A. Fund Balance Issues
Community Services Division
Monroe County
Board of County Commissioners
Various Departments
· Extension Services
· Bayshore Manor
· Libraries
· Community Support
Services (Welfare)
· Animal Shelters
· Transportation
· In-Home and Nutrition
Services
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~.~
Extension Services
· Partnership between Monroe
County, University of Florida, and
USDA
· Educational services in:
- Horticulture/Landscape/Pesticides
- Fisheries Management/Marine
- Family & Community Development
· Community Events:
- Florida Keys Tropical Fruit Fiesta
- Florida Keys Seafood Festival
- Green Living & Energy Expo
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Libraries
· 5 branches
· More than 550,000 customers
served last year
· Over 42,000 cardholders
· Over 380,000 items circulated last
year
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Ongoing Library Activities
and Access
· Age-specific programs for toddlers, pre-
school children, school-age children,
teens, and seniors
~ 980 programs and outreach
visits in 2007
~ 24,814 attendees
· Public computer and wireless computer
access (over 120,000 sessions in 2007)
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Library Branch Visitors
2008 approved budoet
Key Largo: $ 408,098
Islamorada: 300,868
Marathon: 370,606
Big Pine Key: 277,147
Key West: 761,409
2007 Visitors
124,675 (6 days)
59,036 (6 days)
64,435 (6 days)
52,292 (5 days)
250,541 (6 days)
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Animal Shelters
· Humane Animal Care Coalition, Inc. (HACC)
Upper Keys (MM 70-112, including Ocean Reef and the
Village of Islamorada)
· Stand Up for Animals, Inc. (SUFA)
Middle Keys (MM 16.7-70, including the Cities of Marathon,
Key Colony Beach, and Layton)
· Florida Keys Society for the Prevention
of Cruelty to Animals, Inc. (FKSPCA)
Lower Keys (MM 0-16.7, including the City of Key West)
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Our Animal Shelters provide a
variety of services
· Monroe County licenses for
pets
. Care/housing of animals
. Medical attention as required
· Euthanasia/disposal as
required
. Heartworm testing/de-
worming
· Flea & Tick control
. Shelter maintenance
· Rabies vaccines
· Adoption services
· Safe haven for animals in crisis
· Low cost National Registry
micro-chipping
. Behavior counseling
· Feline Leukemia testing
. Volunteer opportunities
· Community events
· Cruelty investigations
· Low cost spay/neuter
. Pet supplies available in select
locations
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Transportation
· Fee for Service, door-to-door Paratransit
service
· Primary clients: Elderly, Disabled, and
Transportation Disadvantaged individuals
· 8 am - 5 pm, Monday - Friday, excluding
Monroe County hOlidays
· Currently most trips are $1.00
38,380 trips
1,727 registrants
321 SpN
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Bayshore Manor
Assisted Living Facility for Seniors
· Around the clock care
· Enables residents to age in
place in a home-like
environment
· 16 beds
· All meals and snacks
· Medication assistance
· Activities
· Personal care assistance
· Average age: 86.5
years
· Age range: 71-100
years
· 1 - 100 year old
· 4 - in 90's
· 10 - in 80's
· 1 - in 70's
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Community Support Services
(All Services are Eligibility-based)
· Utility payments · LIHEAP (Low Income
(pending SSDI) Home Energy
. Personal Care Items Assistance Program)
. Clothing & Food · EHEAEP (Emergency
Home Energy
· Rent Payments Assistance for the
· Transportation Elderly Program)
· Indigent Burials and . Medical Assistance,
Cremations Prescriptions, in/out
· Bayshore Manor patient services
admissions
2,400 services
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Eligibility: US Poverty Guidelines
Size of 100 1I0 125 150
Family Percent Percent Percent Percent
Unit of Poverty of Poverty of Poverty of Poverty
I $10,210 $11,231 $12,762 $15,315
2 $13,690 $15,059 $17,1I2 $20,535
3 $17,170 $18,887 $21,462 $25,755
4 $20,650 $22,715 $25,812 $30,975
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In-Home Services
· Housekeeping
· Meal planning & preparation & eating
· Shopping assistance
· Routine household activities
· Bathing/dressing
· Ambulation
· Emotional security
· Respite services
476 Clients
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Nutrition Services
· Home-Delivered Meals - 217 participants
· Congregate Meals - 91 participants
· Nutrition Sites located in Key West, Big
Pine Key, Marathon, and Plantation Key
308 Participants
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FY 07 Value to Monroe County
The Community Services Division
provided $9,152,917 in goods
and services to our citizens.
