3rd Modification 11/14/2007
Clerk DlThe
Circuilc.n
Danny L. Kolhage
Office (305) 295-3130 Fax (305) 295-3663
Memorandum
To:
Deb Barsell, Director
Division of Community Services
Attn:
Helen Garcia ~
Isabel C. DeSantis, . ~
Deputy Clerk V
From:
Date:
Friday, December 07, 2007
At the BOCC meeting on November 14, 2007, the Board granted approval and
authorized execution of the following:
Modification No.3 of Agreement, Increase in Funding, for the Low Income Home
Energy Assistance Program Federally Funded Subgrant Agreement No.
07EA-6J-II-54-01-019 between Momoe County Board of County Commissioners and
the State of Florida, Department of Community Affairs for the provision of funds to pay
electric Bills for low income clients.
Enclosed please find four (4) duplicate originals of the above document executed
by Monroe County for your handling. Please be sure that the sets marked Monroe
County Clerk's Office Orillinal and Monroe County Finance DeDartment's Orillinal
are returned to this office as quickly as possible. Should you have any questions, please
do not hesitate to contact this office.
cc: Finance, memo only
County Attorney, memo only
File ,,/
Monroe,COllDty Clerk's OftIce Orfgmal
MOD# 003
MODIFICA nON OF AGREEMENT
BETWEEN
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
AND
Monroe County Board of County Commissioners
This Modification is made and entered into by and between the State of Florida,
Department of Community Affairs, ("Department"), and Monroe County Board of County
Commissioners, the ("Recipient") to modify DCA Contract Number 07EA-6J -11-54-01-019
("Agreement").
WHEREAS, the Department and the Recipient have entered into the Agreement,
pursuant to which the Department has provided a grant to the Recipient under the Low-
Income' Home Energy Assistance Program (UHEAP) of $113,240 and
WHEREAS, the Department and the Recipient desire to modify the Agreement.
NOW, THEREFORE, in consideration of the mutual promises of the parties
contained herein, the parties agree as follows:
1. Paragraph (17)(a) Funding/Consideration is hereby modified to read as follows:
lbis is a cost-reimbursement Agreement. The Recipient shall be reimbursed for
costs incurred in the satisfactory performance of work hereunder in an amount
not to exceed $ 118,764 subject to the availability of funds and appropriate
budget authority. This revised contract amount includes:
1. $ 113,240 Current FY 2007-2008 LlHEAP contract allocation
2 +$ 5,524 Contingency Funds
3. +$ Q Increase in FY 2006 Leveraging Funds
2. Attachment I, Recipient Information, is hereby deleted in its entirety and
replaced with Amended Attachment I.
3. Attachment J, Budget Summary and Workplan, is hereby deleted in its entirety
and replaced with Amended Attachment J.
4. Attachment K, Budget Detail, is hereby deleted in its entirety and replaced with
Amended Attachment K.
5.. Attachment L, Multi-County Fund Distribution, is hereby deleted in its entirety
and replaced with Amended Attachment L.
6. All provisions of the Agreement being modified and any attachments thereto in
conflict with this Modification shall be and are hereby changed to conform with this
Modification, effective as of the date of the last execution of this Modification by
both parties.
7. All provisions not in conflict with this Modification remain in full force and effect,
and are to be performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates
set out herein.
RECIPIENT
MoIolCOl! Cot/A< t
COUWT~( ('IU'''' 1"'2 I
STATE OF FLORID
DEPARTMENT OF
NITY AFFAIRS
BY: BY:
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LIHEAP
ATTACHMENT I - RECIPIENT INFORMATION
FEDERAL YEAR: -l!.L CONTRACT PERIOD: Date of Sianina to March 31. 2008
FOR DCA USE ONLY
DATE RECEIVED:
REVISION(S) RECEIVED:
I
I
DCA CONSULTANT:
I. RECIPIENT CATEGORY: { ) Non-Profit {X) Local Government { } State Agency
II. COUNTIES TO BE SERVED WITH THESE FUNDS:
III. GENERAL ADMINISTRATIVE INFORMATION
a. Recipient: _Monroe County Board of County Commissioners
b. Executive Director or Chief Administrator._Deb Barsell
c. Recipient Address: _" 00 Simonton Street
City: _Key West ,FL Zip Code: _33040
Telephone: (305) _292-4510 Fax: (305) _292-4417
County: _Monroe_ E-mail Address: _barsell-debbie@monroecounty-fl.gov_
d. Mailing Address (W different from above):
,FL Zip Code:
e. Chief Elected Official (Local Governments) or PresidentlChainnan (for corporations):
Name:_Mario Di Gennaro
nle: _Mayor
Home or business address and telephone number other than Recipient's address:
_490 63rd Street
_Marathon ,FL Zip Code: _33050_ Telephone ( )
f. Official to Receive State Warrant: Name: _Danny Kolhage
Title: _Clerk of Court
Mailing Address: _500 Whitehead Street
Key West , FL Zip Code: _33040_
g. Recipient Contacts:
(1) Program: Name _Sheryl Graham_ Title: Compliance Manager
Mailing Address: _'100 Simonton Street
_Key West ,FL Zip Code: _33040
Telephone: (305) _292-4592_ Fax: (305) _305-295-4361_
Cell: ( )_-Mail Address: graham-sheryl@monroecounty-fJ.gov
(2) Fiscal: Name _Danny Kolhage_ Title _Clerk of Court
Mailing Address: _500 Whitehead Street
_Key West ,FL Zip Code: _33040
Telephone: (305) _292-3560 Fax: (305) _295-3660
Cell: ( ) E-Mail Address:dkolhage@monroe-clerk.com
h. Person(s) authorized to sign reports: Sheryl Graham; Deb Barsell; Valerena Candy
IV.
