WIA-YS'00-25-01
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BRANCH OFFICE
3117 OVERSEAS lflGHWAY
MARAmON, FLORIDA 33050
TEL. (305) 289-6027
FAX (305) 289-1745
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3660
BRANCH OFFICE
88820 OVERSEAS lflGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
FAX (305) 852-7146
MEMORANDUM
DATE:
June 5, 2000
TO:
James Malloch, Director
Community Services
FROM:
Sandy Molina
Pamela G. HancoA .
Deputy Clerk U
ATTN:
At the May 17, 2000, Board of County Commissioner's meeting the Board granted
approval and authorized a Contract between Monroe County and the South Florida Employment
& Training Consortium (SFETC) concerning the Summer Youth Employment Program. This
program will serve 92 disadvantaged youths from ages 14-21 throughout Monroe County.
Enclosed please find two duplicate originals executed on behalf of Monroe County.
Please make sure that the fully executed "Clerk's Original" is returned to our office as soon
as possible. Also, please make sure that SFETC's General Counsel signs page 8 as it is lacking
on our copy (see attached). Should you have any questions, please do not hesitate to contact this
office.
Cc: County Administrator w/o documents
County Attorney
Finance
File
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WORKFORCE INVESTMENT ACT
TRACTUAL AGREEMENT BETWEEN____Ol______.,___.
DA EMPLO NT AND TRAINING
RTIUM AND SE ICE PROVIDER
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SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM (SFETC)
3403 NW 82nd AVENUE, SUITE 300
MIAMI, FLORIDA 33122-1029
SERVICE PROVIDER
MONROE COUNTY BOARD
OF COUNTY COMMISSIONERS
5100 College Road
Key West, Florida 33040
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TITLE OF SERVICE PROVIDER'S PROGRAM
"WIA-Youth Services"
CONTRACT AMOUNT
, jfVV" $ 151,984
CONTRACT NUMBER
INDEX CODE NUMBER
409025
WIA- YS'00-25-01
ARTICLE I
TERMS OF CONTRACTUAL AGREEMENT
This contractual agreement amends, extends and replaces the Preliminary Letter Contract
previously entered into between the parties hereto, a copy of which is attached hereto and
incorporated herein. MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
does hereby agree to implement and operate a program in accordance with all regulations
defined by the United States Department of Labor and the State of Florida for programs
operating under funds generated by the Workforce Investment Act of 1998 (WIA). MONROE
COUNTY BOARD OF COUNTY COMMISSIONERS hereinafter referred to as the Service
Provider, also agrees to implement and operate the program in accordance with all regulations
defined in Article V of this Contract.
(GOV'T)
PAGE 1
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ARTICLE II
EFFECTIVE PERIOD OF PERFORMANCE
This Contract is entered into between the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM and MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS from the first (lSI) day of April 1, 2000 or the date of signing, which ever last
occurs, to the thirty-first (31'1) day of March 31, 2001 at which time all performance other than
close-out procedures which are required of MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS in this Contract shall be completed. All close-out procedures stipulated
in the Service Provider Policies and Procedures Manual and subsequent Program Directives
shall be completed within forty-five (45) calendar days subsequent to the expiration date listed
in this Contract.
ARTICLE III
REIMBURSEMENT COSTS
The SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM, in consideration
for the promise of services to be rendered by the Service Provider, does hereby agree to
reimburse allowable costs incurred by the Service Provider in the performance of this
program. Maximum reimbursement shall not exceed $ 151,984.
Design Period Slots Amount
Summer Youth Program and 04/01/00 thru 03/31/01 92 $ 151,984 *
Follow-up Activities
* Funding amount represents 80% of the $ 189,980 to be awarded if all applicable
benchmarks are achieved.
ARTICLE IV
ALLOW ABLE REIMBURSEMENTS
Reimbursements are allowable under the following stipulations;
A. Allowable reimbursements shall be defined as those costs which are permitted by:
1. The United States Government in the Federal Management Circulars, the Code
of Federal Regulations, and the Office of Management and Budget (OMB)
Circulars; and
(GOV'T)
PAGE 2
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2. The State of Florida; and
3. The South Florida Employment and Training Consortium as documented in the
Service Provider Policies and Procedures Manual and subsequent Program
Directives that are part of this Contract.
B. All reimbursement costs shall be paid from federal funds provided through the
Workforce Investment Act of 1998 (WIA). Costs incurred by the program cannot be
allocated to any other program(s) nor can costs incurred by other program(s) be
allocated to this program.
C. All reimbursement costs shall be charged to an itemized line item budget as included as
part of this Contract. This budget shall include allocation of costs to appropriate cost
categories as defined in the Service Provider Policies and Procedures Manual and
subsequent Program Directives. Reimbursement costs shall not exceed the maximum
dollar amounts allocated for each line item in the budget; except as provided in Article
IV, Section D of this Contract. Invoices from the Service Provider shall be paid by the
SFETC to the Service Provider within 30 days after approval of the invoice provided
that invoice is submitted to the SFETC within the effective period of the contract or 120
days thereafter.
D. Contract Amendments affecting budget line items as well as amendments affecting the
total amount shall be at the sole discretion of the SOUTH FLORIDA EMPLOYMENT
AND TRAINING CONSORTIUM.
E. The Service Provider may request budget modifications during the contract period.
Such modifications must affect adjustments to sub-object codes or line-items within sub-
object codes which are within the maximum allocation established in the budget
attached to this Contract.
A Modification will be required every time that new funds are awarded to a Service
Provider. This includes modification in both the line item budget and cost allocation
plan for each affected contract/budget.
Other modifications will be accepted only on a quarterly basis to be submitted no later
than March 31, June 30, September 30 and December 31. Retroactive modifications
will not be accepted. Once a budget modification is submitted, the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM's Executive Director has the
authority to approve, disapprove or to request further justification for such
modifications.
The Service Provider may not incur any costs when reimbursement for such costs is
subject to approval through a budget modification; until such time when written
approval is provided by the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM. If such costs are incurred while approval of a budget modification is
(GOV'T)
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pending, the costs shall be the responsibility of the Service Provider. These costs shall
not be reimbursed by WIA federal funds; nor shall they be reported to the South
Florida Training and Employment Consortium as an inclusion with other subsequent
expenditures.
F. The SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM may
request the Service Provider to provide a budget modification to the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM at any time during the
period of performance of the Contractual Agreement.
G. In the event the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM, the State of Florida, and/or U.S. Department of Labor disallows any
funds that were reimbursed and/or advanced to the Service Provider as a result of fiscal
audits of the Service Provider's program then the Service Provider agrees to reimburse
and indemnify the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM for any disallowed funds relating to the fiscal audits of the Service
Provider's programs, upon completion of the audit appeals. In the event that the
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM is to sue the
Service Provider for breach of the terms of this contract, and/or for violation of the
regulations and/or policies and procedures incorporated in this contract, the Service
Provider agrees to reimburse the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM for reasonable costs including attorneys' fees if the
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM prevails in
the lawsuit.
