2nd Amendment & Extension 11/14/2007
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
December 17, 2007
TO:
Andrew Trivette, Director
Growth Management Division
ATTN:
Mayra Tezanos
.
Executive ASSista/t
Isabel C. DeSantis
Deputy Clerk .
FROM:
At the November 14, 2007, Board of County Commissioner's meeting, the Board
approved th,~ following:
Second Amendment to Interlocal Agreement to extend through September 30,2010 the
Interlocal Agreement entered into September 18, 2002 between Momoe County and the City of
Marathon for the County to provide the City contractor licensing and disciplinary services
through the Momoe County Contractor Examining Board.
Agreement to Terminate Agreement #101-555-2565A between Momoe County and
Advanced Data Solutions, Inc. and to transfer remaining budgeted funds to Contract
#101-555-2493A. No additional funds will be necessary; and granted approval and authorized
execution of a Second Amendment and Extension of Agreement between Momoe County and
Advanced Data Solutions, Inc. for Scanning, Indexing and Imaging of Building Department
Files, Contract #101-555-2493A.
Enclosed are duplicate originals of the above-mentioned for your handling. Should you
have any questions please do not hesitate to contact this office. Thank you.
cc: County Attorney
Finance
File
SECOND AMENDMENT AND EXTENSION
OF AGREEMENT BETWEEN MONROE COUNTY
AND ADVANCED DATA SOLUTIONS, INC.
FOR SCANNING, INDEXING
AND IMAGING OF BUILDING DEPARTMENT FILES
(Contract Number #101-555-2493A)
This Extension and Second Amendment is made and entered into this Itf-t;.y
of November 2007, to the AGREEMENT dated 19th day of APRIL, 2006, also known as
Contract # 101-555-2493A, by and between MONROE COUNTY, a political subdivision
of the State of Florida ("COUNTY"), whose address is 1100 Simonton Street, Key West,
Florida 33040 and Advanced Data Solutions, Inc. a Florida Corporation, whose address is
141 Scarlet Boulevard, Suite A, Oldsmar, Florida 34677 ("ADS").
WHEREAS, ADS and COUNTY entered into an Agreement for scarm.j.ng and .....
indexing and imaging of the Building Department permits and Blueprints usi~Ald1em!3
software and known as contract #101-555-2493A ("Contract 2493A"); and ::iin~ 0
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WHEREAS, the Agreement contains the option of renewal for three a.g~ioIlal .s:-
one year periods, and .-'--
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WHEREAS, the parties wish to exercise the option to renew the contriiIlt fc:in
another year; and > I . .
WHEREAS, the parties agree to amend the Agreement to include all of the
Growth Management Department in the contract; and
WHEREAS, the parties agree that along with this extension of time additional
funding will be needed, and
WHEREAS, the parties have entered into another Agreement, known as contract
# 101-555-2565A ("contract 2565A"); this contract is no longer in use and is being
terminatl~d. Contract 2565A contained a not to exceed amount in the contract all of those
funds have not been expended; and
WHEREAS, the parties agree that the remaining funds in contract 2565A should
be transferred to this contract 2493A, where they can be put to a better use for the
COUNTY.
NOW THEREFORE, in consideration of the mutual covenants and provisions
contained herein, the COUNTY and ADS agree as follows:
1. The Agreement known as contract 2493A shall be extended for an additional
one year term until October 31, 2008.
Page 1 of2
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SECOND A1I1ENDMENT
AND EXTENSION
2. The parties agree that any remaining funds being held under contract 2565A
shall be transferred to contract 2493A to be used for scanning, indexing and imaging of
Growth Management Division files.
3. At the present time there $118,071.59 remains unused in contract 2565A, all
of which shall be transferred to this contract 2493A. The parties agree that this amount
shall be Ilsed to pay for invoices received under this Agreement retroactive to April 19,
2006, in order to capture any unpaid invoices.
4. The parties further agree that the first paragraph of the scope of work shall be
amended to read as follows:
"ADS shall provide document scanning services for the Growth Management Division of
the County; this job includes scanning, indexing, imaging of files and blueprints. This
contract does not provide for the purchase of software"
5. The remaining terms of the Agreement, not inconsistent herewith, shall remain in full
force and effect.
Attest: \ h
Danny L. KqJl.(age, Clerk
By~.LJ...Q.. ~~
Deputy Clerk
Date: 11-\ '-1-01
IN WITNESS WHEREOF, the parties hereto have been executed this extension as of the >- >-
date first written above. W .. UJ
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Board of County Commissioners
Of Mo 0 County
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Date: t 1-14-u,
Witness to ADS:
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