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G. EngineeringBOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 12-19-07 Bulk Item: Yes No X Division: Engineering Department: Engineering Staff Contact Person/Phone #:David S. Koppel, 292-4426 AGENDA ITEM WORDING: Presentation of the Florida Department of Transportation Tentative Five Year Work Program for Fiscal Year 2009 thru 2013. ITEM BACKGROUND: Each year the FDOT updates its Five Year Work Program. PREVIOUS RELEVANT BOCC ACTION: Each year the FDOT presents its updated Five Year Work Program to Monroe County. CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: Provide FDOT with a list of proposed additions or deletions to their work program. TOTAL COST: COST TO COUNTY: BUDGETED: Yes No SOURCE OF FUNDS: REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Atty DOCUMENTATION: Included DISPOSITION: Revised 11/06 OMB/Purchasing X Not Required Risk Management AGENDA ITEM # Engineering Division MEMORANDUM To: Thomas J. Willi, County Administrator From: David S. Koppel, County Engineer Date: 12/4/2007 Re: FDOT Five Year Transportation Plan — FY2008-09 — FY2012-13 We have reviewed FDOT's Five Year Work Program as it relates to roads, bridges, and enhancement projects. Listed below are projects of interest and/or changes from last year's plan. 1. Project 2504451 — Jewfish Creek Bridge —project under construction; no change from last year. 2. Project 4056122 —Big Pine Key Turn Lanes —project schedule changed from FY2011 to FY2010. 3. Project 2505341 —Big Coppitt 3 Lane —project still scheduled for FY2008. 4. Project 2505483 — N. Roosevelt Reconstruction —project still scheduled for FY2011; construction to continue into FY2012; additional funds allocated. 5. Project 4137212 —Old 7 Mile Bridge Rehabilitation —project schedule changed from FY2009 to FY2010 ($11,475,000 budgeted up from $11,247,000 last year). 6. Project 4055826 —Flexible Pavement Reconstruction in Grassy Key —project construction still scheduled for FY2008 and will continue into FY2009; additional funds allocated. 7. Project 4055828 —Flexible Pavement Reconstruction in Plantation Key & Long Key — project still scheduled for FY2008. Long Key portion deleted from project. 8. Project 4209111 —Bike Path from MM83.5 — MM84.8 (Windley Key) -project still scheduled for FY2011; no change from last year. 9. Project 4180551 —Bike Path Trailhead at MM106 —project still scheduled for FY2010; no change from last year. 10. Project 4180561 — Bike Path Fishing Platform at MM72 Channel 2 Bridge — project deleted from work program. 11. Project 4226291 — Bike Path at South Pine Channel Bridge MM29 — project schedule changed from FY2011 to FY2012. 12. Project 4226281 - Bike Path at Spanish Harbor Bridge MM33 - project schedule changed from FY2010 to FY2012. 13. Proj ect 4241961 - Bike Path at Lower Sugarloaf MM 15 to 16.5 - new proj ect scheduled for FY2009. 14. Project 2505722 - Bike Path at Baypoint/Lower Sugarloaf MM15 to 16.5 - new project scheduled for FY2010. 15. Project 2505711 - Bike Path, MM33.3 to 40.5 (7 Mile Bridge) - project schedule changed from FY2008 to FY2010. 16. Project 4180541 - Bike Path from MM47 to 54 (Safety Improvements) - project schedule changed from FY2008 to FY2010. 17. Project 2505851 - Bike Path from MM5.2 to MM11 (Key Haven to Big Coppitt) - new project scheduled for FY2010. 18. Project 4056302 - Bike Path from MM60.5 to MM62.9 (Craig Key to Long Key) - new project scheduled for FY2011. 19. Project 4226791 - Bike Path from MM92-MM96 (Safety Improvements) - project schedule changed from FY2012 to FY2009. 20. Project 4241971 - Bike Path from MM96 to MM106 (Key Largo) - new project scheduled for FY2009. 21. Proj ect 4183961 - Bike Path at MM23.6 Kemp Channel Bridge - new proj ect scheduled for FY2012. 22. Project 2505713 - Bike Path, Missouri/Little Duck - MM39.8 - project schedule changed from FY2008 to FY2009. 23. Project 4165201 - Bike Path along old Ohio -Missouri Bridge (MM39.1) - project still scheduled for FY2009; no change from last year. 24. Project 4056322 - Bike Path, Ohio/Bahia Honda - MM38.7 - project schedule changed from FY2008 to FY2009. 25. Project 4056024 - Miscellaneous bridge repair/rehabilitation - new project scheduled for FY2010. 26. Project 2504461 - 18 Mile Stretch Reconstruction from Jewfish Creek Bridge to Monroe/Dade Line - project under construction; no change from last year. 27. Project 4123321 - Card Sound Road/C905 Intersection - project schedule changed from FY2011 to FY2012; ($4,357,000 budgeted down from $6,948,000). 28. Project 4163771 — Key West International Airport Terminal - $17,017,000 still scheduled to reimburse County project in FY2008, FY2009 and FY2010. Included in FDOT's Five Year Plan are over 38 miles of bike path projects, 30 miles of road resurfacing projects and several bridge repair projects. Also, there is funding for planning services, airports, transit and various other projects. We hope this information is useful and if you have any questions, please feel free to call me. D SK/amp cc: BOCC Dent Pierce Z 0 H El r4 H Dk 0 a m a H z 0 H H r4 H fk 0 a m fk H H Q' z 0 H w El 0 U F:C W am Z 0 H El 0 Q' O P 0 rn fk V)7 ri 0—'O PI N W0axl El El I z W 0 rn O H O El � ro li El x0P: Ela5 P: U] W C 14 Q El 5 C � P: cUn li q 5. H W W 0 1a n W a a W H El Ei Z W Ei � 0 Ln �v Ln cn El � � H cn cn R: El c H H H Ei Y qz za OH O 0 0 00 00 ZU El N N H 04 W \\ El W HO N N C7 P: U W Cn 04 H H x 0 w H H P7 x Q El yu� cn El W Q 0 3P:U W f7 H W 0 Z O N Ei 0 Ill Ill 0 Ill Ill ^ H cn 1- 1-0 Ln H 0 0 W a 0 x 0 Ill O1 Ln Z 0 Ln � H o U Ln N P: El m z 0 U Z 0 H El U a El m Z 0 U Pa \ a U m 04 0 O El f-4 U fFxC � El El W Z Q 0 H U El � � ° Oz U 5. 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Konnel. 292-4426 AGENDA ITEM WORDING: Approval to advertise for a Request for Proposals for the Development, Construction and Management of Hotel(s) at Key West International Airport and Florida Keys Marathon Airport in Monroe County. ITEM BACKGROUND: The County's objective is to provide travelers to the Keys and patrons of these Airports with an upscale professionally managed and operated Hotel program, maximizing economic development and income generation from the sites, to the benefit of the County. In addition, the County is requesting that the Hotel at the Marathon location be fully integrated with (directly accessible and physically connected to) the future Emergency Operations Center to be constructed at the Marathon Airport Parcel, providing EOC staff and emergency personnel with elevated parking, hotel rooms, and dining facilities during times of emergency in the County. The attached Request for Proposals is for informational purposes only, and is subject to changes and final review by the County Attorney's office. PREVIOUS RELEVANT BOCC ACTION: None. CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: Approval to advertise. TOTAL COST: $500 COST TO COUNTY: $500 BUDGETED: Yes No SOURCE OF FUNDS: REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Atty _ OMB/Purchasing Risk Management _ DOCUMENTATION: Included DISPOSITION: Revised 11/06 Not Required AGENDA ITEM # REQUEST FOR PROPOSALS FOR DEVELOPMENT, CONSTRUCTION AND MANAGEMENT OF HOTEL(S) AT KEY WEST INTERNATIONAL AIRPORT FLORIDA KEYS MARATHON AIRPORT MONROE COUNTY, FLORIDA Prepared By Monroe County Engineer MONROE COUNTY ENGINEERING DIVISION 1100 Simonton Street, #2-216 Key West, Florida 33040 (305) 292-4426 - Phone (305) 295-4321— Fax koppel-dave @ monroecounty-fl.gov TABLE OF CONTENTS ARTICLE I. GENERAL OVERVIEW II. REQUEST FOR PROPOSAL III. OBJECTIVES OF THE "COUNTY" IV. PROPOSAL CONTENT Part A. General Information Part B. Technical Information Part C. Financial Information Part D. Other Related Information V. EVALUATION CRITERIA VI. MINIMUM QUALIFICATIONS OF PROPOSER(S) VII. SITE PLANS VIII. PROPOSAL DOCUMENTS IX. FAA REQUIREMENTS Federal Aviation Administration Regulations — Part 77 Federal Aviation Administration — Advisory Circular Notice of Proposed Construction or Alteration X. AIRPORT SECURITY AND IDENTIFICATION i ARTICLE I. GENERAL OVERVIEW This is a request by the Board of County Commissioners of Monroe County Florida, hereinafter referred to as the "County," for the submission of sealed proposals for the construction, management and operation of two hotels; one located at Key West International Airport, Key West, Florida and the other at Florida Keys Marathon Airport, Marathon, Florida (hereinafter referred to as the "Airports"). Upon selection of the preferred Proposer(s), the "County" and preferred Proposer(s) shall negotiate the terms and conditions related to the hotels at the "Airports" and, if successful, may enter into an agreement (s) (hereinafter referred to as "Agreement"). This request is extended only to experienced parties, which meet the minimum qualifications as outlined under Article VII entitled MINIMUM QUALIFICATIONS OF PROPOSER(S). The "County" has available two sites: Parcel I located at Key West International Airport (approximately 84,550 square feet / 1.94 acres) and Parcel II, located at Florida Keys Marathon Airport. (approximately 107,800 square feet / 2.47 acres) as attached hereto. Proposals may be submitted for the development and use of either parcel or both parcels. Parcel II is also the site of a future emergency operations center. The selected Proposer(s) will be required to comply with all applicable Equal Employment Opportunity laws and regulations of the State of Florida and the United States of America. The attention of prospective Proposer(s) is also called to the policy and goal of the "County" to have Disadvantaged Business Enterprises (hereinafter referred to as "DBE"), participate in all contracts to the maximum extent possible. All persons are invited to submit proposals without regard to race, color, religious creed, age, marital status, national origin, sex, sexual orientation, mental retardation or physical disability including, but not limited to, blindness unless it is determined by the "County" that such disability prevents performance of the work involved. Information and instructions for Proposer(s) and Official Proposal Forms may be obtained from: Monroe County Engineer MONROE COUNTY ENGINEERING DIVISION 1100 Simonton Street, #2-216 Key West, Florida 33040 (305) 292-4426 - Phone (305) 295-4321— Fax konpel-dave @ monroecounty-R.$ov Sealed proposals must be submitted according to the format outlined under Article III entitled PROPOSAL CONTENT and be received at the above, no later than 3:00 p.m , 2007. The proposals are subject to the conditions and specifications contained in this Request for Proposals. The "County" intends to select the preferred Proposer(s) who is, in the opinion of the "County," the best qualified and who submitted a proposal(s) which describes certain experience and qualifications to ensure quality customer service, at the "Airports," optimizes economic development and income generation from the sites and represents a feasible development project at the "Airports" with the "County." The "County" will review all proposals submitted and selected in order of their respective qualification rankings, for possible interviews and negotiations. Should the "County" be unable to negotiate an agreement with the preferred Proposer(s), it may choose to either select from the remaining Proposer(s), based on the next highest rankings, or re -solicit. The "County" reserves the right to reject any and all proposals, without recourse. The selected Proposer(s) will be given fifteen (15) business days from the date of receipt of the final mutually acceptable Agreement, to review and sign the document. If, by the end of that period, the "County" has not received the executed Agreement along with the necessary certificate(s) of insurance, corporate resolution and all other affidavits and certificates as required by the "County" from the selected Proposer(s), the "County" may, at its option, rescind the selection, and proceed with the selection of another Proposer(s). In such event, the previously selected Proposer(s) shall have no recourse against the "County." The "County," at its sole discretion, shall have the right to rescind without prejudice its selection and cancel all negotiations and terminate the proposal process at any time prior to the "County's" execution of the final Agreement, without recourse by the selected Proposer(s). ARTICLE II. REQUEST FOR PROPOSAL The Board of County Commissioners (BOCC), of Monroe County, Florida will consider proposals which are not intended to be nor will be accepted as bids, but only as proposals, from interested Proposer(s) for the Development, Construction and Management of two Hotels at Key West International and Florida Keys Marathon Airport, Monroe County, Florida. The "County" will enter into an Agreement with the selected Proposer(s) for no less than 25 years; with a mutually agreed upon option term(s) dependent on the nature of the Proposal. Any such option shall be based on the selected Proposer(s)'s performance and compliance with all Agreement terms and conditions during the initial term. All proposals in response to this RFP are to be sole property of Monroe County, and the "County" reserves the right to use any part of any proposal. Proposer(s) are encouraged not to include in their proposals any information that is proprietary, as all material associated with this procurement process are subject to the terms of State laws defining freedom of information and privacy, and all rules, regulations and interpretations resulting from those laws. All Proposer(s) may identify any part of their proposal as proprietary or confidential. However, any Proposer(s) that identifies any part of their proposal as proprietary or confidential shall have the sole burden of defense if challenged at the Freedom of Information Commission. All Proposals shall remain valid for a 2 period of 180 days beyond the deadline for submission and may be extended beyond that time by mutual agreement. ARTICLE III. OBJECTIVES OF THE "COUNTY" The "County's" objective is to provide travelers to the Keys and patrons of these "Airports" with an upscale professionally managed and operated Hotel program that will demonstrate the Proposer(s)'s ability to market and promote programs to obtain maximum patronage, while also maximizing the economic development of, and income generation to the "County," consistent with good business practices. The commitment to quality is intended to extend to every component of the design, construction and management of the Hotel program from the design, to the professionalism of the employees servicing the public. The Proposer(s)'s experience and knowledge, reputation and financial strength and any other matter that, in the BOCC's sole opinion, affects the ability of the Proposer(s) to maintain and operate the program to benefit the "County" will be major factors in selecting a Proposer(s). The "County's" objective is also to provide accommodations for an emergency operations center to be constructed on Parcel II in Marathon. The hotel is to have adequate elevated parking for EOC personnel and hotel operations. Any existing parking that is eliminated due to construction must be recreated. Hotel rooms and dining facilities shall be made available for EOC staff during times of emergency. The hotel must be directly accessible to the EOC during times of emergency, and physically connected to the EOC. The BOCC reserves the right, at its sole discretion, to request additional information which it or its staff may consider important; to reject any and all proposals; to postpone or to cancel the solicitation at any time prior to the written execution of the Agreement and to negotiate the final terms and conditions of the Agreement with the selected Proposer(s). Additionally, the "County" reserves the right to reject any and all proposals for any reason whatsoever, and to terminate this process at its sole discretion, when deemed to be in the best interest of the "County," at any time prior to the written execution of a formal Agreement. ARTICLE IV. PROPOSAL CONTENT Proposer(s) is expected to submit "General Information," "Technical Information," "Financial Information" and "Other Related Information" as indicated below. Proposals are to address the key areas separately for each site. • Part A - "General Information" • Part B - "Technical Information" • Part C - "Financial Information" • Part D - "Other Related Information" 3 Part A. GENERAL INFORMATION Nine (9) copies [two (2) signed originals and seven (7) complete copies] of the proposal must be submitted and must contain the following information: Executive Summary Give a brief synopsis outlining the major points of the proposal including the concept(s) to be developed by the Proposer(s) within the hotel site, improvements and level of investment to be made by the Proposer(s), operational plans, and financial proposal. 