Resolution 500-2007
RESOLUTION NO. 500 - 2007
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA
AUTHORIZING THE SIGNING AND SUBMISSION OF A
FEDERAL TRANSIT ADMINISTRATION, 49 U.S.c., SECTION
5310 YEAR 33 (2008-2009) CAPITAL ASSISTANCE GRANT
APPLICATION, SUPPORTING DOCUMENTS AND
ASSURANCES TO THE FLORIDA DEPARTMENT OF
TRANSPORTATION TO PURCHASE TWO (2)
TRANSPORTATION BUSES AND ACCEPTANCE OF ANY
SUBSEQUENT GRANT AWARD.
WHEREAS, the Board of County Commissioners of Monroe County, Florida have the
authority to apply for and accept grant awards made by the Florida Department of Transportation as
authorized by Chapter 341, Florida Statutes and/or by the Federal Transit Administration Act of 1964
as amended;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA, AS FOLLOWS:
Section 1: The submission of a Federal Transit Administration, 49 U.S.C.,
Section 5310, Year 33 (2008-2009), Capital Assistance Grant Application(s),
supporting documents and assurances to the Florida Department of Transportation to
purchase two (2) transportation buses is hereby approved.
Section 3: The Mayor of the Monroe County Board of County Commissioners is
hereby authorized to sign the application and accept any subsequent grant award,
unless specifically rescinded.
,...,
:3: c::3 .---,
Passe:d and adopted by the Monroe County Board of Commissioners at a Iiieti~ h~this;:
19th day of December, 2007. S""':" ::;:;
rr1C-< --
C):;--''''~~ I
'.=.C-;.'. \.0
Mayor McCoy
Mayor Pro Tern DiGennaro
Commissioner Spehar
Commissioner Murphy
Commissioner Neugent
Yes
Yes -0
" ==
Yes ",---";--i: .'.1
~
VI'Ul! W
Yes a>
(SEAL)
ATTEST: DANNY L. KOLHAGE, Clerk
By:~JUC. f9y</Ja-rJ;vo"
Deputy Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor
es "Sonny" McCoy
ASSISTANT cau
Date
Checklist for Application Completeness 5310 Year 33 (2008-2009)
Name of Applicant: Monroe County Board of County Commissioners
Check one: First-time Applicant Previous Applicant X
The following must be included in the section 5310 grant application in the following order:
----2L This Checklist
----2L Applicant's cover letter and 2 copies of the governing board's Resolution
---2~ Application for Federal Assistance (Form 424, Code 20.513)
---2~ Operating and Administrative Expense and Revenue Form
~~ Current Vehicle and Transportation Equipment Inventory Form
~~ Capital Request Form
~_ Exhibit A: Current System Description
~_ Exhibit A-1: Fact Sheet
-.X_ Exhibit B: Proposed Project Description
-.X_ Exhibit C: Public Hearing Notice and Publisher's Affidavit (for public agencies only.)
----X_ Exhibit D: Coordination (Miami -Dade County Applicants please see Special Instructions)
N/)!L.- Exhibit E: N/A
~_ Exhibit F: Federal Certification and Assurances
NIJ1- Exhibit G: Certification of Equivalent Service (if grant is for non-accessible vehicles)
~_ Exhibit H: Applicant Certification and Assurance to FDOT
~_ 5 Copies of the Audit Report or the latest Internal Revenue Services return
--L_ Dated copy of cover letter to Local Clearinghouse (South Florida Regional Council / SFPRC)
Additional documents required for first-time applicant (if a private-non profit agency)
N/A_ Copy of Certificate of Incorporation
Submit one original and four copies of the entire application by January 22, 2008.
O,'!,~rv ~2!!~E
(305) 294-4641
("----
Monroe County Board of County Commissioners
Community Servi<:es Division
Monroe County Transit
1100 Simonton Street, Suite 1-188
Key West, Florida 33040
Phone 305 292-4425
Facsimile 305 292-4411
BOARD OF COUNTY COMMISSIONERS
Mayor Charles "Sonny" McCoy, District 3
Mayor Pro Tern Mario Di Gennaro, District 4
Dixie M, Spehar, District 1
George Neugent, District 2
Sylvia j, Murphy, District 5
State of Florida Department of Transportation
Grant Application
Monroe County Board of County Commissioners submits this Application for the Section 5310 Program
Grant Year 33 (2008-2009) and agrees to comply with all assurances and exhibits attached hereto and by this
reference made a part thereof, as itemized in the Checklist for Application Completeness,
Monroe County Board of County Commissioners further agrees, to the extent provided by law in accordance
with Sections 129,07 and 768,28, Florida Statutes to indemnifY, defend and hold harmless the Department
and all of its officers, agents and employees from any claim, loss, damage, cost, charge, or expense arising
out of the non-compliance by the Agency, its officers, agents or employees, with any of the assurances stated
in this Application,
This Application is submitted on December 19, 2007 with two (2) original resolutions or certified
copies of the original resolution authorizing Mayor Charles McCoy to sign this Application,
By:
Ch
f County Commissioners
Date: 12/19/2007
Privacy Statement: This letter and any files accompanying it are intended only for the person or entity to which it is addressed and
may contain confidential materials and/or material protected by law, Any retransmission or use of this information may be a
violation of that law, If you received this in error, please contact the sender and destroy the materiaL
/
ASSiSTANT C NTY ATTORNEY / t/'1 ~ '7
Data '( 6
APPLICATION FOR
Version 7/03
FEDERAL ASSISTANCE 2. DATE SUBMITTED Ag~Jicant Identifier
,;:../,Cj/Zc.;r.7 5 0 Vear 33 (2008-2009)
1. TYPE OF SUBMISSION: 3. DATE RECEIVED BV STATE State Application Identifier
Application Pre-application
o Construction [j Construction 4. DATE RECEIVED BV FEDERAL AGENCV Federal Identifier
IZJ Non-Construction o Non-Constructlon
5. APPLICANT INFORMATION
Legal Name: Organizational Unit
Monroe County Board of County Commissioners Department
Monroe County Transit
or~anjzational DUNS: Division:
NI Community Services Division
Address: Name and telephone number of person to be contacted on matters
Street: Involving this application (give area code)
Prefix: First Name:
1100 Simonton Street Room 1-188 Me Jerry
City: Middle Name
Key West L.
County: Last Name
Monroe Eskew
~tate: Zi~ Code Suffix:
lorida 3 040
CountrY.: Email:
United States eskew-jerry@rnonroecounty-f1.gov
6. EMPLOVER IDENTIFICATION NUMBER (EIN): Phone Number (give area code) /I'ax Numbe, (g'" acea oode)
iII~-~@][Q][Q][TI~~ 305 292-4425 305 292-4411
8. TYPE OF APPLICATION: 7. TYPE OF APPLICANT: (See back afform far Application Types)
fl New In Continuation 0:-:: Revision B. County
If Revision, enter appropriate letter{s) in bax{es) pther (specify)
See back of form for de~icription of letters.) 0 0
Other (specify) 9. NAME OF FEDERAL AGENCV:
Federal Transit Administration
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
13]@]-[]ITJ0 Purchase Vehicles (Body-on~Chassis Paratransit Buses)
TITLE (Name of Program):
Federal Transit Administration Section 5310 Program
12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, etc.):
Monroe County
13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF:
Start Date: Ending Date: a. Applicant ~~. Project
July 2008 June 2009 18th Congressional District 8th Congressional District
15. ESTIMATED FUNDII~G: 16.IS APPLICATION SUBJECT TO REVIEW BV STATE EXECUTIVE
RDER 12372 PROCESS?
a. Federal fI ID THIS PREAPPLlCATION/APPLlCATION WAS MADE
144,000 a. Ves. AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
b. Applicant ~ 18,000 PROCESS FOR REVIEW ON
eState ~ DATE:
18,000
d. Local b. No. Il"I PROGRAM IS NOT COVERED BV E. O. 12372
e. Other IJ OR PROGRAM HAS NOT BEEN SELECTED BV STATE
FOR REVIEW
1. Program Income 17. IS THE APPLICANT DELINQUENT ON ANV FEDERAL DEBT?
9 TOTAL 180,000 o Yes If "Yes" attach an explanation. I>'J No
18. TO THE BEST OF MY ~~ EDGE AND BELIEF, ALL DATA IN THIS APPLlCATION/PREAPPLICATION ARE TRUE AND CORRECT. THE
DOCUMENT HAS BEEN IJUL V HORIZED BV THE GOVERNING BODV OF THE APPLICANT AND THE APPLICANT WILL COMPL V WITH THE
ATTACHED ASSURANCES I H ASSISTANCE IS AWARDED.
a. Authoriz R , t v
~efix I~ tName ~iddle Name
arles
Last Name I fSuffix
McCoy
. Title . Telephone Number (give area code)
Mayor 305 292-3430
~. Signature of Authorized Repre nl ~ ; ~a~V{"C,ed
Previous Edition Usable )'~ ''''~\I''';'(/F Standard Form 424 (Rev,9-2003)
Authorized for Local Reoroduc "" ;~, ,:fI";;; Prescribed bv OMS Circular A-102
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OPERATING AND ADMINISTRATIVE EXPENSE & REVENUE 5310 Year 33 (2008-2009)
Name of Applicant Monroe County Board of County Commissioners (MC Transit)
Fiscal Period from 10/0112007 to 09/30/2008 Budget
TRANSPORTATION-RELATED OPERATING and ADMINISTRATIVE EXPENSES
EXPENSE CATEGORY EXPENSE $
Labor(501) $579,030
Fringe and Benefits (502) 265,532
Services (503)
Materials and Supplies (504) 60,000
Vehicle Maintemmce (504.01) 154,055
Utilities (505) 3,000
Insurance (506) 33,198
Licenses and Taxes (507)
Purchased Transit Service (508)
Miscellaneous (509) 50,000
Leases and Rentals (512)
Depreciation (513) 16,749
TOTAL EXPENSE $1,161,564
TRANSPORTATION -RELATED OPERATING and ADMINISTRATIVE REVENUES
OPERATING REVENUE REVENUE $
Passenger Fares ~Dr Transit Service (401) $ 40,000
Special Transit Fares (402)
Other (403-407) (identifv bv appropriate code)
TOTAL OJ'ERA TING REVENUE $ 40,000
OTHER REVENUE SOURCES
Taxes Levied Directly by the Transit System
Local Cash Grants and Reimbursements $1,051,564
(409)
Local Special Fan~ Assistance (410)
State Cash Grants and Reimbursements 70,000
(411) AHCA
State Special Fare Assistance (410)
I Federal Cash Grants & Reimbursements (413)
Interest Income (414)
I Contributed Services (430)
, Contributed Cash (431)
Subsidy from Other Sectors of Operations (440)
TOTAL OF OTHER REVENUE $1,121,564
GRAND TOTAL OF OTHER REVENUES $1,161,564
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CAPITAL REQUEST FORM 5310 Year 33 (2008-2009)
Monroe County Transit (HOCC)
VEHICLE REQUEST
GMIS code RorE Number Description (b) (c) Estimated
(This column (a) Requested Cost
for FOOT IJse
ONLY)
I!. R 2 Type D Body-on-Chassis Transit Bus 23-31 ft $180,000
-- diesel WC lift 4-20 ambulatory seating in
combination with 6 wheelchairs
I!. --
I!. --
I!. --
I!. --
Subtotal $180,000
EQUIPMENT REQUEST (C)
11. --
II. --
I!. --
I!. --
Subtotal $ N/A
(a) Replacement (R) or Expansion (E),
(b) Provide a brief description including the length and type vehicle, type of
fuel, lift or ramp, number of seats and wheelchair positions. Do not show
the Make. For example, 22' diesel bus with lift, 12 ambo Seats, 2 w/c
positions.
