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N. Commissioners' ItemsBOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 12/19r2007 Division: BOCC Bulk ]tern: Yes x No _ Department: DISTRICT 3 Staff Contact Person: TammtiMalby AGENDA ITEM WORDING: Approval to include, Monday December 24 , 2007 as a holiday for County Employees. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACTIAGREEMENT CHANGES: STAFF RECOMMENDATIONS: TOTAL COST: NIA BUDGETED: Yes No COST TO COUNTY: NIA SOURCE OF FUNDS: REVENUE PRODUCING: Yes _ Na "MOUNT PER MONTH Year APPROVED BY: County DOCUMENTATION: Included / Not Required DISPOSITION Revised 8/06 AGENDA ITEM # BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: Dec. 19, 2007/Marathon Division: BOCC Bulk Item: Yes _ No x Department: DISTRICT FIVE Staff Contact Person/Phone #: Donna Hanson — 305-852-7175 AGENDA ITEM WORDING: Approval to cancel the contract of Mr. Jerry Coleman as of January 11, 2008 ITEM BACKGROUND: Due to Monroe County's precarious financial situation and the fact that we may have to lay off some county employees, this service seems superfluous. PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: TOTAL COST: BUDGETED: Yes No COST TO COUNTY: SOURCE OF FUNDS: REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Atty DOCUMENTATION: Included DISPOSITION: Revised 11/06 OMB/Purchasing Risk Management Not Required X AGENDA ITEM # A)mdham Financial The; Wyndham Financial Group, Ltd. December 17, 2007 Monroe County Board of Commissioners Marathon, Florida Dear Sirs: This past week, I had the pleasure of visiting South Florida to conduct research on workforce and affordable housing programs, processes and leadership for a new book on housing solutions. This included two days of research in the Keys. Monroe County was selected for this research in part because of the unique challenges that must be addressed in the development of workforce and affordable housing solutions. These challenges include physical constraints, environmental constraints, and an extreme divergence between incomes and housing costs. In past research, I had identified dedicated staff devoted to workforce and affordable housing as a critical success factor for a housing intervention program. Communities that are successful in addressing a housing crisis have an organization and staff dedicated to addressing housing issues and implementing housing solutions. Some of the preliminary findings from my most recent research indicate that there has been success in Monroe County in the past several years in addressing the workforce and affordable housing crisis and in laying the foundations for future housing efforts. New housing units are under construction, the County has hired staff dedicated to housing, and the County's housing task force has proposed many regulatory and comprehensive plan changes that the County Commission has adopted. A particularly interesting, innovative, and it appears effective strategy, is the use of outside council by the housing task force. Focusing a dedicated resource on overcoming the regulatory barriers to affordable housing appears to have had a positive impact on workforce and affordable housing efforts. I want: to congratulate the County on its efforts. While there is still a long way to go, it appears that the County is headed in a positive direction with its workforce and affordable housing efforts. Sincerely, William S. Hettinger, Ph.D. President 274 Ballamahack Road, Windham, CT 06280 (860) 456-4477 Fax: (860) 456-1323 1, U).tJCI 1u�C- wu(LABIS ti.Z 1V� ���TWY1nvc L� PAP�j P�N�� ofxn t �'t � ,.. ���.`V on r a, L t.6tt,,,v< BOARD OF COUNTY COMMISSIO AGENDA ITEM SUMMARY REVISED N-3 1 Meeting Date: 12/19/07 - Marathon Bulk Item: Yes X No Division District 2 Staff Contact Person: Suzanne Hutton AGENDA ITEM WORDING: Approval of amendment to interlocal agreement with Sheriff to allow sheriff to take over responsibility of billing for air ambulance transport (Trauma Star) by utilizing Sheriff's abbreviated procurement procedures to contract with a new billing agency. ITEM BACKGROUND: The billing agency providing services for ground ambulance assumed the responsibility of air ambulance but the matter was never brought before the BOCC to amend their contract. There have been a number of billing issues raised by the Sheriffs office and the flight nurses, with information indicating that the billing agency has not used tools readily available to track down and obtain appropriate insurance and other billing information. While the ground ambulance collections are comparable to collection rates around the state, the Sheriffs staff and the flight nurses advise that the air ambulance collections are considerably below their counterparts around the State. PREVIOUS RELEVANT BOCC ACTION: Funding procurement of helicopter, placement of 4 newly hired flight nurses on