H. The Service Provider shall be required to notify the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM within two (2) working days of
any actual or potential litigation or grievance involving a participant or funds under this
contract; further, that the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM shall have the right to intervene in such litigation or grievance.
I. The submittal of false information to the SFETC may be considered as fraud and could
result in the immediate termination of this contract. The Service Provider is liable for
the repayment of funds that were paid by the SFETC for reported performance or other
compensation for services or expenses subsequently determined to be invalid.
Repayment may be made by deduction from subsequent invoices or by direct payment
(cash or check) for the amount owed if the program ended. Resolution shall occur
within thirty (30) days. The Service Provider is liable for prosecution under criminal
provisions of the 18 U.S.C. 665 for theft or embezzlement of federal funds.
(GOV'T)
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ARTICLE V
REGULATIONS
The Service Provider does hereby agree to perform all activities related to the program as defined in
this Contract in accordance with the following policies and procedures (A through H) which are in
effect at the inception of this Contract or as may be promulgated during its life:
A. The Workforce Investment Act of 1998 and Federal regulations promulgated pursuant
to the Workforce Investment Act.
B. Directives issued by the United States Department of Labor and/or the Office of
Management and Budget.
C. Florida Workforce Act of 1996 and Senate Bill 1566.
D. Directives, regulations, and rules issued by the State of Florida.
E. The Service Provider Policies and Procedures Manual and subsequent Program
Directives as edited and provided by the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM for the WIA Program.
F. Program Directives issued by the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM
G. Assurances and Certifications of the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM;
H. Affidavit required by FS. ~ 287.133 (Public Entity Crime).
All of these policies and procedures are in effect at the inception of this Contract and may be
amended during the effective period of this Contract. All regulations and manuals which
appear in this Article of this Contract are incorporated into this Contract by reference; thereby
forming an integral part of this Contract. Copies of these regulations are available upon
request, receipt of which is hereby acknowledged.
(GOV'T)
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ARTICLE VI
SERVICE DELIVERY
The Service Provider does hereby agree to implement and operate the program herein
described by delivering those services listed below, in compliance with the conditions herein
stated:
A. The Service Provider is obligated to accomplish those program objectives which have
been defined in the Exhibit(s) to this Contract. The Service Provider is also obligated
to accomplish those objectives within the period of this contract, April 1, 2000 through
March 31, 2001 except for employment verification and close-out activities, which may
be required subsequent to the end date of this contract and shall be accomplished at not
additional cost to this contract.
B. Services provided under this contract shall be provided only to eligible ,individuals, as
defined in the Service Provider Policies and Procedures Manual and subsequent
Program Directives.
C. The Service Provider is obligated to insure that the enrollment of participants meets the
standards established in the Service Provider's Affirmative Action Plan and the Civil
Rights Act of 1964 and does not discriminate against these participants on the basis of
race, color, national origin, sex, age or handicap. The Service Provider will comply
with the tenets of Equal Employment Opportunity.
As a condition to the award of financial assistance under WIA, the Service Provider
assures, with respect to operation of the WIA-funded program or activity and all
agreements or arrangements to carry out the WIA-funded program or activity, that it
will comply fully with the nondiscrimination and equal opportunity provisions of the
Workforce Investment Act of 1998 (WIA), including the Nontraditional Employment
for Women Act of 1991; Title VI of the Civil Rights Act of 1964, as amended; Section
504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of
1975, as amended; Title IX of the Education Amendments of 1975, as amended; and
with all applicable requirement imposed by or pursuant to regulations implementing
those laws, including but not limited to 29 CFR part 34.20. The United States has the
right to seek judicial enforcement of this assurance.
D. The Service Provider is obligated to insure that all operational documents submitted to
the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM remain in
force during the life of this Contract.
E. The Service Provider is obligated to insure that the Personnel Policies and Procedures
developed by the Service Provider are applicable and are equally enforced for both
WIA and non- WIA personnel as per Federal regulations.
(GOV'T)
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The Service Provider shall also insure that each employee and enrollee under this
contract is informed of his or her rights and benefits in connection with the program
including the right to grieve or file a complaint. Procedures for processing grievances
or complaints are outlined in the Service Provider Policies and Procedures Manual and
subsequent Program Directives.
F. The Monthly Expenditure Report and the Statement of Sources and Application of
Program Generated Income Report shall be submitted to the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM by the twentieth (20th) calendar
day of each month. A Property Inventory Report shall be submitted to the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM by the first (1st)
working day of the following months: August and February.
The SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM may cite the
Service Provider as being out of compliance when data being reported causes the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM to judge that the goals and
objectives of the program may not be achieved or when otherwise reports submitted disclose
existing or potential problems. The Service Provider shall be requested to submit a Corrective
Action Plan within ten (10) working days when such citations are made.
ARITCLE VI (A)
OBLIGATIONS CONCERNING DAILY OPERATIONS
A. The Service Provider does hereby agree to operate within the centralized eligibility
certification system established by the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM.
B. The Service Provider does hereby agree to prominently incorporate the name of the
TRAINING AND EMPLOYMENT COUNCIL OF SOUTH FLORIDA when
developing radio or television coverage, any form of media press release or public
information materials concerning the Service Provider's program. These materials
shall include announcements and articles in newspapers and magazines, and the printing
of informational pamphlets, flyers and posters. Copies of these materials shall be
forwarded to the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM at the time of distribution.
C. The Service Provider is obligated to certify absence of debarment and suspension prior
to entering into contract and must notify SFETC of any changes immediately during the
Program Year. The Service Provider is also obligated to certify the absence of
debarment and suspension from all subcontractors receiving $25,000 or more in WIA
funds during the program year.
(GOV'T)
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D. The Service Provider does hereby agree to accurately complete and submit all reports
required by the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM in accordance with the procedures stipulated in the Service Provider
Policies and Procedures Manual and subsequent Program Directives.
F. The Service Provider does hereby agree to accurately report all program income
generated by the Service Provider's program to the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM. Program income includes
income from fees for services and conferences, rentals, sales of commodities, revenue
in excess of cost, interest, royalties, copyrights, etc. All program income shall revert
to the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM unless
authorized in writing otherwise by the Executive Director of the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM.