(c) Show mobile radios, computer hardware/software, etc. under "Equipment
Request",
VEHICLE SUBTOTAL $180,000 + EQUIPMENT SUBTOTAL$ (X).
(X) x 80 % = $144,000 [Show this amount on Form 424 in block 15 (a)]
EXHIBIT A 5310 Year 33 (2008-2009)
CURRENT SYSTEM DESCRIPTION
Monroe County Transit (BOCC)
Overview & Routes
Monrols County Transit provides paratransit service to the elderly, disabled and
transportation disadvantaged citizens of Monroe County. The operation services
four ge,ographical route areas, the Lower Keys (Key West) from mile marker 0 to
20, Bi91 Pine Key from mile marker 21 to 40, the Middle Keys (Marathon Key)
from mile marker 47 to 72 and the Upper Keys (Plantation Key and Key Largo)
from mile marker 73 to 112.
Fleet Size & Placement
The entire fleet of seventeen (17) Paratransit buses is wheelchair equipped and
ADA Compliant. Seven buses are located at 1100 Simonton Street, Key West,
one bus is located at 380 Key Deer Blvd in Big Pine Key, four buses at 490 63'd
Street, City of Marathon and five buses at 88800 Overseas Highway, Plantation
Key.
Hours of Operation
MonroEl County Transit operates five (5) days per week Monday through Friday
from 8 a.m. to 5 p.m. excluding Monroe County Observed Holidays.
Staffing
Monroe County Transit staff consists of a Transportation Administrator,
Administrative Assistant, Special Needs Coordinator, Transportation Specialist,
Two (2) Dispatcher, Reservation, Schedulers, nine (9) CDL Class B Licensed
Transportation Drivers and nine (9) CDL Class B or D Licensed On-Call
Substitute Transportation Drivers.
Rider Composition
69% Elderly 60 years and older includes handicapped
31 % Transportation Disadvantaged 59 years and younger includes handicapped
Within those two categories 14% are Wheelchair Clients
Vehicle Maintenance
Monroe County Transit utilizes the County's three fully staffed maintenance
facilities (Key West, City of Marathon & Plantation Key) with an industry
recognized preventative maintenance program in place.
Single Audit Act
Attached is Monroe County's latest completed Single Audit.
EXHIBIT A-1 ee FACT SHEET 5310 Year 33 (2008-2009)
Monroe County Transit (BOCC)
CURRENTLY IF GRANT IS AWARDED
IEstimates are acceotable)
1. Number of one-way trips provided 38,011 42,000 goal
to elderly and persons with disabilities
IE & D\ PER YEAR
2. Number of individual E & 0 served 978 1,200 goal
lunduolicated) PER YEAR
3. Percentage of E & 0 needing 14.0% 14.0 -16.0%
wheelchair oositions AVERAGE
4. Number of vehicles used to 9 9
provide service AVERAGE
5. Number of ambulatory seats AVG 200 212 to 216 depends on
exact configuration chosen
6. Number of wheelchair positions 58 62 to 64 depends on exact
AVERAGE confiauration chosen
7. Vehicle miles traveled PER YEAR 235,026 230,000 - 250,000
8. Averaae vehicle miles PER DAY 964 900.1000
9. Normal number of days in 5 5
ooeration PER WEEK
10. Normal hours of vehicle 8 a.m. until 5 p.m. 8 a.m. until 5 p.m.
ooeration PER DAY
11. Trio lenath AVERAGE 4.12 4.0 - 5.0
EXHIBIT B 5310 Year 33 (2008-2009)
PROPOSED PROJECT DESCRIPTION
Monroe County Transit (BOCC)
The awarded funds will be used to replace two aging body-on-chassis buses, unit
2833 (VIN# 1FDWE30F8WCH13964), a 1998 Ford/Aerolite bus with 8
ambulatory & 2 wheelchair passenger capacity and 1905 (VIN#
1 FDWE30F3XHC33122), a 2000 Ford/Aerolite with 8 ambulatory / 2 wheelchair
passenger capacity or two similar high mileage lower capacity buses. The two
body-on-chassis diesel bus replacement vehicles will be configured to increase
the capacity of the fleet to handle both ambulatory and wheelchair clients with
more dependable transportation, while reducing the excessively high repair and
maintenance and service equipment downtime that is associated with high age
and hillh mileage vehicles. Recent need has required still maintaining some high
mileage, high maintenance and more frequent downtime buses that would
otherwise have been eliminated from the fleet. As the newer bus problems are
solved the fleet will be reduced by those less efficient more maintenance prone
vehicles.
Additionally, the transit program hopes to reduce the fleet size as the average
age of the fleet reflects newer vehicles. This reduction of the older, more costly to
operate backup vehicles from the transit fleet will result in reduced maintenance
expense, better fuel economy and less bus downtime than the department had
been experiencing in the past.
As always, the new buses will be placed on Monroe County's preventive
maintenance plan along with utilizing the new vehicle warranties.
Client outreach continues in Big Pine and the Middle Keys and will again be the
focus for this fiscal year especially targeting the elderly and the handicap. Elderly
organization meetings will be attended on a regular basis in an attempt to
introduce and re-acquaint the aging population with our services.
Special Needs Clients target the elderly and handicapped to make sure they are
not forgotten as threatening storms approach the Florida Keys. The
transportation of those individuals is assured by maintaining a well-equipped
current transit fleet.
EXHIBIT C 5310 Year 33 (2008-2009)
PUBLIC NOTICE
Monroe County Transit (BOCC)
All interested parties within Monroe County are hereby advised that
Monroe County Board of County Commissioners is applying to the
Florida Department of Transportation for a capital grant under Section
5310 of the Federal Transit Act of 1991, as amended, for the
purchase of a Type D Transit bus (Body-on-Chassis) to be used for
the provision of public transit services within Monroe County, Florida.
A Public Hearing has been scheduled at 9:00 a.m. on 12/19/2007,
Marathon Government Center 2798 Overseas Highway, Marathon,
Florida, for the purpose of advising all interested parties of service
being contemplated if a grant is awarded, and to ensure that
contemplated services would not represent a duplication of current or
proposed services provided by existing transit or paratransit
operators in the area.
Monroe County, FL - 2007 BOCC Meeting Dates
Page 1 of2
Mission Statement
The mission of Monroe
County is to provide
outstanding public service
responsive to the needs of
our citizens, our unique
community, and our
environment.
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2007 BOCC Meeting Dates
Prtnt.€tr-FrienciIYVElJ,s,ion
MEE1])'IG DATES *AGE)'IJ)A I!E_ADLINE LQCATION
1/17/07 - 1/18/07 1/2/07 Harvey Government
Center
2/21/07 - 2/22107 2/6/07 Key Largo Library
3/21/07 - 3/22/07 3/6/07 Marathon Government
Center
4/18107 - 4/19107 413/07 Harvey Government
Center
5/16/07 - 5/17107 5/1/07 Key Largo Library
6/20/07 - 6/21/07 6/5/07 Marathon Government
Center
7/18/07 - 7/19/07 7/3/07 Harvey Government
Center
8/15/07 - 8/16/07 7/31/07 Key Largo Library
9/19/07 - 9/20/07 9/4/07 Marathon Government
Center
10/17107 - 10/18/07 10/2/07 Harvey Government
Center
1lI14/07 - 1lI15107 10/30107 Key Largo Library
1----............ ..""'. ------]
112/19/07 - 12/20/07 12/4/07 Marathon Government
jCent.t'~ ,".-'" -~.~'"-- y-....<..-,-...-...."".. -, ""-~-~ ~,,~. ,.-..,,", ~ -..._~"~._---
All meetings in all areas begin at 9:00 a.m.
Key Largo Library
Gov't Center
Tradewinds Shopping Center
Truman Ave.
101485 Overseas Highway
Mile Marker 101
Marathon Gov't Center Harvey
2798 Overseas Highway 1200
Mile Marker 50 Key West
Approved at the November 15, 2006 DOCe meeting.
hllp://monroecofL virtualtownhaILnet/Pages/MonroeCoFL _ BOCC/2007 schedule
1l/16/2007
MEMORANDUM
TO: Division Directors
Administrative Staff
FROM: Debbie Frederick
Acting County Administrator
SUBJECT: 12119/07 Action Items
DATE: December 26, 2007
The foHowing action items initiated at the subject meeting are promulgated for your
information and indicate specific actions for which you are held responsible. The
meeting was held at the Marathon Government Center. The Mayor and all
Commissioners were present.
BI Presentation of Years of Service Award for IS years of service to Michael
Saunders, Firefighter/EMT.
B2 Presentation of Years of Service Award for 20 years of service to Joseph Paskalik,
Sr. Director Building Official, Building Department, Growth Management
Division.
B3 Presentation of Employee Service Award for the month of May, 2007 to Dawn
Bender, Customer Service Representative II, Building Department, Growth
Management Division.