2. Narrative Description Outline the substance of the proposal and highlight the strengths of your firm and how they can be used to develop the hotel site. You are encouraged to be innovative and consistent within sound business practices. The Narrative Description must detail the following: Proposed Concept(s) — Proposer(s) shall state the hotel brand / franchise to be developed. Proposer(s) shall represent and provide evidence that they possess all rights necessary to develop such hotel brand / franchise at the "Airports." As the hotel brand / franchise will be part of the criteria used to evaluate proposals, the selected Proposer(s) will not be permitted to change the proposed brand / franchise. It is the "County's" desire that only hotels that are nationally recognized for offering high quality business and leisure facilities and amenities are to be developed at the "Airports." Proposer(s) should incorporate evidence of such details in their proposals; this may include, but is not limited to, the number of franchises presently in operation in the United States, total sales, market share data, graphics of existing and proposed facilities and amenities, or any other date the Proposer(s) deems appropriate for consideration. Additionally, the Proposer(s) shall identify the retail, food and beverage concepts and brands to be developed within the Hotel. Proposer(s) must demonstrate they possess all of the rights and privileges necessary to develop the concepts being proposed. Specifically identify any subleases or franchise agreements required or in place with the Proposer(s) for such concepts or brands. The "County" will be relying on these representations for the evaluation and selection process and no changes will be permitted during agreement negotiations or development of the hotel site without the "County's" written approval. 3. Management Company If Proposer(s) plans to utilize a management company please identify the management company and include background information, experience and financial information. 4. Experience Statement Enumerate in detail the duration and extent of your business experience with the emphasis related to the development, operation and management of hotel service. L! Also, enumerate in detail the pertinent experience and duties of all persons who will be directly involved in the development and management of the hotel. 5. Agreement Term Describe the proposed base term of the lease and all option terms requested. The "County" anticipates that the term of the agreement will reflect the level of initial investment made by the Proposer(s) and an amortization period for the proposed development and financing plan. Part B. TECHNICAL INFORMATION The Proposer(s) shall include the following information: 1. Total number of rooms, broken down by room type (single, suite, etc.); 2. Total floor area of hotel; 3. Number of proposed parking spaces, elevated and at grade; 4. Square feet of retail space, and food and beverage space to be developed including proposed concepts and brands; 5. Square feet of meeting/conference room areas to be developed; 6. All amenities to be included (swimming, spa and exercise facilities etc.); 7. Access improvements (if any); 8. Provide conceptual plans of each proposed development including a site plan, floor plans, and elevation drawings. Include the EOC footprint. 9. Identify how the proposed facility will interface with the EOC at Parcel H in Marathon. Include the footprint of the EOC building on the site plan. Describe how the hotel and elevated parking will be used during EOC operations. 10. Operational Plans - Detail all aspects of your planned supervision, maintenance and operation of the "Airports" business program. Specific items to be addressed include, at a minimum, the following: i. A description of the strategies for accomplishing the "County's" goal of creating an upscale hotel at the "Airports." ii. A demonstrated sensitivity to the needs of the "Airports," to continue throughout the term of the Agreement. iii. Your plan to involve Disadvantaged Business Enterprises in the management and operation of the services, including a copy of your firm's affirmative action plan to be incorporated in your responsibilities as a Contractor at the "Airports." iv. A description of marketing and promotional strategies for use in operations, with an emphasis on measures designed to obtain maximum patronage. 5 Part C. FINANCIAL INFORMATION 1. Total estimated development cost of each site broken down into primary cost elements including: i. Design, engineering, permits and inspection; ii. Hotel building construction; iii. Access roads/ drives/ parking; and iv. Fixtures, furniture and equipment 2. Financing plan for the proposed development and provide evidence of financing capacity. 3. Investments — Provide an itemized estimate of the investment required to develop the concept as described above including an estimated opening date from agreement execution. All improvements and equipment become property of the "County" when installed in the Hotel Concession space. 4. Provide the total estimated number of permanent employees and associated salary broken down into primary categories including management, administrative, retail service, food and beverage service, cleaning and maintenance. Provide the "County" with proposed work -schedules, staffing levels, and monthly costs. The "Airports" facilities are subject to statutory Standard wage rates for certain service workers. 5. The Proposer(s) shall pay rent to the "County" each month based upon an annual guarantee or a percentage of gross receipts from hotel operations, whichever is greater, provided by the Proposer(s). A percentage of gross receipts shall be proposed for retail sales, food and beverage sales, room rentals and all other sales. The minimum annual guarantee and percent of gross receipts shall be stated separately for each site to be developed for each year of the agreement. Gross receipts shall be defined as all monies paid or payable to the hotel operator, its franchisees or sub- concessionaires derived from sales arising from the conduct of business at the "Airports." This shall include the gross sales price of all food, beverage, retail, room and other sales made at the "Airports" by the hotel operator, its franchisees or sub -concessionaires, and all charges or other fees charged by the hotel operator on all sales made by the hotel operator, its franchisees or sub -concessionaires, at all "Airports" locations, whether for cash or credit without deduction for credit cards discounts, whether the same shall be paid or unpaid. Gross Receipts, however, does not include: • Any and all retail sales taxes, excise taxes or related direct taxes upon the consumer and collected by the hotel operator in the course of making such sales. R • The amounts of any gratuities paid or given by patrons or customers to employees of the