P. County Administrator
November Grant Activity Report
Grants/Foundations currently being researched or applications developed (amounts approximate
until research and/or applications are complete):
Name ForAmount/Award
Bikes Belong Coalition Bike path funding
UST, Inc. Corporate Contributions EMS Equipment (Ambulance)
Jane’s Trust $250k - Animal Shelter, in collaboration w/FKSPCA
(1/10/08 deadline, must apply after 11/15) – grant in
draft form, will be submitted in December
James M. Cox Foundation of Georgia $100k - Animal Shelter, in collaboration w/FKSPCA
Regina Bauer Frankenberg Foundation $100k - Animal Shelter, in collaboration w/FKSPCA
Messengers of Healing Winds Foundation $25k - Animal Shelter, in collaboration w/FKSPCA
George B. Storer Foundation $25k - Animal Shelter, in collaboration w/FKSPCA
Monsanto Fund $20k - Animal Shelter, in collaboration w/FKSPCA
Joseph & Sally Handleman Charitable $10k - Animal Shelter, in collaboration w/FKSPCA
Foundation Trust C
John D. Evans Foundation TBD - Animal Shelter, in collaboration w/FKSPCA
Claiborne F. Foulds Foundation Trust $10k - Animal Shelter, in collaboration w/FKSPCA
Cowles Charitable Trust $10k - Animal Shelter, in collaboration w/FKSPCA
James M. Cox Foundation of Georgia $50k - Animal Shelter, in collaboration w/FKSPCA
Park Foundation $10k - Animal Shelter, in collaboration w/FKSPCA
Enterprise Rent-A-Car Foundation $10k - Animal Shelter, in collaboration w/FKSPCA
Sandy River Charitable Foundation Potential for portable defibrillators
Pending Response:
Name Grant Awarded? If yes, amount:
Marisla Foundation Vandenberg Project – initial request $150k – immediate
response was not very positive. They have focused
funding lately on the west coast, and as such, suggested
we submit an application for only $20k instead.
SAFER Grant 5 year diminishing grant for firefighter staffing
Henry Foundation $25k -Vandenberg, in collaboration w/ARK
Claiborne/Ortenberg Foundation $50k -Vandenberg, in collaboration w/ARK
UST, Inc. Corporate Contributions, Operation 2008 Polaris Ranger 6x6 utility vehicles for Fire/EMS
Ranger
Responses Received:
Name Grant Awarded? If yes, amount:
Oak Foundation No - $1M -Vandenberg, in collaboration w/ARK
Packard Foundation No - $3-5M -Vandenberg, in collaboration w/ARK
(restricting their donations to the west coast)
MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Acting County Administrator
DATE: December 14, 2007
SUBJECT: County Divisions' Monthly Activity Report for November, 2007
MONTHLY ACTIVITY REPORT - NOVEMBER. 2007
KEY WEST AIRPORT
· The NIP numbers are in! The Key West International Airport Noise Insulation
Program (NIP) has been closed out for the year and the numbers are impressive. So
far a total of 192 single family homes in the City of Key West have been noise
insulated since we started the project 6 years ago. We are working on the plans and
specs for 66 more and will begin construction on those homes in the fall of 2008.
· Work on the Runway Safety Area project is going well. ESCO, the manufacturer of
the EMAS (Engineered Material Arresting System) has made a site visit and is
working with URS to develop the bid documents for the project.
· We have been informed that US Airways will begin non-stop service between Key
West and their hub in Charlotte, North Carolina on February 16,2008. They will be
flying a 70 passenger Regional Jet, the EMB 170, which is a great airplane for our
short runway. The service start will be modest with just one flight per week (Saturday
afternoon) during season, but we hope that it will become successful enough to
become daily year round.
HOUSThG & COMMUNITY DEVELOPMENT AND
MARATHON AIRPORT
· Conti;nuing work on various current and proposed affordable and workforce housing
projects including SugarloafTeacher Housing, Lakeview Gardens' Conditional Use
Appliication and Development Agreement, and Sea Grape Apartments conveyance
and closing and ground lease for Phase II; drafting of and revisions to various
housing-related ordinances including the Mobile Home Park Ordinance, Gross
Acreage Density Ordinance, Education FLUM, Definitions, and SaleslResales Price
on Affordable Homes
· Evaluation and analysis of developers responses to Request for Proposals (RFP) for
development offour (4) County-owned property sites for affordable housing;
-,0.1
Biscayne Housing Group, LLC, Gorman & Company, Inc., Habitat for Humanity of
the Upper Keys, and Key West & Lower FL Keys Habitat for Humanity
· The Florida Keys Airport Task Force met on November 13, 2007, included on the
agenda were the following items: Air Service Update/Comparison of Options
regarding Gulfstream Airlines; Vintage Props & Jets Air Service, and Cape Air about
serving Florida Keys Marathon Airport; Update on Runway Extension Initiative.
· Provided on-going intergovernmental coordination with City of Marathon regarding
wastewater force main easement proj ects.
· Presentation at the Key West Chamber ofCornmerce Workforce Housing Summit.
Dralted PowerPoint presentation for Summit - comprehensive overview of Monroe
ComIty's affordable and workforce housing developments, incentives, ordinances,
protl:ctions, etc. (presentation is published on division's webpage.)
· Devdopment ofthe division's web page is on-going.
Affordable/Workforce Housing in Monroe County
1. Description and Current Status of Affordable/Workforce Proiects with Reserved
Affordable ROGO Allocations
There are 7 affordable/workforce residential developments in Monroe County
for which there are reserved affordable ROGO allocations. These are listed
below with their current status:
a. Park Village - Stock Island (Developer: Park Village LLC)
. 40 ROGOS reserved through Resolution 273-2006 (July 19, 2006)
and extended an additional year through Resolution 184-2007 (May
16, 2007)
These ROGOS were reserved because the County wanted to protect
its significant purchase investment by ensuring that there would be
ROGOs available to expedite the development and construction
phase when we reached that point. 2006 was largely devoted to the
first phase of the project which included the County's purchase,
closing and lease-back of the parcel (through Resolution 005-2006
dated March 15, 2006), the dralting and approval of the 99 year
ground lease, and development review.
. STATUS: All 40 homes complete.
b. Islander Village - Stock Island (Developer: Islander Village LLC)
. 89 ROGOs reserved through Resolution 273-2006 (July 19, 2006)
and extended an additional year through Resolution 184-2007 (May
16, 2007). Like Park Village, the first year of this reservation was
devoted to the first phase of the proj ect which was the purchase,
closing and lease-back of the property, finalizing the ground lease
and development review.
2
.
STATUS: Ground was broken in July 2007, first group of permits
was pulled and buyers are being qualified. The new homes will be
constructed, sold and occupied in sections of 10 or 15 homes, with
completion of all units anticipated in 12 months. The first 6 homes
have been completed.
c. Flagler Village (formerly Overseas Village) - Stock Island (Developer:
Overseas Redevelopment LLC)
. 49 ROGOs reserved through Resolution 273-2006 (July 19, 2006) and
extended an additional year through Resolution 184-2007 (May 16,
2007).
As with the two projects above, most of the first year of this
reservation was devoted to the purchase, closing and lease-back of the
property, finalizing the ground lease and development review.
