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Item B BOARD OF COUNTY COMMISSION AGENDA ITEM SUMMARY MeetingDate:__1l1.5/08 - MAR .. Division County Attornev's Office Bulk Item: Yes No~ Staff Contact Person: Suzanne Hulton AGENDA ITEM WORDING: Discussion and direction to staff regarding the County's ability or willingness to absorb Marathon back into the uninwrporated area of the County, including assumption of debt and service responsibilities. ITEM BACKGROUND: Residents of the City of Marathon have apparently signed a petition requesting that the State Representative place before the Legislature a proposal for a special law to dissolve the incorporation of the City. On December 21, 2007, Rep. Saunders followed up a written letter with a phone call in which he voiced a concern that if the County takes no position and he proceeds to propose something at his constituents' request, a special law would be crafted to require referendum approval by the voters, they could approve it & then the county would have the city's debts to pay and services to take over, when the county may not be in the position to do so. Direction is needed as to the BOCC's opinion on whether the County is in a position to take over the financial and service responsibilities of any municipality which might be dissolved by a referendum of the voters. PREVIOUS RELEVANT BOCC ACTION: Transfer of assets (parks, buildings) and municipal service responsibilities to the City. CONTRACT/AGREEMENT CHANGES: NA STAFF RECOMMENDATIONS: Direction to communicate to Rep. Saunders. TOTAL COST: Unknown BUDGETED: Yes No COST TO COUNTY: Unknown SOURCE OF FUNDS: REVENUE I'RODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Atty --X- OMB/Purchasing _ Risk Management_ DOCUMENTATION: Included X Not Required_ AGENDA ITEM # B. DIsPosmON: Revised 2/05 '" Reply to: 903U. o...',eas HiChway, Suite A Po.. Ofitce IIoJ< 699 Tavenller, n 33070 305/853-'94'7 CouncUs: PolI<y fit Budget ConuultteeS1 EnvirolUllental Protection f.e&lslative Buden Commission .4.... The c:.pltol 402 South MoDroe Street TaUahalSee, FL 32399-%300 8$0/4811-9965 ron.saUDde:rdmyllorldahouse.gov Florida House of Representatives Ron Saunders State Representative, District :120 December 28, 2007 Editor, Last year I was approached by residents who requested information regarding legislative procedures to dissolve the City of Marathon and the Village of Islamorada. I suggeste,d that they speak to others in their communities to help determine the level of interest in unincorporating. After gathering signatures on petitions for several months, these residents have asked me to file legislation to place the issue of unincorpoation on the ballot for a vote by citizens in each municipality. One result of unincorporation would be that the county would become responsible for all financial obligations of the dissolved municipalities such as outstanding bonds and accrued employee pension benefits. I felt that it would be prudent to determine whether Monroe County would be willing to assume these obligations before I decided whether to file any legislation. I requested the County Administrator to place this item as a public workshop item where all interested parties could discuss the issue. I assumed that the County Commission