AUDIT
Recipient Fiscal Year. _October
to _September_
Audit is due nine months from the end of the recipient's fiscal year. _June
-!!~~_~!!'I.L___________.._________________________ ~~~L________ ~~~~~2____________~__ _!~~___.________.________ ~~~_________________________________________
-~~----------------_._---------------- ~!_6:7!.____________ ~_~:!~______________ J5!!~l!fl____________________ _~~~___________________________________
LmEAP
AMENDEDATTACHMENTJ
BUDGET SUMMARY AND WORKPLAN
RECIPIENT: Monroe County Board of County Commissioners
L BUDGET SUMMARY
A
R
La.t
Approved
Budget
Amount
C.
Adju.tments
to Approved
Budget
(Optional)
D.
Contingency
Fund.
LmEAP FUNDS ONLY
I. TOTAL FUNDS (No Leveraging)
113,240.
5,524.
ADMI1'lISTRA TIVE EXPENSIl (Cell 2G cannot exceed 8% of Cen I G)
2. Salaries including Fringe; Rent, Utilities, Travel,
Other
9,059.
o
o
OUTREACH EXPENSIl (Cen 3G carmot OXceedCen IEminus Cen 2E times .15)
3. Salaries including Fringe; Rent, Utilities, Travel, 0 0
Other
o
DIRJ!CTCLlENT ASSISTANCE
4. Home Energy Assistance
(Cell4Gmust be at least 25% of Cell I G)
------------------------.----------------------------------
5. Crisis Payments
-6.--W~-Rcl81ed/S_;:;i;piy-sii;;rtage(Ceii-6G-ni;iStbe--
atleast2%ofCeIlIG)
7. Subtotal Direct Clier~ Assistance (Lines 4+5+6)
50,308.
o
3,000.
---------------- ----------------
53,873.
o
2,524.
---------------- ----------------
o
o
o
104,181.
o
5,524.
LlVEItAGING FUNDs ONLY
8. Home Energy AssisUUlce
----------------------------------------------~----------
9. Crisis Assistance
10. TOTAL LEVERAGIING (Lines 8+9)
II. GRAND TOTALS
Il DIRECT CLIENT ASSISTANCE WORKPLAN
113,240.
o
Type of Assistance
Ilstimated # of Household.
Previous Amended
Estimated Cost
Per
Hou.ehold
LlliEAP
CIIoaI AD_..
Weather Related/Su
TOTAL
Shorta e
9.06
452.79
o
o
E.
Column
B+C+D
F.
Increase in.
uveracin.a:
Funds
G.
TOTAL
Modified
Budget
118,764.
118,764.
9,059.
9,059.00
o
o
53,308. 53,308.
-----------
56,397. 56,397
--~--------
0 0
109,705. 109,705.
0 0
0 0
0 0
118,764. 0 118,764.
Estimated Expenditures I
o
-!!!!!!~-~.!!!!-~IJ'-----H________..__________H______.___H~~ _9..______~_____________ _9..__________________ _!t__________________________ _.Q_____~______________________________________________
c.....ts 0 0 0 0
TOTAL
o
o
o
I Estimated. Expenditures eqlllals the Amended Estimated # orHousebolds times EstbnaW Cost Per Household. AJnount most a~ with the corresPOIlllinl line in.
Column G above.
o
LIHEAP
ATTACHMENT K
III. ADMINISTRATIVE AND OUTREACH EXPENSE BUDGET DETAIL (Unes 2-3)
Line Item EXPENDITURE DETAIL LIHEAP FUNDS
Number (Round up line items to dollars. Do not use cents and
decimals in totals)
Administrative Expenses:
Salary 2,000.00
(Consists of 5% of Grants Accountant position - salary,
FICA, insurance)
Travel 300.00
(Director, Social Worker and Admin Assistant travel to
and from LlHEAP related appointments/meetings)
Other:
1. PhoneIPostage 523.00
(for LlHEAP mailings and LlHEAP related phone calls)
2. Rental/Copy 2,290.00
(LlHEAP related photo copies in 3 locations)
3. Maintenance Agreement 2,500.00
(Easy Trak computer software for maintaining LlHEAP
records)
4. Printing and Binding 300.00
(LIHEAP brochures, mailers/inserts and forms)
5. Office Supplies 550.00
(LlHEAP supplies such as paper, folders, labels)
6. Operating Supplies 596.00
(Minor equipment/supplies needed to assist LlHEAP
workers with their duties (i.e. shredder, small printer,
2. adding machine, etc.))
Total Administrative Expenses 9,059.00 9,059.00
3. Total Outreach Expenses -0- -0-
4. Home Energy Assistance 53,308.00
5. Crisis Assistance 56,397.00
6. Weather Related/Supply Shortage -0-
7. Total Direct Client Assistance 109,705.00
11. Grand Total (Items 2+7) 118,764.00