. STATUS: Currently qualifying buyers; property has been cleared and
posted for construction siting, scheduled for completion and on line in
Spring '08.
d. Bayside Landing - Big Coppitt (Developer: Habitat For Humanity
Lower Keys)
. 10 ROGOs reserved with Resolution 273-2006 (July 19, 2006) and
extended an additional year with an additional 8 ROGOs reserved
through Resolution 184-2007 (May 16, 2007)
. STATUS: Conditional use and setback variance granted by Planning
Commission; anticipate breaking ground in December '07; financing
in place; all 18 homes have been pre-sold; purchasing families have
been selected and qualified.
e. Four County-Owned Parcels (Developer: To be determined)
. 69 ROGOs reserved through Resolution 273-2006 (July 19, 2006)
and extended an additional year through Resolution 184-2007 (May
16,2007). However, permissible density has since increased on these
parcels to a maximum of 81 units. Therefore, the county anticipates
needing 12 additional allocations (which it has.)
. STATUS: The four county-owned parcels were contemplated for use
by leading Florida developer, the Carlisle Group, in 2006, but due to
circumstances no longer relevant, the County re-opened the process
for development of these parcels by issuing RFQ in May '07. BOCC
approved seven potential developers at the July 18, 2007 commission
meeting. The County's housing team met with all seven qualified
developers in Key West on August 17, 2007, and issued an RFP on
September 6, 2007 to these developers for conceptual site plans and
financials which we received on October 12, 2007. The RFP
evaluation team has met in October and November to review the
responses and will present its feedback to the BOCC for the
December '07 meeting. Each of the developers will present their site
3
plans to the BOCC at that meeting. The BOCC is then anticipated to
award projects to selected developers. The County has reserved 69
ROGOs already and has an additional 12 if needed for these parcels.
The Housing and Community Development Division will lead the
county's housing team in negotiating development agreements based
on BOCC direction in early 2008.
f Sea Grape Apartments (Developer: Carlisle Group)
. 84 ROGOs (city and county coordinated and cooperatively
combined) reserved and awarded through City of Marathon
Resolution 138-2003.
. STATUS: At the August 2007 BOCC meeting, Carlisle explained the
funding-related and other delays in this very low and low income
rental housing development since its inception ih 2003. The 99-year
ground lease was approved by BOCC in August; and the county
closed the sale in October '07. Ground breaking is scheduled for
November '07; first 56 units scheduled to be completed and coming
on line in 18 months. Phase II lease was approved in November '07,
and the closing is scheduled for December '07.
g. Tradewinds Phase II (Developer: Tradewinds Hammock Phase II,
LLC- Peter Rosasco)
. 52 ROGOs were reserved for this project in 2002 per Resolution
264-2002. The Division has inquired about ROGO reservation status
for this project with the County Attorney's office and the Division of
Growth Management.
. The 52 allocations for this project were reserved from a pool of 201
affordable ROGOs granted to the County under a 380 agreement
between the County and the DCA dated December 1999. As late as
May 2006, the County preliminarily prepared to enter into a purchase
and lease back transaction for this parcel and an initial draft of a 99-
year ground lease was created by the Housing Taskforce consulting
attorney. However, according to the consulting attorney, as of Friday,
September 14, 2007, the applicant has confirmed that the property
remains on the FEMA flood insurance injunction list and no further
action has been taken on this project since the consultant's
submission to the interested parties of his initial May 2006 draft
lease.
. STATUS: As set forth above.
2. Affordable ROGO Allocations Available for 2007 in Monroe Countv
As of the date of this report, and as per the information provided by the
county's planning department, there are 13 affordable allocations for Big Pine
Key and 94 affordable allocations for rest of the countv for a total of 107
affordable allocations.
4
For Big Pine Key, the 13 affordable allocations that are available reflect the 2
that Big Pine receives in each new ROGO year plus 11 unused allocations from
last year (2+ 11 = 13). For the rest of the County, the 94 available affordable
allocations reflect the 69 the county receives from its yearly allotment minus 8
that the county has recently awarded to Habitat For Humaniti (69-8=61) plus 33
unused from last year (61 +33=94).
It allso important to note that any previously reserved allocations have already
been subtracted from the county's affordable ROGO pool and are therefore fully
accounted for in determining the present number of unreserved available
allocations. So, we believe the 107 allocation number accurately and reliably
represents the number of affordable ROGOS available today for future requests.
3. Proposed AffordabIe/Workforce Housin!! Proiects
The following potential affordable housing projects are currently under some
level ofreview in the County's planning department. The applicants for two of
these projects, Skeeters Marine (Big Pine Key) and Lakeview Gardens (Key
Largo) have expressed an interest in, but have not received, a reservation of
affordable ROGO allocations. Planning staff has advised that it is unaware of any
current or pending applications for projects that have been denied or stalled due
to the lack of affordable allocations.
There are not presently enough available allocations to meet the needs of every
proposed project listed below in order for these projects to fully proceed this year.
It is also possible that new applications will be submitted, further increasing the
competition for the limited allocations available for BOCC award or reservation.
ROGO reservations serve to enhance the certainty of some projects as they
procee:d through a rigorous, lengthy and often expensive development review and
permitting process. However, the need and demand for ROGO allocations is
fluid. For example, one project (Lakeview Gardens) has expressed a willingness
to have allocations allotted in phases over this year and the next. We also koow
from e:xperience that not all of these projects will likely be fully approved within
the next 12 months and therefore they will not need an allotment of allocations
from this year's pool.
Affordable/Workforce Housing applications currently pending or proposed
include the following:
a. Teacher Housing - SugarloafKey (Developer: Monroe County School
Board)
I The County has reserved and subtracted 8 ROGOs for Habitat's Bayside Landing project as per Resolution 184-
2007, which compliments and completes their need for 18 total units, the other 10 having been reserved pursuant
to county Resolution 273-2006.
5
The applicant for this project for 28 home ownership units recently
submitted a conditional use application, submitted revised materials, and
is awaiting a determination of completeness. Also, this project will
require a comp plan text amendment. The project will be built on school
board property next to the Sugarloaf Middle School. The parcel has an
Educational FLUM which has no associated residential density, therefore
the comp plan must be amended to assign a residential density to the
Educational FLUM, which the Planning Department is currently
drafting. The Florida legislature has directed that school districts may
use their property for workforce housing purposes. [See Section 1001.43
(12) F.S.]
b. Coconut Cove -- Big Coppitt (Developer: Old Town Key West
Development)
This project for 18 affordable home ownership units and 5 deed-
restricted market rate units has submitted a conditional use application
and a variance application; this was scheduled to be heard Oct 10,2007,
but was continued after planning staff report recommended denial of
variance, and county attorney reversed Administrative Interpretation 07-
130 which permitted additional density of 5 units.
c. Skeeters Marine -- Big Pine Key (Developer: Richard Beal)
This project for 33 affordable home ownership units had initially
requested to have ROGOs reserved in advance. A reservation of this
amount would have also required that the County permit him to borrow
forward and essentially use all of Big Pine's future ROGO allocations.
However, the future status of this project is currently unknown, due in
part, to Planning Department's reporting that significant mitigation
requirements may be involved as per the Big Pine Key HCP.
d. Lakeview Gardens -- Key Largo (Developer: Northstar Resort
Enterprises)
Project is for 110 affordable homes. Development Agreement is
currently under review; was just approved by the Development Review
Committee. Conditional Use application was heard by Plauning
Commission in October. This developer has 47 unused market rate
ROGO exemptions from another project. If these are transferred to this
new project, the applicant will require approximately 63 affordable
allocations in order to complete the 100 unit affordable project.