would obtain input from their financial advisors before a workshop was scheduled. It was not my intention to have the item discussed before all parties were notified of the workshop. I now realize that my request may have been interpreted that I wanted immediate feedback which was not my intent. I regret that some feathers were ruffled by this miscommunication and I will make every effort to include all parties in future discussions. To prevent further confusion, let me make it clear to all that I have not decided whether to file any legislation regarding unincorporation. If a majority of the Page 2 Letter to the Editor December 28, 2007 Monroe County Commission indicates to me that that the county is unwilling to assume the financial obligations of either municipality, I will not file any bill to have a referendum that would force the county to do so. State Representative Ron Saunders MISCELLANEOUS INFORMATION AVAILABLE FROM MARATHON'S WEBSITE GENERAL FUND: Per Balance Sheet, 12/31/06, Cash totaled $ 461,690.47 Investments 1,470,820.38 Accts Rec 4,534,073.83' Prepaid Exp 59.116.37 TOTAL Assets $6,525,701.05 Accts Pay Other Liab Reserves $1,064,211.24 105,154.82 19.954.92 TOTAL Liabilities 1.189.320.98 Fund Balance $5,336,380.07 'Due from Wastewater Fund & other Gov'ts $4,193,090.92 2008 Budget shows expectation of spending down the General Fund Balance by over $3,600,000. The Wastewater Utility Fund shows due from Other Governments $3,498,416 & due to General Fund $3,900,000. It should also be noted that the Capital Program shows over $70,000,000 of projects for FY 2008, with infrastructure sales tax of $2,554,292 expected revenue. There would be a considerable amount of debt incurred, although the budget shows the funding sources lumped together as debt, grants and taxes. Among th.: pros: Consolidation of resources, reduction of duplication (particularly of administrative efforts in providing services); Assumption of assets. Cons: Revising programs and applying County ordinances to projects started under differing rules (partiicularly problematic in area of Growth Management/Building Permits); Assumption of debt. PROS AND CONS - Points For Starlin!!: Discussion ;::'co CIlO o "EN cE':' ::>::>0 u.cno _",N CIl " ... ... :l III CII _ Q) c .- ~ Q)'g- (!) CII CIl 0.(,) )( .!!l wu. '"tJ -~ Q> a; CD en wQJ"'<- ~~LL. Q. co ..... S:; Cl:I:!:::1:) S'g>- 't;j :'iLL. w>< w CD .. CD (ij55 ::s ~ c: _'tIo u=:;; <( [0 ,lj~ "'- .BCDI'o Q.Olo 0"">- ,,"u. <till CD .. ~ Ci.aco ~ '~ ~ <( 8. u.. .al E E OJ e Q. ~ o OJ .e '" (.) ---- --- ---- (oO't-'..-100~{{)('I')CO'<t'o(X) "o::t'l:2'(OCI')~"""OJ...-..-ocoo('\J "o::tC:O.,,-lDl.Q(!)vv-moVOM ~ ocf ,..: l{) (D~ o:J" N" T-" L? 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N c? o .... <: u. ..J ~ W Z W (!) ... ~ o l- CITY OF MARATHON BALANCE SHEET AT DECEMBER 31, 2006 GENERAL FUND LIABILITIES (CONTINUED): FEDERAL WITHHOLDING PAYABLE 0,00 FICA/MICA PAYABLE (3.00) PLANNING/ZONING DEPOSITS 60,009.32 DEFER:RED REVENUE 0,00 DEFERRED REVENUE-OCCUP LICENSE 0.00 ACCESS LEGAL INSURANCE 0,00 COLOHADO LIFE INSURANCE 63,00 DENTAL PLAN-DEPENDENTS (93.68) VISION CARE-DEPENDENTS (16.86) CHILD SUPPORT 0,00 HEAL liH INSURANCE-DEPENDENTS 7.79 COBRA INSURANCE (1,191,06) M.E.T, IFUND 0.00 leMA CONTRIBUTIONS-EMPLOYEE 