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07/22/1998 Regular - 98/218 MINUTES OF THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Special Meeting Board of County Commissioners Wednesday, July 22, 1998 Key West, Florida A Special Meeting of the Monroe County Board of County Commissioners convened at 9:00 a.m., on the above date, at the Harvey Government Center at Historic Truman School. Present and answering to roll call were Commissioner Keith Douglass, Commissioner Shirley Freeman, Commissioner Wilhelmina Harvey, Commissioner Mary Kay Reich, and Mayor Jack London. Also present were Danny L. Kolhage, Clerk; Isabel C. DeSantis, Deputy Clerk; James T. Hendrick, County Attorney; James Roberts, County Administrator; County Staff, members of the Press and Radio; and the general public. .-. All stood for the Invocation and Pledge of Allegiance. ADDITIONS, CORRECTIONS, AND DELETIONS There were no additions, corrections or deletions to the agenda. FISCAL YEAR 1999 BUDGET MEETING County Administrator James Roberts presented a Budget Message to the Board concerning the proposed Fiscal Year 1998-99 Tentative Budget for Monroe County. Motion was made by Commissioner Freeman and seconded by Commissioner Douglass to begin the Special Budget Meeting scheduled for Thursday, July 30, 1998 at 10:00 A.M. rather 9:00 A.M. as originally set. Motion carried unanimously. John Carter, Senior Director - Office of Management & Budget discussed and presented to the Board a document entitled 1999 Tentative Budget prepared by Office of Management & Budget. - Said document is incorporated herein by reference. Mr. Roberts discussed with the Board Monroe County's ~ 98/219 Group Insurance Program. Motion was made by Commissioner Harvey and seconded by Commissioner Freeman granting approval of the increase of internal monthly premium rate for Group Insurance from $451 to $470. Motion carried unanimously. Mr. Roberts addressed the Board. Motion was made by Commissioner Douglass and seconded by Commissioner Freeman granting conceptual approval of the proposed budget reductions outlined on pages 2 through 5 of the document entitled Monroe County - Proposed Fiscal Year 1999 Budget - Proposed Budget Adjustments, dated July 22, 1998, as presented by the County Administrator. Roll call vote was unanimous. Said document is attached hereto and incorporated herein by reference. Mr. Carter discussed with the Board how the budget binders are set up - detail, summary, and cost centers. DIVISION OF COMMUNITY SERVICES ~ Community Services Director Peter Horton and Code Enforcement Director Thomas C. Simmons discussed with the Board the proposed Fiscal Year 1998-99 Budget for the Code Enforcement Division. Motion was made by Mayor London and seconded by Commissioner Harvey requesting the County Administrator put the issue of the Islamorada Library on the agenda for future discussions with the Village of Islamorada. After discussion, the motion was withdrawn. Mr. Horton and Extension Services Director Doug Gregory discussed with the Board the proposed Fiscal Year 1998-99 Budget for the Extension Services Division. Mr. Horton discussed with the Board the proposed Fiscal Year 1998-99 Budget for the Social Services Division. Mr. Horton and Library Director Thompson Cummins discussed with the Board the proposed Fiscal Year 1998-99 Budget for the Libraries. Alice Skinger, Chairman of the Monroe County Library Board addressed the Board. Motion was made by Commissioner Douglass and seconded by Mayor London directing Staff to pursue a different ad valorem reduction to establish a full or part-time Library Technician Assistant. Roll call vote was taken with the following results: ~ Commissioner Douglass Commissioner Freeman Commissioner Harvey Yes No No ~ 98/220 Commissioner Reich Mayor London No No Motion failed. Mr. Horton discussed with the Board the proposed Fiscal Year 1998-99 Budget of the Marine Projects Coordinator and the Key West and Marathon Airports. COUNTY ATTORNEY County Attorney