G. The Service Provider does hereby agree that any and all proposed purchases of capital
equipment utilizing WIA funds must first be approved by the designated Contracts
Manager, and that capital equipment purchased with WIA funds remains the property of
the State of Florida under the custodianship of the SOUTH FLORIDA
r;f EMPLOYMENT AND TRAINING CONSORTIUM. Capital equipment is hereby
~ f\ "l. defined as "any equipment, fixtures and other tangible personal property of a non-
a C? consumable and non-expendable nature, the value or cost of which is $500 or more and
If) Jt- \~ ~ ,J: the normal expected life of which is 1 year or more. "
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USPEN~ioN OR DE-OBLIGATION OF FUNDS
The SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM has the authority
to suspend or de-obligate funds allocated to the Service Provider for breach of any provision of
this Contract in accordance with Article VIII of this Contract. The SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM shall be the sole judge for determining
whether the Service Provider has complied with the terms and conditions governing this
Contract. Reasons for suspension or de-obligation shall include, but shall not be limited to the
following:
A. When it is determined that the Service Provider has not complied with the obligations
listed in this Contract, including the Services Delivery obligations as stipulated in
Article VI of this Contract;
(GOV'T)
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B. When it is determined that the Service Provider has not complied with the requirements
for corrective action as stipulated by SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM;
C. When it is determined that the program administrator(s) representing the Service
Provider have abused the purpose of the Workforce Investment Act of 1998 or other
applicable statutes, regulations or directives.
D. When it is determined that there is evidence of misfeasance m conjunction with
regulations established in Article V. of this Contract; or
E. When it is determined that the Service Provider has not spent and will not spend and/or
justify the total amount of funds obligated to the program within the period of
performance.
ARTICLE VIII
SUSPENSION AND/OR TERMINATION OF CONTRACT
A. Suspension and/or Termination For Cause
If, through any cause, the Service Provider shall fail to fulfill, in a timely and proper
manner, its obligations under this Contract, or if the Service Provider shall violate any
of the covenants or stipulations of this Contract, the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM shall thereupon have the right to
suspend and/or terminate this Contract; provided that the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM adheres to those stipulations
outlined in Article VIII, Section B of this Contract for suspension or to those
stipulations outlined in Article VIII, Section C of this Contract for termination.
B. Procedures for Suspension for Cause by the SOUTH FLORIDA EMPLOYMENT
AND TRAINING CONSORTIUM:
The SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM shall
have the right to suspend partial or total funds which have been allocated to the Service
Provider under the provision of this Contractual Agreement in accordance with Article
VII of this Contractual Agreement. This suspension may occur at any time during the
effective period of performance of the Contract and shall be effective immediately upon
the mailing of a notification by certified mail of said suspension or the receipt of a hand
delivered notification of said suspension. This written notification shall be provided to
the Service Provider by the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM. The procedure for appealing a decision to suspend funds shall be the
same as the procedures for appeal outline in Article VIII, Section C, below.
(GOV'T)
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C. Procedures for Termination for Cause or Convenience by the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM:
If the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM
determines to exercise the right of termination for cause or convenience, the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM shall notify the Service
Provider, in writing by certified mail or hand delivered, of the anticipated action, the
reason(s) for the action, and shall indicate that the Service Provider has the right to
appeal this action.
The Service Provider shall be required to submit a written notification by certified mail
or hand delivered requesting a De-obligation Hearing within five (5) working days after
receipt of the letter from the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM indicating the anticipated action. In the event the Service Provider
does not request a hearing within the five (5) working day period, the decision of the
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM to terminate
shall become final.
Once the Hearing is completed, the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM shall notify the Service Provider of the recommendation
of the De-obligation Hearing Committee within five (5) working days after the Hearing
has been conducted. The recommendation shall be presented to the Membership of the
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM at their next
scheduled meeting for final determination. The Service Provider shall be entitled to
receive just and equitable compensation for any service satisfactorily performed
hereunder through the date of suspension or termination, which shall be 30 calendar
days after receipt of the initial notification or the date of final decision of the
Consortium members, whichever last occurs.
Such compensation shall not be provided to the Service Provider until such time as the
Service Provider fulfills its obligations to the SOUTH FLORIDA EMPLOYMENT
AND TRAINING CONSORTIUM relative to the close-out procedures listed in the
Service Provider Policies and Procedures Manual and subsequent Program Directives.
Notwithstanding the above, the Service Provider shall not be relieved of liability to the
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM for any
damages sustained by the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM or by a third party by virtue of any breach of Contract by the Service
Provider until the charges for such damages have been paid to the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM by the Service Provider. The
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM may withhold
any payments to the Service Provider until such time as the exact amount of damages
due the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM from
the Service Provider is determined. This liability shall include damages awarded to a
(GOV'T)
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third party by virtue of a final determination issued by the State of Florida, the U.S.
Department of Labor, or an Administrative Law Judge.
D. Termination for Convenience of the Service Provider.
The Service Provider may request to terminate this contract at any time by giving thirty
(30) days advance notice, in writing by certified mail, or hand delivered to the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM. Requests for
voluntary de-obligation of partial or total funds shall require ratification by the
Membership of the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM. Once the request has been approved by the Membership of the
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM, the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM shall notify the Service
Provider to begin the close-out of the Service Provider's program.
The Service Provider shall be entitled to receive just and equitable compensation for
any services satisfactorily performed hereunder through the date specified in the notice
as the effective date of such termination. Such compensation shall not be provided to
the Service Provider until such time as the Service Provider fulfils its obligations to the
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM relative to the
close-out procedures listed in the Service Provider Policies and Procedures Manual and
subsequent Program Directives.
E. Termination for Convenience of the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM.
The SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM may
terminate this Contract for convenience when it is determined to be in the best interest
of the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM;
provided that the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM adheres to those stipulations outlined in Article VIII, Section C of this
Contract.
F. Termination for Non-Award or Reduction of Funds.
If, for any reason, the State of Florida or the U.S. Department of Labor does not award
the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM funds for
distribution or if such funds are awarded at reduced amounts, or reduced during the
Fiscal Year, the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM may terminate this Contract by giving at least twenty-four (24) hours
advance notice, in writing by certified mail or hand delivered, to the Service Provider.
The Service Provider has no right to appeal a termination under this section, and the
date of termination shall be the date of receipt of the letter.
(GOV'T)
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The Service Provider shall be entitled to receive just and equitable compensation for
any services satisfactorily performed hereunder through the date specified in the notice
as the effective date of such termination. Such compensation shall not be provided to
the Service Provider until such time as the Service Provider fulfills its obligations to the
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM relative to the
close-out procedures listed in the Service Provider Policies and Procedures Manual and
subsequent Program Directives.
ARTICLE IX
INSURANCE AND BONDING REQUIREMENTS
The Service Provider, operating in the capacity of a governmental jurisdiction, shall maintain
insurance and bonding specified by the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM or by their governmental bodies. A letter from the Department
of Risk and Management stating the type of self-insurance carried is required. If any insurance
policy is purchased from a private insurance company, then a certificate of insurance must be
provided to the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM.