1,431,65 ICMA CONTRIBUTIONS-EMPLOYER 6,221.48 ICMA LOAN PAYABLE 0.00 FIREFIGHTER PENSION PLAN 0.00 TREE MITIGATION 17,309.28 ENCUMBRANCES 20,578.95 RESERVE- POLICE EDUCATION 19,954.92 RESERVE-EMERGENCIES 0.00 RESERVE-IMPACT FEES 0.00 . TOTAIL LIABILITIES M~MNM_"______ 1,189,320.98 FUND BALANCE 3,609,588.53 CHANGE IN FUND BALANCE 1,726,791.54 NET FUND BALANCE ___N_N_______ 5,336,380.07 .. TOT;,L LIABILITIES & FUND ----------- -.._-------- 6,525,701.05 p, ::J c'''' ',~ CITY OF MARATHON BALANCE SHEET AT DECEMBER 31, 2006 GENERAL FUND ASSETS CASH - L.E.T.F. CASH - BANK OF AMERICA - EMS MARINE BANK-SOLID WASTE PETTY CASH POOLED CASH EQUITY-GENERAL FD ALLOWANCE-UNCOLL DELlNO TAXES ACCOUNTS RECEIVABLE MISCELLANEOUS RECEIVABLE RETURNED CHECKS ACCOUNTS RECEIVABLE-EMS SVCS ACCTS RECEIVABLE.SOLID WASTE ALLOW-UNCOLL ACCTS REC-EMS ALLOW FOR DOUBTFUL ACCTS-SW DUE FROM WASTEWATER FUND DUE FROM MARINA FUND DUE FROM OTHER GOVERNMENTS INTERE:ST RECEIVABLE INVESTMENTS - STATE BOARD INVESTMENTS PREPAID EXPENSES PREPAID SALARIESrrAXES 11,213.59 93,692.06 0.00 600.00 356,184.82 0.00 (123.28) 819.73 0.00 472,250.52 14,575.94 (175,000.00) (6,540.00) 3,900,000.00 35,000.00 293,090.92 0.00 953,411.96 517,408.42 59.116.37 0.00 .. TOTAL ASSETS LIABILITIES & FUND BALANCE LIABILITIES: ACCOUNTS PAYABLE RETAINAGE DUE TO CAPITAL INFRASTRUCTURE DUE TO STREET MNT FUND DUE TO VEHICLE REPL FUND DUE TO IMPACT FEES FUND DUE TO MARINA FUND DUE TO STORMWATER FUND DUE TO WASTEWATER FUND SALES TAX PAYABLE RADON FEES DUE TO OTHER GOVERNMENTS ACCRUED SALARIES 1,064.211.24 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 837.95 0.00 0.00 --~--~_._--_.- 6.525,701.05 P. l C"7, ;).... CITY OF MARATHON BALANCE SHEET AT DECEMBER 31, 2006 CAPITAL INFRASTRUCTURE FUND ASSETS ------._.._~......._......_.._.. CASH-SUNTRUST POOLED CASH EQUITY-CAPITAL INF DUE FROM GENERAL FUND DUE FROM OTHER GOVERNMENTS INTEREST RECEIVABLE INVESTMENTS-STATE BOARD INVESTMENTS 4,568,947.56 328,010.33 0.00 0.00 0.00 856,052.63 2,069,633.68 .. TOTAL ASSETS ------------ ------..------ 7,822,644.20 -------..---...-..------ LIABILITIES & FUND BALANCE ........---....--.-..------- LIABILITIES: ACCOUNTS PAYABLE CONTRACTS PAYABLE-RETAINAGE DUE TO STI~EET MAINTENANCE FUND ENCUMBRANCES 261,136.16 38,233.13 500,000.00 0.00 . TOTAL LIABILITIES ----------- 799,369.29 FUND BALANCE 7,873,416.89 CHANGE IN FUND BALANCE (850,141.98) -----.------- 7,023,274.91 NET FUND BALANCE .. TOTAL LIABILITIES & FUND _n_____.____ ----______ 7,822,644.20 CITY OF MARATHON BALANCE SHEET AT DECEMBER 31, 2006 STREET MAINTENANCE FUND ASSETS POOLED CASH EQUITY-STRT MAINT DUE FROM GENERAL FUND DUE FROM CAPITAL INFRASTRUCTUR DUE FROM OTHER GOVERNMENTS INTEREST RECEIVABLE INVESTMENTS-STATE BOARD INVESTMENTS 443,473.70 0.00 500,000.00 19,453.20 0.00 445,396.39 1,032,962,69 ** TOTAL ASSETS -----~------ ------------ 2,441,275.98 LIABILITIES & FUND BALANCE LIABILITIES: ACCOUNTS PAYABLE CONTRACTS PAYABLE-RETAINAGE ENCUMBRANCES 59,604.02 0.00 26,170.00 . TOTAL liABILITIES 85,774.02 FUND BALANCE 2,383,984.91 CHANGE IN FUND BALANCE (28,482.95) NET FUND BALANCE -.----~------- 2,355,501.96 .. TOTAL LIABILITIES & FUND ---------.-.- .