However, the applicant has proposed trading its 47 market rate ROGOs
to the County in exchange for affordable ROGOs to be applied to this
project, in which case it would need a total of 110 affordable allocations.
(The 47 market rate ROGOs turned over to the County under such a
scenario might possibly be used by the County as a set-aside ROGO pool
for litigation settlement, beneficial use or similar purpose.)
6
l~. Habitat for Humanity Upper Keys -- Key Largo
This project is for 2 single family homes (home ownership). ROGOs
have been awarded from last year's allocations (4th quarter 2006).
f. Fletcher -- Big Pine Key
This project is for 4 employee housing units (rental.) ROGOs have been
awarded from last year's allocations (4th quarter 2006).
I:. Florida Keys Electric, Inc. -- Stock Island
This project is for 4 employee housing units (rental.) ROGOs have not
been awarded but building permits have been submitted.
h. Habitat for Humanity Lower Keys n Big Pine Key
This project is for 2 single family homes (home ownership) are planned.
i. Habitat for Humanity Upper Keys - Key Largo
A project for a 5 unit multifamily is planned for this parcel purchased
and leased to the organization. Variance application is currently under
review. If approved, will submit a conditional use application. Has
requested from staff a reservation of 5 ROGOs.
4. StatUls of Affordable ROGO Allocations in MUlnicipalities
. Citv ofKev West: Key West has no affordable ROGOs available. In 1990,
The City of Key West was given 1,092 affordable ROGOs to be used over a
12-year period, from 1990-2002. It has had no allocations since April 2002,
and will receive no further allocations. Key West Housing Authority
currently has 160 affordable ROGOs. Contact Person: Gail Kenson,
Planning Director.
. City of Marathon: Marathon receives an annual allocation of 6 affordable
ROGOs per year. It currently has 20 affordable ROGOs available. This is
not enough to meet the current proj ect requests that will require
approximately 30. They are considering borrowing forward for these
projects. (The allocations required for a pending 40-unit project in the City
have already been subtracted and accounted for.) Contact Person: Fred
Gross, Planning Director.
. Village of Islamorada: The Village receives an annual allocation of 6
ajTordable permits (which they refer to as "BP AS" or Building Permit
Allocation System) per year. Islamorada currently has 46 affordable permits
available; and has no applications for affordable projects currently pending.
Contact Person: Michael Brown, Senior Planner.
5. Current Inventory of Mfordable, Emplovee and Workforce HOUlsinl! in the
Florida Kevs
7
In the Florida Keys including the Cities of Key West and Marathon, the
Village of Islamorada, and unincorporated Monroe County, a grand total of
3,480 affordable, workforce, and employee residential units have been built, are
und(:r development review, or are in the planning pipeline. We have compiled a
list of the developments known to us in the municipalities and in nnincorporated
Monroe County, with the corresponding number of units and type.
a. Key West
Name of DeveIooment # of Units Tvoe
1. Bahama Village Community Trust 17 Ownershio
2. Old Town Key West Development 35 Mix
3. Kev West Seaside 29 Rental
4. Flagler Court 26 Ownershio
5. Paradise Court 16 Ownership
6. Salt Ponds 85 Ownershio
7. West Isle Apartments 192 Rental, deed
restriction expires
next vear
8. Mariner's Cove 78 Rental
9. Scatter Site Deed-Restricted Homes 125 Ownership
(approx).
10. Key West Housing Authoritv
. Poinciana Apartments 152 Rental
. Porter Place 128 Rental
. Fort Village 84 Rental
. Robert Gabriel, Sites A,B,C 53 Rental
. George Allen 117 Rental
. Roosevelt Sands Housing Complex 44 Rental
. Murray Senior Center 28 Rental
. Roosevelt Gardens 96 Rental
. Poinciana Townhouses (in planning) 45 Rental
. City Section 8 Voucher Program (in 181 Rental
privately owned homes)
11. Beachside (approved and permitted) 50 Rental
12. School Board - Trumbo (in planning) 145 Mix
Total 1,726
b. Marathon
8
Name of Development # of Units Type
I. Seacrest Apartments, Middle Keys 14 Rental
Community Land Trust (MKCLT)
2. 7310 Street, MKCLT 4 Ownership
3. Louisa Street, MKCLT 4 Ownership
4. Heron House 16 Rental
5. Habitat For Humanity-Middle Keys, 4 Ownership
Single Family Homes
6. Scatter Site Deed-Restricted Homes 56 Ownership
7. Sea Grape Apartments (pending) 84 Rental
8. 104th Street (currently evaluating bids) 40 Ownership
9. Marine Bank Employee Housing 6 Rental
(pending)
10. MKCLT Single Family Homes (pending) 5 Ownership
II. Habitat For Humanity-Middle Keys, I Ownership
Single Family(planned)
Total 233
c. Islamorada
Name of Development # of Units Type
I. Scatter Site Deed-Restricted Homes 61 Ownership
2. Wet Net (pending) 52 TBD
3. Woods Comer, MKCLT (pending) 16 Ownership
Total 129
d. Unincorporated Monroe County
Name of Development # of Units Tvne Year Built
Built and Occupied
I. Atlantic Pines (Big Pine) 14 Rental 1993
2. Habitat Landings (Big Pine) 15 Ownership 2002
3. Tradewinds Hammock (Key 66 Rental 2002
Largo)
4. Meridian West (Stock Island) 102 Rental 2004
5. Tortuga West (Stock Island) 18 Ownership 2004
6. Dolphin Cove (Sugarloaf) 9 Ownership 2003
7. 104 First Street (Key Largo) 14 Rental
8. Habitat For Humanity-Lower 5 Ownership 2002-2006
Keys Single Family Homes
9
(Lower Keys)
9. Ha.bitat For Humanity-Upper 8 Ownership 2003-2006
Keys Single Family (Key Largo)
10. Park Village (Stock Island)-Just 40 Ownership 2007
Completed
II. Stock Island Apartments 130 Rental Pre-1978
12. Scatter Site Deed-Restricted 150 Ownership Various
Single Family ( approx.)
13. Hawks Cay (Duck Key) 18 Employee 2006
Rental
14. WF Enterprises (Sugarloaf) 6 Employee
Rental
15. Pike (Big Coppitt) 3 Employee
Rental
16. Starfish Cav (Summerland) 5 Ownership 2006-2007
17. Oc,ean Reef Employee Housing 120 L Employee 2006
Rental
18. Monroe County Housing Rental Various
Authority
. Newport Village 50 Rental
Apartments (Key Largo)
. Bethel Housing Complex 18 Rental
(Stock Island)
. Mandalay (Key Largo) 2 Rental
. Tropic Isle Apartments 23 Rental
(Marathon)
. 3'" Street/Avenue B (Big 4 Rental
Coppitt)
. Eastwind Apartments 130 Rental
(Marathon)
. County Section 8 165 Rental
Voucher Program
Total Built and Occupied 1,115
Pending Pro.iects Status
Islander Village (Stock Island) 89 Ownership Underway
OverseaslFlagler Village (Stock 49 Ownership Underway
Island)
Fletcher (Big Pine, Employee) 4 Rental Underway
Florida Keys Electric Inc. (Stock 2 Rental Underway
Island, Employee)
Habitat Lower Keys (Big 18 Ownership Underway
Coppi tt)
230 quadrupllex units housing 4 employees each
10
School Board Teacher Housing 28 Ownership Under Review
(Sugarloaf)
Coconut Cove (Big Clppitt) 18 j Ownership Under Review
Four County-owned parcels 81 Mix Development
(Keys-wide) Bids Under
Consideration
Habitat Lower Keys, Single 2 Ownership Proposed
Family (Big Pine)
Habitat Upper Keys, Single 2 Ownership Proposed
Familv (Key Largo)
Habitat Upper Keys (Key Largo) 5 Ownership Proposed
Habitat Middle Keys, Single 1 Ownership Proposed
Family
Total Pending 409
Total Built and Pending in 1,524
M.C.