James T. Hendrick discussed with the Board the proposed Fiscal Year 1998-99 Budget for the County Attorney's Office. H. T. Pontin addressed the Board. SOLID WASTE DIVISION ~ Solid Waste Director Clark Lake discussed with the Board the proposed Fiscal Year 1998-99 Budget for the Solid Waste Division. Mr. Lake updated the Board on paired negotiations concerning solid waste with the Village of Islamorada. Mr. Hendrick and Mr. Roberts discussed with the Board the transfer of fund balances to the Village. Motion was made by Commissioner Douglass and seconded by Commissioner Freeman granting approval of the following: Advertising of Public Hearings concerning the Annual Non-Ad Valorem Assessment for the Collection, Disposal, and Recycling of Residential Solid Waste; and the establishment of Collection, Disposal, and Recycling Rates for Commercial Waste Stream Generators. Resolution to adopt tentative Residential Solid Waste Collection, Disposal, and Recycling Rates for Fiscal Year 1999. RESOLUTION NO. 295-1998 See Res. Book No. 139 which is incorporated herein by reference. Resolution establishing the tentative per month Solid Waste Collection, Disposal, and Recycling Rates for Commercial property in the various Solid Waste Collection Franchise areas. ~ RESOLUTION NO. 296-1998 See Res. Book No. 139 which is incorporated herein by reference. - 98/221 Roll call vote was unanimous. Motion was made by Commissioner Douglass and seconded by Commissioner Freeman to remove an Administrative Assistant position from Environmental Management in the amount of $38,131. Roll call vote was unanimous. DIVISION OF GROWTH MANAGEMENT Growth Management Director Bob Herman discussed with the Board the proposed Fiscal Year 1998-99 Budget for the Growth Management, Building, Planning, Marine Resources, and Environmental Resources Departments. COUNTY ADMINISTRATOR County Administrator James Roberts discussed with the Board the proposed Fiscal Year 1998-99 Budget for the County Administrator's Office. ".- Mr. Roberts discussed costs associated with the Group Benefits Life Insurance/Worker's Compensation Program for the Monroe County Sheriff's Office. PUBLIC WORKS DIVISION County Engineer/Acting Public Works Director Dave Koppel and Administrative Assistant Beth Leto discussed with the Board the proposed Fiscal Year 1998-99 Budget for the Facilities, Central Services, Roads & Bridges, Engineering, and Animal Control Departments. Central Services Director Roy Sanchez addressed the Board. LAND AUTHORITY The proposed Fiscal Year 1998-99 Budget for the Land Authority was postponed to tomorrow, July 23, 1998. There being no further business to come before the Board, the meeting was adjourned. Clerk to the Board of County commissioners of Monroe County ~ ~a1d c.. Q;)1~ Deputy Clerk r MONROE COUNTY PROPOSED FISCAL YEAR 1999 BUDGET I PROPOSED BUDGET ADJUSTMENTS .. ..._~._-~"",,;,,"---.... '" ~-"'''.''~!!i!~1ilil8!i;;~,:~.t1H:t:!~t:!!t; ki;,~.'rill~~1[1i~;. '; 11 ! ~ 8. 9. 10. "",>.> .. PROPOSED BUDGET REDUCTIONS The following reductions are being proposed by the Administration as a way of reducing appropriations. The numbers identified are to be subtracted from the draft proposed budget. 1. COUNTY ADMINISTRATOR'S OFFICE Remove proposal for Annual Report $15,000 MANAGEMENT SERVICES DIVISION 2. OFFICE OF MANAGEMENT AND BUDGET-INFORMATION SYSTEMS Remove from Contractual Services $10,000 3. OFFICE OF MANAGEMENT AND BUDGET-INFORMATION SYSTEMS Remove from Phone, Postage, and Freight $10,000 4. HUMAN RESOURCES Remove from Capital $ 9,000 5. VETERANS AFFAIRS Delete one Counselor Position $42,096 SUB TOTAL ITEMS #1-5 $86.096 COMMUNITY SERVICES DIVISION 6. CODE ENFORCEMENT Delete .25 Inspector positions (already pro-rated since not needed for FEMA in Village ofIslamorada) $11 ,218 7. CODE ENFORCEMENT Delete Administrative Assistant position $38,782 EXTENSION SERVICES Delete from Contractual Services for a Nutritionist position $20,000 LIBRARIES Delete proposed Library Assistant position $35,178 LIBRARIES Delete from Phone and Postage lines throughout the system $3,212 2 ,'~il, ~ ~ !........