B4 Approval of a resolution of the BOCC recogmzmg December 21, 2007 as
National Homeless Person's Memorial Day. BULK APPROVED
C I EMERENCY SERVICES - Approval of a FY07 State Homeland Security Grant
Program Agreement (SHSGP) 08-DS-60-l1-54-0l-, and authorization for the
County Administrator to execute any other required documentation in relation to
the application process. BULK APPROVED
C2 EMERENCY SERVICES -Approval to issue a purchase order and the authority
to accept and sign the proposal from Horton Emergency Vehicles in the amount
of $179,278.00 for the purchase of one 2008 Navistar Medium, 102" Type MED
:'vlodel 603A Ambulance by piggy-backing the Escambia County bid contract I'D
05-06.048 (Attachment A). BULK APPROVED
APPROVED
C22 COMMUNITY SERVICES - Approval of an application for Federal Assistance
between Monroe County Board of County Commissioners, the applicant, and the
Federal Transit Administration for Financial Assistance to purchase twelve (12)
Mobile Data Terminals and approval for the Mayor to sign the Grant Application,
Resolution and other Application Documents. BULK APPROVED
C23 COMMUNITY SERVICES - Approval of an application for Federal Assistance
between Monroe County Board of County Commissioners, the applicant, and the
Federal Transit Administration for Financial Assistance to purchase two
transportation buses and approval for the Mayor to sign the Grant Application,
Resolution and other Application Documents. BULK APPROVED
C24 COMMUNITY SERVICES - Approval ofthe Master Agreement #PA-829 for the
period of January I, 2008 through December 31,2008, between the Alliance for
Aging, Inc. (Area Agency on Aging for Miami-Dade and Monroe Counties) and
llhe Monroe County Board of County Commissioners/Monroe County Social
Services (In-Home Services ProgramlNutrition Program). BULK APPROVED
C25 COMMUNITY SERVICES - Approval of the Older Americans Act (OAA)
Contract #AA-829 (1-1-08-12/31/08) for Titles III-B, C-I, C-II and III-E between
the Alliance for Aging, Inc. (Area Agency of Aging for Miami-Dade and Monroe
Counties) and the Monroe County Board of County Commissioners/Monroe
County In-Home and Nutrition Services. BULK APPROVED
C26 COMMUNITY SERVICES - Approval of Amendment to Agreement between
G.A. Food Service, Inc. and the Monroe County Board of County Commissioners
(Nutrition Program) to renew contract for one additional year, January I, 2008 _
December 31, 2008. BULK APPROVED
C27 COMMUNITY SERVICES - Approval to enter into a Subrecipient Grant
Agreement regarding the renovation at Bayshore Manor. BULK APPROVED
C28 BUDGET & FINANCE - Approval of various resolutions for the transfer of funds
and resolutions for the receipt of unanticipated revenue. BULK APPROVED
C29 BUDGET & FINANCE - Approval to close Fund 167, Conch Key MSTU, and
instruct the Clerk of Court to transfer remaining residual funds to Fund 174
Conch Key MSTU. BULK APPROVED
C30 BUDGET & FINANCE - Approval of contract with consultant to provide
Tavernier Historic District Intensive Level Survey and Publication. DELETE
4
Effective
07/01/07 to 06/30/08
Exhibit D
STATE OF FLORIDA
COMMISSION FOR THE TRANSPORTATION DISADVANTAGED
STANDARD COORDINATION/OPERATOR CONTRACT
THIS CONTRACT is entered into between the COMMUNITY TRANSPORTATION COORDINATOR,
THE GUIDANCE: CLINIC OF THE MIDDLE KEYS, designated pursuant to Chapter 427, FS, to
serve the transportation disadvantaged for the community that includes the entire area of MONROE
County, and hereinafter referred to as the "Coordinator" and MONROE COUNTY BOARD OF
COUNTY COMMISSIONERS, hereinafter referred to as the "Agency/Operator" The terms and
conditions of this Contract are effective Julv 1. 2007, and will continue through
June 30. 2008.
WHEREAS, the Coordinator is required, under Rule 41-2.011, FAC, when cost effective and
efficient, to enter into contract with a transportation Agency/Operator to provide transportation
services; and
WHEREAS, transportation disadvantaged funds includes any local government, state or federal
funds that are for the transportation of transportation disadvantaged; and
WHEREAS, the Coordinator desires to contract with the Agency/Operator for the provision of
transportation services for the transportation disadvantaged; and
WHEREAS, the Coordinator believes it to be in the public interest to provide such transportation
services through th,e Agency/Operator for the residents of the service area who are clients of the
Agency/Operator; and
WHEREAS, the Agency/Operator will provide the Coordinator the opportunity to develop a proposal
for any new transportation services needed; and
WHEREAS, the Agency/Operator, in an effort to coordinate available resources, will make available
transportation services to the Coordinator.
WHEREAS, this Contract allows for the provisions of transportation services be provided by the
Agency/Operator, in accordance with Chapter 427, F.S, Rule 41-2, FAC, and the most current
Community Transportation Coordinator policies.
NOW, THEREFORE, in consideration of the mutual covenants. promises and representations herein,
the parties agree as follows:
THE AGENCY/OPERATOR SHALL
A.
Provide services and vehicles according to the conditions specified in Attachment I
B.
Coordinate available resources and make available transportation services to the Coordinator
Such services shall be provided in accordance with Attachment I ThiS contract currently
:-"=8
excludes the coordination of Medicaid trips. A separate Medicaid transportation contract will
be negotiated
C Every three (3) months, submit to the Coordinator a Quarterly Year to Date Operating Report
(from the Annual Operating Report) detailing demographic, operational and financial data
regarding coordination activities in the designated service area. The reported data will include
information regarding all transportation provided by the Agency/Operator (including but not
limited to CTC, Medicaid..) The report shall be prepared on forms provided by the
Commission for the Transportation Disadvantaged, hereinafter Commission, and according to
the instructions for the forms.
D. Comply with audit and record keeping requirements by:
1. Utilizing the Commission recognized Chart of Accounts defined in the Transportation
Accountino Consortium Model Uniform Accountino Svstem for Rural and Specialized
Transportation Providers (uniform accounting system) for all transportation
disadvantaged accounting and reporting purposes. Agencies/Operators with existing
and equivalent accounting systems are not required to adopt the Chart of Accounts in
lieu of their existing Chart of Accounts but shall prepare all reports, invoices, and fiscal
documents relating to the transportation disadvantaged functions and activities using
the chart of accounts and accounting definitions as outlined in the above referenced
manual.
2. Maintaining and filing with the Coordinator such progress, fiscal, inventory and other
reports as the Coordinator may require during the period of this contract
3. By reserving to the Coordinator, the right to conduct finance and compliance audits at
any time. Such audits conducted by the Coordinator will be at the expense of the
Coordinator.
E. Retain all financial records, supporting documents, statistical records, and any other
documents pertinent to this Agreement for a period of five (5) years after termination of this
Agreement If an audit has been initiated and audit findings have not been resolved at the end
of the five- (5) years, the records shall be retained until resolution of the audit findings The
Agency/Operator shall assure that these records shall be subject to inspection, review, or audit
at all reasonable times by persons duly authorized by the Coordinator or Commission or this
Agreement The Commission and the Coordinator shall have full access to and the right to
examine any of the records and documents during the retention period
F. Comply with Safety Requirements by
1.
Complying with Section 341.061, FS., and Rule 14-90, FAC, concerning System
Safety or complying with Chapter 234051, F.S., regarding school bus safety
requirements for those services provided through a school board;
2.
Assuring compliance with local, state, and federal laws. and Commission policies
relating to drug testing, and;
3.
Complying with Coordinator's System Safety Program Plan ISSPP) for designated
service area.
"'-/"''-
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- ;:: -
G . Comply with Commission insurance requirements by maintaining at least minimum liability
insurance coverage in the amount of $100,000 for anyone person and $200,000 per
occurrence at all times during the existence of this Contract. In the event of any cancellation or
changes in the limits of liability in the insurance policy. the insurance agent or broker shall
notify the Coordinator. The Agency/Operator shall furnish the Coordinator wntten verification
of the existence of such insurance coverage prior to the execution of this Contract or proof of a
self-insurance program operated by the Agency/Operator. School board vehicle insurance
coverage shall be in accordance with Section 234.03, FS. and 234.211, F.S.
H. Safeguard information by not using or disclosing any information concerning a user of services
under this Agreement for any purpose not in conformity with the local, state and federal
regulations, including but not limited to 45 CFR, Part 205.50, except upon order of a court of
competent jurisdiction, written consent of the recipient, or his/her responsible parent or
guardian when authorized by law.
I. Protect Civil Rights by:
1. Complying with Title VI of the Civil Rights Act of 1964 and Section 504 of the
Rehabilitation Act of 1973, as amended. The Agency/Operator gives this assurance in
consideration of and for the purpose of obtaining federal grants, loans, contracts
(except contracts of insurance or guaranty), property, discounts, or other federal
financial assistance to programs or activities receiving or benefiting from federal
financial assistance and agreeing to complete a Civil Rights Compliance Questionnaire
if so required by the Coordinator. Agency/Operator shall also assure compliance with:
a. Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000d et seq.,
which prohibits discrimination on the basis of race, color, or national origin in
programs and activities receiving or benefiting from federal financial assistance.
b. Section 504 of the Rehabilitation Act of 1973, as amended, 29 USC. 794, which
prohibits discrimination on the basis of disability in programs and activities
receiving or benefiting from federal financial assistance.
c. Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. 1681 et
seq., which prohibits discrimination on the basis of sex in education programs
and activities receiving or benefiting from federal financial assistance.
d. The Age Discrimination Act of 1975, as amended, 42 U.SC. 6101 et seq , which
prohibits discrimination on the basis of age in programs or activities receiving or
benefiting from federal financial assistance.
e. The Omnibus Budget Reconciliation Act of 1981. P L. 97-35, which prohibits
discrimination on the basis of sex and religion in programs and activities
receiving or benefiting from federal financial assistance.
f All regulations. guidelines and standards lawfully adopted under the above
statutes.
g. The Americans With Disabilities Act of 1990. as It may be amended from time to
time.
;7 J8 . ,
2. Aweeing that compliance with this assurance constitutes a condition of continued
receipt of or benefit from federal financial assistance, and that it is binding upon the
Agency/Operator, its successors, subcontractors, transferees. and assignees for the
period during which such assistance is provided. Assuring that operators,
subcontractors, subgrantees, or others with whom the Coordinator arranges to provide
sel'Vices or benefits to participants or employees in connection with any of its programs
and activities are not discriminating against those participants or employees in violation
of the above statutes, regulations, guidelines, and standards. In the event of failure to
comply, the Agency/Operator agrees that the Coordinator may, at its discretion, seek a
court order requiring compliance with the terms of this assurance or seek other
appropriate judicial or administrative relief, to include assistance being terminated and
further assistance being denied.
J. The Agency/Operator agrees to indemnify and hold the Coordinator harmless for all claims,
cost (including legal fees), and expenses associated with the services provided under this
contract arising out of the negligent acts of the Agency/Operator,
K Comply with all standards and performance requirements of the:
1 The Commission for the Transportation Disadvantaged [ Attachment II ];
2, The local Coordinating Board approved Transportation Disadvantaged Service Plan
and;
3, Any entities that purchase service.
Failure to meet the requirements or obligations set forth in this Contract, and performance
requirements established and monitored by the Coordinating Board in the approved
Transportation Disadvantaged Service Plan shall be due cause for non-payment of
reimbursement invoices until such deficiencies have been addressed or corrected to the
satisfaction of the Coordinator,
L, Provide Corrective Action, A corrective action notice is a written notice to the Agency/Operator
that the Agency/Operator is in breach of certain provisions of this Contract and that correction
is required, )\ny corrective action notice will specify a reasonable time for corrective action to
be completed, The Agency/Operator agrees to implement the Corrective Action specified in
the notice and provide written documentation to substantiate the implementation of the
Corrective Action.
M. All contracts, subcontracts, coordination contracts will be reviewed annually by the Coordinator
and local Coordinating Board for conformance with the requirements of this Contract
N Return to the Coordinator any overpayments due to unearned funds or funds disallowed
pursuant to the terms of this Contract that were disbursed to the Agency/Operator by the
Coordinator, The Agency/Operator shall return any overpayment within thirty (30) calendar
days after either discovery by the Agency/Operator, or notification of the Agency/Operator by
the Coordinator or entity purchasing transportation, whichever is earlier, In the event that the
Coordinator first discovers an overpayment has been made, the Coordinator will notify the
Agency/Operator by letter of such a finding. Should repayment not be made in a timely
manner, the Coordinator or purchasing entity will charge interest after thirty (30) calendar days
C~c8 .4.
