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Item N1 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: January 16, 2008 Division: County Administrator Bulk Item: Y es ~ No Department: County Administrator Staff Contact Person/Phone #: Connie Cyr 292-4441 AGENDA ITEM WORDING: Discussion of conflicting dates with the Board of County Commissioner's regular meeting and early voting for the Primary Election to be held in the Key Largo Library for August 20, 2008, as well as the General Election on our November 5, 2008 Workshop. ITEM BACKGROUND: Florida Statute 101.657(1)(a) states that early voting may be done in a main or branch office of the Supervisor of Elections or the Supervisor may designate any city hall or permanent public library facility as early voting sites. PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: Reschedule the regular BOCC monthly meeting scheduled for August 20th to August 6th; cancel the workshop previously scheduled for this date and discuss the rescheduling of the November 5th workshop. TOTAL COST: BUDGETED: Yes No COST TO COUNTY: SOURCE OF FUNDS: REVENUE PRODUCING: Yes No AMOUNTPERMONTH_ Year APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management _ DOCUMENTATION: Included Not Required_ DISPOSITION: AGENDA ITEM # Revised 8/06 Statutes & Constitution :View Statutes :->2007->Ch0101->Section 657: flsenate.gov Page 1 of2 Select Year: 2007 ~ The 2007 Florida Statutes TjJJ~lX ELECTORS AND ELECTIONS Chapt~r 1 Q1 Viewl;nj:ir~ ChCiPte:r VOTING METHODS AND PROCEDURE 101.657 Early voting.-- (1 )(a) As a convenience to the voter, the supervisor of elections shall allow an elector to vote early in the main or branch office of the supervisor. The supervisor shall mark, code, indicate on, or otherwise track the voter's precinct for each early voted ballot. In order for a branch office to be used for early voting, it shall be a permanent facility of the supervisor and shall have been designated and used as such for at least 1 year prior to the election. The supervisor may also designate any city hall or permanent public library facility as early voting sites; however, if so designated, the sites must be geographically located so as to provide all voters in the county an equal opportunity to cast a ballot, insofar as is practicable. The results or tabulation of votes cast during early voting may not be made before the close of the polls on election day. Results shall be reported by precinct. (b) The supervisor shall designate each early voting site by no later than the 30th day prior to an election and shall designate an early voting area, as defined in s. 97.Q2,1, at each early voting site. (c) All early voting sites in a county shall be open on the same days for the same amount of time and shall allow any person in line at the closing of an early voting site to vote. (d) Early voting shall begin on the 15th day before an election and end on the 2nd day before an election. For purposes of a special election held pursuant to s. 1QQ,101, early voting shall begin on the 8th day before an election and end on the 2nd day before an election. Early voting shall be provided for 8 hours per weekday and 8 hours in the aggregate each weekend at each site during the applicable periods. Early voting sites shall open no sooner than 7 a.m. and close no later than 7 p.m. on each applicable day. (e) Notwithstanding the requirements of s. 100.36Q~, municipalities may provide early voting in municipal elections that are not held in conjunction with county or state elections. If a municipality provides early voting, it may designate as many sites as necessary and shall conduct its activities in accordance with the provisions of paragraphs (a)-(c). The supervisor is not required to conduct early voting if it is provided pursuant to this subsection. (f) Notwithstanding the requirements of s. 1 a9.4Q5, special districts may provide early voting in any district election not held in conjunction with county or state elections. If a special district provides early voting, it may designate as many sites as necessary and shall conduct its activities in accordance with the provisions of paragraphs (a)-(c). The supervisor is not required to conduct early voting if it is provided pursuant to this subsection. (2) During any early voting period, each supervisor of elections shall make available the total number of voters casting a ballot at each early voting location during the previous day. Each supervisor