hotel operator. • Receipts from the sales uniforms or clothing to employees of the hotel operator. • Franchise fees or rent paid by franchisees or sub -concessionaires to the hotel operator shall not be included in the hotel operator's Gross receipts. Franchisees and sub -concessionaires, however, shall not deduct the amount of such franchise fee or rent payments from their Gross Receipts • Cash or credit refunds to customers on transactions (not to exceed the actual selling price of the item returned) otherwise included in Gross Revenues. • Receipts with respect to any sale where the subject of such sale or some part thereof is thereafter returned by the purchaser and accepted by the hotel operator, but only to the extent of any refund actually granted or adjustment actually made, either in the form of cash or credit, may me taken as a deduction from Gross Receipts that were previously reported and paid to the State, or local taxing authority. However, said deduction must be clearly identified in the monthly report of Gross Receipts in which month the refund or adjustment was actually issued. The rent due under the agreement shall be net to the "County." The hotel operator shall be responsible for all expenses associated with its development, use and occupancy of the "Airports" including, but not limited to, utilities, taxes and insurance, any cost to comply with applicable federal, state and local governmental regulations, and all other costs incurred in the financing, development and operation of the hotel and associated facilities and services. The "County" shall not be responsible for payment of any expenses associated with any project undertaken in response to this RFP. 6. Service Pricing - The "County" and the successful Proposer(s) will agree on fair product or service pricing language to be included in the forthcoming Agreement document. Proposals should include suggested relevant pricing provisions to be included in the Agreement. 7. Surety Information - If you or any of your partners or corporate officials has ever had a bond or other form of surety cancelled or forfeited, attach a statement naming the bonding company, date, amount of the bond or other form of surety and reason for such cancellation or forfeiture. Part D. OTHER RELATED INFORMATION 1. The "County" reserves the right, during the selection process, to interview any and/or all the Proposer(s) and to request any additional information which the State may consider important to its decision. 7 2. The selected Proposer(s) will be required to comply with the laws of the United States of America, the policies, practices, regulations and laws of the State of Florida, and Monroe County, and any other statutory agencies. 3. All questions concerning this Request for Proposals should be directed to: Monroe County Engineer MONROE COUNTY ENGINEERING DIVISION 1100 Simonton Street, #2-216 Key West, Florida 33040 (305) 292-4426 - Phone (305) 295-4321- Fax koppel-dave@monroecounty-fl.gov 4. Any person or entity desiring to submit a proposal shall be responsible for the examination of the terms and conditions of the Request for Proposals and all documents describing or relating to the facility upon which the Agreement rights and obligations are to be granted. The Proposer(s) shall judge for themselves all of the circumstances and conditions affecting their proposal. Failure on the part of any Proposer(s) to make such an examination and to investigate thoroughly shall not be grounds for any declaration that the Proposer(s) did not understand the conditions of the Request for Proposals. 5. The selected Proposer(s) agrees to perform the services proposed as an independent operator and not as an agent or employee of the "County." 6. The selected Proposer(s) warrants that it has not employed or retained any company or person other than bona fide employees or consultants working solely for the selected Proposer(s) to solicit or secure the Agreement and that it has not paid or agreed to pay any company or person any fee, commission, percentage, brokerage fee, gift or any other consideration contingent upon or resulting from the award or making of the Agreement. For breach or violation of the above stipulation, the "County" shall have the right to annul the Agreement without liability or, at its discretion, to deduct from the agreed price or consideration or otherwise to recover the full amount of such fee, commission, percentage, brokerage fee, or contingent fee. 7. The selected Proposer(s) warrants that it did not receive unauthorized information from any "County" employee regarding this Request for Proposal. ARTICLE V. EVALUATION CRITERIA The "County" at a minimum will evaluate all proposals according to the following criteria. Technical qualification and experience of Proposer(s)'s team, from design through management; 2. Integration of EOC on Parcel II; 3. Total investment in each site; 4. Financing plans and financing capacity; 5. Annual guarantee and percent of gross receipts; 6. Estimated jobs and salaries at each site; 7. Reasonableness of all estimates included in the proposal; 8. Completeness of the proposal as requested in this RFP; 9. Expected gross sales at the "Airports" and revenue to the "Airports"; 10. Proposer(s)'s plan of operation including services offered and staffing; 11. Proposer(s)'s commitment to Civil Rights, DBE participation; 12. Proposer(s)'s demonstrated capabilities to provide satisfactory service; 13. Ability to obtain and provide all necessary state licenses and certificates. ARTICLE VI. MINIMUM QUALIFICATIONS OF PROPOSERS) All Proposer(s) must present evidence that they have a minimum of five years experience in successfully completing large scale commercial development projects and will have the necessary organization and financial resources to perform according to the obligations of the Agreement. All Proposer(s) must also present evidence that they possess the necessary rights, title and interests to develop and operate all brands and franchises included in the proposal. Proposer(s) must also have on staff (or contracted) professional leadership with a minimum of five years experience in the management and operation of hotels of the type and quality included in the proposal. Airport experience is preferred. ARTICLE VII. See attached. ARTICLE VIII. SITE PLANS PROPOSAL DOCUMENTS The Proposal shall be submitted on the forms included in this section of the Proposal Documents as instructed herein. Where forms have not been provided, the Proposer may use its own documentation. i. Proposal Form ii. Non -Collusion Affidavit iii. Lobbying and Conflict of Interest Clause iv. Drug -Free Workplace Form v. Insurance Agent and Bidder's Statements vi. Demonstration of Rights to Develop Documentation, as referenced in the RFP (Article VI and elsewhere). vii. Additional information required: E 1. A list of the entity's shareholders with five (5) percent or more of the stock or, if a general partnership, a list of the general partners; or, if a limited liability company, a list of its members; if a solely owned proprietorship, names(s) of owner(s). A copy of documentation demonstrating that the entity is a legally viable entity shall be attached. 2. A list of the officers and directors of the entity; 3. Relevant Experience: The number of years the person or entity has been operating and, if different, the number of years it has been providing the service, goods, or construction services called for in the bid specifications (include a list of similar projects); 4. The number of years the person or entity has operated under its present name and any prior names; 5. Answers to the following questions regarding claims and suits: a) Has the person or entity ever failed to complete work or provide the goods for which it has contracted? (If yes, provide details.) b) Are there any judgments, claims, arbitration proceeding or suits pending or outstanding against the person or entity, or its officers or general partners? (If yes, provide details.) c) Has the person or entity, within the last five (5) years, been a party to any law suits or arbitrations with regard to a contract for services, goods or construction services similar to those requested in the specifications with private or public entities? (If yes, provide details.) d) Has the person or entity ever initiated litigation against the County or been sued by the County in connection with a contract to provide services, goods or construction services? (If yes, provide details.) 