6. Role and Accomplishments of Monroe County's Workforce Housinl! Taskforce
Monroe County BOCC empanelled the Workforce Housing Taskforce in June 2005.
The Taskforce consists of members of the community with experience and expertise in
housing affordability. To this volunteer taskforce, the BOCC has committed the
resources of the County Attorney's office, the Growth Management Division and the
Housing and Community Development Division.
BOCC's commitment to support Taskforce with both in-house staff, and outside legal
counsel that focuses specifically on the Taskforce's recommendations, has made this the
most productive of any housing-related advisory committee or taskforce in the past 25
years in Monroe County.
The most direct and immediate impact of the Workforce Housing Taskforce is the
development of 178 new homes in the Park Village, Islander Village and Flagler Village
developments in Stock Island as well as a number of new employee housing units all
currently under construction. The initiatives and reforms advocated by the Taskforce are
also reflected in most, if not all, of the affordable and workforce housing projects
currently under review in the County's planning department.
To promote the creation and preservation of affordable housing, reduce development
costs, and help ensure that the private sector does not use all the developable residential
land in the County for middle and upper income housing only, the Monroe County
J With five additional deed-restricted workforce market-rate units.
11
Workforce Housing Taskforce developed and/or advocated for the following housing
affordability incentives and protections:
. Increased Density Allowances for Affordable and Workforce Housing;
. Land Purchase and Development Program for Affordable Housing;
. Waiver of Permit and Application Fees to reduce development costs;
. Waiver of Impact Fees to reduce development costs;
. Implemented financial incentive that permits 20% of affordable/workforce
housing units to be market rate;
. Established policy to permit reservations of affordable RaGa allocations to
enhance certainty of proj ects;
. Devised an Employee Housing Incentive that excludes the floor area for
employee housing from the calculation oftotal commercial floor area that can be
lawfully established on site;
. Modified Maximum Sales Prices for Affordable and Workforce Housing to
incentivize the development of units with greater number of bedrooms;
. Development of 99- Y ear Ground Lease to protect in perpetuity all future Monroe
County-assisted affordable and workforce housing;
. Inclusionary Housing - Requirement that 30% of all new and redevelopment to be
dl~signated as affordable or workforce housing and establishment of an
Affordable Housing Trust Fund for in-lieu payments;
. Implemented 70% local employment requirement to qualify for workforce
housing to preserve our essential workforce;
. Established deed restrictions on market rate units that are part of affordable
dt:velopments to full-time, year-round Monroe County residents who earn 70% of
their income in the county to preserve these homes for workforce and guard
against use as second home or vacation uses;
. Emergency Housing Ordinance to help residents replace their lost or damaged
housing after hurricanes;
. Established a Moderate Income category to allow families at up to 160% of
median income to qualify for affordable/workforce housing in recognition that
even families with moderate incomes are also struggling with housing
afifordability in this high cost county;
12
. Employee Housing Pair Share Impact Pee requiring new or expanding
c:ommercial enterprises to help mitigate their impact on the already strained
housing market;
. Advocated that additional RaGa points shall be granted for lot donations that are
useable for affordable and workforce housing
. Encourages and facilitates joint cooperation among the Key's various
jurisdictions in efforts to develop affordable/workforce housing through its
Unified Coordination ordinance;
. Encouraged BOCC to adopt certain guidelines for the use of Chapter 380
agreements for preserving affordable housing at trailer park sites;
. Supports legislative action to exempt affordable residential rental properties from
property tax;
. Supports implementing long-term, stable, local funding sources for future
affordable/workforce housing initiatives;
. Created the Mobile Home Park Preservation Ordinance (currently pending
approval) to provide an incentive to park owners preserve parks as sites for
present and future affordable and workforce housing.
7. Affordable HODsin!! Ordinances Pendin!! or in Draft Sta!!e
. Mobile Home Park Preservation Ordinance (save parks as site for AFH III
exchange for transferring development rights).
Status: Scheduledfor December 19 BOCC meeting.
. Educational PLUM Comp Plan Amendment (establishing a residential density for
educational sites)
Status: Scheduled for November 19th DRC; approved. Scheduled for Jan 8 PC
. Permitting density for Affordable Housing Developments to be calculated on total
square footage of parcel (rather than "net buildable area").
Status: Scheduledfor November 19th DRC
. Establishing Definitions in the Code for "Workforce Housing" and "Essential
Pc:rsonnel."
Status: Scheduled for 12/4 DRC; approved. Scheduled for Jan 8 PC
. Establishing Lawfully Established Re-Sales Prices for Affordable Homes (what
you paid for your home plus a set, capped increase is what you're entitled to upon
resale).
Status: Scheduled for 12/4 DRC; approved. Scheduled for Jan 8 PC
13
. Establishing New Sales/Resales Price Calculations for Affordable Homes (not
tied to HUD's median income, but rather a set 2.5% increase yearly.)
Status: Scheduledfor 12/17 DRC
. Revising Inclusionary law to permit the deed-restricting of market-rate units to
meet 30% affordable requirement.
Status: Scheduledfor 12/17 DRC
. Eliminating Minimum Square Footage Limit for Affordable Homes
Status: Accomplished now that Tier Ordinance 009-2006 is now in effect.
. Increasing Deed Restriction Time Periods (from 30 and 50 years to 99 years) --
Status: Accomplished now that Tier Ordinance 009-2006 is now in effect.
. Establishing a Policy for Allocation of Affordable RaGas
Status: Tier Ordinance 009-2006 now permits ROGO reservations; must draft
resolution to implement Section 122 (b) D (6) for DRC
Status: To be drafted.
. Permitting Accessory Dwelling Units
Status: must get BOCC approval and direction
. Parking Requirement Relief for Infill Affordable Developments (in high density
areas with access to public transportation.)
Status: must get BOCC approval and direction
EMPLOYEE SERVICES
Website updates (other than normal position vacancy updates, etc.):
Benefits:
KPHA Provider Directory Updates
Human Resources:
Updated 9 job descriptions
Turnover Numbers To Date:
Nov. Turnover: 1.31%
Nov. 2006: 11.9%
I Resignations: 2
Turnover to date 2007= 14.82%
Turnover as of
Terminations: none
Retired: 5
Deceased: none
ACTIVITIES:
HUMAN RESOURCES
. Held one predetermination hearing.
. Scheduled EAP workshops in Upper & Lower Keys for Public Works Supervisors
(Dealing with employee's Topics)
14
. Training of existing staff to take on essential duties of position that was abolished
due to budget cuts. Also made a few changes to new employee orientation and job
descriptions due to this change.
. Added the 'Customer Satisfaction Survey' Link directly to the employment web
page.
SAFETY
. Attended LEPC meeting in Islamorada to discuss needs for training in hazmat
response.
RISK
. Florida League of Cities Audit Report completed.
BENEFITS (GROUP jWORKERS COMP)
. LES Form Sl-5 Workers' Compensation Self-Insurer Payroll report submitted
(Due 12/1).
. HIS Retiree Report completed and sent to FRS (due Dec 29th).