temporary status. CONTRACT/AGREEMENT CHANGES: NA STAFF RECOMMENDATIONS: Sheriff and Flight nurses recommend approval. TOTAL COST: N/A BUDGETED: Yes _ No COST TO COUNTY:— N/A SOURCE OF FUNDS: REVENUE PRODUCING: Yes X No _ AMOUNT PER MONTH Unknown Year APPROVED BY: County Atty X OMB/Purchasing _ Risk Management DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM # Revised 2/05 FIRST AMENDMENT TO AIR AMBULANCE AGREEMENT THIS FIRST AMENDMENT to Air Ambulance Agreement is entered this 19`h day of December, 2007„ by and between the Monroe County Board of County Commissioners (County), the Monroe County Sheriff's Office (Sheriff), and Global Sky Aircharter Corporation (Global). WHEREAS, the parties entered into an agreement on July 19, 2006, to provide a cooperative arrangement for use of County and Sheriff personnel and Global license for a rapid air transport operation; and WHEREAS, the County's pre -contracted agent for ground ambulance assumed the billing for the operation without any amendment to the contract between that corporation and the County; and WHEREAS, a low collection rate of about 13% caused the Sheriff s staff and the flight nurses to conduct searches on old accounts to locate patients and/or insurance providers for same; and WHEREAS, members of the County and Sheriff staffs have ascertained that through relatively easy searches, the billing company could have obtained patient and insurance billing information which was obtained only after the Sheriff personnel and the flight nurses did follow-up searches for additional information through the internet; and WHEREAS, the interlocal agreement dated July 19, 2006, defined the "Contractor" as the Sheriff and Global; and WHEREAS, an improved collection percentage of Air Ambulance billing is in the best interests of the residents of and visitors to the County; now therefore IN CON451DERATION of the promises and covenants herein, the Parties agree as follows: 1. Section 2.1 shall be amended by adding the following paragraph: As soon as possible after the approval of this first amendment, Sheriff shall utilize the Sheriff's procurement procedures to search for and secure the services of an independent billing company and third party collection service (Sub -Contractors) to conduct the billing for air ambulance only and collection efforts for Part 135 Receivables. For this purpose, Sheriff and a mechanism with the billing agency for air ambulance payments to be submitted to the County in a manner that distinguishes those payments as air ambulance payments. Upon receipt of documents for pending Part 135 receivables from the County's current ground ambulance billing contractor, Sheriff shall be responsible for the transfer of such information to the Sub- contracto:r(s). All proceeds collected shall be delivered to and deposited as directed by the County Clerk. 2. Section 3.2 shall be amended to read: County will cooperate with Contractor to the greatest degree possible, including entering into such HIPAA Business Partnership Agreements as may be necessary to exchange information between Fire Rescue staff and the Contractor and/or Sub -contractor. 3. Section 3A of the Agreement dated July 19, 2006, shall be amended by adding: County shall, provide administrative support through the flight nurses and paramedics to provide to Sheriff or its Sub-contractor(s) as much demographic and billing -related information as they can obtain from patient, family, hospital, or other sources. 4. Section 3.6 of the Agreement dated July 19, 2006, shall be amended by adding the following sentence: County shall continue to provide billing support of the Fire Rescue administrative staff for Part 135 Receivables until the Sheriff s billing agreement with Sub -contractor is implemented. 5. ARTICLl3 18 — Review of Results, shall be added to the Agreement dated July 19, 2006, to read as follows: After the Sheriffs agreement with Subcontractor has been in place nine months, staff of the Sheriff and County shall meet and review the results for purposes of strategizing as to the most effective manner in which to continue the billing and collections for Part 135 Receivables. 6. All other provisions of the Agreement dated July 19, 2006, not inconsistent herewith shall remain in full force and effect. IN WITNESS WHEREOF, the Parties hereto have caused these presents to be executed on the date first above written. (SEAL) ATTEST: DANNY L. KOLHAGE, CLERK By: Deputy Clerk MONROE COUNTY SHERIFF'S OFFICE By: Richard D. Roth, Sheriff BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By: GLOBAL SKY AIRCHARTER CORPORATION By: Richard D. Roth, President Mayor/Chairperson MAPPCOUNT Rg Y ATTORNEY AS TO FOR NE A c_ TT o TT Date � , BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: December 19, 2007 Division: BOCC Bulk Item: Yes No X— Department: Neugent — District 2 Staff Contact Person/Phone #: Terri Marble X4512 AGENDA ITEM WORDING: A request to the Monroe County Board of Commissioners to contract with a proposed collection agency to expedite in the recovery of over $500,000 in billable time for Trauma Star. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: TOTAL COST: na COST TO COUNTY: na REVENUE PRODUCING: Yes No APPROVED BY: County Atty DOCUMENTATION: Included DISPOSITION: Revised 11/06 BUDGETED: Yes No SOURCE OF FUNDS: AMOUNT PER MONTH Year OMB/Purchasing Risk Management Not Required _x_ AGENDA ITEM # BOARD OF COUNTY COMMISSIONERS ADD - ON AGENDA ITEM SUMMARY Meeting Date: 12-19-2007 Division: Commissioner Dixie Spehar Bulk Item: Yes X No Department: BOCC — District 1 Staff Contact Person: Les Boatwright, Ex Assist AGENDA ITEM WORDING: Approval of the appointment of Lou Hernandez to the Tourist Development Council as the elected municipal official representing the most populace within the municipality in the County. ITEM BACKGROUND: Mr. Hernandez will be taking the place of Robert Padron who has retired as the elected official from Keys Energy Services. PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: TOTAL COST: BUDGETED: Yes No COST TO COUNTY: N/A SOURCE OF FUNDS: REVENUE PRODUCING: Yes _,., No X AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasing Risk Management DIVISION DIRECTOR APPROVAL: rouk At &ekaf Dixie M. Spehar DOCUMENTATION: Included: Not Required DISPOSITION: AGENDA ITEM # Monroe County Boards and Committees Appointment Information Board or Committee: Tourist Development Council Commissioner Appointing Member: Commissioner Spehar Name of Member: Lou Hernandez Address: 1505 Laird Street Key West, FL Mailing Address: Phone Numbers: Home: 305.294.0183 Work: 305.292.8445 _ Fax: Email: kwauad@aol.com Date of Appointment: Reappointment: Date Term Expires: Name of Person Being Replaced: _December 19, 2007 August 16, 2007 Fulfilling Term of: _ Robert Padron Resume Guadalupe "Lou" Hernandez 1505 Laird Street Key West, Florida 33040 Home Phone: 305.294.0183 Business: 305.292.8445 E-Mail: kwguad@aol.com Education: Bachelor of Science (BS) - Psychology Texas A&M University College Station, Texas Military: U.S. Army, 1967 - 1970 Highest Rank - Captain - Infantry Specialty: Psychological Operations Awards: Bronze Star Medal - Viet Nam Service Employment: 1971 - 1972 Position: Federal Management Intern (GS-9) U.S. Department of Transportation Washington, D.C. 1973 - 1977 Position: Personnel and Training Specialist (GS-12), National Institutes of Health U.S. Public Health Service, Bethesda, Maryland 1978 - 1983 Position: Supervisory Training Officer (GS-14) General Services Administration (GSA), Washington, D.C. 1983 - 1992 Position: General Partner, Antlers Partnership Ltd., a limited partnership involved in the purchase and renovation of residential properties. 1992 - 1994 Job Development Counselor with the Employment Assistance Program of Monroe County. 1994 - 1995 Human Services Program Specialist Disease Prevention Center - MCPHU As of December 1995 Executive Director, HELPLINE,Inc. This position is responsible for the overall management, and direction of a volunteer -based, non-profit, multi -purpose human services agency offering 24-hour telephone crisis intervention programs though Monroe County. Duties also include fundraising activities, and grant writing, and budget development. As of 1997 Elected Member, Utility Board, City of Key West. Currently Serving as Chairman of the Board. This position is responsible for policy and budgetary Direction for the City Electric System.. Volunteer Services: References: Past Chairman, Historic Architectural Review Commission, City of Key West, Florida (89-93) Past Chairman, Monroe County Democratic Party Volunteer, Hospice of Key West Past Secretary -Treasurer, Key West Redevelopment Agency (Truman Annex) Past President, Old Island Restoration Foundation, Key West, Florida. Board of Directors, The Handicapped Job Placement Council of the Florida Keys Monroe County Representative for the Private Industry Council of South Florida Past President, Key West Business Guild, serving 3 terms Past Board Member, InterAgency Council Past Chairman, Southernmost Homeless Assistance League Past Chairman, City of Key West Citizen's Review Board Member Monroe County Community Base Care Alliance Upon request Computer Knowledge: - Microsoft XP - Word Perfect and Quicken - Excel and /" CG /�"�'-�,//ANY-e�sp,�; y 4V t p � '3 c��'�.... y'` l� �, � ;�� s � � .