6. Whether, within the last five (5) years, the Owner, an officer, general partner, controlling shareholder or major creditor of the person or entity was an officer, general partner, controlling shareholder or major creditor of any other entity that failed to perform services or furnish goods similar to those sought in the request for bids; 7. Customer references (minimum of three); 8. Credit References (minimum of three); 9. Financial statements for the prior three years. 10. Companies proposed to implement RFP and organizational relationships with Proposer(s). 10 PROPOSAL FORM PROPOSAL TO: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS c/o PURCHASING DEPARTMENT 1100 SIMONTON STREET ROOM 1-213 KEY WEST, FLORIDA 33040 PROPOSAL FROM: The undersigned, having carefully examined the Work and reference Drawings, Specifications, Proposal, and Addenda thereto and other Documents for the Development, Construction and Management of: HOTEL(S) AT KEY WEST INTERNATIONAL AIRPORT AND FLORIDA KEYS MARATHON AIRPORT IN MONROE COUNTY, FLORIDA and having carefully examined the documents and site where the Work is to be performed, having become familiar with all local conditions including labor affecting the cost thereof, and having familiarized himself with material availability, Federal, State, and Local laws, ordinances, rules and regulations affecting performance of the Work, does hereby propose to furnish all labor, mechanics, superintendents, tools, material, equipment, transportation services, and all incidentals necessary to perform and complete said Work and work incidental hereto, in a workman -like manner, in conformance with said Drawings, Specifications, and other Documents including Addenda issued thereto. The undersigned further certifies that he has personally inspected the actual location of where the Work is to be performed, together with the local sources of supply and that he understands the conditions under which the Work is to be performed. The successful Proposer shall assume the risk of any and all costs and delays arising from the existence of any subsurface or other latent physical condition which could be reasonably anticipated by reference to documentary information provided and made available, and from inspection and examination of the site. I acknowledge receipt of Addenda No.(s) No. Dated No. Dated No. Dated No. Dated II I have included in the Proposal the following documents: i. Proposal Form ii. Non -Collusion Affidavit iii. Lobbying and Conflict of Interest Clause iv. Drug -Free Workplace Form v. Insurance Agent and Bidder's Statements vi. Demonstration of Rights to Develop Documentation vii. Additional information — Items 1 through 10 Mailing Address: Phone Number: Date: Signed: (Name) (Title) Witness: (Seal) 12 NON -COLLUSION AFFIDAVIT I, of the city to law on my oath, and under penalty of perjury, depose and say that: according 1. I am of the firm of the Proposer making the Proposal for the project described in the notice for calling for proposals for: and that I executed the said proposal with full authority to do so; 2. The prices in this Proposal have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other Proposer(s) or with any competitor; 3. Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed by the Proposer(s) and will not knowingly be disclosed by the Proposer(s) prior to bid opening, directly or indirectly, to any other Proposer(s) or to any competitor; and 4. No attempt has been made or will be made by the Proposer(s) to induce any other person, partnership or corporation to submit, or not to submit, a Proposal for the purpose of restricting competition; and 5. The statements contained in this affidavit are true and correct, and made with full knowledge of said project. (Signature of Proposer) (Date) STATE OF: COUNTY OF: PERSONALLY APPEARED BEFORE ME, the undersigned authority, who, after first being sworn by me, (name of individual signing) affixed his/her signature in the space provided above on this day of ,20 My commission expires: 13 NOTARY PUBLIC LOBBYING AND CONFLICT OF INTEREST CLAUSE SWORN STATEMENT UNDER ORDINANCE NO.010-1990 MONROE COUNTY, FLORIDA ETHICS CLAUSE (Company) warrants that he/it has not employed, retained or otherwise had act on his/its behalf any former County officer or employee in violation of Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 010-1990. For breach or violation of this provision the County may, in its discretion, terminate this contract without liability and may also, in its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee". (Signature) Date: STATE OF: COUNTY OF: Subscribed and sworn to (or affirmed) before me on (date) by to me or has produced identification. (Type of identification) My commission expires: 14 (name of affiant). He/She is personally known as NOTARY PUBLIC DRUG -FREE WORKPLACE FORM The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that: (Name of Business) 1. Publishes a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Informs employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Gives each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notifies the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Imposes a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, or any employee who is so convicted. 6. Makes a good faith effort to continue to maintain a drug -free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. Proposer's Signature Date 15 PROPOSER'S INSURANCE AND INDEMNIFICATION STATEMENT INSURANCE REQUIREMENTS Worker's Compensation Employers Liability General Liability, including Premise Operation Blanket Contractual Expanded Definition of Property Damage Products and Completed Operations Personal Injury Underground, Explosion and Collapse (XCU) Statutory Limits $ 500,0001500,0001500,000 $5,000,000 Combined Single Limit Vehicle Liability (Owned, non -owned, and hired vehicles) $500,000 per Person $1,000,000 per Occurrence $100,000 Property Damage $1,000,000 combined Single Limit Builders' Risk Proposer to Provide Builder's Risk INDEMNIFICATION AND HOLD HARMLESS FOR PROPOSERS AND SUBCONTRACTORS The Proposer covenants and agrees to indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other losses, damage, and expenses (including attorney's fees, court costs and expenses) which arise out of, in connection with, or by reason of services provided by the Proposer or any of its Subcontractor(s) in any tier, occasioned by the negligence, errors, or other wrongful act or omission of the Proposer or its Subcontractor(s) in any tier, their employees, or agents. In the event the completion of the project (to include the work of others) is delayed or suspended as a result of the Proposer's failure to purchase or maintain the required insurance, the Proposer shall indemnify the County from any and all increased expenses resulting from such delay. The first ten dollars ($10.00) of remuneration paid to the Proposer is for the indemnification provided for above. The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this agreement. 