08/15/2007 Agreement
DANNYL KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
December 12, 2007
TO:
Tina Boan, Budget Manager
FROM:
Isabel C. DeSantis
Deputy Clerk
At the August 15,2007 BOCC Meeting, the Board granted approval and authorized
execution of an Interagency Agreement between Monroe County and the State of Florida,
Department of Juvenile Justice (DJJ) regarding the confidentiality of information concerning
juveniles sent to each county quarterly as outlined in Rule 63G-l Detention Cost Sharing. The
Agreement will also assist the DJJ to establish an identical effective agreement date for all 67
counties,
Attached hereto is a duplicate original of the subject document for your handling. Thanks.
cc: County Attorney
File
INTERAGENCY AGREEMENT
THIS AGREEMENT is entered into by and between the DEPARTMENT OF JUVENILE JUSTICE
("Department") and MONROE COUNTY ("County").
WITNESSETH:
WHEREAS, the 2004 Legislature enacted section 985.2155, Florida Statues (recently
renumbered to 985.686), requiring that costs of juvenile detention prior to disposition be a joint obligation
of the State and the County; and
WHEI~EAS, the Department requires that information concerning juveniles remain confidential;
NOW, THEREFORE in consideration of the following agreement, the parties do hereby covenant
and agree to the foliowing:
1. The Department agrees to share juvenile information, including, but not limited to, the juveniles,
name, home address, and the name and address of the juveniles' parent or guardian, with the
County for purposes of determining and verifying a juvenile's county of residency.
2. The County agrees to maintain the confidentiality of any and all juvenile information it receives
from the Department and to ensure that the confidential nature of this information is maintained
with respect to any records and reports created or disseminated. The County also agrees that
the information will be used only for the purpose for which it was provided.
Modification of this agreement shall be made only by the consent of both parties and shall include a
written document setting forth the modifications and signed by both parties. This agreement may be
terminated with 30 days written notice to the other party.
Both parties shall assist in the investigation of injury or damages wither for or against either party
pertaining to Ilheir respective areas of responsibility or activities under this contract and shall contact t~
other party regarding the legal actions deemed appropriate to remedy such damage or clai~. 0 15
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This agreement shall become effective upon execution by both parties and shall remain in a~~r a~
long as statute requires detention cost sharing, unless otherwise modified. ::;::0;-' _
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IN WITNESS THEREOF, the parties hereto have caused the Agreement to be executed by~C -0
undersigned officiais as duly authorized. =3 c-: :ll:
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MONROE
COUNTY ~j(}~ DEPARTMEN~ #JV NILE JU
SIGNED BY: SIGNED BY: ~Ji.
NAME: llLlJlh'1'O 0,- Ge.V1 V\C< '0 NAME: Richard D. Davison
TITLE: jV1~o( /C-ha-,',ma. r1
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FLORIDA DEPARTMENT OF JUVENILE JUSTICE
Charlie Crist, Governor
Walter A. McNeil, Secretary
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Ms. Tina Boan
Office of Management and Budget
Monroe County
1100 Simonllon Street
Key West, Florida 33040
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I JUL) 1 2007 \
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July 6, 2007
Dear Ms. Boan:
Back in February 2006, the Department mailed an interagency agreement form to each county
regarding the confidentiality of information concerning juveniles sent to each county quarterly as
outlined in Rule 63G-I Detention Cost Sharing. At the time the agreement was written, the date
of execution and the effective time period were left blank and counties completed them as they
felt appropriate. Unfortunately that has created a rather inconsistent set of documents that are not
easily manageable as it relates to renewals etc.
Enclosed you will find a new and revised interagency agreement that has been modified to
improve the effective date and period sections. The effective date blanks previously at the top of
the agreement have been removed. In addition, the option for specifying an effective period has
been eliminated. These options have been replaced with language in the next to the last paragraph
as follows: ''This agreement shall become effective upon execution by both parties and shall remain in
effect for as 'long as statute requires detention cost sharing, unless otherwise modified." Once the
agreement is signed by the Department it will be considered effective and a completed copy will be
returned to the county.
The change to eliminate the ability to select an effective period makes the effective period for all sixty
seven county agreements identical. By making the agreement in effect for as long as the detention cost
sharing statute is in effect, eliminates the need for renewing the agreement at some set annual period. It is
hoped that these changes will be found favorable with your county. (fyou have concerns, please don't
hesitate to contact me to discuss. I can be reached at 850-921-0803 or by email at
beth .davis@djj.state.fl.us.
The fourth quarter CD for the period ending June 30 is scheduled to be mailed on August 15, 2007. It is
hoped that each county can have their signed new interagency agreement returned to me no later than July
3 I, 2007, so that it can be executed by the Department and a copy mailed back to the county with your
fourth quarter CD.
2737 Centerview Drive. Tallahassee, Florida 32399-3100. (850) 488-1850
http://www.djj.state.fI.us
The mission afthe Department of Juvenile Justice is to increase public safety by reducingjuveniie delinquency through effective
prevention, intervention and treatment services that strengthenfamilies and turn around the lives of troubled youth.
July 9, 2007
Page Two
Interagency Agreement
I want to take this time to thank you for your cooperation with the Department in complying with the
requirements of 9985.686, Florida Statutes. Your prompt payment, and that of the other counties, allows
us to continue our full operation of the juvenile detention centers.
Sincerely,
I /)
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Beth Davis
Director of Administration
Attachment
OKYv~rY ~O~~!:~E
(305) 294_4641
BOARD OF COUNTY
Mayor Mario Di Gennaro, District 4
Mayor Pro tern Dixie M. Spehar, District 1
George Neugent, astrict 2
Charles "Sonny" McCoy, District 3
Sylvia 1. Murphy, District 5
Monroe County
Office of Manag"ment and Budget
1100 Simonton St., Rm 2-213
Key West, FL 33040
(305) 292-4470
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August 21, 2007
Ms. Beth Davis
Director of Administration
Florida Dept. of Juvenile Justice
2737 Centervi.ew Drive
Tallahassee, FL 32399-3100
Dear Ms. Davis,
Enclosed you will find three originals of the Interagency Agreement concerning juvenile
information confidentiality that was recently approved by our Board of County Commissioners.
Kindly have e:ach one signed by an authorized representative of your organization and return all
to me. After tb.ey have been executed by the County, I will send you one original for your files.
Please contact me if any questions arise.
Thank you for your cooperation and assistance.
Sincerely,
IY\"G.....,,..-J ",y~- -~~
Mrs. Penny Jonscher-Kipp
Budget Analyst
Office of Management and Budget