. after the date of notification or discovery, or the Coordinator will deduct said amount from
future invoices.
O. In performing this Contract, the Agency/Operator shall not discriminate against any employee
or applicant for employment because of race, age, disability, creed, color. sex or national
origin Such action shall include, but not be limited to, the following employment upgrading.
demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay
or other forms of compensation; and selection for training, including apprenticeship The
Agency/Operator shall insert the foregoing provision modified only to show the particular
contractual relationship in all its contracts in connection with the development of operation of
the Contract, except contracts for the standard commercial supplies or raw materials, and
shall require all such contractors to insert a similar provision in subcontracts relating to the
performance of this Contract, except subcontracts for standard commercial supplies or raw
materials. The Agency/Operator shall post, in conspicuous places available to employees
and applicants for employment for Project work, notices setting forth the provisions of the
nondiscrimination clause.
P By execution of this Contract, the Agency/Operator represents that it has not paid and, also.
agrees not to pay, any bonus or commission for the purpose of obtaining an approval of its
application for the financing hereunder. Funds disbursed to the Agency/Operator under this
Contract shall not be expended for the purpose of lobbying the Legislature, the judicial branch,
or a state agency.
THE COORDINATOR SHALL
A Recognize the Agency/Operator as described in Chapter 427, F.S., and Rule 41-2. FAC.
B. Insure that entities with transportation disadvantaged funds will purchase Transportation
Disadvantaged services through the coordinated system
C At a minimum, annually monitor the Agency/Operator for insurance, safety and reporting
requirements, pursuant to Chapter 427, F.S., and Rule 41-2, FAC. The information
contained in the Annual Operating Report must be collected, at a minimum. quarterly from the
Agency/Operator
THE OPERATOR AND COORDINATOR FURTHER AGREE
A Nothing in the Contract shall require the Coordinator to observe or enforce compliance with
any provision thereof, perform any other act or do any other thing in contravention of any
applicable state law. If any provision of the Contract is found by a court of law to violate any
applicable state law, the purchasing entity will at once notify the Coordinator in writing in order
that appropriate changes and modification may be made by the Coordinator and the
Agency/Operator to the end that the Agency/Operator may proceed as soon as possible with
the provision of transportation services.
B. If any part or prOVision of this Contract is held invalid the remainder of this Contract shall be
binding on the parties hereto.
C Termination Conditions:
~7 c': _ J
1. Termination at Will - This Contract may be terminated by either party upon no less than
thirty (30) days notice, without cause. Said notice shall be delivered by certified mail
return receipt required, or in person with proof of delivery
2. Termination due to Lack of Designation - In the event that the Coordinator so
designated by the local Coordinating Board and approved by the Commission, loses its
designation, this contract is terminated immediately upon notification to the
Agl'lncy/Operator Notice shall be delivered by certified mail, return receipt requested,
or in person, with proof of delivery Notice shall be effective upon receipt.
3 Termination due to Disapproval of Memorandum of Agreement _ In the event that the
Commission does not accept and approve any contracted transportation rates listed
within the Memorandum of Agreement, this Contract is terminated immediately upon
notification to the Agency/Operator, Notice shall be delivered by certified mail, return
receipt requested, or in person, with proof of delivery. Notice shall be effective upon
receipt.
4, Termination due to Lack of Funds - In the event funds to finance this contract become
unavailable, the Coordinator may terminate the contract with no less than twenty-four
(24) hours written notice to the Agency/Operator, Notice shall be delivered by certified
mail, return receipt requested, or in person, with proof of delivery Notice shall be
effective upon receipt. The Coordinator shall be the final authority as to the availability
of funds,
5. Termination for Breach - Unless the Agency/Operator's breach is waived by the
Coordinator in writing, the Coordinator may, by written notice to the Agency/Operator,
terminate this Contract upon no less than twenty-four (24) hours notice, Notice shall be
delivered by certified mail, return receipt requested, or in person with proof of delivery,
Waiver by the Coordinator of breach of any provision of this Contract shall not be
deemed to be a waiver of any other breach and shall not be construed to be a
modification of the terms of this Contract, and shall not act as a waiver or estoppel to
enforcement of any provision of this Contract. The provisions herein do not limit the
Coordlinator's right to remedies at law or to damages,
6, Upon receipt of a notice of termination of this Contract for any reason, the
Agency/Operator shall cease service and prepare all final reports and documents
required by the terms of this Contract. A final invoice shall be sent to the Coordinator
within thirty (30) days after the termination of this Contract.
7, The Coordinator shall pay all bills within 7 days to the Agency/Operator after receipt of
said payment by the CTD. Nonpayment to the Agency/Operator shall be a breach for
which Agency/Operator may give 24-hour notice of termination of the contract.
D. Renegotiations or Modifications of this Contract shall only be valid when they have been
reduced to writing, duly approved by the Coordinator, and signed by both parties hereto,
E. Agency/Operator shall assign no portion of this Contract without the prior written consent of
the Coordinator,
F This Contract is the entire agreement between the parties
:7,08 -6.
G. Attachments I and" are an integral part of the Contract and are hereby incorporated by
reference Into this Contract All subsequent attachments are of an optional nature.
H. Notice and Contact
The name and address of the contract manager for the Coordinator for this Contract is
Maureen Grynewicz
Guidance Clinic of the Middle Keys
3000 41 sl Street, Ocean
Marathon, FL 33050
The representative/position of the Agency/Operator responsible for administration of the
program under this contract is:
Administrator, Transportation
Monroe County Transportation
1100 Simonton Street
Key West, Florida 33040
In the event that different representatives are designated by either party after execution of this
Contract, notice of the name and address of the new representative wi/I be rendered in writing
to the other party and said notification attached to originals of this Contract.
This contract and its attachments contain all the terms and conditions agreed upon by the parties
hereto.
WITNESS WHEREOF, the. parties hereto have caused these presents to be executed.
AGENCY/OPERATOR
COMMUNITY TRANSPORTATION
COORDINATOR
Monroe County Board of County
Commissioners
-, -
[ Agency/Operator Name]
Guidance Clinic of the Middle Ke~___
[ Coordinator Name]
, ,ll1.," I 'l~ (,,\! 0:;. <. /. J ~ ,",
Typed/Printed Name of Authorized
Individual
Maureen Grynewicz
Typed/Printed Name of Authorized
Individual
, ,
- i. /' .I' ,;
Date
Administrative Services &
Transportation Director
Title
Date
Title
IF II" /-j
/' /, . I I {/
/ /./'/r....~././.-~1,.
Signafure' -',
-'
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Signature
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7
ATTACHMENT I
AGENCY/OPERATOR CONTRACT
SERVICE DESCRIPTION
1. The Agency/Operator will be able to provide: (type of service)
Ambulatory and wheelchair service, paratransit
2. The Agency/Operator will be available to provide transportation (schedu/e)
Monday thru Friday, 8:00 am to 5:00 pm
3. Days Agency/Operator will not be able to provide services:
Service will not be provided on Saturday and Sunday or County holidays
4. Vehicles Agency/Operator will use to transport all passengers(f/eet list- if list does not fit
in this section. please attach a separate sheet - please also include number of seats and wlc
capacity)
5. Vehicle/Equipment Standards
Air Conditioning, first aid kit, fire extinguisher, warning triangles, 2 way radios
6. Driver Requirements
License type depended on FL DOT requirements, 3 year clean driving record, CPR & First Aid,
HIV training, Physicals, Defensive Driving, Drug Screening (see FAC 41-90 and requirements
illustrated throughout contract)
7. Training
Current CPR and First Aid certification, HIV/AIDS, Defensive Driving, Pre-employment and
biennial driver physicals, ADA training (see FAC 41-90 and requirements illustrated throughout
contract)
8. Reporting IRequirements
Quarterly Operating Reports, documenting all trips provided, Annual Review (conducted by
CTC)
9. Agency/Op,erator fare structure
$3.00 per one way trip, plus $1.17 per mile per one way trip.
Trips will be reimbursed on a priority of need basis. The priority structure will be as follows:
1st Priority - Medical (Medical reasons include trips to treatment, the doctor,
dentist, chiropractor, the hospital and to purchase prescriptions.)
2nd Priority -- School/Day Care
3'd Priority - Other (Other includes transport for the purpose of conducting personal
business. - i,'9. shopping, going to the bank...)
10. Billingllnvoicing and Reimbursement procedure for AgencylOperator
Monthly invoices, due by the 15th of the month
ATTACHMENT II
The Commission for the Transportation Disadvantaged
Standards and Performance Requirements
Pursuant to Rule 41-2.006, Florida Administrative Code, the Community Transportation Coordinator
and any Transportation Operator/Agency from whom service is purchased or arranged by the
Community Transportation Coordinator shall adhere to Commission approved standards. These
standards shall include:
(a) Drug and alcohol testing for safety sensitive job positions within the coordinated system
regarding pre-employment, randomization, post-accident, and reasonable suspicion as
required by the Federal Highway Administration and the Federal Transit Administration
(b) An escort of a passenger and dependent children are to be transported as locally negotiated
and identified in the local Transportation Disadvantaged Service Plan;
(c) Child restraint devices shall be determined locally as to their use, responsibility, and cost of
such device in the local Transportation Disadvantaged Service Plan;
(dl Passenger property that can be carried by the passenger and/or driver in one trip and can be
safely be stowed on the vehicle, shall be allowed to be transported with the passenger at no
additional charge. Additional requirements may be negotiated for carrying and loading rider
property beyond this amount. Passenger property does not include wheelchairs, child seats,
stretchers, secured oxygen, personal assistive devices, or intravenous devices;
(e) Vehicle transfer points shall provide shelter, security and safety of passengers;
(f) A local toll free phone number for complaints or grievances shall be posted inside the vehicle.
The local complaint process shall be outlined as a section in the local Transportation
Disadvantaged Service Plan including, advising the dissatisfied person about the
Commission's Ombudsman Program as a step within the process as approved by the Local
Coordinating Board;
(g) Out of service area trips shall be provided when determined locally and approved by the local
Coordinating Board, except in instances where local ordinances prohibit such trips:
(h) Interior of all vehicles shall be free from dirt, grime, oil, trash, torn upholstery, damaged or
broken seats, protruding metal or other objects or materials which could soil items placed in
the vehicle or provide discomfort for the passenger;
(ii Billing requirements of the Community Transportation Coordinator to subcontractors shall be
determined locally by the local Coordinating Board and provided in the local Transportation
Disadvantaged Service Plan. All bills shall be paid within 15 calendar days to subcontractors.
after receipt of said payment by the Community Transportation Coordinator, except In
Instances where the Community Transportation Coordinator is a non-governmental entity.