ARTICLE X
SUB-CONTRACT AGREEMENTS AND ASSIGNMENT PROHIBITION
The Service Provider does hereby agree to give advance written notification to the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM in regards to any sub-contract
agreement assigned by the Service Provider and an independent agency when such an
agreement involves the utilization of funds provided through this Contract.
The written notification shall include all information identified in the Service Provider Policies
and Procedures Manual and subsequent Program Directives. The notification shall include a
copy of the non-executed sub-contract agreement.
No sub-contract agreement shall be signed by the Service Provider until the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM provides written notification
which approves the form and content of the sub-contract agreement. Any expenditures
incurred by the Service Provider in conjunction with a sub-contract agreement prior to receipt
of written approval from the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM shall be the responsibility of the Service Provider and may not be reimbursed
with WIA funds; nor shall they be reported to the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM as an inclusion with subsequent expenditures.
(GOV'T)
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The SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM shall approve
sub-contract agreements as to form and content only. The SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM shall not be considered a legal third party
to a sub-contract agreement and shall not assume any liabilities which may arise as a result of
such agreements.
The Service Provider may not sell its assets or assign its rights under this Agreement without
prior approval from the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM.
ARTICLE XI
MAINTENANCE OF RECORDS
During the period of this contract, administrative and financial operations pertaining to this
contract shall be originated and processed within the Miami-Dade/Monroe Counties Service
Delivery Area and all financial records, as defined in the Service Provider Policies and
Procedures Manual and subsequent Program Directives, shall be maintained in the Service
Provider's offices within the Miami-Dade County/Monroe County Service Delivery Area.
All financial, participant, and programmatic records pertaining to the funds provided under this
Contract shall be maintained by the Service Provider during the effective period of
performance of this Contract and for a period of five (5) years subsequent to the expiration of
this Contract or until all audit exceptions, grievances, or litigations which may have been
presented as a result of this Contractual Agreement have been adequately resolved to the
satisfaction of the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM,
whichever period is longer.
During this period, the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM, the State of Florida, or the U.S. Department of Labor may request copies of
any and all of these records. The Service Provider shall be responsible for promptly providing
copies of these records upon request.
In the event that the Service Provider ceases all operations as a result of the expiration of the
Contract or is otherwise unable to retain the necessary records, the Service Provider shall
prepare all records for storage in accordance with the Service Provider Policies and Procedures
Manual and subsequent Program Directives. Once these records are secured by the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM, the Service Provider shall
not be liable for the maintenance of these records.
The Service Provider agrees and understands that it, or any of its agents or sub-contractors,
would be in violation of federal regulations if it willfully obstructs or impedes, or endeavors to
obstruct or impede, an investigation or inquiry performed by the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM in conjunction with the regulations. This
(GOV'T)
PAGE 13
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stipulation includes withholding of information contained in the records maintained by the
Service Provider.
The Service Provider agrees to maintain and to allow public access to all documents, papers,
letters or other material subject to the provisions of Chapter 119, F.S., and made or received
by the Service Provider in conjunction with this contract.
The Service Provider shall not use or disclose any information concerning a recipient of
services under this contract for any purpose not in conformity with federal and state
requirements, except on written consent of the recipient or his/her responsible parent or
guardian when authorized by law.
ARTICLE XII
MONITORING OF THE SERVICE PROVIDER'S PROGRAM
The SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM has the authority
to monitor, audit or perform an investigation of the program which is administered by the
Service Provider at any time without prior notification in accordance with its authority
provided in the federal regulations.
The records of the Service Provider shall be subject at all times to inspection, review, or audit
by personnel duly authorized by the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM, the State of Florida, the U.S. Comptroller General, or the U.S. Department
of Labor, and/or their designees, in accordance with federal regulations.
In the event that the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM
determines that the Service Provider is not in compliance with any obligations listed in this
Contract, the Service Provider shall be required to take appropriate corrective action. This
determination may be made at any time during the effective period of the Contract.
If corrective action is required, the Service Provider shall be obligated to establish and
implement appropriate measures to insure that those areas of non-compliance are corrected.
Corrective action shall be completed by the Service Provider within ten (10) days after the
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM has determined that
the Service Provider is not in compliance; however, the SOUTH FLORIDA EMPLOYMENT
AND TRAINING CONSORTIUM has the authority to determine that the timeframe for
completion of the corrective action may be reduced or extended.
If books of account and programmatic and/or fiscal records used by the Service Provider, as
determined in monitoring or in an audit report, in accounting for expenses incurred under this
Agreement, does not meet the minimum standards of accepted accounting practices and records
(GOV'T)
PAGE 14
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I 'J'
management of the SFETC, the SFETC reserves the right to withhold any or all of its funding
to the Service Provider until such time as standards are met. The SFETC may withhold
payments due under a later agreement to offset disallowed costs identified under an earlier
agreement.
The provisions of this Article in no way limit the right of the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM to suspend or terminate funding in
accordance with Article VIII of this contract.
ARTICLE XIII
INDEMNIFICATION
The Service Provider, as a governmental Service Provider, agrees to indemnify the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM for damages or payments,
including costs and expenses arising out of breach of contract.
The Service Provider as a governmental Service Provider, agrees to indemnify the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM for damages or payments,
arising out of the acts, omissions of the Service Provider, its employees, clients, agents or
persons under its control to the extent and limit provided in Section 768.28 of the State of
Florida Statutes.
ARTICLE XIV
DOCUMENTATION FOR CONTRACT INVOICES
All documentation to be submitted to the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM for Contract invoices shall be submitted in accordance with the
provisions outlined in the Service Provider Policies and Procedures Manual and subsequent
Program Directives. The State of Florida or the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM may perform audits or have audits performed on this Contract
and a copy of the audit findings will be supplied to the Service Provider upon completion of
said audit. Any final adjustments necessary shall be made based on such audit findings.
(GOV'T)
PAGE 15
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ARTICLE XV
CONTRACT AMENDMENTS
The Service Provider may request an amendment to this Contract to conform with any
contingencies which may require such amendment. Once a contract amendment is submitted,
the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM'S Executive
Director has the authority to approve, disapprove, or to request further justification for such
amendment. Amendments require review, approval and execution by the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM.
After approval, the appropriate signatures of the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM and the Service Provider shall be ascertained and the amendment
shall be written and incorporated into this Contract, thereby becoming and integral part of it.
No amendments shall be effective until approved and signed by the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM.
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM may modify or
amend the contract at any time during the performance period of the Contractual Agreement.
