the certifications and assurances in this document, should apply, as provided, to each project for
which the Applicant seeks now, or may later, seek FTA assistance during Federal Fiscal Year 2008.
The Apphl:ant affirms the truthfulness and accuracy of the certifications and assurances it has made in the
statements submitted herein with this document and any other submission made to FT A, and acknowledges that the
Program Fraud Civil Remedies Act of 1986,31 U.S.C. 3801 et seg., and implementing U.S. DOT regulations,
"Program Fraud Civil Remedies," 49 CFR part 31 apply to any certification, assurance or submission made to FT A.
The criminal fraud provisions of 18 V.S.C. 1001 apply to any certification, assurance, or submission made in
connection with a Federal public transportation program authorized in 49 U.S.c. chapter 53 or any other statute
In signing this document, I declare under penalties of perjury that the foregoing certifications and assurances, and
any other statements made by me on of the Applicant are true and correct.
Date:
I2/IQ/:l007
Signature
Name Charles McCoy, Mayor
Authorized Representative of Applicant
AFFIRMA nON OF APPLICANT'S A TIORNEY
For (Name of Apphcant):
Monroe County Board of County Commissioners
As the undersigned Attorney for the above named Applicant, I hereby affirm to the Applicant that it has authority
under State, local, or tribal government law, as applicable, to make and comply with the certifications and
assurances as indicated on the foregoing pages. I further affirm that, in my opinion, the certIfications and assurances
have been l(:gally made and constitute legal and binding obligations on the Applicant.
I further affirm to the Applicant that, to the best of my knowle~ge, there is no legislation or litigation pending or
imminent that migh9adversely affect t~e validity of these certifi"Clttions and assurances, or of the performance of the
project. ! . I "I ,
Signature --L' ' .' . Date: / i/ "
Name Pedro J. Mel1Si'~p, Assistan~ C01J~t~~ttorney
Attorney tor Applicant
Each Applicant for FT A financial assistance and each FT A Grantee with an active capital or formula project must provide an Affinnation of
Applicant's Attorney pertaining to the Applicant's legal capacity. The Applicant may enter its signature in lieu of the Attorney's signature.
provided the Applicant has on file this AffillTlation, signed by the attorney and dated this Federal fiscal year.
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EXHIBIT H
5316 Year 2008-2009 Job Access and Reverse Commute Program
APPLICANT CERTIFICATION AND ASSURANCE TO FOOT
Monroe County Transit (BOCC)
The Monroe County Board of County Commissioners certifies and assures to the
Florida Department of Transportation in regard to its Application for Assistance
under 49 U.S.C. Section 5316 dated December 19, 2007.
1) It shall adhere to all Certifications and Assurances made to the federal
government in its Application.
2) It shall comply with Section 341.051 Florida Statutes and Chapter 14-73,
Florida Administrative Code.
3) It has the fiscal and managerial capability and legal authority to file the
application.
4) Local matching funds will be available to purchase vehicles/equipment at
the time an order is placed.
5) It will carry adequate insurance to maintain, repair, or replace project
vehicles/equipment in the event of loss or damage due to an accident or
casualty.
6) It will maintain project vehicles/equipment in good working order for the
useful life of the vehicles/equipment.
7) It will return project vehicles/equipment to the Department if, for any
reason, they are no longer needed or used for the purpose intended.
8) It recognizes the Department's authority to remove vehicles/equipment
from its premises, at no cost to the Department, if the Department
determines the vehicles/equipment are not used for the purpose intended,
improperly maintained, uninsured, or operated unsafely.
9) It will not enter into any lease of project vehicles/equipment or contract for
transportation services with any third party without prior written approval of
the Department.
10)lt will notify the Department within 24 hours of any accident or casualty
involving project vehicles/equipment, and submit related reports as
required by the Department.
11 )11t will submit an annual financial audit report to the Department, if required
by the Department.
Date:
12/19/2007
Signature:
~
Charles McCoy, Mayor
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Monroe County Board of County Commissioners
Community Selvices Division
Monroe County Transit
1100 Simonton Street, Suite 1-188
Key West, Florida 33040
Phone 305 292-4425
Facsimile 305 292-4411
(~-----
BOARD OF COUNTY COMMISSIONERS
Mayor Charles "Sonny" McCoy, District 3
Mayor Pro Tem Mario Di Gennaro, District 4
Dixie M. Spehar, District 1
George Neugent, District 2
Sylvia J. Murphy, District 5
O!!~Y~2~~E
1305) 294-4641
December 19', 2007
Ms. Carolyn A. Dekle
South Florida Regional Planning Council
3440 Hollywood Boulevard, Suite 140
Hollywood, F'lorida 33021
Dear Ms. Dekle,
Please find enclosed the FTA Section 5316 Year 2008-2009 Job Access and Reverse
Commute Program Capital Assistance Grant Application from Monroe County Board
of County Comi}lissioners (Monroe County Transit) for your review.
. S ioc~r. ely,
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Jerry L. Eskew
Transportation Administrator
CC: L. Carl Filer, P.E., Manager, FDOT Miami
Edward Carson, Transit Program Administrator, FDOT Miami
Checklist for Application Completeness
5316 Year 2008-2009 Job Access and Reverse Commute Program
Name of Applicant: Monroe County Board of County Commissioners
Check one,; First-time Applicant -L.Previous Applicant_
The following must be included in the Application for Section 5317 Capital Assistance in the order listed.
X This Checklist
X Applicant's cover Jetter and 2 copies of the governing board's Resolution
X Application for Federal Assistance (Form 424, Code 20.513)
X Operating and Administrative Expense & Revenue Form
X Current Vehicle and Transportation Equipment Inventory
X Capital Request Form
X Exhibit A: Current System Description
X Exhibit A-1: Fact Sheet
X Exhibit B: Proposed Project Description
X Exhibit C: Public Hearing Notice and Publisher's Affidavit (for public agencies only.)
X Exhibit 0: Coordination
X Exhibit E: N/A
X Exhibit F: Federal Certification and Assurances
N/A Exhibit G: Certification of Equivalent Service (if grant is for non-accessible vehicles)
X Exhibit H: Applicant Certification and Assurance to FOOT
Date application was submitted copy to Local Clearinghouse: Januarv 22, 2008
Additional documents required for first-time Applicant (if a private-non-profit agency)
N/A Copy of Certificate of Incorporation
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