Iji Passenger/trip database must be maintained or accessible by the Community Transportation
Coordinator on each rider being transported within the system;
......... ~Q
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(k) Adequate seating for paratransit services shall be provided to each rider and escort. child. or
personal care attendant, and no more passengers than the registered passenger seating
capacity shall be scheduled or transported in a vehicle at any time. For transit services
provided by transit vehicles, adequate seating or standing space will be provided to each rider
and escol1, child, or personal care attendant and no more passengers than the registered
passenger seating or standing capacity shall be scheduled or transported in a vehicle at any
time;
(I) Drivers for paratransit services, including coordination contractors, shall be required to
announce and identify themselves by name and company in a manner that is conducive to
communications with the specific passenger, upon pickup of each rider, group of riders, or
representative, guardian, or associate of the rider, except in situations where the driver
regularly tlcansports the rider on a recurring basis. Each driver must have photo identification
that is in view of the passenger. Name patches, inscriptions or badges that affix to driver
clothing are acceptable. For transit services, the driver photo identification shall be in a
conspicuous location in the vehicle;
(m) The paratransit driver shall provide the passenger with boarding assistance, if necessary or
requested, to the seating portion of the vehicle. The boarding assistance shall include
opening the vehicle door, fastening the seat belt or utilization of wheel chair securement
devices, storage of mobility assistive devices, and closing the vehicle door. In certain
paratransit service categories, the driver may also be required to open and close doors to
buildings, except in situations in which assistance in opening/closing building doors would not
be safe for passengers remaining on the vehicle. Assisted access must be in a dignified
manner. Drivers may not assist wheelchair up or down more than one step, unless it can be
performed safely as determined by the passenger, guardian, and driver;
(n) All vehicles ordered or put into service after adoption of this section of the Rule, and providing
service within the coordinated system, shall be equipped with two-way communications in
good working order and be audible to the driver at all times to the base. All vehicles that are
not equipped with two-way communications shall have two years to be in compliance after the
adoption date of this section of the Rule;
(0) All vehicles ordered or put into service after the adoption of this section of the Rule, and
providing service within the coordinated system, shall have working air conditioners and
heaters in each vehicle. Vehicles that do not have a working air conditioner or heater will be
scheduled for repair or replacement as soon as possible. All vehicles that are not equipped
with an air conditioner shall have two years to be in compliance after the adoption date of this
section of the Rule;
(p) First Aid sha,ll be determined locally and provided in the local Transportation Disadvantaged
Service Plan; and
(q) Cardiopulmonary Resuscitation shall be determined locally and provided in the local
Transportation Disadvantaged Service Plan.
']7 ':;6 _ 1 C _
Exhibit F
APPENDIX A
FEDERAL FISCAL YEAR 2008 CERTIFICA TIONS A..~D ASSURANCES FOR
FEDERAL TRANSIT ADMINISTRATION ASSISTANCE PROGRAMS
(Signature page alternative to providing Certifications and Assurances in TEAM-Web)
Name of Applicant: Monr......e C'onnt-y -8n;:ar(~ Of f"rmnry ('1nmmi c::.c::. ; nn~rc::.
The Applicant agrees to comply with applicable provisions of Categories 01 - 24. X
OR
The Applicant agrees to comply with applicable provisions ofthe Categories it has selected:
Catel!OU Descriotion
01. Assurances Required For Each Apphcant.
02. Lobbying.
03. Procurement Compliance.
04. Protections for Private Providers of Public Transportation.
05. Public Hearing.
06. Acquisition of Rolling Stock for Use in Revenue Service.
07. Acquisition of Capital Assets by Lease.
08. Bus Testing.
09. Charter Service Agreement.
10. School Transportation Agreement.
II. Demand Responsive Service.
12. Alcohol Misuse and Prohibited Drug Use.
J 3. Interest and Other Financing Costs.
14. Intelligent Transportation Systems.
] 5. Urbanized Area Formula Program.
16. Clean Fuels Grant Program.
17. Elderly Individuals and Individuals with Disabilities Formula Program and Pilot Program.
18. Nonurbanized Area Formula Program for States.
19. Job Access and Reverse Commute Program.
20. New Freedom Program.
21. Alternative Transportation in Parks and Public Lands Program.
22. Tnbal Transit Program.
23. Infrastructure Finance Projects.
24. Deposits of Federal Financial Assistance to a State Infrastructure Banks.
APPENDIX A
FEDERAL FISCAL YEAR 2008 FT A CERTIFICATIONS A.'1D ASSURANCES SIGNATURE PAGE
(Required of all Applicants for FTA assistance and all FTA Grantees with an active capital or fonnula project)
AffIRMATION Of APPLICANT
Name of Applicant: Monroe County Board of County Commissioners
Name and Relationship of Authorized Represental1ve: _._ Char les McCoy, Mayor
BY SIGNING BELOW, on behalf of the Applicant, I declare that the Applicant has duly authorized me to make
these certifications and assurances and bind the Applicant's compliance. Thus, the Applicant agrees to comply with
all Federal statutes, regulations, executive orders, and directives, and with the certifications and assurances as
indicated on the foregoing page applicable to each application it makes to the Federal Transit Administration (FT A)
in Federal Fiscal Year 2008.
FT A intends that the certifications and assurances the Applicant selects on the other side of this document, as
representative of the certifications and assurances in this document, should apply, as provided, to each project for
which the Applicant seeks now, or may later, seek FTA assistance during Federal Fiscal Year 2008.
The Applicant affirms the truthfulness and accuracy of the certifications and assurances it has made in the
statements submitted herein with this document and any other submission made to FT A, and acknowledges that the
Program fraud CiVIl Remedies Act of 1986, 31 U.S.c. 3801 et seq., and Implementing U.S. DOT regulatIOns,
"Program Fraud Civil Remedies," 49 CFR part 31 apply to any certification, assurance or submission made to FTA.
The criminal fraud provisions of 18 U.S.c. toOl apply to any certification, assurance, or submission made in
connection with a Federal public transportation program authorized in 49 U.S.c. chapter 53 or any other statute
In signing this document, I declare under penalties ofperjury that the foregoing certifications and assurances, and
any other statements made by me on behalf of the Applicant are true and correct.
Signature
Date:
12/19/2007
Name Charles McCoy. Mavor
Authorized Representative of Applicant
AFFIRMA nON Of APPLICANT'S ATTORNEY
For (Name of Applicant): Monroe County Board of County Commissioners
As the undersigned Attorney for the above named Applicant, I hereby affirm to the Applicant that it has authority
under State, local, or tribal government law, as applicable, to make and comply with the certifications and
assurances as indicated on the foregoing pages. I further affirm that, in my opinion, the certifications and assurances
have been legally made and constitute legal and binding obligations on the Applicant.
I further affirm to the Applicant that, to the best of my knowledge, there is no legislation or litigation pending or
lmmment that mlght~versely affect th7ahdlt)' ,of these certlficatlolJS- and assurances, or of the performance ofthc
project /' I < .
~.. { .,/ /
SIgnature : ~ L I. .. / '" . ( ~ q l.!.~) Date I / { 'J, J /
I
"ame _ I'eciro_;r.
;\ rtorney for Applicant
Mer~a'o.A~stanJ:.~()tJnt:Y
~t:torney
Each Apphcant ::"or FT.\ financial assistance and each FTA Grantee Ivith an active c3pilal or formula project must provide an Affirrnatio~ of
Applicant's Anorney pertaining to lhe Applicant's legal capacity. The Applicant may enter its signature in lieu of the Attorney's si~nature.
pro~ idcd the Applicant has on file this Affirmation. signed by the attorney and dated this Federal tiscal year
EXHIBIT H 5310 Year 33 (2008-2009)
APPLICANT CERTIFICATION AND ASSURANCE TO FOOT
Monroe County Transit (BOCC)
The Monroe County Board of County Commissioners certifies and assures to the
Florida Department of Transportation in regard to its Application for Assistance
under 49 U.S.C. Section 5310 dated December 19, 2007
1) It shall adhere to all Certifications and Assurances made to the federal
government in its Application.
2) It shall comply with Section 341.051 Florida Statutes and Chapter 14-73,
Florida Administrative Code.
3) It has the fiscal and managerial capability and legal authority to file the
application.
4) Local matching funds will be available to purchase vehicles/equipment at
the time an order is placed.
5) It will carry adequate insurance to maintain, repair, or replace project
vehicles/equipment in the event of loss or damage due to an accident or
casualty.
6) lit will maintain project vehicles/equipment in good working order for the
IJsefullife of the vehicles/equipment.
7) I't will return project vehicles/equipment to the Department if, for any
reason, they are no longer needed or used for the purpose intended"
8) It recognizes the Department's authority to remove vehicles/equipment
from its premises, at no cost to the Department, if the Department
determines the vehicles/equipment are not used for the purpose intended,
improperly maintained, uninsured, or operated unsafely.
9) It will not enter into any lease of project vehicles/equipment or contract for
transportation services with any third party without prior written approval of
the Department.
10)11 will notify the Department within 24 hours of any accident or casualty
involving project vehicles/equipment, and submit related reports as
required by the Department.
11 )11t will submit an annual financial audit report to the Department, if required
by the Department.
Date:, 12/19/2007
Signature:
Charles McCoy, Mayor
\'lC~N ~l.' ~)Vi':;'.E~-~;I~i~~V':)';I\;~I~:.";;. .~T~~:
t.. " .,-, '" .ry",}
. .'. ( , . ("
. ,-- " \, (,
, ~. \,. -.!I. .. J"
.. " . ....t'E6Ro J. M~A..m=~~:=-
'.lS2,.';TANT COUN<TY ATTCFiNEY ;' '.,'
-'''0';' ,- '.
, . _.C ..~"._"._~_.~. _.. _ _.. '''~'_~'._,."~ ._._ .
.::........._-
)
Inde endent Auditors' Re ort on Internal on rol 0 er Financial Re..ortlnQ and
On Comollance and Other Matters Based on an Audit of Financial Statements
Performed in Accordance with Government Audltlno Standards
To the Honomble Mayor and Board
of County Commissioners of
Monroe County, Florida:
We have audited the financial statements of the governmental activities, the business-type activities,
each major fund and the aggregate remaining fund information of Monroe County, Florida (the
"County") as of and for the year ended September 30, 2006, which collectively comprise the County's
basic financial statements, and have issued our report thereon dated February 2, 2007. We did not
audit the financial statements of the Monroe County Housing Finance Authority (the "Authority"), the
County's discretely presented component unit. Those financial statements were audited by other
auditors whos4! report thereon has been furnished to us, and our opinion, insofar as it relates to the
amounts included for the Authority, is based solely on the report of other auditors. We conducted our
audit in accordance with auditing standards generally accepted in the United States of America and the
standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States.
Internal Contrl)1 over Financial Reporting
In planning and performing our audit, we considered the County's internal control over financial
reporting in order to determine our auditing procedures for the purpose of expressing our opinions on
the financial statements and not to provide an opinion on the internal control over financial reporting.