ARTICLE XVI
NOTICES
Notifications and letter addressed to the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM shall be delivered or mailed to:
SOUTH FLORIDA EMPLOYMENT
AND TRAINING CONSORTIUM
3403 NW 8200 Avenue, Suite 300
Miami, Florida 33122-1029
Notifications and letters addressed to the Service Provider shall be mailed to:
MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS
"WIA - Youth Services"
5100 College Road
Key West, Florida 33040
(GOV'T)
PAGE 16
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ARTICLE XVII
WAIVERS
No waiver of any provision hereof shall be deemed to have been made unless such waiver be
in writing signed by the Executive Director of the Consortium. The failure of the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM to insist upon the strict
performance of any of the provisions or conditions of this Contract, shall not be construed as
waiving or relinquishing in the future any such covenants or conditions but the same shall
continue and remain in full force and effect.
ARTICLE XVIII
CONTINGENCY CLAUSE
Funding for this contract is contingent on the availability of funds from the State of Florida and
continued authorization for program activities, and is subject to amendment or termination due
to lack of funds or authorization, reduction of funds, and/or change in regulations. SFETC is
the distributor of funds only and is not further obligated.
ARTICLE XIX
AUDITS
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS shall assure that all
expenditures made under the terms of this contract are included in the scope of an annual audit
of MONROE COUNTY BOARD OF COUNTY COMMISSIONERS in accordance with the
provisions of OMB Circular A-B3. MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS shall provide a copy of its annual audit to the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM. The annual audit may be conducted of
expenditures and revenues during MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS's fiscal year. The audit report must be submitted to the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM no later than thirty (30) days
after completion of the audit, and not more than nine (9) months after the end of the fiscal
year. Notwithstanding this annual audit, MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS does hereby agree that records relating to this contract may be audited or
reviewed by the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM, the
State of Florida, agencies of the United States Government, or their designees.
(GOV'T)
PAGE 17
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ARTICLE XX
STANDARDS OF CONDUCT
In the administration of this Agreement, the Service Provider shall comply with the Standards
of Conduct issued in the Florida Statutes, Sections 112.313 (Standards of Conduct for Public
Officers and Employees of Agencies) and 104.31 (Political Activities of State, County, and
Municipal Officers and Employees), as applicable.
No officer, employee or agent of the Service Provider shall solicit or accept gratuities, favors
or anything of monetary value from any actual or potential subcontractors and/or their
respective clients. No executive, officer, agent, representative, or employee of the Service
Provider may solicit or accept money or any other consideration from a third person or entity
for the performance of an act reimbursed in whole or in part by the Service Provider. No
immediate family member of any executive or employee of the Service Provider shall receive
favorable treatment from employment into services provided by, or employment with, the
Service Provider. The Service Provider shall also avoid entering into any agreement with any
immediate family member. When it is in the public interest for the Service Provider to
conduct business (only for the purpose of services to be provided) with an immediate family
member the Service Provider shall obtain written approval from the SFETC before entering
into an agreement. All correspondence shall be kept on file and available for monitoring and
audit reviews.
For purposes of this section, immediate family members include: wife, husband, son,
daughter, mother, father, brother, brother-in-law, sister, sister-in-law, first cousin, aunt,
uncle, niece, nephew, stepparent, and stepchild.
ARTICLE XXI
HEALTH AND SAFETY
Health and safety standards, including Child Labor Laws, established under state and federal
law, otherwise applicable to working conditions of employees, shall be equally applicable to
working conditions of participants. The Service Provider assures that appropriate standards for
health and safety in work and training situations will be maintained. Where participants or
employees covered under this Agreement are engaged in activities not covered under the
Occupational Safety and Health Act of 1970, they shall not be permitted to work, be trained or
receive services in buildings or surroundings or under working conditions which are
unsanitary, hazardous or dangerous to their health or safety. Participants employed or trained
for inherently dangerous occupations e.g., fire or police jobs, shall be assigned to work in
accordance with applicable safety practices.
(GOV'T)
PAGE 18
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ARTICLE XXII
ACCREDITATION, COMPLIANCE WITH APPLICABLE
REQUIREMENTS, TAX AND INSURANCE REQUIREMENTS.
LICENSING
The Service Provider assures that it, and its sub-contractors, will comply with all applicable
accreditation, business licensing, taxation and insurance requirements.
ARTICLE XXIII
ORAL COMMUNICATION
The parties hereby acknowledge that this document represents the entire Agreement between
the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM and the Service
Provider regarding the subject matter thereof.
The parties hereto agree that oral communication between the parties will not be accepted in
any audit determination or other matter involving interpretation of the rules, policy directives
and regulations governing the implementation of program activities under this Agreement.
ARTICLE XXIV
COPYRIGHTS AND DATA RIGHTS
The Service Provider agrees to adhere to the requirements of 29CFR97.34 pertalmng to
copyrights, insofar as those requirements may be applicable to any service rendered under this
Contract. The Service Provider agrees that the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM, US Department of Labor and the State of Florida shall have
unlimited rights to any data first produced or delivered under this agreement, including but not
limited to computer programs/applications, or the maintenance of databases or other computer
data processing program, including the inputting of data.
(GOV'T)
PAGE 19
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SIGNATORY FORM
AUTHORIZED SIGNATURE FOR:
MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS
PROGRAM ENTITLED:
"WIA - Youth Services"
CONTRACT NUMBER:
WIA- YS'00-25-01
(The Signatures Shall be the Same As Those Names Which Appear in the List of Authorized
Signatures Provided in the Operational Documents on File with the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM.)
1.. cS~-F~ lb. J'::-~
Signature of AuthorIzed OffiCials
1117 '7, 2000
Date
MAY 23 7000
Date
2a. Sh;v/~~ F:--e.GvJ,4."'-' 2b. JAMES L. ROBERTS
Typed Name of Authorized Officiais .
MO"'~<ltt:..
fj,~Q
Date
Date
5MAPPR06ED AS TC i
Y
RO Uu.. '-'" py'OO
v..-u' Ff
DATE - '6 .t:i?)
(GOV'T)
APPROVED AS TO LEGAL
FOR AN CONTENT.
DATE: - ..Oc)
SFETC EN L cou~jSELI'AGE 20
Article I
Article II
Article ill
Article IV
Article V
Article VI
Article VI (A)
Article vn
Article VIII
Article IX
Article X
Article Xl
Article XII
Article XIII
Article XIV
Article XV
Article XVI
Article XVII
Article XVIII
Article XIX
Article XX
Article XXI
Article XXII
Article XXIII
Article XXIV
Signature
Table of Contents
EXlllBITS
(GOV'T)
WORKFORCE INVESTMENT ACT CONTRACT
TABLE OF CONTENTS
Term......................................................................
Effective Period of Performance......................................