------------ 2,441,275.98 CITY OF MARATHON BALANCE SHEET AT DECEMBER 31,2006 IMPACT FEES FUND ASSETS POOLED CASH EQUITY-IMPACT FEES DUE FROM GENERAL FUND INTEREST I~ECEIVABLE INVESTMENTS 256,226.33 0.00 0.00 0.00 .. TOTAL ASSETS -------------- _m___________ 256,226.33 ---.-----------..----------- LIABILITIES & FUND BALANCE ------------..---..---...... LIABILITIES: ACCOUNTS PAYABLE DUE TO OTHER GOVERNMENTS ENCUMBRANCES 1,263.50 1,864.80 0.00 . TOTAL LIABILITIES 3,128.30 FUND BALAIi-lCE 200,359.85 CHANGE IN FUND BALANCE 52,738.18 NET FUND BALANCE ____u____ 253,098.03 .. TOTAL LIABILITIES & FUND __n_______ ---.----.._ 256,226.33 CITY OF MARATHON BALANCE SHEET AT DECEMBER 31, 2006 DEBT SERVICE FUND ASSETS POOLED CASH EQUITY-DEBT FUND .. TOTAL ASSETS LIABILITIES & FUND BALANCE LIABILITIES: ACCOUNTS PAYABLE ENCUMBRANCES . TOTAL LIABILITIES FUND BALANCE CHANGE IN FUND BALANCE NET FUND EIALANCE .. TOTAL LIABILITIES & FUND 0.00 283,262.35 0.00 0.00 (283,262.35) 283,262.35 (283,262.35) 0.00 0.00 CITY OF MARATHON BALANCE SHEET AT DECEMBER 31, 2006 MARINA ENTERPRISE FUND _~___~~w__~~_w..__w__ ASSETS --------~------------- PETTY CASH POOLED CASH EQUITY-MARINA ACCOUNTS RECEIVABLE MISCELLANEOUS RECEIVABLE RETURNED CHECKS DUE FROM GENERAL FUND DUE FROM OTHER GOVERNMENTS PREPAID EXPENSE BUILDINGS/STRUCTURES ACCUMULATED DEPRE-BUILDINGS IMPROVEMIENTS OTHER THAN BLDGS LAND IMPROVEMENTS ACCUMULATED DEPRE-IMPROVEMENTS EQUIPMENT CONSTRUCTION IN PROGRESS VEHICLES ACCUMULATED DEPRE-EQUIPMENT ACCUMULATED DEPRE-VEHICLES 700.00 9,191.35 7,286.09 0.00 0.00 0.00 10,733.25 4,306.57 436,419.85 (33,871.82) 0.00 28,362.70 (4,164.30) 100,347.09 43,590.00 151,097.76 (19,157.26) (33,615.66) .. TOTAL ASSETS ....-_______w..__.......................... LIABILITIES & FUND BALANCE --..--..-........---....---..---- LIABILITIES: ACCOUNTS PAYABLE DUE TO GENERAL FUND SALES TAX PAYABLE EXCHANGE ACCOUNT ACCESS LEGAl INSURANCE DENTAL PU\N-DEPENDENTS VISION PLAN-DEPENDENTS M.E.T. FUND ICMA CONTI~IBUTIONS-EMPLOYEE ICMA CONTRIBUTIONS-EMPLOYER ENCUMBRANCES 17,386.03 35,000.00 2,657.80 0.00 (887.73) 0.00 0.00 0.00 325.00 1,824.93 0.00 . TOTAL LIABILITIES RETAINED EARNINGS 668,032.84 CHANGE IN I"UND BALANCE (23,113.45) NET FUND BAlANCE .. TOTAL LIABILITIES & FUND BALANCE 701,225.42 56,306.03 644,919.39 ------------ 701,225.42 CITY OF MARATHON BALANCE SHEET AT DECEMBER 31, 2006 STORMWATER UTILITY ENTERPRISE FUND ---..-......---..-....-....-....-....- ASSETS ..-----------,.----------- POOLED CASH EQUITY-STORMWATER 560,864.18 DUE FROM GENERAL FUND 0.00 DUE FROM OTHER GOVERNMENTS 0.00 INVESTMENTS 412,435.41 - TOTAL ASSETS ---------- ------------ 973,299.59 -------------..---------- LIABILITIES & FUND BALANCE ..------------..-..----- LIABILITIES: ACCOUNTS PAYABLE 136,980.23 RETAINAGE 50,082.53 ENCUMBRANCES 0.00 . TOTAL LIABILITIES ------.._--- 187,062.76 RETAINED EARNINGS 467,815.38 CHANGE IN FUND BALANCE 318,421.45 NET FUND BAlANCE ---------- 786,236.83 .. TOTAL LIABILITIES & FUND --------------- ---------.. 973,299.59 CITY OF MARATHON BALANCE SHEET AT DECEMBER 31,2006 WASTEWATER UTILITY ENTERPRISE FUND ASSETS CASH POOl.ED EQUITY - WASTEWATE DUE FROM GENERAl. FUND DUE FROM OTHER GOVERNMENTS 49,350.08 0.00 3,498,415.76 .. TOTAL A8SETS ---------- 3,547,765.84 LIABILITIES & FUND BALANCE LIABILITIES: ACCOUNTS PAYABLE RETAINAGE DUE TO GENERAL FUND DUE TO VEHICLE REPLACEMENT FND ENCUMBRANCES 360,881.19 348,317.02 3,900,000,00 450,000.00 0.00 . TOTAL LIABILITIES 5,059,198.21 RETAINED EARNINGS 578.611.62 (2,090.043.99) CHANGE IN FUND BALANCE NET FUND BALANCE _n_pp____p_w (1.511 A32.37) .. TOTAL LIABILITIES & FUND ____h_______ 3,547,765.84 " ".. "'0 LLO e"" :s . ,.::. :sO .1:>"" fIl ~ to .. -t:~ .5 J!l~ "a..!!! lOLL (.) " -" "li " ..",l(!l(! 