Our consideration of the internal control over financial reporting would not necessarily disclose all
matters in the internal control over financial reporting that might be material weaknesses. A material
weakness is a reportable condition in which the design or operation of one or more of the intemal
control componlsnts does not reduce to a relatively low level the risk that misstatements caused by
error or fraud in amounts that would be material in relation to the financial statements being audited
may occur and not be detected within a timely period by employees in the normal course of performing
their assigned functions. We noted no matters involving the internal control over financial reporting and
its operation that we consider to be material weaknesses.
1-1
Compliance' and Other Matters
As part of obtaining assurance about whether the County's financial statements are free of material
misstatement, we performed tests of its compliance with certain provisions of laws, regulations,
contracts, and grant agreements, noncompliance with which could have a direct and material effect on
the determination of financial statement amounts. However, providing an opinion on compliance with
those provisions was not an objective of our audit, and accordingly, we do not express such an opinion.
The results of our tests disclosed an instance of noncompliance or other matters that are required to be
reported und,er Government Auditing Standards, which is described in the accompanying schedule of
findings and questioned costs as item 06-01.
We noted otl,er matters involving internal control over financial reporting that we have reported to
management of the County in a separate management letter dated February 2, 2007.
This report is intended solely for the infomation and use of management, the County Mayor, and Board
of County Commissioners of Monroe County, Florida, and applicable state and federal agencies, and is
not intended to be and should not be used by anyone other than these specified parties,
CHERRY, BEKAERT & HOLLAND, L.L.P
ctr. 6M? ,f'fl2..SJ L(.~
Oriando, Florida
February 2, 2007
1-2
~\RY ~
Af I{I!\..
LAND
~-
((1(11111 )111<111
\1 , I JI '\ I \" I ~
('IN,I I I \, I,>
IndeDendent Auditors' ReDo" on ComDllance and Internal Control
Over ComDllance ADDI/cable to each MaJor Federal Awards
Proaram and State Financial Assistance Prolects
To the Honorable Mayor and Board
of County CClmmissioners of
Monroe County, Florida:
Compl/anee
We have audited the compliance of Monroe County, Florida (the 'County') with the types of compliance
requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133
Compliance Supplement, and the requirements described in the Executive Office of the Govemor's
State Project:s Compliance Supplement, that are applicable to each of its major federal awards
programs and state financial assistance projects for the year ended September 30, 2006. The County's
major federal awards programs and state financial assistance projects are identified in the summary of
auditors' results section of the accompanying Schedule of Findings and Questioned Costs.
Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its
major federal awards programs and state financial assistance projects is the responsibility of the
County's management. Our responsibility is to express an opinion on the County's compliance based
on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the
United States of America; the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; OMS Circular A-133, Audits of
States, Local Governments, and Non-Profit Organizations; and Chapter 10.550, Rules of the Auditor
General. Those standards. OMS Circular A-133. and Chapter 10.550. Rules of the Auditor General,
require that we plan and perform the audit to obtain reasonable assurance about whether non-
compliance with the types of compliance requirements referred to above that could have a direct and
material effect on a major federal awards program or state financial assistance project occurred. An
audit includes examining, on a test basis, evidence about the County's compliance with those
requirements and performing such other procedures as we considered necessary in the circumstances.
We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a
legal determination of the County's compliance with those requirements.
In our opinion, the County complied, in all material respects, with the requirements referred to above
that are applicable to each of its major federal awards programs and state financial assistance prOjects
for the year ended September 30, 2006. However, the results of our auditing procedures disclosed one
Instance of nonl;ompliance with those requirements that is required to be reported in accordance with
applicable sections of OMS Circular A-133, which is described in the accompanying Schedule of
Findings and Questioned Costs as Item 06-2.
1-3
Internal Control over Compliance
The management of the County is responsible for establishing and maintaining effective intemal control
over compliance with requirements of laws, regulations, contracts, and grants applicable to federal
awards programs and state financial assistance projects. In planning and performing our audit, we
considered the County's internal control over compliance with requirements that could have a direct
and material effect on a major federal awards program or state financial assistance project in order to
determine our auditing procedures for the purpose of expressing our opinion on compliance and to test
and report on internal control over compliance in accordance with OMS Circular A-133 and Chapter
10.550, Rulel; of the Auditor General.
Our consideration of the internal control over compliance would not necessarily disclose all matters in
the intemal c(lntrol that might be material weaknesses. A material weakness is a reportable condition
in which the design or operation of one or more of the internal control components does not reduce to a
relatively low level the risk that non-compliance with applicable requirements of laws, regulations,
contracts, and grants caused by error or fraud that would be material In relation to a major federal
awards program or state financial assistance prOject being audited may occur and not be detected
within a timely period by employees in the normal course of performing their assigned functions. We
noted no matters involving the internal control over compliance and its operation that we consider to be
material weaknesses.
This report is intended solely for the information and use of management, the County Mayor and the
Board of County Commissioners of Monroe County, Florida, and applicable state and federal agencies,
and is not intended to be and should not be used by anyone other than these specified parties.
CHERRY, BEKAERT & HOLLAND, L.L.P.
c1r, eM? ,f~! L.t."
Orlando, Florid.l
March 19, 2007
1-4
THIS PAGE INTENTIONALLY LEFT BLANK
Monroe County, Florida
Schedule of Expenditures of Federal Awards
and State Financial Assistance Projects
For the Year Ended September 30, 2006
Federal/State Agency,
Pass-through EI~t1ty
Federal ProQram/State Proiect
Department of Agriculture:
Passed through State Department of Elder Affairs and Alliance for Aging:
NSIP 2006
NSIP 2005
Total Federal Agency
Department of Health and Human Services;
Passed through State Department of Elder Affairs and Alliance for Aging:
Title III B Support Services - 2005
Title IIIB Support Services - 2006
Total Program
Title IIIC-1 Conwegate Meals - 2005
Tille IIIC-2 Home Delivered Meals 2005
Tille IIIC-l Congregate Meals - 2006
Title "'C-2 Home Delivered Meals 2006
Total Program
Title III-E In-Home Services - 2005
rille III-E In-Home Services - 2006
Total Program
Passed through Flc'rida Department of Revenue:
Child Support Enforcement Title IV-D
Passed through Stalte Department of Community Affairs:
Low Income Home Energy Assistance Prog 2005
Low Income Home Energy Assistance Prog 2006
Total Program
Total Federai ASlency
Department of Housing and Urban Development;
Passed through State Department of Community Affairs:
Community Develclpment Block Grant
Department of the ll~terlor:
Direct Program:
Fish and Wildlife Service:
Clean Vessel Act - 2006
The accompanying notes are an integral part of this schedule.
1-5
CFOA
Number
Contract Grant Number
EXDendltures
10.570
10.570
US651
US551
$
33,304
849
34,153
93.044 AA529 63,679
93.044 AA629 53,061
116,740
93.045 AA529 74,835
93.045 AA529 100,706
93.045 AA629 58,128
93.045 AA629 105,835
339,504
93.052 AA529 12,684
93.052 AA629 40,972
53,656
93.563 CC344 140,313
93.568 05EA-5K-11-54-01-019 53,498
93.568 06EA-3M-11-54-01-019 82,362
135,860
786,073
14228
03DB-1A-11-54-01_H32
307,968
15.616
V-10, Segment 1
21,404
1-6
(Continued)
Monroe County, Florida
Schedule of Expenditures of Federal Awards
and State Financial Assistance Projects _ Continued
For the Year Ended September 30, 2006
Federal/State Agency,
Pass-through Entity
Federal ProQram/State Proiect
Department of Justice:
Direct Program:
Bureau of Justice Assistance:
Bulletproof Ve5,t Partnership Program
local law Enfc1rcement Block Grant Program
local law Enforcement Block Grant Program
Total Program
Passed through Office of the Attorney General:
Victims of Crim" Acts
Passed through Florida Department of law Enforcement:
Edward Byrne Memorial Justice Assistance Grant Program _ US Fellowship _ 2006
Edward Byrne Memorial Justice Assistance Grant Program _ Boys & Girls Club _ 2006
Edward Byrne Memorial Justice Assistance Grant Program - Care Cenler _ 2006
Edward Byrne Memorial Justice Assistance Grant Program _ MC Educ, Foundation _ 2006
Total Program
Edward Byrne Memorial Formula Grant Program - Sheriff livescan Grant _ 2006
Edward Byrne Memorial Formula Grant Program - Sheriff Livescan Grant _ 2006
Total Program
Residential Substance Abuse Treatment Me Jail Incarceration Program
Total Federal Ailency
Executive Office 01' the President:
Direct Program:
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity DrU!l Trafficking Areas
High Intensity Drull Trafficking Areas
High Intensity DruS! Trafficking Areas
High Intensity ::Jru~1 Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High IntenSity Drug Trafficking Areas
High Intensity Drug TraffiCking Areas
The accompanying notes are an integral part of this schedule,
1-7
CFDA
Number
Contract Grant Number
EXDendltures
16.607 $ 32,602
16.592 2003-LB-BX-OB04 4,906
16.592 2004-LB-8X-1113 25.038
29,944
16.575 V5082 305,051
16.738 2006-JAGC-MONR-l-M8_138 49,878
16.738 2006-JAGC-MONR-4-M8_136 16,975
16.738 2006-JAGC-MONR-2-M8_135 42,573
16.738 2006-JAGC-MONR-4-M8_139 29,715
139,141
16.579 06-CJ-K3-11-54-01-264 76,862
16.579 06-CJ-J3-11-54-01-289 38,431
115,293
16.593 2006-RSA T-MONR-1-7Q-003 50,000
672,031
07./3PMIP586
07.13PPRP578
07.J3PMIP5980
07./3PMIP999
07J4PMJP586
07.14PM/P598
07.14PPRP578
071 PPRP578
0712PPRP578
07.2PMIP5981
0714PMIP999Z
07. i4PMIP5980
13PMIP586
13PPRP578
13PMIP59BO
13PMIP999
14PMIP586
14PMIP598
14PPRP578
11PPRP578
12PPRP578
12PMIP5981
4PMIP999Z
14PMIP5980
432,723
109,218
450,120
129,073
519,868
596,300
173.841
78,179
155.378
6'2.1 ~4
'4884
302,229
1-8
I Continued)
Monroe County, Florida
Schedule of Expenditures of Federal Awards
and State Financial Assistance Projects. Continued
For the Year Endec! September 30,2006
Federal/State Agency,
Pass-through Entity
Federal Proaram/State Proiect
Executive OffiCE' of the President Continued:
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
Total Federal '''gency
Department of Transportation:
Direct Program:
Federal Aviation Administration:
Key West AIP.3718
Key West AIP-3721
Key West AJP-3"722
Key West AIP-3723
Key West AIP-3?24
Key West AJP-3i'25
Key West AIP-37'27
Key West AJP-3728
Key West AIP-3729
Key West AIP-3730
Marathon AIP-44:20
Marathon AIP-44:!l
Marathon AIP-44:!2
Marathon AIP-44n
Total Federal Agency
Federal Highway Administration:
Passed through StatE! ~epartment of Transportation
Highway Planning and Construction
Transportation Planning ASSIstance
,=Iorida Keys Scenic: Highway Interpretive/Master Plan
Total Federal Agency
The accompanying notes are an integral part of this sChedule.