16 PROPOSER'S STATEMENT I understand the insurance that will be mandatory if awarded the contract and will comply in full with all the requirements. Proposer Signature INSURANCE AGENT'S STATEMENT I have reviewed the above requirements with the Proposer named above. The following deductibles apply to the corresponding policy. POLICY Liability policies are Occurrence Insurance Agency DEDUCTIBLES Signature 17 Claims Made ARTICLE IX. FAA REQUIREMENTS It is up to the Proposer(s) to comply with all FAA requirements, whether stated herein or otherwise. Attached for reference purposes are cover pages to FAA Part 77 — Objects Affecting Navigable Airspace, FAA Advisory Circular 150/5370-2E, and FAA Notice of Proposed Construction or Alteration. ARTICLE X. AIRPORT SECURITY AND IDENTIFICATION It is up to the Proposer(s) to comply with all FAA requirements, whether stated herein or otherwise. Attached for reference purposes are cover pages to FAA Part 77 — Objects Affecting Navigable Airspace, FAA Advisory Circular 150/5370-2E, and FAA Notice of Proposed Construction or Alteration. MV ARTICLE VII. Site Plans (D �l x ut 11Z Ill mainOW � �vilr�301s3a� ARTICLE IX. FAA Requirements Federal Aviation Administration Regulations — Part 77 Federal Aviation Administration — Advisory Circular Notice of Proposed Construction or Alteration Federal U.S. Department Aviation of Transportation Federal Aviation Regulations Administration Part 77 Objects Affecting Navigable Airspace This edition replaces the existing loose-leaf Part 77 and its changes. This FAA publication of the basic Part 77, effective May 1, 1965, incorporates Amendments 77-1 through 77-11 with preambles. Published March 1993 ory U.S. Department Adv i l of Transportation Federal Aviation Circular Administration Subject: OPERATIONAL SAFETY ON AIRPORTS DURING CONSTRUCTION 1. THE PURPOSE OF THIS ADVISORY CIRCULAR (AC). Aviation safety is 8ie primary consideration at airports, especially during construction. This AC sets forth guidelines for operational safety on airports during construction. It contains major changes to the following areas_ "Rrxrway Safety Area;" paragraph 3-2; "Taxiway Safety AreaslObject Free Areas," paragraph 3-3; "Overview," pmagraphh 3-4; `1+ Gmdehnes for Temporary Thresl;oW paragraph 3-5; and -Hazard Madzing and Lighting," paragraph 3-9- 2. WHAT THIS AC CANCELS. This AC cancels AC 15015370-2D, Opergiomd Safety on Airports DuringConsirwtion, dated May 31, 2002. 3. READING MATERIAL RELATED TO THIS AC. Appendix I contains a list of reading materials on airport construction, design, and potential safety hazards during construction, as well as instructions for ordering these documents. Many of them., including this AC, are available on the Federal Aviation Administration (FAA) Web site. r DAVID L_ BENN1;TI' Director, Office of Airport Safety and Standards Date: 1117/03 AC No: 15015370-2E Initiated by: AAS-300 Change: 4. WHO THIS AC AFFECTS. This AC assists airport operators in complying with 14 Code of Fedeml Regulations (CFR), part 139, Certification and Operation Land Airports Serving Certain Air Camers, and with the requirements of airport construction projects receiving funds under the Airport Improvement Program or from the Passenger Facility Charge Program. While The FAA does not require noncertificated airports wiffiout grant agreements to adhere to fluese guidelines, we recommend that they do so as it will help these airports maintain a desirable level of operational safety during construction_ 5. ADDITIONAI, BACKGROUND INFORMATION Appendix 2 contains definitions of terms used in this AC. Appendix 3 provides airport operators with boilerplate format and language for developing a safety plan for a€h airport construc#ion project. Appendix 4 is a sample Notice to Airmen form 6. HAZARD LIGHTING If"LEMENTATION TIME Lpli-K Supplemental hazard lighting must be red in color by October 1, 2004_ See parab aph 3-9 for more information - NOTICE OF PROPOSED CONSTRUCTION OR ALTERATION §77.13 Construction or alteration requiring notice. §77.15 Construction or alteration not requiring notice. (a) Except as provided in §77.15, each sponsor who proposes any of the following construction or alteration shall notify the Administrator in the form and manner prescribed in §77,17. (1) Any construction or alteration of more than 200 feet in height above the ground level at its site. (2) Any construction or alteration of greater height than imaginary surface extending outward and upward at one of the following slopes: (i) 1 DO to 1 for horizontal distance of 20,000 feet from the nearest point of the nearest runway of each airport specified in paragraph (a)(5) or this section with at least one runway more than 3,200 feet in actual length, excluding heliports. i) 50 to 1 for horizontal distance of 10,000 feet from the nearest point of the nearest runway of each airport speed in paragraph (a)(5) of this section with its longest runway no more than 3,200 feet in actual length, excluding heliports. (M) 25 to 1 for a horizontal distance of 5,000 feet from the nearest point of the nearest landing and takeoff area of each heliport specified in paragraph (a)(5) of this section. (3) Any highway, railroad, or other traverse way for mobile objects, of a height which, if adjusted upward 17 feet for an Interstate Highway that is part of the National System of Military and Interstate Highways where overcrossings are designed for a minimum of 17 feet vertical distance, 16 feet for any other public roadway, 10 feet or the height of the highest motile object that would normally traverse the road, whichever is greater, for a private mad, 23 feet for a railroad, and for a waterway or any other traverse way not previously mentioned, an amount equal to the height of the highest mobile object that would normally traverse it, would exceed a standard of paragraph (a)(1) or (2) of this section. (4) When requested by the FAA, any construction or alteration that would be in an instrument approach area (defined in the FAA standards governing instrument approach procedures) and available information indicates It might exceed a standard of Subpart C of this part. (5) Any construction or atleration m any of the following airports (including heliports): (i) An airport that is available for public use and is listed in the Airport Directory of the current Airman's Information Manual or in either the Alaska or Pacific Airman's Guide and Chart Supplement (n) An airport under construction, that is the subject of a notice or proposal on file with the Federal Aviation Administration, and except for military airports, it is dearly Indicated that airport will be available for public use. (A) An airport that is operated by an armed force of the United States. (b) Each sponsor who proposes constrrcton or alteration that is the subject of a notice under paragraph (a) of this section and is advised by an FAA regional office that a supplemental notice is required shall submit that notice on a prescribed form to be received by the FAA regional office at least 48 hours before the start of construction or alteration. (c) Each sponsor, who undertakes construction or alteration that is the subject of a notice under paragraph (a) of this section shall, within 5 days after that construction or alteration reaches its greatest height, submit a supplemental notice on a prescribed forth to the FAA regional office having jurisdiction over the region involved, if— (1) The construction or alteration is more than 200 feet above the surface level of its site; or (2) An FAA regional office advises him that submission of the form is required. No person is required to notify the Administrator for any of the following construction or alteration: (a) Any object that would be shielded by existing structures of a permanent and substantial character or by natural terrain or topographic features of equal or greater height, and would be located in the congested area of a city, town, or settlement where it is evident beyond all reasonable doubt that the structure so shielded will not adversely affect safety in air navigation. (b) Any antenna structure of 20 feet or less in height except one that would increase the height of another antenna structure. (c) Any air navigation facility, airport visual approach