Reimbursement Costs................ ...... ..............................
Allowable Reimbursements....................... .....................
Regulations...................... ............ ........................ .........
Service Delivery.................................... .......... ............
Obligations Concerning Daily Operations..................... ...
Suspension or De-Obligation of Funds ...................... ......
Suspension or Termination of Contract....................... ....
Insurance and Bonding Requirements ...................... ......
Sub-Contract Agreements....................... ........................
Maintenance of Records ...................... ...........................
Monitoring of Program...... ................. ......... ......... .........
Indemnification...................... ............ ...... ......... ............
Documentation for Invoices ...................... .....................
Contract Amendments..................... ..............................
Notices... ...................... .................. ........................ ......
Waivers ........................... ................................. ............
Contingency Clause.................... ...................................
Audits .................... ...... ......... ......... ......... ......... ............
Standards of Conduct ..................... ...............................
Health and Safety..................... .....................................
Accreditation, Compliance with....................................
Applicable Licensing Requirements.......... ... ... ... ... ..........
Tax and Insurance Requirements .................... ..............
Oral Communication................ ..... .................................
Copyrights and Data Rights ..................... ......................
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OS/25/00 09:53 FAX
-~.
~002
PY'OO WIA YOUTH SERVICES
RNAL NEGOTlA TED BUDGET
SERVICE PROVIDER:
nTLE:
INDEX NUMBER:
Date:
Monroe County Board of County Commisioners
WIA Youth Services
4OI-oZ5
D4/01/OO - 03101/01
002 $ 103,500 $ 103,500 $
003 $ 7,918 $ 7,918 S
004 $ 1,006 $ 1,006 $
005 $ 350 $ 310 $
006 $ 2,780 $ 2,760 S
101 $ 59,080 $ 42,170 $ 18,910
200 $ 856 $ 611 $ 245
201 $ 3,684 $ 2,815 $ 1,049
202 $ 1,924 $ 1,844 $ 80
208 $ 196 $ 196 $
301 $ 2,410 $ 1,205 $ 1,205
350 $ 1,000 $ 600 $ 400
450 $ 1400 $ 1,400 $
501 $ 599 $ 599 $
504 $ 576 $ 578 S
510 $ 1,336 $ 930 $ 40C5
511 $ 400 $ 400 S
521 $ 1,005 $ 600 $ 405
$ 189,110 $ 161,280 $ 20,700
.Pendln lEC Contracts Mana r approval
WIA Youth SeJVices PY'OO MCBCC
05/~5/00 09:54 FAX
~003
PY'OO WIA YOUTH SERVICES
SALARY FORECAST
S~RVICE PROVIDER: Monroe County Board of County Commisloners
mLE: WIA Youth Services
INDI!X NUMBER: 409-025
DATE; 04101/00 - 03J01101
NON -SIS
POSITION TITlE STAFF PAY PI!RlOD DATE "",--- ,0JI1J004mlI' ~NTRACT
Project Manaaer Glenwood Looez $161hr (98Oh,..) 04101100 . 0&'3OJOO S 7,680 $ - $ 15,380
07101100 . O9I!Om S 7,680 $ -
Case Manaaer Aide Joyce Shaw ' $11111r (lItll)In) 0Ml11OO - 06l3OlOO $ 5280 $ - $ 10,560
07101/00 .osnoIDQ S 5,280 $ -
Sr. 0IIice Assistant (Int11ke) Carmen Winters $131ht' (85 In) Q.W1/OO - 05131100 $ 1.105 $ - S 1,105
Sr. OI'Iice Assistant (Intake) Lisa Wagoner $13/hr (85 tn) 04101/00 - 05131/00 $ 1,105 S - S 1,105
Counselor (Key Wftt) Michelle Lopez $14.O<IIhr (25Clhrs) 08101100 - 08l3OlOO $ 878 S . S 3,510
07101/00 . 0W30I00 S 2,832 $ -
Counselor (Marathon) Roosevelt Sends $'..04'hr (25ChrS) 06101100 . 08I30J00 S 878 S - S 3,510
07101/00 - 09130I0O $ 2,632 $ -
Counselor(KiV~t} James Sutton S14.04Itw (2SOhr'8) 06101100 . oeI3OIOO S 878 S - $ 3,510
07101/00 . 0W30I00 $ 2,632 $ -
Counselor (Kev L&rao) Jonnie Parkins $14.D4Itlr (2SOhrs) OIiI01/OO - 08l3OlOO S 878 $ - $ 3,510
07101/00 - 09I30J00 $ 2,632 $ -
Counselor (follow up) TBA. S115.2&1hr (1040 hrs) 1 Q/01IOO - 12/31 m $ - $ 8,455 $ 16910
D1J01,o1 . 03131101 $ - S 8,455
ITOTAL S 412,170 S 115,V1U , 58,VfJO
.Pendlna TEC COntract Manaaer aDDfOVal
W1A Youth Services PV.OO MCBCC
~~~~9'''UO
,oJ . _ .
\ . .
17:01 FAX
~002
.'
\n"~ L
VI
n\ Yit:\;<~.)1. iX~J >.'
;,,~?~~~"'t!i:!'l;":,;;"o";]i.,o?~u~~i.:'i,i>Ci ,:"":\J\b~~~~;'t,.:,,,;.g;i~i
o~i",:iJ&-~~ic~~i~.lMiN~f~"'~b~~~iicis;ta~ji
:~~6~f~fJ~fd})~~~0~~~~~1t~~~~~~~ifr~~
'21:;~':::'~;t1~~f:::::~::~;~2'i~~tE1~~~1~~i:s~J1~~~'~ea~.~~~i\[;J.t;~~~;~g~{I:~5~~)1'r{,:;;gf;i.~.;;~t:,!J~tI:1
SOUfH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM
3403 N .W. 82ND AVENUE, SIDTE 300
MIAMI. FLORIDA 33122
SERVICE PROVIDER
MONROE COUNTY BOARD OF COUNfY COMMISSIONERS
5100 College Road
Key West, FL 33040
Contract #:
WIA-YS'OO-ZS-OO
Effective Period of PerformaIlCe: Aprill, 2000 or the date signed by both parties, whichever last occurs,
through March 31, 2001.