1-9
CFDA
Number
07.15PMIP586
0715PMJP598
07.15PPRP578
07.15PMIP5980
07.15PMJP5981Z
07.J5PLAP600Z
07.16PMIP586
07.16PMIP598
07.16PPRP578
20.106
20.106
20.106
20.106
20.106
20.106
20.106
20.106
20.106
20.106
20.106
20.106
20.106
20.106
20.205
20.205
Contract Grant Number
15PMIP586
15PMIP598
15PPRP578
15PMIP5980
15PMIP5981Z
15PLAP600Z
16PMIP586
16PMIP598
16PPRP578
3-12-0037-1802
3-12-0037-021-2003
3-12-0037-022-2003
3-12-0037-023-2004
3-12-0037-024-2004
3-12-0037-025-2004
3-12-0037-027-2005
3-12-0037-028-2006
3-12-0037-029-2006
3-12-0037-030-2006
3-12-0044-020-2004
3-12-0044-021-2005
3-12-0044-022-2006
3-12-0044-023-2006
FAP#8888-488
SBF3-003
EXDenditures
$
4,181,905
1,457,079
3,457,043
138,430
9,080
12,000
4,814,293
844,477
2,289,301
20,777,535
(5.492)
(11,526)
7,954
1,746,229
169,466
8,353
3,984,268
491,524
9,211
29,636
150,216
83,647
1,375
557,125
7,221,986
174,999
90.760
265,759
1-10
I Continued)
Monroe County, Florida
Schedule of Expenditures of Federal Awards
and State Financial Assistance Projects _ Continued
For the Year Ended September 30, 2006
Federal/State Agency,
Pass-through Entity
Federal Proaram/State Proiect
Department of Homeland Security:
Passed through State Department of Community Affairs:
Public Assistance Programs
Hurricane Dennis - FEMA-DR-1595-DR-FL
Hurricane Katrina - FEMA-DR-1602-FL
Hurricane Rit,~ - FEMA-DR-3259-EM-FL
Hurricane Wilma- FEMA-DR-1609-FL
Hurricane Wilma-Sheriff- FEMA-DR-1609-FL
Total Program
Homeland Security-EOC Security Improvements
Law Enforcement Terrorism Prevention
Total Program
Fire Technical Fiescue Resource
Emergency Man.agement Base Grant
Homeland Security
Florida's Domestic Security Deep Water Vessel Issue
Total Program
Total Federal Agency
United States Treasury Department:
Passed through Office of the Attorney General;
Federal Asset Sharing Forfeiture Program
Total Expenditures of Federal Awards
The accompanying notes are an integral part of :his schedule.
/-11
CFDA
Number
Contract Grant Number
Excenditures
97.036 06-DN-@G-11-54-00-632 $ 565,560
97.036 06-KT-B&-11-54-Q1-516 429,190
97036 06-RT-&W-11-54-01-529 506,449
97.036 10,860,365
97.036 06-WL-&K-11-54-23-794 1,826,827
14,188,391
97.004 2005-CJ-L2-07-54-01-165 22,947
97.004 2006-LETP-MONR-l-N 1-027 83,985
106,932
97007 7,522
97.042 06BG-04-11-54-0 1-098 29,703
97.067 06-DS-3W-11-54-01-309 8,069
97.067 FWCC 05187 114,302
122,371
14,454,919
21.000
605,876
$
45,147,704
1-12
(Continued)
Monroe County, Florida
Schedule of Expenditures of Federal Awards
and State Financial Assistance Projects - Continued
For the Year Ended September 30, 2006
State AQencv Name
Florida Department of Community Affairs:
Bicycle & Pede'itrian Plan 2005
Emergency Management Base Grant - 2006
Total Department
Florida Department of Children and Families:
Community Can~ for Disabled Adults 2005
Community Cam for Disabled Adults 2006
Total Department
Florida Department of Elder Affairs:
Passed through The Alliance for Aging:
Home Care for the Elderly - 2005
Home Care for the Elderly - 2006
Total Program
Alzheimer's Dise'~se Initiative - 2005
Alzheimer's Dise'lse Initiative - 2006
Total Program
Community Care for Elderly 2005
Community Care for Elderly 2006
Total Program
Total Department
Florida Department of Environmental Protection:
Exotic Plant Control Services
Smail Counties Solid Waste -2006
Total Department
Florida Department of Health and Rehabilitative Services:
EMS County Awanj 2006
Florida Department of Juvenile Justice:
Intensive Delinquency Diversion Service
. Information provided for state financial assistance but not required for federal awards.
The accompanying notes are an integral part of this schedule.
1-13
65.001 KH-572 35,644
65.001 KH-672 12,736
48,380
65.004 KZ597 39,341
65.004 KZ697 17,805
57,146
65.010 KC571 313,756
65.010 KC671 115,360
429,116
534,642
PL029 70,764
37012 SC624 191,176
261,940
64.005 C5044 59,845
80.022 P6KOl 179.855
1-14
(Continued)
Monroe County, Florida
Schedule of Expenditures of Federal Awards
and State Financial Assistance Projects. Continued
For the Year Ended September 30, 2006
State AQencv Name
Florida Department of State:
State Aid to libraries
Florida Department of Transportation:
Overseas Heritage Trail Design & Construction
Overseas Heritalge Trail Safety Improvements
Total Program
litter Control and Prevention Grant - Keep America Beautiful Systems _ 05/06
Key West Airport
Key West Airport
Key West Airport
Key West Airpor1!
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West & Marathon Airport
Marathon Airport
Total Program
Total Department
Florida Fish & Wildlife Conservation Commission:
Boating Improvement Fund
Public Water Access and Marine Facilities Management Plan
Total Department
. !nformation provided for state financial assistance but not 'equired for federal awards.
The accompanying notes are an integral part of this schedule.
1-15
CSFA
Number
ract Grant Number
Expenditures
45.030
06-ST-38
$
107.885 $
55.008 AL005/FM#410504-1-54-01 180,471
55.008 AL 146/FM#41 0504-1-54-02 447,461
627,932
AOF24 228
55.004 41265919401/AL021 (380)
55.004 41286519401/AL288 31,704
55.004 41458418401/AN103 1,137,314
55.004 41459819401/ANB43 (648)
55.004 41646619401/AN111 (761)
55.004 41253519401/ANJ94 13,806
55.004 41468319401/ANL56 1.386
55.004 41646419401/ANL57 389
55.004 41646919401/ANK50 (6.595)
55.004 41265919401/ANU96 5,217
55.004 41265819401/ANU97 32,147
55.004 25426919402/AK043 127,699
55.004 41468419401/ANJ96 1,053
1,342,331
1,970,491
77 006 261,969
77006 04148 25,290
287,259
1-16
Transfer To
Subrecipients*
(Continued)
Monroe County, Florida.
Schedule of Expenditures of Federal Awards
and State Financial Assistance Projects. Continued
For the Year Ended September 30, 2006
State Aaencv Name
Florida Housing Finance Corp.:
State Housing Initiative Program
State Housing Initiative Program
State Housing Initiative Program
Total Department
Total Expenditure,s of State Financial Assistance
. Information provided for state rrnancial assistance but not reqUired for federal awards.
The accompanying notes are an Integral part of this schedule.
1-17
1-18
Monroe County, Florida
Notes to Schedule of Expenditures of Federal Awards and
State Financial Assistance Projects
For the Year Ended September 30, 2006
Note 1 - Reporting Entity
For r,eporting entity purposes, the Schedule of Federal Awards and State Financial
Assistance Projects (the "Schedule") presents the Federal and State grant activity of
Monroe County, Florida (the "County") primary government and its blended component
units.
Note :l- Summary of Significant Accounting Policies
The accounting policies and presentation of the Schedule of Expenditures of Federal
Awards and State Financial Assistance Projects are presented on the modified accrual
basis I)f accounting and in accordance with accounting principles generally accepted in
the United States of America as applicable to governmental organizations. The
informi3tion in this schedule is presented in accordance with the requirements of OMS
Circular A-133, Audits of States. Local Governments, and Non-Profit Organizations and
the Florida Single Audit Act. Therefore, some amounts presented in this schedule may
differ from amounts presented in, or used in the preparation of the basic financial
statemlents.
Over the past years, the County was declared a major disaster area by the President of
the United States due to damages incurred from several hurricanes. As a result the
County is eligible for financial relief from the Department of Homeland Security, Federal
Emergency Management Agency. Amounts included on the schedule are eligible
expenditures incurred by the County through September 30, 2006 and paid primarily
from tho Governmental Grants fund. These funds were reimbursed with the grant from
the awarding agencies.
1-19
MONROE COUNTY, FLORIDA
Schedule of Findings and Questioned Costs _
Federal Awards Programs and State Financial Assistance Projects
For the Year Ended September 30, 2006
PART 1- SUMMARY OF AUDITORS' RESULTS
1. ThE' Independent Auditors' Report on the financial statements expresses unqualified
opinions.
2. No I"eportable conditions relating to the audit of the financial statements are reported in the
Independent Auditors' Report on Internal Control over Financial Reporting and on
Compliance and Other Mailers Based on an Audit of Financial Statements in Accordance
with Government Auditing Standards.
3. One nonmaterial instance of noncompliance to the financial statements of Monroe County,
Florida was disclosed during the audit.
4. No reportable conditions relating to the audit of major federal or state financial assistance
projects are reported in the Independent Auditors' Report on Compliance and Internal
Control over Compliance Applicable to Each Major Federal Awards Program and State
Financial Assistance Projects.
5. The Independent Auditors' Report on Compliance for each Major Federal Awards Program
and State Financial Assistance Projects expressed an unqualified opinion.
6. One ,audit finding relative to major federal awards programs for Monroe County, Florida is
reported in this Schedule.
7. No audit findings relative to major state financial assistance projects for Monroe County,
Florida are reported in this Schedule.
8. The threshold for distinguishing Type A and Type B programs/projects was $1,354,432 for
major federal awards programs and $300,000 for major state financial assistance projects.
9. The County qualified as a low-risk auditee for federal Single Audit purposes, as that term
is defined in OMB Circular A-133.
10. The programs/projects tested as major programs/projects included the following:
Federal Programs
Federal Aviation Administration
Federal CFDA No.
20.106
Public Assistance Programs
97.036
1-20
MONROE COUNTY, FLORIDA
Schedule of Findings and Questioned Costs _
Federal Awards Programs and State Financial Assistance Projects
For the Year Ended September 30, 2006
PART I . SUMMARY OF AUDITORS' RESULTS (CONTINUED)
State Projects
State CSFA No.
Aviation Development Grants
55.004
County Incentive Grant Program - Overseas Heritage Trail
55.008
Community Care for the Elderly
65010
PART II. FINDINGS - FINANCIAL STATEMENTS
This section identifies the reportable conditions, material weaknesses, and instances of
noncompliance related to the financial statements that are required to be reported in
accordance with Government Auditing Standards.