or landing air, aircraft arresting device, or meteorological device, of a type approved by the Administrator, or an appropriate military service on military airports, the location and height of which is fired by its functional purpose. (d) Any construction or alteration for which notice is required by any other FAA regulation. §77.17 Form and time of notice (a) Each person who is required to notify the Administrator under §77.13 (a) shaft send one executed form set of FAA Form 7460-1, Notice of Proposed Construction or Alteration, to the Manager, Air Traffic Division, FAA Regional Office having Jurisdiction over the area within which the construction or alteration will be located. Copies of FAA Form 7460.1 may be obtained from the headquarters of the Federal Aviation Administration and the regional offices. (b) The notice required under §77.13 (a)(1) through (4) must be submitted at least 30 days before the earlier of the following dates — (1) The date the proposed construction or alteration is to begin. (2) The date an application for a construction permit is to be filed, However, a notice relating to proposed construction or alteration that is subject to the licensing requirements of the Federal Commurkationns Act may be sent to the FAA at the same time the application for construction is filed with the Federal Communications Commission, or at any time before that filing_ (c) A proposed structure or an alteration to an existing structure that exceeds 2,000 feet in height above the ground will be presumed to be a hazard to air navigation and to result in an inefficient utilization of airspace and the applicant has the burden of overcoming that presumption. Each notice submitted under the pertinent provisions of this part 77 proposing a structure in excess of 2,000 feet above ground, or an alteration that will make an existing structure exceed that height, must contain a detailed showing, directed to meeting this burden. Only in exceptional cases, where the FAA concludes that a dear and compelling showing has been made that it would not result in an inefficient utilization of the airspace and would not result in a hazard to air navigation, will a determination of no hazard be issued. (d) In the rase of an emergency involving essential public services, public health, or public safety that required immediate construction or alteration, the 30 day requirement in paragraph (b) of this section does not apply and the notice may be sent by telephone, telegraph, or other expeditious means, with an executed FAA Forth 7460-1 submitted within five (5) days thereafter. Outside normal business hours, emergency notices by telephone or telegraph may be submitted to the nearest FAA Flight Service Station. (a) Each person who is required to notify the Administrator by paragraph (b) or (c) of §77.13, or both shall send an executed copy of FAA Form 7460-2, Notice of Actual ConstnrAon or Alteration, to the Manager, Air Traffic Division, FAA Regional Office having jurisdiction over the area involved. ADDRESSES OF THE REGIONAL OFFICES Alaska Region Eastem Region Northwest Mountain Region Southwest Region AK DC, DE, MD, NJ, NY, PA, VA, WV CO, ID, MT, OR UT, WA, WY AR, LA, NM, OK, TX Alaskan Regional Office Air Traffic Division, AALS30 Eastern Regional Office Aa Trolft Dlvaion, AEA-520 Northrest Mountain Regional Office Air Traffic Division, ANM-520 Southwest Regional Office 222 West An Avenue JFK International Airport 1601 Lxd Avenue, SW Air Traffic Division. ASW.52o 2601 Meads. Boulevard Anchorage, AK 99513 Tel: 907-Z71-5893 Fitzgerald Federal Building Jamaica, NY11430 Rein, WA 98055-4056 Tit 425227-2520 For Worth, 76137-0520 Tel: 71&553-2616 Tel: 817-217-222-2-5531 Central Region Southern Region Western Pacific Region IA, KS, MO, NE Great Lakes Region AL, FL, GA, KY, MS, NC, PR Hl, CA, NV, AZ, GU Central Regicotal Office IL, IN, MI, MN, NO, OH, SD SC, TN, VI Western- Pacific Regional Office Air Traffic Division, ACE-520 60 East 12'" Street Groat Lakes R tonal Office Southern Regional Office Air Traffic 0 Kansas Ciy, MO 64106 Air Traffic Division, AGL-520 2300 East Demon Avenue Air 1 Division, A30.520 1707 Columbia Avenue bon Bn, le—MAWP- 15000 Aviation 90260 rd Hawthorne. CA 9D260 Tel: 816-426-3408 or 3409 Des Planes, IL 60016 Comege Park, GA 30337 Tel: 310-725-6557 Tel: 847-294-7568 Tel; 404-305-5685 New England Region CT, MA, ME. NH, RI, VT New England Reg-1 Office Air Traffic DoAsm, ANE-520 12 Ni- England Executive Park Burfingron, MA 01803-5299 Tel: 781-23&7520 FAA Forth 7460-1 (2-99) Superseded Previous Edition Electronic Version (Adobe) NSN: 0052-OM12-0009 INSTRUCTIONS FOR COMPLETING FAA FORM 7460-1 PLEASE TYPE or PRINT ITEM #1. Please include the name, address and phone number of a personal contact point as well as the company name. ITEM #2. Please include the name, address and phone number of a personal contact point as well as the company name. ITEM #3. New Construction would be a structure that has not yet been built Alteration is a change to an existing structure such as the addition of a side mounted antenna, a change to the marking and lighting, a change to power and/or frequency, or a change to the height. The nature of the alteration shall be included in ITEM #21 "Complete Description of Proposal". Existing would be a correction to the latitude and/or longitude, a correction to the height, or if filing on an existing structure which has never been studied by the FAA. The reason for the notice shall be included in ITEM #21 "Complete Description of Proposal". ITEM #4. If Permanent, so indicate. If Temporary, such as a crane or drilling derrick, enter the estimated length of time the temporary structure will be up. ITEM #5. Enter the date that construction is expected to start and the date that construction should be completed. ITEM #6. Please indicate the type of structure. DO NOT LEAVE BLANK. ITEM #7. In the event that obstruction marking and lighting is required, please indicate type desired. If no preference, check "other" and indicate 'no preference" DO NOT LEAVE BLANK, NOTE: High Intensity lighting shall be used only for structures over 500' AGL. in the absence of high intensity lighting for structures over 500' AGL, marking is also required. ITEM #8, If this is an existing tower that has been registered with the FCC, enter the FCC Antenna Structure Registration number here. ITEM #9 and #10. Latitude and longitude must be geographic coordinates, accurate to within the nearest second or to the nearest hundredth of a second if known. Latitude and longitude derived solely from a hand-held GPS instrument is NOT acceptable. A hand-held GPS is only accurate to within 100 meters (328 feet) 95 percent of the time. This data, when plotted, should match the site depiction submitted under ITEM #20. ITEM #11. NAD 83 is preferred; however, latitude and longitude may be submitted in NAD 27. Also, in some geographic areas where NAD 27 and NAD 83 are not available other datums may be used. It is important to know which datum is used. DO NOT LEAVE BLANK. ITEM #12. Enter the name of the nearest city and state to the site. If the structure is or will be in a city, enter the name of that city and state. ITEM #13. Enter the full name of the nearest public -use (not private -use) airport or heliport or military airport or heliport to the site. ITEM #14. Enter the distance from the airport or heliport listed in #13 to the structure. ITEM #15. Enter the direction from the airport or heliport listed in #13 to the structure. ITEM #16. Enter the site elevation above mean sea level and expressed in whole feet rounded to the nearest foot (e.g. 177 rounds to IT, 17'6" rounds to 18'). This data should match the ground contour elevations for site depiction submitted under ITEM #20. ITEM #17. Enter the total structure height above ground level in whole feet rounded to the next highest foot (e.g. 177 rounds to 18'). The total structure height shall include anything mounted on