0" l! e ... ~ " e Ill".. 4. .Eo "- " '"'' 1Il "'0 ..."> e"'lL ll.1ll " fil... EO ",> .nIL .. '1i~ i;o <l!! '" ~ illi... ..."'''' 0"> "~IL <Ill i:g ~~ E l!! !.CoSe;) ~~~m c6~~g (Y)~~ U. ;j\8 "'~ N ... l?; '" ;j\ ,,' ~ &1. 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N :5 Q) '0 '0 .$ '" e - o Q) c: <Ii Q) ~ '" <:: '6 c: LU oj " 1Il ~ - " z ~ c:m :g'a. .n~'O c: " J!l '- t5 Q) il '<:; (I)'tEM lIl" " < > ~ a;..s:5 z Budget Worksheet Fiscal Year 2007 - 08 Fund: Wastewater Utility OPERATING EXPENDITURES Total Operating Expenditures INVESTMENT IN CAPITAL ASSETS 450-6910-538 311 Professional Services-Contraclual 4S0-691n~S38 619 Wastewater Improvements 450-6910-538 xxx Land Acquisition 450-6910-538 XX" Equipment: Computer Hardware 1,137,094 31,499,854 1,750,000 11,250 Total Capita' Total Budget Z.5 34,398,198 34,398,198 WASTEWATER CITY OF MARATHON FISCAL YEAR 2007-08 EXPENSE DETAIL WORKSHEET Fund: Wastewater Utility # Computation/Explanation Amount OPERATING EXPENDITURES INVESTMENT IN CAPITAL ASSETS 311 Professional Services-Contractual Legal and Financial Consulting Fees 213,000.00 Utility Assets GIS Database Deve]opment (split with S\ 144,488.00 Weiler Engineering - Wastewater CIP Engineering/Per 779,606.00 1,137,094.00 1,137,094 619 Wastewater Improvements Service Area I: Knights Key 590,486.00 Service Area 2: Boot Key 31,659.00 Service Area 3: Vaca Key West 3,904,569.00 Service Area 4: Vaca Key Central 10,755,592.00 Service Area 5: Vaca Key East 6,707,310.00 Service Area 6: Fat Deer Key West 9,5] 0,238.00 3],499,854.00 3] ,499,854 xxx Land Acquisition Service Area] : Knights Key ]50,000.00 Service Area 3: Vaca Key West 500,000.00 Service Area 4: Vaca Key Central 100,000.00 Service Area 5: Vaca Key East 500,000.00 Service Area 7: Grassy Key 500,000.00 1,750,000.00 ],750,000 xxx Equipment - Computer Hardware GIS Database Computer & Software (split with SW 11 ,250.00 11,250 TOTAL INVESTMENT IN CAPITAL ASSETS 34,398,198 I CAPITAL ASSET RELATED DEBT SRF and Rural Water Association Bridge Loan Proceed: 18,581,326 .AL INVESTMENT IN CAPlT AL ASSETS NET OF RELATED DEBT 15,816,872 Z-6 WASTEWATER E E '" 2 Q. -.., c~ coo oe~ "'0", !~O ftJ""'~ :E Q. ... --.Em 0_>- >.:1_ -.- ca (j Q, (.) ~Jl ...IL III >- .. > il: ....w :;;,oll ...w" 06- ...",'" ed3 :l ~ N ~ ~ ~ ~ ~ o ~ ~ :!: ~ ~ o o ~ " z Q z it .. o w li1 " o II) ~ i= ... o w a '" Q. >= '" o " w Il () 00 88 t$ ~; "'''' ~~ 88 00 fig 00 158 00 "'''' gg 00 00 "'''' u g5f 00 158 00 "'''' gg 00 00 ~ ~ ~ .a g o .!; .E :;; ." tl !l c E ~ '" 11 ~ ~ c e (!) ~ ~ i l 00 :u: ~fi ...... affZi ~ - Ogggg ~ .~qq ogoog (2)(")~~~ ,.: 00 88 ~~ ~ ~ g '!f 88 do 'l.fit - - o o o o o N o 8 ,; ~ 00 00 00 00 0::;: .,.:.,: g 8 on g "I 0" 88 ~~ ~ - o 0 8 8 g ~ gg 00 ~~ U ma) 00 "IN NN - ~ o o _0 ~g !!~ ~ """ c c C " " " ...... -gHi ::::I e e E ~ 8 8 8 m~-!~ ~~s!~ CJ G) QI d) lLYll i3ii~ >>> E e ~ "- c E ... 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