��__ __ _ � , v_ �. f _�- r` % �� ,� �- i C� i"�� �o�� PC 8 5 A BOARD OF COUNTY COMMISSIONERS ADD - ON AGENDA ITEM SUMMARY Meeting Date: 12-19-2007 Division: Commissioner Dixie Spehar Bulk Item: Yes X No Department: BOCC — District 1 Staff Contact Person: Les Boatwright, Ex Assist AGENDA ITEM WORDING: Approval to waive the impact fee for the City of Key West waste transfer station on Rockland Key. ITEM BACKGROUND: The City of Key West is in the process of developing a new fully enclosed solid waste transfer station on Rockland Key. This new facility is critical to future waste handling needs for the citizenry of Key West. The conditional use & construction of the transfer station have been approved by both Monroe County Planning Board and the Board of County Commission. PREVIOUS RELEVANT BOCC ACTION: Over the years and most recently for the new Monroe County Courthouse facility, the City of Key West had agreed to waive the impact fees on new construction of County facilities constructed within the City limits. CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: TOTAL COST: BUDGETED: Yes _ No — COST TO COUNTY: N/A SOURCE OF FUNDS: REVENUE PRODUCING: Yes — No X AMOUNT PER MONTH Year APPROVED BY: County Atty — OMB/Purchasing Risk Management DIVISION DIRECTOR APPROVAL: rDia* At 8yehar Dixie M. Spehar DOCUMENTATION: Included: X Not Required DISPOSITION:__ AGENDA ITEM # e`et nr ��n CO_ THE CITY OF KEY WEST \ D1 PQA! P.O. BOX 1409 6� HAR KEY WEST, FL 33041-1409 November 29, 2007 County Commissioner Dixie Spehar 500 Whitehead Street, Ste 102 Key West, FL 33040 Re: Waiving of Impact Fees for the City of Key West Transfer Station on Rockland Key Dear Commissioner Spehar, As you are aware, the City of Key West is in the process of developing a new fully enclosed solid waste transfer station on Rockland Key. This new facility is critical to the future waste handling needs for the citizens of Key West. Over the years, and most recently for the new Monroe County Court House facility, the City of Key West has agreed to waive Impact fees on new construction of County facilities constructed within the City limits. We respectfully request that you would support and sponsor a County Commission Resolution waiving Impact Fees for the construction of the new City transfer station on Rockland Key. The conditional use and the construction of the transfer station facility had previously been approved by the Monroe County Planning Board and the Board of County Commissioners. Please contact us if you have any questions about this project or our request. Thank you for your consideration in this matter. Sincerely, Jim Scholl City Manager Cc: John Jones, Assistant City Manager Honorable Charles McCoy, Monroe County Mayor Key to the Caribbean - Average yearly temperature 77 0 F. BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: December 19, 2007 Division: BOCC Bulk Item: Yes X No _ Department: DISTRICT 3 Staff Contact /Phone #: Tarnmv Malb"xt. 3430 AGENDA ITEM WORDING: Approval of the appointment of Peter Batty, elected municipal official, to fulfill the remaining term of Robert Padron on the Tourist Development Council. ITEM BACKGROUND: Robert Padron's seat was vacated with his change in position. His term would have ended 8116/09. PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: Approval as stated above. TOTAL COST: NIA BUDGETED: Yes _ No COST TO COUNTY: NIA SOURCE OF FUNDS: REVENUE PRODUCING: Yes— No— AMOUNT PER MONTH_ Year APPROVED BY: County Atty _ OMB/Purchasing Risk Management DOCUMENTATION: Included X Not Required DISPOSITION Revised ] 1?0b AGENDA ITEM #E Monroe County Boards and Committees Appointment Information Board or Committee: Tourist Development Council Commissioner Appointing Member: Mayor McCoy Name of Member: Peter Batty Address: 912 Georgia Street Key West, F1.33040 Mailing Address: Phone Numbers: Date of Appointment: Reappointment: Date Term Expires: Name of Person Being Replaced: Fulfilling Term of: Same As Above Home: 305-296-0404 Cell : 305-797-0656 Fax: Email: 12/19/2007 8/16/2009 Robert Padron Robert Padron Peter H. Batty 912 Georgia St. Key West, FI Age: 60 Born in Salisbury England ; came to the United Stales in December of 1955 Education: BS: Eastern Michigan University MA: St. Thomas University Mortgage Broker (licensed in Florida } Real Estate Broker (licensed in Florida ) USCG Licensed Captain (Master Near Coastal) Current Employment Position: Sr. Vice President of Sales, The Spottswood Companies. I have resided in Key West for the past 11 years and in the lower keys for an additional 7 years for a total of 18 years. Wife: Ellen (married for 32 years) I have four children all who have been educated in Monroe County and have graduated, or are in the process of graduating, from Universities in Florida . Current positions held: Vice Chairman, Keys Energy Services (Elected to the board October 2005, Vice Chairman November 2007) Treasurer, Florida Keys Assisted Living Coalition Permanent Deacon, St. Mary Star of the Sea Member, Key West Rotary Member, Economic Advisory Committee Key West Chamber of Commerce Former Positions Held: Vice President, Wesley House Board of Directors Member, Florida Keys Community College Foundation Peter H. Batty Beachside Key West 305.296.7920 (Office) 305.797.0656 (Cell) BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: December 19, 2007 Division: BOCC Bulk Item: Yes _ No X Department: Commissioner Dixie Spehar Staff Contact: Les Boatwright AGENDA ITEM WORDING: Approval of Resolution authorizing the Mayor Pro Tem to serve as the official elected point of contact to the Department of Community Affairs and other agencies, with respect to Housing, Land Use, and Wastewater issues. Authorizing the Mayor Pro Tem to discuss future Area of Critical State Concern and Work Program actions with state agencies and to utilize appropriate travel and staff/personnel assistance. ITEM BACKGROUND: The BOCC has previously designated single Commissioners to act as "Liaison" for the Board for communicating and coordinating with state and federal programs and planning with respect to Workforce Housing (with related issues "Housing"), Land Use, and Wastewater matters in the Florida Keys. PREVIOUS RELEVANT BOCC ACTION: At the December 20, 2006 BOCC regular meeting the Board adopted Resolution 634a-2006 appointing then Mayor DiGennaro as the Department of Community Affairs "Liaison" for the Board. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: TOTAL COST: BUDGETED: Yes No COST TO COUNTY: SOURCE OF FUNDS: REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Atty X OMB/Purchasing Risk Management _ DOCUMENTATION: DISPOSITION: Revised 11/06 Included X Not Required AGENDA ITEM # RESOLUTION NO. -2007 A RESOLUTION OF THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REGARDING COORDINATED COMMUNICATION OF BOCC POSITIONS ON AREA OF CRITICAL STATE CONCERN AND WORK PROGRAM ISSUES TO THE NECESSARY STATE AGENCIES. WHEREAS, the Monroe County Board of County Commissioners previously designated a single commissioner to act as a "liaison" for the Board for communicating and coordinating programs and planning with state agencies; and WHEREAS, it is important that the BOCC's actual positions and actions be those that are authorized to be communicated to various state agencies; and WHEREAS, at this time the Board desires that the Mayor Pro Tern serve as the official point of contact for the various state agencies with respect to Area of Critical State Concern and Work Program issues, NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY FLORIDA: Section 1. It is resolved that the Mayor Pro Tern shall serve as the Board representative authorized to represent and communicate the County's positions and requests regarding Area of Critical State Concern and Work Program issues to all sate and federal government bodies and agencies, as well as to local municipal governments, agencies and officers within Monroe County. Section 2. It is resolved that the Board encourages the Mayor Pro Tern to explore freely potential options and strategies in his discussions with various state agencies and other parties, but the Board requests that the Mayor Pro Tern take care to ensure that positions and strategies actually adopted by the Board with respect to Area of Critical State Concern and Work Program issues, including matters relating to, shall at all times be represented and communicated as the official positions and strategies of the County until and unless otherwise modified by the Board. Section 3. It is resolved that the Mayor Pro Tern shall update the County Administrator, the County Attorney and other relevant County staff regarding actual material developments or proposals emanating from state, federal or local municipalities relating to Area of Critical State Concern and Work Program issues, and that the County Administrator and/or County Attorney shall provide reports to the Board with respect to such matters at BOCC meetings. PAWord\Resolutions\Mayor Pro Tem DCA Liason Reso.doc Page 1 of 2 Section 4. It is resolved that the BOCC hereby requests that the Mayor Pro Tem at the soonest opportunity make arrangements, which may include, but which shall not be limited to, travel to Tallahassee, with staff or consultants whom the Mayor Pro Tem deems appropriate for these purposes in order to confer with state officials with respect to future Area of Critical State Concern and Work Program actions in the Keys and any other land use and planning matters that may be implicated by such matters including the upcoming Annual Assessment Report to the Governor and Cabinet. PASSED AND ADOPTED at a regular meeting of the Board of County Commissioners of Monroe County, Florida, held on the 19'' day of December, 2007. Mayor Charles "Sonny" McCoy Mayor Pro Tem Mario DiGennaro Commissioner George Neugent Commissioner Dixie Spehar Commissioner Sylvia Murphy BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA Mayor Charles "Sonny" McCoy (SEAL) ATTEST: DANNY L. KOLHAGE, CLERK DEPUTY CLERK MONROE COUNTY A A.PPI-OV-ED AS TO Gate PAWord\Reso1utions\A4ayor Pro Tem DCA Liason Reso_doc Page 2 of 2 NEA.H