top of the structure, such as antennas, obstruction lights, lightning rods, etc. ITEM #18. Enter the overall height above mean sea level and expressed in whole feet. This will be the total of ITEM #16 + ITEM #17. ITEM #19. If an FAA aeronautical study was previously conducted, enter the previous study number. ITEM #20. Enter the relationship of the structure to roads, airports, prominent terrain, existing structures, etc. Attach an 8-112" x 11' non -reduced copy of the appropriate 7.5 minute U.S. Geological Survey (USGS) Quadrangle Map MARKED WITH A PRECISE INDICATION OF THE SITE LOCATION. To obtain maps, contact USGC at i-800-435-7627 or via intemet at "http://mapoinc usos oov". If available, attach a copy of a documented site survey with the surveyor's certification stating the amount of vertical and horizontal accuracy in feet. ITEM #21. • For transmitting stations, include maximum effective radiated power (ERP) and all frequencies. • For antennas, include the type of antenna and center of radiation (Attach the antenna pattern, it available). • For microwave, include azimuth relative to true north. • For overhead wires or transmission lines, include size and configuration of wires and their supporting structures (Attach depiction). • For each pole/support, include coordinates, site elevation, and structure height above ground level or water. • For buildings, include site orientation, coordinates of each comer, dimensions, and construction materials. • For alterations, explain the alteration thoroughly. • For existing structures, thoroughly explain the reason for notifying the FAA (e.g. corrections, no record or previous study, etc.). Filing this information with the FAA does not relieve the sponsor of this construction or alteration from complying with any other federal, state or local rules or regulations. If you are not sure what other rules or regulations apply to your proposal, contact local/state aviations and zoning authorities. Paperwork Reduction Work Act Statement: This information is collected to evaluate the effect of proposed construction or alteration on air navigation and is not confidential. Providing this information is mandatory for anyone proposing construction or alteration that meets or exceeds the criteria contained in 14 CFR, part 77. We estimate that the burden of this collection is an average 19 minutes per response. An agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a currently valid OMB control number. The OMB control number for this collection is 2120-0001. FAA Form 7460-1 (2-99) Superseded Previous Edition Pleamnic Version (Adobe) NSN: 0052-00-012-0009 ARTICLE XI. Airport Security and Identification Development, Construction, and Management of Hotels at Key West International Airport Florida Keys Marathon Airport Overview Key West International and Florida Keys Marathon Airports are restricted by federal regulations in the release of sensitive, security -related information pertaining to airport security provisions. This section will provide general information only which, even though of only a general nature, may change significantly in the event of terrorist activities throughout the world. There is no way to predict future requirements that will be placed on airports in an effort to protect the traveling public. Development Major concerns during the development of a facility in this area would be maintenance of vehicular traffic flow and vehicle inspection lanes as well as terminal accessibility by passengers (vehicle and pedestrian). If contiguous to terminal and terminal support facilities, security and operational issues will be substantial during all phases of development. Designs must incorporate access to existing under and aboveground utilities. This includes access for removal and installation of mechanical systems associated with the utilities. Additionally, provisions should be made to ensure air intakes are from a non - accessible area, away from the airfield, existing loading dock area, or general -public accessible areas. Windows facing the airfield or allowing even a partial view of the airfield should not be able to be opened. Emergency exits may not provide access onto any portion of the air operations area (AOA). Roof access points must be controlled through the existing air security system. Additional, more specific, information will be provided to the successful developer. Provide for proper ventilation of any contained parking area located under the hotel structure, as well as proper lighting. Closed-circuit television system, tied -in to the airport's main system will need to be supplied by the developer. Meet requirements of Federal Aviation Regulation (FAR) Part 77 — Objects that Affect Navigable Airspace; federal/lighting/glare study; FAR Part 139 — certification of Airports which governs airfield operations. Fire detection and prevention systems employed should be monitored by the airport and compatible with the existing systems. Construction Access points into the construction area will be required to be connected and controlled by the airport through existing access control system. The airport will work with the successful developer to determine a site plan to ensure compliance with all federal and state security requirements. Through the construction process, vehicular access must be maintained for normal airport operations including access to the existing loading dock and all of the underground utilities located in this area. Any work affecting the terminal roadway system will need airport administration review/approval and may require work to be performed off hours. Due to the proximity of the site to the airfield, the successful developer and the construction management team will be required to work closely with airport administration and airport operations. Many issues including security access, dust control, use of cranes, maintenance of clear zones to the security fence line, impact of construction on other tenants, etc. will require constant communication and coordination. This site has the potential of causing a great deal of disruption to operations at the airport and may, at times require such flexibility as work hour changes to accommodate aircraft operations, work restrictions due to weather or other unforeseen circumstances, the successful developer must be willing to remain flexible and able to respond 24 hours per day. Parking for construction personnel will require approval. Construction trailers and material lay down areas will need to be approved by airport administration. Due to limited space and airfield proximity, the contractor selected should assume that these areas may be remote to the actual construction site. Management Security badges may be required for many hotel employees and Hotel management must be willing to remain flexible and implement necessary changes 24 hours per day. Airport administration may impose restrictions for equipment installed on the roof of the facility. Hotel management must obtain permission prior to installation of same. Access to the roof will be restricted to properly badged personnel and hotel management must ensure proper procedures are followed for this type of access. More specific information will be provided to management. During elevated US Homeland Security threat levels, requirements for facilities located in close proximity to aircraft operations will be modified. Management will be required to comply with whatever changes are imposed or risk substantial monetary penalties. The airport will commit to working closely with management to minimize impacts while still maintaining the highest level of airport security for the traveling public. Inspections of the fire suppression and detection systems will be required to be inspected routinely and record of same forwarded to airport administration. Inspections of certain components of the systems may be required to be inspected more frequently than code requires.