. Provided #'s for Annual Wakely Actuarial (F.S. 112.08).
STERLING:
. Rewards & Recognition Team held meeting.
. DDT (monthly) meeting held.
Below will be provided as separate monthly reports:
. EXPENSE & REVENUE Analysis of Division budgets
COMMUNITY SERVICES
ADMINISTRA nON
· Community Services Division (CSD) administration budget is currently at 8.14% plus
19.24% encumbered and will be expended on a monthly or as needed basis.
· CSD presented options to the BOCC on 11/7/07 for FY08 budget reductions in a
workshop format.
SOCIAL SERVICES DEPARTMENT (SSD)
In-Home and Nutrition Services (IHNS)
. Nutrition
The C-I Congregate Program continues to underachieve with unit production for
November at 1,117. This is 194.63 units below the monthly goal. This is 100.15%.
The C-2 Home-Delivered Meal Program continues to overachieve with unit
production for November at 2,959. This is 206.62 units over the revised monthly
goalof2,752.38. This remains at 122%. There are currently 18 people on the C-2
waiting list.
. In-Home Services
OAA Programs (project year: 1-12/07): III-B, Homemaking: 1,752.75 unit through
11/20/07 representing 91.63%. Personal Care: 1042.0 units through 11/20/07
15
representing .37% over the 91.63%. ID-E Facility Respite: 5,367.25 units through
11/20/07 representing approximately 3.3 7% over the 91.63 %.
. CCDA (Community Care for Disabled Adults) as of! 0/30/07: (project year: 7/07-
6/08)Case Management: 12.5 units for the month were produced. Year-to-date units are
53.7:5.
Homemaking: 84.0 units for the month were produced. 393.0 units were produced
year--to date. Home-Delivered Meals: Monthly units were 115 meals. 530.0 meals
have been served year-to-date.
Personal Care: Monthly units were 46.25; 170.75 units year-to-date.
Overall Program Achievement is 32%. This is 1.32% underachieved.
. CCE (Community Care for the Elderly): (project year: 7/07-6/08)
Case Management: 220 units were produced. Units year-to-date are 602.0. Case
Management is 30% achieved year to date. Homemaking: 2123.25 units were produced.
Year-to date units are 2,123.25. As such, the Program is producing at 41.82% and is 8.5%
overachieved. Personal Care: 483.0 units were produced. Year-to-date units are 1934.5.
Respite: 118.25 units were produced. Year-to-date units are 311.75 or 19.32%. The CCE
grants spending as of 10/20/07 is $179,815.98, which is 29.24% and 4.08% underachieved
overall.
. ADI, (Alzheimer's Disease Initiative): 268.5 units were produced. Year-to-date total
of 1055. This is an achievement rate of38% which is 4.68% over target. (project year:
7/07-6/08)
. HCE (Home Care for the Elderly Program): 33.0 units were produced. Year-to-date
wrrits produced are 110.5,41 %. This represents 7.68% overachieved for year-to date.
(project year: 7/07-6/08)
. Total wait list for illS = 87
· Budg,~t: Budgetary expenditures are in line for all programs with the exception of OAA 3-
B, OAA Cc 1, Congregate Meals, and OAA-C-2, Home-Delivered Meals. The deficit
items in OAA 3-B have been covered through line item transfers. Deficit items in OAA
C-l and C- 2 will be addressed when additional revenues are added to the budget and from
trans~~rs from Food and Dietary, which received most of the additional County funds.
Bayshore Manor (BSM)
· BSM census is 16 residents. The current census is four private pay and 12
subsidized residents. BSM provided 469.75 howrs ofOA3E respite care and
20.75 howrs of Medicaid Waiver respite care this month. BSM has seven OA3E
cliients and one Medicaid Waiver client at this time.
· Current wait list: There are two clients with completed applications at this time.
· Revenue for November 2007: $29,669.59
· Expenditwres for the same period: $72,701.30
· Percentage of budget spent year to date: 13.91 %
Monroe County Transit (MCT)
· One-way trips provided: 2,850
16
Unduplicated clients served: 301
Special Needs Clients registered: 312
· The 5310, 5316 & 5317 FDOT Grant Applications are expected to be on the
HOCC Board Agenda for December to request funds to purchase one (1) bus and
twelve (12) mobile data terminals (MDT's) at a 80% Federal funding, 10% State
funding and 10% County match.
· Deposited Revenue: $8,113.70
Expenditures: $83,663.74
Percentage Spent Fiscal YTD: 14%
Community Support Services (CSS) / Compliance
· In the month of November 2007, we had: 31 New Welfare cases
345 Office visits
21 Home and field visits
· CSS served 132 unduplicated Welfare client households. Six new EHEAP cases for
the month of November have been processed. The LIHEAP, Low Income Home
Energy Assistance Grant Program, has taken a total of 42 applications for assistance
with electric bills during the month of November.
· 63 cases have been peer reviewed
EXTENSION SERVICES
· Number of services provided: 310 phone calls, 34 office visits, 22 visits to clients,
23 group teachings with 861 people in attendance, 7 media submissions, and 790
bulletins distributed. Total Budget for FY 07/08: $238,720.00; Year to Date
Expenditures and Encumbrances: $108,473.68; Remaining Balance: $130,246.32;
Percentage of budget spent and/or encumbered year to date: 45%.
· Extension Director and Family & Community Development Agent developed a
pIan of work to assist Monroe County in the sustainability process. Agent will be
the primary coordinator for development of a municipal action plan for
sustainability. This program will begin by conducting a resource inventory and
carbon emissions audit which will serve as a baseline for the action plan. The
action plan will identify high impact, high probability, systematic, and behavioral
changes for implementation. The program will also identify the barriers and
benefits to those changes. The action planning process can be a vehicle for
communication and education within the different County departments. The
Agent will assist Dawn Acker, the County representative for the Keys-wide
Sustain-Ability Project (KSAP), in project implementation and policy direction
toward efficiency and sustainability.
· Horticulture Agent attended the First Detector Training in West Palm Beach, FL,
to learn how to hold training for interested Master Gardeners and landscapers on
how to correctly identify insects or plant disease problems.
LIBRARIES
· Library activity continued to show increases over last year: the October statistics
showed 42,109 Library visitors, an increase of 11 %, and circulation of 31 ,448
items, 15% over that of October oflast year. Additionally, 385 new cardholders
17
were registered during the month, including an increase of23% in non-resident
fees, bringing the total Library cardholders to 42,908,
· Tom Hambright and Anne Layton Rice have completed the Library's WWI
Waterfront Passes web project. The library is using the popular website, Flickr, to
deliver its collection of approximately 600 military passes issued to civilian
workers in Key West during WWL There have been over 3,100 views of the
images on the website. The Library website is updated regularly, to reflect Library
events and programs.
· Library revenues from fines, lost materials, copies, and non-resident Library cards
totaled $2,713.08 for the month of October, and initial budget spending
proceeded cautiously.
GROWTH MANAGEMENT
t
Estimate for Year Year to Date
Building Permit Licenses & Permits $2,843,625 $590,770
Planning Department Fees $560,000 $104,901
Code Enforcement Fines & Forfeits $80,000 $17,269
REVENUES'
* These are the primary, customer driven revenues and do not include the revenues obtained by taxes etc.