shall prepare an electronic data file listing the individual voters who cast a ballot during the early voting period. This information shall be provided in electronic format as provided by rule adopted by the division. The information shall be updated and made available no later than noon of each day and shall be contemporaneously provided to the division. (3) The ballot of each elector voting early shall be counted even if the elector dies on or before election day. http://www.flsenate.gov/Statutes/index.cfm?p=2&Appmode=Disp1ayStatute&Search...11/27/2007 Statutes & Constitution :View Statutes :->2007->Ch0101->Section 657: flsenate.gov Page 2 of2 (4)(a) The elector must provide identification and must complete an Early Voting Voter Certificate in substantially the following form: EARLY VOTING VOTER CERTIFICATE I, , am a qualified elector in this election and registered voter of County, Florida. I do solemnly swear or affirm that I am the person so listed on the voter registration rolls of County and that I reside at the listed address. I understand that if I commit or attempt to commit fraud in connection with voting, vote a fraudulent ballot, or vote more than once in an election I could be convicted of a felony of the third degree and both fined up to $5,000 and imprisoned for up to 5 years. I understand that my failure to sign this certificate invalidates my ballot. (Voter's Siqnature) (Address) (City/State) (b) Any elector may challenge an elector seeking to vote early under the provisions of s. 1Qt.~llL Any challenged voter must vote a provisional ballot. The canvassing board shall review the ballot and decide the validity of the ballot by majority vote. (c) The canvass of returns for ballots cast under this subsection shall be substantially the same as votes cast by electors in precincts, as provided in s. 101.5614. History.--s. 17, ch. 98-129; s. 2, ch. 2000-249; s. 55, ch. 2001-40; s. 21, ch. 2003-415; s. 7, ch. 2004-232; s. 13, ch. 2004-252; s. 45, ch. 2005-277; s. 39, ch. 2005-278. Disclaimer: The information on this system is unverified. The journals or printed bills of the respective chambers should be consulted for official purposes. Copyright (Q 2000-2006 State of Florida. http://www.flsenate.gov/Statutes/index.cfm?p=2&Appmode=DisplayStatute&Search...11/27/2007 MEMORANDUM TO: Mayor and Commissioners County Attorney Clerk of Court Sheriff Department Tax Collector Division Directors Department Heads Land Authority Housing Authority TDC FROM: Connie Cyr Aide to the County Administrator SUBJECT: 2008 BOCC Meeting Dates DATE: November 15,2007 MEETING DATES *AGENDADEADLINE LOCATION 1/16108 - 1/17/08 1/2108 Harvey Government Center 2/20/08 - 2/21/08 2/5/08 Key Largo Library 3/19/08 - 3/20/08 3/4/08 Marathon Government Center 4/16/08 - 4/17/08 4/1/08 Harvey Government Center 5/21108- 5/22/08 5/6/08 Key Largo Library 6/18/08 - 6/19/08 613/08 Marathon Government Center 7/16/08 -7/17/08 7/1108 Harvey Government Center 8/20/08 - 8/21/08 8/5/08 Key Largo Library 9/17/08 - 9/18/08 9/2/08 Marathon Government Center 10/15/08 - 10/16/08 9130/08 Harvey Government Center 11/19/08 - 11/20/08 11/4/08 Key Largo Library 12/17/08 - 12/18/08 12/2/08 Marathon Government Center All meetings in all areas begin at 9:00 a.m. Key Largo Library Tradewinds Shopping Center 101485 Overseas Highway Mile Marker 101 Marathon Gov't Center 2798 Overseas ffighway Mile Marker 50 Harvey Gov't Center 1200 Truman Ave. Key West Approved at the November 14,2007 BOCC meeting. MEMORANDUM To: Board of County Commissioners Clerk of Courts County Attorney From: Connie Cyr, Aide to the County Administrator Date: November 15, 2007 Subject: 2008 BOCC Workshop Meeting Dates WORKSHOP DATE LOCATION JANUARY 9, 2008 FEBRUARY 6, 2008 MARCH 5, 2008 APRIL 2, 2008 MAY 7, 2008 .JUl'..iTE 4, 2008 JULY 2, 2008 AUGUST 6, 2008 SEPTEMBER 2008 OCTOBER 1, 2008 NOVEMBER 5, 2008 MARATHON GOVERNMENT CENTER KEY LARO LffiRARY HARVEY GOVERNMENT CENTER MARATHON GOVERNMENT CENTER KEY LARGO LffiRARY HARVEY GOVERNMENT CENTER MARTHON GOVERNMENT CENTER KEY LARGO LffiRARY No Meeting-Budget Hearings HARVEY GOVERNMENT CENTER KEY LARGO DECEMBER 3,2008 HARVEY GOVERNMENT CENTER All meetings in all areas begin at 10:00 A.M. Key Largo Library Tradewinds Shopping Center 101485 Overseas Highway Mile Marker 10 1 Marathon Gov't Center 2798 Overseas Highway Mile Marker 50 Harvey Gov't Center 1200 Truman Ave. Key West (Y) 0\ ;:: ,~ ~ ~ ~ .... .... 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