Your organization has been selected for award of the contract for operation of a WIA Summer Youth
Training and Employmem Program upon the condition that all documentation and elements that are
necessary for the full contract package are incorporated by modification number WIA-YS'oo.25-01 into
this contract no later than 60 days from the effective date of this contract as noted above. The program is
described as follows:
nn.E: WIA YOUl'B TOTAL
Setvil:c PIOVidr:r Costs S 5'.837
Panicipnt Costs (This IIDOWlI idcIudc& ~ hloovOnmm fee per fuD:Ied slot) S 9%.147
TolIl S 151'-- ~
Fundint! IllJOQIll rcDftSCm SO" of abc IDIaIlD lie awm:kd if 1111 armlicab1e beachmarlts are achieved,
, OF PARTICIPANTS Wurll: EJ:perienee !1
Praject:s tiiA
~ Scrnce PJovicIeI for
- 1tIIlmry Pocus Cemer ~
LimiI:d bIaDSbip ~
1he auabcr af panicjpqls asswaes dill all Ibe beacImarks will be achieved m:I 10070 of !be fLllllmg will lle
awardad.
SERVICE COMPONENT AJIowable W1A YOUlb ac:tiYIOes for 60 days Ihmuchaul Momoe Cowry. DOt limited to die aaJdnlu IIDIIld ahcove,
AND LOCAnoN
PERIOD OF April 1.1000 or date sipad by bDIb pu1ics. whieheYcr ilK oecurs. 1bru March :!1. 2001.
PERFORMANCE
oc:B1'I\ACT LEorrEa
I'Nal
$TEn' 2000
03/29/00 17:02 FAX
~003
Documentation which is required prior to contract execution includes documentation of licensing and
incorporation in the State of Florida, names and positions of Board of Directors, a recent audit report or
a certification of sound fiscal management, incomelFlCA tax certification and IRS identification number,
and all insurance and bonding policies. No comract may be executed if these documents have not been
submitted and no conuact will be executed on a retroactive basis. In addition, the Service Provider will
be required to submit a listing of organi7JIt1onal responsibilities, personnel policies and procedures and
an affirmative action plan. A more extensive agreement will be submitted fur your sjgnature as soon as
possible. It is very important that you sign this preliminaIy letter contract and renun it to your TEe
Contracts Manager, to be received DO later than March 31. 2000. If you have any questions please call
Maria Sierra, Assistant Director fur Operations, or your assigned Contracts Manager at 305-594-7615.
The undersigned have the authority to legally bind by contract the entities they represent.
F.x=tive Director 3,/31 / f/'J
Representing the South Florida Employmem and Training Consortium.
Date
-J-~
Authorized Signature
Representing: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS '
3/3V/OO
,
Date
c:cllft'RAC'l' Lanza
P~2
SDTP 2000
2000 SUMMER YOUTH PROGRAM
Work Statement
A. ELIGmILITY FOR WIA YOUTH SERVICES
A youth eligible for services under WIA is an individual who:
. is age 14 through 21, and
. is a low-income individual, and
. falls within one or more of the specified categories:
deficient in basic literacy skills
school dropout
homeless, runaway, or foster child
pregnant or parenting
offender, or
is an individual (including a youth with a disability who "requires additional
assistance" to complete an educational program or to secure and hold employment.
Up to 5 percent of youth participants served by youth programs in the Region may be individuals
who do not meet the low-income criteria for eligible youth provided that they are within one or
more of the following categories (which are not precisely the same categories as those used for
determining eligibility for youth services):
school dropout
basic skills deficient
are one or more grade levels below the grade level appropriate to the youth's age
pregnant or parenting
homeless or runaway
offender, or
is an individual (including a youth with a disability) who "requires additional
assistance" to complete an educational program or to secure and hold employment.
The eligibility for free lunches under the National School Lunch Program is not accepted under
Workforce Investment Act (WIA) as a substitute for the Act's income eligibility criteria.
A disabled youth whose family does not meet the income eligibility criteria is to be considered a
low-income individual if the youth's own income meets the income eligibility criteria or meets the
income eligibility criteria for cash payments under any federal, state or local public assistance
program.
B. ADMINISTRATIVE REQUIREMENTS AND CONTRACTING PROCEDURES
Service Providers are obliged to fulfIll specific requirements that will be specified in the Service
Provider's contract, the Service Provider's Policies and Procedures Manual for SYETP and
Program Directives. All contracts are cost-reimbursement contracts, with performance
requirements. This means that reimbursement will be made for actual costs incurred consistent
with an approved budget.
2000 SYETP WORKST A TEMENT
Page 1
To insure full particIpant enrollment prior to the program's startup date, performance
requirements will be specified for the percentages of participant enrollment to be submitted with
fully approvable paperwork by specific dates.
Contracts will be executed for 80% of the total amount of the funding allocated to the Service
Providers. Additional funds will be added to the contract if the following benchmarks are
achieved:
Benchmark 1
Funds will be increased to 90 % of the total award if the Service Provider has submitted by April
28, 2000, appropriate eligibility documentation, which the TEC has accepted, for at least 10% of
the total participants funded.
Benchmark 2
Funds will be increased to 95 % of the total award if the Service Provider has submitted by May
19,2000, appropriate eligibility documentation which has been accepted by TEC, for at least 50%
of the total participants funded. If the Service Provider misses the first benchmark but achieves
this benchmark, both benchmarks will be considered to have been achieved. Failing to meet these
enrollment benchmarks will result in a portion of the funding being withheld.
Benchmark 3
Funds will be increased to 100% of the total award if the Service Provider has submitted by June
2, 2000, appropriate eligibility documentation, which has been accepted by TEC, for at least 90%
of the total participants funded. If the Service Provider misses the second benchmark but achieves
this benchmark, both benchmarks will be considered to have been achieved.
C. SERVICE PROVIDER RESPONSmILITIES
Service Providers receiving funding for Work Experience designs or Projects, or as providers of
"Service Provider functions" for Industry Focus-Center design are responsible for all of the
following:
1. Outreach and recruitment to enroll participants to fill all slots and maintain a waiting list.
2. Completion of all intake/eligibility paperwork and submission to the TEC's One Stop
Centers for eligibility determination.
3. Scheduling of all required up-front assessment activities, including TABE testing for
students who do not already have a T ABE test (or equivalent approved pre-assessment) in
their fIle, from a test administered within 12 months of the date of intake.
4. Development of worksites/projects and submission of these to the TEC for prior approval.
5. Development of an Individualized Service Strategy (lSS) for each youth that specifies each
of the competencies to be attained, including, as appropriate, Pre-Employment Skills
(PES), Work Maturity (WM) Competencies, specified SCANS competencies, and, in the
case of students enrolling in Industry Focus Centers, industry-specific competencies. This
2000 SYETP WORKSTATEMENT
Page 2
ISS will be developed with the youth during the fIrst week of the summer activity,
following the orientation to the program.
6. Assigmnent of each youth to the appropriate worksite or project activities and/or industry-
focus centers for all program components.
7. Providing or overseeing the requisite training to insure the development of all
competencies appropriate to the individual design: basic skills, Pre-Employment Skills,
Work Maturity Skills, SCANS competencies, and in some cases job-specific skills.