FINDING ()6-01:
Non-compiliance with Laws and Regulations
Criteria:
Florida General Statutes require that actual expenditures do not
exceed appropriated expenditures at the legal level of bUdgetary
control.
Condition:
During our audit we became aware of several instances where
vendor invoices had been received by various department
personnel, held for a period of time by these departments, and
then submitted for payment to the finance department.
Effect:
The delay in payment, and therefore, the grant revenue resulted
in the County having to report a deficit fund balance of $7,858,602
in the Government Grants Special Revenue Fund and $459,302
in the Sheriff's Grants Special Revenue Fund. The lack of the
timely submission of these invoices for payment also resulted in
the expenditures exceeding appropriations in the Community
Services Management cost center (Board's level of budgetary
control) of the General Fund by $2,117, Growth Management
Administration cost center of the Unincorporated Area Service
District-Planning, Building and Zoning Special Revenue Fund by
$233,858, and the Boating Improvement cost center of the
Boating Improvement Special Revenue Fund by $30,912.
1-21
MONROE COUNTY, FLORIDA
Schedule of Findings and Questioned Costs _
Federal Awards Programs and State Financial Assistance Projects
For the Year Ended September 30, 2006
FINDINCI 06-01: (continued)
Cause:
There appears to be a lack of understanding by departments for the
need to submit invoices timely to the Finance Department.
Recommendation: We recommend that the County implement appropriate procedures
to prevent this from reoccurring in the future.
PART III - FINDiNGS AND QUESTIONED COSTS - MAJOR FEDERAL AWARDS
PROGRAMS
FINDING 06-02:
Non-compliance with laws and Regulations
Federal Aviation Administration
Program Name: Airport Improvement Program
CFDA#: 20.106
Criteria: The use of federal funding for construction projects requires
monitoring of the Davis Bacon Act requirements for contracts
exceeding $2,000.
Condition: During our audit, we were not provided with construction contracts
that included the required language for compliance with the Davis
Bacon Act for several contractors used in airport construction
projects. While the required payroll information was provided for
our selected items, there was no documentation to support that
the information was actually reviewed for compliance with
appropriate Department of Labor wage determinations. We also
noted that one of the payrolls tested did not include the
certification signed by an official of the contractor.
Effect: Non-compliance with the requirements of grant agreements.
Questioned' Costs: N/A - We compared the wage rates per the payrolls provided
against the Department of Labor's wage determinations, noting
the wages paid were in compliance.
Cause Lack of established procedures for documentation of compliance.
1-22
MONROE COUNTY, FLORIDA
Schedule of Findings and Questioned Costs _
Federal Awards Programs and State Financial Assistance Projects
For the Year Ended September 30, 2006
FINDING 06-02: (continued)
Recommendation: We recommend that a procedure be implemented to ensure the
review of Davis Bacon compliance is documented. We also
recommend that contracts with subcontractors contain the
appropriate language to ensure compliance with the Davis Bacon
Act.
PART IV - FINDINGS AND QUESTIONED COSTS - MAJOR STATE FINANCIAL
ASSISTANCE PROJECTS
There are no findings or questioned costs reported.
1-23
Monroe County, Florida
Summary Schedule of Prior Audit Finding. and Corrective Action Plan
Federal Award. Program. and State Projects
For the Year Ended September 30, 2008
Prior Year Audit Findinas:
There were no audit findings in the prior year independent auditors' reports that
required corrective action.
Corrective Action Plan:
Finding: 06.1
A. Name of Contact Person:
Sal Zappulla, Budget and Finance Director
Tina Boan, OMB Director
B. Corrective Action:
Appropriate action has been taken regarding the
management and control of invoices. Measures
have been implemented to ensure all departments
follow the current Monroe County procurement
policy, which requires, that departments encumber
funds from their bUdget allocations in advance for all
goods and services. This process is being closely
monitored for compliance which we feel will improve
internal controls and prevent any future budgetary
compliance issues.
C. Proposed Completion:
Corrective action to be taken immediately upon
completion of the audit.
Finding: 06.2
A. Naml! of Contact Person:
Peter Horton, Airport Director
B. Corrective Action:
Both the Monroe County Legal Department and
URS, the Airport Engineering firm, will be notified of
the need for Davis Bacon Compliance language in
all future construction contracts for General
Contractor or Subcontractor work on airport
projects. In the future. at project closeout and
before the final check is drawn for retainage, proof
of Davis Bacon compliance will be required from all
General and Subcontractors who worked on the
project.
Corrective action to be taken immediately upon
completion of the audit.
C. ProposE!d Completion:
1-24
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mJ
<IRIIIIIIIIIII"
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I IJN\1 liAr-. r...
Independent Auditors' Management Letter
To the Honorable Mayor and Board
of County Commissioners of
Monroe CC1unty, Florida:
We have audited the basic financial statements of the governmental activities, the business-type
activities, each major fund, and the aggregate remaining fund information of Monroe County, Florida
(the "County")i as of and for the year ended September 30, 2006, and have issued our report thereon
dated February 2, 2007. These financial statements are the responsibility of the County's management.
Our responsibility is to express opinions on these financial statements based on our audit. We did not
audit the financial statements of the Monroe County Housing Finance Authority (the 'Authority"), a
discretely presented component unit of the County. Those financial statements were audited by other
auditors whose report thereon has been furnished to us, and our opinion. insofar as it relates to the
amounts included for the Authority is based solely on the report of other auditors.
We conducted our audit in accordance with auditing standards generally accepted in the United Stales
of America and the standards applicable to financial audits contained in Government Auditing
Standards. issued by the Comptroller General of the United States. We have issued our Independent
Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters
based on an Audit of Financial Statements Performed in Accordance with Government Auditing
Standards and our Independent Auditors' Report on Compliance and Internal Control over Compliance
Applicable to ei3ch Major Federal Awards Program and State Financial Assistance Project. Disclosures
in these reports, which are dated February 2, 2007 and March 19. 2007. respectively, shOUld be
considered in conjunction with this management letter.
Additionally, oUlr audit was conducted in accordance with Chapter 10.550, Rules of the Auditor General.
Those rules (Section 10.554(1)(h)1) require that we address in the management letter, if not already
addressed in trle auditors' reports on internal controls, compliance and other matters or scheduie of
findings and questioned costs, whether or not corrective actions have been taken to address significant
findings and recommendations made in the preceding annual financial audit report. There were no
findings in the preceding annual financial audit report.
The Rules of thl3 Auditor General (Section 10.554(1)(h)2) state that a management letter shall have a
statement as to whether or not the County complied with Section 218.415, Florida Statutes, regarding
the investment of public funds. In connection with our audit of the basic financial statements of the
County. the results of our tests did not indicate that the County was in noncompliance with Section
218.415 regarding the investment of public funds.
The Rules of the Auditor General (Section 10.554(1)(h)3) require disciosure in the management letter
of any recommendations to improve the County's management, accounting procedures, and internal
controls. Reference to recommendations is provided in seoara!e management letters for each County
agency.
J-1
The Rules of the Auditor General (Section 10.554(1)(h)4) require disclosure in the management letter
of the following matters if not already addressed in the auditors' reports on compliance and internal
controls or schedule of findings and questioned costs: (1) violations of laws, rules, regulations, and
contractual provisions that have occurred, or are likely to have occurred; (2) improper or illegal
expenditures; (3) improper or inadequate accounting procedures (e.g., the omission of required
disclosures from the financial statements); (4) failures to properly record financial transactions; and (5)
other inaccuracies, shortages, defalcations, and instances of fraud discovered by, or that come to the
attention of, the auditor. There were no such matters noted.
The Ruies of the Auditor General (Section 10.554(1)(h)5) also require that the name or official title and
iegal authority for the primary government and each component unit of the reporting entity be disclosed
in the management letter, unless disclosed in the notes to the financial statements. Such disclosure is
included in notes to the financial statements.
As required by the Rules of the Auditor General (Section 10.554(1)(h)6.a.), the scope of our audit
included a review of the provisions of Section 218.503(1), Florida Statutes, regarding financial
emergencies. In connection with our audit of the financial statements of the County, the results of our
tests did not indicate that the County met any of the specified conditions of a financial emergency
contained in Section 218.503(1). However, our audit does not provide a lega/ determination on the
County's compliance with this requirement.
The Rules of the Auditor General (Section 10.554(1)(h)6.b.) state that a management letter shall
include a statement as to whether or not the financial report filed with the Florida Department of
Financial Serl/ices, pursuant to Section 218.32, Florida Statutes, is in agreement with the annual
financial audit report for the current audit period and, if not, explanations of any significant differences.
It should be noted that the County's basic financial statements contain a discretely presented
component unit, defined as part of the reporting enllty under accounting principles generally accepted
in the United States of America, for which the County has not been deemed the local goveming
authority for p.lrpose of the annual report. In connection with our audit of the County, the results of our
tests indicate that the annual financial report for the year ended September 30, 2006, filed with the
Department of Financial Services, is in agreement with the annual financial audit report for the current
audit period.
As required by the Rules of the Auditor General (Sections 10.554(1)(h)6.c. and 10.556), the scope of
our audit included financial condition assessment procedures as of September 30, 2006. It Is
management's responsibility to monitor the County's financial condition, and our financial condition
assessment was based in part on representations made by management and the review of financial
information provided by same. The financial condition assessment procedures described above
disclosed no deteriorating financial conditions.
This report is intended solely for the information and use of management, the County Mayor and Board
of County Commissioners of Monroe County, Florida, and applicable state and federal agencies, and is
not intended to be and should not be used by anyone other than these specified parties.
~. (5..J2.-.:t ?J$l..t?O S) L.l..1?
Orlando, Florida
February 2. 200i'
J-2
Monroe County Board of County Commissioners
Community Services Division
Monroe County Transit
1100 Simonton Street, Suite 1-188
Key West, Florida 33040
Phone 305 292-4425
Facsimile 305 292-4411
I"'--"-~
,
BOARD OF COUNTY COMMISSIONERS
Mayor Charles "Sonny" McCoy, District 3
Mayor Pro Tern Mario Di Gennaro, Distnct 4
Dixie M. Spehar, District 1
George Neugent, District 2
Sylvia J. Murphy, District 5
O<\(~y ~2~~E
(305) 294-4641
December 19, 2007
Ms. Carolyn A. Dekle
South Florida Regional Planning Council
3440 Hollywood Boulevard, Suite 140
Hollywood, Florida 33021
Dear Ms. Dekle,
Please find enclosed the FTA Section 5310 Year 33 (2008-2009) Capital Assistance
Grant Application from Monroe County Board of County Commissioners (Monroe
County Transit) for your review.
Sincel'ely,
- /-
~-.-JA,;,~-e---
Jefry L. Eskew
Transportation Administrator
CC: L. Carl F'i1er, P.E., Manager, FDOT Miami
Edward Carson, Transit Program Administrator, FDOT Miami