Budget Year to Date
Growth Management Administration $1,811,565 42,897
Building $2,348,844 304,616
Code Enforcement $1,007,019 113,118
Planning $1,391,153 140,828
Environmental Resources $335,427 43,9362
Planning Commission $95,933 12,212
Comprehensive Plan $321,750 5,433
Geographic Information (GIS) $272,109 34,515
Land Steward $91,407 12,091
Marine Resources $88,729 12,203
Marine Proj ects $48,690 6,314
Pump Out Boat $63,426 888
EXPENSES
CODE ENFORCEMENT
· Director and Liaison to Special Magistrate visited Polk County to observe the
workings of the Special Magistrate Office and other offices within the County with
the intent of improving our curre~t Special Magistrate Hearing process.
18
EMERGENCY SERVICES
Fire Rescue
· Developed entry level candidate list for vacant FF/Paramedic and FF/EMT
positions
· Developed candidate list for Deputy Chief Operations position which is now on
hold pending further review of budget
· 157 NOAA weather alert radios were programmed by 2 crewmembers at Station
13 and readied for distribution throughout the County
· Completed countywide hydrant and well testing
· Completed data collection for fire assessment consultants
· Completed phase one of internal capability assessment
Fire Marshal
· Reviewed 78 commercial plans for adherence to building and fire codes.
· Attended ongoing project meetings and plans inspections for Hawks Cay on Duck
Key, FKEC, Playa Cristal, Angel Fish Cay, Mandalay, and The Harborage, all in
Key Largo, and Yacht Club of America in Key West.
· Ongoing fire investigations for structure fires at Dolphin Research Center on Key
Largo and home on Conch Key which had 1 fatality.
Fire Academy
· Candidate selected for vacant Battalion Chief of Training position, referred to
Human Resources for processing
Emergency Management
· Monitored TS Noel- provided information management and coordination to
partner agencies
· CERT Train-the-Trainer class delivered by FDEM on 11/14 and 11/15
· SPCA commitment to staff the Key West pet friendly shelter. They will offer the
training necessary to volunteers and County employees.
Trauma Star
· Participated in the Aviation Day at the Marathon Airport 11/4 with public
education, display of the helicopter, crew interviews, and trauma prevention
giveaways and information
· AJ\1S Chief and Medical Director met with Ryder Trauma Center Medical
Director and KW Medical Director regarding quality assurance program and
partnership opportunities for training and education of MCFR crews
19
· Air Medical Crew members provided Flu shots and annual immunizations for
members of the MCFR staff and Volunteer Fire Department members of
Tavernier and Big Pine
· AMS Chief and crew continue to deliver EMS training to MCFR crews for
rectification requirements, EMS protocols changes
Upper Keys Trauma District
· No Report
PUBLIC' WORKS
· Pollution Control collected over 42 tons oftrash and debris from the county rights of
way;
· Cleaned up 2,140 Ibs of brush at Sunset Acres; 1,060 Ibs offencing at Geiger Road
and 11,840 Ibs of debris for the Land Authority;
· Tippling fees were waived for Habitat for Humanity for 51,120 Ibs ($2,351.52);
· Removed exotics from the storm water retention berm and riprap according to permit
requirements;
· Household Hazardous Waste program picked up 38 free barrels for use in the coming
year;
· Purchased a number of welding gas cylinder tanks, which will result in substantial
savings in the long run vs. leasing;
· Working with outside architectural firm to expedite FDEP-mandated PK fuel tank
replacement project;
· Formed and placed concrete columns at the African Cemetery site;
· Mov(,d the County Attorney staff and their furniture, desks, shelving etc. to their new
location at the Professional Bldg;
· Roof mounted air conditioner replaced at the Lester Bldg;
· Had new carpet installed and painted entire Tech. Services area at the Harvey
Govemment Center;
· Removed rat-infested ceilings and insulation from dog kennels at the Stock Island
shelter;
· Completed drywall installation at Conch Key Firehouse;
· Re-roofing ofthe Marathon Sheriffs Substation was completed;
· Transported file boxes to storage for the Supervisor of Elections;
· Transported empty file cabinets from Marathon to the PK for Growth Management;
· Paint,:d the Islamorada Library conference room;
· Mow(:d the Burton Drive property for the Land Authority;
· Paved sections of road repaired at Watson Boulevard;
· Completed Forrestal Avenue grade repairs on Big Pine Key.
20
ENGINEERING
Key West International Airport
. New terminal roof waterproofed.
· Pile caps, columns and beam decks work progressing in garage area.
· Structural steel being erected in baggage handling area.
· Storm drain structures being installed.
Hurricane Disaster Services
· Secondary disaster services contract with Ashbritt was approved at the November
2007 BOCC meeting.
Pigeon Key Ferry Service
· Contract was approved at the November BOCC meeting; insurance certificates
are in place.
· Service anticipated to begin by December 17, 2007.
Key Deer Boulevard Road Project
· Contract with Community Asphalt is on the December 19,2007 BOCC agenda
for approval.
· Construction anticipated to begin by mid-January.
Big Pine Key Community Center and Park
· Community Center top floor slab is complete.
· Sewage treatment plant is installed.
· Park lights and playground fencing are being installed.
Freeman Justice Center Brick and Stone
· P'~nthouse brick is completed.
· Stone cladding on building front is 25% complete; stone cladding on Fleming
Street side is at 12% complete.
Big Pine Key Fire Station
· Contract to Pedro Falcon is on the December 19, 2007 BOCC agenda for
approval.
· Ground breaking is expected by mid-January.
Medical Examiner's Facility
· Partition framing is nearly complete in both buildings.
· Electrical and mechanical subcontractors are working in both buildings.
. Electrical service expected by mid-December.
Wastewater
21
· Finalized the Keys Wastewater Plan and forwarded to Rep. Ron Saunders, Rep.
Stan Mayfield, DEP, and other wastewater entities.
· Approval of a resolution for the Loan Agreement with the Florida Rural Utility
Financing Commission is on the December 19, 2007 BOCC agenda., providing
interim funding for the collection system construction for Geiger Key and
Rockland Key.
· Approval of a resolution to collect non-ad valorem special assessments for
wastewater services for properties in Lower Sugarloafthrough the Big Pine Key
Service Area and the Long Key Service Area is on the December 19, 2007 BOCC
agenda.
· P>Il Agreement with the South Florida Water Management District for funding
three stormwater management proj ects in Monroe County is on the December 19,
2007 BOCC agenda for approval. The projects include construction of the
sltormwater management system at the Big Pine Key Community Park;
improvements to the Prado Circle stormwater system on Big Coppitt; and the
identification and evaluation of stormwater management facilities in conjunction
with planned sewer and road improvement projects.
TECHNICAL SERVICES
HICS site visits for Metro Ethernet
AT&T Dry Fiber Contract renewal
Wireless Bridge for Trama Star
BICS Site Package review for Metro Ethernet
Site revi(:w with Public Works, Marathon, for Metro Ethernet
Installed new tape backup, configured and install software for backups.