Submission of all required competency attainment paperwork.
8. Overseeing the development of each participant's portfolio of achievements; preparing and
distributing certificates of competency, where appropriate.
9. Monitoring all worksites, classrooms, projects, industry-focus center training activities
and related activities for each participant.
10. Implementing all fiscal procedures required by the TEC including managing sign-in/sign-
out logs and payroll documents.
11. Preparing and submitting all MIS paperwork, as required, in a timely manner.
12. Conducting internal monitoring as required.
13. Participating in all available staff training opportunities and providing requisite training to
counselors, crew leaders, worksite supervisors and others as needed.
14. Insuring that each youth, and the program as a whole, meets all competency requirements
and meets the program's objectives.
15. Providing appropriate follow-up assistance after completion of SYETP activity to insure
that students return to school, to insure that all remaining competencies identified in their
ISS but not attained during the SYETP activity are attained, and to assist out-of-school
youth to fmd appropriate employment or to continue their training in appropriate GED or
post-secondary opportunities, including program options that may be available through
year-round WIA Youth programs.
D. PROGRAM REQUIREMENTS
1. All participants will be enrolled in approximately 180 hours of paid program participation.
2. Monroe County participants in the 2000 SYETP program will earn $6.25 an hour.
3. All participants enrolled in SYETP activities are expected to attain competencies, as
follows:
2000 SYETP WORKST A TEMENT
Page 3
a. Work Experience participants are expected to attam:
- Pre-Employment Skills (PES)
- Work Maturity (WM) competencies.
b. Project participants are expected to attain:
- Pre-Employment Skills (PES)
- Work Maturity (WM) competencies
- Selected SCANS competencies specified in the youth's ISS.
c. Industry Focus Center participants are expected to attain:
- Pre-Employment Skills (PES)
- Work Maturity (WM) competencies
- Selected SCANS competencies specified in the youth's ISS, and
- industry-specific competencies specified in the youth's ISS.
4. In addition, all participants who are basic skills deficient will be expected to attain these
skills during the SYETP activity and/or during the follow-up period after the summer
activity ends.
5. All participants in the 2000 SYETP are expected to produce portfolios demonstrating the
acquisition of competencies and their experiences and accomplishments in the program.
These portfolios are to be developed individually and may also be developed, where
appropriate, as a team. The portfolios are designed to enable the participants to produce a
work product that they can take with them to provide to future employers as
documentation of the types and levels of skills they have been able to demonstrate as a
result of their participation in the 2000 SYETP. Portfolios developed by participants
assigned to an industry focus center must be submitted to the Service Provider for review
by the TEC before being returned to the participants.
6. Service providers are expected to provide opportunities for youth in all segments of the
eligible population, including youth with disabilities, youth who are TANP recipients or
who are from families receiving public assistance, youth with backgrounds as juvenile
offenders, youth with limited English proficiency, and other special target groups.
7. Service Providers are urged to recruit out-of-school youth who are particularly in need of
these program services and have not been recruited in large numbers in past years.
2000 SYETP WORKST A TEMENT
Page 4
E., 2000 SYETP DESIGNS:
1. Work Experience: Work Experience is an activity that provide youth with a closely
supervised work assignment at a worksite in the public or private non-profit sector,
specially selected because of the quality of the supervised work assignments made available
to participating youth. The objective of the assignment is to enable youth to carry out work
assignments in an environment where they will acquire good work habits, learn what
employers expect of employees, learn how supervisors hold their workers to these
expectations, learn how to interact with worksite supervisors who communicate these
expectations to them and provide them with periodic feedback on their performance, and
learn how to interact with co-workers in productive ways that maximize performance at the
worksite.
In addition, all participants in work experience designs are expected to master the required
competencies in Pre-Employment Skills (PES) and Work Maturity (WM). The PES mastery
requires attending approximately 20 hours of PES instruction. On a case-by-case basis, this
can be waived if the participant has already mastered PES competencies in a previous SYETP
and this can be documented.
2. Projects: Projects are the design label used to refer to a number of different types of active
learning experiences that may include community service projects or classroom settings that
simulate other real-life/real-work experiences. These are to provide hands-on learning in the
context of carrying out interesting tasks that thoroughly engage the participant.
3. Industry-Focus Activities: Industry Focus Centers provide hands-on learning activities
oriented toward specific targeted industries, selected by participating young people from an
array of industry choices, and offered by an array of potential centers to which the students
could be vouchered, with students choosing among options based on how excited they are by
the description each center provides of the activities planned for the summer program.
4. Service Provider Function: Service Providers will do all the work involved in recruiting
participants, working with them to prepare intake/eligibility paperwork, submitting all
paperwork for record-keeping and data gathering functions, managing all activities pertaining
to getting the participants to the centers and tracking their time and attendance while they are
there, handling all paperwork functions related to the participant payroll and participants'
checks, assisting the instructions in the classroom when requested and managing all behavioral
counseling, meeting all paperwork requirements related to the participant's participation in the
program, especially the submission of participants' portfolios to the TEC for review, and
accompanying participants and instructions on all field trips arranged for by the industry
center personnel.
2000 SYETP WORKST A TEMENT
Page 5
~
SERVICE PROVIDER: I I I
MONROE COUNTY I I
I
I I I
,STAY IN SCHOOL iNON STAY IN SCHOOL TOTAL I
SLOTS: (SUMMER)
NUMBER OF SLOTS I I 92 I 92 I
WORK EXPERIENCE
PROJECTS I
"
IND. FOCUS CTRS. h I
TOTAL SLOTS I I 0 I
COST: I I ,
,
PARTICIPANT COST ! I
(WAGES & FRINGES) :$ - $ 115,184 $ 115,184 i (2)
,
,
, I !
I ~-
SERVICE PROVIDER , I ~-- ~-
I
COST: I -~~-_. ----
~~ ,
STA Y IN SCHOOL I
I ~-
07/01/00 TO 08/31/00 1$ -
~_~_ u ~
j_~_ '{\'EEKS) -~ - -- ~ ~~
FOR COUNSELORS ,
i I --~-
NON STA Y IN SCHOOL ~-
(SUMMER} I
I ~----
04/01/00 TO 09/30/00 $ 54,096 $ 54,096
10/01/00 TO 03/31/01 .$ 20,7001$ 20,700 (1)
SUB- TOTAL '$ - '$ 189,980 ! $ 189,980
,
I .~--- --
PROJECT COST
$50@ PER SLOTS $ -
TOTAL :$ - '$ 189,980 . $ 189,980
u_
, !
! ~~-
I
I -
i COST FOR FOLLOVV-UP ,$225\ SLOT ---- --- --
(1)
(2) IRATE PER SLOT $6.25\ HOUR ~ ---
,
3/28/00