The cost to Monroe County
was $6,979,802.
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FY 08 CSD Budget
Grand Total $9,103,612
Estimated Receipts $2,157,556
Estimated Net Expenditure $6,946,056 16
Community Services Division
Core Responsibilities
Essential Services
Quality of Life
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In the Community Services
Division, SERVICES are
provided by STAFF.
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Personnel Reductions
· Eliminated Positions
1 FrE - Libraries ('07)
.75 FrE - Libraries ('08)
1 FrE - Extension ('08)
1 FrE - Transportation ('07)
1 FrE - C55 (Welfare) ('06)
1 FrE - C55 (Welfare) ('07)
1 FrE - C55 (Welfare) ('08)
1 FrE - In Home 5vcs ('07)
· Unfilled Vacancies
2 FrE - Libraries ('08)
1 FrE - Extension ('08)
Total: 7.75 FTE ($506K) Total: 3.00 FTE ($107K)
Grand Total 10.75 FTE
(Approx. $613K)
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Options to maintain
services wh i Ie
reducing expenses
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Extension Services
Reduce 1 FTE to .5 FTE, currently vacant
(cost savings approx. $33,000)
· Tropical Fruit Fiesta likely to be maintained
· Seafood Festival & GLEE would not be impacted
· Hours of operation occasionally will be impacted
· Results in a 14% reduction in 2008 budget &
a cumulative 29% reduction from FY 2007
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Animal Control
· Elimination of
services is not
possible
· Any savings
would have to be
as a result of re-
bidding contracts
· 3-year average
cost per animal:
FKSPCA:$260
SUFA: $347
HACC: $270
· Re-bid contracts
1600
1400
1200
1000
800
600
400
200
o
'05 '06 '07
I_ FKSPCA _ SUFA 0 HACC I
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Transportation Services
Implement Trapeze Hosted Novus Solutions
web-based automated reservation/dispatch
system (cost savings of approx. $6,000 per
year)
· Customer service is improved with 24-hour reservation
access
· Level of transportation services will be maintained
· Reliance on Tech Services will be diminished
· In future years, reduction of staff could occur
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Transportation Services
Increase trip fare from $1 to $2 and
monthly MCT BusPass from $25 to $40
(revenue would be increased by
$40,000)
· Last fare increase 2003
· Potential impact to services and staff
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In-Home & Nutrition Services
· FY 05 matched 50%
· FY 06 matched 40%
· FY 07 matched 12%
· Will be reducing costs in order to ensure only
required 10% match is achieved and
maintained
· Services may be impacted
. Attrition of staff will result in Part Time new hires instead
of Full Time new hires
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Community Support Services
(Welfare)
Eliminate 1 FTE (save approx. $70,000)
and with attrition, downward
reclassification of 2 FTE (ultimately
saving an additional $60,000 per year)
· Streamline work throughout department
· No additional clients would be served
· No services would be eliminated
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Options to reduce
services and expenses
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Library Services
Reduce service hours in Key Largo,
Islamorada, Marathon, Key West, from 52 to
40 per week (current hours for Big Pine Key) -
from 6 days, 2 evenings to 5 days, 1 evening
(cost savings of approx. $250,000)
· Will result in the loss of 5 FTE
· Services will be reduced and/or eliminated: average of
1500-2000 Monday patrons weekly
· Programs will be reduced proportionately: 8 current
Monday programs, 120-160 attendees
· State Aid will be reduced according to State formula-
estimated $25,000 reduction
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Summary of Options
· Maintain Services/Reduce Expenses:
~ Extension: Reduce 1 FTE to .5 FTE
~ Animal Control: Re-bid contracts
~ MCT: Web-based reservations
~ MCT: Fare increase
~ CSS: Eliminate 1 FTE
~ CSS: Reclassify 2 FTE
· Reduce Services/Reduce Expenses:
~ Libraries: Reduce service hours
Potential Savings: approx. $400,000
$33,000
$$ TBO
$6,000
$40,000
$70,000
$60,000 wi attrition
$250,000
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