Closed 349 work orders
Drafted Budget presentation for BOCC
PROJECT MANAGER TO CO. ADMINISTRATOR
November Grant Activity Report
Grants/Foundations currently being researched or applications developed (amounts approximate
until research and/or applications are complete:
Name For Amount/Award
Bikes Belong Coalition Bike oath funding
UST, Inc. Corporate Contributions EMS Equipment (Ambulance)
Jane's Trust $250k - Animal Shelter, in collaboration w/FKSPCA
(1/10/08 deadline, must apply after 11/15) - grant in
draft form, will be submitted in December
James M. Cox Foundation of Georgia $IOOk - Animal Shelter, in collaboration wlFKSPCA
Regina Bauer Frankenberg Foundation $ lOOk - Animal Shelter, in collaboration wlFKSPCA
Messengers of Realing Winds Foundation $25k - Animal Shelter, in collaboration wlFKSPCA
George B. Storer Foundation $25k - Animal Shelter, in collaboration wlFKSPCA
22
Monsanto Fund $20k - Animal Shelter, in collaboration w/PKSPCA
Joseph & Sally Handleman Charitable $IOk - Animal Shelter, in collaboration w/PKSPCA
Foundation Trust C
John D. Evans Foundation TED - Animal Shelter, in collaboration w/PKSPCA
Claiborne F. Foulds Foundation Trust $IOk - Animal Shelter, in collaboration w/PKSPCA
Cowles Charitable Trust $IOk - Animal Shelter, in collaboration w/PKSPCA
James M. Cox Foundation of Georgia $50k - Animal Shelter, in collaboration w/PKSPCA
Park Foundation $lOk - Animal Shelter, in collaboration w/PKSPCA
Enterprise Rent-A-Car Foundation $10k - Animal Shelter, in collaboration w/PKSPCA
Sandy River Charitable Foundation Potential for portable defibrillators
Pendin Res onse:
Name
Grant Awarded? If es, amount:
Vandenberg Project initial request $150k immediate
response was not very positive. They have focused
funding lately on the west coast, and as such, suggested
we submit an a lication for onl $20k instead.
5 ear diminishin rant for firefi hter staffin
$25k -V andenber , in collaboration w/ ARK
$50k -V andenber , in collaboration w/ ARK
2008 Polaris Ranger 6x6 utility vehicles for Fire/EMS
Marisla Foundation
SAFER Grant
Hem Foundation
Claiborne/Ortenber Foundation
UST, Inc. Corporate Contributions, Operation
Ran er
R R' d
espouses ecelve :
Name Grant Awarded? If yes, amount:
Oak Foundation No - $IM -Vandenberg, in collaboration w/ARK
Packard Foundation No - $3-5M -Vandenberg, in collaboration w/ARK
(restricting their donations to the west coast)
Performance Excellence:
· Continued guidance/support of process modeling ofthe permitting process with
the Growth Management department. The current model is still pending a final
review by line staff.
· Held planning discussion with Ronda Norman for Growth Management senior
stafftraining on team building within their division.
Other:
· Served as Resolution Board Representative for the County on Teamsters Local
769 Grievance (a request for raises); this was a Level 4 Hearing. Grievance was
unanimously denied.
· Managing the Census project - "Intent to Participate" documentation submitted,
LUCA program materials expected to arrive by mid-December.
· Researched millage rates of representative comparison counties from 2002 to
present; provided comparison graph and raw data to Administrator.
· Began organization of historical celebration for Key West Airport, celebrating the
80th anniversary of Pan Am's first passenger flight from Key West to Havana,
Cuba (January 16, 1928). This celebration will be done via donations, so there
wiill be no cost to the County.
· Met with Gordon West regarding Performance Excellence program status, his
input.
23
· Met with Rep. Ros-Lehtinen's Congressional Aide, Kim Sovia-Crandon,
regarding coral reef (Vandenberg) funding options.
· Marathon Airport Landscaping project - Invasive trees encroaching on the
building have been removed from the front planters. Ground is being graded and
grass/weeds removed, and mulch will be added in preparation for new plants.
VETERANS AFFAIRS
CLIENTS ASSISTED:
1332
NEW CLIENTS ASSISTED:
56
FIELD VISITS
23
BENEFITS OF DISABILITIES BEFORE DISCHARGE
8
V AN CLIENTS TRANSPORTED:
(to the V AMC, Miami as well as
other Miami area hospitals, without
incident)
146
The Veterans Affairs Department:
The financial data for the month of November $67,766.50 indicates the amount of new
revenue brought into Monroe County derived from claims for the entire department,
including Plantation Key and Marathon.
The financial data captured monthly will vary due to the Veterans Administration
variable time frame on adjudication of awards, as well as the amount awarded.
24
ADD-ONS
Page 9
Page 10
Page 10
Page 10
Page 10
Page 12
DELETIONS
Page 5
WEDNESDAY, DECEMBER 19, 2007
M3 SHERIFF'S OFFICE - Approval of an Agreement between the
Monroe County Sheriffs office and Monroe County Board of
County Commissioners to apply for reimbursement of funds from
the UASI Grant/Homeland Security Office of Domestic
Preparedness with the City of Miami. The $245,975.50 from the
grant will be used to purchase a Crime Scene Response van and
radio communications equipment for Fire Rescue and EMS.
N4 COMMISSIONER SPEHAR - Approval to appoint Lou
Hernandez to the Tourist Development Council as the elected
municipal official representing the most populace within the
municipality in the County
N5 COMMISSIONER SPEHAR - Approval to waive the impact fee
for the City of Key West Waste transfer station on Rockland Key.
N6 MAYOR McCOY - Approval of the appointment of Peter Batty,
elected municipal official, to fulfill the remaining term of Robert
Padron on the Tourist Development Council.
N7 COMMISSIONER SPEHAR - Approval of Resolution authorizing
the Mayor Pro Tern to serve as the official elected point .of contact
to the Department of Community Affairs and other agencies, with
respect to Housing, Land Use, and Wastewater issues. Authorizing
the Mayor Pro Tern to discuss future Area of Critical State
Concern and Work Program actions with state agencies and to
utilize appropriate travel and staff/personnel assistance.
Q19 COUNTY ATTORNEY - Approval of Appointment of two (2)
persons to fill the positions of elected municipal official to the
Tourist Development Council.
C30
Approval of contract with consultant to provide Tavernier Historic
District Intensive Level Survey and Publication.
CORRECTIONS/NOTES
Page 3
Page 3
Cll
PUBLIC WORKS - (Backup now included) - Approval to renew
the License Agreement with the United States Department of the
Navy for use of Navy shoreline on Boca Chica Beach.
C12
PUBLIC WORKS - (Backup now included) - Approval to pay G
& K Services, Inc. for uniform service to the Division of Public
Works during the start-up period ARAMARK Uniform & Career
Page 5
Page 5
Page 5
Page 8
C28
C32
C36
11
Apparel, L.L.C. needed to measure, prepare and distribute new
uniforms to Public Works staff.
BUDGET & FINANCE - (Revised Backup) - Approval of various
resolutions for the transfer of funds and resolutions for the receipt
of unanticipated revenue.
BUDGET & FINANCE - (Revised Backup) - Approval to
establish a new Capital Projects Fund, Fund 308 for activity related
to the Revenue Bond Series 2007 projects and approval of a
resolution concerning the receipt of unanticipated funds.
ENGINEERING - (Backup now included) - Approval to award
bid and enter into contract with Community Asphalt Corp. for road
improvements to Key Deer Boulevard, Big Pine Key.
GROWTH MANAGEMENT - (Time approximate of 2:30 P.M.)
Presentation by the American Watercraft Association regarding
boating rights in Biscayne National park (Park), and a request for
the Board to provide a letter to the superintendent of the Park to
open the Intracostal Waterway (rCW) to all registered vessels.
2
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 12/19/07 Division: County Administrator
Bulk Item: Yes X No Department: County Administrator
Staff Contact Person: Abra Campo ext 4445
AGENDA ITEM WORDING:
Approval of a Resolution abolishing the Citizens Code Committee.