~ ~ ~ f ~ .t~ / t:.. I ~ 1 -. ~ ~1 11. LIBRARIES Delete from Travel and Per Diem line for Key West $ 1,000 12. LIBRARIES Delete from Repairs and Maintenance line throughout the branches $15,600 13. LIBRARIES Delete from Office Supplies line in Key Largo $ 1,993 14. LIBRARIES Delete from Library Materials line throughout the branches, except Big Pine $41,206 SUB TOTAL ITEMS #6 - 14 $168.189 ~ I tI ;1 ,t I ,! J PUBLIC WORKS DIVISION 15. FACILITIES MAINTENANCE Delete Custodian position and utilize cleaning service at Douglass Nutrition Site $30,170 16. FACILITIES MAINTENANCE Delete four trucks from Capital Outlay $99,464 17. ANIMAL CONTROL Delete Animal Control Officer in Key West and move Animal Control Officer from Big Pine to Key West $38,066 18. ANIMAL CONTROL Delete new vehicle $15,218 19. ENGINEERING Delete 10% of new vehicle from General Fund $ 1,454 20. ENGINEERING Delete 80% of new vehicle from Gasoline Tax $11,635 21. ENGINEERING Delete 10% of new vehicle from Card Sound Account $ 1,454 22. UNINCORPORATED PARKS & BEACHES Delete two positions budgeted at 1/2 year each $30,198 ~, ;~ J 3 ;'f;, 23. UNINCORPORATED PARKS & BEACHES Delete sod at Switlik School $12,500 24. UNINCORPORATED PARKS & BEACHES Delete three Trucks $45,113 25. ROAD DEPARTMENT (Gasoline Tax) Delete one Loader $110,000 'j 26. CARD SOUND (Non-Ad Valorem) J Delete Bucket Truck $50,000 J 27. FLEET MANAGEMENT Grade reduction of position (tracks through various funds) $13,036 "1 SUB TOTAL ITEMS #15-27 $458.308 J 1 GROWTH MANAGEMENT DIVISION 28. GEOGRAPHIC INFORMA nON SYSTEM i Savings resulting from purchase rather than rental of computer system $88,000 j 29. PLANNING DEPARTMENT Reduction of2.5 positions in Plantation Key office in addition to one position deleted in previous cuts (45%) $60,338 j 30. PLANNING COMMISSION , Remove from Subscriptions and Books line $ 1,000 J 31. ENVIRONMENTAL RESOURCES DEPARTMENT Reduction of 1.5 positions (60%) in Plantation Key $66,774 J 32. BUILDING DEPARTMENT I Reduction of 3 positions in Plantation Key (21 %) and reorganize ~ Stock Island office by eliminating need for Assistant Building Official position $84,802 J 33. BUILDING DEPARTMENT t Reduce Travel and Per Diem line $ 5,000 J 34. BUILDING DEPARTMENT Reduction of Capital Line due to network compatible computer J system rather than AS400 $30,000 , ;] 4 .~ '] ~ 1 .~ 1-.\..... :1 ~ . . . . 35. 2010 COMPREHENSIVE PLAN Reduction of implementation funds $170,000 SUB TOTAL ITEMS #28-35 $505.914 PUBLIC SAFETY DIVISION 36. EMERGENCY COMMUNICATIONS DEPARTMENT Reductions from various operating expenditures and Capital $15,456 37. EMERGENCY MEDICAL SERVICES Reduction from EMS Administration, Vehicle Capital and Maintenance budgets $22,000 38. EMERGENCY MEDICAL SERVICES Reduction from Lower Keys and Middle Keys Ambulance budgets including deletion of new ambulance $108,577 39. FIRE MARSHALL Reduction in various operating expenditures $ 1,830 40. DISTRICT 1 FIRE AND AMBULANCE Reduction from various operating expenditures including Contractual Services, Capital Outlay for Buildings, Capital Outlay for Equipment, and Capital Outlay for Vehicles $76,283 41. EMERGENCY MANAGEMENT Reductions in various operating expenditures $10,084 42. DISTRICT 6 FIRE AND AMBULANCE Reduction in various operating expenditures $19,605 43. DISTRICT 6 FIRE AND AMBULANCE Reduction of new Pumper from Capital $225,000 SUB TOTAL ITEMS #36 - 43 $478.835 PERSONNEL COMPENSATION ADJUSTMENT Because of the recommendations to eliminate tHe number of positions in the County, it does not seem appropriate to be granting increases above cost of living adjustment. Therefore, funds set aside for this year's implementation of the Coopers and Lybrand study are proposed to be deleted from the budget and a 2% across the board cost of living adjustment is proposed for all employees. *$800,000 * As a general rule, approximately 70% is ad valorem. GRAND TOTAL 5 $2.497.342