ITEM BACKGROUND:
On 03/21/01 the BOCC approved the creation of a citizen committee to create a list of “trouble spots” in
the County Code, Section 9.5 which they felt needed to be addressed to clarify and simplify the County
Code. The job of this committee was to review the Monroe County Code and subsequently make a
presentation to the BOCC. The committee was to have a six (6) month sunset which was later extended
by the Board.
PREVIOUS RELEVANT BOCC ACTION:
The Final Report on MC Code Section 9.5 was presented at the 9/18/02 BOCC meeting and accepted by
the Board.
CONTRACT/AGREEMENT CHANGES:
N/A
__________________________________________________________________________________
STAFF RECOMMENDATIONS:
Approve
TOTAL COST: BUDGETED:
0 Yes No
COST TO COUNTY:SOURCE OF FUNDS:
0
REVENUE PRODUCING:AMOUNT PER MONTHYear ____
Yes No
APPROVED BY:
County Atty OMB/Purchasing Risk Management ____
DOCUMENTATION:
Included X Not Required ___
DISPOSITION:AGENDA ITEM #
Revised 11/06
RESOLUTION NO. _____-2007
A RESOLUTION OF THE BOARD OF MONROE COUNTY COMMISSIONERS, MONROE
COUNTY, FLORIDA, ABOLISHING THE CITIZENS CODE COMMITTEE
.
.
WHEREAS, t
his committee was established to review the Monroe County Code, Section 9.5;
and
WHEREAS, t
he committee was to create a list of “trouble spots” that they felt needed to be
addressed in order to clarify and simplify the County Code and submit it to the Board; and
WHEREAS
, the committee was to present a report to the Board consisting of:
1) a list of sections that the committee felt were antiquated – with reason why stated
2) a list of sections that the committee felt needed to be deleted – with reason why stated
3) a slit of sections that the committee felt needed to be significantly revised – with cause for
revision fully specified.
WHEREAS,
the “Final Report” was accepted by the Board at the 9/18/02 meeting, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, HEREBY:
1.Finds the Citizens Code Committee to be non-functioning or obsolete.
2.Declares the Citizens Code Committee to be terminated.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida,
at a meeting of said Board held on the 19th day of December, 2007.
Mayor McCoy _______
Mayor Pro Tem Di Gennaro _______
Commissioner Spehar _______
Commissioner Neugent _______
Commissioner Murphy _______
BOARD OF COUNTY COMMISSIONERS
(Seal) OF MONROE COUNTY, FLORIDA
Attest: DANNY L. KOLHAGE, Clerk
By:___________________________
By: ________________________ Mayor Charles “Sonny” McCoy
Deputy Clerk
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:December 19, 2007 Division: County Administrator
Bulk Item: Yes X No Department: County Administrator
Contact /Phone #: Abra Campo / 292-4441
AGENDA ITEM WORDING:
Approval of the appointment of Kim Bassett to the Board of
Directors of the Health Council of South Florida under the category of provider to serve a two year
term.
ITEM BACKGROUND:
The seat became vacant due to the resignation of Debbie Premaza. The
Council’s Nominating Committee convened to review applications in accordance with Council Bylaws
and recommends the appointment of Ms. Bassett.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
__________________________________________________________________________________
STAFF RECOMMENDATIONS:
Approval as stated above.
TOTAL COST: BUDGETED:
N/A Yes No
COST TO COUNTY:SOURCE OF FUNDS:
N/A
REVENUE PRODUCING:AMOUNT PER MONTHYear ____
Yes No
APPROVED BY:
County Atty OMB/Purchasing Risk Management ____
DOCUMENTATION:
Included X Not Required_____
DISPOSITION:AGENDA ITEM #
Revised 11/06
Monroe County Boards and Committees
Appointment Information
Board or Committee:Health Council of South Florida
Commissioner Appointing Member:BOCC
Name of Member:Kim Bassett
Address:3301 Overseas Hwy.
Marathon, FL 33050
___________________
Mailing Address:1998 Overseas Hwy., Suite A33
Marathon, FL 33050
___________________________
Phone Numbers: Home:305.289.1990
Work: 305.289.6401
Date of Appointment:December 19, 2007
Reappointment: ____N/A_________
Date Term Expires:December 18, 2009
Name of Person Being Replaced:Debbie Premaza
Fulfilling Term of: ______N/A_______
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: December 19, 2007 Division: County Administrator_____________
Bulk Item: Yes No x Department: County Administrator____________
Staff Contact Person/Phone #: Connie Cyr/292-4441
AGENDA ITEM WORDING:
Approval to cancel the Board of County Commissioners’ workshop scheduled on January 9, 2008 and
call a special BOCC meeting on January 25, 2008, 9:00 a.m. at the Marathon Government Center for
the purpose of discussion and action on budget reduction options.
ITEM BACKGROUND:
The Board has expressed that they would like to be presented with all of the departments’ budget
th
reduction options combined in one presentation. Holding a special BOCC meeting on January 25
would allow staff to collaboratively prepare budget reduction options to be presented to the BOCC for
their consideration and action.
PREVIOUS RELEVANT BOCC ACTION:
Workshop held on November 7, 2007 discussing service reduction options from the Division of
Community Services.
CONTRACT/AGREEMENT CHANGES:
N/A
__________________________________________________________________________________
STAFF RECOMMENDATIONS:
Approval to cancel the January BOCC workshop and replace it with holding a special BOCC meeting
on January 25, 2008.
TOTAL COST: BUDGETED:
___-0-_____________ Yes No
COST TO COUNTY:SOURCE OF FUNDS:
-0-
REVENUE PRODUCING:AMOUNT PER MONTHYear ____
Yes No
APPROVED BY:
County Atty OMB/Purchasing X Risk Management ____
DOCUMENTATION:
Included Not Required___X__
DISPOSITION:AGENDA ITEM #
Revised 8/06
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: December 19, 2007 Division: County Administration
Bulk Item: Yes No X Department: County Administration
Staff Contact Person: Debbie Frederick
AGENDA ITEM WORDING:
Discussion and approval instructing staff to conduct a national search for a County Administrator
utilizing our in-house services.
ITEM BACKGROUND:
The previous County Administrator’s Contract was terminated on December 5, 2007. An Acting
County Administrator was appointed to continue the leadership in the management of County
government with direction to begin a search for a new County Administrator. Utilizing recruiting
firms to assist with this search will cost the County approximately $20,000 – $40,000. County staff
has performed similar searches in the past; the most recent one being the position of Fire
Chief/Division Director. A committee will be formed to review applications and conduct telephone
interviews to determine those candidates who are qualified for the position and are capable of making
adjustments for housing accommodations in the Florida Keys. This can be conducted to identify the
top candidates for the Board’s consideration and interviewing process.
PREVIOUS RELEVANT BOCC ACTION:
See above.
CONTRACT/AGREEMENT CHANGES:
__________________________________________________________________________________
STAFF RECOMMENDATIONS:
Approval for in-house staff to begin a national search for a County Administrator.
TOTAL COST:
Approximately $2,000 + candidate interview travel reimbursements.
` BUDGETED:
Yes No
COST TO COUNTY:SOURCE OF FUNDS:
Same as above Ad Valorem
REVENUE PRODUCING:AMOUNT PER MONTHYear ____
Yes No
APPROVED BY:
County Atty OMB/Purchasing Risk Management ____
DOCUMENTATION:
Included Not Required___X__
DISPOSITION:AGENDA ITEM #
Revised 2/05